Multi Currency Payments

TransferMate International
Payment Connector for Xero
Setup Guide
Multi Currency
Payments
The whole process will take
you about 5 minutes in total
Powered by TransferMate
Brief Introduction
The following is a quick guide on how to setup your Multi Currency Payment Connector for
Xero. The whole process should take you no longer than 5 minutes. Once setup on your
computer you will be able to pay and post your multi-currency/international supplier bills/
invoices direct from Xero saving you an enormous amount of double entry work, hassle and
saving you money on every payment.
If you would like one of the team to set it up for you or guide you through simply connect with
us by live help www.transfermate.com/chat or email [email protected]. One of our
team would be happy to assist you.
Watch our setup videos
You can also follow the 2 links below to follow the setup guide by video. Clients often find video
easier to follow:
www.transfermate.com/xero-setupvideo1
www.transfermate.com/xero-setupvideo2
Stage1. Register and setup online account with TransferMate
1. This stage will take 2 minutes. Essentially you need to let our system know who you are and
who your suppliers are so that we can connect the add on to your Xero software.
Click www.transfermateonline.com and register now.
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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2. Choose ‘Corporate account’ account and complete the registration page below.
Make sure to use a user name and password that you will remember. Clients tend to use their
company name as a User name.
3. Once you have registered you will receive an email with a link to authenticate your email address
(see below). Simply click the URL that appears in the email and copy the code that appears below
the URL into the website when it opens.
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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4. Click “Account Logon” and login
As soon as you login you will see 2 steps:
Step1: Complete identify form and fax/scan back to us
Simply click the link, open the one page form, complete basic details, sign and either scan or
take a photo with a camera phone and send back to [email protected]. This is a single
A4 form that we must keep for our records. Once we have received this form we will activate
your online account. Please note that you will be notified within 12 hours that your account is
activated.
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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Step2: Ignore Step2.
You do not need to enter your bank account details and suppliers details here. You can do that
later when logged in through the “Connect to Xero” link on www.transfermateonline.com.
Stage 2. Setup Xero Add-on.
Once you have sent your ID form and have been activated, simply login to www.transfermate.
com/xero, click the link on the toolbar once logged in that says ‘Get Xero access code’ (see
below). Here you will see a ‘Service URL’ and ‘Secret Word’.
Copy and paste both to an email or word document as you will need both in the next step (see
below).
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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a. Login to www.transfermateonline.com, click the red button ‘Connect with Xero’ and enter
your user name and password.
Once logged in
b. Click Settings
i). Domain and secret word
Once you are in, enter the “Service URL” and “Secret word” in the first two fields you see.
The URL
should be copied and pasted into the field ‘Domain’ and the secret word should be
entered in the field ‘Secret’.
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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ii). Select Fees account
Below “User name” and “Password” you should see a field ‘Fees Account’. Choose
whichever expense account, from your Xero account, you wish bank fees to post to from
the drop down.
iii) Enter your suppliers
Next, in the centre of the settings page enter all of your foreign currency suppliers and their
bank account details.
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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iv) Enter Your Bank Account Details
Below this, enter your bank account details. These bank accounts should be the bank
accounts that you have recorded in Xero.
v) Synch Bank Accounts
At the bottom of the page you will see a copy of your bank accounts recorded in Xero on the
left hand side. You may just have one or more bank accounts. On the right hand side choose
that bank account in the drop down. These will be the list of bank accounts listed above.
If at any stage you get a new bank account and no longer wish to use a bank account
simply choose ‘don’t link this bank account’ and add a new bank account.
Click ‘Save’
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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Booking Payments
Make sure you are logged into your Xero account. Also make sure you are logged into
www.transfermateonline.com. Select ‘Retrieve Invoices’ button.
You will now need to select the bank account you wish to pay from.
By choosing this bank account, once payments are booked they will be posted back to Xero as
paid from this bank account.
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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You will now see a list of all of your unpaid foreign currency invoices. Simply select the invoices
you wish to pay.
Note that you can also alter the amount to pay and make a part payment if you wish. Once you
have selected the bank account to pay from and the invoice(s) you wish to pay click ‘Proceed to
payment’.
You will now see live exchange rates and fees for that payment. These fees and exchange
rates will normally be far more favourable than the bank offer saving your business money on
every payment.
Simply select the payment(s) you wish to make and press ‘Confirm Payment’.
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
10
You will now receive a confirmation that payment(s) have been booked and posted back
to Xero. Now all that remains is to follow the instructions and transfer funds to our bank
account quoting the reference number on the payment. Note you will also receive this
instruction automatically by email. Once funds are received, TransferMate will transfer
funds to your suppliers immediately. You can also set an alert so that your client is alerted
automatically every time a payment is booked and on the way.
- Awaiting funds: Denotes you have booked a payment, we are awaiting funds.
- Funds Received: Denotes we have received funds from you.
- Paid: Denotes funds have been sent to your supplier(s).
Our team are on standby 24/7
If you need any help during the setup process just type [email protected] or Call us:
From Australia: 02 9037 2735 From New Zealand: 09 984 9400 From USA: 312 924 3737
From the UK: 0207 659 9185 From Ireland: 01 635 3700 From Canada: 647 7242 412
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