Workshop - Eagle Ridge Academy

World’s Best Workforce Presentation
October 6, 2015
6:00 pm Room #117
7255 Flying Cloud Drive, Eden Prairie, MN 55344
Workshop Topics
Start time: at the conclusion of the
World’s Best Workforce Presentation
Recitations
A. The Pledge of Allegiance
B. The Mission and Vision of Eagle Ridge Academy
Discussion Topics
A. Presentations
i.
Health Insurance Task Force
2016 Health and Dental Insurance Renewal Update
Kari Lyon, HR Manager & Johnson McCann
B. Executive Director Report/Updates
i.
Expansion Update/Committee Updates
ii.
FOE Contract Renewal
C. Working Group Updates
ii.
Curriculum, Instruction, and Student Achievement (CISA)
iii. Governance
iv.
Human Resources
v.
Policy
D. Upcoming Events:
 Teacher Conferences & Fall Break – October 12-16
 Board Meeting – Tuesday, October 20 at 6:00 pm
 Parent Coffees with the Principals – Tuesday, October 27 at 8:00 and 9:00 am
 State of the School – Tuesday, October 27 at 6:00 pm
 Board Workshop – Monday, November 2 at 6:00 pm
 Gala for Our Pillars – Saturday, November 6 at 6:00 pm
 Veteran’s Day Ceremonies – Wednesday, November 11
World’s Best Workforce 2014-2015
1. 90% of the graduating class of 2018
will graduate within four years.
2. 80% of the graduating class of 2018
will attend post-secondary school
the following school year.
3. The average z-growth of all
students enrolled October 1 in
grades 6th-8thand 10th at Eagle
Ridge Academy on all state
accountability reading tests (MCA,
MTAS, MOD) will increase from
.2344 in 2014 to .2494 in 2015. MetThe average z-growth for students
in grades 6-8 and 10 increased to
.3111
4. The average z-growth of all students
enrolled October 1 in grades 3rd5th at Eagle Ridge Academy on all
state accountability reading tests
(MCA, MTAS, MOD) will increase
from .2119 in 2014 to .2269 in 2015.
Met-The average z-growth for
students in grades 3-5 increased to
.3562.
Student Supports to Meet Year End
Goal
1. Targeted services program that
provides 80 hours of free small
group, after school instruction
that is aligned to the Minnesota
2.
3.
4.
5.
6.
Academic Standards in Math and
Reading for grades K-8th.
Free Peer Math Lab tutoring
program for students in grades 6th
-11th . The program meet at least
four hours per week.
Extra-curricular scholarships
available for students receiving
educational benefits.
Credit Recovery Program for
students behind in credits.
24 college credits offered through
College in the Schools.
Ramp Up to Readiness
collaboration with the U of M to
teach post-secondary literacy to
our students beginning in 6th grade.
The Eagle Ridge Academy World’s
Best Workforce activities and District
Advisory Minutes may be viewed at
http://www.eagleridgeacademy.org/
about-us/worlds-best-workforce
Mission Statement:
The mission of Eagle Ridge Academy is to provide our students with a traditional, classical
education that demands their best in academic achievement, behavior, and attitude, and
challenges them to attain their highest potential.
Vision Statement:
Eagle Ridge Academy will offer an academically rigorous, time‐tested classical, liberal arts
curriculum that:
 prepares students to be exemplary and knowledgeable citizens;
 instills a life‐long passion for learning;
 values self‐discipline, respect, perseverance, and achievement;
 teaches truth, beauty and goodness; and
 fosters an appreciation for the United States of America and her unique role in the world.
Plan 1 Comparison Examples ($2600/100% HSA)
Plan 1: Single
$2600/100% HSA
Dental
Health Savings
Net EE Cost
Plan 1: Single + SP
$2600/100% HSA
Dental
Health Savings
Net EE Cost
Plan 1: Single + CH
$2600/100% HSA
Dental
Health Savings
Net EE Cost
Plan 1: Family
$2600/100% HSA
Dental
Health Savings
Net EE Cost
Current Plans
(w/Renewal Rates)
Private Exchange
(Comparable Plans)
without HSA
Employee Cost
Employee Cost
$36
$15
$51
$75
$0
($24 credit)
$334
$51
$385
$75
$310
$280
$51
$331
$75
$256
$523
$86
$609
$75
$534
DC/ERA
$3000/100% HSA
Dental
Net EE Cost
DC/ERA
$3000/100% HSA
Dental
Net EE Cost
DC/ERA
$3000/100% HSA
Dental
Net EE Cost
DC/ERA
$3000/100% HSA
Dental
Net EE Cost
$585
$522
$40
$562
$0
($23 credit)
$855
$1,096
$81
$1,177
$322
$830
$992
$89
$1,081
$251
$1,070
$1,461
$140
$1,601
$531
Plan 2 Comparison Examples ($4000/100% HSA)
Plan 2: Single
$4000/100% HSA
Dental
Health Savings
Net EE Cost
Plan 2: Single + SP
$4000/100% HSA
Dental
Health Savings
Net EE Cost
Plan 2: Single + CH
$4000/100% HSA
Dental
Health Savings
Net EE Cost
Plan 2: Family
$4000/100% HSA
Dental
Health Savings
Net EE Cost
Current Plans
(w/Renewal Rates)
Private Exchange
(Comparable Plans)
without HSA
Employee Cost
Employee Cost
$0
$15
$15
$75
$0
($60 credit)
$280
$51
$331
$75
$256
$344
$51
$395
$75
$320
$448
$86
$534
$75
$459
DC/ERA
$4000/100% HSA
Dental
Net EE Cost
DC/ERA
$4000/100% HSA
Dental
Net EE Cost
DC/ERA
$4000/100% HSA
Dental
Net EE Cost
DC/ERA
$4000/100% HSA
Dental
Net EE Cost
$585
$481
$40
$521
$0
($64 credit)
$855
$1,011
$81
$1,092
$237
$830
$915
$89
$1,004
$174
$1,070
$1,348
$140
$1,488
$418
Plan 3 Comparison Examples ($750/25/25%)
Plan 3: Single
Plan 3: Single + SP
Plan 3: Single + Ch
Plan 3: Family
Current Plans
(w/Renewal Rates)
Private Exchange
(Comparable Plans)
without HSA
Employee Cost
Employee Cost
750/25/25
Dental
$0
$15
DC/ERA
$1000/25/25
Dental
Net EE Cost
$15
Net EE Cost
750/25/25
Dental
$327
$51
DC/ERA
$1000/25/25
Dental
Net EE Cost
$378
Net EE Cost
750/25/25
Dental
$268
$51
DC/ERA
$1000/25/25
Dental
Net EE Cost
$319
Net EE Cost
750/25/25
Dental
$535
$86
DC/ERA
$1000/25/25
Dental
Net EE Cost
$621
Net EE Cost
$585
$574
$40
$614
$29
$855
$1,205
$81
$1,286
$431
$830
$1,091
$89
$1,180
$350
$1,070
$1,607
$140
$1,747
$677
Executive Director Report
October 6, 2015
1.
Enrollment: 854 as of 10/3/15, 6 PSEO; 848 total ADM
Lower School: 414
Middle School: 225
Upper School: 215
2. Director’s Desk
a. Finalize Audit, board presentation will be October 27
b. Health Benefits communication and training for staff
c. Begin Bite Sized Feedback with teachers
d. Operations and Talent Expansion Groups kickoff
e. Staff Meeting on October 2
i. Located at the new building
ii. Explained the final numbers for bonding
iii. Health Benefits update
iv. Tour of the building
f. Closed on the building September 30
i. Letter sent to the community
ii. Press release on Tuesday, October 6
g. Filming onsite is complete. We are in editing phase.
3. School of Grammar Update
a. STEP testing has started for students. All testing will be complete by October 9th, so
teachers can communicate levels with parents at conferences
b. Ms. Kim Tetzlaff has been hired to cover for Mrs. Karen Sahli’s maternity leave. Kim will
start shadowing Mrs. Sahli next week, attend parent/teacher conferences, and take over the
classroom on October 19th.
c. Mrs. Emily Molnar will take over for Mrs. Clare Murray’s maternity leave on October 19th.
d. The first cycle of teacher observations is underway. It will finish by November 3rd. All
teachers in Tiers A and B are receiving formal observations. Teachers in Tier C are having
their planning conversations for the year with their coaches and evaluator.
e. Faculty and staff are learning about the Seven Norms of Collaboration in staff meetings.
They have learned about pausing and paraphrasing and are tasked with practicing those two
norms during the month of October.
4. School of Logic and Rhetoric
a. Academics: The School of Logic and Rhetoric recently completed mid-quarter and will be
starting quarter one DDI testing next week. The Eagle Ridge Academy National Honor
Society held their annual induction ceremony and inducted nine new members. Three
students from Eagle Ridge Academy received commendations from the National Merit
Scholarship foundation, meaning they were in the top 5% of all students in the nation. Math
Lab will be starting after MEA break. October 28th will be a testing day in the Schools of Logic
and Rhetoric with 6th-8th graders taking the EXPLORE exam, 9th-10th grade taking the PLAN
exam, and 11th grade taking the PSAT. There will be a special seminar for 12th graders to
work on college applications and scholarships this day.
b. Community: Homecoming week is the week of October 5th. The School of Logic and School
of Rhetoric students will participate in many activities during the week, capping it with a
homecoming dance at MN Harvest. We had our first white out day in the upper school this
year to show support at the ISM/ERA homecoming game. The Miracle Worker play
production is started. ERA will also be offering our first ever Math League coached by Mr.
MacLennan.
EXPANSION TEAM
REPORTS & UPDATE
Team Reports
2015-2016
October 1, 2015
 Curriculum
& Instruction:
Melanie Baier
Nicole Gillitzer, Laurie Basic, Melissa Merritt, Danielle
D’Alessandro, Mandee Gordon, Clare Murray, Luke Schloesser,
Missy Madigan, April Grabanski
 Professional
Development:
Susan Roeber
Aaron Monson ; Erin Johnson; Kelsey Sorenson; Mandee Gordon;
Melissa Lego; Sandee Williams
 Marketing
& Communication: Kelly Schiffman
Kelly Schiffman, Janice Gerheart, Martha Duclos, Paul Long,
Marilyn Strand, Stieg Strand, Steve Hunt, Sonia Pandey
 Enrollment:
Erica Powell
Heidi Palm, Janice Gerheart, Karen Conner, Melanie Baier
Reports that will be added in the future:
Finance  Human Resources  Operations
30 days: Curriculum Map format




Can we use Planbook to cover for reading and math?
Who will be doing History/Science/English maps?
Adjusting Core Knowledge to implement with fidelity
60 days – 90 Days:




90 days: Core Knowledge Resources
Continue to decide what Core Knowledge resources need to
be put in binders for new teachers
Copy and start putting together binders for new teachers
Put together resource lists for materials needed by grade level
 Consensus on grading weights and categories by grade level
Curriculum & Instruction

Continued Work



Work on overlaps in core knowledge implementation by grade level
(Professional Development focus)
Focus on making curriculum maps consistent and usable (PLC Focus)
Upcoming

Work more closely with PD group. Melanie & Susan will share
facilitation of C/I group to make this happen.
Curriculum & Instruction

Will Guided Reading books be barcoded to make sure they
are returned for all to use and easily located?

We need information from Planbook.com to see if we can
get Core Knowledge standards in their system in order to
use as map for teachers.

Will we be able to attract faculty to hire for the materials
we are creating for them?

Will we have someone to solely work on putting binders
together and ordering materials for all new teachers? If
we use current personnel we pull from their time with our
students and endanger our current successful program.
Curriculum & Instruction


Met on Tuesday 9/15

Discussed library and guided reading rooms/books

Teacher led library time
K-3 weekly (30 min)
 4-5 bi-weekly (30 min)

Professional Development
 Accomplishments
In the next 30 days: Finishing looking at template as a
group. Feedback from admin. on PD planning template and
dept. chair/team lead. Feedback from curriculum and
instruction group.
In the next 60 days: Establish number of workshop
days needed for new teachers.
 In the next 90 days: Reaching out to presenters and

establishing more details outlines of PD. Start creating
video resources for teachers.

Upcoming Meetings: End of September, Beginning of
November
Professional Development

Accomplishments
 All marketing materials complete – either in
office or in print.
 First backlit mall ad in Eden Prairie Center
Sept. 15 – Feb 28.
 Marketing consultant, Chris Peukert, up and
running.
Marketing & Communication

Accomplishments
 1-year communication/marketing complete
day-by-day, month-by-month, plugging in
activity. Ready to schedule outside info
sessions at various locations – marketing
committee researching.
 Postcard for Oct 3 open house mailed to 3500
households.
 Video production in works Tues 9/29 and Wed
9/30, completed project done by Nov. 1
Marketing & Communication

Marketing & Communiation
In the next 30 days: Implement Action items
and start tracking results. Have all information
meeting dates / locations on calendar.
 In the next 60 days: Have measurable tracking
of activity in one place.
 We need to make sure we are meeting the timing
and needs of the Admissions team.
 Meeting first Tuesday of the month 5-630

Accomplishments:
 We
will be holding our first big event, the
Enrollment Kickoff Event, on October 3rd.
We have over 225 people already RSVP’d
between the 2 meetings.
 We are still working with the marketing
group on the events in the community.

Admissions
 Key
new admissions software is up and
running and we will starting tracking our
open enrollment number on October
1st regarding reaching our monthly
enrollment goals.
Admissions
 The

Roadblocks:
Still working with the marketing team on
getting their plan of where they want the
admissions team to go.
We need the marketing plan from marketing
team to accomplish our goals.
 We can provide support to marketing team to
accomplish their goals.

Admissions
 Possible
Admissions
In the next 30 days we will officially open the
enrollment window.
 We will contact all families on our current
waitlist to get them to fill out the paperwork
for 16-17
 . We will plan whether we need to plan a
“phone calling” evening to reach out to these
families.
 In the next 60 days we will track numbers for
students enrolled and watch for meeting our
benchmarks. Our enrollment team should be in
full swing by this time, helping execute the
marketing plan.

Upcoming Meetings
• Marketing Team: First Tuesday of the
month 5-630
• Admissions Team: Kick off Event Oct
3rd
• Professional Development: End of
September, Beginning of November
• Curriculum & Instruction:
BOARD OF DIRECTORS
WORKING GROUP /
TASK FORCE REPORT
Meeting Information:
Meeting Name:
CISA Workgroup
Date & Time:
September 8, 2015 at 3:30PM to 4:30PM
Location:
Eagle Ridge Academy room 131
Invitees:
Attendees:
Erica Higgins, Erica Powell, Susan Roeber, Annette Drieslein, Tiffany Goedjen
Meeting Agenda / Objective(s):
Objective(s)
Upon Debrief:
Objective Met?
1. Set a Calendar for meeting times through out the year
Yes
2. Determine what will be covered at each meeting from the mandate
Yes
3. Set a time for the WBWF annual report presentation
no
4.
Meeting Minutes:
-We discussed the report received from the Minnesota Department of Education (WBWF) Summary.
-We went through the mandate and made a few minor updates.
-We set a meeting schedule for the remainder of the year.
November
January
February
May
August
Q-Comp Goals
New Curriulum
DDI and Teacher
DDI and Teacher
Review Test scores
Smart Goals
Review
Eval check in
Eval check in
DDI check in
Graduation
Check in on
DDI Process and
Standards review
Reporting of Area of
Teacher Eval
Strength and Area
Process
of Growth for PLC,
currciculum
overviews, Classical
coordiantors, and
Core Knoweldge.
Review of annual
budget
Decisions:
Meeting dates for the rest of the year: Monday, November 2nd; Tuesday, January 12th; Tuesday, February 9th;
1. Tuesday, May 10th; Tuesday, August 9th.
2. See chart above for topics of meetings.
3.
Complete this form for every meeting /activity and appropriately retain in archive files.
Page 1
BOARD OF DIRECTORS
WORKING GROUP /
TASK FORCE REPORT
Assigned Action Items (What’s Next?):
Task
Accountability
Due
Date
Date
Completed
Due
Date
Date
Completed
What’s Been Accomplished?
Task
Who Was Responsible?
Parking Lot / Issues to be Resolved in Future Agendas:
Date
Issue
Priority
9/8
Presentation of WBWF report
High
Risk
Notes
Find a time to present to the
board.
Complete this form for every meeting /activity and appropriately retain in archive files.
Page 2
BOARD OF DIRECTORS
WORKING GROUP /
TASK FORCE REPORT
Meeting Information:
Meeting Name:
Governance Work Group
Date & Time:
September 28th at 3:00pm
Location:
6820 West 115th Street, Bloomington
Invitees:
Pete Larson, John Schwirtz, Ann Watanabe
Attendees:
Pete and John
Meeting Agenda / Objective(s):
Objective(s)
Upon Debrief:
Objective Met?
1. Review Mandate for 2015-2016
yes
2. Determine steps to meet objectives
yes
3. Assign tasks
yes
4.
Meeting Minutes:
Discussed:

The need to update the governance calendar to only include items that apply to the Board’s role,
authority, and responsibilities.

Process for assembling binders for board members for the purpose of having founding and governing
documents at hand for each board member at every meeting.

Methods and practices to ensure that the board continuously operates at a high level of effectiveness,
especially during times of transition (i.e. onboarding of new members and turnover in officer seats).

Process to update bylaws in light of recent changes to charter school law (i.e MN Statute 124.E).

Start the process of making Eagle Ridge better known to local, regional, and state office holders and
elected officials (mayors, councilmen, legislators, etc.) in order to extend our influence.

Developing a best practices manual for board governance based on the work being done by the MACS
task force.

Recruiting more members for the work group.
Decisions:
1.
2.
3.
Complete this form for every meeting /activity and appropriately retain in archive files.
Page 1
BOARD OF DIRECTORS
WORKING GROUP /
TASK FORCE REPORT
Assigned Action Items (What’s Next?):
Task
Accountability
Due
Date
Pete
11/30/15
Pete
10/9/15
John
10/26/15
John
11/30/15
John
11/30/15
John
12/18/15
Pete
10/5/15
10/4/15
Pete
10/2/15
9/30/15
Extract administrative items from governance checklist and update
board-related items
Create a Table of Content and PDFS for board binders
Research board officer election process to determine most effective
means to select a Chair, vice-chair, treasurer and secretary
Build and document a timeline for board member onboarding. 14 and
60 day plans for what should be covered
Document the process for appointing board members and the
questions that are sent out to nominees
Work with Dev. Director to build a list of public officials to invite to
school functions such as board meetings, state of the school, etc.
Begin building strategic relationships with public officials
Send MACS draft documents to John
Reach out to former GWG members to ascertain their interest in
being involved again.
Date
Completed
What’s Been Accomplished?
Task
Send MACS draft documents to John
Reach out to former GWG members to ascertain their interest in
being involved again.
Who Was
Responsible?
Pete
Pete
Due
Date
10/5/15
Date
Completed
10/4/15
10/2/15
9/30/15
Parking Lot / Issues to be Resolved in Future Agendas:
Date
Issue
Priority
Risk
Notes
Complete this form for every meeting /activity and appropriately retain in archive files.
Page 2
BOARD OF DIRECTORS
WORKING GROUP /
TASK FORCE REPORT
Meeting Information:
Meeting Name:
Policy Working Group
Date & Time:
Wednesday, September 23rd, 2015 @ 7:00am
Location:
Jason’s Office
Invitees:
Jason Ulbrich, Erica Higgins, Michelle Mills, Mandi Hippe
Attendees:
Jason Ulbrich, Erica Higgins, Michelle Mills, Mandi Hippe
Meeting Agenda / Objective(s):
Objective(s)
Upon Debrief:
Objective Met?
1. Discuss schedule to review policies for the 2015-2016 school year
yes
2.
Meeting Minutes:




Jason will request template from Amy for 406 and 515
Prioritize policy groupings: Annual Review Required, Non-Annual Review Required, New Policies
Role deligation:
o Missy owns calendar and email updates
 Including what comes next and meeting date
o Jason owns MSBA reference and recommended policies
o Erica will own Annual Review Required
o Erica will send approved policies to Marilyn
o Michelle will own non-Annual Review Required
o Mandi will make redline versions of group recommended changes and email to Ann for inclusion
in the workshop and meeting packets
o We will send pre-read materials at least a week in advance
Mandi will make a flow chart to ensure that we and future Policy Work Group members understand the
process of policy revision.
Decisions:
1.
2.
3.
Complete this form for every meeting /activity and appropriately retain in archive files.
Page 1
BOARD OF DIRECTORS
WORKING GROUP /
TASK FORCE REPORT
Assigned Action Items (What’s Next?):
Task
Accountability
Will bring a list of all MSBA policies
Get z-drive access for Jason, Michelle, and Erica
Make a flashdrive of Policy folder to give to Mandi
Make a flow chart for succession planning
Jason
Missy
Missy
Mandi
Due
Date
October
ASAP
ASAP
October
Date
Completed
9/23/2015
9/25/2015
What’s Been Accomplished?
Task
Who Was Responsible?
Due
Date
Date
Completed
Parking Lot / Issues to be Resolved in Future Agendas:
Date
Issue
Priority
Risk
Notes
Complete this form for every meeting /activity and appropriately retain in archive files.
Page 2