2015 XTERRA America Tour Rules THE BASICS The Technical

Transcription

2015 XTERRA America Tour Rules
THE BASICS
The Technical Details are located in the back of this Section.
The concept of the XTERRA America Tour is to provide amateur multisporters with a
bona-fide championship to compete for within his or her geographic region against other
athletes the same age.
1.1
Choose your XTERRA Region Of Residence - as determined by your primary
residence at the time of your first race of the 2015 season.
Northeast: (NE)
Maine, New Hampshire, Vermont, Rhode Island, Massachusetts, Connecticut, New
York
Atlantic: (AT)
Pennsylvania, New Jersey, Delaware, Maryland, Virginia, West Virginia,
Washington D.C.
Southeast: (SE)
Tennessee, North Carolina, South Carolina, Georgia, Alabama, Florida, Puerto
Rico, US Virgin Islands
Midwest: (MW)
Minnesota, Iowa, Wisconsin, Illinois, Indiana, Michigan, Ohio, Kentucky
South Central: (SC)
Texas, New Mexico, Oklahoma, Kansas, Missouri, Louisiana, Mississippi, Arkansas
Mountain: (MT)
Montana, North Dakota, South Dakota, Nebraska, Colorado, Utah, Wyoming
Northwest: (NW)
Washington, Oregon, Idaho, Alaska
West: (W)
California, Nevada, Arizona, Hawaii, Guam, Northern Marianas Islands, Pacific
Territories
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1.2
Determine your Age Group – How old you are on December 31, 2015 is your
XTERRA Age. 15-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59,
60-64, 65-69, 70+ (f), 70-74 (m), and 75+ (m).
Athletes with an XTERRA Age under 15 cannot earn XAT Points.
1.3
Physically Challenged Division – athletes who are physically challenged and do
not wish to compete as an Age Group athlete may compete in the XTERRA
Physically Challenged Division. XAT Points are awarded as detailed in Section 1.5.
There are two (2) Physically Challenged (PC) Age Groups - based on XTERRA Age:
15-39 and 40+. In addition, athletes in the Physically Challenged Division will be
scored/ranked by the following XTERRA PC Categories:
♦ Severe Leg Impairment
♦ Moderate Leg Impairment
♦ Arm Impairment
♦ Visual Impairment/ Legally Blind
♦ Les Autres
1.4
Plan Your Schedule – Enter as many races as you want. Your best four (4)
finishes count. You must compete in at least one (1) race in your XTERRA Region
of Residence and count at least two (2) races in your XTERRA Region of
Residence. See Schedule. Example: John finishes 2nd in one regional race. He
gets injured and cannot compete in another regional race. He can simply count a
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zero for his second regional race and use his one regional finish and any other two
finishes for his final ranking.
1.5
Accumulate Points – Points are awarded to the top fifteen (15) finishers in each
Age Group at each XAT race. You can earn more points at the XTERRA Regional
Championship Series Races (XCS) because, generally, participation is higher and
the courses are tougher and longer. If you race at more than one XCS points
based race, only your best finish counts at full XCS points – any other XCS finishes
earn points at the same rate as XTERRA Point Series (XPS) events.
Points awarded at the 2015 XTERRA America Tour races
XTERRA Regional
XTERRA EPIC
Championship
And Point
(XCS)
Series (XPS)
Place
Points
Place
Points
st
st
1
100
1
75
2nd
90
2nd
67
rd
rd
3
82
3
61
4th
75
4th
56
th
th
5
69
5
51
6th
63
6th
47
th
th
7
58
7
43
8th
53
8th
39
9th
49
9th
36
th
th
10
45
10
33
11th
41
11th
30
th
th
12
37
12
27
13th
34
13th
25
th
th
14
31
14
23
15th
28
15th
21
Note: XAT Points are not offered at XTERRA Sprint or Short Course races.
1.6
Count ‘em up! The athlete with the most XAT Points – by gender, by Age Group,
and by XTERRA Region Of Residence - earns the title of XTERRA Regional
Champion and is named as 2015 Regional Champion.
And then comes the showdown, as regional champions and point scorers from each
region are invited to compete against each other in the XTERRA USA Championship race.
Win in Utah, and you are the XTERRA National Age Group Champion.
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Qualifying for the XTERRA USA Championship: To qualify to race at the XTERRA
USA Championship, September 19, at Snowbasin Resort in Ogden, Utah, amateur and
physically challenged athletes must finish in the top 15 in their division at an XTERRA
America Tour race.
1.7
Rules:
•
All XTERRA America Tour events are sanctioned by USA Triathlon (USAT)
the National Governing Body of multisport in the United States. As such all
athletes are subject to the rules and regulation set forth by the USAT.
Any/all details are available at www.usatriathlon.org.
•
In addition – all athletes are subject to the rules and regulations set forth in
the XTERRA Competition Rules document. This document is available is
available at: www.xterraplanet.com
•
Ignorance of the rules is not admitted as an excuse for violations.
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2015 XTERRA America Tour Rules
TECHNICAL DETAILS
THE TECHNICAL DETAILS:
1.8 What is the XTERRA America Tour (XAT)?
The XTERRA Point Series (XPS) is a collection of independently produced offroad events owned and operated by local promoters.
The XTERRA Championship Races (XCS) are bigger races with pro purses on
full length XTERRA courses operated by XTERRA staff.
The XTERRA EPIC (XE) events are considered an “iron” distance off-road event.
These three categories of races represent the nation’s best off-road events and
are combined to form the nationwide juggernaut of multi-sport madness known as
the XTERRA America Tour
1.9 When is the XAT Season? What is the competition year?
The 2015 XAT season begins on September 1st 2014 and ends on August 31st
2015. XAT events will only be held between these dates.
1.10
How does the XAT work?
Competitors compete in XPS, XCS, and XE races.
Points are awarded to the top 15 finishers in each Age Group by gender.
At the end of the season - the athlete with the most points – by gender, by Age
Group, and by XTERRA Region Of Residence - earns the title of XTERRA Regional
Champion.
Regional Champions, along with other points scorers from each Age Group from
each XTERRA Region Of Residence are invited to compete in the XTERRA USA
Championship. The winners at the USA Championship race are crowned XTERRA
National Champions.
1.11 Determine your XTERRA Region Of Residence:
The United States has been divided into eight (8) XTERRA Regions Of Residence
(See Below)
An athlete’s XTERRA Region of Residence is determined by his/her primary
residence at the time of his/her first race of the 2015 XTERRA season.
Should a competitor move to another XTERRA Region Of Residence during the
2015 XTERRA Season and after they have accumulated 2015 XAT points, the
athlete must petition for a change of Region – in writing – to TEAM Unlimited, Inc.
A determination will be made as to whether XAT points can be transferred to their
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new XTERRA Region Of Residence. Note: XTERRA Region transfers will not be
permitted past the Series mid-way point of the Region the athlete is moving to.
2015 XTERRA Regions Of Residence
♦ Northeast: (NE) = Maine, New Hampshire, Vermont, Rhode Island,
Massachusetts, Connecticut, New York
♦ Atlantic: (AT) = Pennsylvania, New Jersey, Delaware, Maryland, Virginia,
West Virginia, Washington D.D.
♦ Southeast: (SE) = Tennessee, North Carolina, South Carolina, Georgia,
Alabama, Mississippi, Florida, Puerto Rico, US Virgin Islands
♦ Midwest: (MW) = Minnesota, Iowa, Wisconsin, Illinois, Indiana, Michigan,
Ohio, Kentucky
♦ South Central: (SC) = Texas, New Mexico, Oklahoma, Kansas, Missouri,
Louisiana, Mississippi, Arkansas
♦ Mountain: (MT) = Montana, North Dakota, South Dakota, Nebraska,
Colorado, Utah, Wyoming
♦ Northwest: (NW) = Washington, Oregon, Idaho, Alaska
♦ West: (W) = California, Nevada, Arizona, Hawaii, Guam, Northern Marianas
Islands, Pacific Territories
1.12 Determine your XTERRA Age and Age Group
For the 2015 XTERRA Season – all athletes will compete based on their age on
December 31, 2015. This is known as your XTERRA Age.
An athlete will use his/her XTERRA Age throughout the entire 2015 XTERRA
Season.
Athletes compete in the following Age Groups – based on his/her XTERRA Age:
• 15-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60-64,
65-69, 70+(f), 70-74(m), and 75+(m).
• Athletes with an XTERRA Age under 15 cannot earn XAT points
• Athletes with an XTERRA Age under 15 may not participate in XTERRA
Regional Championship Races, XTERRA USA Championship or XTERRA
World Championship events.
• At the discretion of the XPS Race Director athletes with an XTERRA Age
under 15 may participate in an XPS event. But they will not earn points.
1.13 XAT Points:
Points are awarded to the TOP FIFTEEN FINISHERS in each XTERRA Age Group,
by gender, at each 2015 XPS and XCS races. See Points Chart below.
Greater points are awarded at the XCS races because, generally, participation is
higher, and the courses are tougher and longer. See Points Chart below.
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Note: XAT Points are not offered at XTERRA Sprint or Short Course races,
duathlon, or XTERRA Trail Run races.
2015 XAT Points
XTERRA Regional
Championship Series
(XCS)
Place
Points
st
1
100
2nd
90
rd
3
82
4th
75
th
5
69
6th
63
th
7
58
8th
53
9th
49
th
10
45
11th
41
th
12
37
13th
34
th
14
31
15th
28
XTERRA EPIC (XE)
and XTERRA Point
Series (XPS)
Place
Points
st
1
75
2nd
67
rd
3
61
4th
56
th
5
51
6th
47
th
7
43
8th
39
9th
36
th
10
33
11th
30
th
12
27
13th
25
th
14
23
15th
21
1.14 Physically Challenged Division:
Those athletes who are physically challenged may choose to compete in the
XTERRA Physically Challenged Division.
The points will be the same as individual athletes.
The XTERRA Physically Challenge Age Groups will be 15-39 and 40+.
There are five (5) categories within the PC Division: Severe Leg Impairment,
Moderate Leg Impairment, Arm Impairment, Visual Impairment/Legally Blind, Les
Autres.
Physically Challenged athletes do NOT have to compete in the XTERRA PC
Division.
Athletes must choose at the time of the start of their first race of the season
whether to race as a Physically Challenged or as an Age Group athlete. Athletes
will remain in this category, score points, get ranked, and be invited to the
XTERRA USA Championship for the entire season. Athletes may not switch back
and forth during the season.
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1.15 Race as many as you want:
Athletes may enter as many XPS, XE, and/or XCS races they want.
Athletes must compete in at least ONE (1) and can count TWO (2) races in
his/her XTERRA Region to be eligible to compete for their Regional Championship.
• If an athlete does not participate in at least one (1) race in his/her XTERRA
Region of Residence that athlete will not be included in the Regional
Championship ranking of that XTERRA Region.
• Question: How can an athlete be included in the Regional Rankings if he/she
has not raced in his/her Region? He Cannot.
• Example: Mike races 1 XCS race and 2 XPS races but none are in his Region of
Residence. Mike will not be eligible for to be the Regional Champion regardless
of his XAT point total.
Athletes DO NOT have to compete in ALL the races in their XTERRA Region to
become champion or qualify for the XTERRA USA Championship.
Athletes DO NOT have to compete in FOUR or MORE races to become champion or
qualify for the XTERRA USA Championship.
1.16 How to count XAT Points:
Athletes can count points from their best four (4) races.
Athletes must count points from at least two (2) races in their XTERRA Region.
• Example: If an athlete does not finish (DNF) in a race he/she enters in
their XTERRA Region - he/she must count zero (0) points for one of their
four races.
• Example: If an athlete does not score points, i.e. finishes lower than 15th
place in his/her Age Group in each of his/her XTERRA Region races he/she
must count a zero (0) points for those races.
Athletes can count only one, their best, XCS finish. If an athlete races more than
one XCS race, only the best finish counts at full XCS points – any other finishes
earn points at the same rate as XTERRA Point Series (XPS) events.
An XTERRA Regional Championship (XCS) race will only be counted as a Regional
Race for the Region that the race is physically in.
If an athlete races in MORE than four (4) races – his/her points would be scored
as follows:
1. The best finish of two (2) races in his/her XTERRA Region of Residence even
if those scores are zero (0)
2. The two highest remaining point scoring races regardless of XTERRA
Region.
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1.17 Everyone is welcome to race:
Everyone is welcome to race, however, only citizens of the United States, U.S.
Territories, or resident aliens will be awarded XAT Points. Only citizens of the
United States, U.S. Territories, or resident aliens can become Regional or National
Champions.
When counting XAT Points, should a foreign national finish in the top 15, anyone
finishing behind will get only overall points. Example: Jean-Pierre from Montreal
races at Richmond and finishes 3rd in his Age Group. Bill finishes 4th. Bill gets XAT
Points for 4th place, not third as Points are earned for overall position in the Age
Group – not USA citizen position in the Age Group.
Athletes who hold a current 2015 USAT Elite Off-Road License may race in any
XAT events but will not be awarded XAT Points nor will they block Age Group
athletes from earning XAT Points. Elite athletes will earn points in the XTERRA
U.S. Pro Point Series (Vegas, Bama, Richmond, Beaver Creek & Utah).
Elite (Pro) and Age Group athletes can, as per the USAT Elite Membership rules,
win prize money at any XAT event that offers a prize purse.
Should an Age Group athlete change his/her status to an USAT Elite Off-Road
athlete during the 2015 XTERRA Season and after they have started in one 2015
XTERRA America Tour event , the athlete should notify the XPS HQ in writing of
their decision. Any XAT Points earned up to that date will no longer show in the
XAT standings, nor will they affect the XAT standings.
•
Example: Joe races in May as an Age Group athlete and finishes in 1st place
and Bob gets 2nd place. In June Joe turns Elite (Pro). Joe’s 75 points for
winning no longer show in the XAT standings, but the points are still held by
him. Bob still has 67 points from that race – he does not move up to 1st
place.
1.18 What if there is a tie?
Ties at the conclusion of XTERRA Regional racing will be broken in the following
order:
1. Whoever has the most age group wins, from within his/her XTERRA Region
of Residence.
2. The highest placing at the last race within the athlete's Region of Residence
where they competed together. Note: The term "last" does not necessarily
mean the last event held in the Region.
3. Should all the tied athletes not have competed head to head in their
Region, then the highest placing athlete at the last race in their XTERRA
Region of Residence that either or any participated in will break the tie.
Results from XTERRA Regional Championship (XCS) and XTERRA EPIC (XE) races WILL
NOT be used to break ties.
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1.19 Who goes to the XTERRA USA Championship race?
The 2015 XTERRA USA Championship will be held on Saturday, September 19,
2015 in Ogden, Utah.
To qualify to race at the XTERRA USA Championship, amateur and physically
challenged athletes must finish in the top 15 in their division at an XTERRA
America Tour race.
Invitations to the 2015 XTERRA USA Championship will be made via e-mail.
For those not qualified to participate in the XTERRA USA Championship we will
host XTERRA Utah short and long-course off-road triathlons on the very same
course, and on the same day, but with a different start time. Anyone can enter
XTERRA Utah.
Contact the XTERRA Point Series HQ with any questions. The XPS Hotline
number is 828.669.6753.
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Section 2: What does an XTERRA Points Series Race Get?
Say “XTERRA” and anyone involved in multisport knows you mean “Offroad Triathlon”.
XTERRA virtually owns the sport worldwide and our goal is to get more people involved.
It takes everyone to make this happen – you, your athletes, our series sponsors, and
XTERRA HQ. To help build your race and make the series successful we will provide you
with the following benefits package:
2.1
SPREADING THE WORD: Last year, 1.4 billion publicity impressions were created
in the U.S. alone in support of the XTERRA brand…plus advertising, television
programs, grass roots marketing, publicity, and social/e-marketing.
Your XPS Race is an integral part of the XTERRA Marketing Program. However,
marketing your race locally is your responsibility. You know your market
place better than we do and have established relationships. XTERRA’s role is to
support you and impact a broad, national audience. It is not a substitute for
targeted local efforts.
How do we get word out about your race? How do we drive athletes to your
event? How can you take advantage of this program? The answers are here:
2.1.1
Editorial: The major multisport publications Triathlete, Triathlon Life and
Lava regularly feature XTERRA stories, and ensures that triathletes who are
thinking of racing off-road triathlon, will choose an XTERRA race. In addition,
we aggressively pursue special interest stories “home town heroes” that appear
in local newspapers and magazines.
2.1.2
Advertising: Triathlete magazine will carry advertising supporting all events of
the XTERRA America Tour in 2015.
2.1.3
Race Application/Flyer Distribution: Your race applications/flyers will be put
directly into the hands of XTERRA athletes by XTERRA Ambassadors or by the
other REDs via the race packets at each of the XPS and XRC races on the
schedule before your event. Cost to you is cost of printing the flyers at Kinko’s.
The XPS HQ can wrangle sending them to Kinko’s all around the country and
having folks pick them up to hand them out. Be certain to get your race
application/flyer to the XPS HQ soonest. And then send the XPS HQ a note with
what events you want to put your applications out at!
We actively search for ways to facilitate these efforts by sending your race
applications/flyers, the XAT calendars, and/or brochures out to athletes so they
can XTERRAize their tri club meeting, local tri/bike shops, multi-sport expos,
training group, etc.
The 50+ Team XTERRA Ambassadors are a select group of amateur athletes
from across the US. Through their daily activities, their love of the outdoors and
their zest to Live More, these avid supporters define the XTERRA lifestyle. Each
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is provided electronic versions of your race application/flyer to distribute in their
local area.
There are multi-sport expos around the country that XTERRA or the Points Races
may want to get involved with. We can help to organize a group of you to go in
together for a booth and maybe even help out with an XTERRA Athlete to man
the booth for the day. Cost to the XPS Race Director = split of the booth rental
fee + cost of printing copies of your applications.
We’ll explore any/all grassroots method to spread the word about your race. Let
us know if you have an idea to get XTERRA into the hands of more/new people.
If available and financially frugal – we’ll help to make it happen.
2.1.4
XTERRA News: a weekly e-newsletter generated by XTERRA HQ for newspaper,
magazine, internet, and television media and industry professionals worldwide.
The “News” is a great source for multisport insiders to get details and updates
of all things XTERRA/ You’ll regularly see content from the XTERRA News in online magazines like TransitionTimes.com, XTRI.com, TriFuel.com, Triathlete.com,
etc.
Your media contacts (provided on your Contact Data Sheets) are added to the
XTERRA News list. Again, your active involvement is important - call your
contacts and give them any updates about your event, course descriptions, and
story ideas = local athletes/celebrities /kids/oldsters/etc that you expect to
enter your race. Get these guys involved early and help them to keep the
XTERRA vibe about your race on their radar screens.
If you have emails for other media contacts that you would like to receive the
XTERRA News - please send their contact data to Trey Garman at XTERRA HQ
for inclusion on the list. He is happy to help your media contacts with further
XTERRA information and story ideas.
2.1.5
XTERRA Tribe News: also from the XTERRA mothership, is a weekly enewsletter for the XTERRA multisport athlete – and reaches 28,000 XTERRA
triathletes. It covers race news/updates/ results, XTERRA TV schedules, training
tips, and "ALL THINGS XTERRA” that'll keep the XTERRA athletes pumped up!
It's free to any/all athletes/friends/family that sign up to receive it on the Planet
and can be “unsubscribed” at anytime.
How to get your story in Tribe News – we need NEWSWORTHY information
about your race – compelling reasons for a reader to care. Items such as:
• an unusual attribute of your course or race experience;
• interesting people (eg participants who are the youngest or oldest, public
figures, active duty military/veterans, challenged athletes, “survivors”,
unique jobs, etc);
• charitable tie-ins.
We need details and photos that support the story
(hi-resolution please). Submit your stories to Trey
Garman and include at the top of the page
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Location:
Venue:
Course
distances:
Website:
Phone:
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2.1.6
XTERRAPLANET.com:
The “PLANET” is the global source for EVERYTHING XTERRA!
The NEWS page features all stories published in the XTERRA News.
The Race Schedule pages link to XTERRA races worldwide for information
and event entry. This section of our website also functions to display results
and point series standings.
2.1.7
Social Media: This is what drives your vibe, keeps people involved and up-todate with your event. In addition to hosting your own social media outlets
(Facebook, Twitter, Instagram etc), XTERRA offers:
XTERRA Facebook – Like our XTERRA page and join more than 53,000
others. Post your comments and content.
XTERRA Twitter feed – 17,000 people subscribe to our feed. It carries
updates and live coverage of major events.
Instagram – 5,000 followers check out some of the most moving imagery
affiliated with the sport and its people and places.
2.1.8
XTERRA.TV and You Tube’s XTERRA Planet Channel:
XTERRA television is available 24/7 through XTERRA’s own network and it’s You
Tube channel. Both feature highlights of the most recent as well as vintage
XTERRA races from around the world, and fun outdoor recreational pursuits in
leading destinations.
2.1.9
XTERRA TV Shows:
Links to two XTERRA TV Shows currently in nationwide syndication are below:
2014 XTERRA USA Championship: https://vimeo.com/113781342
2014 XTERRA World Championship: https://vimeo.com/117653883
Download (them and use them to promote your race, in sponsorship
presentations, and/or for volunteer motivation. DRIVE THE VIBE!!!
These shows air nationwide in syndication almost all year round on local TV
channels (ABC, NBC, CBS, and FOX) as well as nationally on FOX Sports
Network. Many first time competitors decide to try an XTERRA after seeing it on
TV. Find out when it is on in your area at xterraplanet.com/television and
spread the word – you’ll be sure to get people excited about the chance to try it
at your event.
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2.2
ON-SITE - The 2015 XTERRA SUPPORT PROGRAM
TEAM Unlimited is pleased to introduce the 2015 XTERRA Support Program.
Without the assistance of two critically important components, it would be
impossible to build the XTERRA America Tour. Those components are YOU, the
Race Directors, and the XTERRA Tour Sponsors – tied together with the
“XTERRA Support Program”.
Here are the details for 2015:
Each XPS race will receive:
ONE (1) thousand foot (1000’) roll of XTERRA Course Tape. We request that
the tape be used in high traffic areas and on the bike and run course to
maximize exposure.
XTERRA Tattoos for the athletes and kids of all ages. We request that these
tattoos be distributed to the athletes via packet pick up.
TWENTY (20) each Red Run Arrows and Blue Bike
Arrows. A file containing a JPG of each arrow is available
so that you can make additional copies. Contact the XPS
HQ if extra arrows are needed.
Paul Mitchell – Tea Tree
• Paul Mitchell will plant a tree for each of your Point Series
athletes in 2015. XTERRA is honored to be a partner in Paul
Mitchell’s “Green Takeover” which aims to support
rainforest conservation, soil protection, and better
health and nutrition for local communities. You, your
athletes, and their friends and family are invited to plant
an additional tree FREE. Use the code XTERRAME at
this website: http://xterra.co/PMreforest.
• Tea Tree samples for your race bags
• Tea Tree product prizes for random giveaway at your awards
ceremonies.
PowerBar
• Product for the course based on your pre-race
registration numbers.
• Product not used for your race may be used for giveaways.
Gatorade Endurance
• Gatorade Endurance Powder for the run course,
transition area, and finish line.
• Gatorade Endurance Sport Bottles to hand out
on the bike course
• Coolers1, cups, banners, and mixing wands.
1
XPS races that have previously received Gatorade coolers may not get additional coolers.
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•
Amounts are to be determined in accordance with estimated number
of competitors and aid stations.
XTERRA Wetsuits
Each XPS Race will receive a certificate for random
giveaway of one XTERRA Sleeveless Wetsuit.
2.2.1
2.2.2
Muscle Milk
Muscle Milk may exercise their right to support your
Event with post-race recovery protein drink, if they have promotional
teams in your area. REDs will be advised by separate email.
•
•
•
•
•
•
•
Sponsor Prize Regulations:
The sponsor prizes listed above are sent to each RED from either the XPS
HQ or straight from the Sponsors with the intent to be distributed to the
XTERRA Athletes.
You may distribute prizes to competitors in any of your XTERRA race
formats (full distance, short distance, duathlon, teams etc).
We track the shipments, so we know when they are delivered to the
address you provided on your contact data sheet.
You will have up to two weeks before your race to let us know if you are
missing anything. If something has not been delivered, we must know by
that time.
After that time, we cannot be responsible for an open box of goodies at
your home/office.
If it is determined that the above number of prizes are not handed out
to the athletes, you will be responsible for the retail value of those items
listed. This charge will be included on your final XTERRA Fee.
The sponsor prizes should be handed out, raffled off, given away to the
athletes during the awards presentation. They are given to us from the
sponsors to get their names/brands out.
NOTE: It is important that there is NO deviation from this format.
2.3 POST-RACE:
THE PLANET:
As quickly as possible – usually Monday/Tuesday – all results from the previous
weekend are posted on the Race Results page of the Planet.
If provided, a RACE REPORT and PHOTO will be posted on the Planet as well.
We will try everything we can to target an athlete prior to the event, to get
them to work up a story for us, but please feel free to send us one as well. And
of course - those race recap stories will appear in both the XTERRA Tribe
News and XTERRA News that week.
The XAT Points Report – a tally of all XTERRA Points earned - is also published
on the US Standings page.
© TEAM Unlimited
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Section 3: The SPECIFICS: What is required of an XTERRA Points Series Race?
All XTERRA Points Series events are required to sanction with USA Triathlon (USAT) the
National Governing Body of multisport in the United States. As such all XPS events and Race
Directors are subject to the rules and regulation set forth by the USAT. Any/all details are
available at www.usatriathlon.org.
XTERRA is not a Sanctioning Body. However, we do have Series Rules, guidelines, and/or
regulations set forth in this Section that all XTERRA Points Series events and XPS Regional
Event Directors (REDs) are subject to.
The rules/guidelines established by both the USAT and XTERRA have been designed to provide
every athlete with a safe and fair race; maintain consistency throughout the XTERRA America
Tour; brand each race as a quality event; and support all REDs in the production of the
biggest/best event possible. While we do request that each event/RED follow these
rules/guidelines – we welcome requests for adjustment and improvement. Please contact the
XPS HQ with any questions.
EVENT PREPARATION:
COURSE DESIGN:
3.1 Swim – Bike – Run:
Trail type and conditions dictate the speed one can travel on a course = a ten-mile flat
fire road would take far less time to ride then an eight-mile section of gnarly single
track. With this in mind and in order to maintain as level a playing field as possible for
athletes competing in the XAT – we ask that each Points Series race meet the following
time/distance minimum standards:
The winning time for an XTERRA Points Series race must exceed one hour and
thirty minutes (1.5) hours. Don’t weasel out – go long!
Each XPS race should meet or exceed the following distances:
SWIM: 0.5 Miles (880 yards)
BIKE: 10.0 Miles
RUN: 3.1 Miles (5K)
FYI: The XTERRA Regional Championship Series courses = Richmond, Beaver Creek,
etc. are designed so that the winner’s time exceeds two (2.0) hours. To exceed the
two hour mark – the “standard” or “full” XTERRA distance course is:
SWIM: 1500 meters
BIKE: 18-20 miles
RUN:
6–7 miles
A happy medium between the “minimum standard” and the “full” distance might be:
SWIM: 1000 meters
BIKE: 14-16 miles
RUN: 4-5 miles
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3.2
Swim:
The Swim must be held in open water = lake, ocean, river, etc. No pools.
The Swim must be held first. Either the Bike or Run can follow the Swim.
3.3
Off-Road:
Both the BIKE and RUN courses should be at least 85% off-road = unpaved. After all,
this not a “road” event. Questions to ask yourself = “When I go for a training ride or
run – is this the type of trail I would choose?” OR “Is this trail typical of what the
majority of athletes would consider “off-road”. Example: 15 miles of gravel service
road is not typically considered “off-road” or something I’d like to ride or run on.
3.4
Transition Area:
USAT requires that a bike racking system and that only registered athlete and
volunteers/race officials be allowed in transition area. Designs for both wooden and
metal bike racks are available on request from the XPS HQ.
3.5
Course Marking:
In the past there have been occurrences of
athletes getting lost at XPS events during the bike
and/or run segments. While certainly not
intentional and often attributable to overly
excited/tired athletes – it is a problem that
causes major headaches for all involved. In an
effort to limit these occurrences – we have
standardized a worldwide XTERRA course marking
system using colored arrows. BLUE Arrows for
BIKE. RED Arrows for RUN. Each XPS event will
be provided with forty (20 each) Blue/Red arrows.
We require that each XPS Race use these arrows or
any other Blue/Red marking method.
We understand that forty (40) arrows may not be enough to properly mark the
courses. We can provide the arrow JPG or PDF files so that additional copies can be
made. Alternately, contact the XPS HQ to purchase additional arrows.
Alternate methods: Paper arrows may not work on all courses. Example: In the
desert - it’s hard to attach an arrow to a cactus. Some venues do not allow staples or
signage. No worries – please mark the course via any means possible as long as it
follows the Blue for Bike – Red for Run format. Survey flags or course tape work
well.
3.6
Primary Event:
The XPS Race must be the primary event on Race Day. Certainly your XTERRA event
can be part of a multi-sport weekend or festival, but should hold a position of
prominence on that weekend. The goal here is for the XPS event not to get lost in the
shuffle. Please contact the XPS HQ to review as needed.
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3.7
Event Name
The word “XTERRA” must be used first in the event name unless you have a title sponsor
and the inclusion of that sponsor has been approved by TEAM Unlimited. This is not to
take over, but to ensure that the title sponsorship does not conflict with any of the
XTERRA Sponsors.
Example: XTERRA Eureka Springs
Example: Jiffy Pop XTERRA Eureka Springs
Other offroad race formats offered in conjunction with your event should also carry the
world ”XTERRA” first in the event name. Example: XTERRA Eureka Springs Sprint,
XTERRA Eureka Springs Duathlon.
When referring to your primary Point Series event and/or the relationship of your race to
the XTERRA America Tour you may say it is:
an XTERRA Points Series Race
Other race formats held in conjunction may be referred to as:
Part of the XTERRA America Tour.
3.8
Xterra vs. XTERRA?
Always use XTERRA – ALL CAPS.
3.9
XTERRA Logos:
Your XTERRA Race logo (example to the right) must be
included in ALL marketing materials; including but
not limited to: race applications, flyers, posters, T-shirts,
advertisements, web sites, etc.
The “XTERRA America Tour” logo (right) does
not need to be used in all marketing materials, but
should be included on your website, and link to
http://www.xterraplanet.com/races/america-tour, where athletes can find
information on how the Tour works, how to score points, etc.
3.10 Your Website:
Using the XTERRA America Tour logo as a button - establish a link to the XTERRA
web site http://www.xterraplanet.com/races/america-tour
Establish a link to the other XPS races in your XTERRA Region. Help each race
in your Region drive the XPS vibe!
To reduce the number of questions you may receive about “how it works”, you may
want to link to the official rules.
http://www.xterraplanet.com/uploadedfiles/XAT_RULES.pdf
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3.11 XTERRA Content:
While our goal is not to “take over” the management or marketing of your event – we
do need to work with you to develop an appropriate XTERRA “presence” and/or
“affiliation” with the XTERRA America Tour that is a WIN/WIN for you, XTERRA, and
the XTERRA Sponsors. Who knows – we might find typos or errors. We request that
when any XTERRA verbiage and/or logos are used that TEAM Unlimited is included in
the content review process. We must approve XPS related usage or content
before it is released to the public or printers.
Please run anything that says “XTERRA” on it past the XPS HQ before you release it
to the public. This includes, but is not limited to, press releases, race applications,
flyers, websites, awards, advertisements, posters, designs, and newspaper and/or
magazine articles.
Likewise – we will work with you to ensure that we best represent your event in the
manner that meets your expectations. When in doubt please contact the XPS HQ
and/or Janet Clark. (See Section 6 for contact information.)
3.12 USAT Sanctioning/Insurance:
Each XPS Race must be sanctioned by USA Triathlon - the national governing body
for triathlon and duathlon in the United States. Any/all USAT information is available
at www.usatriathlon.com.
In addition to requiring that each race be USAT Sanctioned - we request that each
XPS Race request a Class 1 Insurance Certificate in the name of TEAM
Unlimited, LLC. and Event Mercenaries, Inc. There is NO CHARGE for a Class 1
Certificate.
When completing this portion of the application – please use the following
information:
Name:
TEAM Unlimited, LLC
Address:
720 Iwilei Road, Suite 290
Honolulu, HI 96817
Relation to Event: Event Licenser/Sponsor/XPS
Name:
Address:
Relation to Event:
Event Mercenaries, Inc.
18 Seldom Home Drive
Black Mountain, NC 28711
Event Licenser/Sponsor/XPS
Please submit your USAT Certificate of Liability Insurance and the "Class 1” Insurance
Certificates to the XPS HQ no less then two months prior to the date of your
event.
NOTE: USAT will not send any Insurance Certificates to TEAM Unlimited or
the XPS HQ directly.
NOTE: USAT has a late fee policy. Get it done now.
Should you have any USAT Sanctioning inquiries - please contact them at
= 719.955.2802 or [email protected].
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3.13 Wetsuit Rules:
XTERRA follows the Swimming Conduct rules for Wetsuit Use1 established by the
International Triathlon Union (ITU) at all XRC Races (Las Vegas, Richmond, Beaver
Creek, Pelham), the XTERRA USA Championship (Ogden), all XTERRA Global Tour
events, and the XTERRA World Championship. Here are the specifics of the ITU
Wetsuit Use Rules:
o
o
o
o
o
o
Wetsuits are mandatory for Age Group athletes if the water temperature
is BELOW 57 degrees Fahrenheit (14 degrees C)
Wetsuits are permitted for Age Group athletes if the water temperature is
AT or BELOW 72 degrees Fahrenheit (22 degrees C)
Wetsuits are forbidden for Age Group athletes if the water temperature is
ABOVE 72 degrees Fahrenheit (22 degrees C)
Wetsuits are mandatory for Professional athletes if the water
temperature is BELOW 57 degrees Fahrenheit (14 degrees C)
Wetsuits are permitted for Professional athletes if the water temperature
is AT or BELOW 68 degrees Fahrenheit (20 degrees C).
Wetsuits are forbidden for Professional athletes if the water temperature
is ABOVE 68 degrees Fahrenheit (20 degrees C)
XPS Race Directors may, in order to maintain consistency within XTERRA, follow the
ITU Swimming Conduct rules for Wetsuit Use. If they choose to do so a request for
exemption from USA Triathlon Competitive Rules more than 30 days before the event
with any details that support the request to [email protected].
Should the event not follow the XTERRA (ITU) Wetsuit Rules – they must, by virtue of
being a USA Triathlon Sanctioned Race, comply with USAT wetsuit use criteria of 78
degrees – shown below.
Note: If a race is governed by the USAT Article IV Swimming Conduct rules:
Section 4.4 (above) the following statement “When the water temperature is greater
than 78 degrees, but less than 84 degrees Fahrenheit, age group participants may wear a
wetsuit at their own discretion, provided however that participants who wear a wetsuit within
this temperature range shall not be eligible for prizes or awards.” Specifically: the
athlete will not be eligible for XTERRA Points.
1
ITU Rule: D.2 Wetsuit Use
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Note: Physically Challenged Athletes: Wetsuits are allowed but not required at any
water temperature.2
Regardless of Wetsuit Use policy is used – the criteria must be included in any/all
race literature AND posted on the registration web site3.
3.14 Swim Caps:
It is mandatory that athletes wear swim caps during the entire duration of the
swim.
To avoid confusion amongst swimmers it is recommended that the swim caps not be
the same color as your swim course buoys.
3.15 Physically Challenged Division
XTERRRA PC Categories, based on the athlete’s challenge, have been added to the
Physically Challenged Divisions. The related details are found in the Technical Rules –
see RED Book Section 1 and the 2015 XTERRA Competition Rules. All XTERRA Races
must offer a Physically Challenged Division to any/all Physically Challenged Athletes.
3.16 2015 XTERRA Support Program
3.16.1
Program Requirements
As described in Section 2 – TEAM Unlimited and the XTERRA Sponsors will provide
each XPS event with an array of supplies, prizes, and support. In exchange for this
support we ask that you promote the Sponsors and their products by following these
guidelines:
Each 2015 XPS race will include all XPS Sponsor logos in/on all race/marketing
materials – including but not limited to applications, posters, flyers, website, Tshirts, advertisements, etc.
Rule of Thumb: If non-XPS logos are used – the XPS sponsor logos must also be
used. If NO logos, of any kind, are used – the Series Sponsor logos are not required.
Your XTERRA Race logo, however, IS always required. See 3.9.
In addition, each Sponsor logo should be installed on your website as a “button”
link to the appropriate XAT sponsor website. A list of Sponsor websites is listed
below.
2
3
USAT Rule: Competition Rule: PC1.3
USAT Rule: Competition Rule: 4.5
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Sponsor
Paul Mitchell
Gatorade
PowerBar
XTERRA Wetsuits
Champion Systems
XTERRA Boards
Optic Nerve
Website
www.paulmitchell.com
www.Gatorade.com
www.PowerBar.com
www.XTERRAWetsuits.com
http://xterra.champ-sys.com/xterra
www.xterraboards.com
www.opticnerve.com
For those races receiving support from Muscle Milk, you also need to include their
logo and link - www.musclemilk.com
In addition, all races should have a separate button for Wetsuit Rentals directing
traffic to www.xterrawetsuits.com/store/index.php/products/wetsuit-rentals.
To support Paul Mitchell’s “Green Takeover”
campaign we ask that you post the provided graphic
inviting visitors to“Plant a free tree” to your website
and link to http://xterra.co/PMreforest.
You may also choose to add to your race entry
confirmation:
“YOU JUST PLANTED A TREE!”
Paul Mitchell Tea Tree and its partner Reforestaction,
has planted a tree in Peru for you. Join the Green
Takeover and plant another tree free. Visit http://xterra.co/PMreforest and use
the code XTERRAME.
Each XAT Sponsor and other XTERRA licensees will have the ability to place
marketing pieces and/or samples in all athlete registration packets. TEAM
Unlimited, the XPS HQ, the Sponsor, and/or your XTERRA Representative will
supply these items to each race in a timely fashion for inclusion in the athlete
packets. Any/all materials provided will be included in the athlete packets.
Each Sponsor will have the ability to exhibit/promote/or sell products at each XPS
event. In the event that a vendor Expo is set up – we request that any associated
fees be waived. If your venue has restrictions and/or requirements for retail sales
and/or associated fees please contact the XPS HQ.
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3.16.2
Exclusive XPS Sponsors
We require that each XPS Race event accept and grant exclusivity to all 2015 XTERRA
America Tour Sponsors in the product categories listed below.
Sponsor
Optic Nerve
Gatorade
PowerBar
XTERRA Wetsuits
XTERRA Boards
Paul Mitchell
Muscle Milk
Product Category
Sunglasses
Sports/Recovery Drink (Not Water)
Energy Gel/Bar
Wetsuits
SUP (stand up paddleboards)
Hair Care Products
Recovery Protein Beverage
To be specific – “Exclusivity” means that any/all product, signage, propaganda,
personnel, and/or reference to a competitor(s) of any/all 2015 XPS Sponsor(s)
and/or product category(s) is prohibited. This includes, but is not limited to,
the event venue, tents, banners, buoys, press releases, race applications,
flyers, websites, awards, advertisements, posters, designs, and
newspaper and/or magazine articles.
Specifically this means – as some examples:
o No Hammergel® bags can be used for packet stuffing.
o No Clif Shots® are allowed on the course and/or for prizes.
o No Red Bull®.
o No Vitamin Water®.
o Should you have any questions please contact the XPS HQ.
Where applicable, the Sponsors are named the “Official XYZ Sponsor” of your
event.
3.16.3
Priority XAT Sponsorship
At present there are no 2015 XAT Priority Sponsors. If any additional sponsor(s)
were to come on board from this point forward, they would be considered Priority
Sponsors for 2015. If you have another sponsor in that category, you would not be
required to use this Priority Sponsor. If you did not, we would ask that you accept
our sponsor and grant it exclusivity.
RACE DAY
3.17 XTERRA Ambassadors:
Our goal is to have one or two Ambassadors attend your event. In addition to
racing, they will help out with awards if desired and to help out with any XTERRA
questions that new athletes may have.
3.18 Course Tape:
Each XPS race will receive one (1) roll of “XTERRA” course marking tape. The tape
to be used in high traffic areas and on the course(s.)
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3.19 Registration Packets:
Each 2015 XAT Sponsor and other XTERRA licensees will have the ability to place
marketing pieces and/or samples in all athlete registration packets. See 3.16.1.
Athlete Bags are required for all XPS event. The sponsors are paying to get the
information provided out to the athletes, and it does not work when items are just
placed on a table for athletes to pick up if they want.
We have also provided an option for you to use Virtual Race Bags. In the event
that virtual bags are used, XAT Sponsor and other XTERRA licensees will have the
ability to place an offer in the bag.
If requested – please include flyers/applications from other XPS races –
particularly events in your XTERRA Region.
POST RACE:
3.20 Point Series Race Results and Databases:
As soon as the race results are complete and verified, please email your results and
all databases to the XPS HQ within 48 hours of your event. This should be done by
Sunday night or Monday at the latest.
Note: We require ALL databases (including short course, all relays, duathlon, etc) –
not just your XPS race.
We require that your Point Series race results data contain the following data in
Microsoft Excel:
Bib/Race Number
LAST Name
FIRST Name
Sex
(M or F)
Date Of Birth
(MM/DD/YYYY)
Age
Address
City
State
(Two Letter Abbreviation)
Zip
Finishing Time
(H:MM:SS)
Email
(Please remove all hyperlinks)
Phone
(8885551212) or (888-555-1212)
Physically Challenged (Which XTERRA Category – See Section 1, part 1.3))
Please also send an excel sheet with athlete data for any other races over
the weekend – short course, duathlon, etc. (Not road events). THIS IS NOT
OPTIONAL.
NOTE: All results must be in a consistent format throughout the Points
Series. Post event we will manipulate your results into XTERRA Age Groups.
This is done by factoring in the athlete’s USAT/XTERRA Age (Age on
December 31, 2015) and absorbing any “Special Division” categories –
Overall, Military, Clydesdale, etc. Elite (Pro) athletes will be removed from
the points data = this is an amateur series.
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NOTE: The XAT scoring system requires that athletes participate in at least
one race in their XTERRA Region. “Participation” as defined by the 2015 XAT
Rules, does not mean that the athlete must finish the race. They need only
start it. Therefore it is EXTREMELY important that you capture the Did Not
Finish (DNF) data. Please do not include any Did Not Start (DNS) data.
NOTE: Athletes that race in divisions such as Clydesdale, Athena, or Military,
will be scored with their respective Age Group and Gender. Subsequently it
is extremely important that all required data be gathered for ALL ATHLETES
– both Special Division and Age Group. A common error is not collecting the
Date of Birth for Special Division athletes. PLEASE don’t make this mistake.
Get ALL DATA for ALL ATHLETES!!
Please note that we do however have a Physically Challenged Division.
These athletes will be scored separately, so please let us know who they are
and what XTERRA Physically Challenged Category they are in. Should there
be any questions please contact the XPS HQ: 828.669.6753.
3.21 XTERRA FEE:
The goals of the XTERRA America Tour are pretty simple:
• Increase the quality and quantity of off-road triathlons nationwide.
• Support XPS Race Directors and their XPS races.
• Provide exposure for the XAT Sponsors.
• Provide a means for athletes to showcase their abilities.
• Have a ton-o-fun!
Each year, we have met and exceeded these goals.
XPS races help to support the management and marketing of the Series as a whole
via an XTERRA Fee. Here are the specifics:
The Series Fee is Seven dollars ($7) per individual athlete or relay that participates in
an XTERRA Points Series race. The minimum Series Fee paid to TEAM Unlimited, Inc.
is $700.
o Example A: 85 individual athletes = $700
o Example B: 120 individual athletes = $840
o Example C: 100 individual athletes and 2 relays = $714
•
This fee applies to all XTERRA individual athletes and relays, even ones you may
have “comped” in.
•
Short course and duathlete XTERRA athletes are not currently included in the
XTERRA Fee tabulation, but everyone who participates in any of your event
offerings on XTERRA race weekend is considered family.
•
Fifty percent (50%) of the XTERRA Fee is due with the return of a signed RED
Agreement to TEAM Unlimited, Inc. The balance ($350 plus $7 athlete over 100)
is due and payable seven (7) business days after your event. You will receive a
bill/letter from the XPS HQ with your remainder due.
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3.22 2016 XTERRA America Tour Schedule
We want to get the 2016 XTERRA America Tour Schedule - complete with ALL
2016 XAT Race Dates - into the hands of the athletes and media as soon as possible.
Please review the following Publication Schedule to ensure that your Race Date is
included in all 2016 XAT marketing materials.
Race Dates will not be added to the 2016 XTERRA Schedule until each Race Director
contacts the XPS HQ with confirmation of race date, venue permits, land use permits
and any other items that may require approval.
Here are the key dates and the location/publication where all confirmed 2016 XAT
Race Dates will be published:
Rolling publication of your 2016 race – As we receive confirmed paperwork and
have approved your website with updated logos and information, we will add your
race to the website schedule.
December 16, 2015 – Final 2015 XAT Schedule released.
January 31, 2016 – Emergency Adjustments – name/date changes,
cancellations, and/or additions to calendar (if deemed “critical”) may be made
until this date. All bets are off with regard to publication schedules and/or the
ability to get the new information out to the athletes by any means other than the
Planet. Please avoid this situation.
The 2016 XAT Schedule will be closed on January 31, 2016.
Please keep the following guidelines in mind when confirming you your race date:
The 2016 season will be a 12 month season. This means races may begin
anytime after September 1, 2015 and go through August 31, 2016. The 2017
race season begins on September 1, 2016.
XPS events may not happen on the same date as XTERRA Regionals in your
region, XTERRA Nationals or XTERRA Worlds.
In the past we have not allowed two events in the same region to happen on the
same weekend without the consent of both RED’s. To continue the growth of the
Series, we have come to learn that this needs to be adjusted as it does not always
make sense. If two events are more than an eight (8) hour drive apart according
to a Mapquest/Expedia we will allow them to happen on the same weekend. We
do not feel that this will be a detriment to either event. We are reasonable
people, and are open to discussion about this.
XPS Races that have been with the Series for one or more years have “dibs” on
their historic date/weekend. It is important to maintain as much schedule
consistency as possible. All XPS Races must confirm their 2016 “dibs” on their
date/weekend prior to November 11, 2015. After this date, the weekend will be
released.
Please send us your 2016 dates soonest!
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3.23 Hosting More Than One XPS Race
A RED may host more than one XPS events in a given season based on the following
criteria:
The first event meets and passes all XPS standards and guidelines outlined in the RED
Book.
Is not at the same venue as the first event.
It “fits” into the schedule. This may refer to location/date/etc.
If all events do not meet all the guidelines in the RED Book, one or more
event(s) will not be able to return the following year.
Please discuss any/all plans with the XPS HQ prior to ANY press going out anywhere
about it. We need to approve a second race first.
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Section 4. HOW CAN WE HELP YOU?
We have all grown and learned quite a bit over the last fourteen years of the XAT, by helping
our REDs produce high quality races. Here are a few ways that we save you money and
enhance your race production:
4.1
Swim Caps
Bettertimes Swim Caps
Here are the details:
• All caps are high quality 30 gram latex
• They are available in nine (9) colors. >>>>>
• There are three XTERRA XPS price plans:
Blank: No Logo Caps: $1.00/per cap
XTERRA Logo’ed Caps, on both sides, just like
the Kahuna orders: $1.45/per cap.
Customized XTERRA Logo Caps – Your race
name/logo or sponsor logo on the other side of the
XTERRA Logo Cap from above: $1.65/per cap
plus a $25 customization set up fee. Set up fee is
waived if only one color.
• Minimum of 100 required for each style
• Identify yourself as an XPS RED when you place the
order – yes they know who you are.
• Place your order at least 3 weeks prior to your event, or you will incur a RUSH fee.
• Shipping is not included in above prices.
• Credit card or check in advance for payment.
• FOB Santa Fe Springs, CA or use your FedEx or UPS account.
• XPS Pricing is only good for caps ordered specifically for your XPS Race.
• Call today!!
Bettertimes, Inc.
Mr. Kurt Krumpholz
13060 E. Firestone Blvd.
Santa Fe Springs, CA 90670
www.bettertimes.org
[email protected]
Phone: 562.926.2500
Fax: 800.820.2278
4.2
Rainbow Racing Bib Numbers
XTERRA RED’s get a special deal on ordering bib numbers from Rainbow Racing.
See sheet at end of chapter.
4.3
Bibnumbers.com
XTERRA RED’s get 30% off bib numbers from Bibnumbers.com. See sheet at
end of chapter.
© 2015 TEAM Unlimited, Inc
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4.4
Greenlayer – XTERRA Event T-shirts
Our event shirt supplier and producer of XTERRA lifestyle apparel, Greenlayer,
offers a very special deal to XTERRA REDs. $2.99 each for high quality event
shirts. See sheet at end of chapter.
4.5
Champion System – Custom XTERRA Tri/Cycling Apparel
XTERRA has partnered with Champion System to create a co-branded retail apparel line
in cycling, triathlon and running. Champion System produces high quality fully custom
technical apparel. They are capable of producing one piece or several thousand individually
customized garments. A few of the opportunities you can have working with Champion
System are:
Registration Products: Champion System has created a unique way to offer
event branded XTERRA apparel at registration for your event through a no-risk,
non-inventory based program. Champion System will produce jerseys on demand
as they are ordered by participants at registration. Create your own design
unique to your event or choose from the pre-approved 2014 XTERRA designs!
Set your own price and create an additional stream of revenue. Orders ship
direct to each participant so you don’t have to worry about inventory or shipping!
In 2013 when Champion System offered participants event branded product at
registration, 12-15% of participants purchased product!
**MAKE OVER $30 PER JERSEY WITH NO RISK**
Retail: Choose from the extensive line of 2015 XTERRA designs to sell at your
event or create your own unique line of retail apparel specific to your event!
Check out the 2014 XTERRA designs at:
http://xterra.champ-sys.com/xterra
Pricing available from Katy Chaffin – contact below.
VIP program: Do you have long time supporters of
your event? Public figures? Professional athletes?
Celebrities? Champion System has a wide range of
product that make for perfect gifts for the VIP’s at your
event!
Contact: Katy Chaffin, Custom Apparel Specialist
[email protected]
424-272-0858
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4.6
XTERRA Boards
XTERRA Boards offers a very special deal for XTERRA REDS
ONLY!!!! Stand up paddleboards are perfect solutions for
water safety…and are just plain fun!!!
Use the code: XTERRARD and you’ll get this great SUP board
for 60% off - $450. Enter the code just before your credit
card information, and the price will change to $450.
http://www.xterraboards.com/products/inflatable-stand-uppaddleboard-package
Note: Please don’t share this code! The offer is specific to XTERRA REDs and will be
tracked. The deal doesn’t last forever…contact Jennifer or Andrew for updated
information.
4.7
Lifeproof
Use the code XTERRARD40 for a 40% discount on the world’s best phone/tablet
case.
You won’t be sorry when you drop your phone in the water or on the trails.
4.8
Virtual Race Bags
Tired of athletes throwing away the contents of your race bag? Want to give
sponsors a range of ways to make offers to your participants and track response?
Virtual Race Bags may be your solution. XTERRA offers special rates for XTERRA
REDs. Contact Janet Clark janet@xterraplanet for more information.
4.9
Race Number Tattoos
If you’re interested in providing temporary race number tattoos for your race,
contact Sean Jackson at TriTats - 913 219 5949 or [email protected]. Ask for
XTERRA race director pricing.
4.10 Events.com – Online Registration
XTERRA’s new tabulator has been built by Events.com and is now the home of
XTERRA HQ event registration. If you are looking for a vibrant, responsive home for
your event registration, contact aab@xterraplanet for details or an introduction.
4.11 XTERRA Photos & Footage
TEAM Unlimited can provide pictures/images of athletes via email free of charge.
Short VHS/DVD videos and “B Roll” footage for use in XPS race marketing efforts is
also available. The photographer/source must receive credit for use, as specified by
TEAM Unlimited. Please contact the XPS HQ for details.
V. 002 3.26.15
3
XTERRA PRO ATHLETES
Men’s Champ
Josiah Middaugh
Women’s Champ
Lesley Paterson
4.12 XTERRA Pro Athletes
How cool would it be if an XTERRA Pro Athlete like Conrad Stoltz came out to
race your ORT? Perhaps multi-time US pro Series Champions Josiah Middaugh
or Lesley Paterson would be available to host a clinic for you? We can’t commit
any of these guys/gals – but we have asked the XTERRA Pros if they would like
to incorporate an XPS race or two into their training schedules. As they get back
to us – we’ll let you know.
Alternately if you would like to invite a specific XTERRA Pro to your race please
let the XPS HQ know – we can make the introductions and you can work out the
details/arrangement with them directly. (No – this is not a dating service.)
Note: Use of the name “XTERRA University” for clinics is not permitted. This
activity is sponsored by Paul Mitchell at all XRC venues.
4.13 Anything Else?
Is there anything else that we can help you out with for your event? We know many
people in various industries and may be able to help you find/make something you
need. We may not have special deals for you – but may have someone we trust
who can make you medals, print your shirts, etc – and sometimes having that trust
may be better than a deal! All you have to do is ask and we will see if we can hook
you up with someone that can help you - you never know until you ask!
V. 002 3.26.15
4
V. 002 3.26.15
5
XTERRA RACE NUMBERS
XTERRA
421
Your Event Name
ACING
XTERRA event directors should contact Rainbow Racing System directly to receive their discount*.
Any sales representative may take the order. Orders may be phoned in to 1-800-962-1011.
Discount not available with online orders.
*Please identify yourself as an XTERRA event director at the beginning of the sales call to receive your discount.
PRICING—QUICK PRINT AND FULL OPTION CUSTOM PRINT NUMBERS
• 15% off listed catalog pricing on all Quick Print and Full Option numbers.
• Please see catalog pages 4-7 or go online to www.rainbowracing.comfor number types and pricing.
Quick Print Mountain Bike numbers have a minimum order requirement of 100 and are sold in even lots of 100. 9 standard colors
are available for copy/logo with black numerals only. 10 business days of production time is required. Some additional restrictions
may apply.
Full Option Mountain Bike numbers have a minimum order requirement of 500. 9 standard colors are available for copy/logo with
black numerals only.
PRINTING OPTIONS - CUSTOM PRINT NUMBERS
• 15% off all set up charges and running charges.
• Please see catalog pages 8-11 or go online to www.rainbowracing.comfor available options and pricing.
• Some options are only available for Full Option Print numbers.
TURN AROUND TIME
Custom numbers are generally received within 3-4 weeks of ordering. Orders requiring less than the standard production time will
incur a rush production charge. Please contact Rainbow Racing to determine if rush production is possible and what charges may
apply.
GENERIC NUMBERS & SUPPLIES
• All generic numbers and supplies are always in stock and available for immediate shipment.
• 15% off all generic numbers and supplies.
• Please see catalog pages 13-28 or go online to www.rainbowracing.com/Generic.htm to see our selection of generic numbers and
supplies.
PAYMENT
Payment is required prior to shipping. Visa, Mastercard, Discover and American Express cards accepted, as well as company
checks.
To order contact at Rainbow Racing:
Rainbow Racing
814 W. Rosewood Avenue
Spokane, WA 99208
[email protected]
800-962-1011 or 509-326-5470
V. 002 3.26.15
6
V. 002 3.26.15
7
Section 5: The Other Parts of the 2015 XTERRA Season:
5.1
XTERRA Regional Championship Series
The 2015 Regional Championship Series consists of 4 events which lead up to the
XTERRA USA Championship at Snowbasin Resort just outside of Ogden, UT on
September 19th:
XTERRA Regional Championship Series
XTERRA West Championship – April 25 – Lake Las Vegas, NV
USAT Offroad Triathlon National Championships/
XTERRA Southeast Championship – May 16 – Pelham, AL
XTERRA East Championship – June 14 – Richmond, VA
XTERRA Mountain Championship – July 18 – Beaver Creek, CO
5.2
XTERRA USA Championship:
September 19, 2015 – Ogden, UT
Ogden, Utah is the home of the XTERRA USA Championship!! All USA XTERRA
racing leads to this race – as Regional Champions and top point scorers from each
of the eight XTERRA Regions tackle this legendary course. At the end of the day –
the 2015 XTERRA USA Champions are crowned!
We have changed the rules in 2015. Athletes must still qualify to race – but they
qualify by finishing in the top 15 in their division at a Point Series race in their
region. Invitations will be issued after each Point Series Race. See Section 1, the
XAT Rules for details.
For those athletes that don’t qualify, and friends and family that are making the
trip to Utah and want to compete that weekend – XTERRA Utah – full distance
and Sprint distance is available and open to all.
5.3
XTERRA USA Pro Championship Series
The XTERRA USA Championship Series for pros consists of five events:
XTERRA West Championship – April 25 – Lake Las Vegas, NV
USAT Offroad Triathlon National Championships/
XTERRA Southeast Championship – May 16 – Pelham, AL
XTERRA East Championship – June 14 – Richmond, VA
XTERRA Mountain Championship – July 18 – Beaver Creek, CO
XTERRA USA Championship – September 19 – Ogden, UT
Pros are awarded points for their finish at each of these five events in the pro
series based on overall finish. Pros may “drop” one of the four XRC points. For
total points they count their best three XRC races, plus points earned at the finals
in Ogden.
Pros compete for a purse totaling $140,000. $15,000 in prize monies is paid at
each of the four Regional Championships, $20,000 at Ogden, and a Series purse
of $60,000 to the highest point’s scorers in the Series.
Place
1st
2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 15th
Points 100 90 82 75 69 63 58 53 49 45
41
37
34
31
28
© TEAM Unlimited
Version 001 1.20.15
1
5.4
XTERRA World Championships
November 1, 2015, Kapalua , Maui
How do Age Group athletes get to the World Championships?
From the USA: Age group athletes can qualify for the World Championship four
different ways:
1. Finish in one of 50 qualifying spots (see below) at four (4) XTERRA
Championship Series races or the XTERRA USA Championships.
Division
Men
Women
Total
15-19
1
1
2
20-24
2
2
4
25-29
2
2
4
30-34
3
2
5
35-39
3
2
5
40-44
3
2
5
45-49
3
2
5
50-54
3
2
5
55-59
2
2
4
60-64
2
2
4
65-69
2
2
4
70-74/70+
1
1
2
75+
1
0
1
Total
28
22
50
Challenged Athletes make direct application to [email protected]
2. Qualify at the XTERRA Freedom Fest or XTERRA Adventure Fest Maui in 2015
– designed as a qualifier for Hawaii residents, non-Hawaii residents may also
earn slots at these races. XTERRA Freedom Fest/Adventure Fest Slots:
© TEAM Unlimited
Version 001 1.20.15
AGE
GROUPS
MALE
Invitations
FEMALE
Invitations
TOTAL
Invitations
15-19
20-24
25-29
30-34
35-39
40-44
45-49
50-54
55-59
60 – 64
65-69
70+
Challenged
Total
1
1
1
1
1
1
1
1
1
1
1
1
1
13
1
1
1
1
1
1
1
1
1
1
1
N/A
1
12
2
2
2
2
2
2
2
2
2
2
2
1
2
25
2
3. Be selected via our at-large pool by entering online or by mail – typically in
December of the year prior. XTERRA keeps a standby list to fill last minute
availability. Contact [email protected] to get on the list.
4. Qualify at one of the other 2015 XTERRA World Tour races:
Feb 8
Feb 22
Mar 7
Mar 28
Mar 29
Mar 29
Apr 11
Apr 11
Apr 18
Apr 25
Apr 26
May 2
May 10
May 17
June 7
June 20
June 27
June 27
July 5
July 5
July 11
July 25
July 26
Aug 8
Aug 8
Aug 15
Aug 16
Aug 23
Aug 29
Aug 29
Aug 30
Sep 7
Sep 13
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
XTERRA
Philippines Championship, Albay, Luzon+
South Africa Championship, Grabouw, Western Cape
Motatapu, South Island, New Zealand
Saipan Championship, Micro Beach, CNMI+
Costa Rica, Playa Reserva Conchal
Malta, Majjistral Nature Reserve* (B)
Guam Championship, Piti+
New Zealand Championship, Rotorua
Asia-Pacific Championship, Jervis Bay, NSW, Australia+
Australia Championship
Tahiti, Papeete
Reunion, Reunion Island
Malaysia/XTERRA Asian Tour Championship, Langkawi+
Brazil, Ilhabela, SP
Portugal, Golega* (B)
Spain, Extremadura* (A)
Greece, Lake Plastira* (B)
Switzerland Championship, Vallee de Joux* (A)
Mine over Matter, Ontario, Milton, Canada!
Victoria, B.C., Canada!
France Championship, Xonrupt, Gerardmer* (A)
Sweden, Hellasgaarden, Stockholm* (B)
Parry Sound, Ontario, Canada!
Abruzzo, Lago di Scanno, Italy* (A)
Mexico, Tapalpa
Czech Championship, Prachatice* (A)
Germany Championship, Zittau* (A)
Canmore, Alberta, Canada!
Quebec – Quebec City, Quebec, Canada!
Japan, Hokkaido+ (start 2016 Asian Tour)
Denmark, Tilsvilde* (B)
European Championship, Vachery Estate, Surrey* (A)
Sleeping Giant, Thunder Bay, Ontario, Canada!
Woolastook, New Brunswick, Canada!
* XTERRA European Tour – (A) races have 50 slots/(B) races have 25 slots
+ XTERRA Asian Tour – all races have 50 slots
! XTERRA Canada Series – 15 slots per race, except Ontario (14 slots in point
series of Mine over Matter and Parry Sound, 6 slots at Thunder Bay).
© TEAM Unlimited
Version 001 1.20.15
3
Section 6: The XTERRA Ohana.
6.1 Who is TEAM Unlimited?
TEAM Unlimited, LLC
TEAM Unlimited, founded in 1988, is a Hawaii-based marketing firm specializing in
lifestyle sports. Lifestyle sports are human powered – no sticks or balls - and can be
pursued throughout life. Since its inception, TEAM Unlimited has produced over 630
events and award-winning television shows.
TEAM Unlimited launched XTERRA in 1996, and developed and owns XTERRA
trademarks worldwide. The brand is synonymous with the best in active lifestyles –
and encompasses the world’s leading offroad triathlon and trail run series now
practiced in 32 countries, quality branded products, award-winning television
productions, XTERRA Foundation (501c3),…and much more.
The Vitals:
TEAM Unlimited, LLC.
720 Iwilei Road, Suite 290
Honolulu, HI 96817
Main Line:
Toll Free:
Fax:
808-521-4322
877-751-8880
808-538-0314
XTERRA Contacts:
Tom Kiely
Chief Executive Officer
[email protected]
808-792-2601
Janet Clark
President
[email protected]
808-792-2612
Dave Nicholas
XTERRA Sr. VP
Managing Director XTERRA World Tour
[email protected]
808-792-2606
Aab Arnold
XTERRA Webmaster
e-communications Manager
[email protected]
808-792-2613
Lois Tasaki
Director of Administration
[email protected]
808-792-2602
Trey Garman
XTERRA Vice President
Communications
[email protected]
808-792-2603
Annie Cadirao
Accounting Assistant
[email protected]
808-792-2608
2015 RED Book
Version 002 3.20.15
Emily McIlvaine
XTERRA U.S. Trail Run Series Manager
[email protected]
877-XTERRA-1
SECTION 6
1
Roy Sugiyama
XTERRA Controller
[email protected]
808-792-2607
6.2
Raena Cassidy
XTERRA Triathlete Communications
[email protected]
877.751.8880
XTERRA Point Series Managers
Andrew Marsh
c/o Event Mercenaries
Points Series Hotline: 828.669.9753
Cell: 828.552.1301
[email protected]
Fax: 707.248.0859
2015 RED Book
Version 002 3.20.15
SECTION 6
Jennifer Marsh
c/o Event Mercenaries
Points Series Hotline: 828.669.6753
Cell: 828.552.1302
[email protected]
Fax: 805.669.3934
2

2015 XTERRA America Tour Rules THE BASICS The Technical

Transcription

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