QUICK PAY

QUICK PAY
for Windows
QUICK PAY - Windows Payroll, Human Resource
software HR2000 Quick Pay offers truly userfriendly MALAYSIAN Payroll & Human Resource
management for the dynamic business environment
for the New Millennium.
We became the most trusted name in Payroll/HR
management system by delivering value through
our time-tested and people-proven product and
service within some of the most recognized
organizations.
HR 2000 SDN BHD
9A Jalan USJ 10/1C
Subang Jaya 47620
Selangor Darul Ehsan
Malaysia
Phone: 03-5632-9094 (6 lines)
Fax: 03-5631-9736
Email: [email protected]
Website: http://www.hr2000.com.my
Quick Pay databases are stored in independent
directories, example DEMO2000. Each
database stores the entire year’s data for a
particular company.
You may create unlimited databases for
multiple companies.
For each company’s database, give it a unique
and meaningful file name for easy
identification
SELECT PERIOD - Select a payroll period for processing
EMPLOYEE MASTER - Update employee personal particulars
PROCESS PERIOD - Transfer basic pay & fix allowances/deductions to SALARY ENTRY
SALARY ENTRY - Enter salary items for employees
BONUS RUN - If required, perform automatic bonus payment for employees
GOVERNMENT REPORTS - Printing of all statutory government forms & reports
STANDARD REPORTS - Printing of payslips, monthly reports, yearly reports and statistics
LABEL - Create and print labels
FREE FORMAT REPORTS - Create and print user-define format reports
AUTOBANK - Generate diskette files for Bank Credit via Diskette facility
SYSTEM SETUP - Setup company particulars and formula tables
SYSTEM SECURITY - Setup password and user access rights
TABLE OF CODES - Create user-define codes for allowances, departments,.. etc
GLOBAL CHANGE - Global changing of information stored in the database
QUERY SETUP - Query conditions to filter range of employees for reporting use
DATABASE IMPORT - Import payroll data from external source
DATABASE DOCTOR - Fix database problems
DATABASE BACKUP - Make backup copies of databases into floppy diskettes
DATABASE RESTORE - Restore previous database backup from floppy diskettes
LOGIN – Change to another payroll database for processing
PASSWORD – Change current user password
EXIT – Quit application
QuickPay stores employee information into
Yearly Databases (eg. PAY2000, PAY2001,
PAY2002, etc).
Each database stores 12 months (ie. January
until December of the year) of payroll detail,
while each month stores 3 payment periods
i.e. Mid-Month, End-Month and AdditionalPeriod.
This is the maintenance module for employee personal details. This module allows you to preset
individual employees’ personal particulars, salary payment method, fix allowances and fix
deductions, and loan tracking,
PROCESS PERIOD will perform the
following tasks :
(1) Transfer Employees' Basic Salary of
the current period from EMPLOYEE
MASTER into SALARY ENTRY.
(Salary will be prorated using calendar
days for newly hired and resigned
staffs)
(2) Transfer Employee's Fix
Allowances & Fix Deductions from
EMPLOYEE MASTER into SALARY
ENTRY
SALARY ENTRY Module is the where ALL the paid salary items are stored.
Once the payroll items are entered and saved into SALARY ENTRY, you may proceed to print payslips,
government reports and other management reports. All payroll figures from reports are extracted from this module.
WYSIWYG concept !
All changes in SALARY ENTRY are reflected instantly in all reports.
EPF Borang-A - Monthly Employee Provident Fund report.
Included submission by diskette
SOCSO Borang-8 - Monthly Employee PERKESO contributions report.
Included submission by diskette
Income Tax CP39 - Monthly PCB tax deduction report.
Included submission by diskette
Income Tax CP159 & Slip PCB (II) - Yearly PCB Summary for company and individual employees.
Income Tax CP22 - Newly joined employee tax report
Income Tax CP22A -Newly resigned employee tax report
Income Tax CP21 - Newly resigned employee tax report (for foreigners)
EA Form - CP8A - Yearly employee tax return
IncludedPre-Printed EA-Form Version
EC Form - CP8C - Yearly employee tax return (for government servants)
Form E - CP8D - Summary of company tax return.
SOCSO Form-2 - Newly joined SOCSO contributing employees
SOCSO Form-3 - Newly resigned SOCSO contributing employees
In Lieu of CP39 - Income Tax Registration form.
LUTH Form - Lembaga Urusan Tabung Haji
Included submission by diskette
ASN Form - Amanah Saham Nasional report
Included submission by diskette
Zakat Diskette Format - Zakat contribution report
Included submission by diskette
MONTH-TO-DATE REPORTS
Payslip
Select your choice of payslip formats from a list of ready-made payslip designs.
Quick Pay even allows user-customized format. Other payslip features includes options to print monthly annual leave taken & balances, attach ad-hoc
messages into your monthly payslip, combine payment items from multiple pay periods, and many more...
E-Mail Payslip
Quick Pay provides users the facility to send payslip via E-mail. Payslips are sent in HTML formatted e-mail and with options to include Employee
Master detail. E-Mail payslip also allows file attachments e.g PDF documents, Ms Words, Ms Excel, etc.
Bank Credit Detail & Summary
Monthly salary crediting submission to banks.
For bank credit submission using diskette, please refer BANK DISKETTE module.
Cash Payment
Cash denomination listing for employees paid by cash.
Cheque Payment
Cheque listing for employees paid by cheques.
Salary WithHeld Payment
WithHeld listing for employees flag as "Payment Via = WithHeld" in Employee Master
Overtime Detail
Report on overtime hours and total amount
Shift Detail
Report on shift hours and total amount
Payroll Detail & Summary
Report on all salary items for the month. Available in individual employee detail listing and summary by groups.
EPF and SOCSO Detail
Employee EPF and SOCSO contribution listing
Company Variance
Report on variance amount between current and previous month's payroll
Company Statistic
Report on current month's payroll items vertically
Adhoc Item Listing
Listing of employees with a specific allowances/deductions item (user define)
Levy Listing
Listing on employees with Levy amount
Allowances & Deductions Summary
Summary of allowances and deductions for a specific sorting group (e.g. Department, Section, Job Grade)
YEAR-TO-DATE REPORTS
Payroll Detail & Summary
Report on all salary items for the year. Available in individual employee detail listing and summary by groups.
EPF by Employee & Employer
EPF contribution for the year by employee and employer total
SOCSO by Employee & Employer
SOCSO contribution for the year by employee and employer total
PCB (Income Tax) by Employee & Employer
PCB income tax contribution for the year by employee and employer total
LEVY by Employer
Levy contribution for the year by employer total
Employee & Company Statistic
Individual salary items listing break-down by months by employee detail and company total.
ADHOC Listing
A multi-purpose Year-to-Date report to list Entitlement (extracted from EMPLOYEE MASTER's Loan table) with monthly break-down of claims. Useful
to generate Medical Claim, Dental Claim and Loan reports.
LEAVE REPORTS
YTD Leave Detail
Report on a specific leave entitlement, taken and balance for the year by detail.
YTD Leave Summary
Report on a specific leave entitlement, taken and balance for the year by Summary.
Employee Leave Detail
A yearly leave report by employee. Included summary entitlement, taken and balance - and a detailed listing of leave transactions.
STATISTIC REPORTS
Salary Analysis
Analyse salary range on employee head-count sorted by groups.
TurnOver Analysis
Analyse turnover (recruitment and resign) by months on employee head-count sorted by groups.
Work Force Analysis
A standard government requested statistics on head-count by individual races and gender.
Employee Age Analysis
Analyse age range on employee head-count sorted by groups.
Service Years Analysis
Analyse service years on employee head-count sorted by groups.
MISCELLANEOUS REPORTS
Employee Master
Print out of employee personal detail from EMPLOYEE MASTER
Newly Joined Listing
Listing of employees newly recruited
Newly Resigned Listing
Listing of employees newly resigned
Newly Confirmed Listing
Listing of employees newly confirmed
Newly Increment Listing
Listing of employees newly increment salary
Newly Retired Listing
Listing of employees newly retired
Salary Revision
Listing of employees old and new salary
Service Year Listing
Listing of employees on service years rendered
Employee Age Listing
Listing of employees on age
BirthDay Listing
Listing of employees born on current month
Immigration Expiry
Listing of foreign employees with expired immigration documents
This module allows you to create and
print labels. Label printing are normally
fit to print onto standard label stickers. It
is common to stick labels on manual
punch cards and mailing addresses.
Free Format Report module
allows you to create and print
your own desired report
format. All reports are in
tabular format. Each report
allows up to a maximum of 50
columns. In each column, you
are allowed to choose
particulars from EMPLOYEE
MASTER or payroll figures
from SALARY ENTRY.
During FREE FORMAT
report printing, you may also
save output result into CSV
files which is compatible with
Ms Excel and Ms Words
application.
AUTO-BANK credits employees'
nett pay via Auto-Bank Credit
facility.
It generates a text file output
according to the file format
specified by the respective banks.
Also included a simple chart reporting system. For power charting needs, we
recommend to send Quick Pay data to Ms Excel application.
QUERY SETUP allows user
to filter employees from a
particular processing and/or
reporting.
By applying the Query
during processing or
reporting, only employees
that appears in INCLUDE IN
QUERY Section will be
processed.
Quick Pay provides additional
data entry modules to reduce
your monthly batch manual
entry work-load.
Batch Entry Employee Master
provides an entry screen to ease
employee personal particular
updating process.
Batch Entry Salary Entry
module effectively reduces data
entry work-load by introducing
a batch entry screen for
Overtime, NPL, shift hours, and
allowances or deductions
entries.
Quick Staff
Main Menu
QUICK STAFF, an effective tool
to manage your Employee
Historical Information & Human
Resource needs EASILY and
EFFICIENTLY! It provides
Quick-&-Easy storage & reporting
system on employees' historical
information. It allows an unlimited
record storage of 17 Easy-to-Use
Human Resource modules that
fully integrates and compliments
QUICK PAY. Analysis tools
include Detail & Summary reports
- PLUS - Graphical Charts for cost
distribution analysis.
Human Resource Modules
ACCIDENTS - Monitor accidents by frequency, cause, location and cost
ACHIEVEMENT - Keeps employees’ awards & honours received
APPRAISAL - Provide a useful analysis on individual strength & weaknesses
COMPANY BENEFITS - Records company benefits by quantity and value
CAREER DEVELOPMENT - Records changes of career & salary progression within the company
DISCIPLINE - Monitor employees' behaviour & character
EDUCATION - Store Education Records
EVENTS - Planner / Schedule for individual employees
FAMILY DETAIL - Records employees' family details
INSURANCE - Records insurance claims
LEAVE - Records leave days taken
NON-PAID LEAVE - Records leave days taken
SKILL - Records skills acquired by employees
TRAINING - Records courses attended by duration, score, and cost
WORKING HISTORY - Records employees' historical job experiences
PICTURES - Records computer scanned pictures and/or certificates
OTHERS (User Define) - Allows other user defined record tracking
Leave Entry function allows
you to Create & Modify
leave records. Each Leave
entitlement & balances are
calculated and displayed
immediately.
To access into any Quick
Pay database, user must
login with the correct
User-ID and Password.
You may assign each user
ID with different access
rights to MAIN MENU
modules, employee groups
and also selected
functions.
AUDIT TRAIL allows monitoring of payroll users activities. To enabled or disable Audit
Trail recording, go to SYSTEM SECURITY - SUPERVISOR module. Audit Trail will
occupy some hard-disk space and it is recommended to Print and then Delete the listing
frequently.
The following are some activities audited :
(1) user login & logout access time
(2) change current basic, mid-month basic, old basic in EMPLOYEE MASTER
(3) deleting of records
(4) accessing modules in the payroll system
(5) unauthorized entries
Printing Power
While viewing ANY report, user may perform report view zooming, page scrolling, and selecting page
printing. Option to save report to CSV file is also available. CSV file is compatible with Ms Word and
Ms Excel applications.
Option to save report to CSV file.
Database Merging
combines employees from
multiple company
databases into ONE single
database.
Upon completion, you can
access the merged
database like any other
Quick Pay database.
Use merging to create a
consolidated database of
all your companies, or
combine 2 or more
databases of different year
for financial reporting use.
DATABASE EXCHANGE allows
copying of Employee records into
another QuickPay database. Use
this function to copy employee
records between databases example, relocating employees to
another company.
DATABASE DOCTOR will
attempt to fix damaged data links
and perform necessary database reindexing.
If recovery failed, you are
recommended to restore your
database from the last backup file.
Database problems are commonly
caused by incomplete record saving
due to power failure.
Backup files are stored in
compressed ZIP format. ZIP files
can easily store 200-300 employee
records into one single 1.44 MB
floppy disk storage media.
However, if you database size is
huge, then you might need a few
floppy diskettes to store your backup
copy. Quick Pay will backup the
entire year’s information into your
floppy diskettes.
This module is for you to send EMail to HR2000 for support purpose.
You may attach payroll database,
payslip template, etc.
Visit www.hr2000.com.my
to download our latest
software, user manual
update and product
brochures.
FREQUENTLY ASKED QUESTIONS
Q. Does the software come with training?
A. YES. Every purchase entitles you to ONE full session training with 12 months software update & support, and
unlimited re-training sessions at HR2000 (we conduct free group training every Friday).
Q. Is it okay for one user using PC with Windows XP and other user using Windows 98 ?
A. No problem. QPAY network version uses file server technology, and supported by Win 98,ME,2000,2003,ME,XP
multiple concurrent access.
Q. Would it be any problem for data merging with data collected from different OS ?
A. No problem. Database is independent from O/S being operated on.
Q. Can I change employee number in the system ?
A. Yes. Use GLOBAL CHANGE module.
Q. Can I change default reports in all standard reports ?
A. NO. All standard reports are hard-coded and fixed. If you need to create your own report format, please use FREE
FORMAT module.
Q. Can I send standard reports to Ms Excel ?
A. YES. Every time you print a report, enable option “Create Export Filename (CSV)”. Once the report is completed, you
should find the CSV created in your hard-disk. Use Ms Excel to open this file.
Q. Maximum no. of staff supported ?
A. No limit. So far our live data (customer) some has reached above 3,000+ records.
Q. Maximum no. of companies ?
A. No limit. You may create unlimited company payroll databases.
Q. We received our pay fortnightly (2 x a month). Are we able to issue payslip for twice a month ?
A. Yes. Quick Pay can pay maximum 3 periods per month.
Q. Can adjustment be made this month if any wrong figures in the previous payslip ?
A. Yes. Change figures directly into SALARY ENTRY screen and all reports are effected automatically as EPF, SOCSO,
PCB Tax are immediately computed and saved. No further processing is required.
Q. Is EPF tables adjustable ?
A. EPF table (or formula) is user definable. Anyhow, it has preset to a current default of current EPF rates - and user can
still change contribution rate. Changing of EPF formula is commonly guided by our Support team directly.
Q. SOCSO - New table above RM3,000 contribution ?
A. Yes.
Q. Overtime - Can we formulate the calculation by ourselves ?
A. YES. Changing this table is very simple. You can change rates (eg. 1.0,1.5,2.0,3.0,etc - upto 10 rates), and computation
methods.
Q. Income Tax submission - Tables (Yearly updates, if any)
A. Yes. Our PCB table is built-in with government formula. Updates are normally sent out to our customers by courier
services, or you may download from our website at http://www.hr2000.com.my.
Q. Payslips format - we have preprinted forms for pay slip, do we need to change?
A. You can choose to either print on normal blank paper, or pre-printed paper (envelope payslip). We have 24 ready-made
payslip formats. You may still configure payslip to your desired format.
Q. EA form - is this flexible? Can we use this features for non-working staff e.g. directors ?
A. EA form is user definable to include or exclude salary items to be printed inside the form. EA form also prints for
Directors. Non-working directors normally receives benefit-in-kind payment which is reflected in their EA-Form.
Q. My database is corrupted ?
A. Just run DATABASE DOCTOR to fix your payroll database. DATABASE DOCTOR actually performs low level
database recovery, re-indexing, database packing, scanning lost or orphan records and field-by-field verification. If
damaged database is reported as non-recoverable, then you might need to RESTORE database from your last backup copy.
Q. What are the advantages of Quick Pay compared to other competitor payroll products ?
A. The main reason why many corporate clients prefer our products is because of the "design" - ie. feel & look. Our flow is
extremely simple and convenient. You will see that many prominent clients preferred us after comparing with many other
payroll products. Corporate normally makes decisions after thorough considerations - inclusive of price over value.
Furthermore, our built-in features like export to CSV (for Ms Excel & Words), E-mail payslip (option purchase module),
etc are many enhancements that Quick Pay has advantage over many software in Malaysia.
Q. What sort of technical support do you provide in East Malaysia?
Our software has been proven to be 99% error free under many Windows conditions. That's why many technical problems
can be solved thru the phone. Things that we normally "cannot" help at times are problems like Virus attacks (very
common in XP computers with internet connection) - but this really rely on your IT dept or IT vendors to provide
assistance.
Summary: Never really a problem on software support for outstation clients
Q. Do I need to pay for software maintenance ?
First year software maintenance is FREE. Subsequent year fee is optional to signup at RM 650/annum. Yearly maintenance
entitles you to 12 months software update & support, and unlimited re-training sessions at HR2000.
** The End **