FY2015-2016 Budget - Truckee Sanitary District

Transcription

TRUCKEE SANITARY DISTRICT
FISCAL YEAR 2015-16
ANNUAL BUDGET
Committed to Protecting Truckee’s
Public Health and Environment Since 1906
Adopted June 18, 2015
FISCAL YEAR 2015-16
ANNUAL BUDGET
Board of Directors:
Nelson Van Gundy, President
Brian K. Smart, Vice President
Robert Affeldt, DDS
Ron Sweet
Jerry Gilmore
District Budget Workgroup:
Blake R. Tresan, PE, General Manager
Rebecca Ruby, Administrative Services Manager
Raymond Brown, PE, District Engineer
Lee Wright, Operations and Maintenance Superintendent
Susan Griffith, Accounting Supervisor
Howie Johnson, Accounting Tech III
Kara Raymer, Accounting Tech II
District Administrative Office:
12304 Joerger Drive
Truckee, California 96161
Telephone: (530) 587-3804
Fax: (530) 587-1340
www.truckeesan.org
TABLE OF CONTENTS
RESOLUTION ADOPTING THE FY 2015-16 ANNUAL BUDGET
BUDGET MEMORANDUM FROM GENERAL MANAGER
TABLES
1. Annual Budget – All Funds - FY 2015-16
2. Operating Budget – Fund 1 - FY 2015-16 - Comparison to FY 2014-15 Budget
and Actuals
3. Staffing Plan - FY 2015-16
4. Outside Services Budget Detail - FY 2015-16
5. Computer Hardware & Software Budget Detail - FY 2015-16
6. Training & Travel Budget Detail - FY 2015-16
7. 5-Year Capital Improvement Plan - FY 2015-16 thru FY 2019-20
8. Capital Improvement Detail - FY 2015-16
9. Vehicle and Equipment Replacement Schedule
10. Fund Balance - FY 2015-16
APPENDICES
A. Operating Budget Detail – By General Ledger Code and Department
B. MVI & SAD 5 Fund Transfer Memorandum
C. Capital Reserve Fund Transfer Memorandum
D. 20-Year Fund Balance Forecast Memorandum
BOARD OF DIRECTORS
RESOLUTION NO. 2015-107
A RESOLUTION ADOPTING THE OPERA TING AND CAPITAL
BUDGET FOR FISCAL YEAR 2015-2016
FOR THE TRUCKEE SANITARY DISTRICT
WHEREAS, the staff management of the Truckee Sanitary District have developed a
budget for fiscal year 2015-16; and
WHEREAS, the budget includes projections of operating and capital revenues and
expenditures as well as changes in cash reserves in all District funds for fiscal year 2015-16; and
WHEREAS, the Board of Directors has been provided copies of the District's budget; and
WHEREAS, the Board of Directors has reviewed the District's budget; and
WHEREAS, the Board of Directors has determined that the proposed budget is consistent
with the effective delivery of services by the District; and
WHEREAS, the Board of Directors has determined that the budget shows that with
necessary Board action, there will be sufficient District revenues and financial reserves to meet
the District's financial obligations over the next fiscal year.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee
Sanitary District does hereby adopt the budget for fiscal year 2015-2016.
PASSED AND ADOPTED by the Board of Directors of the Truckee Sanitary District at a
regular meeting of the Board, held on the 18th day of June, 2015, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Affeldt, Gilmore, Smart, Sweet, Van Gundy
None
None
None
Nelson Van Gundy,
President of the Board of Directors
MEMORANDUM
Date:
June 18, 2015
To:
Board of Directors
From:
Blake R. Tresan, General Manager
Subject:
FY 2015-16 ANNUAL BUDGET
The purpose of this memorandum is to present and summarize the annual budget of the
Truckee Sanitary District for fiscal year 2015-16. The budget describes, from a financial
perspective, the resources required to fund the District’s planned operating and capital
programs for the coming year. The budget identifies all revenue and expenditure
categories and their impact on District cash reserves and is used as a tool to monitor
and track District activities over the year. This year’s budget was developed, consistent
with previous years, with the goal of enabling the District to provide its customers with
the highest level of service consistent with the prudent management of public funds.
The budget is presented in Table 1 and supporting documentation provided in
subsequent tables and appendices.
This budget was prepared as a group effort and the work of the District’s management
team of Rebecca Ruby, Lee Wright, and Raymond Brown, as well as the District’s
accounting staff of Susan Griffith, Howie Johnson, and Kara Raymer should be
acknowledge and commended. Of course, every employee of the District deserves
recognition for their hard work and continued success at protecting our community’s
natural environment and public health.
Operating Budget – Fund 1
The majority of the District’s day-to-day activity is tracked financially through its
operating budget. Funds associated with the operating budget are maintained in the
General Fund or Fund 1. In FY 2015-16, staff is anticipating moderate increases in
both Fund 1 operating revenues and expenditures over the current year (Table 2).
Operating Revenues
Overall, operating revenues are projected to be 5% higher than last year’s budget or 3%
above projected actuals. This increase in revenue is primarily attributable to increased
user fees and property taxes resulting from residential and commercial development
and rising real estate prices. For FY 2015-16 Staff is anticipating approximately 150
new connections or equivalent dwelling units (EDU’s) resulting in roughly a 1% increase
in user fees. No change in user rates have been assumed. Based on information from
Nevada and Placer Counties, staff is anticipating a 3.25% increase in property tax
revenues over 2015. While fluctuating widely on a year-to-year basis, property tax
1
revenues over the past 10 years have shown an average annual increase of almost 7%
per year.
Operating Expenditures
Budgeted operating expenses are 3% higher than last year’s budget or 11% above
projected actuals. The increase in expenditures are primarily due to increased staffing
and associated benefit costs, as well as higher IT and outside services costs.
According to the staffing plan, a total of 37.14 Full-Time-Equivalents (FTE’s) will be
employed by the District during the coming year (Table 3). This is an increase of over
1.3 FTE’s over last year, but almost identical to staffing levels several years ago. A 1%
Cost of living adjustment has been assumed in the budget.
CalPERS pension rates are not anticipated to increase much in FY 2015-16; from
approximately 16% to 17% of salary dollars for classic employees and virtually no
change for PEPRA employees. Medical premium rates are anticipated to increase 6%
in the coming year. For OPEB/retiree health costs, the preliminary budget assumes
funding 100% of the annual required contribution (ARC) to our retiree health trust fund
while at the same time paying existing retiree medical premiums. This payment plan
results in rapidly achieving a nearly fully funded retiree health trust fund so that the
District should only have to pay the ARC in the near future.
Staff anticipates a relatively large increase in the use of outside services in FY 2015-16.
Services to be provided in this category can be seen in Table 4 and include the sewer
rate study, human resources assistance, the annual financial audit, safety, geotechnical,
hydraulic modelling, surveying, and other general engineering services. Additionally,
monies have been budgeted to conduct a survey of residents in subdivisions that are
currently served by septic systems to gage their interest in converting to the public
sewer system.
Information technology costs for both hardware and software are also anticipated to
increase in FY 2015-16 (Table 5). These increased IT costs are primarily due to the
ongoing SCADA system upgrade, the plan to develop and implement a mobile mapping
application for work orders and inspections, as well as the need to replace servers for
the storage of CCTV inspection data.
A final expenditure category to note is staff training (Table 6). Due to the large number
of retirements in the past year, the training budget has been increased over previous
years with the goal of ensuring all new and existing hires have the proper technical,
administrative, and supervisory skills as well as providing the opportunity for employees
to network with their peers both locally and beyond.
Overall, operating revenues are anticipated to exceed expenditures by $710,000. Of
this total, $402,000 will be transferred to Fund 5 to help cover capital expenditures and
2
$308,000 will remain in Fund 1 to ensure 7 months of cash reserves are available at the
beginning of the following fiscal year.
A detailed operating budget by general ledger account number and department can be
seen in Appendix A.
Capital Budget – Funds 4 & 5
Capital items are defined as items with costs that exceed $5,000 and have a lifetime of
greater than one year.
Capital Budget Revenues
The District receives revenues to fund capital expenditures from a combination of
sources, including connection fees, interest earnings, and transfers from Fund 1 net
operating revenues. In FY 2015-16, connection fees from an estimated 200 new EDU’s
are anticipated to generate $150,000 in revenue. Interest earnings are anticipated to
generate less than $10,000 because the majority of the District’s cash reserves are kept
in LAIF and LAIF assets have yielded well less than 1% interest over the past several
years. Approximately $402,000 will be transferred to Fund 5 from Fund 1 to help cover
capital expenditures.
Capital Budget Expenditures
Staff has developed a detailed 5-year capital plan that includes approximately $1 million
in capital expenses for FY 2015-16 (Table 7). Significant capital expenses projected for
FY 2015-16 include $287,000 in vehicle replacements, $150,000 in pipeline
rehabilitation, $100,000 in lift stations site improvements, $80,000 in SCADA system
upgrades, $75,000 in easement acquisitions, $70,000 for a server room upgrade,
$50,000 in manhole rehabilitation, and $78,000 in administration projects including
electronic document management. A brief description of each capital project can be
seen in Table 8. A detailed schedule of proposed vehicle and equipment replacements
can be seen in Table 9. Significant vehicle and equipment replacement costs include
replacement of the 1996 Mack dump truck in FY 2015-16 estimated at $98,000 and the
1999 Vactor truck in FY 2016-17 estimated at $380,000.
Fund Balances
The District will start FY 2015-16 with approximately $14.5 million in cash reserves.
These reserves are held in seven funds as described below. Table 10 shows the
changes in fund reserves anticipated during the upcoming year. Overall, it is estimated
that the District will end the year with $14.3 million in cash reserves, a decrease of
approximately $200,000.
Fund 1 – General Fund
3
Monies in Fund 1 or the General Fund are used for the day-to-day operations of the
District. Revenue sources for Fund 1 consist primarily of user fees and property taxes.
Expenditures include employee salaries and wages, benefits, and operating expenses.
Because the District receives user fees and property taxes from Nevada and Placer
County according to the Teeter payment schedule, with distributions only in January,
May, & July, the District starts each fiscal year with sufficient monies in Fund 1 to
operate for approximately seven months.
Est. Beginning Balance:
Est. Net Income/(Loss):
Est. Ending Balance:
$3,800,000
$308,000
$4,108,400
Fund 2 – The Martis Valley Interceptor (MVI) Fund
Monies in Fund 2 or the MVI Fund are restricted for use on the Martis Valley Interceptor,
the approximately 2-mile long outfall pipeline that runs from Hwy 267 and Truckee
Airport Road to the T-TSA interceptor. This fund originated at the time the Lahontan
subdivision was developed. The District performs approximately $25,000 of
maintenance work on the MVI each year. These monies are originally drawn from the
General Fund and later allocated from Fund 2. The method for determining this
allocation can be seen in Appendix B.
$152,000
($25,000)
$127,000
Fund 4 - Capital Reserve Fund
The Capital Reserve Fund is a restricted fund for use only on projects that increase the
capacity of the sewer system. Revenue sources for this fund come from connection
fees and interest earnings. Expenditures include capital sewer projects that increase
capacity or improve existing pipelines with unconnected services. A memorandum
outlining the transfer of funds from Fund 4 for capital projects can be seen in Appendix
C.
Ending Balance:
$2,606,000
($9,000)
$2,597,000
Fund 5 - Major Capital Improvements Reserve Fund
Fund 5 or the Major Capital Improvements Reserve Fund is a board designated fund for
use on capital improvements (items with a cost of greater than $5,000 and a lifetime of
one year or more). This fund has no revenue source other than interest earnings and
the transfer of any net revenues from the General Fund.
4
$4,372,000
($463,000)
$3,909,000
Fund 6 - Emergency Contingency Reserve Fund
The Emergency Contingency Reserve Fund is a board designated fund for use in the
event of emergencies. Monies cannot be withdrawn from this fund without Board
approval. According to District Policy, $3 million maintained in this fund. No
withdrawals are anticipated in the upcoming year.
$3,000,000
$0
$3,000,000
Fund 10 - SAD 5 Trust Fund
The SAD 5 Trust Fund is a restricted fund for use on sewer-related activities in the SAD
5 (Armstrong Tract) area only. This fund was originally created with excess monies
from the creation of Sewer Assessment District 5. This fund has no revenue source
other than interest earnings. The District performs approximately $36,000 of
maintenance work on the SAD 5 assets each year. These monies are originally drawn
from the General Fund and later allocated from Fund 10. The method for determining
this allocation can be seen in Appendix B.
$520,000
($37,000)
$483,000
Fund 13 - Regional Park Landfill Maintenance Fund
The Regional Park Land Maintenance Fund is a restricted fund to cover the long-term
operation and maintenance activities associated with the closed landfill located on
District parcel 19-450-55 at the Regional Park.
$66,000
($5,000)
$61,000
20-Year Fund Balance Forecast
As a new tool for the Board, staff has included in this year’s budget a model that
forecasts fund balances over a 20-year period (Appendix D). During the upcoming
year, staff plans to work with its Sewer Rate Study consultant on the adequacy of the
District’s current rate structure to meet current and future obligations and determine if,
5
when, and how much of a change in rates may be needed to keep the District on solid
financial ground.
Conclusion
The FY 2015-16 Budget provides a financial plan for the District to continue delivering
its customers the highest level of service consistent with the prudent management of
public funds. Expenditures in the upcoming year are anticipated to slightly exceed
revenues; however this outcome would results in only a minor reduction in cash
reserves from $14.5 to $14.3 million. Overall, the District’s financial situation remains
strong, with no debt and adequate cash reserves. As always, staff will do its best to
keep the Board updated on the budget as the year progresses and welcomes the
Board’s input on budget-related items.
6
TABLE 1
ANNUAL BUDGET - ALL FUNDS - FY 2015-16
FUND
AMOUNT
UNRESTRICTED FUND
1-GENERAL
REVENUE
User Fees & Penalties
Inspection & Cancellation Fees
Maintenance Income - Work Orders
Tax Revenue - Ad Valorem
Interest Earned
Rents & Leases
Miscellaneous Income
TOTAL REVENUE
$2,641,000
$45,000
$35,000
4,840,000
$12,000
$4,000
$53,000
$7,630,000
EXPENDITURES
Salaries & Wages
Fringe Benefits - Active Employees
Payroll Burden
Retiree Health/OPEB
Liability Insurance
Repairs & Maintenance
Utilities & Phone Services
Ad Valorem & Sewer Svc Billing Fees to Counties
Supplies - Operating & Safety
Fuel Expense - Unleaded & Diesel
Outside Services
Legal Fees
Travel/Training/Mtgs: Gen-Safety-EE Relations
Info Tech & Office Expenses
Dues, Subscriptions & Memberships
Uniforms, Linen & Safety Boots
Environmental Permits & Fees
LAFCO Expenses
Printing & Publications
Miscellaneous (Prior Yr Credits, Bank Fees, Other)
EXPENDITURE SUBTOTAL
Cost Allocations to Funds 2, 4, 5 & 10
$3,243,000
$1,551,000
$314,000
$445,000
$155,000
$238,000
$142,000
$95,000
$50,000
$82,000
$313,000
$50,000
$82,000
$154,000
$31,000
$19,000
$9,000
$9,000
$10,000
$10,000
$7,002,000
$82,000
$6,920,000
TOTAL EXPENDITURES
Transfer to Fund 5
($402,000)
GENERAL FUND NET INCOME (LOSS)
$308,000
BOARD DESIGNATED FUNDS
5-MAJOR IMPROVEMENTS RESERVE
REVENUE
EXPENDITURES
Transfers from Fund 1
$5,800
($870,300)
$401,800
FUND 5 NET INCOME (LOSS)
($463,000)
6-CONTINGENCY RESERVE
REVENUE
EXPENDITURES
Transfers
$0
$0
$0
$0
13-REGIONAL PARK LANDFILL REMEDIATION/CLOSURE MAINTENANCE
REVENUE
EXPENDITURES
Transfers
Z:\USERS\Howie\Budget\FY 15-16\Budget Workbook-June Board Presentation - BT 5-20-15.xlsx
$0
($5,000)
$0
($5,000)
Page 1 of 2
6/11/2015 1:23 PM
TABLE 1
ANNUAL BUDGET - ALL FUNDS - FY 2015-16
FUND
AMOUNT
RESTRICTED FUNDS
2-MARTIS VALLEY INTECEPTOR
REVENUE
EXPENDITURES
$300
($25,700)
$0
Transfers
($25,000)
4-CAPITAL RESERVE
REVENUE
Connection Fees
Interest
$150,800
$4,300
$155,100
TOTAL REVENUE
EXPENDITURES
($164,500)
$0
Transfers
($9,000)
10-SAD 5 TRUST
REVENUE
EXPENDITURES
$800
($37,400)
Transfers
($37,000)
TOTAL REVENUE - ALL FUNDS
$7,792,000
TOTAL EXPENDITURE - ALL FUNDS
($8,023,000)
NET INCOME (LOSS) - ALL FUNDS
($231,000)
*Tax Revenue is gross amount before Placer & Nevada County Adm in/Collection Fees are deducted for Tax Roll cost allocation & billing services.
APPROVED BY BOARD OF DIRECTORS AT THEIR REGULAR MEETING JUNE 18, 2015
&1:e_%!/AM-:~
B~aU:esan, Secretary to the Board
Page 2 of 2
6/11/2015 1:23 PM
TABLE 2
FUND 1 - OPERATING BUDGET - FY 2015-16
COMPARISON TO FY 2014-15 BUDGET AND ACTUALS
APPROVED
BUDGET
FY 2014-15
PROJECTED
ACTUALS
FY 2014-15
BUDGET
FY 2015-16
FY 2015-16 Budget
to FY 2014-15 Budget
$
%
FY 2015-16 Budget to
FY 2014-15 Actuals
$
%
REVENUE
User Fees & Penalties
Inspection & Cancellation Fees
Maintenance Income - Work Orders
Tax Revenue - Ad Valorem
Interest Earned
Rents & Leases
Miscellaneous Income
TOTAL REVENUE
$2,578,800
$53,000
$47,400
$4,520,000
$23,400
$10,500
$45,900
$7,279,000
$2,612,000
$56,000
$29,000
$4,689,000
$11,000
$12,000
$12,000
$7,421,000
$2,641,000
$45,000
$35,000
4,840,000
$12,000
$4,000
$53,000
$7,630,000
$62,200
($8,000)
($12,400)
$320,000
($11,400)
($6,500)
$7,100
$351,000
102%
85%
74%
107%
51%
38%
115%
105%
$29,000
($11,000)
$6,000
$151,000
$1,000
($8,000)
$41,000
$209,000
101%
80%
121%
103%
109%
33%
442%
103%
$3,234,000
$1,518,000
$305,000
$442,000
$140,000
$193,000
$143,000
$95,000
$54,000
$87,000
$260,000
$50,000
$60,000
$128,000
$31,000
$12,000
$11,000
$9,000
$5,000
$11,000
$6,788,000
$3,030,000
$1,466,000
$266,000
$382,000
$138,000
$226,000
$129,000
$94,000
$33,000
$71,000
$123,000
$40,000
$78,000
$115,000
$37,000
$26,000
$10,000
$6,000
$13,000
$9,000
$6,292,000
$3,243,000
$1,551,000
$314,000
$445,000
$155,000
$238,000
$142,000
$95,000
$50,000
$82,000
$313,000
$50,000
$82,000
$154,000
$31,000
$19,000
$9,000
$9,000
$10,000
$10,000
$7,002,000
$9,000
$33,000
$9,000
$3,000
$15,000
$45,000
($1,000)
$0
($4,000)
($5,000)
$53,000
$0
$22,000
$26,000
$0
$7,000
($2,000)
$0
$5,000
($1,000)
$214,000
100%
102%
103%
101%
111%
123%
99%
100%
93%
94%
120%
100%
137%
120%
100%
158%
82%
100%
200%
91%
103%
$213,000
$85,000
$48,000
$63,000
$17,000
$12,000
$13,000
$1,000
$17,000
$11,000
$190,000
$10,000
$4,000
$39,000
($6,000)
($7,000)
($1,000)
$3,000
($3,000)
$1,000
$710,000
107%
106%
118%
116%
112%
105%
110%
101%
152%
115%
254%
125%
105%
134%
84%
73%
90%
150%
77%
111%
111%
EXPENDITURES
Salaries & Wages
Payroll Burden
Retiree Health/OPEB
Liability Insurance
Fuel Expense - Unleaded & Diesel
Outside Services
Legal Fees
LAFCO Expenses
Miscellaneous (Prior Yr Credits, Bank Fees, Other)
EXPENDITURE SUBTOTAL
Cost Allocations to: Funds 2, 4, 5 & 10
Fund 2 share 1.21% of Dept 1000
Fund 10 share 1.76% of Dept 1000
CIP Labor Costs, Funds 4 & 5
Total Cost Allocations
TOTAL EXPENDITURES
Total Income (Loss) Transfer to Fund 5
GENERAL FUND NET INCOME (LOSS)
($26,000)
($38,000)
($68,000)
($132,000)
($26,000)
($38,000)
($5,000)
($69,000)
($26,000)
($38,000)
($18,000)
($82,000)
$6,656,000
$6,223,000
$6,920,000
$623,000
$1,198,000
$402,000
$0
$0
$308,000
6/11/2015 1:24 PM
TABLE 3
STAFFING PLAN - FY 2015-16
FY
2011-12
FULL-TIME EQUIVALENT
FY
FY
FY
2012-13
2013-14
2014-15
FY
2015-16
DEPARTMENT
ADMINISTRATION
ENGINEERING
OPERATIONS & MAINTENANCE
9
10
18
9
9.85
17.39
8.92
9.01
17.66
9.66
8.67
17.48
10.25
10.25
16.64
TOTAL FTE
37
36.24
35.59
35.81
37.14
Z:\USERS\Howie\Budget\FY 15-16\Staff-Budget FY 2015-16.xlsx
6/11/2015 1:28 PM
TABLE 4
FUND 1 - GENERAL FUND - FY 2015-16
Outside Services Budget Detail
Department
Description (GL 42050)
1000-Operations & Maintenance
Misc Testing/Compaction
KWA Safety
Air test and Seal
1300-Buildings & Grounds
Boiler Maintenance
CA Security Alarm
Fire Protection - Overhead Fire
Fuel Pump Calibration
Window Cleaning
Admin Building Interior Cleaning
2000-Lift Stations
Electrical Contractor - Inspection
Corrosion Contractor - Inspection Schussing
Sierra Controls - SCADA/Telemetry Assistance
Arc Fault Analysis
4000-Engineering
CMMS (Lucity) Assistance
Engineering (CEQA, Code, SSMP, etc.)
Geotechnical Services
IT Support
Rate Study*
Sierra Controls - DAIMS Assistance
Surveying Services
Hydraulic Model Consultant
Residential Sewer service survey
Printer/plotter services - Future Tech
6000-Administration
Answering Service
Audit
DATCO Testing
Flex-Plan
HR Consultant*
Total Comp/Misc
Total Outside Services
Amount
1,500
10,000
2,000
13,500
2,000
1,200
600
2,000
5,000
10,800
2,500
3,000
5,000
7,500
18,000
5,000
50,000
5,000
10,000
50,000
5,000
30,000
10,000
20,000
500
185,500
1,500
25,000
2,700
7,300
40,000
8,300
84,800
313,000
* Item carried forward from FY 2014-15.
6/11/2015 1:25 PM
TABLE 5
Computer Hardware, Software & Office Supplies Budget Detail
Category
Description
Hardware upgrade/purchase (GL 41030)
4 Workstations
5 Mobile Tablets/Accessories
Mobile Server
Backup Server - Redundancy
Backup Tape/Drives
Printer - File Labels
UPS Battery/Replacements
3 Dual Monitor Stand/Monitor
Misc Hardware Expense
Laptop - General Use
Printer - Accounting Kara
Ipad Replacement
Apple TV
Board Room TV/2 Carts
TV Truck workstation
Contingency
Total Hardware
Software Expense (GL 41020)
Annual Maintenance
Autocad Map
Dell Sonic Wall content filter
ESRI
Granite
Lucity
InfoSewer
ParcelQuest
PC TopKat-Gasboy
Springbrook
Symantec-SB Endpoint Protection
Symantec Backup Exe
WebEx/Sierra Controls
Domain Name renewal
Website Hosting (12 months)
Win911/ESP Renewal
Windows Secrets Newsletter
VantagePoint (Telemetry)
Contingency
Software upgrade/purchase
ACDSee Photo Manager
Adobe Acrobat Pro/Standard
Calendar Creator
Crystal Reports
Diskkeeper
Lucity Mobile
Ipad Apps (various)
Microsoft Office (new workstations)
Snagit
JCG SuiteOne Suite Agenda
SSL Certificate - Mobile Service
WordPerfect Suite
Windows Server Licenses (Springbrook)
Contingency
Amount
5,000
3,000
3,800
4,500
6,000
500
1,200
2,100
1,500
1,000
500
800
100
5,000
4,800
3,000
42,800
900
300
8,100
5,400
14,600
1,100
4,000
800
14,000
800
200
500
200
900
1,000
100
4,000
2,200
59,100
700
600
200
1,200
1,500
9,500
200
1,200
100
6,800
100
200
1,200
5,000
28,500
Total Software
87,600
Office Supplies (41010)
24,000
Total Info Tech & Office Expenses
154,000
6/11/2015 1:25 PM
TABLE 6
Travel, Training & Employee Relations Budget Detail
Department
Description
1000-Operations & Maintenance
CWEA Annual Conference
CWEA Northern Regional Conference
CWEA Safety Day
CWEA Awards Banquet
CWEA Certification Prep Classes
CDL School
Competent Trench Training
Supervisor Safety Seminar
WEFTEC
Meetings & Travel
1300-Building & Grounds
CWEA Safety Day
CWEA Awards Banquet
Equipment & Chemical Safety classes
2000-Lift Stations
CWEA Northern Regional Conference
CWEA Safety Day
CWEA Certification Prep classes
Basic electricity class
Jensen pump class
Flygt pump class
Meetings & Travel
4000-Engineering
CWEA Safety Day
CWEA Awards Banquet
CWEA Certification Prep Classes
Lucity Conference
ESRI Conference
Exchange SQL class
WEFTEC
Meetings & Travel
5000-Equipment & Fleet
Air Quality/Emissions control class
Workshop safety class
Meetings & Travel
6000-Administration
CASA Annual Conference
CASA Winter Conference
CSFMO Conference
CalPERS Conference
Springbrook Training/Conference
Crystal Reports seminar
Leadership Course
NTT Leadership
GFOA Webinar training
APA Payroll Webinars/reference materials
APA Payroll Conference/certification
Various on-site training & webinars
Meetings & Travel
Employee Relations
Total
Amount
1,700
2,000
600
300
200
4,000
300
400
2,000
2,500
14,000
100
100
800
1,000
700
700
200
100
1,800
400
400
1,000
5,300
700
200
100
100
5,000
2,000
2,000
2,000
500
12,600
1,000
300
300
1,600
6,000
6,000
2,000
2,000
4,000
500
3,000
900
600
1,800
3,000
2,000
1,200
14,500
47,500
82,000
6/11/2015 1:25 PM
TABLE 7
CAPITAL BUDGET FOR FY 2015-16 & 5-YEAR IMPROVEMENT PLAN
CAPITAL PROJECT
FY 2015-16
FY 2016-17
FY 2017-18
FY 2018-19
FY 2019-20
5 YEAR TOTAL
Collection System Infrastructure Projects
Easement Acquisition (All to Fund 5)
Pipeline Rehabiliation
Pine Forest/Alder Creek/Ickneild Facilities Access Road Improvements
Manhole Rehabilitation
Town Paving Manhole Adjustment
Foxmead/River Park LS Upgrade
Donner Creek Bypass System
Donner Lake Sub Station Plumbing Replacement
Donner Lake Lift Station Siding Replacement
Flow Meter Upgrades (TDL, TC, A)
Emergency measures for Sub Glen/Hunt (Backup tanks or generators)
Donner Lake Sub Station Electrical Upgrade
Air Compressor Replacement Alder Creek
Telemetry Hardware Upgrade
$75,000
$75,000
$75,000
$75,000
$75,000
$
375,000
$150,000
$100,000
$50,000
$15,000
$10,000
$10,000
$10,000
$5,000
$5,000
$150,000
$150,000
$150,000
$150,000
$15,000
$15,000
$15,000
$80,000
$60,000
$100,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
750,000
100,000
80,000
75,000
270,000
570,000
35,000
35,000
35,000
50,000
60,000
5,000
300,000
10,000
80,000
60,000
100,000
$645,000
$
2,990,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
80,000
70,000
30,000
24,000
10,000
8,500
5,500
5,000
80,000
51,900
100,000
15,000
54,300
50,000
80,000
30,000
$106,000
$
$
$
300,000
15,000
1,060,000
$15,000
$
$
$
21,000
42,000
75,000
$581,000
$
2,207,200
$15,000
$15,000
$10,000
$10,000
$10,000
$15,000
$250,000
$50,000
$25,000
$10,000
$15,000
$50,000
$30,000
$5,000
$500,000
$10,000
$15,000
$30,000
$150,000
$150,000
$10,000
Drywell Cathodic Protection Upgrade
2nd Alder Creek Overflow tank (10,000 g)
Converion of Telemetry phone lines to Radio
Extending Laterals to Committed Donner Lake Lots (All to Fund 4)
Collection System Infrastructure Projects Subtotal
$430,000
$370,000
$740,000
$805,000
Other Capital Projects
Engineering
SCADA Software Upgrade
Server Room Upgrade
Admin Building Exterior Door Replacement
Corporation Yard Overhead Door Replacement
Corporation Yard Security System Upgrade
Plotter
Server for Springbrook software
Air Compressor Replacement VMF
3rd Fuel Storage tank Admin Complex
FOB Roof Replacement
Corporation Yard Slurry Seal
Aerial Photography
Administration Building Conference Room
Bypass Hose Replacement (6 inch)
Vehicle Storage Building
Administration Building Boiler Replacement
Vehicle and Equipment
New Water hauling truck
New Portable Hydraulic Drive Unit
Vehicle & Equipment Replacement (see schedule)
Administration
Customer Information/Accounting System Project
Electronic Document Management System
Future Equipment Replacement - Administration
Other Capital Projects Subtotal
TOTAL CAPITAL EXPENDITURES
$80,000
$70,000
$30,000
$12,000
$10,000
$8,500
$5,500
$5,000
$12,000
$80,000
$51,900
$50,000
$15,000
$4,300
$50,000
$50,000
$50,000
$80,000
$30,000
$300,000
$287,000
$551,000
$15,000
$101,000
$21,000
$42,000
$15,000
$15,000
$15,000
$586,000
$779,200
$231,000
$15,000
$15,000
$30,000
$1,016,000
$1,149,200
$971,000
$835,000
$1,226,000
$
5,197,200
$156,200
$129,800
$292,600
$321,200
$306,800
$
1,206,600
$859,800
$1,019,400
$678,400
$513,800
$919,200
$
3,990,600
$1,016,000
$1,149,200
$971,000
$835,000
$1,226,000
$
5,197,200
EXPENDITURES BY FUNDING SOURCE
Fund 4 - Capital Reserves
(44% of Collection System Infrastructure Projects to Future Service)
Fund 5 - Capital Improvements
(56% of Collection System Infrastructure Projects to Current Service)
FUND SOURCE ANNUAL TOTALS
6/11/2015 1:26 PM
TABLE 8
DESCRIPTION OF CAPITAL PROJECTS FOR FY 2015-16
Capital Project
Collection System Infrastructure Projects
Easement Acquisition
Description
Purchase of easements on private properties to ensure access to
District facilities.
Pipe Rehabilitation
Pipeline rehabilitation via cured-in-place liners.
Alder Creek/Ickneild Float/Pine Forest Lift Station
Access Rd Pavement/Concrete Improvements
Pavement and concrete replacement/repair around wet well,
overflow tank, and valve vault.
Manhole Rehabilitation
MH rehabilitation via cementatious or other lining method.
Town Paving Project - Manhole Adjustments
Adjustment of manhole frame and covers. Typically done by Town
paving contractor and reimbursed to Town.
Foxmead/River Park LS Upgrade
Consolidation of three lift stations located within 300 feet of each
other into a single station.
Donner Creek Bypass System
Evaluate and design a mechanism to bypass the line (CT03-A09 to
CT06-A31) in Donner Creek in the event of a break.
Donner Lake Lift Station Siding Replacement
Replace aging siding on Lift Station along Donner Lake.
Flow Meter Upgrades (TDL, TC, A)
Upgrade the existing flow metering sites. The existing sites have
issues that result in inconsistent and sometimes inaccurate data.
Other Capital Projects
SCADA Software Upgrade
The current SCADA software, Wonderware, needs updating.
Replacement software will be determined at that time.
Network & Server Room Upgrade
Admin. Building network cabling;
Upgrade room behind Telemetry station to house servers.
Admin Building Exterior Door Replacement
Replace existing wooden doors on Admin Building.
Corporation Yard Overhead Door Replacement
Replace aging overhead doors.
Corporation Yard Security System Upgrade
Install a digital camera system with recording technology, and
additional cameras as required.
Plotter
Acquisition of a new plotter for the Engineering Department.
Server for Springbrook Accounting Software
Replace aging computer server for accounting system.
Air Compressor Replacement VMF
Replace existing compressor in VMF.
Vehicle and Equipment Replacement
See detailed schedule TABLE 8.
Customer Information/Accounting System Project
Complete implementation of new customer information system.
Estimated cost in FY 2013-14 includes off-the-shelf software
applications, custom design work, and training.
Electronic Document Management System
Purchase & implement system to electronically archive documents.
Includes consultant, hardware, & implementation costs. This project
is continued from FY 2012-13.
Future Equipment Replacement - Administration
Replacement of miscelaneous Administrative equipment (printers,
etc.).
6/11/2015 1:26 PM
TABLE 9
FLEET AND EQUIPMENT REPLACEMENT SCHEDULE
Unit No
U-44
U-03
U-08
U-09
U-27
U-45
U-14
U-07
U-25
U-15
U-29
U-06
U-17
U-02
U-19
U-28
U-11
U-12
T-7
SE-06
U-38
U-34
U-04
U-24
SE-08
U-31
U-26
U-39
C-1
T-5
U-16
U-05
U-33
P-8
G-06
P-9
U-37
U-40
T-2
U-10
U-20
T-8
U-36
U-35
U-41
U-43
53
Description
U-44 Midsize SUV
U-03 Ford F-150 1/2 Ton Pickup
U-08 GMC 1/2 Ton Pickup
U-09 GMC 1/2 Ton Pickup
U-45 1/2 Ton On-Call Truck
U-14 Ford F-150 1/2 Ton Pickup W/ Camper Shell
U-07 Chevy Tahoe
U-25 Mack Dumptruck
U-06 Ford F350 1 Ton Pickup
U-17 Ford F350 Cab/Chassis Truck & Utility Body
U-02 GMC 1 Ton Pickup-Utility Body w/Crane
U-19 Volvo/Vactor Vacuum Cleaning Truck
U-28 Ford Expedition
Sani Hut Toilet Trailer
Crafco EZ Pour 50 (crack fill trailer)
U-38 Chevy Silverado 1/2 ton Pick-Up
U-34 2008 Chevy Silverado
U-04 Chevrolet One Ton PU
U-24 CAT 426B Backhoe/Loader
Forklift - TOYOTA
U-31 Holder Tractor w/Zaugg Snowblower
U-26 Chevy Flatbed
U-39 Ford F-550 4x4 Cab & Chassis
Compressor - Ingersol/Rand 160 CFM
Shoring Trailer - Brite
U-16 Ford F450, Dump Bed & Crane
U-05 GMC C-5500 Utility Truck
U-33 GMC 5500 4x4 Truck w/PipeHunter Jet Rodder
Pump - Godwin 6" PUMP
Generator - Caterpillar-150kw
Pump - Godwin 3" PUMP
U-37 GMC C5500 5-yd Dump Truck
U-40 Chevy C3500 TV VAN 4x4 Chasis
Bypass Trailer/Hose Reel System
U-10 Caterpillar 938G Loader w/12 ft Blade
U-20 CAT BACKHOE/Loader #430-D
Bypass Trailer/Hose Reel System (Martis Camp)
U-36 CAT Small Loader
U-35 CAT Mini Excavator
U-41 Volvo Vactor
U-43 Ford F550 TV Box Truck
Vehicles/Equipment Items
Purchase
Year
2015
1999
2004
2004
2002
2015
1999
2004
1996
2002
2002
1999
2000
2005
1999
2003
2003
2003
1999
2004
2010
2008
2008
1995
2001
2006
2006
2011
2007
1992
1997
2007
2007
1998
1983
1998
2009
2012
2005
2005
2006
2007
2008
2008
2013
2014
Purchase
Price
25,000
21,001
18,140
18,140
20,520
30,000
21,459
38,780
79,009
20,520
20,520
23,492
33,601
45,530
308,040
26,521
26,521
26,521
2,199
10,976
23,626
31,689
31,904
75,211
23,824
93,800
63,208
75,847
11,775
1,823
60,000
76,901
116,064
27,292
27,500
29,149
63,659
200,863
50,625
162,488
92,891
46,666
71,530
59,807
395,301
250,000
Est
Life
12
12
12
12
14
12
15
12
20
15
15
15
15
12
17
15
15
15
20
15
10
12
12
25
20
15
15
10
15
30
25
15
15
25
40
25
15
12
20
20
20
20
20
20
15
15
3,151,674
Total
2015
30,000
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
34,500
25,000
25,000
25,000
25,000
25,000
28,000
36,000
98,000
2028
2029
28,750
28,750
28,750
28,750
41,400
25,000
25,000
28,000
38,000
55,000
380,000
63,250
30,790
35,000
35,000
2,683
12,743
2,698
3,578
3,596
96,453
2,970
18,899
73,383
83,782
1,367
2,457
76,946
89,280
134,746
35
4,944
37,382
7,397
226,338
61,772
198,266
113,345
56,941
8,728
72,976
458,932
29,242
30,000
287,000
551,000
100,790
15,426
106,325
179,033
304,797
42,360
233,734
260,039
113,345
91,441
697,036
92,492
6/11/2015 1:27 PM
TABLE 10
FUND BALANCE - FY 2015-16
FUND
AMOUNT
UNRESTRICTED FUND
1-GENERAL
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
3,800,000
308,000
4,108,000
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
4,372,000
(463,000)
3,909,000
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
13-REGIONAL PARK LANDFILL REMEDIATION/CLOSURE MAINTENANCE
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
ENDING BALANCE UNRESTRICTED & BOARD DESIGNATED FUNDS
RESTRICTED FUNDS
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
3,000,000
3,000,000
66,000
(5,000)
61,000
11,078,000
152,000
(25,000)
127,000
4-CAPITAL RESERVE
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
2,606,000
(9,000)
2,597,000
10-SAD 5 TRUST
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
520,000
(37,000)
483,000
ENDING BALANCE RESTRICTED FUNDS
ALL FUNDS
BEGINNING BALANCE
NET INCOME (LOSS)
ENDING BALANCE
3,207,000
14,516,000
(231,000)
14,285,000
6/11/2015 1:27 PM
APPENDIX A
Expenditures by Category & Department
1000
Account
Salaries & Wages
40100
Salaries & Wages
40105
Directors' Fees
40110
Accrued Benefits
40300
Retirement Contrib-Employee
40301
Retirement Contrib-Employer
40305
Retirement Contrib-Other (Pepra)
40401
Med Ins Prem-Active Employees
40402
Med Deduct Reimb-Active Empl
40403
Med Out-of-Pocket-Active Empl
40404
Dental Ins Prem-Active Emplyee
40405
Vision Exam Reimb-Active Empl
40406
Glasses/Contct Reimb-Actve Emp
40407
Eye Surgery Reimb-Active Empl
40420
Life Ins Prem-Active Employees
40440
Misc Wellness Expense
40625
Safety Award
40630
Taxable Benefits
40610
Car & Phone Allowance
40430
Directors' 457 Deferred Comp
Payroll Burden
40200
Social Security Tax
40210
Medicare Tax
40221
Workers' Comp Ins
Retiree Health/OPEB
40500
OPEB Annual Required Contrib
40501
Med Ins Prem-Retired Empl/Dir
40502
Dental Ins Prem-Ret Emp/Dir
40503
Vision Exam Reimb-Ret Emp/Dir
40504
Glasses Reimb-Retired Emp/Dir
40505
Med Ded Reimb-Retired Empl/Dir
Department
2000
4000
1300
O&M
Bldg & Grounds
Lift Stations
5000
Engineering
6000
Equip & Fleet
44060
Mobile Phones/Data Plns/Pagers
44010
Electricity & Water
44020
Natural Gas
44030
Solid Waste Disposal
44040
Wastewater Treatment Fees
44050
Propane
44070
Telephone Expense
44080
Internet Service
1,120,200
58,700
301,400
723,200
81,400
929,900
28,300
7,600
78,100
164,900
9,200
247,600
9,000
2,500
20,200
1,100
2,000
2,200
10,600
2,700
2,000
-
2,200
5,000
10,600
8,400
500
900
600
400
500
700
300
100
-
3,100
13,900
29,300
5,600
64,700
2,500
1,500
6,000
700
1,000
2,300
400
300
-
7,000
46,300
97,800
126,700
5,000
1,500
10,400
1,500
3,200
700
5,300
600
600
-
1,000
5,100
21,100
500
1,000
2,000
400
700
800
300
100
-
13,000
61,800
130,400
11,000
220,100
12,000
2,500
17,900
1,500
2,000
400
7,600
500
1,700
7,200
1,200
1,551,600
33,900
205,100
433,000
30,900
688,600
29,500
9,900
57,100
5,600
9,400
3,300
27,300
4,800
4,800
7,200
1,200
69,800
16,300
39,000
3,700
900
2,000
18,700
4,400
10,500
45,100
10,500
10,400
5,100
1,200
2,800
56,700
14,300
2,800
314,200
199,100
47,600
67,500
87,200
4,600
23,400
56,200
6,300
72,300
190,700
3,700
700
445,100
250,000
190,700
3,700
700
155,000
155,000
155,000
8,000
238,000
140,000
30,000
60,000
8,000
115,000
10,000
25,000
20,000
60,000
1,000
500
30,000
6,000
7,000
2,000
1,000
65,000
4,000
42010
Operating Supplies
42020
Operating Supplies-Safety
10,000
15,000
Fuel Expense
42000
Fuel Expense-Unleaded & Diesel
45,000
Outside Services
42050
Outside Services-General
13,500
4,000
1,000
10,800
2,000
9,000
100
900
-
40615
Uniform Allowance
40620
Boot Allowance
42030
Uniforms
42040
Linen Service
42060
5,000
1,000
8,000
3,000
49,500
29,500
20,000
15,000
15,000
-
7,000
82,000
82,000
18,000
185,500
84,800
312,600
312,600
50,000
50,000
50,000
31,800
1,200
14,500
82,000
57,100
4,900
5,500
14,500
24,000
154,400
42,800
87,600
24,000
30,800
30,800
4,100
200
1,000
-
11,900
200
500
-
1,000
300
300
-
42,800
87,600
5,000
300
1,000
1,000
500
23,000
3,800
3,300
2,900
300
200
100
800
700
500
1,400
1,500
800
300
200
100
2,000
500
7,000
41050
Printing & Publication Expense
TOTAL EXPENDITURES
2,127,700
-
-
173,300
Page 1 of 1
656,500
19,400
6,600
5,900
4,900
2,000
9,000
9,000
2,000
LAFCO Expenses
41150
LAFCO Expenses
Misc-Current YR
45000
Other Expense
41080
Bank Fees & Charges
95,000
95,000
1,000
-
41030
Computer Hardware Expense
41020
Software Expense
41010
Office Supplies
41040
Dues/Subscriptions/Memberships
95,000
1,500
-
Legal Fees
41060
Legal Fees
8,200
3,300
2,500
-
10,000
3,600
142,000
6,900
65,500
30,000
6,000
7,000
4,000
19,000
3,600
900
41070
Billing Expense
41090
Training-General
41100
Training-Safety
41110
Meetings & Travel Expense
41120
Employee Relations
Total
3,243,100
3,214,800
28,300
Liability Insurance
41000
General Liability Insurance
43020
Collection System R & M
43040
Buildings & Grounds R & M
43030
Vehicle & Equipment R & M
43010
Office Equipment R & M
Administration
1,505,200
200,500
9,000
9,000
9,000
10,000
10,000
10,000
6,000
4,000
10,000
6,000
4,000
2,339,500
7,002,000
6/11/20151:27 PM
APPENDIX B
MEMORANDUM
DATE:
February 24, 2015
TO:
FROM:
Raymond P. Brown, District Engineer
CC:
SUBJECT:
ALLOCATION OF SAD 5 & MVI FUNDS FOR THE FY 2015-16 BUDGET
A significant portion of the sanitary sewer infrastructure in the Truckee Sanitary District
was installed with funding from sewer assessment districts. In most cases, all the
monies collected through the assessment districts were used in the initial installation of
the sewer facilities. Two areas where monies remain from the initial assessments are
Sewer Assessment District 5 (SAD 5) and the Martis Valley Interceptor (MVI). The
remaining assessment monies from these areas is currently retained in restricted funds,
called the SAD 5 Fund and MVI Fund, respectively. According to the District's legal
counsel, the monies in these funds can be used to pay for ongoing operations and
maintenance work within their respective areas. The purpose of this memorandum is to
estimate the amount of money that should be allocated from the SAD 5 and MVI Funds
for the FY 2015-16 budget.
For the purpose of this analysis, it is assumed that the cost of operating and maintaining
sewer facilities is roughly proportional to its size. To determine the amount of money
that should be allocated from the SAD 5 and MVI funds for the FY 2015-16 budget, staff
has estimated the fraction of infrastructure in the SAD 5 and MVI to the District as a
whole. A summary of this data can be seen in Table 1, below. It can be seen that
SAD 5 contains approximately 1. 76% of the District's assets and the MVI contains
1.21 %. Therefore, it is recommended that 1.76% and 1.21 % of the total Collection
Systems (TSO Department 1000) operating budget be allocated from the SAD 5 and
MVI funds in FY 2015-16, respectively, to cover these costs.
Table 1
Comparison of Sewer Facilities in SAD 5 & MVI to District Totals
Parameter
Number of Pipe Segments
Length of Pipe Segments, ft
Inch Diameter Mile
District
Totals
4,563
SAD 5
Facilities
84
% in
SAD 5
1.84
MVI
Facilities
34
% in
MVI
0.75
1,196,357
21,978
1.84
9,493
0.79
1591
25.5
1.60
33.3
2.09
Average
Z:\HOME\ENGINEERING\BUDGET\FY 15-16\SAD5 & MVI Memo1516.doc
1.76
1.21
APPENDIX C
MEMORANDUM
DATE:
February 24, 2015
TO:
FROM:
Raymond P. Brown, District Engineer
CC:
SUBJECT:
ALLOCATION OF FUND 4 MONIES TO CAPITAL IMPROVEMENT
PROJECTS FOR THE FY 2015-16 BUDGET
~Pz{(
The Truckee Sanitary District is the public agency responsible for the collection and
conveyance of wastewater in the greater Truckee area. The District owns, operates,
and maintains a complex sewer collection system consisting of pipes, manholes, pump
stations, meters, laterals, and other appurtenances. Every year, the District petiorms
capital improvement projects to replace or upgrade aging, damaged, or deteriorated
infrastructure.
Funding for capital improvement projects comes from one of two fund sources (Fund 4
and 5) as described in Table 1 below. Fund 1, which is used for operations, is also
included in the table for clarity.
Table 1
Fund
Primary Source of Funds
Fund 1
User Fees and Property Taxes
Fund 4
Connection Fees
Fund 5
Fund 1 Net Revenue
Allowable Projects
Used for Operations &
Administration
Can only be used on capital
improvement projects that
increase capacity
Can be used on any capital
improvement projects
Based on previous budget discussions with a public finance consulting firm and the
District's legal counsel, it was determined that a portion of the cost to petiorm capital
improvement projects associated with the collection system that have an estimated life
of greater than 20 years could come from Fund 4. Allocation of costs to Fund 4 would
be proportional to the fraction of unconnected equivalent dwelling units (EDU) in the
District.
Z:\HOME\ENGINEERING\BUDGET\FY 15-16\Fund4Memo1516.doc
APPENDIX D MEMORANDUM DATE: TO: FROM: SUBJECT: June 18, 2015 FILE Blake Tresan, General Manager 20‐YEAR FUND BALANCE FORECAST A 20‐year fund balance forecast was developed by TSD staff. The forecast uses a number of key assumptions about major revenue sources and expenditures categories, including user fees, property tax, salaries and wages, benefits, and capital expenditures (Table 1). It can be seen in Table 1 that staff ran the 20‐year forecast on three scenarios, including a baseline scenario that represents staff’s best guess at future conditions, bracketed by an aggressive‐growth and slow‐
growth scenario. The aggressive growth scenario assumes more rapid growth in revenues and expenditures, whereas the slow‐growth scenario includes slower rates of growth in both areas. Using the assumptions listed in Table 1, each of the District’s seven funds was analyzed on year‐
by‐year basis for revenues, expenditures and subsequent changes in fund balances. A detailed table of the year‐to‐year analysis for the baseline scenario can be seen in Table 2. It is interesting to note that regardless of the scenario, the District’s reserves appear to follow a similar pattern (see Figure 1). In all three scenarios, District cash reserves remain near their current level for the first 10 years but then begin to decrease rapidly. This rapid decrease in reserves is a result of several factors, including: 1) increases in capital expenditures associated with aging infrastructure, 2) employee benefit costs growing at a faster rate than revenues, and 3) user fee rates have been assumed to remain unchanged. At approximately Year 15, the model predicts that the District would no longer have adequate cash reserves to meet its capital or operational requirements. By year 20, the forecast predicts that, without increasing revenues or decreasing costs above and beyond those assumed in the model, the District’s reserves will be fully expended and some form of debt financing will be required to continue operating. TABLE 1
20-YEAR FORECAST ASSUMPTIONS
ITEM
CHANGE BASIS
ASSUMPTIONS/SCENARIOS
Low
Growth
REVENUE
Property Tax
User Fees
Connection Fees
Interest Earned
% Year over Year
% Year over Year
% Year over Year
ROI
EXPENSE
Salaries
Benefits
OPEB
O&M
Capital Expenditures
%
%
%
%
%
Z:\USERS\Howie\Budget\FY 15-16\20 Year Forecast.xlsx
Year over Year
Year over Year
Year over Year
Year over Year
Completed
Anticipated
Growth
Aggressive
Growth
1.00%
0.50%
0.50%
0.25%
3.00%
1.00%
1.00%
0.75%
5.00%
1.50%
1.50%
1.50%
2.00%
3.00%
3.00%
2.00%
75.00%
3.00%
5.00%
5.00%
3.00%
100.00%
4.00%
7.00%
7.00%
4.00%
125.00%
6/11/2015 1:28 PM
TABLE 2
20 YEAR FORECAST - ALL FUNDS
FUND
BUDGET
FY 2014-15
PROJECTED
ACTUALS
FY 2014-15
BUDGET
FY 2015-16
Forecast
FY 2016-17
FY 2017-18
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
FY 2023-24
FY 2024-25
FY 2025-26
FY 2026-27
FY 2027-28
FY 2028-29
FY 2029-30
FY 2030-31
FY 2031-32
FY 2032-33
FY 2033-34
FY 2034-35
UNRESTRICTED FUND
1-GENERAL
Beginning Balance
Revenue
User Fees
Inspection & Maintenance
Tax Revenue
Interest Earned & Other
Total Revenues
Expenditures
Salaries & Wages
Payroll Benefits/Burden
Retiree Health/OPEB
Operations & Maintenance
Total Expenditures
Cost Allocations (Funds 2, 4, 5 & 10)
Net Gain (Loss) in Fund
Transfers (Fund 5 & 13)
Ending Balance (Operating Reserve)
Beginning Balance
Revenues (Interest Income)
Expenditures (Capital Projects)
Transfers from Fund 1
Ending Balance
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
3,800,000
3,800,000
4,107,200
4,256,000
4,410,600
4,571,000
4,738,400
4,911,700
5,091,300
5,278,600
5,473,400
5,569,600
5,543,100
5,385,200
5,046,500
4,539,000
3,868,900
3,026,400
2,001,200
782,000
(643,500)
2,578,800
100,400
4,520,000
79,800
7,279,000
2,611,900
87,800
4,688,500
32,900
7,421,100
2,640,700
80,000
4,840,900
68,500
7,630,100
2,667,000
81,000
4,986,000
111,500
7,845,500
2,694,000
82,000
5,136,000
114,300
8,026,300
2,721,000
83,000
5,290,000
117,300
8,211,300
2,748,000
84,000
5,449,000
120,400
8,401,400
2,775,000
85,000
5,612,000
123,500
8,595,500
2,803,000
86,000
5,780,000
126,800
8,795,800
2,831,000
87,000
5,953,000
130,200
9,001,200
2,859,000
88,000
6,132,000
133,700
9,212,700
2,888,000
89,000
6,316,000
137,300
9,430,300
2,917,000
90,000
6,505,000
140,200
9,652,200
2,946,000
91,000
6,700,000
142,300
9,879,300
2,975,000
92,000
6,901,000
143,400
10,111,400
3,005,000
93,000
7,108,000
143,200
10,349,200
3,035,000
94,000
7,321,000
141,900
10,591,900
3,065,000
95,000
7,541,000
139,500
10,840,500
3,096,000
96,000
7,767,000
135,800
11,094,800
3,127,000
97,000
8,000,000
130,800
11,354,800
3,158,000
98,000
8,240,000
124,500
11,620,500
3,190,000
99,000
8,487,000
116,700
11,892,700
(3,224,000)
(1,833,000)
(442,000)
(1,289,000)
(6,788,000)
132,000
623,000
(623,000)
3,800,000
(3,030,000)
(1,750,000)
(382,000)
(1,130,000)
(6,292,000)
69,000
1,198,100
(1,198,100)
3,800,000
(3,277,000)
(1,844,000)
(445,000)
(1,437,000)
(7,003,000)
81,900
709,000
(401,800)
4,107,200
(3,375,000)
(1,936,000)
(250,000)
(1,480,000)
(7,041,000)
84,500
889,000
(740,200)
4,256,000
(3,476,000)
(2,033,000)
(263,000)
(1,524,000)
(7,296,000)
87,000
817,300
(662,700)
4,410,600
(3,580,000)
(2,135,000)
(276,000)
(1,570,000)
(7,561,000)
89,600
739,900
(579,500)
4,571,000
(3,687,000)
(2,242,000)
(290,000)
(1,617,000)
(7,836,000)
92,300
657,700
(490,300)
4,738,400
(3,798,000)
(2,354,000)
(305,000)
(1,666,000)
(8,123,000)
62,500
535,000
(361,700)
4,911,700
(3,912,000)
(2,472,000)
(320,000)
(1,716,000)
(8,420,000)
44,700
420,500
(240,900)
5,091,300
(4,029,000)
(2,596,000)
(336,000)
(1,767,000)
(8,728,000)
46,100
319,300
(132,000)
5,278,600
(4,150,000)
(2,726,000)
(353,000)
(1,820,000)
(9,049,000)
47,400
211,100
(16,300)
5,473,400
(4,275,000)
(2,862,000)
(371,000)
(1,875,000)
(9,383,000)
48,900
96,200
5,569,600
(4,403,000)
(3,005,000)
(390,000)
(1,931,000)
(9,729,000)
50,300
(26,500)
5,543,100
(4,535,000)
(3,155,000)
(410,000)
(1,989,000)
(10,089,000)
51,800
(157,900)
5,385,200
(4,671,000)
(3,313,000)
(431,000)
(2,049,000)
(10,464,000)
13,900
(338,700)
5,046,500
(4,811,000)
(3,479,000)
(453,000)
(2,110,000)
(10,853,000)
(503,800)
(3,700)
4,539,000
(4,955,000)
(3,653,000)
(476,000)
(2,173,000)
(11,257,000)
(665,100)
(5,000)
3,868,900
(5,104,000)
(3,836,000)
(500,000)
(2,238,000)
(11,678,000)
(837,500)
(5,000)
3,026,400
(5,257,000)
(4,028,000)
(525,000)
(2,305,000)
(12,115,000)
(1,020,200)
(5,000)
2,001,200
(5,415,000)
(4,229,000)
(551,000)
(2,374,000)
(12,569,000)
(1,214,200)
(5,000)
782,000
(5,577,000)
(4,440,000)
(579,000)
(2,445,000)
(13,041,000)
(1,420,500)
(5,000)
(643,500)
(5,744,000)
(4,662,000)
(608,000)
(2,518,000)
(13,532,000)
(1,639,300)
(5,000)
(2,287,800)
3,315,200
4,500
(448,600)
623,000
178,900
3,494,100
3,286,200
8,100
(120,100)
1,198,100
1,086,100
4,372,300
4,372,300
5,800
(870,300)
401,800
(462,700)
3,909,600
3,909,600
29,300
(1,030,300)
740,200
(260,800)
3,648,800
3,648,800
27,400
(689,600)
662,700
500
3,649,300
3,649,300
27,400
(525,300)
579,500
81,600
3,730,900
3,730,900
28,000
(931,100)
490,300
(412,800)
3,318,100
3,318,100
24,900
(433,000)
361,700
(46,400)
3,271,700
3,271,700
24,500
(474,000)
240,900
(208,600)
3,063,100
3,063,100
23,000
(517,000)
132,000
(362,000)
2,701,100
2,701,100
20,300
(568,000)
16,300
(531,400)
2,169,700
2,169,700
16,300
(624,000)
(607,700)
1,562,000
1,562,000
11,700
(683,000)
(671,300)
890,700
890,700
6,700
(747,000)
(740,300)
150,400
150,400
1,100
(818,000)
(816,900)
(666,500)
(666,500)
(5,000)
(893,000)
(898,000)
(1,564,500)
(1,564,500)
(11,700)
(978,000)
(989,700)
(2,554,200)
(2,554,200)
(1,061,000)
(1,061,000)
(3,615,200)
(3,615,200)
(1,155,000)
(1,155,000)
(4,770,200)
(4,770,200)
(1,258,000)
(1,258,000)
(6,028,200)
(6,028,200)
(1,358,000)
(1,358,000)
(7,386,200)
(7,386,200)
(1,475,000)
(1,475,000)
(8,861,200)
3,000,000
3,000,000
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
-
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
13-REGIONAL PARK LANDFILL REMEDIATION/CLOSURE
MAINTENANCE
Beginning Balance
74,600
Revenue
Expenditures
(5,000)
Transfers
(5,000)
Ending Balance
69,600
RESTRICTED FUNDS
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
4-CAPITAL RESERVE
Beginning Balance
Connection Fees
Interest
Total Revenue
Expenditures (Capital Projects)
Transfers
Ending Balance
10-SAD 5 TRUST
Beginning Balance
Revenue
Expenditures
Transfers
Ending Balance
TOTAL ENDING BALANCE, ALL FUNDS
74,600
(8,300)
(8,300)
66,300
66,300
(5,000)
(5,000)
61,300
61,300
(5,000)
(5,000)
56,300
56,300
(5,000)
(5,000)
51,300
51,300
(5,000)
(5,000)
46,300
46,300
(5,000)
(5,000)
41,300
41,300
(5,000)
(5,000)
36,300
177,100
600
(26,400)
(25,800)
151,300
177,100
300
(25,600)
(25,300)
151,800
151,500
300
(25,700)
126,100
1,100
(26,500)
100,700
900
(27,300)
74,300
800
(28,100)
47,000
600
(29,000)
18,600
400
(19,100)
(25,400)
126,100
(25,400)
100,700
(26,400)
74,300
(27,300)
47,000
(28,400)
18,600
(18,700)
(100)
2,451,300
153,500
7,000
160,500
(132,800)
27,700
2,479,000
2,473,000
185,500
4,800
190,300
(57,000)
2,606,300
150,800
4,300
155,100
(164,500)
2,596,900
152,300
19,500
171,800
(138,300)
2,630,400
153,800
19,700
173,500
(301,400)
2,502,500
155,300
18,800
174,100
(330,300)
2,346,300
156,900
17,600
174,500
(316,100)
133,300
2,606,300
(9,400)
2,596,900
33,500
2,630,400
(127,900)
2,502,500
(156,200)
2,346,300
(141,600)
2,204,700
556,100
1,500
(38,400)
(36,900)
519,200
556,800
1,300
(37,800)
520,300
800
(37,400)
483,700
3,600
(38,600)
448,700
3,400
(39,700)
412,400
3,100
(40,900)
374,600
2,800
(42,100)
(36,500)
520,300
(36,600)
483,700
(35,000)
448,700
(36,300)
412,400
(37,800)
374,600
(39,300)
335,300
13,513,000
14,517,000
14,285,000
14,141,000
14,100,000
14,116,000
13,656,000
36,300
(5,000)
(5,000)
31,300
31,300
(5,000)
(5,000)
26,300
26,300
(5,000)
(5,000)
21,300
21,300
(5,000)
(5,000)
16,300
16,300
(5,000)
(5,000)
11,300
11,300
(5,000)
(5,000)
6,300
6,300
(5,000)
(5,000)
1,300
1,300
(5,000)
3,700
(1,300)
-
(5,000)
5,000
-
(5,000)
5,000
-
(5,000)
5,000
-
(5,000)
5,000
-
(5,000)
5,000
-
(5,000)
5,000
-
2,204,700
158,500
16,500
175,000
(172,000)
2,207,700
160,100
16,600
176,700
(199,000)
2,185,400
161,700
16,400
178,100
(227,000)
2,136,500
163,300
16,000
179,300
(260,000)
2,055,800
164,900
15,400
180,300
(296,000)
1,940,100
166,500
14,600
181,100
(333,000)
1,788,200
168,200
13,400
181,600
(372,000)
1,597,800
169,900
12,000
181,900
(418,000)
1,361,700
171,600
10,200
181,800
(464,000)
1,079,500
173,300
8,100
181,400
(517,000)
743,900
175,000
5,600
180,600
(568,000)
356,500
176,800
2,700
179,500
(624,000)
(88,000)
178,600
(700)
177,900
(685,000)
(595,100)
180,400
(4,500)
175,900
(744,000)
(1,163,200)
182,200
(8,700)
173,500
(810,000)
3,000
2,207,700
(22,300)
2,185,400
(48,900)
2,136,500
(80,700)
2,055,800
(115,700)
1,940,100
(151,900)
1,788,200
(190,400)
1,597,800
(236,100)
1,361,700
(282,200)
1,079,500
(335,600)
743,900
(387,400)
356,500
(444,500)
(88,000)
(507,100)
(595,100)
(568,100)
(1,163,200)
(636,500)
(1,799,700)
335,300
2,500
(43,400)
294,400
2,200
(44,700)
251,900
1,900
(46,100)
207,700
1,600
(47,400)
161,900
1,200
(48,900)
114,200
900
(50,300)
64,800
500
(51,800)
13,500
100
(13,900)
(300)
-
(40,900)
294,400
(42,500)
251,900
(44,200)
207,700
(45,800)
161,900
(47,700)
114,200
(49,400)
64,800
(51,300)
13,500
(13,800)
(300)
(2,841,000)
(6,193,000)
(9,949,000)
13,722,000
13,623,000
13,350,000
12,882,000
12,202,000
11,298,000
10,153,000
8,743,000
-
7,054,000
-
5,059,000
2,768,000
143,000
6/11/2015 1:29 PM
FIGURE 1
20 YEAR FUND BALANCE FORECAST - ALL FUNDS
20
Total Balance of All Funds ($1,000,000s)
15
10
5
0
-5
-10
-15
FY 2014-15
FY 2019-20
FY 2024-25
Anticipated
Low
FY 2029-30
FY 2034-35
Aggressive
6/11/2015 1:33 PM

FY2015-2016 Budget - Truckee Sanitary District

Transcription

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