JULY 2015 - Tidewater Community College

Transcription

GENERAL
PROCEDURES
GUIDE
JULY 2015
PROCEDURES
TABLE OF CONTENTS
PURPOSE STATEMENT
2
MISSION STATEMENT
2
CORE VALUES
2
GENERAL STATEMENT
2
GENERAL EMERGENCY PROCEDURES
3
BUILDING SAFETY
4
BUILDING OPERATIONAL HOURS
7
BUILDING ACCESS
7
MEETING AND EVENT SPACE RESERVATIONS
8
GROUP STUDY ROOMS
12
CATERING
12
LATE NIGHT/WEEKEND EVENTS
15
DEORATIONS
15
OUTDOOR SPACE
16
ADVERTISING
16
LOST AND FOUND
19
FITNESS CENTER
19
GAMES AREA
21
STUDENT CONNECT CENTERS
23
PIANO USAGE
23
CODE OF CONDUCT
24
EXPRESSIVE ACTIVITY
24
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PURPOSE STATEMENT:
The Chesapeake Student Center strives to provide services and intentional, outcomes based
programs and activities that are designed to positively impact student success. These programs
and activities are based on learning domains that were identified at desired outcomes for the
students at the Chesapeake Campus and include: self-discovery, leadership development,
wellness, engagement, life skills and social integration.
MISSION STATEMENT:
The Chesapeake Student Center, through its services, programs, partnerships and dynamic
facilities, will provide a welcoming and inclusive sense of community for the campus. The
Student Center will contribute and enhance the educational mission of the College by being a
focal point that promotes life-long learning, cultural diversity, social interaction, recreation,
wellness and the free exchange of ideas.
CORE VALUES:
Fundamental guiding principles (adopted from ACUI):
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Unconditional human worth
Joy
Learning
Caring community
Innovation
Diversity
Integrity
Well Being
GENERAL STATEMENT:
With over 58,000 square feet of building space, the Chesapeake Student Center
provides the campus community with a meeting place for social, recreational, cultural,
and educational pursuits. The CSC provides an environment in which members of
Tidewater Community College may fully engage in the culture of higher education by
exercising their rights to speak freely, share ideas, and develop holistically and to
enhance the intellectual experience.
The CSC strives to ensure equal access to its facilities for all current students, faculty,
staff and visitors of Tidewater Community College. However, students and student
organizations have priority in the use of facilities. The use of the Chesapeake Student
Center by individuals or groups who are not associated with the College will be limited
to events or programs that have an educational or cultural purpose and a campus
sponsor.
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GENERAL EMERGENCY PROCEDURES:
TCC and the Chesapeake Student Center are committed to ensuring students, faculty, and staff
are prepared to remain safe during an emergency. This information has been developed
as a tool to help prepare for and respond to emergencies and disasters. It is designed to be a
quick reference to assist the staff in planning ahead to know what to do before, during, and
after an emergency to ensure their own safety and the safety of those around them.
Medical Emergencies:
In the event of an incident requiring a medical response, the local emergency medical
response provider should be contacted immediately by dialing 911 on a personal phone
or 9-911 from a college phone. Immediately after that contact is made, campus security
should be notified with details of the incident at either 757-822-5099 (office phone) or
757-327-9940 (cell phone).
First Aid kits, Building Warden cabinets, fire extinguishers and AEDs are located
throughout the building.
Fire Alarm and Evacuation:
When a fire alarm is activated, all occupants must evacuate the building in a timely and
responsive manner following pre-determined evacuation routes that are posted
throughout the building. When evacuating the building, make sure to gather all of your
personal belongings and do not use an elevator. Please remain in the designated
assembly area until the “all clear” has been announced. The External Assembly Area for
the Chesapeake Student Center EAAE.
Severe Weather:
In the event of severe weather, please proceed to the nearest Internal Assembly Area
and remain there until it is safe. See Appendix A for Internal Assembly Area (IAA)
locations. When moving to an IAA, try to avoid areas with glass and do not use an
elevator.
In the event of a campus or college closure, the CSC will follow all official closings and
opening announcements. Essential staff designees will remain. Special events and/or
meeting room reservations will be canceled, rescheduled or accommodated as mutually
decided upon between the client and TCC.
For more information, please refer to TCC Policies and Procedures No. 1401.
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Violent Behavior:
Tidewater Community College does not tolerate acts or threats of violence in the
workplace. All such alleged acts or threats will be taken seriously and immediately
reviewed to determine whether further investigation is warranted. If you feel
threatened or see acts of violence, contact Campus Security at:
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757-822-5099 (Office phone)
757-327-9940 (Cell Phone)
BUILDING SAFETY:
Tidewater Community College (TCC) considers the safety of the college community to be of
paramount importance. The college is committed to providing a safe and secure environment
for students, employees, and visitors to its campuses and other facilities.
TCC’s mission with respect to safety is to safeguard the lives of faculty, staff, and students, to
lessen the extent of personnel injuries that may occur, to promote better college-wide working
conditions, and to protect the college’s resources in the event of an accident or emergency.
Increased awareness of accident prevention is the key to ensuring a safe environment for all
employees, students, and visitors to the college. All college employees are responsible for
following established safety rules and procedures, reporting and taking the necessary actions to
correct any hazards they observe, and to report all accidents immediately to their respective
supervisor.
The college does not tolerate behavior or actions that are disruptive to the process of
education or its operations, or that threaten individuals or groups within the college
community. The college reserves the right to order anyone whose behavior is disruptive to
leave its property.
Security Officers:
TCC security staff are not sworn law enforcement officers and are not authorized to
carry weapons of any type, nor are they empowered to make arrests. College security
staff on duty can assist with disruptive situations, but when circumstances require the
presence of law enforcement officers, security staff will contact the host locality police.
In such instances, the college Security Director will be notified immediately.
Incidents requiring the response of college security staff will be reported using the
Incident/Observation Report. A copy of the report will be provided to the respective
campus dean of student services if a student is involved. Incidents involving TCC
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employees or members of the public will be reported to the respective supervisor and
to the campus provost as well as to the college Security Director.
Each campus security office will maintain a log of incidents, to include the date, time,
person(s) involved, and a brief description of the circumstances of the incident.
Weapons:
TCC promotes a safe and secure environment in which to learn and work. The presence
of weapons on college premises or at college-sponsored events is not conducive to
maintaining such an environment.
Possession or carrying of any weapon by any person, except a law-enforcement officer,
is prohibited on college property in academic buildings, administrative office buildings,
student centers, child care centers, dining facilities, and places of like kind where people
congregate, or while attending any sporting, entertainment or educational events.
Any individual in violation shall be directed to remove the weapon immediately. Failure
to comply may result in a student conduct referral, an employee disciplinary action, or
arrest.
These restrictions shall not apply to current sworn and certified local, state, and federal
law-enforcement officers with proper identification.
For more information, please refer to TCC Policies and Procedures No. 1101.
Call Boxes:
Located throughout the building are emergency call boxes that will contact Campus
Security if activated including elevators.
TCC Alerts:
Tidewater Community College uses TCC Alerts to immediately contact students, faculty
and staff during a major crisis or emergency. TCC Alerts delivers important emergency
alerts, notifications and updates to:
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E-mail account (work, home, other)
Cell phone
Pager
Smartphone/PDA (BlackBerry, Treo & other handhelds)
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When an incident or emergency occurs, authorized senders will instantly notify users of
the situation and provide instructions on where to go, what to do, or what not to do,
who to contact and other important information.
TCC Alerts is a service offered by Tidewater Community College at no charge. Wireless
carriers’ message and data rates may apply for messages received wireless devices.
To register, please go to https://alerts.tcc.edu/register.php.
Bomb Threats:
In the event of a bomb threat:
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Remain calm.
Notify TCC Security immediately.
Gather up personal belongings and be prepared to evacuate.
Identify any “unusual or suspicious” items in your area and report them to TCC
Security
If evacuation is ordered, move to the designated Emergency Assembly Area (see
Appendix D and ensure everyone is accounted for.
Campus authorities will ensure evacuation routes and assembly areas are safe.
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BUILDING HOURS (Regular Academic Semester):
Main Building Hours:
Monday – Thursday:
Friday:
Saturday – Sunday:
7:00 AM – 7:00 PM
7:00 AM – 5:30 PM
Open for special events
Fitness Center:
Friday:
Saturday-Sunday:
7:00 AM – 6:30 PM
7:00 AM – 5:00 PM
Information Desk:
Friday:
7:30 AM – 7:00 PM
7:30 AM – 5:30 PM
Games Area:
Friday:
9:00 AM – 6:30 PM
9:00 AM – 5:00 PM
Campus Café:
Friday - Sunday:
8:00 AM – 1:30 PM
Closed
Campus Cup:
Friday:
Saturday -Sunday:
7:30 AM – 2:00 PM
7:30 AM – 1:00 PM
Closed
Barnes & Noble:
Friday – Sunday:
9:00 AM – 2:00 PM
Closed
YWCA Childcare:
Monday – Friday:
7:00 AM – 7:00 PM
Closed
BUILDING ACCESS:
The Chesapeake Student Center is open for use by all current TCC students, faculty, staff
including families, guests and approved organizations, however, certain areas have
restricted access.
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The main floor is open to the general public with limited access to the Child Care
Center which is only available for those who are eligible to use their service.
The Fitness Center is only available for use by current TCC students and
faculty/staff. You must have a current TCC ID to access this area.
The Games Area is only available for TCC students, faculty and staff with one guest
per person. You must have a current TCC ID to access this area.
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The third floor meeting and event space is limited to only those with approved
reservations.
TCC Community College members are responsible for the actions of their guests.
CSC and Security Staff reserve the right to ask for proper TCC identification.
Persons causing damage or disruption are subject to removal from the building,
possible disciplinary action and may be held financially responsible for any damage.
No pets are permitted in the building with the exception of service animals.
Certain areas are restricted to CSC or vendor staff and will be identified as such.
MEETING AND EVENT SPACE RESERVATIONS:
The Chesapeake Student Center has a variety of meeting and special event space available for
use by current TCC students, faculty, staff and approved external organizations. No room rental
fees are charged for current TCC students, college departments, faculty and staff.
Outside groups and organizations may rent space within the student center for a fee. Please
refer to TCC Policies and Procedures No. 3204. All requests must be approved by the TCC
Chesapeake Campus Provost and complete a Facilities Usage Agreement Form.
The CSC is not intended to be used for academic classes. Any requests for use of the space
within the building must be approved by both the Student Center Director and Campus Provost.
Reserving Meeting and Event Space:
Meeting and event space is available upon specific reservation requests that can be made
through the Student Center in person, via email or phone and Virtual EMS.
Requests for space will be reviewed and verified during the hours of 9:30 AM – 4:30 PM,
Monday through Friday. Tidewater Community College recognized student organizations
have priority of scheduling within the CSC. A student organization cannot supersede an
existing room reservation of another group already using the space. All space requests are
not confirmed until the requestor receives confirmation via email from CSC Director,
Associate Director or Office Manager.
The person making the space reservation request will serve as the main point of contact
for the Student Center Staff. Once reservation is confirmed, the requester's name as
listed on the original request form cannot be changed without the approval of the
Student Center staff.
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Cancellation/No Show:
Notifying the CSC of cancellations enables the staff to meet the growing demand for space.
Please notify the Office Manager at 757-822-5123 between the hours of 9:30 AM – 4:30
PM, Monday through Friday. If it is decided that a reservation is no longer needed after
normal business hours, please contact the CSC Information Desk at 757-822-5268.
The Chesapeake Student Center reserves the right to cancel, move, or modify a reservation
based on operational necessity of the college or facility.
Reservations not cancelled within twenty-four (24) hours of a scheduled event may result in
the following:
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Failure to cancel a reservation within twenty-four (24) hours will result in a written
warning letter. Two warnings will be given during the semester. A third failure to cancel
a reservation within twenty-four (24) hours will result in the loss of scheduling privileges
for the remainder of the semester and cancellation of all events currently scheduled.
This procedure applies to all reservable space.
The sponsoring organization may also be charged a fee plus any technical charges if the
setup for the event was excessive.
After Hours Reservations (After 4:30 PM):
Any currently recognized student organization, faculty or staff needing a group study space
can come to the CSC Information Desk in order to reserve a room. Group study space will
be issued based on availability and as-is. Anyone requesting a meeting room must have a
valid TCC ID which will be held at the CSC Information Desk. The ID will be returned upon
satisfactory completion of a room inspection. Any damage to the room or missing
equipment may result in appropriate fees.
The furniture and technical equipment in the meeting rooms may not be removed,
rearranged, or changed in any way.
After 5:30 p.m., customers requiring tables, chairs, extension cords, and other similar items
should go to the Information Center on the first floor and request those items. The
provision of equipment for customers without a reservation is subject to availability.
Severe Weather and Campus Closings:
In the event of a decision to close the campus or entire college or to delay its opening, notifications
will be sent via TCC Alerts and the college’s e-mail system. The Vice President for Institutional
Advancement send out the appropriate announcement on the college’s website homepage and
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social media channels, the Information Center’s telephone system, and local electronic and print
media.
If the college or campus closes due to inclement weather or other unforeseen reasons, all
activities and events will automatically cancel and the CSC reserves the right to cancel an
event due to inclement weather.
Room Set Ups:
The Chesapeake Student Center meeting and event space is designed to accommodate a
wide variety of room set ups. Please consult with the Administrative Staff on what options
would work best for the different space. For audio visual equipment and other needs,
please contact the Student Center Office Manager.
The following information details room set up possibilities:
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First Floor Lobby Tables:
Table spaces are available on the first floor for use by currently recognized student
organizations and departments. Outside vendors may be charged a rental fee.
Lobby table reservations are non-transferable; a member of the sponsoring organization
must be present at the table at all times. Only two chairs are provided at each table and
booth. The chairs may not be removed from the dining tables to supplement seating. Sitting
or standing on the tables is prohibited. Due to the large amount of pedestrian traffic, group
members must remain behind their assigned table. Obstruction of the walk-ways is not
permitted.
A backdrop (not provided) may be hung behind the table using sign standards which must
be requested when submitting the table request in Virtual EMS. Posters, signs, or banners
may not be hung on walls or columns, but may be placed on the front of the table as long as
they do not exceed the length of the table. An easel may be used, but it must be placed
directly behind the table.
No materials may be stored overnight.
Event Supplies/Materials:
The Chesapeake Student Center does not provide for the overnight storage of supplies and
materials for meetings and events. The CSC does not assume responsibility for damage to
or loss of any materials or equipment left in the building on display or in storage.
Outside Vendor:
Vendors wanting reserve space in the CSC should contact the Student Center Office
Manager at 757-822-5123. Chesapeake Student Center staff must approve all items for sale
prior to permitting a vendor to reserve space within the facility. Vendors may bring their
items to the CSC or send pictures by e-mail to [email protected] or regular mail to the
Chesapeake Student Center, 1428 Cedar Road, Chesapeake, VA 23322 for approval.
Vendors may use the loading dock to unload their vehicles but must park their vehicles in
the main parking lot for free. Cancellation of reservations must be made in writing or by
calling seventy two (72) hours prior to scheduled date(s), or the standard vendor fee will
apply. Vendors may sell only merchandise specified in their contract.
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GROUP STUDY ROOMS:
The Chesapeake Student Center offers current students and recognized student organizations
two (2) small meeting rooms to use specifically for group class projects, study groups and
more. Students can use this space to work on programs, event planning or other activities.
Each room is equipped with a computer and flat panel TV to display your information. To
utilize this space please do so via:
 In person at the Information Desk
 On-line via the Student Center website and Virtual EMS
General Policies:
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Study Rooms may be used for a three-hour time period per person or group.
Study Rooms may be used by groups of 3-5 people.
Study Rooms should not be left vacant more than 15-minutes.
Study Rooms will be monitored: Student Center staff members have the authority to
expel a user or group using the study room inappropriately.
Privileges to use the Student Center may be lost for abusing a study room and/or the
rules governing its use.
Study Rooms must be free of loud music or loud voices.
Limited food is allowed in Study Rooms. Only beverages in closed containers and small
snacks will be allowed.
Failure to comply with the above policies could result in the immediate suspension or
termination of the event and potential loss of future reservation privileges.
CATERING:
Tidewater Community College has contracted with Aramark, Inc., to provide food and catering
service for the Chesapeake Student Center and campus. Both the Campus Café and Campus Cup
are located on the first floor of the Student Center and are available to students, faculty, staff,
and the community. Visitors wanting to bring their own food into the building are allowed to
do so as well. A microwave is provided for use in the dining area by the spiral stairs for
individuals to use.
Groups and events that require catering are required to use the college-provided food service
for all food events; the only exemption is for student food events costing under $100.
Booking:
Please contact the TCC Catering office at 757-822-1609 or email [email protected] when
you have the date, time, estimated number of guests, and confirmed meeting space to
check the availability of our services. TCC Catering prefers a two (2) week notice for
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bookings. Events with 25 or more guests booked less than three business days in advance
will be charged a fee of 10% of the total cost to cover any necessary schedule changes and
rush orders of food items. TCC Catering cannot guarantee the availability of all menu items
for orders placed with less than three (3) days of notice. TCC Catering also offers the option
to order catering on-line through CaterTrax.
Attendee Guarantee Policy:
TCC Catering requires an approximate guest count when booking events. A final guarantee
of attendees must be provided three (3) business days (and by Wednesday at 12:00 noon
for all weekend functions) prior to an event. If a final guarantee is not given,
the original estimate becomes the guarantee.
Cancellation:
Cancellations will be accepted by 10:00 AM three (3) business days prior to the event. If a
cancellation is made less than three business days in advance, 50% of the total cost will be
assessed. Events cancelled the day of the event will be charged 100% of the total cost of the
event.
Severe Weather Cancellation:
In the unlikely event that the college or a campus closes due to inclement weather or other
unforeseen reasons, catering events will automatically cancel, regardless of whether on- or
off-campus. Please contact the TCC Catering office at 822-1609 or email [email protected]
if you question whether your order may be affected by such a cancellation. TCC Catering
reserves the right to cancel an event due to inclement weather.
Deposits for Non-College Events:
TCC Catering requires 25% of the estimated cost as a deposit at the signing of the contract
for non-college events. Events are subject to a 50% additional payment four weeks prior to
the event. If the event is booked within the four-week period, 50% of the estimated cost is
due at signing. The final guarantee and final payment is due 10 business days prior. All
non-college functions are subject to an 18% service charge and all applicable taxes. If your
organization is tax exempt, please provide that documentation at the signing of the
contract. Please contact TCC Catering at 757-822-1609 or [email protected] for further
information.
Catering Attendant Fees:
TCC Catering is pleased to offer attended service for your event. The number of attendees
is based on the number of guests and the type of service required. Service attendants are
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$25.00 per hour with a minimum charge of three hours. Certain events or menus may
require a Chef or assistant. This service is available at a rate of $30.00 per hour with a
minimum charge of 4 hours. Unless otherwise noted, prices quoted in this guide include
setup, standard linen, standard accompaniments and cleanup.
China/Disposable Service:
All events are serviced with disposable wares based on the guaranteed number of guests.
Additional items may be provided for an additional fee. One may choose to have upgraded
disposable wares at $2.00 per person or china service at $5.00 per person. China service
includes: all-purpose glass, dinner plate, dinner fork, salad fork, salad plate, knife, teaspoon,
dessert utensil, and cloth napkin. The catering office will need a minimum of two weeks (2)
notice for china service and upgraded disposable wares.
Orders & Payment for College Events:
TCC Catering Services requires an eVA purchase order for all college events. The approved
eVA Purchase Order and the requestor’s signature on a confirmed CaterTrax Invoice will
serve as the contract for the event. Payment terms are Net 30. Small Purchase Cardholders
without food restrictions may make an over-the-counter purchase for immediate need and
pay with their PCard.
Note: TCC Catering shall provide all food, beverages, and/or related services that are to be
used by faculty, staff, students, and groups utilizing college facilities with the exception of
student catered events under $100.
If TCC Catering is unable to provide the requested food, beverages, and/or related services,
a written “waiver” will be granted to the requestor for a one-time approval and authority to
contract with another vendor. This purchase shall be subject to college purchasing policies
and procedures, specifically those related to eVA usage and the college’s SWAM Program
(for college-sponsored events). The requestor must attach the written “waiver” from TCC
Catering and supporting documentation to their eVA requisition (college event) or purchase
order (non-college event).
Payment for Non-College Events:
TCC Catering Services requires that a purchase order, an approved credit card, or other
form of approved payment with a binding signature be provided prior to the event. A
binding signature on the Banquet Event Order along with any additional documentation will
serve as the contract for the event.
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LATE NIGHT/WEEKEND EVENTS:
Events that continue beyond normal operating hours or during the weekend in the CSC must
adhere to the late night event policy which requires:
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The sponsoring organization must contract with the Student Center Director or
designee at least three weeks prior to the event.
TCC Security Officers must be present. The number of officers necessary to staff the
event will be determined by Student Center Director or designee and the Director of
TCC Security based on the size, nature, location, and past history of the event and
organization.
The organization’s advisor and three student organization officers must be present for
the duration of the event, including set-up and clean-up times and room walk through
before and after event.
The organization’s advisor and student organization officers must attend a meeting one
week prior to the event to discuss event logistics with Student Center staff.
The sponsoring organization is responsible for all damages to the premises and/or
equipment as a result of the event.
Dances/Parties:
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All dances require a minimum of two TCC Security Officers. The number of officers
necessary to staff the event will be determined by Student Center Director or designee
and the Director of TCC Security based on the size, nature, location, and past history of
the event and organization.
The TCC Security must be contacted fifteen (15) business days before the event.
The organization’s advisor and three student organization officers must be present for
the duration of the event, including set-up and clean-up times and room walk through
before and after event.
The organization’s advisor and student organization officers must attend a meeting one
week prior to the event to discuss event logistics with Student Center staff.
The sponsoring organization is responsible for all damages to the premises and/or
equipment as a result of the event.
All dances and parties must end by 1:00 AM and the building cleared by 1:30 AM.
DECORATIONS:
Decorations for events held within the CSC and sponsored holiday decorations are subject to
specific restrictions. Failure to abide by these restrictions will result in fees for clean-up and any
damages incurred. Any student organization found to be in violation of these policies will be
required to remove the articles immediately and will be subject to fees along with possible.
suspension of future use of the facility.
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Doorways, halls, and stairs must remain unobstructed by decorations.
The burning of candles, sparklers, incense, paper leaflets, combustible figures, or
pyrotechnic devices is prohibited. However, catered events scheduled through TCC
Catering will be permitted to use candles only for decorative purposes, as long as they
are securely supported on substantial noncombustible bases and the candle flame is
protected.
Only flameproof materials are permitted. Materials are considered flameproof if they do
not ignite when subjected to the flame produced from an ordinary wood match.
No nails, screws, hooks, etc., may be driven into any walls, floors, or ceilings. Tape may
not be used on floors unless it is designated as “floor tape.” Floor tape will be provided
upon request at a cost. Regular masking, box, scotch, or duct tape is not permitted on
any walls, floors, or ceilings. Blue painters tape may be used on walls. Tape will be
provided upon request at a cost.
No decorations may be glued to any surface. No pins or tape (except for blue tape) may
be used to affix posters, paper, etc., to the walls, tables, etc. No decorations may be
hung from ceiling tiles or ceiling grids.
Fastening display materials to draperies, light fixtures, ceilings, sprinklers, and sprinkler
pipes is strictly prohibited.
Sand, glitter, sequins and confetti are prohibited.
No painting, including banners and construction work, may occur on the premises.
Fog and hazing machines are prohibited.
Covering windows is prohibited. Variances to this policy can be made by the Student
Center Director or designee.
All decorations must be removed at the conclusion of the event.
Decorating plans not addressed within this policy should be reviewed by the Student Center
staff prior to the event. If needed, CSC staff will assist with alternative ways to hang
materials that will not damage walls or finishes. These alternate arrangements must be
resolved at least two days prior to the event.
OUTDOOR SPACE:
Outdoor spaces around the Chesapeake Student Center may be reserved and used for outside
general purpose venues. The YWCA Child Care playground is not a reservable space. Any
public performances or presentations of a theatrical/film, musical or congregational nature, or
any event using amplified sound or audio visual equipment, requires an event approval form.
A backup rain location may be arranged in the CSC depending on availability. All outside events
must conclude by 9:00 PM. At the time of scheduling the event, all aspects of the event such as
electricity needs, sound needs, time of the event, safety and security and audio visual needs
must be discussed and provided in writing. Events scheduled during class hours must not be
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disruptive to adjacent classes. If the event is determined to be disruptive to classes, it may be
closed down. Available outdoor spaces include:
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The Breeze Way
The Dining Patio
The Front Lawn
ADVERTISING:
Recognized student organizations and departments may choose to advertise throughout the
Chesapeake Student Center. Methods of marketing are banners, easels, chalking, digital signage,
flyers/posters, outdoor signs, and tabling. Use of these methods of marketing requires prior
approval from the CSC Administrative staff.
The Chesapeake Student Center disclaims all responsibility for the contents of posters,
handbills, flyers, or other written material posted on campus. Students, faculty, staff and
administrators must be aware of current laws regarding libel, defamation, obscenity, and fair
labor relations or other applicable laws. Posters promoting establishments that sell alcoholic
beverages or relating to alcohol will not be approved. However, posters promoting alcohol
awareness and responsible decision-making will be approved.
Additional guidelines for marketing and advertising in these areas are listed below:
Banners:
Banner space is available for student organizations and campus departments. Spaces may
be reserved through the CSC Office Manager one week in advance. Space is allocated on a
first come, first serve basis with a maximum of two weeks per semester, per organization.
Banners that are obscene, defamatory, or could incite a breach of peace are prohibited.
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Banners may only be displayed inside the CSC and may not be displayed in any other
location on campus without approval from campus Provost.
Banners may only be displayed for a maximum of two weeks.
Banners in the CSC must look professional with grommets in the corners.
Banners should be 3’ x 6’ in size.
Banners will be hung and removed by CSC or campus staff only.
Banners must include the sponsoring organization, time, date, name, and place of
event.
Posters/Flyers:
All flyers, posters, or banners must be approved and stamped by the CSC Associate Director
or designee. Flyers, posters, or banners must be hung in approved areas only.
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Chalking Sidewalks:
Chalking sidewalks is an effective means of advertising events that are sponsored by a
student organization or department on campus (i.e. no personal announcements such as
―Happy Birthday). The advertisement must be approved by the CSC Associate Director or
designee. Events may only be advertised two days prior to the event and failure to follow
the chalking guidelines will result in loss of chalking privileges.
Areas permitted to be chalked are:
 The Breeze Way entry into the Student Center
 Sidewalks approaching the Student Center
 Sidewalk in front of and leading into the George B. Pass building
 Sidewalk in front of and leading into the Marian P. Whitehurst building
 Outdoor sidewalks connecting buildings and modular buildings
 Chalking is not permitted on brick paving surfaces.
 Messages shall not be written on any vertical surface which includes buildings, signs,
walls, pillars, posts, benches, planters, doors, windows, fountains, gates, bridges,
trash receptacles, steps and light posts.
 Chalking is allowed for five (5) working days. Clean-up must be conducted by the
responsible party at the conclusion of the 5th working day. If chalking is not totally
removed, there will be a charge for clean-up.
 Water-soluble chalk must be used.
Digital Signage:
Student organizations and college departments have access to advertise events and
programs on the digital information monitors located throughout the facility. Information
to be posted on the digital signage should be submitted via the Digital Signage Form and
sent to the CSC Information Desk electronically to [email protected]. All signage requests
are subject to approval and may need to be modified to ensure proper formatting.
Information must be approved before being posted.
Outdoor Signage:
Outdoor signs may be posted on “sandwich boards” at various locations around the
Chesapeake Student Center. Also, outdoor signs may be ordered and paid for by the
sponsoring organization. Requests for posting this type of signage and a mockup of the
sign should be submitted with your event request form for approval. Signs must be
removed post event.
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LOST AND FOUND:
Any lost items found in or around the CSC should be brought immediately to the Information
Desk located on the first floor. Most items will be accepted with the exception of those that
may pose a health or safety concern. Dishes, food, and non-prescription medications cannot
be accepted.
Recovery of Property:
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All items from the various departments in the building will be turned into the
Information Desk located on the first floor.
Once a day, all lost and found items will be given to Campus Safety.
Items of significant value i.e. cash, credit cards, TCC ID, etc., will be immediately turned
into Campus Security
If the owner can be determined, that person will be notified.
If an item is too large to be kept at the Information Desk, the item will be immediately
taken to the Operations Suite.
Claiming Property:
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Those claiming items can come to the Information Desk if the item was lost that day. If
not, all lost and found items will be at the Campus Business Office.
Individuals claiming items will be required to show ID.
Individuals claiming items will be required to provide a description of the item.
FITNESS CENTER:
The Fitness Center at the CSC provides a comfortable and enjoyable environment for fitness
enthusiasts of all skill levels. The Fitness Center’s equipment includes the following:
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4-True Treadmills
4- Octane Ellipticals
2-True Stationery Bicycles
1- Concept II Rower
1-Sci Fit UBE Bicycle
Hoist Selectorized Strength Equipment
Hoist Smith Machine
Dumbbells (5lbs. up to 75lbs.)
Fixed Barbells (20lbs. up to 110lbs.)
Medicine Balls (2lbs. up to 15lbs.)
Other ancillary pieces to accommodate mobility and other forms of exercise
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Fitness Center Policies
The following policies have been established to ensure a healthy and safe environment for
physical activity. Any misconduct should immediately be reported to a Fitness Center staff
member. Please stop by the Fitness Center desk on the second floor for a complete copy of
the rules.
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A valid TCC ID is required in order to utilize the CSC Fitness Center.
The Fitness Center is open to use by currently enrolled TCC students, TCC faculty, and
TCC staff. Non TCC affiliated guests are not allowed in the Fitness Center.
All personal affects not related to activity in the Fitness Center in the day use lockers
located on the second floor of the CSC. Items left in day use lockers will be removed
and stored at the CSC lost and found location at the close of business each day.
Fitness Center equipment can only be used for its intended purpose.
Olympic style lifts (e.g. cleans, snatches) are not permissible in the Fitness Center.
No outside personal training is permitted in the Fitness Center.
Dumbbells and barbells may not be used outside of the designated area assigned in
the Fitness Center.
Use of spotters is not mandatory, however it is highly recommended when necessary
(i.e. during heavy overhead lifts, squats, and adjustable bench exercises).
Weight lifting chalk is not permitted in the Fitness Center.
Fitness Orientations
Fitness orientations are not mandatory, however are highly advised for any person seeking
to use the CSC Fitness Center. Fitness orientations may be scheduled at the Fitness Center
desk.
Fitness Center Etiquette
The following Fitness Center etiquette tips have been established to ensure safe usage of all
fitness center equipment. Please be sure to keep the following etiquette tips at all times:
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Be courteous and respectful of others. No loud music, swearing, or excessively loud
grunting.
Return and rack equipment when finished.
Allow others to "work in" or take turns. Please do not monopolize several pieces of
equipment while others are waiting.
Wear proper attire such as closed toe sneakers (e.g. no flip-flops or sandals).
Wipe off equipment when finished. Sanitizing wipes are located throughout the
fitness floor.
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Do not drop (or dump) weights or other equipment on
the fitness floor.
No open food or beverages. Water and other “sports drinks” are allowed provided
they are in a closed bottle or container.
Please dispose of any empty bottles or trash in appropriate containers.
Check-In Procedures
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Upon entry into the Fitness Center, please present your TCC ID card to the staff
member on duty. Your ID card will be swiped to verify enrollment and/or
employment status with the College.
All first time users of the Fitness Center will be required to complete an
Assumption of Risk form prior to the Fitness Center. All risk forms will remain on
file and will be valid for one calendar year.
Be sure to leave the equipment in good condition.
Hours of Operation:
Fall/Spring Semester:
Friday:
7:30 AM – 6:30 PM
7:30 AM – 5:00 PM
Closed Except for Special Events
GAMES AREA:
The CSC Games Area is the campus hub for relaxing and unwinding in between classes. Located
on the second floor of the facility, the area features:
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Three billiards tables
Two foosball tables
Board games
Card games
3 Xbox One and Xbox 360 stations
3 PS4 and PS3 stations
TV Lounge with Blu-Ray and Wii U
Hours of Operation:
Fall/Spring Semester:
Friday:
9:00 AM – 6:30 PM
9:00 AM – 5:00 PM
Closed Except for Special Events
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General Polices:
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Limited food and beverages are permitted in designated areas.
No sitting, leaning or placing personal items on billiards and foosball tables.
Gambling of any form is not permitted.
Abusive and profane language is not acceptable.
All games will be no longer than 60 minutes unless no other customers are waiting.
All users checking out equipment will have to sign out game supplies and leave a current
TCC ID with staff which will be given back with the return of the equipment.
Billiards Tables:
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To use the equipment, a current TCC ID must be presented to the Games Desk. The ID will
be logged and kept until the equipment is returned.
No masse shots or shots where the stick is more than 30 degrees in angle above the
table.
Cues, racks and balls may be picked up at the Games Desk and returned there after the
game is finished.
No sitting, leaning or placing personal items on billiards tables.
No food or drink is allowed on the tables.
Any damage to equipment may result in charges for the person checking out the
equipment.
Time is limited to 60 minutes of play unless there are no customers waiting.
Game Stations:
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The CSC provides two different gaming systems including Xbox and PlayStation.
Games are available for no cost and can be checked out at the Games Desk.
No outside games are allowed.
Limited food and drink are allowed at the gaming stations.
Any damage to equipment may result in charges for the person checking out the
equipment.
Time is limited to 60 minutes of play unless there are no customers waiting.
Board/Card Games:
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Gambling is not permitted.
Available games include:
o Backgammon
o Cards
o Chess
o Checkers
o Jenga
o Monopoly
o Risk
o Trivial Pursuit
o Uno
Gaming Space Rental:
Members of the TCC Community may rent the Games Area for activities and
fundraisers. For more information, contact the Gaming/Recreation Supervisor at 757822-5244.
STUDENT CONNECT CENTERS:
Located on the first floor of the CSC, the Student Connect Center is a station that provides
students with a location in the building where they can connect electronically: Options
include:
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Check e-mail
Print class schedules
Request meeting, study and event space
Check events calendars
Check traffic and weather conditions
This area is intended for short term use with limited access to web sites and is designed to
help facilitate the flow of information on issues that directly impact Tidewater Community
College.
PIANO USAGE:
The CSC invites the campus community to enjoy the use of the piano located in the
Commons Lounge on the First Floor. Pianists are expected to be courteous of others by
monitoring their noise level keeping in mind others in the area. The piano may not be
relocated to other areas unless it has been reserved for an event within the facility and the
CSC Administrative staff have approved this request.
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If the piano is reserved for a special event and requires
relocation to another site within the building, tuning will be required. The CSC staff will
contact the appropriate vendor to tune the piano and any charges will be passed along to
the requesting customer. Any damages will be assessed by a professional and any resulting
charges will be forwarded to the sponsoring organization/contact.
CODE OF CONDUCT:
Tidewater Community College and the Chesapeake Student Center are committed to
maintaining a social and physical environment conducive to carrying out its educational
mission. The following unacceptable behaviors are outlined in the Student Code of Conduct
and include but are not limited to:
Prohibited Conduct:
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Threat to health or safety
Bomb threat or false fire alarm
Bringing weapons into the facility
Obscenity and profane language
Assault, battery, fighting
Sexual assault, stalking
Hazing, harassment
Theft
Destruction of property
Illegal entry
Disorderly assembly
Gambling
Consumption of alcoholic beverages
Use of illegal drugs
Use of tobacco products
Forgery, providing false information
Unauthorized use of computer resources
All members of the community college and visitors are expected to comply with applicable
federal, state, local laws and college policies. CSC Administrative Staff have the right to have
Campus Security remove violators from the facility. Certain cases, depending upon the severity,
will be forwarded to the Campus Dean of Student Services or Provost for further action.
EXPRESSIVE ACTIVITY:
TCC and the Chesapeake Student Center promote the free exchange of ideas while
maintaining the safe, effective, and efficient operation of the college. The Expressive
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Activity Policy applies to all buildings, grounds, and other spaces
owned or controlled by Tidewater Community College. It provides for expressive
activities by all students,
student organizations, and employees of Tidewater Community College. The policy
extends to individuals or organizations who are not members of the college community
(i.e., not students, student organizations, or college employees) who are sponsored by a
college recognized student organization. It does not provide privileges to employees of
Tidewater Community College contractors or vendors assigned to work at a college
location. Nor does it provide opportunities for commercial activities, i.e., the offering of
or promotion of goods and services for sale or other consideration. This policy does not
apply in instances when speakers, performers, groups, etc. are invited by the college.
Nor does it apply to external groups that arrange to use college space through a
Facilities Use Agreement.
Tidewater Community College property is primarily dedicated to academic, student life,
and administrative functions. But it also represents the “marketplace of ideas,” and
especially for students, many areas of campus represent a public forum for speech and
other expressive activities. The college may place restrictions on expressive activities
occurring indoors, but especially for students and student organizations, the outdoor
areas of campus remain venues for free expression, including speeches,
demonstrations, and the distribution of literature. Indoors or outdoors, TCC shall not
interfere with the rights of individuals and groups to the free expression of their views
or impermissibly regulate their speech based on its content or viewpoint. Such
restrictions must be content-neutral, narrowly tailored to serve a significant
governmental interest, and allow ample alternative channels for communication of the
information. No event or expressive activity shall be permitted to violate or hinder the
rights of others within the campus community or substantially disrupt normal college
operations. Door-to-door activities, such as solicitation and distribution of literature, are
prohibited in college buildings.
While the college is obligated to provide opportunities for expressive activities, TCC shall
be under no obligation to require or promote attendance at such events or to provide
ancillary services, such as sound amplification or other audio-visual services to enhance
the presentation of the expressive activity. Students, student organizations, and
employees will not be charged for routine services, such as Security or Custodial
Services for an expressive activity event. However, in the event that the venue
requested for the expressive activity normally has other service charges for its use, such
as the Roper Theater, the student, student organization, or employee requesting the
venue shall be responsible for paying for those services. College-sponsored activities
and events shall take precedence over all extracurricular activities and events, including
expressive activities. During an expressive activity event, the student, student
organization, or college employee using an interior facility shall be responsible for
preserving and maintaining the facility. If the event results in any damage to the facility,
the person(s) or organization (and its officers, if applicable) conducting the expressive
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activity shall assume responsibility for the damage. This responsibility shall also extend
to those conducting an expressive activity event in an exterior area of the college when
the event results in damage to college structures or infrastructure (e.g., sidewalks and
other hardscapes, underground utilities, etc.).
In general, the college’s procedures will provide opportunities for scheduled and
unscheduled or spontaneous expressive activity in a manner that does not interfere
with the safe, effective, and efficient conduct of the college’s business functions or with
the rights of other individuals.
Reserving College Facilities for Expressive Activity:
 Students, student organizations, or college employees desiring to reserve college
facilities for expressive activities shall submit their requests to the designated
college administrator.
 Normally, twenty-four hours advance notice shall be required when individual
students, student organizations, or employees desire to use designated college
space or facilities as delineated below. More notice may be required to allow for
sufficient logistical support and to ensure the safety and security of the campus or
center.
 The college areas and facilities are designated as available, with prior scheduling, for
expressive activities, including the expressive activity of individual students and
employees.
 Requests to Schedule Expressive Activities must be submitted to the designated
college administrator at least twenty-four hours in advance of the desired time of
the activity. More notice may be required depending upon the anticipated size of
the group, the popularity of the space, and other factors to allow for sufficient
logistical support.
 The designated college administrator shall not require any more advance notice
than is necessary to make appropriate arrangements to support the activity.
 The request shall include the specific location requested, the estimated number of
expected attendees/participants, and the name and contact information of at least
one person who can be contacted regarding logistics of the event, including at least
one person who will be present at the event.
 The designated college administrator shall respond to the request to schedule an
expressive activity as soon as feasible after its receipt. When assessing a request to
reserve campus facilities, the administrator must not consider the content or
viewpoint of the expression or the possible reaction to that expression.
 Restrictions may not be imposed on students, student organizations, or college
employees due to the content or viewpoint of their expression or the possible
reaction to that expression.
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In the event that other persons react negatively to a student’s, student
organization’s, or college employee’s expression, college officials (including TCC
Security staff) shall take all necessary steps to ensure public safety while allowing
the expressive activity to continue.
Requests to use the designated areas and facilities from students, student
organizations, or employees shall be approved on a first-come, first-served basis.
These requests may be denied only for the following reasons:
o the requested venue is an indoor facility that the college has designated as
not available for expressive activity under section 4.3 of this policy;
o the requested venue is an indoor facility and the request conflicts with
restrictions enacted pursuant to section 4.3 of this policy;
o the activity will attract a crowd larger than the venue can safely contain;
o the activity will substantially disrupt college operations (including classes);
o the venue is already reserved for another event;
o the activity will substantially disrupt another event being held at a
neighboring venue;
In the event that multiple individuals or organizations submit conflicting reservation
requests, the following order of precedence shall govern:
o official college-sponsored activities and events;
o recognized student organization activities and events;
o student activities and events; and
o all other activities and events.
o the activity is a clear and present threat to public safety, according to the TCC
Security department; or
o the activity is unlawful.
Spontaneous Expressive Activity Students, student organizations, and employees
shall be allowed to engage in unscheduled or spontaneous expressive events and
activities consistent with the following provisions.
No college personnel may impose restrictions on students, student organizations (or
their sponsored guests), or employees who are engaging in spontaneous expressive
activities due to the content or viewpoint of their expression or the possible reaction
to that expression.
In the event that other persons react negatively to these activities, college officials
(including TCC Security staff) shall take all necessary steps to ensure public safety
while allowing the expressive activity to continue.
Outdoor Areas:
For outdoor college facilities and areas, students, student organizations, their sponsored
guests, and employees may freely engage in spontaneous expressive activities as long as
they do not:
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block access to campus buildings;
obstruct vehicular or pedestrian traffic;
substantially disrupt previously scheduled campus events;
substantially disrupt college operations;
constitute unlawful activity; or
create a clear and present threat to public safety, according to the TCC Security
department.
Indoor Areas:
No indoor areas or facilities of the college are designated as available for spontaneous
expressive activities.
Relocation of Expressive Activity:
The designated college administrator may require that a spontaneous expressive activity
be relocated if it substantially disrupts college operations, violates or hinders the rights
of others, creates a clear and present threat to public safety, substantially disrupts
previously scheduled campus events. The administrator may suggest alternative
locations for the expressive activity that ceases the disruption and provide ample
alternative channels for communication of the information. The expression of
competing viewpoints or multiple speakers in proximity to each other does not, in and
of itself, constitute a substantial disruption.
Areas Not Available for Expressive Activity College:
Campus administrative offices (including support facilities, such as warehouses and
physical plant/facilities maintenance spaces), libraries (other than designated public
meeting spaces), and classrooms during their scheduled instructional hours are not
available for expressive activity. College areas under the control of contractors,
including spaces designated for food services, child care (including identified outside
play areas), bookstore operations, and construction zones are not available for
expressive activity.
Responsibility for Damages:
If damage occurs to college property as a result of the expressive activity event, the
Director of Facilities Management & Services shall determine the cost to repair or
restore the damaged area or infrastructure. The person or organization responsible for
the event will be assessed the cost of the repair/restoration.
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Reservable Areas:
The following areas/facilities are may be reserved for scheduled expressive activity
by students, college-recognized student organizations (and their guests), and
employees on a first-come, first-served basis without regard to the content or
viewpoint of the expression or the possible reaction to that expression.
Exterior Areas:
 Academic Building Theater Patio
 Student Center Breezeway
 Student Center Dining Patio
Interior Areas:
 Classrooms throughout the campus during non-instructional hours
 Pass Building – Room 188 Provost’s Conference Room
 Whitehurst Building – Conference Room 2057
 Academic Building:
o Room 4201 – Theater/Multi-Purpose Assembly Space
o Room 4200 – Lobby outside Theater/Multi-Purpose Assembly Space
 Student Center:
o Room 3100 – Chesapeake Bay Room
o Room 3106 – Potomac Room 3H11C – Commons Lounge
o Room 3H41A – Gallery Lounge
o Room 3H21D – Veterans Lounge
o Room 3214 – Chickahominy
o Room 3300 – Big Otter
o Room 3304 – Rappahannock
o Room 3310 – Little Otter
o Room 3H31E – Balcony
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No. 3204
Policies and Procedures
Rev.: 0
Date: June 4, 2015
Subject: Use of College Facilities by External Entities
1. Purpose .................................................................................................................... 1
2. Policy ........................................................................................................................ 1
2.1. Applicability ...................................................................................................... 2
2.2. Revenues ......................................................................................................... 3
2.3. Catering and Alcoholic Beverage Service ........................................................ 3
3. Responsibilities ......................................................................................................... 3
4. Procedures ............................................................................................................... 3
4.1. Request to Use College Facilities ..................................................................... 3
4.2. Review and Response to Request to Use College Facilities ............................ 3
5. Definitions ................................................................................................................. 4
6. References ............................................................................................................... 4
7. Review Periodicity and Responsibility ...................................................................... 4
8. Effective Date and Approval ..................................................................................... 4
9. Review and Revision History .................................................................................... 4
Appendix A: Facilities Use Request Form
Appendix B: Facilities Use Agreement
Appendix C: Facilities Use Fee Structure
1. Purpose
The purpose of this policy is to establish guidelines and procedures for the use of
Tidewater Community College (TCC) facilities, including academic and non-academic
spaces and exterior areas, by external entities.
2. Policy
As a service to the community, TCC permits other state agencies, local governments,
community groups, non-profit organizations, for-profit entities, and individuals to
request the use of college facilities for meetings and other events on a space-available
basis. Priority of use shall be given to those activities related to the academic, student
services, cultural, recreational, and employee support programs and functions of the
college.
TCC facilities shall be used in a manner consistent with their intended purpose and in
a safe, professional manner so as to not endanger the college community or the
Use of College Facilities by External Entities
Page 1 of 4
Tidewater Community College
Policy 3204
Rev: 0
June 4, 2015
general public. The college may restrict access to land and buildings to protect
individuals, property, and equipment. Any person utilizing a college facility who
engages in unlawful or disruptive conduct or violates college policy may be directed
by a college official to leave the property. Failure to comply with such requests and
failure to abide by regulations governing the use of college facilities constitute
trespassing under Virginia state law and may lead to disciplinary action and/or arrest.
TCC is not obligated to tolerate events that interfere with any lawful mission, process,
or function of the college. Requests for approval of events may be denied if they pose
a clear and present danger to college students, employees, and facility users.
2.1. Applicability
The procedure for requesting the use of TCC’s facilities shall apply to all external
entities except as noted. In all cases, the responsible college official (i.e., the
respective Campus Provost, the Vice President for Workforce Solutions, or other
member of the President’s Executive Staff) shall determine whether the
requested use is compatible with the college’s operations and this policy.
Other state agencies shall be afforded the use of TCC facilities for legitimate
business purposes at no cost. By virtue of their financial support for the
development of the college’s campuses, local governments shall be permitted to
use the college’s facilities for legitimate business purposes at no cost. Non-profit
entities shall not be charged the space utilization fee for meeting space but will
be charged the direct costs of using the college’s space for their meetings (e.g.,
set-up/break-down, custodial, audio-visual, and security services). For other
uses by non-profit entities (e.g., athletic or recreational sports, cultural events,
community fairs, etc.), the responsible college official shall determine the charge,
up to one-half the space utilization fee charged to for-profit entities plus the
associated direct costs. For-profit entities and individuals shall be charged the
space utilization fee as well as the direct costs for using the college’s space. The
Facilities Use Agreement (Appendix B) shall be completed in all instances of use
by external entities.
This policy does not apply to the use of college facilities by college-sponsored
organizations (e.g., recognized student clubs & organizations, employee groups,
etc.) or related entities (e.g., TCC Educational Foundation). Nor does it apply to
college-approved programs or activities, including those sponsored by or under
the direction of the college or one of its related entities or approved organizations.
This policy does not apply to the TCC Roper Performing Arts Center theater,
which operates under commonly accepted business processes for commercial
theaters. A distinct Facilities Use Agreement has been developed and approved
by the appropriate legal counsel for the theater. The Vice President for Academic
Affairs & Chief Academic Officer exercises executive oversight over the theater’s
operations and shall ensure that they comport with the college’s mission and
strategic objectives.
Page 2 of 4
Policy 3204
Rev: 0
June 4, 2015
2.2. Revenues
Revenues from the use of college Auxiliary program spaces (e.g., student center
spaces) shall be deposited into an appropriate local fund budget account.
Revenues generated by the space utilization fee for college Education & General
(E&G) space shall be deposited into an appropriate state E&G budget account.
Recovery of direct costs shall be deposited into the account from which the
service was provided.
2.3. Catering and Alcoholic Beverage Service
The college’s contracted food services vendor shall have first right of refusal for
all catering associated with events arranged under this policy. Event sponsors
desiring to include alcoholic beverage service shall comply with TCC Policy 1103
(Alcohol and Other Drugs).
3. Responsibilities
The Executive Vice President, in consultation with the Campus Provosts and Vice
President for Workforce Solutions, shall develop and maintain procedures that are
consistent with this policy.
4. Procedures
The following procedures shall be used to request and approve use of college facilities
by external entities.
4.1. Request to Use College Facilities
After identifying the desired TCC space, the potential user will complete a
Facilities Use Request and submit it to the college official responsible for the
space – i.e., the respective Campus Provost or the Vice President for Workforce
Solutions, or designee. For those spaces with reservation forms in the college’s
Event Management System, the online form shall be used. For other TCC spaces
and facilities, Appendix A (Facilities Use Request Form) shall be used.
4.2. Review and Response to Request to Use College Facilities
Upon receipt of a request to use a facility or space under his/her purview, the
responsible college official (i.e., Campus Provost or Vice President for Workforce
Solutions, or designee) shall determine whether the proposed event is consistent
with this policy. If it is not, the responsible college official will notify the requestor
that the proposed use is not permissible under college policy.
If the event is permissible under this policy, the responsible college official will
determine the space utilization fee and direct costs, complete User Charges and
College Approval section of the Facilities Use Request Form and return it and a
copy of Appendix B (Facilities Use Agreement) to the requestor. The responsible
college official shall also advise the user of any instructions specific to the event
(e.g., catering, adherence to the college’s policy on alcoholic beverages, etc.)
and the date(s) by which the Facilities Use Agreement and the required
Page 3 of 4
Policy 3204
Rev: 0
June 4, 2015
insurance certification must be returned in order to hold the requested space for
the event.
At the conclusion of the requested event, the responsible college official will
provide a copy of the completed Facilities Use Request and Facilities Use
Agreement to the Director of Fiscal Services for billing the charges to the user.
5. Definitions
No definitions are associated with this policy.
6. References
TCC Policy 1103 (Alcohol and Other Drugs)
7. Review Periodicity and Responsibility
The Executive Vice President shall review this policy at the anniversary of its approval
and, if necessary, recommend revisions.
8. Effective Date and Approval
This revision to the policy is effective upon its approval by the College President on
June 4, 2015.
Policy Approved:
Procedure Developed:
Edna V. Baehre-Kolovani, Ph.D.
President
Franklin T. Dunn
Executive Vice President
9. Review and Revision History
This is the initial version of this policy.
Page 4 of 4
APPENDIX A
TIDEWATER COMMUNITY COLLEGE
FACILITIES USE REQUEST FORM
Chesapeake Campus
Norfolk Campus
Portsmouth Campus
Virginia Beach Campus
Workforce Solutions
1428 Cedar Road
Chesapeake, VA 23322
757-822-5100
300 Granby Street
Norfolk, VA 23510
757-822-1110
120 Campus Drive
Portsmouth, VA 23701
757-822-2124
1700 College Crescent
Virginia Beach, VA 23453
757-822-7100
7000 College Drive
Suffolk, VA 23435
757-822-1234
Guidelines and Procedures for Non-College Use of Facilities
Use of TCC facilities for activities or events is subject to the provisions of TCC Policy XXXX and the following guidelines:
 Priority of use for all TCC facilities is for college business. TCC reserves the prerogative to cancel any use by non-college
affiliated users with 5 work days’ notice or as otherwise provided by mutual agreement.
 Approved use is confined to the immediate proximity of the “Designated Location” only.
 Users are required to supervise all activities and adhere to all federal, state, and local laws in addition to TCC policies. Gambling,
smoking, and consumption of alcoholic beverages, except in accordance with TCC Policy 1301, is prohibited.
 Non-college affiliated users will be charged space use fees and/or direct costs as stipulated in TCC Policy XXXX.
Procedures for requesting facilities use follow:
 Complete and submit this form to the campus provost for the desired campus location above or the Vice President for Workforce
Solutions for space at the college’s Suffolk location.
 Requests must be received by not later than ten (10) working days prior to the scheduled event in order to be processed and
considered for approval. Any request requiring resources (e.g., audiovisual services) must be received at least 30 days in
advance. Modifications to the VCCS Facilities Use Agreement may require 30 days for legal review/approval.
 Once approved, all non-college affiliated users will be required to complete the standard VCCS Facilities Use Agreement.
 All non-college affiliated users, except other state agencies and local government entities, must provide a Certificate of Insurance
as delineated in the VCCS Facilities Use Agreement.
 All user fees must be paid in full. Reservations will not be confirmed until all fees are paid. The college reserves the prerogative
to assess fees to cover additional services requested but not outlined herein.
 An approved copy of this form, the Facilities Use Agreement, and receipt for payment of the fees must be presented upon
request at the event location.
Applicant Information
Organization Name:
Applicant Status:
Date of Application:
State Agency
Local Government
Non-Profit*
For-Profit
Individual
* TCC reserves the prerogative to require proof of non-profit status.
Contact:
Address:
Phone:
Fax:
E-Mail:
Event Information
Desired Event/Activity Area:
Description of Event/Activities:
Date(s):
Time:
___m
To:
___m
Event Start Time:
___m
(Include pre-event set-up and post-event break-down, if any.)
Number of Guests:
Invited Only
Open to College Community
Will any products or services be sold at this event?:
No
Yes, specify:
Will any fees be charged to participants in this event?:
No
Yes, specify:
Open to General Public
(Registration fees, admission tickets, donations, etc.)
Will food or refreshments be served?:
No
Yes, specify:
Will alcoholic beverages be served?:
No
Yes – approval required per TCC Policy 1301 before event confirmation
Facilities Use Request Form
Page 1 of 2
Appendix A
Space and Setup Requirements
Furniture Requirements:
Tables:
Chairs:
Other:
Setup (Please describe desired setup and/or attach diagram):
Audio-Visual Equipment Requirements:
Microphone/PA System
Projection System
Internet Connection
Computer
Conference Phone
DVD/VCR
Document Camera
Other (specify):
Terms and Conditions
The applicant agrees to:
1. Comply with all provisions of the Facilities Use Agreement, including the indemnification and insurance requirements.
2. Provide direct supervision of all activities and adhere to all federal, state, and local laws in addition to the relevant TCC policies.
3. Restrict the activities of the event to the authorized space and its immediate proximity.
4. Obtain college approval for any event promotional materials in advance of their use.
5. Comply with the instructions of the college’s officers and security staff.
Signature of Applicant
Date
User Charges & College Approval**
Space Use
Designated Location:
Room Set-up/Break-Down
Custodial Services
Security
Building
A/V Staff
Date:
Other
Comments:
Time:
Room Name/Number
am/pm -
am/pm
Event Total:
Approval for Requested Use:
Signature of Campus Provost/Vice President for Workforce Solutions
Date
** Approval is pending completion of the Facilities Use Agreement and alcoholic beverage authorization, if necessary.
Facilities Use Request Form
Page 2 of 2
APPENDIX B
FACILITIES USE AGREEMENT
(THIRD PARTY SINGLE-EVENT OR SCHEDULED USE OF COLLEGE FACILITIES)
This Facilities Use Agreement (this “Agreement”) is made as of
, 20
, between TIDEWATER COMMUNITY COLLEGE (the
“College”), and
,
a
Virginia [corporation][limited liability company][partnership][other:
] (the “User”). In consideration of the mutual agreements in this Agreement
and all attachments to it, the parties agree as follows:
A. Certain Basic Terms and Information:
1. Address of User:
2. User’s Contact Information:
Authorized Representative:
Phone:
Fax:
Email:
(the “Event”)
3. Name of Event:
4. Date and Time of Event(s):
One Time: The date and time of the Event shall be for the hours from
a.m./p.m. on
, 20
a.m./p.m. on
, 20
,
for
to
the
event
described in Paragraph A.7. below.
Recurring: At
a.m./p.m. on the following days/dates:
.
Page 1 of 8
Last Revised – 2/26/10
VCCS Facilities Use Agreement
(Third Party Single Event or
Scheduled Use of College Facilities)
5. Facilities:
The areas of the College’s campus described specifically in
Paragraph B below and Exhibit A attached hereto and made a part hereof (the
“Facilities”).
6. Event Fee: In consideration for the User’s use of the Facilities pursuant to this
Agreement, the User shall pay the College the Facilities Use Fee, in the
amount(s) and according to the schedule on the attached Exhibit B, by check(s)
made payable to the College and delivered to:
121 College Place, Suite 510
Norfolk, Virginia 23510
Attn: Accounts Receivable
7. Authorized Uses: [DESCRIBE USES WITH SPECIFICITY AND IN DETAIL]
B. Agreement: The College hereby permits the User to use 1) on a nonexclusive
basis, certain College roadways and parking areas on campus for the Event to be
held on the dates and times set forth in A.4 above, and 2) certain of the College’s
land for the purpose of set-up, conducting the Event, a vendor area and parking,
and restoration of the Facilities to their condition prior to the Event, and such other
uses as are described specifically in A.7 above. Specifically, the User shall have
the right of reasonable access to the locations shown on Exhibit B attached hereto
and made a part hereof, at the date(s) and times specified in paragraph A.4 above.
User shall have nonexclusive access to the Facilities at the stated times solely for
the Authorized Uses in A.7 above. The User’s use on the day prior to the Event
shall be limited to setup activities and on the day after the Event shall be limited to
Page 2 of 8
cleanup/restoration activities. User agrees to accept all the Facilities in as-is
condition and shall leave them in the condition received.
It shall be User’s
responsibility to repair and/or clean the Facilities, at User’s sole cost and expense,
in order to return the same to their condition prior to the Event. The User shall be
fully responsible for ensuring that the Facilities are safe for participants of the Event
and that it has communicated with the College regarding what police and safety
services are adequate to address all applicable laws, safety codes and regulations.
The College reserves the right at all times to control all of the Facilities, areas and
other resources of the College, including, without limitation, the right to relocate
User into alternative, comparable space on campus, and to enforce all applicable
laws, rules and regulations relating thereto. Duly authorized representatives of the
College may enter the Facilities for maintenance at any time and on any occasion
without any restriction whatsoever.
C. Equipment, Services Provided by the College, and Utilities: The College shall
provide certain services in the manner and at the costs set forth on Exhibit C
attached hereto and made a part hereof. In addition, the User may request the
College to provide certain other equipment, services or other resources in
connection with the User’s use of the Facilities. To that end, User shall request, in
writing, at least thirty (30) days prior to the scheduled event for such equipment,
services or other resources, the nature and quality of such desired use. To the
extent that the User’s use of the Facilities will require extraordinary utility
consumption, the User shall pay the College for such utility consumption (e.g.,
electricity) by User in the Facilities and for any equipment rentals or other usage
of services or resources under this provision at the College’s standard rates. Such
rates will be provided to the User upon request. To the extent that the User
provides its own equipment for use at the Facilities, such use shall be subject to
the prior approval of the College, and the College shall not be liable for any damage
or loss to such equipment, unless such loss is caused by the gross negligence or
willful misconduct of the College.
Page 3 of 8
D.
User’s Responsibilities: The User shall be responsible for obtaining and paying
for any and all necessary licenses and/or royalties required by all applicable
copyright laws, and for advertising and ticket printing, if any. The User shall be
responsible for all of its own costs and expenses, including without limitation any
payments made to any union, guild, or artists association hired by the User for the
matters covered by this Agreement.
The User is responsible for paying all
applicable state and federal taxes, if any, relating to User’s activities under this
Agreement. The User will be charged Virginia Sales Tax for any rentals or other
items for which such sales tax would apply, unless a current exemption is
appropriate and available to User. The User may use only the Facilities set forth
in this Agreement. Under no condition shall any unauthorized person undertake
repair, service or alteration any portion of a Facility without the prior written consent
of the College which may be withheld in the College’s sole and absolute discretion.
E. Liability:
The User assumes any and all risk of loss, damage, or liability
whatsoever which the User, the User’s officers, agents, employees or invitees may
sustain while using the Facilities. The College, its officers, agents and employees
shall not be liable for any injury, damage or loss of personal property which occurs
on or about the Facilities caused by the negligence or misconduct of the User, the
User’s officers, agents and employees or invitees or their use of the Facilities. The
User shall defend, indemnify and hold the College harmless from any and all
losses, expenses, demands, actions, suits, claims or liabilities of whatsoever
nature resulting from any injury or death to any persons or any property damage
related to User’s use of the Facilities.
F. Insurance: The User shall maintain, at the User’s expense, during the term of this
Agreement, liability insurance in which both the User and the College, its officers,
agents and employees, are named as insureds with minimum policy limits of two
million dollars for personal injuries, including death, and one million dollars in
aggregate for all property damage; the term of such coverage shall coincide with
the term of this Agreement. The insurance policy shall contain a provision which
Page 4 of 8
states that it cannot be canceled except upon at least fifteen (15) days prior
express written notice to all insureds. The User shall keep such insurance in place
and current throughout the term of this Agreement and shall furnish the College,
at least two (2) weeks prior to the Event, with copies of the policies required
hereunder.
G. Nature of this Agreement: The parties understand that: i) this agreement is a
contract and not a real property lease, ii) the relationship hereunder is that of
contracting parties and not that of landlord and tenant, and iii) this Agreement does
not convey an interest in real estate. As such, the College reserves the right to
change the location of the Facilities or to terminate this Agreement in accordance
with the terms hereof.
H. Damages and Loss: If the Facilities incur any loss or damage as a result of the
User’s use, User’s negligence or willful conduct or that of the User’s employees,
agents or invitees, the College will repair and/or replace damaged or lost property
as required to restore it to its condition before the damage or loss, and will invoice
the User for the cost, due and payable upon receipt. The User is deemed to have
accepted the Facilities and other College resources described here in the condition
existing as of the date of this Agreement, except for only latent, undisclosed
defects of which the College had knowledge.
I. Miscellaneous: The User cannot assign this License in whole or part without the
College’s express prior written consent, which consent may be withheld in the
College’s sole and absolute discretion. The User shall not represent or imply, in
any way, that the User is affiliated with the College, and the User shall not
represent or imply that the College endorses, co-sponsors or approves of the
User’s activities without the College’s express written permission. This Agreement
contains all the parties’ understandings and agreements related to the User’s use
of the Facilities, and may be changed only by an agreement in writing signed by
both parties and attached hereto. This Agreement shall be governed by the laws
of the Commonwealth of Virginia, without reference to conflict of law principles.
Page 5 of 8
The User is subject to all applicable state and federal laws and the College’s rules
and regulations. In its performance under this Agreement, the User acts and will
act as an independent contractor, and not as an agent or employee of the
Commonwealth.
J. College Rules and Regulations: The User and its employees, agents,
representatives and attendees shall comply with all applicable laws, codes,
regulations, policies and procedures of the College and the Virginia Community
College System, including without limitation the following – attendees at the Event
are prohibited from: smoking in public buildings; possession of illegal substances;
cooking or serving food, except in designated kitchen areas; possession of
animals, except when required to assist disabled persons; tampering with fire
system or fire safety equipment; possession of any weapon or facsimile, fireworks,
or other flammable materials; disruptive, destructive or dangerous behavior;
possession or consumption of alcohol in public areas, or possession or
consumption of alcohol by persons under the age of twenty-one.
K. Cancellations or Changes Made by College: The College is not liable for any
cancellation or change in location caused by events beyond the College’s
reasonable control, such as acts of God or acts of the Commonwealth in its
sovereign or contractual capacity. The College will close to the public, including
persons who wish to attend on-campus events, if the College’s designated officials
determine there is reasonable cause, such as weather emergency, power outage,
water outage, civil unrest, threat to national security or any other occurrence that,
in the opinion of the College’s officials, is potentially and sufficiently dangerous to
persons on campus or traveling to campus. The College shall not be responsible
for any costs resulting from a cancellation or delay due to weather emergency,
power outage, water outage, civil unrest, threat to national security or any other
occurrence that is potentially dangerous to persons on campus. Event fees are
non-refundable, provided, however, that the College will make a reasonable
attempt to reschedule events that have been cancelled.
Page 6 of 8
L. Entire Agreement: This Agreement constitutes the entire agreement between the
parties relating to the matters covered hereby. This Agreement terminates at the
end of the term set forth in paragraph A.4 above, regardless of whether the event
scheduled by the User occurs or is completed. Extensions or modifications, if any,
to this Agreement, shall be made only by a written agreement between the parties.
M. Additional Conditions (if any): This agreement shall be contingent upon the
User providing to the College the following items on or before
, 20
: [Insert any applicable conditions “NONE ”]
N. State Provisions: This Agreement and the parties hereto are subject to the
following additional provisions required by the Commonwealth: Because the
College, as an entity of the Commonwealth of Virginia, cannot accept certain
standard clauses that may appear in typical contracts between private parties, as
a matter of law and policy of the Commonwealth of Virginia, the User agrees that
no provision described below which appears in any accompanying contract shall
be of any force and effect against the College:
a. a requirement that the College assume any liability for personal injury or
property damage not authorized by the Virginia Tort Claims Act;
b. any provision constituting anyone other than a duly authorized college
employee as the agent of the College;
c. a provision requiring the College to indemnify, save, and hold any person,
entity or party harmless from any risk, damage, or cost whatsoever;
d. a provision permitting or requiring the application of the law of any state
other than that of Virginia in the interpretation or enforcement of the
contract, including this addendum;
Page 7 of 8
e. a provision limiting the User’s liability for property damage or personal injury
due to fault or negligence;
f. any requirement that the User be named as a coinsured to any insurance
policy or program of self-insurance maintained by the College;
g. any term requiring the College to abide by the rules of unions or any other
non-governmental association;
h. any term imposing personal liability upon the officer or employee who signs
the contract for the College;
i.
any term that requires the College to engage in, or submit to, binding
arbitration.
j.
requiring the College to withhold information from the public contrary to
the requirement of the Virginia Freedom of Information Act.
k. purporting to afford the User a remedy against the College that is not
otherwise available by virtue of the sovereign immunity of the
Commonwealth of Virginia, at common law, or under the United States
Constitution.
l.
Requiring the College to waive legal rights that by law may only be waived
by the Attorney General of the Commonwealth of Virginia.
In addition, if this Agreement is for a sum in excess of $10,000, then the User agrees
to comply with the following provisions required by the Virginia Public Procurement
Act: § 2.2-4311 of the Code of Virginia (regarding anti-discrimination) and § 2.2-4312
of the Code of Virginia (regarding maintaining a drug-free workplace).
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed by their duly authorized officials, on the dates set forth below:
TIDEWATER COMMUNITY COLLEGE:
[USER NAME]
By:
By:
Name:
Name:
Title:
Title:
Date:
Date:
Page 8 of 8
:
EXHIBIT A
FACILITIES TO BE USED
[Attach or enter here the floor plan and/or specific description of the Facilities.]
See attached diagram or floor plan or:
Page 1 of 3
EXHIBIT B
EVENT FEES
[Attach or enter here the fee structure for the Event – must include when payments
are required to be made to the College.]
Page 2 of 3
EXHIBIT C
SERVICES TO BE PROVIDED
The College agrees to provide the following services at the rates listed below,
provided, however, that the User shall give the College at least two weeks prior written
notice for the College to do so:
[Insert services and rates.]
Page 3 of 3
APPENDIX C
FACILITIES USE FEE STRUCTURE
Campus
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Chesapeake
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Building
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Andrews
Student Center
Student Center
Student Center
Student Center
Facilities Use Fee Schedule
Room Name
Chesapeake Bay
Chesapeake Bay - A
Chesapeake Bay - B
Potomac
Commons Lounge
Dining Area
Gallery Lounge
Veterans Lounge
Chickahominy
Otter
Otter - A/B
Otter - B/C
Otter - A
Otter - B
Otter - C
Rappahannock
Little Otter
Little Otter - A
Little Otter - B
Vendor Lobby - Table
Green (Outside)
Lobby
Outdoor patio
Study Room - 2nd Floor
Room
Number
3100
3100A
3100B
3116
3H11C
3H11E
41A
3H21D
3214
3300
3300A/B
3300B/C
3300A
3300B
3300C
3304
3310
3310A
3300B
3H11C
N/A
5100
N/A
5202
5206
Square
Footage
Capacity
6,000
3,600
2,400
480
2,625
1,836
432
680
336
1,680
1,120
1,120
560
560
560
340
680
340
340
N/A
3121
679
1937
120
154
882
541
341
24
245
71
24
50
18
220
140
140
70
70
70
24
98
49
49
N/A
N/A
13
23
6
10
Daily
Rental
Rate (ForProfit)
$ 1,000.00
$ 600.00
$ 400.00
$ 80.00
$ 450.00
$ 300.00
$ 70.00
$ 120.00
$ 60.00
$ 280.00
$ 180.00
$ 180.00
$ 90.00
$ 90.00
$ 90.00
$ 60.00
$ 120.00
$ 60.00
$ 60.00
$ 50.00
$ 520.00
$ 120.00
$ 330.00
$ 20.00
$ 25.00
Daily
Rental
Rate (NonProfit)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
500.00
300.00
200.00
40.00
225.00
150.00
35.00
60.00
30.00
140.00
90.00
90.00
45.00
45.00
45.00
30.00
60.00
30.00
30.00
25.00
260.00
60.00
165.00
10.00
15.00
Rental
Rate (>3
hours - 1
day)
$ 1,000.00
$ 600.00
$ 400.00
$ 80.00
$ 450.00
$ 300.00
$ 70.00
$ 120.00
$ 60.00
$ 280.00
$ 180.00
$ 180.00
$ 90.00
$ 90.00
$ 90.00
$ 60.00
$ 120.00
$ 60.00
$ 60.00
$ 50.00
$ 520.00
$ 120.00
$ 330.00
$ 20.00
$ 25.00
Rental
Rate (<=3
hours)
Per/Hour or
Partial
Hour
$ 335.00
$ 200.00
$ 135.00
$ 30.00
$ 150.00
$ 100.00
$ 25.00
$ 40.00
$ 20.00
$ 95.00
$ 60.00
$ 60.00
$ 30.00
$ 30.00
$ 30.00
$ 20.00
$ 40.00
$ 20.00
$ 20.00
$ 20.00
$ 175.00
$ 40.00
$ 110.00
$ 10.00
$ 10.00
Full Day
(7:00 AM
- 5:00
PM)
Half Day
(7:00 AM
- Noon or
Noon 5:00 PM)
Evening
Page 1 of 3
Appendix C
Campus
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Norfolk
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Building
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Building A
Building A
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Room Name
Alcove - 2nd Floor
Balcony - 2nd Floor
Study Room - 3rd Floor
Study Room - 3rd Floor
Conference Room - 3rd Floor
Alcove - 3rd Floor
Gym
Multi-Purpose Space - A/B/C
Multi-Purpose Space - A
Multi-Purpose Space - B
Multi-Purpose Space - C
Alcove - 5th Floor
Balcony - 5th Floor
The Forum
Patio @ The Forum
Multipurpose Room - A/B/C
Multipurpose Room - A
Multipurpose Room - B
Multipurpose Room - C
Commons & Dining Lounge
Meeting Room - 1st Floor
Meeting Room - 1st Floor
Theater Room
Conference Room - 2nd Floor
Meeting Room - 2nd Floor
Room
Number
5207
5208
5211
5212
5200
5225
5301
5302
5310A
5300
5410
5509
5509A
5509B
5509C
5500
5521
A101
N/A
E122,124,126
E126
E124
E122
EH11C& D
E109
E108
E202
E218
E208
Square
Footage
Capacity
154
112
117
168
575
947
120
120
320
575
2658
2325
322
527
645
149
430
2,180
1,522
3,460
1,124
1,164
1,159
3,038
186
207
503
280
272
10
7
8
10
N/A
23
6
6
19
N/A
53
208
55
78
75
N/A
44
170
100
496
161
167
168
219
13
14
35
19
18
Daily
Rental
Rate (ForProfit)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
25.00
20.00
20.00
30.00
100.00
160.00
20.00
20.00
50.00
100.00
450.00
400.00
60.00
100.00
125.00
25.00
80.00
365.00
255.00
580.00
190.00
200.00
200.00
510.00
35.00
35.00
85.00
50.00
50.00
Daily
Rental
Rate (NonProfit)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
15.00
10.00
10.00
15.00
50.00
80.00
10.00
10.00
25.00
50.00
225.00
200.00
30.00
50.00
65.00
15.00
40.00
185.00
130.00
290.00
95.00
100.00
100.00
255.00
20.00
20.00
45.00
25.00
25.00
Rental
Rate (>3
hours - 1
day)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
25.00
20.00
20.00
30.00
100.00
160.00
20.00
20.00
50.00
100.00
450.00
400.00
60.00
100.00
125.00
25.00
80.00
365.00
255.00
580.00
190.00
200.00
200.00
510.00
35.00
35.00
85.00
50.00
50.00
Rental
Rate (<=3
hours)
Per/Hour or
Partial
Hour
$ 10.00
$ 10.00
$ 10.00
$ 10.00
$ 35.00
$ 55.00
$ 10.00
$ 10.00
$ 20.00
$ 35.00
$ 150.00
$ 135.00
$ 20.00
$ 35.00
$ 45.00
$ 10.00
$ 30.00
$ 125.00
$ 85.00
$ 200.00
$ 65.00
$ 70.00
$ 70.00
$ 170.00
$ 15.00
$ 15.00
$ 30.00
$ 20.00
$ 20.00
Full Day
(7:00 AM
- 5:00
PM)
Half Day
(7:00 AM
- Noon or
Noon 5:00 PM)
Evening
Page 2 of 3
Appendix C
Campus
Building
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Portsmouth
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Virginia Beach
Suffolk
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Student Center
Virginia Beach
Science
Pungo
Regional Workforce
Solutions Center
Regional Workforce
Solutions Center
Regional Workforce
Solutions Center
Regional Workforce
Solutions Center
Suffolk
Suffolk
Suffolk
Room Name
Gymnasium
Student Lounge - 2nd Floor
Student Lounge - 2nd Floor
Quiet Gallery
Fitness Room
Cafe
Terrace
Small Meeting Room
Large Meeting Room
Small Conference Room
Small Meeting Room
Small Meeting Room
Multi-Use Conference Room
Small Conference Room
Gymnasium
Gymnasium
Planetarium
Auditorium
Classroom - Small
Room
Number
E205B
E224
E232
EH216
E301C
K-101
N/A
K-302
K-304
K-305
K-311
K-313
K-320
K-322
K-204
G-139
J-100
F-133
Square
Footage
6,026
352
219
429
453
4,748
1,071
718
1,550
575
561
616
2,973
389
4,485
1,875
800
1,782
Capacity
404
21
15
29
31
317
72
48
104
39
38
42
199
56
90
150
82
212
22
Daily
Rental
Rate (ForProfit)
$ 1,000.00
$ 60.00
$ 40.00
$ 75.00
$ 80.00
$ 800.00
$ 175.00
$ 120.00
$ 250.00
$ 100.00
$ 100.00
$ 100.00
$ 500.00
$ 65.00
$ 750.00
$ 325.00
$ 135.00
$ 300.00
Daily
Rental
Rate (NonProfit)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
500.00
30.00
20.00
35.00
40.00
400.00
90.00
60.00
125.00
50.00
50.00
50.00
250.00
35.00
375.00
165.00
70.00
150.00
Rental
Rate (>3
hours - 1
day)
$ 1,000.00
$ 60.00
$ 40.00
$ 75.00
$ 80.00
$ 800.00
$ 175.00
$ 120.00
$ 250.00
$ 100.00
$ 100.00
$ 100.00
$ 500.00
$ 65.00
$ 750.00
$ 325.00
$ 135.00
$ 300.00
Rental
Rate (<=3
hours)
Per/Hour or
Partial
Hour
$ 335.00
$ 20.00
$ 15.00
$ 25.00
$ 30.00
$ 270.00
$ 60.00
$ 40.00
$ 85.00
$ 35.00
$ 35.00
$ 35.00
N/A
$ 25.00
$ 250.00
$ 110.00
$ 45.00
$ 100.00
Full Day
(7:00 AM
- 5:00
PM)
Half Day
(7:00 AM
- Noon or
Noon 5:00 PM)
Evening
$ 500.00
$ 300.00
$ 300.00
Classroom - Large
44
$ 800.00
$ 500.00
$ 500.00
Computer Lab
24
$ 700.00
$ 400.00
$ 400.00
Webinar Conference Room
24
$1,000.00
$ 600.00
$ 600.00
Page 3 of 3
PREPARING
FOR
EMERGENCIES
Revised 3/10
Preparing for Emergencies
TCC is committed to ensuring students,
faculty, and staff are prepared to remain safe
during an emergency.
TCC has developed Preparing for
Emergencies as a tool to help its students,
faculty, and staff prepare for and respond to
the unexpected consequences resulting from
emergencies and disasters. It is designed
to be a quick reference to assist the TCC
community in planning ahead to know what
to do before, during, and after an emergency
to ensure their own safety and the safety of
those around them.
Table of Contents
INTRODUCTION.........................................................................1
COMMUNICATIONS....................................................................3
MEDICAL..................................................................................5
FIRE AND EXPLOSION...............................................................7
BOMB THREAT..........................................................................9
Bomb Threat Report Form...................................................11
CIVIL UNREST.........................................................................13
HOSTILE INTRUDER................................................................15
INFRASTRUCTURE FAILURE.....................................................17
HAZMAT THREAT.....................................................................19
SEVERE WEATHER..................................................................21
SHELTER-IN-PLACE................................................................23
EVACUATION...........................................................................24
PHONE NUMBERS AND PROCEDURES.....................................26
TCC FACILITIES MANAGEMENT.............................................26
NON-EMERGENCY CITY POLICE...........................................27
TCC SECURITY.....................................................................28
Emergency Preparedness
The best time to prepare for disasters is before they strike. The
best way to minimize potential loss and speed up the process
of recovery from hurricanes, snow storms, fires, or terrorist
acts is to plan ahead.
The first step is to be informed and be prepared. TCC Alerts
is an emergency notification system that allows Tidewater
Community College to contact you during an emergency. If you
haven’t already done so, sign up for TCC Alerts and you’ll be
registered to receive urgent text messages to your cell phone,
e-mail address, pager, or Smart Phone. TCC Alerts are also
posted on the website, www.tcc.edu.
• Staying informed and being prepared is everyone’s
personal responsibility!
• Your judgment often determines whether or not an incident
is an emergency. If in doubt, err on the side of safety.
INTRODUCTION
1
• Be informed and prepared in advance. Know common
risks to which you might be exposed. Be aware of your
surroundings at all times.
• Prior planning includes being familiar with possible
hazards in your building and knowing evacuation routes
and location of the nearest fire alarm activation pull
station and fire extinguishers.
• Have an emergency kit available.
• If you carry a book bag, backpack, or purse keep a small
flashlight with batteries.
Questions regarding emergency procedures and response
should be addressed to:
Pete Sommer
Director of Emergency Preparedness
757-822 -1783
[email protected]
2
TCC Emergency Communications
> The TCC Emergency Communications Network is utilized
to alert faculty, staff, and students of imminent and urgent
situations that may affect one or more of the campuses or
other locations.
> In an emergency, notifications to students, faculty, staff,
and visitors would begin as soon as information is available.
> The components of the TCC Emergency Communications
Network that may be utilized are:
• TCC Alerts (sign up today)
• TCC Website: www.tcc.edu
• WTCC (video bulletin board)
• TCC Information Center 822-1122
• NOAA weather radio all hazards
• Local television and radio stations (see page 4 for list
of stations)
• TCC’s Public Information Officer is Laurie White.
She can be contacted at [email protected] or 822-1085
COMMUNICATIONS
3
• Local television stations:
Channel 3 Channel 10
Channel 13 Channel 15 Channel 43 www.wtkr.com
www.wavy.com
www.wvec.com
www.whro.com
www.wvbt.com
• Local radio stations: WHRV 89.5 FM
WHRO 90.3 FM
WKOC 93.7 FM
WVCL 95 FM
WROX 96 FM
WGH 97.3 FM
WVHT 94.5 FM
WWDE 101.3 FM
WOWI 102.9 FM
WTAR 850 AM
WNIS 790 AM
WGH 1310 AM
4
Medical Emergencies
> Remain calm.
> Call 911 (9-911 from college phone) to report the incident,
then advise TCC Security (see page 28) so that first responders
can be directed to you.
> Do not move the patient unless safety dictates.
> Use pressure to stop bleeding.
> Be aware of hazards associated with bloodborne
pathogens. Avoid contact with body fluids. Wear proper
Personnel Protective Equipment (PPE) if available. If exposed
to suspected infectious material, wash the exposed area
thoroughly with soap and water and seek medical attention.
> Comfort the patient and reassure that medical assistance
is on the way.
> If you provide first aid, consider the following:
• Is immediate action needed in order to save a life?
• Will I place myself in harm or jeopardy?
MEDICAL
5
> First aid is just that. Do not jeopardize your health or the
health of the patient. Wait for professional help if you are not
able to provide proper first aid safely.
> If trained, provide CPR.
BASIC CPR Reminder:
Tilt the head back and listen for breathing. If not breathing
normally, pinch nose and cover the mouth with yours and
blow until you see the chest rise. Give 2 breaths. Each breath
should take 1 second.
If the victim is still not breathing normally, coughing or
moving, begin chest compressions. Push down on the chest
1-1/2 to 2 inches 30 times right between the nipples. Pump at
the rate of 100/minute, faster than once per second.
CONTINUE WITH 2 BREATHS AND 30 PUMPS UNTIL HELP
ARRIVES
NOTE: This ratio is the same for one-person & two-person CPR.
Excerpted from source: depts.washington.edu/learncpr/
6
Fire and Explosion
> Activate the fire alarm.
> Warn others in the area of the emergency and call for help.
> Remain calm and follow any specific evacuation instructions.
> Evacuate the building as quickly and calmly as possible.
> Do not use the elevator!
> Direct visitors or anyone needing assistance to the nearest
exit or Area of Rescue.
> Move to the designated Emergency Assembly Area and
ensure everyone is accounted for.
> Report name and location of others who need assistance
evacuating.
> Do not leave until directed to do so by college officials.
FIRE AND EXPLOSION
7
TIPS:
• Only if the fire is the size of an office trash can should
fire fighting be attempted using the closest fire
extinguishers. Fires beyond this size will likely spread
quickly and are beyond the capability of TCC resources to
safely extinguish.
• When using a fire extinguisher, remember:
P.A.S.S.
Pull - the pin
Aim - at base of fire
Squeeze - the handle
Sweep - back and forth as you spray
• If fire is present, stay low to the floor and exit the
building as quickly as possible.
• If items are falling, get under a sturdy table or desk.
• If trapped in debris, tap on a pipe or wall to alert rescuers.
• Untrained persons should not try to rescue people who
are inside a collapsed building; wait for emergency
personnel.
8
Bomb Threat (Suspicious Mail or Package)
Bomb Threat:
• Remain calm.
• Keep the caller on the line as long as possible.
• Listen carefully. Note the time of call and telephone
number displayed if you have Caller ID.
• Ask the caller the questions on the Bomb Threat or
Suspicious Call Report on page 11 (also available at
www.tcc.edu/emergency/forms).
• Do not hang up!
• Notify TCC Security (see page 28) immediately.
• Gather up personal belongings and be prepared to evacuate.
• Identify any “unusual or suspicious” items in your area
and report them to TCC Security (see page 28). DO NOT
TOUCH THEM!
• If evacuation is ordered, move to the designated Emergency
Assembly Area and ensure everyone is accounted for.
• Building wardens will ensure evacuation routes and
Emergency Assembly Areas are safe.
BOMB THREAT
9
Suspicious Mail or Package:
• If a suspicious object or potential bomb is discovered,
remain calm.
• DO NOT HANDLE THE OBJECT. CLEAR THE AREA.
• Call TCC Security (see page 28).
• Gather up personal belongings and be prepared to
evacuate.
• Do not use cell phones, radios, or other wireless devices.
• Any student, faculty, or staff who had direct contact with
the package should wash their exposed skin with soap
and water after reaching a place of safety.
• If evacuation is ordered, move to the designated Emergency
Assembly Area and ensure everyone is accounted for.
• Building wardens will ensure evacuation routes and
Emergency Assembly Areas are safe.
10
BOMB THREAT OR SUSPICIOUS CALL REPORT
Contact TCC Security immediately and provide the information below.
(form available at www.tcc.edu/emergency/forms)
Name of Person Receiving Call______________________
Time Call Received_________Date of Call____________
Number Displayed On Caller ID: ____________
Phone Number Where Call Was Received: _________
Caller’s Identity: Male:_____ Female:____ Adult:_____ Juvenile:____
Approximate Age:______
QUESTIONS TO ASK: (pretend difficulty with hearing, keep
caller talking)
1. When is the bomb going to explode?_________________
2. Where is the bomb? ___________________________
3. What does it look like? _________________________
4. What kind of bomb is it? _________________________
5. What will cause it to explode? _____________________
6. Did you place the bomb? ________________________
7. Why? ______________________________________
11
8. Where are you calling from? ______________________
9. What is your address? __________________________
10. What is your name? __________________________
Caller’s Voice (circle all applicable):
Calm
Disguised
Nasal
Angry
Broken
Stutter
Slow
Sincere
Lisp
Rapid
Crying
Squeaky
Excited
Giggling Deep
Stressed Accent
Loud
Slurred
Normal
If voice is familiar, who did it sound like?
____________________________________________
Were there any background noises? If yes, please describe.
____________________________________________
____________________________________________
____________________________________________
Exact words of caller: ____________________________
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Do not hang up!
12
Demonstrations and Civil Unrest
Peaceful Demonstrations:
• TCC Security will verify with college officials if the
demonstration or gathering is authorized.
• If you choose not to be involved in the demonstration or
gathering, avoid the designated area.
• Notify TCC Security (see page 28) to report any
interference or concerns.
CIVIL UNREST
13
Civil Unrest:
• Remain calm.
• Notify TCC Security (see page 28).
• If there is an immediate threat of bodily harm, call
911 (9-911 from college phone) to report the incident,
then advise TCC Security (see page 28) so that first
responders can be directed to you.
• If there is threat or damage to TCC property, TCC
Security will call 911 for assistance.
• Move to a safer location within TCC facilities.
• Remain aware of your surroundings and be prepared to
talk to officials.
evacuate.
• Follow instructions of college officials.
14
Hostile Intruder
> Remain calm.
> If you know the location of the intruder or threat consider
escaping if a safe escape route is immediately available to you.
> Immediately seek protection in the safest area to you.
> Secure area by locking or barricading doors using whatever
means available.
> Stay behind solid objects away from doors and windows.
> Do not huddle together making a single target within the room.
> Minimize noise that may attract attention to your location.
> Turn off lights, computers, and radios.
> Set cell phones to vibrate.
> Ensure everyone is accounted for, documenting anyone who
is missing.
HOSTILE INTRUDER
15
> Wait for directions from college officials and first
responders.
> To be safe, request identification from an individual before
opening the door.
> Follow all directions of authorities; do not challenge law
enforcement. You may be directed to raise your hands over
your head or even be handcuffed for safety purposes.
16
Infrastructure Failure
Utility and Communications Emergencies:
• Remain calm.
• If you discover a significant water leak, gas leak, or other
major utility failure, call TCC Security (see page 28) to
report so that the appropriate emergency services and/or
utility department can respond.
• Call Facilities Management (see page 26). The failure
may be isolated to one section of a building, one
building, or may be widespread.
evacuate.
• Do not attempt to correct the problem unless you are
“qualified” to do so.
• Provide assistance to others in the immediate area who
may be unfamiliar with the building/workspace.
• Turn off equipment such as computers and monitors to
avoid potential serious damage once the power is restored.
INFRASTRUCTURE FAILURE
17
• If you are in a dark area, proceed cautiously to an area
that has emergency lights.
• If you are on an elevator, stay calm. Use the emergency
button or telephone to alert authorities. Do not attempt
to open the elevator car door or in any way “shake”
or “jar” the car to move unless directed to do so by
emergency personnel.
18
HAZMAT Threat/Spill
If a HAZMAT Exposure Occurs:
• If hazardous materials come into contact with your skin,
immediately and continuously flush the affected area
with clear water.
• Remove contaminated clothing and keep it separated.
• Call 911 (9-911 from college phone) to report the
incident, then advise TCC Security (see page 28) so that
first responders can be directed to you.
• Warn others.
• Move to a safer area but remain in the vicinity.
• Locate and follow instructions on the Material Safety
Data Sheet (MSDS).
• Gather up personal belongings and be prepared to evacuate.
• Account for everyone.
• If an evacuation is ordered, exit the building and move to
the Emergency Assembly Area.
• Do not re-enter the area until directed.
HAZMAT THREAT 19
If a Hazardous Chemical Spill Occurs:
• Report the spill to faculty immediately.
• No effort to contain or clean up spills and/or releases
should be made unless you are “qualified” to perform
such work.
• If “qualified”, isolate the spill to reduce or eliminate its
spread.
• Notify TCC Security (see page 28).
• Warn others.
• Move to a safer location but remain in the vicinity.
• Locate and follow instructions on the Material Safety
Data Sheet (MSDS)
evacuate.
• If an evacuation is ordered, exit the building and move to
the Emergency Assembly Area.
• Do not re-enter the area until directed.
20
Severe Weather
Each of the TCC Campuses and the District Administration
office have been provided one or more National Oceanic
Atmospheric Administration (NOAA) weather/all-hazard radios.
The National Weather Service (NWS), in cooperation with
emergency management, provides alerts for more than just
weather events. This is the early warning system and provides
critical information necessary to protect life and property in a
timely manner.
Weather Advisory Definitions:
• WATCH: Conditions are favorable for the development
of severe weather in the area. Everyone should closely
monitor the situation in case of deterioration.
• WARNING: Severe weather has actually been observed
and is imminent or is occurring in the area.
SEVERE WEATHER
21
When a WATCH is issued:
• Check flashlights, emergency lights.
• Check and recharge cell phone and radios.
• Verify designated Internal Assembly Areas for your
building.
• Continue normal activities but pay close attention to TV
or radio and changing weather (See page 4 for station
listings).
When a WARNING is issued:
• Keep a working flashlight available.
• Be watchful of high winds and lightning strikes.
evacuate.
• Follow directions of college officials.
• When directed to do so, move to your Internal Assembly Area.
Crouch near the floor, close to a wall and protect your head.
22
Shelter-in-Place
A Shelter-In-Place warning may be issued for a variety of
reasons such as Hostile Intruder, HAZMAT Threat, Severe
Weather, or any situation when it’s best to stay where you are
to avoid any uncertainty outside.
• Remain calm; information may be limited.
evacuate.
• Remain indoors until directed otherwise.
• Close windows and exterior doors.
• Seek shelter in interior spaces away from windows and
doors.
• An “ALL CLEAR” message will be passed when it is safe
to exit the shelter.
SHELTER-IN-PLACE
23
Evacuation Procedures
Evacuation of TCC Campuses, if necessary, will generally fall
into two categories:
Limited or Partial Evacuations – A building, designated
area, or group of buildings may be evacuated for a
specific time.
General Evacuation – One or more campus or other
facility is evacuated for an indefinite period of time.
It is very important that, regardless of the type or duration of an
evacuation, everyone listen very carefully to official information
and evacuation orders issued from college officials.
General Guidelines:
• Plan ahead. Know evacuation routes from your office,
classroom, and building.
evacuate.
• Remain calm and follow any specific evacuation
instructions.
EVACUATION 24
• Evacuate the building as quickly and calmly as possible.
• Do not use the elevator.
• Direct visitors or anyone needing assistance to the
nearest exit or Area of Rescue.
• Move to the designated Emergency Assembly Area and
ensure everyone is accounted for.
• Report name and location of others who need assistance
evacuating.
• Do not leave until directed to do so by college officials.
25
Phone Numbers and Procedures
> When reporting water, power, heat or cooling outages, report
the situation to:
TCC Facilities Management
Chesapeake
822-5175
Regional Automotive Center 822-5079
Norfolk 822-1304
Portsmouth
822-2235
Visual Arts Center
822-1824
Virginia Beach
822-7125
District Administration
822-2547
or call TCC Facilities Management & Services at 822-1177
> In case of internal telephone system outage, use cell to call
the Help Desk at 822-2457 or 2459.
> In case of a critical incident relating to computer systems,
call the Help Desk at 822-2457 or 2459.
PHONE NUMBERS
26
> If you have an emergency requiring Police, Fire, or EMS:
• Call 911 (9-911 from college phone) to report the
incident, then advise TCC Security (see page 28) so that
first responders can be directed to you.
> Be prepared to provide the following:
• Your name and telephone number.
• Location of emergency.
• Extent of the incident, injury, or illness.
> Stay on the line until told to hang up or first responders arrive.
> If you dialed 911 by mistake, do not hang up; wait for the
connection and then advise the dispatcher it was an error.
> If you have a non-emergency requiring City Police:
• Call non-emergency City Police:
Chesapeake
Norfolk
Portsmouth
Suffolk
Virginia Beach
382-6161
441-5610
393-5300
923-2350
385-5000
27
TCC Security:
Desk
Phone
Chesapeake Campus
822-5099
Regional Automotive Ctr. 822-5082
Norfolk Campus
Andrews Bldg.
822-1201
Martin Bldg.
822-1113
Roper Bldg.
822-1437
Walker Bldg.
822-1302
Portsmouth Campus
822-2707
Visual Arts Center
822-1880
Suffolk Center
822-2250
Virginia Beach Campus
822-7038
Advanced Technology Ctr. 822-7548
District Administration
822-1302
or call
TCC Safety & Security Office 822-1797
24/7
Cell Phone
327-9940
327-9899
327-9924
592-7742
327-9907
327-9942
327-9900
28
www.tcc.edu
TCC Information Center
757-822-1122
1-800-371-0898
Crisis and Emergency Management Plan
Appendix F – Emergency Operations Plan
Annex 4 – Tornado/Severe Weather
Attachment A – Chesapeake Campus Internal Assembly Areas
1. Pass Building – All occupants should assemble in rooms 114,117,133,135,145,
the counseling office, and the faculty office area.
2. Whitehurst Building – All occupants should assemble in the main hallway that
runs from room 2030 to room 2059 (away from the glass storefront by room
2063).
3. CO-2 Building – At the onset of a tornado warning, occupants within the
building should secure their office/classroom areas and seek shelter in the
Pass or Whitehurst buildings.
4. Modulars (CT2, CT3) – Occupants should secure their offices/classrooms,
remain together and seek shelter in the main hallways in Pass or Whitehurst
buildings, away from exterior doors and windows. In the Pass building seek
shelter in the adjacent hallway outside of the Learning Resource Center staying
away from glass and exterior doors and windows.
5. Academic Building – Occupants should seek shelter in the following locations
throughout the building:
a. First Floor: rooms 4103 or 4105 or the main classroom hallway staying
away from exterior doors or windows. Occupants in the Assembly Space,
room 4102 should shelter in the corridor behind outside room 4102A and
stay away from exterior doors and windows.
b. Second Floor: rooms 4202, 4209 and if needed 4207 or the main
classroom hallway.
c. Third Floor: rooms 4310, 4311, and 4313. Due to overhead glass in the
hallway, this area should not be used for sheltering in wind events.
6. Student Center - Occupants should seek shelter in the following locations
throughout the building:
a. First Floor: use hallways outside of restroom and bookstore areas and
hallway outside of mechanical space. Stay away from loading dock area,
exterior doors and windows.
b. Child Development: Use interior spaces such as corridors in reception,
restroom, or kitchen area.
September 2012
Updated August 2014
Emergency Operations Plan
Incident Annex – Tornado/Severe Weather
Chesapeake Campus Internal Assembly Areas
TCC Crisis and Emergency Management Plan
F-4-A-1
c. Second Floor: Use corridor outside restrooms and TV lounge area;
conference room 3214 and corridors on either side of this space. Stay
away from exterior doors and windows.
d. Third Floor: Close folding wall in multi-purpose room 3300 and use interior
corridor, staying away from exterior doors and windows. Use corridor
outside room 3310 staying away from exterior windows.
7. The Regional Automotive Center –Classrooms 104, 108,110, 112, and 114
being cautious of interior glass. If additional space is needed, use the main
hallway outside of the restroom area away from exterior doors and windows.
8. Tri-Cities Center - Occupants within the TCC spaces of the building should
secure their office/classroom areas and seek shelter in interior spaces;
following the directions of the ODU staff.
September 2012
Updated August 2014
Incident Annex – Tornado/Severe Weather
Chesapeake Campus Internal Assembly Areas
F-4-A-2
EMERGENCY
ASSEMBLY
AREA
INTERNAL ASSEMBLY AREA
EMERGENCY
ASSEMBLY
AREA
EMERGENCY
ASSEMBLY
AREA
Crisis and Emergency Management Plan
Appendix F – Emergency Operations Plan
Annex 12 – Evacuation
Attachment A – Chesapeake Campus Emergency Assembly Areas & Routes
A. Emergency Assembly Areas
The following table identifies the Emergency Assembly Area for each Chesapeake
Campus building and the Regional Automotive Center and the staff assigned to
manage those areas. College staff and classes assemble more than 300 feet from
each building. Maps of the locations are at the end of this attachment. The Provost
will maintain a listing of EAA, Building/floor Wardens and runners. This listing should
be maintained at the end of this Attachment as campus-specific information and it
should be updated at least annually.
EAA
Building Evacuated
A
Pass
B
Whitehurst
C
CO2 and Modulars (CT2
& CT3)
D
Academic Building
E
Student Center
F
RAC
TriCities
Child Development*
Regional Auto Center
Tri-Cities Center
EAA Location
Center parking lot in front half of parking lot
area behind emergency call station
Faculty parking lot and exit lane side of
roadway toward the greenhouses – keep
roadway open for first responders
Exit via sidewalk between Pass and
Whitehurst buildings, to middle of student
parking lot
Parking lot on Dominion Blvd side of the
building
Parking lot in front of building, clear of fire
lanes
Sidewalk in front of faculty parking lot
Far corner east parking lot
Parking lot adjacent to building, 300 ft from
building – follow direction of onsite security
* Child Development is a contracted service. Under their state licensing they are required to
conduct various evacuation drills with staff and children more frequently than the college staff.
They maintain a separate Emergency Plan, which has been reviewed by TCC. To the extent
possible they will notify TCC when drills are conducted.
B. Evacuation Assembly Area Routes
Evacuation route maps will be posted in each occupied space. The maps should show
the most direct exit point and alternate exits within the building and the route to each.
Except in extraordinary circumstances, evacuation will be through the nearest
available exit. Once out of the building individuals should take the safest route to the
designated Emergency Assembly Area to be accounted for and await further direction.
September 2012
Updated August 2014
F-12-A-1
Incident Annex – Evacuation
Change 3, May 2015
Chesapeake Campus Emergency Assembly Areas & Routes
September 2012
Updated August 2014
F-12-A-2
Change 3, May 2015
September 2012
Updated August 2014
F-12-A-3
Change 3, May 2015
THIS PAGE INTENTIONALLY BLANK
September 2012
Updated August 2014
F-12-A-4
Change 3, May 2015
AED DEFIBULATOR CABINET LOCATIONS
BUILDING/FIRE WARDEN CABINET LOCATIONS
FIRE EXTINGUISHER CABINET LOCATIONS
FIRST AID KIT LOCATIONS

JULY 2015 - Tidewater Community College

Transcription

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