NORTH CAROLINA - Lincoln County Schools
Transcription
NORTH CAROLINA - Lincoln County Schools
NORTH CAROLINA LINCOLN COUNTY LINCOLN COUNTY BOARD OF EDUCATION MINUTES OF JANUARY 12, 2016 The Lincoln County Board of Education held their regular monthly meeting on Tuesday, January 12, 2016 at 6:30 PM in the Board Conference Room. The meeting was called to order by Mr. Mark Mullen, Chairperson, who declared a quorum was present consisting of Ms. Candy Burgin, Vice-Chairperson, Mrs. Joan Avery, Ms. Cathy Davis, Mr. Tony Jenkins, and Mr. Todd Wulfhorst. Mr. Dean Shatley, School Board Attorney, was also in attendance. Administrative staff members present were Dr. Sherry Hoyle, Superintendent-Secretary to the Board; Dr. Matt Stover, Associate Superintendent; Dr. Aaron Allen, Assistant Superintendent for Human Resources; Dr. Rhonda Hager, Assistant Superintendent of Curriculum and Instruction; Mr. Scott Powell, Director of Financial Operations; and Mrs. Karen Drum, Clerk to the Board. The Board observed a moment of silence. Chairperson Mullen led the Board in the Pledge of Allegiance. Approval of Agenda The following agenda was submitted for approval: PROPOSED AGENDA 1. Call to Order 2. Opening of Meeting/Moment of Silence/Pledge of Allegiance 3. Additions/Deletions to the Agenda - Approval of Agenda 4. Consent Agenda Items Part 1 Approval of Minutes: December 8, 2015 Budget Amendments, Extended Field Trips 5. Special Presentations/Recognitions School Nutrition Specialist (SNS) Recognition National Board Certification – Recipients Carolinas Healthcare System 6. Individuals and/or Groups Appearing Before the Board Candee Masters – Kids Rock Fun Factory Minutes of January 12, 2016 Page 1 7. Closed Session 8. Action Items a) Budget and Finance Committee Recommendations/Report Hot Water Heaters b) Policy Committee Recommendations/Report Approval of Policies Which Have Stood Open for 25 Days o Policy 2120 – Code of Ethics for School Board Members o Policy 2123 – Board Members Opportunities for Development Approval of Policies To Stand Open 25 Days o Policy 7335 – Employee Use of Social Media Regulation 5030-R – Classification and Priorities for Use of Facilities and Exhibit 5030-E Application for Use of School Facilities Approval of Schools Closed to Student Transfers in 2016-2017 c) Calendar Proposal for 2016-2017 School Year 9. Reports a) School Spotlight – Union Elementary b) School Sponsored Sales c) Fixed Asset Disposal Report d) School Facility Use Requests e) Construction/Facility and Support Services Update f) Construction/Repair and Service Contracts Report Reminders and Announcements January 18 Martin Luther King Day (Holiday) January 19 Optional Work Day – No school for students January 20 Mandatory Work Day – No school for students January 26 Joint Meeting with County Commissioners School Board 6:00 PM Dinner 6:30 PM Meeting February 2 HOLD for Work Session/Committee Meetings School Board TBD February 9 Monthly Board Meeting School Board 6:30 PM February 19 School Day March 15 Optional Work Day – No School for students March 22 Adult Spelling Bee Citizens’ Center 6:30 PM March 25 Optional Work Day – No School for students 10. Board of Education Vacancy Minutes of January 12, 2016 Page 2 11. Closed Session (if needed) 12. Consent Agenda Items Part 2 Personnel Recommendations 13. Student Transfer Requests 2015-2016 Recommended for Approval Recommended for Denial 14. Plus/Delta 15. Adjournment The agenda was amended to add 8(d) School Facility Fee Waiver Request and 8(e) Synovia Contract. A motion was made by Ms. Burgin, seconded by Ms. Davis, that the amended agenda be approved. The motion carried. Consent Agenda – Part I Chairperson Mullen entertained a motion to approve the consent agenda items under Part 1 which contain approval of minutes, extended field trips, and budget amendments #11-#15. Mr. Powell reported that he State budget amendment reflects the following changes: allotment adjustments based on a decrease of more than 100 students from the initial Average Daily Membership (ADM) projection for 2015-2016, an allotment provided by the State for the $750 bonus to state-paid employees, substitute pay reimbursements, an allotment for student CTE credentials approved by the State Board of Education, additional Behavioral Support funds provided in the 2015-2016 final allotment, a reversion of Exceptional Children funds due to student transfers to charter schools, and an allotment received for devices as part of the mClass Reading 3D grant. The Local Current Expense budget amendment reflects the allocation of fund balance for the $750 bonus to local-paid employees. The Capital Outlay budget amendment reflects the allocation of fund balance for hot water heaters at Catawba Springs, East Lincoln Middle, and North Lincoln High. The Child Nutrition budget amendment reflects proceeds received from the sale of Child Nutrition equipment through GovDeals. The Special Revenue budget amendment reflects the allocation of fund balance for the $750 bonus to local-paid employees. A motion was made by Ms. Burgin, seconded by Mrs. Avery, that the following Consent Agenda Items under Part 1 be approved as submitted: minutes from the December 8, 2015 board meeting, extended field trips, and budget amendments #11-#15. The motion carried. Minutes of January 12, 2016 Page 3 Budget Amendment #11 # 1 1 1 1 1 1 1 1 1 1 1 1 1 Account Code 5110 001 121 000 5110 001 211 000 5110 001 221 000 6540 003 173 000 6540 003 211 000 6540 003 221 000 5120 014 411 000 5110 027 142 000 5110 027 211 000 5110 027 221 000 5110 061 411 000 5110 130 412 000 000 000 000 000 000 000 000 000 000 000 000 000 00 00 00 00 00 00 00 00 00 00 00 00 Description SALARY-TEACHER EMPLOYER SOCIAL SECURITY EMPLOYER RETIREMENT SALARY-CUSTODIAN EMPLOYER SOCIAL SECURITY EMPLOYER RETIREMENT CTE SUPPLIES SALARY-TEACHER ASSISTANTS EMPLOYER SOCIAL SECURITY EMPLOYER RETIREMENT INSTRUCTIONAL SUPPLIES STATE TEXTBOOKS See attached detail from NCDPI ` 2 1 XXXX 045 180 000 000 00 BONUS PAY (NOT SUBJECT TO RETIREMENT) 1 XXXX 045 211 000 000 00 EMPLOYER SOCIAL SECURITY See Attached for detailed breakdown ` 3 1 6540 003 173 000 000 00 SALARY-CUSTODIAN 1 6540 003 211 000 000 00 EMPLOYER SOCIAL SECURITY 1 6540 003 221 000 000 00 EMPLOYER RETIREMENT ` 4 1 5120 014 351 000 000 00 CTE-STUDENT CERTIFICATION FEES ` 5 1 5210 029 146 000 000 00 SALARY-SCHOOL BASED SPECIALIST 1 5210 029 211 000 000 00 EMPLOYER SOCIAL SECURITY 1 5210 029 221 000 000 00 EMPLOYER RETIREMENT 1 5210 029 231 000 000 00 EMPLOYER HOSPITALIZATION ` 6 1 5210 032 311 000 000 00 CONTRACTED SERVICES ` 7 1 5110 085 462 000 000 00 NONCAP COMPUTER EQUIPMENT ` Increase Decrease 99,573.88 7,617.40 15,254.72 13,910.71 1,064.17 2,131.12 1,429.00 13,238.19 1,012.72 2,028.09 2,068.00 2,062.00 787,532.94 60,218.78 9,878.02 755.67 1,513.31 12,844.00 41,617.47 3,183.73 6,375.80 5,471.00 39,542.00 1,200.00 946,869.72 184,653.00 Justification(s): 1 Adjustments for Average Daily Membership (ADM) decrease of greater than 100 students from initial ADM per the NCDPI Allotment Revision Report. 2 Guaranteed State allotment for the $750 bonus to all state-paid employees. 3 Allocate funds for substitute pay reimbursements per the NCDPI Allotment Revision Report. 4 Allocate funds for CTE credentials per the NCDPI Allotment Revision Report. 5 Adjust Behavioral Support funds for actual 2015-2016 allotment per NCDPI Revision Report. 6 Adjust Exceptional Children allotment for child count transfers to charter schools per NCDPI Revision Report. 7 Allocate funds received for 4 student evaluation devices in grades K-3 as part of the mClass Reading 3D grant per the NCDPI Revision Report. Funding Source: Capital Outlay Funding Source: State Total appropriation in current budget: $ 63,184,794 $ 63,947,011 Amount of increase/decrease of amendment: Total appropriation in amended budget: Minutes of January 12, 2016 762,217 Page 4 Budget Amendment #12 # 1 ` Account Code Description 2 XXXX 045 180 000 000 00 BONUS PAY (NOT SUBJECT TO RETIREMENT) 2 XXXX 045 211 000 000 00 EMPLOYER SOCIAL SECURITY See Attached for detailed breakdown Increase 171,529.03 13,098.76 Decrease 184,627.79 0.00 Justification(s): 1 Allocate Fund Balance for $750 state bonus to locally paid employees. Funding Source: Capital Outlay Funding Source: Local Current Expense Total appropriation in current budget: $ Amount of increase/decrease of amendment: 17,458,213 184,628 Total appropriation in amended budget: $ 17,642,841 Budget Amendment #13 # Account Code Description 1 4 9106 903 461 000 025 52 NONCAP EQUIPMENT-PLUMBING 4 9106 903 541 000 025 52 CAPITALIZED EQUIPMENT-PLUMBING ` Increase 4,264.00 29,419.28 Decrease 33,683.28 0.00 Justification(s): 1 Allocate Fund Balance for hot water heaters at Catawba Springs, ELMS, & NLHS. Funding Source: Capital OutlayFunding Source: Capital Outlay Total appropriation in current budget: $ Amount of increase/decrease of amendment: 16,556,482 33,683 Total appropriation in amended budget: $ 16,590,165 Budget Amendment #14 # 1 ` Account Code Description 5 7200 035 461 000 000 00 NON-CAPITALIZED EQUIPMENT Increase 181.38 Decrease 181.38 0.00 Justification(s): 1 Allocate GovDeals proceeds from sale of Child Nutrition equipment. Funding Source: Capital Outlay Funding Source: Child Nutrition Total appropriation in current budget: $ 6,158,575 $ 6,158,756 Amount of increase/decrease of amendment: Total appropriation in amended budget: Minutes of January 12, 2016 181 Page 5 Budget Amendment #15 # 1 ` Account Code Description 8 XXXX 045 180 000 000 00 BONUS PAY (NOT SUBJECT TO RETIREMENT) 8 XXXX 045 211 000 000 00 EMPLOYER SOCIAL SECURITY See Attached for detailed breakdown Increase 8,700.09 665.56 Decrease 9,365.65 0.00 Justification(s): 1 Allocate Fund Balance for $750 state bonus to locally paid employees. Funding Source: Capital Outlay Funding Source: Special Revenue Total appropriation in current budget: $ Amount of increase/decrease of amendment: 1,525,942 9,366 Total appropriation in amended budget: $ 1,535,308 Extended Field Trips SCHOOL DATE FIELD TRIP SITE ELHS February 5, 2016 - Greensboro, NC February 6, 2016 WLHS April 1, 2016 April 3, 2016 NLHS April 15, 2016 April 17, 2016 PURPOSE Beta Club members will be able to compete in academic competitions, participate in meetings, and meet and interact with other Beta members from the state. Gatlinburg, Pigeon Chorus students will be Forge, TN performing for twenty minutes on the Smoky Mountain Opry Stage as the opening act. Washington, DC Band, Chorus, and Drama students will have the opportunity to perform at notable venues and enjoy sightseeing at national monuments and museums. NUMBER OF STUDENTS TRANSPORTATION TEACHER 10 Activity Bus Lynne Gronning 45 Charter Bus Holly Martin Ian Martin Jean Martin 80 Charter Bus Kevin Still Aubrey Bridges Special Presentations/Recognitions School Nutrition Specialist (SNS) Recognition The Board recognized Mrs. Shelly Rhyne, Child Nutrition Director, who earned the credential, School Nutrition Specialist (SNS), the highest credential in the School Nutrition profession. Mrs. Rhyne has met the academic and experience requirements, as well as demonstrated competence through successfully passing a national standardized exam for the school nutrition profession. National Board Certification - Recipients The Board recognized the following certified employees who recently attained their National Board Certification ore renewed their certification: Minutes of January 12, 2016 Page 6 Newly Certified 2015 NAME SCHOOL CERTIFICATION AREA Rexana Rhoney G.E. Massey Elementary Literacy: Reading Language Arts / Early & Middle Childhood Karen Robbins Iron Station Elementary Early Childhood - Young Adulthood / Exceptional Needs Specialist Angela Johnson Lincolnton Middle Early Adolescence / Social Studies - History Renewal 2015 NAME Leslie Smith Darla Stines Rebecca Taylor Melissa Culp Laurie Sellers Angela Watson SCHOOL East Lincoln Middle East Lincoln Middle Iron Station Elementary St. James Elementary S. Ray Lowder Elementary West Lincoln Middle CERTIFICATION AREA Science / Early Adolescence Mathematics / Early Childhood Deaf / Hard of Hearing (Ages Birth- 21+) Generalist / Early Childhood Literacy: Reading Language Arts / Early & Middle Childhood Career & Technical Education / Early Adolescence Young Adulthood Carolinas Healthcare System The Board recognized Carolinas HealthCare System for their donation of five AED machines with cabinets to Lincoln County Schools. Mrs. Teresa Watson accepted the certificate of appreciation on behalf of Carolinas HealthCare System. Individuals and /or Groups Appearing Before the Board Board policy 2310 states that anyone desiring to appear before the Board shall notify the Superintendent’s Office by noon Wednesday preceding the regular board meeting. Ms. Candee Masters with Kid Rock Factory met these requirements. Ms. Masters requested the Board partner with Kid Rock Factory and allow them to send fliers home with students. Kid Rock Factory has afterschool and summer program opportunities, can help with fundraising, and is willing to offer incentives to students. Board policy also allows, by majority vote of the Board, individuals to appear before the Board without following the established procedures if the matter is of an emergent nature. No requests were received. Closed Session A motion was made by Ms. Burgin, seconded by Ms. Davis, that the board adjourn into closed session to prevent the disclosure of privileged information under N.C.G.S. 143-318.11 (a)(1) to discuss matters that are confidential, under North Carolina law particularly personnel matters under G.S. 115C-319-321 and student matters under FERPA; and (a)(3) to discuss matters that are protected by attorney client privilege, including the potential negotiation for purchase of real property. The motion carried. Minutes of January 12, 2016 Page 7 Return to Open Session A motion was made by Ms. Burgin, seconded by Mr. Jenkins, to return to open session. The motion unanimously carried. Chairperson Mullen reported that no action was taken in closed session. Budget & Finance Committee Report/Recommendations Ms. Candy Burgin, Chairperson of the Budget & Finance Committee, reported on the Committee’s meeting of January 5, 2016. She recommended, on behalf of the Committee, that the Board approve the use of Capital Outlay fund balance to purchase and install new hot water heaters at Catawba Springs Elementary ($23,983.00), East Lincoln Middle ($4,264.00) and North Lincoln High School ($5,436.28). The motion carried. Policy Committee Report/Recommendations Ms. Cathy Davis, Chairperson of the Policy Committee, reported on the Committee’s meeting of January 5, 2016. She made the following recommendations on behalf of the Committee: That the Board approve the following policies which stood open 25 days for input: o Policy 2120 – Code of Ethics for School Board Members o Policy 2123 – Board Members Opportunities for Development The motion carried. That the Board approve the following policies to stand open 25 days for input: o Policy 7335 – Employee Use of Social Media The motion carried. That the Board approve the editorial revisions to Regulation 5030-R - Classification and Priorities for Use of Facilities and Exhibition 5030-E – Application for Use of School Facilities. The motion carried. That the Board approve student transfer requests to Catawba Springs Elementary, Pumpkin Center Primary, Pumpkin Center Intermediate, Rock Springs Elementary, North Lincoln Middle, and North Lincoln High School be closed for the 2016-2017 school year. The motion carried. (Policies and regulations that were approved or approved to stand open can be found at the end of the minutes.) Proposed 2016-2017 School Calendar Dr. Allen reported that at the January 5, 2016 Policy Committee Meeting, the Committee approved a draft 2016-2017 school calendar to stand open 25 days for input. After additional review on January 6, 2016 it was noted that there were only 214 days for teachers (178 student days, 12 holidays, 14 workdays, and 10 mandatory vacation days). According to state guidelines, all ten month employees’ pay is based on 215 days over a 10 month period. Therefore, an additional recommendation is to designate August 19, 2016 as an optional teacher workday. A motion was made by Ms. Burgin, seconded by Mrs. Avery to approve the 2016-2017 school calendar as amended to stand open 25 days for input. The motion carried. Minutes of January 12, 2016 Page 8 School Facility Fee Waiver Request Dr. Stover reported that the Special Olympics Organization has submitted a request to use the Norris S. Childers Elementary School gym for the Special Olympics Basketball Invitational Tournament on January 30, 2016. According to Policy 5030 Community Use of Facilities, the calculated rate for facility use is $105.00. There is also a fee of $175.00 for staff to work the scheduled event. The Special Olympics Lincoln County Director, Celeste Frazier, has made a verbal request to waive facility use fees for this event. A motion was made by Mrs. Avery, seconded by Mr. Jenkins, to waive the facility use fees in the amount of $105.00. The motion carried. Minutes of January 12, 2016 Page 9 Synovia Contract Mr. Eric Eaker, Director of Transportation, reported that Item #7 in the proposed Synovia Contract reflects the changes requested by the Budget and Finance Committee. If the cellular carrier terminates the cellular service in the area served at Lincoln County Schools or Synovia elects to change cellular carriers during the contract term and the transmitting devices no longer transmit data as a result, Synovia will replace the transmitting devices at no charge to Lincoln County Schools. A motion was made by Mr. Jenkins, seconded by Mrs. Avery, to approve the Synovia Contract as submitted. The motion carried. Reports School Spotlight – Union Elementary Ms. Heather Houser highlighted the many community outreach projects from Union Elementary School. These included Veterans Day Breakfast, Old-Fashioned Homecoming, a partnership with Messiah Methodist Church to provide for disadvantaged Union families at Christmas, Hero’s Breakfast, Kicking Cancer for Kris, Toys for Tots, Clean Clothes for a Cause, Wishy Washy Project, Backpack Buddies, the Mitten Tree, Hands Helping Haiti, and Summer Title Wave..Lead, Feed, Read. School Sponsored Sales - Approved After the December 8, 2015 Board Meeting Mr. Powell presented the following School Sponsored Sales approved by the Administration since the December 8, 2015 school board meeting. SCHOOL DATE(S) DESCRIPTION ORGANIZATION Catawba Springs January 11-29 Father/Daughter Dance Ticket Sale School East Lincoln Middle December 14-June 8 Students will pay $1 to create a candy gram School Kiser February 1-5 Super Bowl Change War School Childers February 1-5 Super Bowl Change War PTA Childers February 8-22 Candy Sale School North Brook December 14-18 PTA North Brook January 4-June 10 Santa Shop Spirit Rock (parents pay $1 to paint Spirit Rock) North Brook January 4-June 15 School St. James January 4-June 10 Sticker Machine - .50 per sticker DonorsChoose.org to raise $ for stand-up desks West Lincoln High January 10-February 7 Baseball Camp School School/Relay for Life School Fixed Asset Disposal Report Mr. Powell provided the following list of fixed assets removed from inventory during the previous months: ID Description Buyer Name High Bid 153 Hobart Electric Griddle James Hannon $35.00 Minutes of January 12, 2016 GovDeals Fee Net Pay ($5.00) $30.00 Picked Up Payment Date to LCS 10/1/2015 10/7/2015 Page 10 154 155 Gas Griddle Milk Box Blue Color Point James McCleave James Hannon Total CN $115.00 ($8.62) $106.38 10/1/2015 10/7/2015 $50.00 ($5.00) $45.00 10/1/2015 10/7/2015 $200.00 ($18.62) $181.38 School Facility Requests - Approved After the December 8, 2015 Board Meeting Dr. Stover presented the following School Facility Requests approved by the Administration since the December 8, 2015 school board meeting. Date(s) Category / Rate Facility Fee December 2015April 2016 Category II Seasonal Rate $750.00 Site / School ELM Facility Gymnasium NB Gymnasium NLH Gymnasium Organization Event East Denver Volleyball Club Volleyball Practice West Lincoln Optimist Denver Dragons Wrestling Club Youth Basketball Practice and Games Youth Wrestling Tournament Basketball Practice 12/28/20153/4/2016 12/11/2015 12/7/2015, 12/14/2015 January-March 2016 (Mondays Only) NSC Gymnasium West Lincoln Optimist SJ Gymnasium Cub Scouts Pack 83 SJ Gymnasium East Lincoln Optimist "Pack Out" Basketball Practice SJ Gymnasium East Lincoln Optimist Basketball Practice UN Gymnasium West Lincoln Optimist Basketball Practice 12/5/2015 3/5/2016 1/2/2016 12/14/2015 3/5/2016 Category II Seasonal Rate Category II $15.00 / hr Category II Seasonal Rate Category II $15.00 / hr Category II $7.00 / hr $750.00 $180.00 $250.00 $30.00 $21.00 Category II $7.00 / hr $126.00 Category II Seasonal Rate $250.00 Construction/Facility and Support Services Update Dr. Stover provided the following update on the Project Financial Summaries: Lincolnton High School In preparation of the new dehumidification system, ceiling tiles and pipe insulation were replaced on the first floor of the two story building during the Christmas break. The dehumidification system will be installed during Spring break. West Lincoln Middle School The new chiller has been ordered and the concrete pad has been poured for the chiller replacement project. This project is on target for completion prior to the start of warm weather. Minutes of January 12, 2016 Page 11 Asbury Sprinkler System Dr. Stover requested approval to use the remaining Asbury bond monies to pay for the sprinkler system at Asbury instead of the Current Capital Outlay Budget. A motion was made by Ms. Davis, seconded by Ms. Burgin, to approve the use of the remaining Asbury Bond monies to pay for the sprinkler system. The motion carried. Project Financial Summaries Beginning Budget Description 44.6 MILLION-BOND: ASB-DESIGN BUILD 44.6 MILLION-BOND 44.6 MILLION-BOND: ADMINISTRATION 44.6 MILLION-BOND: NEW ELEM SCHOOL Budget Adjustments Current Budget Year-to-Date Expenses Purchase Orders Remaining Balance $161,618.00 $0.00 $161,618.00 $144,203.00 $0.00 $17,415.00 $198,407.00 $0.00 $198,407.00 $50,043.18 $111,625.00 $36,738.82 $5,960.00 $0.00 $5,960.00 $0.00 $0.00 $5,960.00 $13,454,007.00 $0.00 $13,454,007.00 $0.00 $0.00 $13,454,007.00 44.6 MILLION-BOND: ASB $145,502.00 $0.00 $145,502.00 $124,282.53 $686.00 $20,533.47 44.6 MILLION-BOND: LCST $100,361.00 $0.00 $100,361.00 $0.00 $0.00 $100,361.00 44.6 MILLION-BOND: NLH $100,025.00 $0.00 $100,025.00 $0.00 $0.00 $100,025.00 44.6 MILLION-BOND: UNION $9,000.00 $0.00 $9,000.00 $0.00 $0.00 $9,000.00 44.6 MILLION-BOND: WLH $8,999.00 $0.00 $8,999.00 $434.69 $0.00 $8,564.31 $14,183,879.00 $0.00 Total $14,183,879.00 $318,963.40 $112,311.00 $13,752,604.60 Construction/Repair and Service Contracts Report Dr. Stover provided the following construction/repair and services expenditures for the month of December 2015. Date Vendor Description Transaction 12/7/2015 Carolina Video Security, Inc. Encoder Replacement- ELH 12/9/2015 A Sani-Can Service, Inc. Trash Removal- NSC 12/9/2015 A Sani-Can Service, Inc. Trash Removal- CN Warehouse 12/9/2015 A Sani-Can Service, Inc. Trash Removal- CS 405.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- ELH 810.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- ELH 810.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- ELM 810.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- IS 405.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- LM 810.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- LOVE 405.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- Maint & Transp 325.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- NB 405.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- NLH 810.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- NLM 810.00 Minutes of January 12, 2016 1,008.79 405.00 39.00 Page 12 12/9/2015 A Sani-Can Service, Inc. Trash Removal- PCI 245.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- PCP 245.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- RS 350.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- SJ 580.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- UN 245.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- WLH 755.00 12/9/2015 A Sani-Can Service, Inc. Trash Removal- WLM 525.00 12/9/2015 B & P Plumbing, Inc. Sewer Maintenance- BG 518.94 12/9/2015 Water Tech Labs, Inc. Waste Water Analsys- WLH 525.00 12/11/2015 B & P Plumbing, Inc. Sewer Service- Central Office 306.95 12/11/2015 ClearWater, Inc. Plumbing Meter Calibration- WLH 500.00 12/11/2015 Moretz Laboratories, Inc. Water Treatment Service- All Schools 900.00 12/11/2015 Moretz Laboratories, Inc. Water Treatment Service- All Schools Nov. 900.00 12/14/2015 Ballard Roofing, Inc. Roof Repairs- PC 375.00 12/14/2015 Ballard Roofing, Inc. Roof Repairs- ELH- Materials 99.63 12/14/2015 Ballard Roofing, Inc. Roof Repairs- LH- Materials 116.24 12/14/2015 Ballard Roofing, Inc. Roof Repairs- PC 120.00 12/14/2015 Ballard Roofing, Inc. Roof Repairs- PC 442.82 12/14/2015 Ballard Roofing, Inc. Roof Repairs- RS- Materials 143.92 12/14/2015 Tennant Sales & Service Co. Site Visit- GEM 95.00 12/14/2015 Tennant Sales & Service Co. Site Visit- LH 95.95 12/14/2015 Tennant Sales & Service Co. Site Visit- UN 95.00 12/14/2015 Tennant Sales & Service Co. Site Visit- WLM 95.95 12/21/2015 B & P Plumbing, Inc. Sewer Service- WLM 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- ASB 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- BG 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- Central Office 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- NSC 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- CN Warehouse 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- CS 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- ELH 75.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- ELM 65.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- GEM 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- IS 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- FDK 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- LCST 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- LH 75.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- LH- Ants-Extra Service 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- LM 65.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- LOVE 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- Maintenance 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- NB 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- NLH 75.00 Minutes of January 12, 2016 715.00 0.00 Page 13 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- NLM 65.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- PCI 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- PCP 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- RS 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- SRL 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- SJ 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- Transportation 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- UN 55.00 12/21/2015 Bugg Busters Exterminator, Inc. Pest Control- WLH 75.00 12/22/2015 White Tree Service Tree Removal- LH 700.00 Reminders and Announcements January 18 Martin Luther King Day (Holiday) January 19 Optional Work Day – No school for students January 20 Mandatory Work Day – No school for students January 26 Joint Meeting with County Commissioners School Board 6:00 PM Dinner 6:30 PM Meeting February 2 HOLD for Work Session/Committee Meetings School Board TBD February 9 Monthly Board Meeting School Board 6:30 PM February 19 School Day March 15 Optional Work Day – No School for students March 22 Adult Spelling Bee Citizens’ Center 6:30 PM March 25 Optional Work Day – No School for students Committee Meetings Scheduled The Board scheduled committee meetings for February 2, 2016 at 6:00 PM. Board of Education Vacancy Chairman Mullen expressed his disappointment in the public’s lack of interest in the Board of Education vacancy. He stated that his personal feeling was not to do anything that would give an incumbent an advantage. He then entertained a motion from the Board. No motion was made. Personnel Recommendations A motion was made by Ms. Burgin, seconded by Ms. Davis, that the personnel recommendations, including the addendum, be approved as submitted. The motion carried. 2015-2016 Student Transfers-Recommendations Dr. Stover presented the student transfer requests for the 2015-2016 school year. A motion was made by Ms. Burgin, seconded by Ms. Davis, that the student transfer requests recommended Minutes of January 12, 2016 Page 14 for approval for the 2015-2016 school year be approved as amended. The motion carried with Mr. Jenkins opposed. A motion was made by Mr. Jenkins, seconded by Ms. Davis, that the student transfer requests recommended for denial for the 2015-2016 school year be approved as recommended by the Administration. The motion carried. Next Meeting The next regular meeting of the Board is scheduled for Tuesday, January 12, 2016 at 6:30 PM. Plus/Delta + Union Elementary School Outreach Projects Adjournment A motion was made by Mr. Jenkins, seconded by Ms. Burgin, that the meeting be adjourned. The motion unanimously carried. The meeting was adjourned at 8:01 PM. Respectfully submitted, __________________________ Mark Mullen, Chairperson _______________________________ Sherry A. Hoyle, Ed.D., Secretary _________________________ Karen Drum, Clerk to the Board Minutes of January 12, 2016 Page 15 Lincoln County Schools SUPERINTENDENT’S RECOMMENDATIONS FOR HUMAN RESOURCES January 12, 2016 NEW EMPLOYEES (Certified) NAME SCHOOL POSITION REPLACING COLLEGE Rose, Ashley ELH Teacher (CTE - Family Consumer Science) Aylward, Cathy (resigned) Appalachian State University Thacker, Adrienne LCS School Psychologist Alliota, Susanna (resigned) Georgian Court College Martin, Katie NB Temporary Teacher (PreK) London, Jacob NLH Teacher (Science) Growth Edwards, Christopher (resigned) Kyro, Wendy NLM Teacher (EC -Selfcontained) Branson, Belinda (resigned) Western Carolina University Dakin, Caitlin NSC Teacher (EC- Resource) Finger, Brandon (transfer) St. John Fisher College Fisher, Jacqueline PCI Teacher (EC -Selfcontained) Skinner, Debra (LOA) UNC-Charlotte Pendergraft, Virginia PCI Teacher (EC -Resource) Patton, Jenna (resigned) Grand Canyon University Minutes of January 12, 2016 Appalachian State University UNCGreensboro Page 16 DEGREE BAFamily Consumer Science AdvSchool Psychologist BAElementary Education BAKinesiology MALearning Disability MAReading MALearning Disability BAElementary / Special Education TEACHING EXPERIENCE LICENSE 0 Years Valid 10 Years Valid 3 Years Valid 2 Years Lateral Entry 10 Years Valid 2 Years Valid 27 Years Valid 0 Years Initial CHANGE OF STATUS (Certified) NAME FROM SCHOOL CURRENT POSITION TO SCHOOL TO POSITION Beyer-Lee, Judith ELH Teacher (Science) ELH Teacher (Science) / Tutor Chapp, Robert ELH Teacher (Science) ELH Teacher (Science) / Tutor Custer, Alonzo ELH Teacher (SS) ELH Teacher (SS) / Tutor LeGrand, Deidre ELH Teacher (Science) ELH Teacher (Science) / Tutor Lubowicz, David ELH ELH Thornburg, Cale ELH Teacher (SS) Teacher (SS) / Women's Coach (Swim) ELH Teacher (SS) / Tutor Teacher (SS) / Women's Coach (Swim) / Tutor White, Darryl ELH Teacher (Math) ELH Teacher (Math) / Tutor Culbreth, Michael LM Assistant Principal LM Assistant Principal / Activity Bus Driver Chance, Chalee NLM Teacher (6, EC) NLM Teacher (6, EC) / Tutor Dickson, Kristen NLM NLM Dymes, Laurie NLM Jackson, Carrie Leatherman, Catherine NLM Middleswarth, Amber NLM Teacher (6, Math, Science) Teacher (6, English, Language Arts, SS) Teacher (6, Math, Science) / Homebound Teacher Teacher (6, English, Language Arts, SS) Teacher (8, English, Language Arts, SS) NLM Teacher (6, Math, Science) / Tutor Teacher (6, English, Language Arts, SS) / Tutor Teacher (6, Math, Science) / Homebound Teacher / Tutor Teacher (6, English, Language Arts, SS) / Tutor Teacher (8, English, Language Arts, SS) / Tutor Rash, Sarah NLM Teacher (8, EC) NLM Teacher (8, EC) / Tutor NLM Minutes of January 12, 2016 NLM NLM NLM Page 17 CHANGE OF STATUS (Certified), continued NAME NAME NAME NAME NAME Sigmon, Kiley NLM Teacher (6, SS, Math, Science) NLM Teacher (6, SS, Math, Science) / Tutor Sipe, Beth NLM Teacher (6, Math, Science) NLM Teacher (6, Math, Science) / Tutor Smith, Lisa NLM Teacher (6, Math, Science) NLM Teacher (6, Math, Science) / Tutor NEW EMPLOYEES (Classified) NAME SCHOOL Surratt, Kevin ELH POSITION Non-faculty Volunteer Men's Assistant Varsity Coach (Basketball) Thompson, Austin ELH Band Instructor Blackwelder, Bethany ITS ITS Systems Technician I / Clerical Avery, Deborah LOVE Tutor NA Craig, Wanda NB Teacher Assistant (Pre-K) NA Martin, Katie NB Tutor (Title 1) Na Burroughs, Deborah NLM Non-faculty Women's Assistant Coach (Basketball) NA Friday, Brandon NLM Non-faculty Men's Assistant Coach (Basketball) Smith, Jared NA Landwersier, Richard NSC Custodian / Substitute Bus Driver Ramsey, Samantha NA Poole, Tammy NSC Bus Driver Smith, Paul NA Floyd, Adam WLH Non-faculty Assistant Varsity Coach (Baseball) Minutes of January 12, 2016 REPLACING COLLEGE NA NA Heavner, Ann NA NA Page 18 CHANGE OF STATUS (Classified) NAME FROM SCHOOL Frazier, Robert ASBURY / LCST Bowles, Tamie CS Smith, Gail FDK Arrowood, Dallas LH Christopher, George NLH Bowman, Haley NSC Garrett, Melanie SJ CURRENT POSITION TO SCHOOL Custodian Speech Language Pathologist Assistant LCS Custodian Child Nutrition Assistant / Substitute Bus Driver FDK Substitute Bus Driver Teacher Assistant / Substitute Bus Driver Teacher Assistant / Substitute Bus Driver NLH / NLM Substitute Custodian Speech Language Pathologist Assistant Custodian / Temporary Head Custodian Child Nutrition Assistant / Bus Driver / Substitute Bus Driver PCI LH NSC SJ SUBSTITUTE TEACHERS NAME Goodnight, Melissa Carpenter, Emily Sronce, Carolina Minutes of January 12, 2016 TO POSITION Page 19 Custodian / Bus Driver Teacher Assistant / Substitute Bus Driver / Bus Driver Teacher Assistant / Substitute Bus Driver / Bus Driver SUBSTITUTE BUS DRIVERS NAME Sims, Demetrius NON-CONTINUING (Certified) - Information Only NAME SCHOOL POSITION EFFECTIVE DATE NOTES REASON Roseman, Joe ELM Teacher (CTE - Family Consumer Science) 3/1/2016 Retired Culbreth, Michael LM Assistant Principal 1/18/2016 Resigned Vellia, Gina PCP Teacher (EC) 1/22/2016 Resigned Marcum, Carolyn SJ Teacher (5) 7/1/2016 Retired White, Carmel SJ Teacher (5) 7/1/2016 Retired Minutes of January 12, 2016 Page 20 NON-CONTINUING (Classified) - Information Only NAME SCHOOL POSITION Alexander, Gail SJ Custodian / Bus Driver Toler, Ashley SJ Bus Driver EFFECTIVE DATE NOTES REASON 1/4/2016 Resigned 12/18/2015 Resigned LEAVE OF ABSENCE- (Classified) Information Only NAME DATES / FROM-TO Lancaster, Carolyn - NSC, teacher assistant / bus driver Start date January 4, 2016 through February 1, 2016 Lincoln County Schools SUPERINTENDENT’S RECOMMENDATIONS FOR HUMAN RESOURCES Addendum January 12, 2016 CHANGE OF STATUS (Certified) NAME FROM SCHOOL CURRENT POSITION TO SCHOOL TO POSITION Britt, Miranda SLR Teacher (1) SLR Teacher (1) / Tutor Edwards, Danielle SLR Teacher (3) SLR Teacher (3) / Tutor Robinson, Ashton SLR Teacher (3) SLR Teacher (3) / Tutor Dixon, Anne UN Teacher (4) UN Teacher (4) / Tutor Kanupp, Lydia UN Teacher (4) UN Teacher (4) / Tutor Minutes of January 12, 2016 Page 21 NON-CONTINUING (Certified) - Information Only NAME SCHOOL POSITION EFFECTIVE DATE NOTES REASON Cobb, Lynda PCI Teacher (4) 6/15/2016 Retired Roberts, Erin WLM Teacher (AIG) 1/7/2016 Resigned NON-CONTINUING (Classified) - Information Only NAME SCHOOL Patterson, Betty Central Office - EC POSITION Office Support / EC Records Specialist Campbell, Mildred ITS Navarro, Gus NLM EFFECTIVE DATE Retired PC Network Technician 5/1/2016 Retired Head Custodian 1/29/2016 Resigned DATES / FROM-TO Dellinger, Andrea - PCI, teacher Start date March 14, 2016 through May 2, 2016 Hellams, Bonnie - LH, teacher Start date January 15, 206 through February 29, 2016 Lineberger, Jessica - IS, teacher Start date February 25, 2016 through May 9, 2016 Wright, Shelia - PCI, teacher Start date December 2, 2015 through intermittent leave Minutes of January 12, 2016 REASON 2/29/2016 LEAVE OF ABSENCE- (Certified) Information Only NAME NOTES Page 22 CODE OF ETHICS FOR SCHOOL BOARD MEMBERS Policy Code: 2120 The board recognizes that, collectively and individually, all members of the board must adhere to a code of ethics as required by G.S. 160A-86 and G.S. 115C-47(57). A. BOARD MEMBER ETHICAL REQUIREMENTS The following standards will guide each board member in the performance of his or her official duties: B. 1. the need to obey all applicable state and federal laws regarding official actions taken as a board member; 2. the need to uphold the integrity and independence of the board member’s office; 3. the need to avoid impropriety in the exercise of the board’s and board member’s official duties; 4. the need to perform faithfully the duties of the office; and 5. the need to conduct the affairs of the board in an open and public manner, complying with all applicable laws governing open meetings and public records. SPECIFIC BOARD MEMBER COMMITMENTS In order to implement the above standards, each member of the board commits to do the following: 1. attend all regularly scheduled board meetings insofar as possible and become informed concerning the issues to be considered at those meetings; 2. endeavor to make policy decisions while always keeping in mind the objective of providing students the opportunity to receive a sound basic education and only after full discussion at publicly held board meetings; 3. render all decisions based on the available facts and independent judgment and refuse to surrender that judgment to individuals or special interest groups; 4. model civility to students, employees, and all elements of the community by encouraging the free expression of opinion by all board members and engaging in respectful dialogue with fellow board members on matters being considered by the board; 5. respect the confidentiality of information that is privileged under applicable law and refrain from unauthorized disclosure of matters discussed in closed session; Minutes of January 12, 2016 Page 23 6. work with other board members to establish effective board policies and to delegate authority for the administration of the schools to the superintendent; 7. communicate to other board members and the superintendent expressions of public reaction to board policies and school programs; 8. learn about current educational issues by individual study and through participation in programs providing needed information, such as those sponsored by the state and national school boards associations; 9. comply with North Carolina General Statute 115C-50 by earning the required 12 hours of training every two years; 10. comply with G.S. 160A-87 by earning two hours of ethics education within 12 months of election or appointment to the board; 11. support the employment of those persons best qualified to serve as school employees and avoid allowing personal relationships and biases to influence decision making; 12. refrain from investigating or attempting to resolve complaints received personally, but instead direct the complainant to follow the board’s complaint or grievance process to resolve concerns; 13. avoid being placed in a position of conflict of interest and refrain from using the board member’s position on the board for personal or partisan gain; 14. take no private action that will compromise the board or administration; and 15. remember always that a board member’s first and greatest concern must be the educational welfare of the students attending the public schools. All newly elected board members are expected to sign a code of ethics statement that includes these provisions at the organizational meeting of the board. Legal References: G.S. 115C-36, -47(1), -47(57), -50; 160A-86, -87; Leandro v. State, 346 N.C. 336 (1997) Cross References: Board Member Opportunities for Development (policy 2123) Adopted: September 5, 2001 Revised: January 9, 2008; May 12, 2010; January 12, 2016 Minutes of January 12, 2016 Page 24 BOARD MEMBER OPPORTUNITIES FOR DEVELOPMENT Policy Code: 2123 Board members are encouraged to participate in school board development activities designed for them. New board members will have the opportunity and will be encouraged to attend orientation programs for new board members sponsored by the state and national school boards associations. It is the responsibility of the board to provide new board members with a thorough orientation to board policies, practices, and duties. Each board member must fulfill the legal requirement to receive a minimum of 12 hours of training every two years. All board members must receive a minimum of two hours of ethics education within 12 months after initial election or appointment to office and again within 12 months after each subsequent election or appointment to office. This education must address the laws and principles that govern conflicts of interest and ethical standards for local government officials. The superintendent shall maintain records verifying that each board member has participated in the required ethics education. The ethics education required under this paragraph may be counted towards the 12hour training requirement. Unless otherwise approved by the board, such training must be provided by the following entities: the school system, the North Carolina School Boards Association, the National School Boards Association, the School of Government, or the Department of Public Instruction. If a board member wishes to receive training credit or be reimbursed for attending training offered by another entity, he or she must obtain approval from the board. Funds for participation will be budgeted annually, and reimbursement for expenses will be made in accordance with law and applicable board policy. Legal References: G.S. 115C-50; 160A-86, -87 Cross References: Code of Ethics for School Board Members (policy 2120) Adopted: January 1987 Revised: September 5, 2001; January 9, 2008; July 14, 2010; January 12, 2016 Minutes of January 12, 2016 Page 25 EMPLOYEE USE OF SOCIAL MEDIA Policy Code: 7335 The board recognizes the importance of incorporating current technology tools, including new methods of electronic communication, into the classroom to enhance student learning. It further recognizes the importance of employees, students, and parents engaging, learning, collaborating, and sharing in digital environments as part of 21st Century learning. The board strives to ensure that electronic communication tools incorporated into the school curriculum are used responsibly and safely. As practicable, the board will provide access to secure social media tools and board approved technologies for use during instructional time and for school-sponsored activities in accordance with policies 3220, Technology in the Educational Program, and 3225/4312/7320, Technology AcceptableResponsible Use. The board acknowledges that school employees may engage in the use of social media during their personal time. School employees who use social media for personal purposes must be mindful that they are responsible for their public conduct even when not acting in their capacities as school system employees. All school employees, including student teachers and independent contractors, shall comply with the requirements of this policy when using electronic social media for personal purposes. In addition, all school employees must comply with policy 4040/7310, Staff-Student Relations, when communicating with individual students through other electronic means, such as through voice, email, or text-messaging. A. DEFINITIONS 1. Social Media For the purposes of this policy, “social media” refers to the various online technology tools that enable people to communicate easily over the Internet to share information and resources. It includes, but is not limited to: personal websites, web logs (blogs),, wikis, social networknetworking sites, online forums, virtual worlds, video-sharing websites, and any other Internet-based applications which allow the exchange of user-generated content. For purposes of this policy, it also includes any form of instant or direct messaging available through such applications. Examples of social media generally available to the public or consumers that doesinclude, but are not limited to Web 2.0 tools, Facebook, Twitter, LinkedIn, Flickr, YouTube, Instagram, Google+, and social media components of learning management systems such as Moodle or Edmodo. 2. School-Controlled Social Media “School-controlled social media” are social media networks, tools, or activities that are under the direct control and management of the school system and that create an archived audit trail. 3. Personal Social Media Minutes of January 12, 2016 Page 26 “Personal social media” means any social media networks, tools, or activities that are not fall within the board’s technologies networkschool-controlled. 1.B. SOCIAL MEDIA COMMUNICATIONS INVOLVING STUDENTS Employees are to maintain professional relationships with students at all times in accordance with policies 4040/7310, Staff-Student Relations, and 7300, Staff Responsibilities. All electronic communications with students who are currently enrolled in the school system must be school-related and within the scope of the employees’ professional responsibilities, unless otherwise authorized by this policy. School personnel may use only school-controlled technological resources and social media tools to communicate directly with students or to comment on student matters through use of the Internet. An employee seeking to utilize and/or establish a non-school-controlled social media website for instructional or other school-related purposes must have prior written approval from the superintendent or designee and principal and meet any applicable requirements of policies 3220, Technology in the Educational Program, 3225/7320, Technology Acceptable Use, and 3227/7322, Web Page Development. The use of electronic media for communicating with students and parents is an extension of the employee’s workplace responsibilities. Accordingly, the board expects employees to use professional judgment when using social media or other electronic communications and to comply with the following: 1. All electronic communications with students who are currently enrolled in the school system must be school-related and within the scope of the employees’ professional responsibilities, unless otherwise authorized by this policy or policy 4040/7310, Staff-Student Relations. 2. School employees may use only school-controlled social media (any that use a school email account) to communicate directly with current students about schoolrelated matters. (For information regarding communication with students through other forms of electronic communication, e.g., email or texts, see policy 4040/7310, Staff-Student Relations.) 3. Employees are prohibited from knowingly communicating with current students through a personal social network pagemedia without parental permission. An Internet posting on a personal social media website intended for a particular student will be considered a form of direct communication with that student in violation of this policy. unless the parent has consented to the communication. However, an employee may communicate with a student using personal social media networks to the extent the employee and student have a family relationship or other type of appropriate relationship which originated outside of the school setting. For example, an employee may have a relationship with a niece or nephew, a student who is the child of an adult friend, a student who is a friend of the employee’s child, or a member or participant in the same civic, social, recreational, sport, or religious organization. Minutes of January 12, 2016 Page 27 4. 2.C. An employee seeking to utilize and/or establish a non-school-controlled social media website for instructional or other school-related purposes must have prior written approval from the principal and the superintendent or designee and must verify that the social media application’s terms of service meet the requirements of policies 3220, Technology in the Educational Program, 3225/4312/7320, Technology Responsible Use, and 3227/7322, Web Page Development. If the website collects personal information from students under the age of 13, the use will not be approved unless the applicable requirements of the Children’s Online Privacy Protection Act (COPPA) are met. The employee shall ensure that the website does not include or link to the employee’s personal social media footprint. The site must be used for school-related purposes only. EMPLOYEE PERSONAL USE OF SOCIAL MEDIA The board respects the right of employees to use social media as a medium of selfexpression on their personal time. As role models for the school system’s students, however, employees are responsible for their public conduct even when they are not performing their job duties as employees of the school system. Employees will be held to the same professional standards in their public use of social media and other electronic communications as they are for any other public conduct. Further, school employees remain subject to applicable state and federal laws, board policies, administrative regulations, and the Code of Ethics for North Carolina Educators, even if communicating with others concerning personal and private matters. If an employee’s use of social media interferes with the employee’s ability to effectively perform his or her job duties, the employee is subject to disciplinary action, up to and including termination of employment. Employees are responsible for the content on their social media sites, including content added by the employee, the employee’s “friends,,” or members of the public who can access the employee’s site, and for Web links on the employee’s site. Employees shall take reasonable precautions, such as using available security settings, to restrict students from viewing their personal information on social media websites and to prevent students from accessing materials that are not age-appropriate. School employees are prohibited from accessing social networking websites for personal use during the school day or with school system technological resources. 3.D. POSTING TO SOCIAL MEDIA SITES Employees who use social media for personal purposes must be aware that the content they post may be viewed by anyone, including students, parents, and community members. Employees shall observe the following principles when communicating through social media:. 1. Employees shall not post confidential information about students, employees, or school system business. Minutes of January 12, 2016 Page 28 2. Employees shall not accept current students as “friends” or “followers” or otherwise connect with students on personal social media sites without parental permission, unless the employee and student have a family relationship or other type of appropriate relationship which originated outside of the school setting. 3. Employees shall not knowingly allow students access to their personal social media sites that discuss or portray sex, nudity, alcohol, or drug use or other behaviors associated with the employees’ private lives that would be inappropriate to discuss with a student at school. 4. Employees may not knowingly grant students access to any portions of their personal social media sites that are not accessible to the general public without parental permission, unless the employee and student have a family relationship or other type of appropriate relationship which originated outside of the school setting. 5. Employees shall be professional in all Internet postings related to or referencing the school system, students or their parents, and other employees. 6. Employees shall not use profane, pornographic, obscene, indecent, lewd, vulgar, or sexually offensive language, pictures, or graphics, or other communication that could reasonably be anticipated to cause a substantial disruption to the school environment. 7. Employees shall not use the school system’s logo or other copyrighted material of the system on a personal social media site without express, written consent from the board. 8. Employees shall not post identifiable images of a student or student’s family on a personal social media site without prior permission from the student and the student’s parent or legal guardian. Employees may post such images on a schoolcontrolled social media site only with prior permission of the employee’s supervisor and in accordance with the requirements of federal and state privacy laws and policy 4700, Student Records. 9. Employees shall not use Internet postings to libel or defame the board, individual board members, students, or other school employees. 10. Employees shall not use Internet postings to harass, bully, or intimidate students or other employees or students in violation of policy 1710/4021/7230, Prohibition Against Discrimination, Harassment, and Bullying, or state and federal laws. 11. Employees shall not post inappropriate content that negatively impacts their ability to perform their jobs. 12. Employees shall not use Internet postings to engage in any other conduct that Minutes of January 12, 2016 Page 29 violates board policy andor administrative procedures or state and federal laws. 4.E. CONSEQUENCES School system personnel shall monitor online activities of employees who access the Internet using school technological resources. Additionally, the superintendent or designee may periodically conduct public Internet searches to determine if an employee has engaged in conduct that violates this policy. Any employee who has been found by the superintendent to have violated this policy may be subject to disciplinary action, up to and including dismissal. The superintendent shall establish and communicate to employees guidelines that are consistent with this policy. Legal References: U.S. Const. amend. I; Children’s Internet Protection Act, 47 U.S.C. 254(h)(5); Electronic Communications Privacy Act, 18 U.S.C. 2510-2522; Family Educational Rights and Privacy Act, 20 U.S.C. 1232g; 17 U.S.C. 101 et seq.; 20 U.S.C. 6777; G.S. 115C-325(e) (applicable to career status teachers), -325.4 (applicable to non-career status teachers); 16 N.C.A.C. 6C .0601, .0602; State Board of Education Policy TCP-C-014 Cross References: Prohibition Against Discrimination, Harassment, and Bullying (policy 1710/4021/7230), Technology in the Educational Program (policy 3220), Technology AcceptableResponsible Use (policy 3225/4312/7320), Web Page Development (policy 3227/7322), Copyright Compliance (policy 3230/7330), Staff-Student Relations (policy 4040/7310), Student Records (policy 4700), Staff Responsibilities (policy 7300) Adopted: September 9, 2014 Draft Revision: January 2016 Minutes of January 12, 2016 Page 30