STAR dot STAR

Transcription

STAR dot STAR

MESSAGE FROM THE
PRESIDENT
By Freida Sclafani Williams, STAR President, Lakeland, FL
The official publication of the Society for the Technological Advancement of Reporting
STAR dot STAR
VOLUME 13, NO. 2
FALL 2007
Thank you for allowing me to serve as your
president for the coming
year. Certainly, we should
acknowledge all the past
presidents and boards of
directors for their dedicated
and unselfish service to this
professional organization.
And, of course, a big thank
you to Tina and the entire
STAR Headquarters staff.
I would especially like
to thank the Liaison Committee, for without them
and their commitment to
bringing our wishes to
Stenograph, we would not
be where we are today. I attended my first Liaison Committee meeting recently, and
I’m so glad to have all those
gurus on our side.
I can’t mention gurus
without thanking Stenograph for providing the
Geek Squad, in addition to
so many other services and
incentives.
We have the stars of the
profession who will keep
vigilance over the technology on the horizon.
“President” is just a
title. We are a team, and I
want to hear from you with
your thoughts and ideas on
membership growth and any
other thing you might have
on your mind.
I know we should not
dwell on the past, but
we should honor it and
build upon its foundation;
therefore, I would like to
acknowledge the founders
of the Baron Users Group
from whence we came:
Barbara Bailey, Robert
H. Clark, Florence Foster,
Harry Foster, Jack W. Hunt,
Kevin R. Hunt, Ben Hyatt,
Joseph Inquagiato, Richard A. Kraus, Heywood
“Woody” Waga, Joseph
Weitzen, Paul A. West, and
Howard E. Worley.
I realized for some years
that there were a handful of
second generation/family
businesses, but until this
convention, I didn’t realize
how many there are. There
were five at the new member dinner, and throughout
the weekend, I discovered
several more. This fact confirms that this is a profoundly
influential profession. Court
reporting teaches, motivates,
gives, provides livelihood,
and creates everlasting
friendships.
For that, I am thankful
that I came kicking and
screaming, and like my
mother, Rosie, I have a great
passion for the profession.
We are at yet another
crossroad in our profession
Freida Sclafani Williams,
RPR, CMRS, STAR President
– we have crossed several
in the past – and with teamwork, I’m sure we will get
through.
For over 3000 years,
chocolate…like gold, has
had a universal appeal.
When Irene asked me to be
on the Board, I told her that
y’all needed young blood.
That said, I have this theory…that chocolate slows
down the aging process...
It may not be true, but do I
dare take the chance?
So I brought some to
share, with a little champagne and strawberries, a
few of my favorite things.
I know with your help,
we will have another good
year.
See you at the Rio in
Las Vegas March 6-8, 2008.
Ciao.
Our Mission: To be a proactive
family of progressive leaders in
the verbatim information
management profession.
STAR Dot STAR • Society for the
Technological Advancement
of Reporting Officers &
Directors
President
Freida S. Williams, RPR, CMRS
Sclafani Williams Court Reporters
PO Box 24510
Lakeland, FL 33802-4510
W: 863-688-5000 • FAX: 863-688-5064
[email protected]
Vice President
Nancy L. Bistany, FCRR, RPR, CSR
Bistany Reporting Service
1512 N Hudson Ave, #1
Chicago, IL 60610
W: 312-280-0825 • FAX: 312-280-1811
[email protected]
Secretary
Nicholas G. Rennillo, CLVS
Rennillo Court Reporting, Records, and Media
1950 National City Center, One Cascade Place
Akron, OH 44308
W: 216-523-1313 • FAX: 216-263-7070
[email protected]
Treasurer
Todd A. Mobley
Mike Mobley Reporting
334 S Main St
Dayton, OH 45402
W: 937-222-2259 • FAX: 937-222-9747
[email protected]
Directors
Lisa A. DiMonte, RMR
L.A.D. Reporting & Digital Videography
1100 Connecticuit Ave. NW, Ste 850
Washington, DC 20036
W: 202-861-3410 • FAX: 202-861-3425
[email protected]
Rosalie A. Kramm, RPR, CRR, CSR
Kramm & Associates, Inc.
2224 Third Avenue
San Diego, CA 92101
W: 619-239-0080 • FAX: 619-239-0206
[email protected]
Paula Laws, FAPR, RPR, CMRS
Laws Reporting, Inc.
44 W Flagler St, #1100
Miami, FL 33130-6801
W: 305-358-2700 • FAX: 305-358-2701
[email protected]
Table of Contents
President’s Message............................................................................................... 1
Finding Your Smile................................................................................................. 4
By Al Betz, Al Betz & Associates, Inc.
Welcome Mat......................................................................................................... 7
Analyzing Your Business......................................................................................... 7
By Paula Laws, Miami, FL
You, Too, Can Be a Recovering EZ-Keys-Aholic..................................................... 7
By Harry “Hap” Palter, San Diego, CA
Working with Your Scopist Using FolderShare...................................................... 12
By Harry “Hap” Palter, SD, CA
STAR 2007 Annual Convention Photo Review.............................................18 - 19
Secure Your Wireless Network............................................................................. 20
By Candis Bradshaw
The Great STAR Wish List................................................................................... 26
STAR Membership Application............................................................................. 29
Advertisements.................................................................................................... 31
Cheryl A. Mangio, RPR, RMR, CRR, CMRS, CSR
Yamaguchi Obien Mangio, LLC
520 Pike Street, #1320
Seattle, WA 98101
W: 206-622-6875 • FAX: 206-343-4110
[email protected]
2008
Mid-Year
Conference
Mark H. Renzi, RPR, CCR
Guy J. Renzi & Associates
Golden Crest Corporate Center
Trenton, NJ 08690
W: 609-989-9199 • FAX: 609-586-2881
[email protected]
Matthew Spievak, RPR, CSR
Sarnoff Court Reporters and Legal Technologies
450 Sansome Street, #1550
San Francisco, CA 94111
W: 415-274-9977 • FAX: 415-274-9998
[email protected]
Immediate Past President
Victoria E. Rock, RPR
Victoria Court Reporting Service, Inc.
29 S LaSalle St #200
Chicago, IL 60603-1502
W: 312-443-1025 • FAX: 312-443-1029
[email protected]
Editor
Nancy L. Bistany, FCRR, RPR, CSR
Bistany Reporting Service
1512 N Hudson Ave, #1
Chicago, IL 60610
W: 312-280-0825 • FAX: 312-280-1811
[email protected]
Executive Director
Tina Kautter, CAE
STAR Headquarters
222 S. Westmonte Dr., #101
Altamonte Springs, FL 32714
W: 407-774-7880 • FAX: 407-774-6440
[email protected]
March 6-8, 2008
Rio All-Suites Hotel & Casino
Las Vegas, Nevada
STAR Dot STAR • Finding Your Smile
By Al Betz, Realtime Court Reporter and Author
Following an early morning speedbuilding class, the remainder of the day
was scheduled for me to work on my
own. I was feeling pretty good about
my progress. After nine months in the
court reporting program at Baltimore
Junior College, I was writing at 150
words per minute, working on 175. My
internship started months ago. I was
sitting in with Eleanor Ross, an Official
Court Reporter to the Chief Judge of
the United States District Court for the
District of Maryland. A gentleman who
operated a small reporting agency in
Baltimore had been soliciting a few of
the reporting students at my school to
accept reporting assignments with his
company. It was tempting, because
we sure could have used the money,
but we were frightened by the responsibility.
What made this call different, I’m
not sure, but I heard myself say, “Sure,
I’ll give it a try.” I imagine that’s not
the confident response the agency
owner had hoped for, but then again
if he was calling me, he was apparently desperate. He told me that the
assignment involved reporting speakers at a convention taking place at a
hotel ballroom in the city. He made it
sound so interesting, and so simple.
He told me that he would provide a
tape recorder to back me up.
Today was the first time I lost my
smile. As I returned to the agency
following the job, I encountered the
owner. “Well, Al, how did it go?” Not
wanting to panic him, I said, “Oh, just
FINE. It went just FINE,” thinking to
myself as I said it: a little more guidance
from you would have helped a lot. But
I did FINE all right. F - I Freaked out.
I – I was Insecure. N – I was Neurotic.
E – but I felt Energized.
I experienced all of those reactions.
I freaked out as I struggled to keep up
with speakers presenting their specialties at warp speed, and now I was
neurotic over the possibility that my
performance might cost my employer
business, and I was insecure about my
ability to produce a decent transcript.
But I didn’t feel compelled to tell him
all of that just yet. Although my frustration at not being able to perform
well caused me to temporarily lose
my smile, I was surprisingly energized
by the experience, and I wanted to
focus on that. Forty years later I don’t
remember what the subject matter of
the convention was, but I do remember that I enjoyed learning something
new, and I liked the challenge of being
a reporter. I couldn’t wait for the next
opportunity.
As professionals and as experienced businesspeople, we understand
that not every day is going to be a successful day. We are occasionally going
to lose our smile. We move through life
and gather experiences, we learn how
to manage our emotions and cope with
stressful situations, with the cumulative
effect of our life experiences enabling
us to spend more time smiling. Oh, yes,
a smile is important. In fact, a smile is
more than just a happy face.
Why is a smile such a big deal?
And why is it important that we find it
again when we lose it? It’s important
because a smile is both a source of
comfort and it is a magnet, drawing
people to you.
A litigating attorney said to me:
“I always like it when you report my
depositions because I know that despite
the fact that everyone else in the room
may be fighting with me, I can count
on your smile. Your smile is my refuge.
I know that I can count on it.”
A smile is more than just a happy
face.
When a new acquaintance approaches us, we prepare for the greeting
by making a quick initial assessment of
the person. We observe their appearance, their demeanor, and the quality
of their expressions. But their smile is
usually the first attribute we notice. A
smile is an effective communicator. A
smile, and other personal flourishes
which I will identify in a second, may
say to you: I’m friendly. I’m honest.
I’m thoughtful. I’m easy to get along
with. You can trust me. I want to get
to know you. I’m successful. I’m educated. A timid person relies on quickly
assessing the personal attributes of
others as he or she determines whether
to take a risk and engage another person in conversation. Even a confident
STAR Dot STAR • person needs to identify the qualities
of a person in order to determine the
appropriate greeting to use.
The impact of starting an automobile and inspiring a relationship is the
same: positive action. When you start
your car, you extend your arm and
hand toward the ignition, you make
eye contact with the road ahead of
you, you turn the key in the ignition
and depress the accelerator, and then
you steer the vehicle toward your
destination.
When you greet someone, you extend your hand, you make eye contact,
you smile and then you speak.
Here is the positive action in the
greeting: a handshake energizes a
relationship.
Eye contact personalizes the
relationship. Your smile engages the
accelerator of emotion. And your
words focus the greeting. At that point
you have an opportunity to seize the
moment and direct that moment forward.
There are different kinds of smiles,
of course. A bright, cheery smile is
very welcoming and comforting. A
polite smile such as the one given by
the gatekeeper for a person you are
attempting to visit signals you to proceed cautiously. My granddaughters’
innocent smiles melt my heart. While
a smile accompanied by cold eyes is
too incongruous to trust.
We have been learning about the
attractive qualities of a smile. But a
subtext to our discussion of the smile
is the power of influence complementary to a smile. We want to influence
people to like us. We want to influence
people to use our services. We want
to influence people to hire us.
Influence is an ephemeral power
that operates without any direct or
apparent effort. It is an affect usually
associated with prestige, wealth, ability, or position. Lobbyists attempt to
influence people to do what their clients want by educating people about
issues, ideas, and opportunities. Unfortunately, influence has developed
a negative connotation over the years
because of the greed and criminality
Continued on page 5
Finding Your Smile
Continued from page 4
associated with it. One need only look
at the recent indictment of political
activist Jack Abramoff for evidence
of the sleazy business of influence
peddling. On the other hand, people
like Microsoft founder Bill Gates and
his wife, Melinda, use their wealth to
influence education around the world.
But there doesn’t always have to be a
price tag associated with influence, as
we have learned in this article about
the influence of a smile.
A smile is a component of a better
way to influence known as Outfluence™. Outfluence™ is any thoughtful, purposeful and sincere action that
makes a person feel good about you
and/or your business. Outfluence™
is often delivered silently. Its impact
is enduring. A practitioner of Outfluence™ will smile in a natural expression
of his personality, or he will smile as
a planned strategy of relationshipbuilding, in both instances recognizing
the silent messages he is delivering to
his conversation partner. We bring
about so many good things in our
lives silently, by paying attention to
our surroundings and responding to
what we see, by listening to others and
taking action, and by performing with
inspired effort in everything we do.
Outfluence™ is taking what’s inside of
you — your passion, your sensitivity,
your thoughtfulness — and using it
in a positive way, thereby influencing
others to act the way you would like
them to. Often it starts with a sincere
smile. That’s why it is important to find
your smile and keep it.
Al Betz lives in Maryland and travels
nationwide speaking and teaching the
advantages of Outfluence™
Success in business requires the right
OPPORTUNITY.
This is YOURS.
Reporting Solutions Inc.’s PDF-it is a program that
allows court reporters and reporting firms to easily
create electronic transcripts in an Adobe PDF format.
This format protects the data from third party tampering
and saves time and money involved with physical
transcripts. Use PDF-it and take the opportunity to
become more accurate, flexible and secure.
For more information or to order your free trial, log on to:
721-008 Opp Ad 7.5x4.875 CMYK MECH.indd 1
STAR Dot STAR • www.pdf-it.com
10/23/07 11:52:03 AM
McCORKLE
COURT REPORTERS, INC.
Largest Independent Agency
In
Chicago
World-Wide
Affiliate Network
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Transcription
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Reference Martindale-Hubbell
2008 Annual Convention Seminar Review
Analyzing Your Business
By Paula Laws, Miami, FL
Kevn Hunt, RPR, CSR (NY) of
Jack W. Hunt & Associates, Inc., Buffalo, New York, has been a leader
in the use of technology in the court
reporting profession as he followed in
the trailblazing footsteps of his father,
Jack.
A founding member of the Baron
Users Group, the first users group of a
computerized transcription product, he
ultimately served as President of STAR
for two terms. Kevin is a nationally
recognized expert in the use of technology in the creation, management,
and transmission of transcripts. Kevin
is also the designer and one of the
developers of The Analyzer and The
Analyzer Back Office, the premier court
reporting management product for the
court reporting profession.
Kevin spoke about the data you
have in your management system and
how to use Excel 2007 to generate
reports to run a smarter business.
1. Understanding your Data
– How to use Excel to get queried information from your database to create
a spreadsheet with exported data.
He discussed using a raw data
file with information such as firm, attorney, reporter, extended amount,
date, service code, plaintiff, defendant,
department, billing, etc.
2. How to use a Pivot Table
A pivot table is used to analyze the
data to give you the number of times
something occurred – it can be used to
slice and dice info that your manage-
You, Too, Can Be a
Recovering EZ-Keys-aholic
By Harry “Hap” Palter, San Diego, CA
Hi. I’m Hapster. I’m a recovering
EZ-Keys-aholic.
All together now: “Hi, Hap….”
Sound familiar? What the heck
was Stenograph thinking when they
pulled EZ-Keys away from us like
taking a bottle from a little baby?!?!
Well, actually, using keyboard map and
macros is MUCH better than EZ-Keys.
And if you’re still shedding a tear over
losing your precious EZ-Keys, shed no
more. Once you get your keyboard
map in order and introduce a few of
these macros into your daily writing
repertoire, you will wonder why you
ever worried about losing EZ-Keys in
the first place.
First of all, props have to go out
to a couple people. As I was weaning
myself off of EZ-Keys, I enlisted the
help of a few colleagues out there on
the World Wide Web.
Thanks go out to Chuck Coleman
for sending me his keyboard map a
couple years ago, which I tweaked a bit
ment software may not give. Maybe
you would like to know the impact of
raising your rates or when schedulings occurred on a particular year and
month, a monthly comparison, the
number of future jobs or past jobs,
when a firm last used your services or
has stopped using your firm, reporters
work flow, billing activity.
Analyzing your business will help
you become a more efficient and profitable business owner.
Welcome
Mat
We extend a hearty welcome to
the following new members…
A BIG welcome to:
(As of 12/11/2007)
for my personal use – just as you guys
should tweak the one I offer below to
match your editing style.
Thanks also go out to Candis
Bradshaw for collaborating with me
on several of the On-The-Fly macros
listed below. She was able to really
clarify the exact commands needed
for some of the more intricate wordreplacement macros.
A shout-out also goes out to Mr.
Depoman, Mike Miller, for some
general ideas back in the day when
I started thinking about expanding
my macro repertoire and I happened
upon his website way back when and
perused his files.
When CaseCATtalyst ships, I believe there are two keyboard maps that
come with the program, the “Default”
Keyboard Map and the “Cat4kbd”
Keyboard map. Keyboard maps are
active when you are in the Edit window
Continued on page 8
STAR Dot STAR • Tiffany Alley..........................Atlanta, GA
Eve Barrett.......................... Dunedin, FL
Sonia Bishop........................... York, ME
Susan Brown-Kay............Milwaukee, WI
Elaine Buckley............... Weymouth, WA
Rhonda Burback................ Lakeland, FL
Julie Churchill-Mickley..... Hammond, IN
Cindee Deen..................Jacksonville, FL
Robert Deziel................ Washington, DC
Melanie Jakus.......................Chicago, IL
Thomas Lange.............. Sacramento, CA
Eleanor Mitchell............Snoqualmie, WA
Pamela Morgan................ Las Vegas, NV
Lawrence Murray.............Clearwater, FL
Michael Nelson.....................Seattle, WA
Angie Portune................. Cincinnati, OH
Joanne Redican-Kohn... Philadelphia, PA
Charla Schultz.................. Wheeling, WV
Joan Snover..................... Spokane, WA
Kimberley Stewart.........Toronto, Canada
Denise Travis................... Camp Hill, PA
Robert Wilcox................ Wilmington, DE
Janiece Young............Overland Park, KS
You, Too, Can Be a Recovering
EZ-Keys-aholic
of a transcript.
The best thing to do to get started
with Keyboard Maps is to open up
a transcript to Edit. I’ll abbreviate
“Keyboard Map” from here on out
as “KM.”
If you then look at the bottom of
your screen in the center, you’ll see
“KbdMap:” and a name next to it.
This is the current KM that’s in effect.
If you haven’t done anything with
KMs, then the one displayed most
likely is Cat4kbd, the one that ships
from Stenograph. To cycle through the
list of available KMs on your machine,
simply press the Backslash (“\”) key
and this will allow you to change KMs.
This is helpful if more than one reporter
or scopist uses your computer to edit
transcripts. Each user can have their
own KM with their own commands
tailored to their personal preference.
It’s a good idea not to make any
changes to the “canned” KMs that
Case CATalyst comes shipped with.
The best thing to do is to open up
one of the KMs that comes with the
program and then SAVE AS and give it
a name of your own. My personal KM
is named hmode but you can name
yours anything you want.
TIP: To LOCK in a KM as the
default KM every time a transcript is
opened (useful if you are the ONLY
user of the computer), go into your
System Files folder, search for the
Usersettings.ini file. Open it up and
look for the section entitled [Keyboard
Settings] and then replace the name
on the line containing: DefaultKeyboardMapFile= -- to the right of the
equals sign put in the exact name of
your KM. Now save and close the file.
In my case, my KM is named hmode.
So my line looks like this: DefaultKe
yboardMapFile=hmode.
I have the files outlined in this
tutorial available for download, by
anyone, on a Google file-storage
site. I’m also posting this tutorial in
my Hap’s CATtalyst Corner section
of Mike’s www.depoman.com website so instead of typing the name of
the links I give in this article, simply
navigate to depoman.com and find
this article near the top of the page
in that section of his site. Inside that
page, you’ll find the following link near
the top of it: http://sandiegoreporter.
googlepages.com/HPMacros.zip
This file contains the macros I list below, plus my KM file. Inside the KM
file, you’ll see a lot more than I go into
here as some of those are macros that
I personally use that a lot of people
wouldn’t ever use, but then there are
a lot in there that you guys can play
around with to get comfortable with
how the whole process works. A lot
of my macros require the use of the
Speaker List, too, so that’s where some
of the “numbered” macros come into
play. The whole idea of this article is
to become comfortable with letting go
of EZ-Keys and using the Keyboard
Map instead.
Once in the KM file, you will notice
columns. The columns left to right are
Key, Function, Macro Filename. It’s
pretty self-explanatory, really. Moving
down the leftmost column, the key
represented on the computer keyboard
corresponds to the function that takes
place when the key is pressed. The
Macro Filename indication just takes it
a step further so that when that key is
pressed, if you decide to assign a macro
to that key, then that macro “plays”
and does whatever you recorded the
macro to do.
The main thing to keep in mind
when using the KM is that whatever
KM you have selected, either by setting
the default in the Usersettings.ini file
OR by toggling the available KMs on
your system using the backslash key,
that’s the KM that is going to be active.
This means that whatever function or
macro you have assigned to those keys
in that KM will take place. Sometimes
something screwy will happen while
editing and all of a sudden something
else besides what was supposed to
happen, happens. Frequently, this
occurs when your right pinky accidentally hits the backslash key and the KM
STAR Dot STAR • inadvertently gets changed to the next
one that’s available in the system.
TIP: It’s not a bad idea to store ALL
but the KM(s) you use most often into
a “storage” folder in your System Files
folder that you create yourself, thus
leaving ONLY the KM(s) you always
use. This way, when the backslash key
is hit, there’s only the pertinent KM
file(s) in the system available and it
won’t toggle to any other KM file. I store
the default-shipped KM files there.
Taking a look at the Cat4kbd KM
file, you will notice that pretty much
every key is defined as what that key
is supposed to be. However – and this
is where the beauty of KMs is apparent
– when you type a command key, for
instance – perhaps a D-define or a Jdefine, or Replace or Insert, using KMs,
you can simply assign just the letter by
itself to represent that function. In other
words, say you want to make a D-define
at the untranslate you’re presently on
in your editing session.
With the key D defined in the KM
as D-define, you simply press D. You
don’t have to accompany it with the
spacebar or any other key; just press
D and up pops the D-define dialog.
Keep in mind that when you are editing
your transcript and NO dialog boxes
are on the screen, then hitting keys
on the keyboard will give you exactly
what is defined in the Function column
relative to that key.
However, once you press that D
and the D-define dialog box displays,
the KM is now “disabled” so anything
you type into the New Text field of
the D-define dialog box will be regular
keyboard letters. Once that D-define
global is entered into the field and then
the OK is selected to make that define,
then the dialog box disappears and
now the KM is active again. You can’t
simply type in text into the transcript
while KMs are active and get what
you type.
Using KMs, all text that is to be
entered into the transcript must be
Continued on page 9
EZ-Keys-aholic
Left Hand Keys Function
Home Row
Keys
entered via the dialog boxes, be it using
D, J, R, I, K, O – what have you. If you
are just dead set on using an auxiliary
key along with the commands vis-a-vis
the way EZ-Keys used the spacebar,
you’re just going to have to practice this
without using the spacebar. Classical
conditioning eventually takes over and
you’ll be surprised how quickly your
brain gets used to this easier method.
I guess some props have to go out to
Dr. Pavlov, too. I digress.
If you must, you CAN program the
keys so that if you ever have a global
command, you can use, say, the Shift
or Control key with it. The possibilities
are numerous. However, as you’ll see
in my KM, I use the Shift and Control
keys, in my view a bit more wisely, to
do other more infrequent functions.
The beauty of this system is that you
can program any key combinations
you want to do anything YOU want
to do.
For instance, instead of having
simply D be a D-define, you can make
it Shift-D or Ctrl-D, etc. I personally
find that doing it the way my KM is
laid out is simply just more productive
– for me. If I want a D-define, I hit D.
If I want to replace a word, I simply
hit R. If I want to insert something, I
simply hit I.
I mean it doesn’t really get much
easier than that. And after I explain how
I have my keyboard laid out beyond
simple define processes, I think – and
hope – you might agree.
Here’s what I mean. Going beyond
my keys used to define globals and replaces and inserts, etc., I’ve laid out my
keyboard to minimize my fingers leaving the home row. You guys can look
at my KM file, but I’ll just explain the
basics here for your consideration.
A
; (semicolon)
S
D
E
R
F
V
C
Q
W
Move Line Begin
Move Line End
Search
D-Define
E-Define
Replace
Choose Conflict 1
Choose Conflict 2
Change Word Ending
Interrupted Q/A/C (Reporter’s Dash)
Word Swap
Right Hand Keys Function
J
H
U
Ctrl-U
N
Ctrl-N
M
Ctrl-M
K
Ctrl-K
I
L
O
Ctrl-O
P
Move Word Right
Move Left Word Begin
Move Up (one line)
Move Page Up
Scan Forward
View Vertical Notes
Move Down (one line)
Move Page Down
Select Word Right (“mark” text)
K-Define
Insert
Delete Forward (or deletes what’s marked)
Play Audio
Stop Audio
Macro: Paragraph (see my web file and desc. Below)
This basically covers all the “home
row” keys and will keep your fingers
from straying too far away from it while
still allowing you to use just about all
of the functionality needed to edit a
transcript. I get into using numbers,
too, for different Speaker List macros,
which you will see if you take a closer
look at my KM, but try some simple
things first to orient yourself with how
it works, and then you can get fancier
with it.
That’s pretty much the explanation
of Keyboard Maps.
Now here’s a list of my most
frequently used On-The-Fly macros.
These will really cut down on editing
time later when you maximize that
sporadic “free time” you get during
a depo or court session. A witness is
perhaps reading a document before
STAR Dot STAR • formulating an answer. An attorney is
formulating a question. A pause occurs
for whatever reason and the time is just
idle. You get the picture.
Some of these macros I use more
than the others, but I’ve always tried to
make them strokes that made sense so
they were easy to remember if I didn’t
use them that often.
Some of these macros below
require using the Speaker List (as
opposed to EZ Speaker Entries) in
Case CATalyst so they won’t work
properly unless you’ve got speakers identified using the Speaker List.
If you need anything explained, don’t
hesitate to drop me an e-mail at [email protected] or, better yet,
drop bywww.depoman.com and drop me
Continued on page 10
EZ-Keys-aholic
a line there. There’s lots more good info there besides this stuff.
DISCLAIMER: PRACTICE these first and use at your
own risk!! And I also suggest that once you download this
zip file into your computer, that you don’t simply Restore
these into your SystemFiles/Macros subfolder for fear of
overwriting anything you already have in there. Drop the
.zip file into a separate folder and then pick and choose the
macros you want to experiment with and drag and drop
them into your Macros subfolder inside your System Files
subfolder in Case CATalyst.
Here, again, is the link to download the zip file containing the KM file and the macros that are itemized below:
http://sandiegoreporter.googlepages.com/HPMacros.zip
When you see the pound sign below in the macro names
(#), that represents a numeral placeholder for the number
of the words you’re editing in the macro. I’ve limited the
maximum number of words to six because that’s the easiest
to come up with a stroke using the initial side of the steno
keyboard. Anything greater than six is simply too unwieldy,
especially writing at higher speeds.
This first group are the “searching” macros. In other
words, you have to use the SearchForWord and/or
SearchSameAgain macros to move the cursor to the spot
you want to do a certain process.
How this SearchForWord/SearchSameAgain works is
say you want to cap or quote or delete word(s) that you’ve
already written that are back more than the last word written
in the transcript. In order to move the cursor to the starting
word for the macro, you write the word you want the cursor to land on and then stroke S-FRD (SearchForWord)
to move the cursor to that word.
If you’ve written the same word more than once and
you want to go to the next last instance of it, after stroking
the S-FRD to go to the last instance of it, you would then
stroke S-FRDZ to go to the NEXT last instance of it, and
so on till you hit the one you want to process.
So with that said, the first group of macros use the
SearchForWord or SearchSameAgain macros in conjunction with the macro listed:
Cap # of words you’ve already written and are back
beyond capping them RIGHT NOW (Replace)
macro invoke steno stroke: #1-BG, #2-BG, #3-BG,
#4-BG, #5-BG, #0-BG (the 0 is the A key, but you knew
that)
macro: &&NewCap# usage: Write starting word you
want capped, then stroke SearchForWord
(S-FRD) to move to that word and then invoke macro.
Delete # of words you’ve already written and
are back beyond deleting them RIGHT NOW
macro invoke steno stroke: #1-LT, #2-LT, #3-LT, #4-LT,
#5-LT, #0-LT macro: &&WordDelete# usage: Write starting word you want deleted. Then stroke SearchForWord
(S-FRD) to move to that word then stroke to invoke the
macro. Careful with this one... you have to do it right or
you’ll be crazily writing notes to yourself.
Quote # of already written words macro invoke steno
stroke: #1-BG9, #2-BG9, #3-BG9, #4-BG9, #5-BG9,
#0-BG9
macro: &&NewQuote#
usage: Write starting word you want quoted, then stroke
SearchForWord
(S-FRD) to move to that word. Then stroke to invoke
the macro. Make sure you count all the markoff text to be
quoted. Punctuation counts as a word. Duh, but if you
have written a few lines up: ‘When you say United States
of America, what do you mean?’ to quote “United States
of America,” you’d write ‘United’ and then stroke #5-BG9
(5 ‘words’ including the comma) to surround the comma
in the added quotes.
Cap AND J-define # of words you’ve JUST stroked
(as opposed to x number of lines ago)
macro invoke steno stroke: #1-BG, #2-BG, #3-BG,
#4-BG, #5-BG, #0-BG
Macro invoke steno strokes:
Cap and J 1 word = KW*UPB
Cap and J 2 words = KWAO*
Cap and J 3 words = KWAO*E
Cap and J 4 words = KWO*UR
Cap and J 5 words = KWAO*EUFB
macro: &&Cap#J
usage: You’ve just written “advantage plumbing” and
you want to J-define it with caps for the rest of the transcript.
Immediately after writing “plumbing,” you stroke KWAO*
and the macro will J-define it “Advantage Plumbing”
Hyphenate 2 words you’ve already written and
missed writing the hyphen
macro invoke steno stroke: #150-EU6
macro: &&SearchHyphenate2Words
usage: Write starting word of 2 words you want hyphenated, then stroke to invoke macro and those words
will be hyphenated.
Hyphenate
3
words
you’ve
already written and missed writing the hyphen
m a c r o i n v o k e s t e n o s t r o k e : # 2 5 0 - EU 6
macro: &&SearchHyphenate3Words
usage: Write starting word of 3 words you want hyphenated, then stroke to invoke macro.
I’ve only got these two macros for 2 and 3 hyphens only.
Chances are, only two or three hyphens will be needed.
Otherwise, anything more can be done when editing.
Insert ByLine Speaker macro invoke steno stroke:
#1-EUB8, #2-EUB8, #3-EUB8, #4-EUB8, #5-EUB8,
#0-EUB8
macro: &&InsertBylineSpeaker#
STAR Dot STAR • 10
EZ-Keys-aholic
usage: Just hit the stroke to invoke macro. CC searches
for last Q and INSERTS a BY Speaker# in front of it. I
don’t really use this one that often. It’s just that now and
again, after I write an exhibit blurb, for some reason hitting the Q for the auto ByLine doesn’t insert the ByLine
and it just drops a Q. I haven’t used this in a while, but
it’s available.
Replace Q with Speaker#
macro invoke steno stroke: #1-R7,#2-R7, #3-R7,
#4-R7, #5-R7, #0-R7
macro: &&ReplaceSpeaker#
usage: Just hit the stroke to invoke macro. CC searches
for last Q and REPLACES the LAST Q with Speaker#.
This one I use a LOT.
The speaker will be going along Q/A/Q/A and then he
marks an exhibit or is talking to another counsel or does
some housekeeping thing. It should be colloquy but you
naturally have him speaking as if it’s the next question. As
long as that’s the LAST Q you’ve written, hit this stroke
for whichever the speaker number is and it cleans it right
up and makes the last Q colloquy by that speaker.
Replace a word stroked in error with the
proper word macro invoke steno stroke: SR-RZ
macro:
& & R e p l a c e 1 M i s t r a n W i t h 1 Wo r d
usage: Write word you wrote in error followed by the word
you want in its place; then SR-RZ to invoke the macro.
Replace Last Untran with one word
m a c r o i n v o k e s t e n o s t r o k e : SR - RS
macro: &&FixUntran
usage: Write the word to replace the untranslate with
and then SR-RS. Kinda similar to the one above, but this
just simply replaces the LAST untranslate (or scanstop, so
be careful) with one word that you want it to be. This is a
quickie replace of an untran.
Interrupted Q or A -- or Colloquy
macro invoke steno stroke: TR*UPGS
macro: &&InterruptedQ
usage: Write the macro-invoke stroke during the second
part of an interrupted Q/A/C. This goes back to the last
Q/A/C and inserts the reporter’s dash and dashes off the
two-part Q/A/C with an interruption in the middle of it.
Gone are the days of getting the dashes AND
the answer when the person interrupts the other
person. This one is really slick for realtime feeds
when it’s hot and heavy and makes you look great.
Last Untran changed to Q
macro invoke steno stroke: KWERP
macro: &&LastUntran2Question
usage: Write the macro-invoke stroke. Replaces the
LAST untranslate with a Q. Sometimes when it gets fast
and sloppy, the Q is written and it comes out as a blob of
an untran and is something I really don’t want to D-define
so this simply replaces the untran stroke with a Q.
Last Untran changed to A
macro invoke steno stroke: SWERP macro: &&LastUntran2Answer
usage: Ditto the above but with an A.
Delete Last Q
macro invoke steno stroke: KW*E
macro: &&NukeLastQ
usage: Macro invoke steno stroke deletes last Q.
Delete Last A
macro invoke steno stroke: SW*E
macro: &&NukeLastA
usage: Macro invoke steno stroke deletes last A.
Delete Last Period
macro invoke steno stroke: P*ERD
macro: &&NukeLastPeriod
usage: Macro invoke steno stroke deletes last period.
Delete Last Untran
macro invoke steno stroke: TPHAO*UBG
macro: &&NukeLastUntran
usage: Macro invoke steno stroke deletes last untran.
Toggle Double Space
macro invoke steno stroke: TK*UBL
macro: &&ToggleDoubleSpace
usage: Macro invoke steno stroke toggles the double
space in tran/edit. I use Normal View and double-spaced
when writing a deposition so I think this only works in
Normal View.
Some of them can’t help it, but sometimes attys will
come and look at the screen, even though they’re not paying for LiveNote. Whatcha gonna do? Blank the screen?
I don’t think that’s cool. As long as it’s occasional, no big
whoop in my book.
Anyhow, this toggles double-spaced to single-spaced
so it shows more testimony for them to review. I’m
a true believer of customer service. What can I say?
Move up one line at a time
macro invoke steno stroke: P*UP
macro: &&Uponeline
usage: Macro invoke moves the cursor up a line at a time.
Good for checking on past testimony on the fly. I think I actually have this macro programmed for three (3) lines instead of
one so this will actually move up by three lines instead of one.
Move down one line at a time
macro invoke steno stroke: P*OUPB
macro: &&Downoneline
usage: Ditto above, but down... but then just continuing to write takes you to the bottom of the transcript. Duh.
Search Last Exhibit
macro invoke steno stroke: HREUBT
macro: &&SearchLastExhibit
usage: “Mr. Reporter, what was the last exhibit?”
EZ-Keys-aholic
Hit HREUBT and as long as your exhibit blurb has
“marked)” it will search and go to the last exhibit that was
marked. If your blurbs don’t have “marked)” then change
this macro to whatever will find YOUR exhibit blurbs. If you
do have to rewrite the macro, you’ll probably want to involve
the closing parenthesis somehow so it won’t conflict with
the word it’s tied to when searching. This one is invaluable.
Search Last Question
macro invoke steno stroke: STKPWHR-L
macro: &&SearchLastQuestion
usage: They’ve just finished arguing for the last three
pages.
“Mr. Reporter, please read back the last question for
the witness.”
Hit STKPWHR-L and this will search back for the last
Q and highlight the cursor on it.
Search Last Answer
macro invoke steno stroke: HR-FRPBLGTS
macro: &&SearchLastAnswer
usage: Ditto for the last answer
There you have it. There are endless possibilities for
macros. When the opportunity arises and you have the
thought during the writing session that “Gee, I’ve been
doing this umpteen times now manually; how can I automate it?” write the idea down ASAP as I usually forget
later until it comes up again. This way, you can think about
how to automate a recurring function and get it in your
macro library.
Working with Your Scopist Using
FolderShare
By Harry “Hap” Palter, SD, CA
Want to maximize your productivity? Why not try
loading FolderShare on both your computer and your
scopist’s computer.
I’ve been working using FolderShare with my scopist
for a long time now with great results. Mike Miller touched
upon this topic lightly at the Boston STAR Convention back
in October during The Mike Show, but I think a more indepth discussion on this really cool system is in order. I came
across many fellow STAR members in Boston who were
intrigued by this process so I figured I’d share the method
with everyone and get you guys up to speed on it.
I. Overview of FolderShare
II. Creating the FolderShare Accounts
III. Making Reporter and Scopist Case CATalyst Settings
IV. Scopist in Action
I. Overview
Basic FolderShare process:
Just as a brief overview, FolderShare is a program that
synchronizes two folders on multiple computers attached
to the internet, in a secure environment. If you set up
FolderShare to synchronize two folders on multiple computers (two computers in my example here), any changes
made in one computer will be synchronized on the second
computer and the folders will hold identical data.
So in our example for our discussion here, the reporter
starts writing a deposition at 10:00 a.m. — and we’ll assume for this example that the setting for the synchroniza-
tion of Case CATalyst Work Units (explained below) is set
at 60 minutes. At 11:00 a.m., the depo continues along,
but in the background, FolderShare – which is constantly
checking both computers and keeping the directories that
were preset to be synchronized – synchronizes the now
populated Work Units folder in the user’s area with the
folder that was set to be synced on the scopist’s computer
with the freshly written copy of the testimony taken from
10:00 a.m. to 11:00 a.m.
Once the files are transferred, the scopist can now begin
working on the file. This file synchronization continues all
day long until the reporter finally closes the realtime session
on his computer. When the file-closing takes place and the
day’s file is saved on the reporter’s computer, FolderShare
makes its final file synchronization for the day. Since this is
really the only time that you’re really going to notice FolderShare “working” as it’s sending the final text — and larger
— audio file to the scopist for the last time, this is a great
time to start packing up your gear and, most often, by the
time you’re finished packing up, this is about the time that
FolderShare is finishing up with the file transfer.
Just as an aside, FolderShare, by its very nature, is also
creating a backup copy of the current work you are creating
to an offsite location — namely, your scopist’s computer.
I’m really anal about backups, and in my opinion, you
just can’t back up enough. Sure, using a pen drive immediately after taking down a deposition or court session
FolderShare
is one way to back up your work on the spot, but creating
an exact duplicate of the same work in an offsite location
in real time is invaluable.
A word about security: FolderShare is a secure peerto-peer system. Only you and your scopist can view
or access files in your FolderShare library. FolderShare
encrypts all the files and messages exchanged on its network to ensure user privacy. All P2P communication on
FolderShare is authenticated via RSA and encrypted via
AES over SSLFod.
II. Creating the FolderShare Accounts
First of all, print and read through this entire document
before proceeding. You will need to have your file paths
set up in Case CATalyst on both your computer and your
scopist’s computer before you can set up FolderShare.
Once you’ve set up where the Work Unit files are going to
be copied to, then come back to this module and set up
the FolderShare system.
Navigate to www.foldershare.com. Download the
FolderShare setup program. Click on the button that
says “I don’t have a FolderShare account.” Name your
computer for FolderShare’s ID purposes. Fill in the next
window adding your login information. FolderShare is now
installed on your computer. This same procedure needs
to be done on the scopist’s computer, also.
Once the program is loaded on your computer, click
on the icon and select MyFolderShare. Log in with your
email address/password you entered at the previous login
screen. Now click on Sync My Folders. You’ll need to have
both yours and the scopist’s computers logged in in order
to set up the FolderShare synchronization. You sign on
both computers using the same account parameters.
Once this is accomplished, you should see the window
come up that says “Sync Your Folders: Getting Started.”
You can use either of the computers – yours or the scopist’s
– to set up the synchronization parameters.
For our purposes using this with Case CATalyst, click on
“Specify Folders to sync.” In the left side of the window,
you will see Available Devices. Your computer and your
scopist’s computer will have icons associated with them.
Select the top one first, then click on “Specify a folder,”
navigate to the folder you’ve named to hold the Work Units
files. Locate the Work Units folder and click on its radio
button. Then click on “Next.” Once you’ve gotten the
“Success” message, now select the remaining computer
and repeat the process, selecting the identically named
Work Units folder to synchronize.
Once you’ve set both computers with the folders to
share, you will need to label this Library with a name. Name
it whatever you want. Make sure the pulldown menus next
to each computer says “Automatic Sync.” Then click on
“Complete Setup and Start Syncing.” Click on OK in the
next window.
Make sure that in your settings you have FolderShare
to start automatically when Windows starts, and you’re
good to go.
III. Making Reporter and Scopist Case CATalyst
Settings
Now for a little more in-depth explanation and instructions on how to implement using FolderShare.
The real beauty of using this system, especially when
you’re on a short deadline -- say, for an expedite or for
handing an attorney a slightly cleaner rough draft -- is that
your scopist can pretty much immediately begin working on
your work, even if you both are halfway across the globe
from each other, as long as you both have an internet connection. This could potentially help your scopist out, too,
by increasing the scopist’s bottom line as the scopist doesn’t
have to wait all day or an extra day to begin working on
your job. The scopist’s time is theoretically freed up, after
scoping your job at an earlier time than otherwise would
happen, and is available to take on more work.
Anyhow, Stenograph has written a great facility into
Case CATalyst called “Work Units.” To implement using
Work Units is quite simple.
First off, the folders that are going to contain the Work
Units files need to be created. I call mine CCWorkUnits. The
name is arbitrary, but name it something that is descriptive
of the fact that it’s the file containing the Work Units. This
folder (case) is like any other case that you would create
in the program. It should be in the immediate top level
user folder when Case CATalyst starts. I’ll use my name
“CCWorkUnits” as the example in this explanation.
Once your CCWorkUnits case is created on the
reporter’s (your) computer, have your scopist create the
identically named folder in the top level of the user that your
scopist uses for your work. This isn’t absolutely necessary,
but using the same folder name on both computers is a
lot less confusing when setting up the file synchronization
parameters on the FolderShare website.
So now in my case, I’ve got a CCWorkUnits subfolder
in the HAP user directory created on my computer.
My scopist also has a CCWorkUnits subfolder in the
HAP user directory created on her computer.
Once this file-creation process is complete, now simply
navigate in Case CATalyst to the Tools pulldown menu,
click on Options, click on Translate Options, and, finally,
click on the Realtime tab.
If you’re using AudioSync, you want to make sure that
you set your Compression MB/hr setting to 6. Sure, the
audio is not going to sound as good as it will with the setting at 14, but 6 sounds pretty good in my opinion – and,
frankly, I really can’t tell much of a difference between 6
and 14. The real issue here is file-transfer speed. The
nonaudio files that transfer using the Work Units function
transfer very quickly – in fact, so quickly that most of the
FolderShare
time you can’t even see them being transferred when looking in the FolderShare “View Activity” window -- but the
audio files, especially as your day wears on, take much
longer to transfer over the internet.
It’s simple math, really: 6 megabytes per hour vs. 14
megabytes per hour, so the audio file transferring at the
setting of 6 is going to transfer in a little under half the time
as the one set at 14 would. This doesn’t even take into
account internet traffic, which usually picks up around most
middays and slows everything down a little bit.
Once you’ve got the compression setting set to 6, move
on down to the Work Units “subwindow” in the Translate
Options dialog box. Put a checkmark by clicking in the
“Create Work Units” box. Also put a checkmark in the
“Save To A Different Directory” box. Also put a checkmark
in the “With Audio” box. In the “Every ## Minutes” box,
the number you put here can be any number you like up
to 60. Keep in mind, however, that the lower the number
you put here, the more often FolderShare is going to do
the synchronization process between the two identically
named folders on both your machine and your scopist’s
machine.
This is what the settings should look like after the parameters outlined above have been set:
I’ve experimented with changing the time increments
setting for the file transfer. The main thing to keep in mind
is that if you set the number too low, you’re going to have
too many files being created in that CCWorkUnits subfolder
on both machines. This doesn’t really make much of a
difference, but depending on the method that your scopist
uses to scope the job -- which I’ll explain a bit later --this
could be an issue.
I’m using 60 minutes in the example in this article, but
I actually use 45 on a regular basis. There’s no particular
reason for the 45-minute setting, but I’ve just been using
45 minutes as the last one I was experimenting with and
never bothered to change it. This is something that you
experiment with and make your own decision. The number
is really arbitrary.
And now a word on how Catalyst structures the Work
Units files. As you go about writing your job and the Work
Units files are written to the CCWorkUnits subfolder, each
time a Work Unit is created, Case CATalyst names that
Work Unit file (filename)_1.
In other words, to use an example, say it’s November
15th and I open up my file with the name 1115LEED for the
deposition of Dr. Joseph Leed. The Work Units that will
be created during the day in the CCWorkUnits subfolder
will be named each hour 1115LEED_1, 1115LEED_2,
1115LEED_3, 1115LEED_4 … and so on. We’ve put
a checkmark in the “With Audio” box in Translate Options to create an audio file so each hour not only is the
next numbered Work Unit text file being created, but the
1115LEED.WAV file is also being OVERWRITTEN with
the latest, ever-growing, audio file that it copied from your
working directory where you are writing your job to via
your writer.
This audio file is identically named the same as the
audio file in the working directory. There are no suffixes
with the underlines and numbers, as there are with the text
files being created. So, obviously, each hour you write
on this depo, the audio file grows in size. This is why it’s
important to have that megabytes-per-hour number set
at 6 instead of 14. This audio file gets pretty large rather
quickly and you’re going to notice some hesitation each
time Case CATalyst copies those files every hour. Mike
calls it the “pucker factor.” Test out FolderShare for your
FIRST time with an Iranian proctologist and you’ll see why
it’s called the “pucker factor.” It’s not just because it’s a
proctologist’s depo.
Caveat: The FolderShare system works great with the
Mira. It probably works OK with the Stentura, too. However,
if you’re using, say, a Baron TX -– or one of those funky
LightSpeeds –- those do not have a buffer; i.e., the ability
to “catch up” steno strokes with the computer –- so when
the Work Units are being copied and memory resources
are shifted from writing/displaying the strokes you’re writing
on the screen, then that creates that hesitation. If there’s
a buffer, it’s not a problem because the strokes that are
placed into the buffer on the writer are eventually sent to
the computer. But if you have a “bufferless” writer, then
those strokes are LOST FOREVER. Keep this in mind.
Which kinda leads me to another little disclaimer here.
Mike mentioned it and it’s worth mentioning again here:
Folks, don’t experiment with this the first time on a real
important, tense or expedited depo. Do it on a car-wreck
dep or something as innocuous as that.
V. Scopist in Action
Now to explain how the scopist edits the Work Units.
There are really two different methods that the scopist
can use to recreate the job file when using the FolderShare/
Work Units system.
The beauty in BOTH of these methods is the fact that
audio can be spot-checked using your current audio spotchecking method ANYWHERE in ANY Work Unit file at
any time. This is why it’s important that the “With Audio”
box has a check in it so a copy of that audio always gets
copied with the Work Units files and is placed in the same
CCWorkUnits subfolder. Case CATalyst by default checks
for audio in the same folder where the edit file is located so
it saves the user from having to hunt down the file somewhere else on the computer.
(Method A)
The first method is for the scopist to simply open up
1115LEED_1 and start scoping it. When the scopist gets to
FolderShare
the end of 1115LEED_1, the scopist hits F9 to include the
next Work Unit. Navigating to the end of the file, pressing
F9 to include 1115LEED_2 will append the second Work
Unit file to the open 1115LEED_1 file. This process continues for every Work Unit file that needs to be appended
until the last one is appended.
Using this first process, the scopist is editing the WHOLE
time in the 1115LEED_1 file and simply appending all
the subsequent numbered Work Unit text files to the first
one. This also accomplishes applying added globals to
the entire file as each subsequent Work Unit is appended
to the 1115LEED_1 file. Anytime the scopist SAVES the
1115LEED_1 file as they’re scoping it during the edit session, remember that our FolderShare program is constantly
scanning both of the CCWorkUnits subfolders on both the
reporter’s and scopist’s computer for file changes and always
synchronizes the folders with the LATEST updated file.
So when the scopist saves that 1115LEED_1 file,
FolderShare is now going to overwrite the version of
1115LEED_1 file on YOUR computer with the one that
was just saved on the SCOPIST computer. This sync takes
place WHENEVER a file is saved in the CCWorkUnits folder
on EITHER computer.
(Method B)
The second scenario for the scopist is to edit each
INDIVIDUAL Work Unit file one at a time, each time
closing/saving the Work Unit file and moving to the next
numbered Work Unit file. Unlike Method A, this method
requires MANUALLY applying globals each time and copying them from the previously edited file to the next one
that the scopist is about to edit.
The way this is accomplished is that once the scopist
finishes editing 1115LEED_1, the file is saved and closed.
Any globals that were added during the editing of this first
file will, of course, be in the Global Table for that first file.
Now the scopist opens up 1115LEED_2. Now the globals
that were created in the first file need to be applied to this
second file. If this isn’t done, then anything that was globalled in the first file – e.g., raw steno strokes/briefs – will
show up again untranslated. This will happen in every
subsequently edited file, as these files really stand alone in
the Work Units folder with the only common link to them
being the audio file.
To add globals as you edit through each Work Unit file,
once the second file is opened for editing after completing
the first file, the scopist clicks on the Globals pulldown menu
in Edit, clicks on Add Other Globals. The dialog window
that opens up will show all Work Unit text files that exist
in the current CCWorkUnits directory. In this case, since
we’re in the 1115LEED_2 text file, the scopist will doubleclick the 1115LEED_1 file in the window.
The file that is clicked when adding other globals will
always be the LAST file that was edited. Each time globals
are added to the current file being edited, the Global Table
increases in size due to copying all the globals from the
previously edited files. Once the previous file is doubleclicked to add that file’s globals to the current file, the
Global Table for that file will display with options. At the
bottom of the screen, the options will display with a title of
“Add and Apply Scope.” Choose the “Select All” option
to highlight all the globals in the table, and then click on
“Entire File” to apply those globals to the current file. At
this point, this current file is ready to be scoped and all the
globals added previously in all other Work Unit files will
have now been applied.
The drawback for Method A is that the reporter is really
required to WAIT until the scopist has completely edited
the entire file to begin to spot-check the scopist’s editing
work – i.e., spots that the scopist couldn’t figure out, proper
spellings, etc. If the reporter didn’t wait to do this and say
at lunchtime wanted to do a final looksee at the scopist’s
edited work before sending the transcript to the proofreader,
then any changes the reporter made to the file the scopist
edited will be overwritten to the copy on the scopist’s side
and the result wouldn’t be pretty. You’d basically end up
overwriting what the scopist did and making a lot of double
work for everyone involved.
What I use in my situation – unless it’s one- or two-day
rush -- is the first method and wait for the job to be completely edited before I go into it and make any changes.
I personally use Method A almost all of the time, but
the best way to figure out which of the methods to use is
a function of the requested delivery by the client. If we’re
working on a rush, then Method B is preferred, as using
that method enables me to go through each file that’s been
edited and clean up what the scopist couldn’t figure out,
or proper names, what have you, and not affect the work
the scopist is doing in the current edit file.
A good idea is for the scopist to put some sort of flag
into each Work Unit file as it’s finished, such as ^ Scopist
edited or some such indication at the top of each file so that
the reporter knows that this file has been completed. By
the same token, once the reporter finishes the final looksee
of each individual file, replacing that flag with something
along the lines of ^ Reporter scanned is an excellent idea.
This way, the state of each file is known immediately and
you don’t accidently put together an unedited/unproofed
transcript – or portions of it unedited/unproofed.
If delivery time is not much of an issue, then Method A
works quite well. This way, once the scopist has completed
the editing work, on the scopist’s side, the CCWorkUnits
subfolder will contain one giant 1115LEED_1 file, which
contains ALL of the subsequent Work Unit files that were
appended throughout the session – PLUS, the folder will
also still have copies of the _2 through however many Work
Unit files were created for the writing session.
Once the job has been completely edited, the Work
FolderShare
Unit files _2 through the last one can be deleted from the
CCWorkUnits subfolder, thus leaving only the 1115LEED_1
edit file and the 1115LEED.WAV audio file. Once this has
been accomplished, clicking on the 1115LEED_1 file once
will allow the name of the file to be changed. Once the
filename field opens up to allow the filename to be changed,
hit the End key on your keyboard and backspace two spaces
to delete the _1 off of the name of the file, changing the
file name to simply 1115LEED. This will bring all the text
subfiles together with the audio file into one 1115LEED
file “package.” This file is now ready to be sent out to the
proofreader for corrections or reformatted for an attorney
for a rough draft or whatever your case may be.
One thing I cannot stress strongly enough is that it’s
EXTREMELY important that you don’t name the destination folder for your Work Units the same name as the folder
you’re going to write your job in. Said another way: The
Work Unit files must be in a separate directory all their
own. Don’t make the mistake of closing out a realtime session, going into the CCWorkUnits subfolder to edit scoped
Work Unit files, and then FORGETTING to navigate back
to the folder you’re writing your job in when restarting a
realtime session. This will cause DISASTROUS results with
file-collision errors when FolderShare tries to make its first
synchronization after the first hour back from lunch.
A word on slow internet connections. I will beg, borrow,
or steal to get the password from a receptionist at a law firm
for their wireless access. Unsecured wireless connections
are becoming endangered species as everyone is becoming
privy to locking down their machines and networks. In the
case of Luddite attorney offices, then pick yourself up a
Sprint or Verizon account that will get you an aircard that
can be used to access the internet when it’s not available
at the venue you’re conducting your business. I pay about
60 bucks a month for my Sprint account and use it when I
can’t access the internet using my preferred method. This
is usually the case in doctors’ offices.
Sure, lots of days go by that it simply goes unused,
but when I need it, I need it. It’s like an insurance policy,
in my opinion.
If you must resort to using the aircard, you will find
that in most instances, the connection/file transfers are a lot
slower than a wired RJ-45 cable coming out of the wall or an
access-point connection. If it’s just a morning or afternoon
job, I’ll use the methods outlined above. However, if I use
the aircard, I’ll close/save the realtime file at lunchtime or
any other convenient breaking point and then resume the
afternoon session with a slightly different filename.
For example, let’s say Dr. Leed’s depo is going to be
one of those all-day marathon sessions. I’ll start the day in
the morning using the filename convention of 1115LEEDAM instead of simply 1115LEED. After lunch, I’ll start the
afternoon session with 1115LEED-PM. If it’s a REALLY
long marathon session, if you have to use more than two
files (AM and/or PM), then name the files using letters in-
stead of numbers. For example, if you had a third file late
in the afternoon, name it something like 1115LEED-PMB. This way it won’t conflict with the numbers that Work
Units uses to identify files – just in case there’s a glitch with
the FolderShare system and you end up having more files
than you’d want to.
The reason for using multiple files is that with the slower
internet connection, it can literally take FolderShare MORE
than an hour to send that audio file. This also wreaks
havoc on the FolderShare system. If the files weren’t split
at lunch and we broke from noon to 1:00 and due to the
slow connection the next Work Unit written at 2:00 was
the ever-growing-in-size audio file that contained ALL of
the audio from the start of the depo, by 3:00 o’clock, when
FolderShare wanted to start copying the – now even larger
– audio file for the subsequent hour but the 2:00 file was
STILL copying, it causes weird results with the syncing
process, also.
However, when the filename is changed after lunch,
then FolderShare is dealing with two completely differently named audio files so the files are copied properly.
The drawback using this method is that as of this writing,
Case CATalyst cannot merge together the two audio files it
creates so these two 1115LEED-AM and 1115LEED-PM
files must be edited/proofed/finaled separately until the
final production stage, when they can be appended and
formatted together.
So if you use this method, make sure when you restart
the file with the new name after lunch that, when you are
in the Translate dialog just before clicking OK to start the
realtime session, you simply click on the “Define Fields”
button at the bottom of the window to the left of the OK
button, then click on the “Use Other” button and select the
job from the morning – in this case, 1115LEED-AM – and
Case CATalyst will use all the fields (Speakers); and also
click on its associated job and/or case dictionary if you’ve
made any global entries in the morning session. This way
it’ll keep the afternoon session as clean as the morning
session was, and all globals and fields will be applied for
the afternoon.
Hopefully, you can get this set up with you and your
scopist and be a more productive reporter.
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2008 Annual Convention Photo Review
L-R: LaVerne Reinhardt (Detroit), Candis
Bradshaw (PA), Marge Teilhaber, and Lil
Freiler (PA, sitting).
L-R: LaVerne Reinhardt (MI) and Vicky
Rock (IL).
First Timers’ Dinner at Legal Seafood L-R: Gayle
First Timers’ Dinner at Legal Seafood:
Anderson, Todd Mobley, Angie Mobley.
Vicky Rock (L) headed up a lively
conversation.
L-R: Joanne Redican Kohn, Connie Perks,
Mike Miller (Depoman), Lisa Mudrick,
Linda Golkow, Susie Ingraham.
First Timers’ Dinner at Legal Seafood: This
was the quiet side of the room.
Kevin and Patsy Fallon.
L-R: Lisa DiMonte and Jan Ballman.
Pat Moretti of Kalamazoo, MI, and her
son.
L-R: Paula Laws, Vicky Rock, Doris
Wong.
L-R: Pat Carl and Rosalie Kramm.
L-R: Gail J. DiBattista of Boston; Ann L.
Mendenhall of Orlando, FL; Lou Renillo,
Bernie Goldstein.
2008 Annual Convention Photo Review
Ah, so THAT’S how we get a real good
smile from Depoman!!!.
Alan Brock after his very worthwhile and
very early seminar.
L-R: Irv Starkman, Jan Ballman, Dennis
Parise, Marge Teilhaber.
Marge Teilhaber and Rick Levy.
L-R: Kimberly Neeson (Toronto), Peggy
Antone (Houston), Linda Farmer (Boston),
and Christine Randall (CA).
THANKS TO DEPOMAN: (post-Liaison
Committee dinner cruise) L to R: Dan
Hunt, Buffalo, NY; Mrs. Hapster; Peggy
Antone, Houston, TX; Dave Wynne, Mt.
Prospect, IL; Hapster; Depowife & Depoman; Susie Ingraham, Celina, OH.
STAR's 2007-2008 President, Freida
Sclafani Wiliams.
Paula Laws at the First Timers’ Reception.
The boat cruise was fun for everyone!
The Boston backdrop made for many
photographic memories for Nancy
Bistany and Linda Fifield.
Todd and Angie Mobley share a
laugh with others at the First Timers’
Reception.
Boston’s historic “Salt & Pepper Shakers”
inspired many to capture the moments
on film.
Secure
Your
Wireless
Network
By Candis Bradshaw
In recent years, the price of wireless routers has dropped
dramatically and wireless networks have become quite
simple to set up. Because of this, many technonovices are
setting up their own home wireless networks, or local area
networks (LANs). It is not uncommon to find a multitude
of wireless network connections in any neighborhood
across the country. However, most do not realize that an
improperly secured network can be problematic.
By not securing your wireless network at all, anyone
in range of your router can connect to your wireless network and “borrow” your Internet connection. But this is
just the tip of the iceberg. When someone accesses your
network, that person has full access to your entire network,
which means these “intruders” can view and alter files on
computers which are connected to your wireless network
(if file sharing is turned on), view any and all websites and
information you have accessed on the Internet, slow down
your Internet connection, monitor and view websites you
visit, read your e-mail and instant messages, copy usernames
and passwords, or use your Internet connection for illegal
activity. The worst case scenario is a hacker sets up his
computer to be the router (after he/she has accessed an
unsecured wireless network) and the unsuspecting victim
surfs the Internet on the hacker’s “network” rather than
his/her own network. The hacker has total access to the
victim’s data and controls all aspects of the network.
Also, if you do not secure your network properly,
unwanted people can still access your network with tools
and programs which are easily obtained on the Internet. A
YouTube video, which Michael Miller, CSR, RDR, CRR, from
Houston, TX, posted on the Depoman forum on January 3,
2007, shows how easy it is for someone with free to low-cost
tools to break into an improperly secured wireless network:
http://www.youtube.com/watch?v=pgBHjZUKW54 .
Following are some guidelines which can help secure
your wireless network and make it difficult for unwanted
users and/or hackers to access your network. (Note: For
step-by-step methods of how to change these settings on
your wireless router, please consult your router manufacturer’s Web site or help manual for assistance in making
the changes listed in this article. If you are still having difficulty, call a computer “geek” with experience setting up
wireless networks.)
Enable WPA or WPA2 encryption on the router and
password protect your network
To ensure that unauthorized users cannot access your
network, it is very important that you turn wireless security
on and require that users input a password in order to access your network. Having wireless security turned off is an
open door for would-be hackers and WiFi freeloaders.
Also, it is critically important that you set the encryption
properly. Encryption scrambles data sent over wireless
networks so that it cannot be easily read. There are three
basic “flavors” of wireless encryption: WEP, WPA, and
WPA2.
WEP is the oldest, and, as evidenced by the abovereferenced video, can be cracked in a matter of minutes,
if not seconds.
WPA is the next “flavor” of encryption which was
developed. It was developed as a transitional standard
while WPA2, the newest and most robust encryption, was
developed. Most experts, including the WiFi Alliance, agree
that WPA has never been cracked. However, some security experts have said WPA encryption can be cracked. If
you enable WPA encryption, use a password longer than
21 characters with a combination of upper and lowercase
letters, numbers, and symbols and change the password at
least once every three months. If you are having trouble
creating a long password, Steve Gibson’s “Perfect Password”
Web page (https://www.grc.com/passwords.htm) can help
you to create a strong and unique password.
WPA2 encryption is the newest standard and uses the
strongest encryption available. However, some devices
are not compatible with WPA2 encryption. Furthermore,
some older devices are not compatible with even WPA
encryption. If you own devices which are not compatible
with either WPA or WPA2 encryption, look into upgrading
your equipment or purchasing new equipment. If your
router recognizes WPA2 encryption but your laptop’s
wireless card will not, you can easily purchase an external
wireless card for your laptop for around $50.
Change the router’s default SSID
“SSID” stands for “Service Set Identifier,” which is a
fancy term for the network name. All new wireless routers usually ship preprogrammed with a default SSID.
For Linksys routers, if one were to plug in the router and
change no other settings, the default SSID is “linksys.” This
SSID is broadcast within the range of your router, which
can be up to 324 feet for 801.11g routers. It is true that
your neighbors or would-be hackers cannot automatically
hack into your wireless network by knowing your SSID,
but leaving the default SSID signals a poorly configured
Secure Your Wireless
Network
wireless network.
It is imperative that you rename the SSID in a way
that someone driving down the street would not know
the network belonged to you. For instance, do not use
any parts of your name or address in the SSID. Rather,
use something that is nonidentifying, such as one of my
neighbors has done by renaming his/her SSID to “Bugs!
Bugs! Get ‘em off of me!”
Change the router’s default IP address
The router’s IP address is like the front door to your
house; it is one of the important keys to the inner workings of your router. Anyone with even a small knowledge
of wireless routers knows the default IP addresses to access various brands of wireless routers. For instance, for
some models of Linksys routers, the default IP address is
192.168.1.1. At the bare minimum, change at least the
last number of the default IP address (in this case, the last
“1”) so would-be hackers will have a more difficult time
figuring out the default IP address of your router.
previous paragraph can be very difficult to set up and may
cause other problems when legitimate users try to access
your network. For example, say your Aunt Ethel comes
to visit your house, and you have MAC address filtering
turned on. In order for Aunt Ethel to access your network,
you would have to find out her computer’s MAC address
and enter it into your router’s allowed MAC address list.
This can be time-consuming and, as Mr. Ou points out in
his blog, the MAC address “allowed” list can give a savvy
hacker a “road map” to the identifying information for every
computer which accesses your network.
Properly securing your wireless network protects the
valuable and confidential material with which we are entrusted on a daily basis and also protects our most precious
asset, our individual identities and information. Take the
time to secure your wireless network today.
Candis Bradshaw is a contributing editor for the JCR
and a freelance reporter in Harrisburg, Pennsylvania. She
can be reached at [email protected].
Change the router’s default administrator password
As is the case with default IP addresses for wireless
routers, many who have set up a wireless network know
the default passwords for various router manufacturers.
For instance, the default username for Linksys routers is
blank and the password is “admin.” Changing the default
router password can also make it more difficult for wouldbe hackers to access your wireless router.
References:
http://www.usatoday.com/tech/columnist/kimkomando/2006-09-14-secure-wireless-network_x.htm
http://compnetworking.about.com/od/wirelesssecurity/tp/
wifisecurity.htm
http://blogs.zdnet.com/Ou/index.php?p=43
http://practicallynetworked.com/support/wireless_secure.
htm
http://www.microsoft.com/windowsxp/using/networking/
security/wireless.mspx
http://members.spboards.com/viewtopic.
php?t=244&mforum=depoman
Turn off the router for extended periods of non-use
If you plan to be away on vacation or will not be using
your network for an extended period of time, the most
foolproof way of securing the network is to power down
the router.
Many articles also suggest other means to secure wireless networks, such as disabling the SSID broadcast (so that
people around your house cannot see the name of your
network), enabling MAC address filtering (which allows
only certain computers which you input into a master list
to access your network), assigning static IP addresses to
devices (rather than allowing the router to assign IP addresses
automatically using DHCP), and positioning the router in
the middle of the room or house (which supposedly keeps
the WiFi signal in the confines of your house or office).
However, George Ou, technical director with ZDNet,
states that these are a few of the “dumbest” ways to secure
a wireless network in his blog entry on March 18th, 2006,
“The Six Dumbest Ways to Secure a Wireless LAN.” If
you are interested in reading his article, please see his
complete blog post at the following link: http://blogs.zdnet.
com/Ou/index.php?p=43 . The methods mentioned in the
By not securing your
wireless network at
all, anyone in range
of your router can
connect to your
wireless network
and “borrow” your
Internet connection.
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• www.glsusa.net Online Scheduling •
MINNESOTA, NEW YORK, OHIO, PENNSYLVANIA
TOBY FELDMAN
INCORPORATED
A N I NDEPENDENT C OMPANY
30 YEARS PROVEN EXPERIENCE
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STATEWIDE CONFERENCE ROOMS
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212.244.3990 [email protected]
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(215) 568-5313
FAX (215) 563-5354
1-800-295-4242
Irving L. Starkman Associates
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IRVING L. STARKMAN
1601 WALNUT STREET
SUITE 200
PHILADELPHIA, PA 19102
OHIO, NORTH CAROLINA, SOUTH CAROLINA, TEXAS
Charlotte, NC
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5220 Renaissance Tower
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Fax: 214-855-1478
www.uars.net
courtesy from your initial contact with us
Fast
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transcript. That’s why we’ve been serving
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Whether it’s a routine deposition or
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1-800-743-DEPO
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