faculty handbook - Hopkinsville Community College

Transcription

North Drive, P.O. Box 2100
Hopkinsville, KY 42241-2100
FACULTY HANDBOOK
Revised: August, 2015
Contents
INTRODUCTION ............................................................................................................. 5
Hopkinsville Community College Vision ................................................................. 6
Hopkinsville Community College Values ................................................................ 6
Hopkinsville Community College Mission/Status of Accreditation ....................... 6
KCTCS Vision............................................................................................................. 7
KCTCS Mission .......................................................................................................... 7
KCTCS Values ............................................................................................................ 7
CALENDAR .................................................................................................................... 9
KCTCS Holiday Schedule .......................................................................................... 10
PERSONNEL ................................................................................................................ 13
OFFICE OF DIVISION CHAIRS ................................................................................ 14
PROGRAM COORDINATORS.................................................................................. 16
2015-2016 FULL-TIME INSTRUCTORS ................................................................... 18
ADMINISTRATIVE STAFF ........................................................................................ 20
STUDENT/ADMINISTRATIVE SUPPORT ................................................................ 21
ADMINISTRATION ....................................................................................................... 25
Mandatory Annual Policy Review. ............................................................................. 33
Kentucky Virtual Campus (VCN)................................................................................ 35
vCN Instructors Guide ............................................................................................... 36
RESOURCES ............................................................................................................... 48
Academic Calendar ..................................................................................................... 49
Advising Center ........................................................................................................... 49
Hopkinsville Campus ........................................................................................... 49
Fort Campbell Campus ........................................................................................ 49
Advising Center Staff Contact Information: .......................................................... 49
Contact Us: ........................................................................................................... 50
Adult Education and Academic Foundations ........................................................... 50
Adult Education.................................................................................................... 52
Literacy Information ............................................................................................. 52
Contact .................................................................................................................. 53
Learn More ............................................................................................................ 53
ASSESSMENT ............................................................................................................. 53
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BlackBoard – Training and Tutorials ......................................................................... 53
Useful Faculty Links ................................................................................................... 53
Campus Safety, Emergency Notifications/SNAP and Inclement Weather ............. 55
Inclement Weather Policies ....................................................................................... 55
Hopkinsville Community College Weather Hotline ................................................. 55
When the weather is bad... .................................................................................. 55
Where to get information on delays and closings ............................................ 55
Operating procedures for Emergency Conditions ...................................................... 57
CAREER & TRANSFER ASSISTANCE ....................................................................... 59
Career Guidance and Exploration ...................................................................... 59
Customized Job Search ...................................................................................... 59
Résumé/Cover Letter Writing and Interview Skills Practice ............................. 59
Employability Skills Training .............................................................................. 59
Employer Services ............................................................................................... 59
Four-Year College and University Transfer ....................................................... 59
Resource Lab ....................................................................................................... 60
Helpful Online Resources ................................................................................... 60
Contact Us ............................................................................................................ 60
FACILITY USAGE ........................................................................................................ 60
E-MAIL .......................................................................................................................... 60
INTRANET .................................................................................................................... 63
IT HELP DESK ............................................................................................................. 64
KENTUCKY VIRTUAL CAMPUS ................................................................................. 64
LIBRARY ...................................................................................................................... 64
Library Hours ............................................................................................................ 65
Contact Us: ................................................................................................................ 65
ONLINE or DISTANCE LEARNING ............................................................................. 67
PEOPLESOFT – Training and Tutorials..................................................................... 67
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Tutorials ......................................................................................................... 67
SNAP ............................................................................................................................ 68
STARFISH .................................................................................................................... 69
STUDENT SUPPORT SERVICES ................................................................................ 70
PROGRAM BENEFITS.............................................................................................. 71
ADDITIONAL SSS RESOURCES ............................................................................. 71
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STUDENT TUTORIALS ................................................................................................ 71
TESTING SERVICES.................................................................................................... 72
GED® Testing ....................................................................................................... 72
TABE Test ............................................................................................................. 72
Paraeducator Testing .......................................................................................... 72
Workkeys .............................................................................................................. 73
ADDITIONAL TESTING ........................................................................................ 73
TEXTBOOK ORDERING .............................................................................................. 74
WEB PAGE ................................................................................................................... 75
WORKFORCE SOLUTIONS ........................................................................................ 76
Workforce Development ............................................................................................ 76
Community Education................................................................................................ 76
Workforce Solutions Staff .......................................................................................... 76
THE WRITING CENTER ............................................................................................... 77
INSTRUCTION .............................................................................................................. 78
Instructional Office Assistance .............................................................................. 79
Instruction/Faculty Center ...................................................................................... 80
Challenge A Credit Course By Special Examination .......................................... 101
Class Breaks .......................................................................................................... 103
Class Rosters ......................................................................................................... 103
Class Schedule ...................................................................................................... 103
Course Syllabus.................................................................................................... 104
Course Syllabus Checklist .................................................................................... 105
Ada Policies And Procedures:.............................................................................. 106
Disability Services (ADA) ...................................................................................... 107
Drop/Add Policy ..................................................................................................... 108
Final Examination .................................................................................................. 108
Grade Point Average ............................................................................................. 109
Grades .................................................................................................................... 110
Incomplete .............................................................................................................. 110
SECTION V – RULES RELATING TO ATTENDING A KCTCS COLLEGE ......... 113
One (1) Credit Hour Equates To: .......................................................................... 116
Contact/Credit Ratio .............................................................................................. 116
Office Space and Student Availability ................................................................. 127
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HCC CAMPUS OFFICE SPACE: ......................................................................... 127
FORT CAMPBELL OFFICE SPACE: ................................................................... 127
AVAILABILITY FOR STUDENTS ......................................................................... 127
Supply Request...................................................................................................... 128
Student Code Of Conduct ........................................................................................ 129
HUMAN RESOURCES/PAYROLL ............................................................................. 134
Adjunct/Faculty Assignment And Review ........................................................... 135
Credentials: ............................................................................................................ 135
Direct Deposit ........................................................................................................ 135
Faculty Absences from class(es) and Substitute Pay Rate Procedure ............ 136
Faculty Substitution Pay Rates ............................................................................ 138
My Employment ..................................................................................................... 139
Pay Periods ............................................................................................................ 140
Personnel Files ...................................................................................................... 140
Salaries ................................................................................................................... 140
Terms Of Employment .......................................................................................... 142
Work Load .............................................................................................................. 144
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INTRODUCTION
Welcome to Hopkinsville Community College. We are very pleased that you will be a part of our community. We
know that you will have many questions that must be answered so that you can be your best. You are encouraged to
address questions to colleagues, deans, staff, and the president. We all want you to be successful, and your
transition to be as easy and effective as possible.
This manual has been prepared to assist with the transition. It does not answer all the questions, but we hope it will
provide you with a good introduction.
If you have suggestions for improvement of this manual, the orientation process and content, or other events
surrounding your introduction to the college and its operational processes, procedures, and policies, please discuss
or forward them to the academic dean.
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Hopkinsville Community College Vision
To be recognized as a comprehensive community college that challenges students to understand their differences,
evaluate their goals, expand their horizons, and fulfill their aspirations through a teaching and learning process that is
built on knowledge, ethics, ideas, values, and respect.
Hopkinsville Community College Values
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Open access balanced with excellence
Student success
Education and lifelong learning
Stewardship of human, fiscal, capital and environmental resources
Integrity
Community engagement
Leadership
Personal responsibility
Continuous improvement and responsiveness to change
Inclusion and multiculturalism
Partnership with the military community
Hopkinsville Community College Mission/Status of Accreditation
Hopkinsville Community College is an inclusive, student-centered educational institution that provides accessible,
innovative, and comprehensive learning opportunities within a supportive community that encourages academic
excellence. The college sustains strong educational, community, military, agricultural, and economic partnerships to
improve quality of life in the southern Pennyrile region and Fort Campbell.
Hopkinsville Community College promotes excellence in teaching and learning by offering:
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Degree, diploma, and certificate programs and courses that enable students to: transfer to four-year
institutions, and acquire the knowledge and skills for new or continued employment;
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Developmental, academic and support services that promote student success;
Customized business and industry training;
Continuing education and community outreach; and
Adult education
Approved by the KCTCS Board of Regents December 2009
Hopkinsville Community College is a member of the Kentucky Community and Technical College System and is a
public two-year degree granting institution.
Hopkinsville Community College is accredited with the Southern Association of Colleges and Schools Commission on
Colleges to award associate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur,
Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Hopkinsville Community College.
Note: The Commission is to be contacted only if there is evidence that appears to support an institution’s significant
non-compliance with a requirement or standard.
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KCTCS VISION, MISSION, AND VALUES
KCTCS Vision
To be the nation’s premier community and technical college system
KCTCS Mission
The mission of KCTCS is to improve the employability and quality of life of Kentucky citizens as the primary provider
of:
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College and Workforce Readiness.
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Transfer Education.
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Workforce Education and Training.
KCTCS Values
When we say "Higher Education Begins Here," we take it seriously. KCTCS has been given great responsibility for
the prosperity and well-being of all Kentuckians. Our values reflect that, and include:
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Responsiveness to students, employers, and communities.
Access with innovative and flexible delivery.
Trust, respect, and open communication.
Continuous improvement.
Inclusion, multiculturalism, and engagement.
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KCTCS STRATEGIC FIVE YEAR GOALS
Strategic planning is the keystone of the Kentucky Community and Technical College System. The KCTCS Strategic
Plan focuses fully on serving the current and future educational and training needs of the state.
The KCTCS plan is built on a framework that encourages collaboration among the System's colleges as they reach
out to current and prospective students, business and industry leaders, community groups, and educational entities to
make higher education accessible and beneficial to the largest number of individuals possible.
The Kentucky Postsecondary Education Improvement Act of 1997 (House Bill 1) includes nine KCTCS mandates:
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ABE/Remedial Education
Professional expertise/Technical credentials
AA/AS transfer
Dual enrollment/Secondary alignment
Assure the transferability of credits between KCTCS programs
Workforce training/Expansion of industry
Continuing education/customized business and industry training
Community welfare
Quality of life
In order to fulfill its legislative mandate, KCTCS developed its Values, Vision, and Mission Statements which provide
the foundation for the KCTCS's strategic goals.
The goals for the KCTCS Strategic Plan 2010-2016 are:
• Advance excellence and innovation in teaching, learning, and service.
• Increase student access, transfer, and success.
• Cultivate diversity, multiculturalism, and inclusion.
• Enhance the economic and workforce development of the Commonwealth.
• Promote the recognition and value of KCTCS.
Core Indicators for each of the goals were identified by the Office of Research and Policy Analysis and the
President's Leadership Team. Thirteen Core Indicators along with measures and targets for each indicator have been
set by KCTCS.
Each year the core indicators, measures, and targets are reviewed by the President’s Leadership Team; revised, if
necessary; and approved by the KCTCS Board of Regents, where needed.
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CALENDAR
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KCTCS Holiday Schedule
This website, https://employees.kctcs.edu/HumanResources/holiday-schedule, shows not only the KCTCS Holiday
Schedule but also provides information on Policies and Procedures for Holiday Leave, Institutional Closings and other
pertinent information.
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Academic Calendars can be found at http://www.hopkinsville.kctcs.edu/Faculty_and_Staff and
https://employees.kctcs.edu/Local/Pages/Hopkinsville.aspx (Intranet Site).
The Hopkinsville Class Schedules tab on Intranet will take you directly to the familiar site on the Hopkinsville web
Page.
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Calendars listed on this page are Academic Calendars for January – June (Spring and 1st summer) and July
December (2nd summer and Fall). Final exam schedules are also found at this site.
Typically classes taught at the Caldwell, Todd, and Trigg County sites follow the local school system calendar for
closings. Links to the different school systems are listed below.
Local School Districts:
Todd County Schools, Kentucky
www.todd.k12.ky.us
Trigg County Schools, Kentucky
www.trigg.k12.ky.us
Caldwell County Schools, Kentucky
www.caldwell.k12.ky.us
Calendars
Knowing about campus deadlines and events is vital to your college success. Be sure to review these important
dates:
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Academic Calendar
Campus Events
Campus News
Tuition Payment Deadlines
Tuition Refund Calendar
Registering for Classes
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PERSONNEL
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OFFICE OF DIVISION CHAIRS
KCTCS ADMINISTRATIVE POLICIES AND PROCEDURES
1.5.6.7 Division Administration and Leadership
Division Chair responsibilities as define by KCTCS Administrative Policies and Procedures can be found by following this link:
https://employees.kctcs.edu/policies/Admin%20Policies/Volume_II.pdf
HCC Position Description for Division Chairs
The Division Chairperson:
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To provide overall leadership to the faculty within the division, including recommendations regarding the
review and development of appropriate academic policies and procedures and the development and
implementation of divisional mission and annual goals.
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To perform other duties and responsibilities as assigned by the Dean of Academic Affairs.
General Responsibilities
Leadership:
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To collaborate with Dean of Academic Affairs to monitor academic/ instructional quality (including both on
and off-campus class offerings, as well as distance learning activities).
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To assist Associate Dean for Academic Extension with compilation of reports and budgets for Extension
Centers.
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To preside over all division meetings, except as the division chairperson may delegate this function, and is
an ex officio member of all division committees.
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To have administrative responsibility for implementing the division’s program within the limits established by
the policies and procedures of the Kentucky Community and Technical College System, the policies of the
Faculty Senates, and the rules and procedures of the community college.
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To provide leadership/collaborates with Program Coordinators within the division, including oversight of
regular (annual) program reviews.
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To be responsible for advising the President of the Community College and the Academic Dean on the
appointment of all new members (full-time and adjunct) of the division, promotions, reappointments, terminal
appointments, decisions not to reappoint, post-retirement appointments and the granting of tenure, after
consultation with the tenured faculty of the division.
Management:
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To prepare the class and teaching schedules for the division at all locations for submission/approval of
Academic Dean.
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To be responsible for the periodic evaluation of members of their division by procedures and criteria
established by the Kentucky Community and Technical College System, the community college itself, and its
divisional faculties. The division chairperson shall make recommendations to the Dean of Academic Affairs.
Communication:
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To facilitate accurate, timely communication within the division, between and among divisions and other
work units, and the community at large.
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To seek the advice of members of the division, individually or as groups, or of advisory committees that the
chairperson may appoint.
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To speak for the division. In the event that the chairperson feels it necessary to depart from the opinion of
the division faculty, the chairperson must communicate the divisional faculty’s opinion as well as the
chairperson’s recommendation or advice, stating reasons for differing from the divisional faculty opinion, and
notify the divisional faculty of such action.
Budget:
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To be responsible for preparing for the president, or the academic dean, the budget request for the division.
The division chairperson also is responsible for advising the president, or the president’s designee, as to
salaries and salary changes for members of the division.
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PROGRAM COORDINATORS
1.5.6.8 Program/Area Coordinator
Program/area coordinator responsibilities as define by KCTCS Administrative Policies and Procedures can be found
by following this link: https://employees.kctcs.edu/policies/Admin%20Policies/Volume_II.pdf
HCC Position Description for Program Coordinators
The Program Coordinator is the coordinating representative of a specific technical program.
The Program Coordinator:
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Is responsible for the day-to-day operations of the program and collaboratively with the faculty and Division
Chairperson.
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Assists in the planning and effectiveness evaluation, development, and implementation of goals for the
specific program.
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Is a key individual in the program institutional effectiveness process.
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Works collaboratively with the Program faculty with reporting channels to the Division Chairperson. The
Program Coordinator is evaluated during the regular college performance review period.
General Responsibilities:
Leadership:
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To provide leadership in the program consistent with the mission of the college.
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To promote an effective teaching and learning environment.
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To promote the use of academic support and academic services fostering student success within the
program.
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To maintain an active Program Advisory Committee (technical programs only).
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To promote articulation agreements between HCC, other community colleges, 4-year universities, and high
schools.
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To oversee textbook adoption for classes within program.
Communication:
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To encourage effective communication within the program, division, and college.
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To build relationships with potential employers.
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To educate industry/businesses about program.
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To ensure information taught is up-to-date, accurate and beneficial thru relations with business and
community.
Faculty:
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To be responsible, with the faculty and Division Chairperson, for the recruitment and retention of qualified
full-time, part-time and volunteer (when appropriate) faculty, as well as staff (when appropriate) within the
program.
Students:
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To encourage academic processes and procedures that foster student success within the program.
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To participate in the student evaluation of instruction within the academic program.
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To be available for advising of program participants
Instruction:
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To be responsible, with the faculty, Division Chairperson, and Dean of Academic Affairs, for the overall
maintenance and enhancement of a quality academic program.
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To be responsible, with the faculty, for curriculum development, implementation of goals, and evaluation of
the academic program.
To be responsible, with the Division Chairperson, for the preparation of the schedule of classes.
To actively use evaluation reports for the ongoing program effectiveness review and enhancement.
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Budget:
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To be responsible, with the Division Chairperson, for ensuring that budget request and expenditures are
related to the goals and operational needs of the program.
Management:
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To be responsible, with the Division Chairperson, for the preparation of institutional reports as requested by
internal and external sources.
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To promote compliance with the local college and the KCTCS policies and procedures.
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To assume other duties and responsibilities as assigned by the Division Chairperson and Dean of Academic
Affairs.
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To maintain program data and complete program reviews.
Recruitment:
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To actively recruit potential students.
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To plan, coordinate and execute program seminars and presentations each semester.
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2015-2016 FULL-TIME INSTRUCTORS
ACCOUNTING
Ryan Ray
ELECTRONICS TECH
Stuart Zieman
AGRICULTURE
Chris Cummins
Dayle Windsor
Dee Brasher
ENGLISH
Steve Broadbent
Brian Coatney
Stephanie Holt
Julia Laffoon-Jackson
Brett Ralph
Amanda Sauermann
Bernd Sauermann
BUSINESS
ADMINISTRATION
Arthur Pendleton
BIOLOGY
Jason Arnold
Beth Beverly
Dr. Karen Dougherty
Derek Sims
Ted Wilson
FLUID POWER/ HYDRAULICS
Roger Lutz
CHEMISTRY
Mike McClure
HUMAN SERVICES
Dr. Jahrael Burrell
COMPUTER INFORMATION
SYSTEMS
Donna Lamprecht
Jason Lee
Anita Rives
INDUSTRIAL AUTOMATION/
MAINTENANCE
Roger Lutz
Jeff Partney
COMMUNICATIONS
Justin Braxton-Brown
Tim Harris
COMPUTER AIDED DRAFTING
Reginald Akpom
CRIMINAL JUSTICE
Greg Bridgeman
EARLY CHILDHOOD/
EDUCATION
Dr. Vernell Larkin
ECONOMICS
Mel Evans
HISTORY
Dr. John Davis
Anita Diop
MACHINE TOOL TECH
Jeff Partney
NURSING Cont.
Peggy Bozarth
Cynthia Offutt
Amanda Gunn
Brenda Hickland
Terri Higdon
Joyce Lambruno
Beth Meade
Susan Piper
Tommie Sue Pniewski
Dana Sandifer
Abbey Stone
Sharon Stewart
OFFICE SYSTEM TECH
Robert Smith
PHILOSOPHY
Ken Casey
PHYSICS
Scott Bain
POLITICAL SCIENCE
Vacancy
PSYCHOLOGY
Sherry Lemons
Anne Stahl
MATHEMATICS
Meha Darooka
Audrey Evans
Jim Hunter
Sally Jackman
Sherry McCormack
Barbara Meador
Bonny Prudhomme
Pat Riley
Arthur Schultz
READING
Taylor Carlisle
MUSIC
Dan Wilkinson
SOCIAL WORK
Kevin Felton
RELIGIOUS STUDIES
Steve Broadbent
Dr. Ken Casey
SOCIOLOGY
Dr. Kevin Felton
Marketa Cawood
NURSING
Danny Anderson
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HOPKINSVILLE COMMUNITY COLLEGE PERSONNEL BY DIVISION
Jay Allen, President
PRESIDENT/CEO
Alissa Young
CHIEF ACADEMIC OFFICER
NURSING
Peggy Bozarth,
Director/Chair
Danny Anderson
Amanda Gunn
Terri Higdon
Joyce Lambruno
Beth Meade
Cynthia Offutt
Susan Piper
Tommie Sue
Pniewski
Dana Sandifer
Sharon Stewart
Abbey Stone
ACADEMIC FOUNDATIONS
Gary Dawson,
Director
Rosemary Bradley
Dorothy Cates
Elizabeth Gray
Suzanne Rechter
Eva Self
Mary Beth Woods
LIBRARY SERVICES
Ann Nichols,
Director
Cynthia Atkins
Reese Bailey
VLI
Brenda Hickland
Veronica Tolbert
(ht)
Support Staff
Tonya McGowan
Kristi Martin
Veronica Tolbert
PROFESSIONAL & TECHNICAL
STUDIES
Greg Bridgeman, Chair
Reginald Akpom
Jahrael Burrell
Chris Cummins
Terry Duncan
Donna Lamprecht
Vernell Larkin
Jason Lee
Roger Lutz
Jeff Partney
Art Pendleton
Ryan Ray
Anita Rives
Robert Smith
Stuart Zieman
LIBERAL ARTS & SOCIAL
SCIENCES
Ken Casey, Chair
MATHEMATICS &
SCIENCES
Ted Wilson, Chair
Justin Braxton-Brown
John (Steve) Broadbent
Taylor Carlisle
Marketa Cawood
Brian Coatney
John Davis
Anita Diop
Kimmel Evans
Kevin Felton
Tim Harris
Stephanie Holt
Julie Laffoon-Jackson
Sherry Lemons
Brett Ralph
Amanda Sauermann
Bernd Sauermann
Deloria Scott
Anne Stahl
Dan Wilkinson
Jason Arnold
Scott Bain
Beth Beverly
Meha Darooka
Karen Dougherty
Audrey Evans
Jim Hunter
Sally Jackman
Mike McClure
Sherry McCormack
Barbara Meador
Bonny Prudhomme
Patrick Riley
Arthur Schultz
Derek Sims
Support Staff
Virginia Goff
Support Staff
Cindy Fuller
Steven Jeffords (ht –
Math Tutor)
WORKFORCE SOLUTIONS
Dayle Windsor (Adult Ag)
Support Staff
April Mosely
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Support Staff
Bonnie Matherly
Support Staff
Peggy Hamby (ht)
ADMINISTRATIVE STAFF
NAME
TITLE
OFFICE
PHONE
Dr. Jay Allen
President/CEO
ADM207
(270) 707-3705
Dr. Alissa Young
Chief Academic Affairs Officer
ADM210
(270) 707-3711
Jeff Horton
Chief Business Affairs Officer
ADM202
(270) 707-3721
Carol Kirves
Chief Community, Workforce
Economic Development Officer
AUD13
(270) 707-3751
Allisha Lee
Fort Campbell Branch Director
FC Bldg 244
(270) 707-3958
Dr. Sara Phillips
Chief Institutional Advancement Officer
ADM208
(270) 707-3713
Dr. Jason Warren
Chief Student Affairs Officer
ADM211
(270) 707-3801
Terry Duncan
Director, Information Technology
ADM219
(270) 707-3771
Yvonne Glasman
Director, Human Resources
ADM216
(270) 707-3722
Melissa Stevenson
Registrar
ADM118
(270) 707-3811
Peggy Bozarth
Division Chair, Nursing
TC224B
(270) 707-3844
Dr. Ken Casey
Division Chair, Fine Arts & Humanities
AUD 56C
(270) 707-3884
Ted Wilson
Division Chair, Math & Science
ACA136
(270) 707-3865
Greg Bridgeman
Division Chair, Professional and Technical
Studies
Director of Library Services
ACA 113
(270) 707-3904
LRC 109
(270) 707-3762
Ann Nichols
270-707-3700
H.C.C. Main Campus
1-866-534-2224
H.C.C Toll Free Number
270-707-3950/3958
Ft. Campbell Campus Location
1-866-317-3950
Ft. Campbell Campus Toll Free Number
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STUDENT/ADMINISTRATIVE SUPPORT
The following is a list of various student and support services offered at the College.
DEPARTMENT
FULL NAME
LOCATION
EXT.
DEPARTMENT/POSITION
Academic Affairs
Young, Dr. Alissa
ADM 210
73711
Chief Academic Affairs Officer
Academic Affairs
Owens, Debbie
ADM 208
73712
Senior Administrative Assistant
Academic Affairs
Phillips, Dr. Sara
ADM 208
73713
Director of Institutional Effectiveness
Dawson, Gary
TC 205
73926
Director
Mosley, April
TC 205
73928
Administrative Assistant
Stevenson, Melissa
ADM 118
73811
Registrar
Buckner, Lucretia
FTC
73918
Student Affairs Assistant II
Hawkins-Grimes, Lillian
ADM 122
73815
Hinton, Patricia
ADM 122
73813
Student Affairs Assistant III
Horn, Larissa
ADM 122
73812
Advancement Office
Eastham, Yvette
ADM 220
73731
Chief Institutional Advancement Officer
Advancement Office
Barnes, Teresa
ADM 220
73733
Advancement Office
Young, Rena
ADM 220
73732
Director of Marketing and
Communications
Advising Center
Scott, Deloria
ADM 119
73823
Director/ Professor
Advising Center
Birdsong, Debbie
ADM 119
73821
Admissions Advisor
Advising Center
Hyams, Julie
ADM 119
73824
Admissions Advisor
Advising Center
Schutt, Stephanie
ADM 119
73822
Allied Health
Bozarth, Peggy
TC 224B
73844
Nursing Director/Professor
Allied Health
Martin, Kristi
TC224
73841
Bookstore
Cunningham, Diane
ACA 163B
73921
Director
Business Affairs
Horton, Jeff
ADM 202
73721
Chief Business Affairs Officer
Business Affairs
Holland, Ann
ADM 202
73724
Associate Dean
Business Affairs
Davenport, Matthew
ADM 118
73729
Business Affairs Specialist
Business Affairs
Gossett, Barbara
ADM 122
73726
Business Affairs Assistant III
Business Affairs
Hancock, Lynne
FTC
73956
Business Affairs Assistant III
Academic
Foundations
Academic
Foundations
Admissions and
Records
Admissions and
Records
Admissions and
Records
Admissions and
Records
Admissions and
Records
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Business Affairs
Warren, Amy
ADM 202
73723
Manager of Business Operations
Business Affairs
Williams, Keri
ADM 202
73725
Payroll Specialist II
Cultural Diversity and
Leadership
Folden-Stewart, Tracey
AUD 23
73825
Director
Hamby, Dan
ACA B10
73790
Director
Gary, Joe
ACA B10
73794
Assistant Supervisor
Roberston, Pat
ACA B10
73787
Spak, Tina
ACA 104
73798
Assistant Supervisor
Safety and Security Administrative
Assistant
Westerman, Rachel
ADM 115
73809
Manager
Goode, Angie
ADM 117
73808
Recruitment
Financial Aid
Gunther, Janet
ADM 122
73833
Director
Financial Aid
Davis, Shana
FTC
73962
Coordinator/Tier II
Financial Aid
Dossett, Carla
ADM 122
73832
Coordinator
Financial Aid
Roberts, Journey
ADM 122
73831
Coordinator
Financial Aid
Warfield, Dana
ADM 122
73835
Coordinator
Lee, Allisha
FTC
73958
Director
Brown, Leigh Ann
FTC
73974
Admissions Advisor
Stern, April
FTC
73976
Admissions Advisor
Human Resources
Glasman, Yvonne
ADM 216
73722
Director
Human Resources
Harbold, Lisa
ADM 202
73728
Human Resources Specialist
Duncan, Terry
ADM 219
73771
Chief Information Technology Officer
Saleeba, Kathy
ADM 219
73773
Director
Custodial &
Maintenance
Custodial &
Maintenance
Custodial &
Maintenance
Custodial &
Maintenance
External Education
Programs
External Education
Programs
Fort Campbell
Extended Campus
Fort Campbell
Extended Campus
Fort Campbell
Extended Campus
Information
Technology
Information
Technology
Information
Technology
Liberal Arts and
Social Science
Liberal Arts and
Social Science
IT Helpdesk
73770
Casey, Dr. Ken
AUD 56C
73884
Division Chair
Goff, Virginia
AUD 56
73715
Division Assistant
Library Services
Nichols, Ann
LRC 107
73762
Director/Professor
Library Services
Atkins, Cynthia
LRC 102
73761
Professor/Librarian I
Literatzi/Quality
Enhancement Plan
Howard, Dr. YeVette
TC 205L
73866
QEP Director/Reading Instructor
P a g e | 22
Literatzi/Quality
Enhancement Plan
Vacant
TC205
73819
Office Support assistant
Math and Science
Wilson, Ted
ACA 136
73865
Division Chair
Math and Science
Fuller, Cynthia
ACA 162
73716
President's Office
Allen, Dr. Jay
ADM 206
73705
President/CEO
President's Office
Dymek, Cheryle
ADM 206
73707
Executive Administrative Assistant
President's Office
Wann, Lena
ADM 205
73708
Bridgeman, Greg
ACA 113
73904
Division Chair/Criminal Justice Coord
Hamby, Peggy
TC 124
73748
Division Assistant
Ready to Work
Crump, Terrance
ACA B12
73839
Coordinator of Ready-To-Work
Ready to Work
Cates, Christian
ACA B16
73917
Work and Learn Case Manager
ACA 105A
73795
Operations Manager
Professional and
Technical Studies
Professional and
Technical Studies
Safety & Security
Student Affairs
Warren, Dr. Jason
ADM 211
73801
Student Affairs
Newcomb, Carol
ADM 208
73802
Allen, Kanya
TC 216
73827
Director
Bailey, Teresa
TC 204
73805
Testing Center
Mendiola, Sherlene
FTC
73970
Coordinator of Assessment & Testing
Testing Center
Metcalfe, Martha
TC 202
73826
Coordinator of Assessment & Testing
Trio/Grant
Marable, Greg
LRC 100C
73910
Director
Trio/Grant
Butler, Roland
LRC 106
73919
Trio/Grant
Chang, Ing
ACA B22
73916
Program Coordinator/SSS
Assistant Director/Program Coordinator
Upward Bound
Trio/Grant
Conyers, Leigh
LRC 106
73913
Administrative Assistant/SSS
Trio/Grant
McGlothan, Twanna
ACA
73914
Trio/Grant
Pettus, Aaron
LRC 106
73912
Administrative Assistant Upward Bound
Assistant Director/Program Coordinator
SSS
Trio/Grant
Pettus, Victoria
ACA B21
73915
Program Coordinator Upward Bound
Veteran Affairs
Level, Janet
TC 204/FTC
73807
Coordinator
Veteran Affairs
Rhoades, Wayne
FTC
73952
Coordinator
Student Transition
Center
Student Transition
Center
P a g e | 23
Workforce Solutions
Kirves, Carol
AUD 13
73751
Workforce Solutions
Anderson, Janell
TC 124
73749
Chief Community Workforce Economic
Development Officer
Office Support Assistant/Youth
Workforce Connections
Workforce Solutions
Brasher, Deanna
dbrasher0004
Workforce Solutions
Carlisle, Julie-Anna
TC 124M
73744
Instructional Specialist/Adult Agriculture
Youth Workforce Connections
Coordinator
Workforce Solutions
Huppenthal, Trish
AUD 13
73752
Business Affairs Specialist II
Workforce Solutions
Martin, Lea
TC 124F
73895
Workforce Solutions
McGinnis, Carrie
AUD 13
73743
Workforce Solutions
Rascoe, Tara
TC 124J
73745
Workforce Development Liaison
Coordinator of Continuing Ed &
Community Services
Director of Program
Facilitation/Assessment Ctr. Coord.
Workforce Solutions
Stringfield, Michael
Weld Bldg
73747
Workforce Solutions/Training Specialist
Workforce Solutions
Windsor, Dayle
dwindsor0001
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Associate Professor/Adult Agriculture
ADMINISTRATION
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4.2.5
Information and Information Technology Responsible Use Policy
This policy applies to the entire KCTCS community of students, employees (both faculty and staff),
affiliates, and authorized guests. KCTCS requires all individuals to responsibly use information and
the information technology employed to collect, process, store, and disseminate it. Acceptance of
this policy shall be acknowledged before being allowed access to KCTCS information technology.
This policy complies with other KCTCS policies and procedures, particularly policies related to ensuring a
harassment-free, discrimination-free, respectful, and professional education/work environment.
Information is data about people, objects, and events, as well as derivations of these data. Information
may be text, sounds, and images in electronic form, as well as on paper and other tangible media.
Information shall be subject to appropriate and consistent protection, whether in transit, stored in a shared
server, cloud storage, workstation, laptop, personal digital device, file cabinet, or wastebasket, copier, fax,
database, or other possible locations.
Information created using KCTCS information technology is an asset of KCTCS. The information includes
confidential and restricted information as well as public information.
Information technology (IT) is the application of computers and telecommunications equipment to store,
retrieve, transmit and manipulate data. KCTCS information technology includes all hardware, software,
and communication networks that KCTCS owns, leases, or has been assigned control. It also includes
non-KCTCS hardware and software while it is connected to the KCTCS communication network or to other
KCTCS information technology.
4.2.5.1 Categories of Responsible Use of Information and Information
Technology
Derived from the values held by KCTCS, there are five categories of responsible use: Privacy, Lawfulness,
Integrity of Information and Information Technology, Improper Use of Information and Information
Technology, and Courtesy.
Privacy
KCTCS requires faculty, staff and students to ensure the privacy of personal information. Violating or
disregarding an individual’s right to privacy is a violation of this policy.
KCTCS technology and information technology user account information, including but not limited to user
passwords, may not be transferred to or shared with another without explicit written authorization by the
KCTCS Legal Services in consultation with KCTCS Vice-President responsible for Technology Solutions.
Lawfulness
KCTCS requires individuals to obey laws related to information and information technology.
Integrity of Information and Information Technology
KCTCS requires individuals to ensure the integrity of the information and information technology.
Improper Use of Information and Information Technology Resources
KCTCS requires individuals to utilize information and information technology resources for business and
educational related purposes only.
Courtesy
KCTCS requires individuals to use information technology in a manner consistent with maintaining optimal
professional and respectful work and study environments.
4.2.5.2
Confidential and Restricted Information
A specific focus of this policy is placed on confidential and restricted information, since KCTCS values the
P a g e | 26
privacy of the individual. Within the central repositories, each data item or dataset shall be categorized to
ensure that sensitive information is limited to those who have a legitimate educational or KCTCS businessrelated purpose to use it.
KCTCS requires individuals to safeguard confidential and restricted information from irresponsible
use. Confidential information, the highest level of sensitivity, is defined as information that could cause
substantial damage to or liability for KCTCS if treated irresponsibly. Restricted information is defined by
the need for special safeguards beyond that taken for public information. Public information, the lowest
level of sensitivity, may be released according to rules, guidelines, and definitions developed to safeguard
the information entrusted to KCTCS. All information in this policy includes the secure transmission and
disposal of information or information technology.
All forms of recorded information and access to that information: written, oral, and visual, regardless of the
media, including paper and electronic, shall be safeguarded. The external distribution of confidential and
restricted information regardless of the media, including electronic and paper, shall be limited.
Safeguarded precautions shall be utilized when providing information in electronic form or other media.
4.2.5.3 Information and Information Technology Responsible Use
Compliance
Employees shall complete and sign a compliance agreement in which he/she agrees to comply with the
Information and Information Technology Responsible Use Policy.
The compliance agreement shall be available for electronic, as well as handwritten, signature. Other
accommodations shall be made for special needs pursuant to state and federal law.
4.2.5.4
Roles and Responsibilities for Ensuring Responsible Use of
Information and Information Technology
The KCTCS President has ultimate responsibility for the information, including that information intended to
reside primarily at the System Office, and for the information technology on which it is stored or processed.
The KCTCS President or his/her designee shall:
 Annually review a summary prepared by the KCTCS Vice-President responsible for Technology
Solutions or his/her designee(s) of the system- and college-level security reports and, if necessary,
direct the revision of this policy and associated rules, guidelines, and definitions.
 Provide opportunities for the entire KCTCS community to identify and implement best practices in
responsible use of information and information technology and for the information technology
administrators to refine their skills in safeguarding information and information technology.
The KCTCS Vice-President for Technology Solutions shall recommend policies and procedures that
ensure:
 That information within central repositories is secure and available.
 That information technology resources shared across KCTCS, including the communication
network, are secure, available, and appropriately distributed.
Requests for exceptions to this policy shall be submitted for approval to the KCTCS President or his
designee the KCTCS Vice-President responsible for Technology Solutions. All requests shall be submitted
in written or electronic form.
In addition, the KCTCS Vice-President responsible for Technology Solutions shall:
 Annually review and forward to the KCTCS President any suggested modifications to this policy.
 Interpret this policy with advice of the KCTCS President and Cabinet officers.
 Appoint a system-level Information Security Officer within the KCTCS Office of Technology
Solutions to serve as the custodian of all information owned by KCTCS which is stored centrally,
particularly the central database system.
The KCTCS Chancellor, KCTCS Vice President primarily responsible for Student Services, KCTCS Vice
President primarily responsible for Human Resources, and the KCTCS Vice President primarily
P a g e | 27
responsible for Finance shall:
 Assign a System Office designee within their respective areas with direct operational-level
responsibility for information management of the records repository who will be responsible for
data access, security and integrity, and policy implementation.
The KCTCS Vice President primarily responsible for Institutional Advancement shall:
 Oversee the content within the central repositories with respect to Advancement records and
assign a unit designee with direct operational-level responsibility for information management for
these records who will be responsible for data access and policy implementation issues.
 Assign a System Office designee within their respective areas with direct operational-level
responsibility for information management of the records repository who will be responsible for
data access, security and integrity, and policy implementation.
KCTCS Legal Services shall:
 Review local, state, and federal legislation for potential impact on this policy and its execution as
needed.
 Make recommendations on the implementation of this policy and related procedures.
 Advise the KCTCS leadership on the legality of actions related to irresponsible use, including its
investigation.
The system-level Information Security Officer shall:
 Serve as the primary contact for issues related to confidential and restricted information and
information technology.
 Recommend rules, guidelines, and definitions for responsible use.
 Ensure that appropriate security controls are enabled and being followed in coordination with each
of the unit designees of central repositories, including:
o Classifying data items within each of the central repositories as “Confidential or
Restricted”, or “Public” and ensuring security is maintained at an appropriate level based
on the classification. (https://employees.kctcs.edu/ts/Pages/SecurityPolicy.aspx--click
Data Classification Policy to view data classification type and element)
o Administer policies and procedures for granting and maintaining access privileges for
systems containing confidential or restricted information.
The system-level Senior Information Security Analyst shall:
 Serve as a primary resource for forensic analysis as it relates to confidential and restricted
information and the support technology devices.
 Implement programs that support rules, guidelines and responsible use.
 In-depth analysis of potential vulnerabilities as it relates to information security throughout the
KCTCS system.
The college presidents/chief executive officers shall oversee information intended to reside primarily at the
college and supervise the information technology located at their college.
The college president/chief executive officer shall:
 Communicate this policy and related procedures regularly to the academic community of the
college.
 Identify problem areas to the KCTCS Vice-President responsible for Technology Solutions, and, if
necessary, propose changes to policy, rules, guidelines, and definitions to improve security or
reduce irresponsible use, as well as to the system-level Information Security Officer.
 Appoint a college-level Information Security Officer.
The college-level Information Security Officer shall:
 Serve as the custodian of all information and information technology residing primarily at the
college.
 Ensure that appropriate security controls are enabled and being followed in coordination with
information technology administrators responsible for security administration at the college,
including:
o Classifying data stored locally at the college as “Confidential or Restricted”, or “Public” and
ensuring security is maintained at an appropriate level based on the classification.
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o
(https://employees.kctcs.edu/ts/Pages/SecurityPolicy.aspx--click Data Classification Policy
to view data classification type and element)
Administer policies and procedures for granting and maintaining access privileges for
systems containing confidential or restricted information.
The college senior administrator primarily responsible for information technology shall:
 Annually review and forward to the college president any suggested modifications to this policy.
4.2.5.5
Orientation Training, Ongoing Professional Training and Annual
Compliance and Acceptance Review of Responsible Use of
Information and Information Technology
All KCTCS employees shall:
 Complete basic web based security training; new employees shall complete training before access
is granted to information resources.
 Review the requirements for responsible use of information and information technology annually
and sign an acknowledgement statement either electronically or manually depending on the mode
of delivery. Additional training may be required as best practices evolve.
Some KCTCS employees may be required to complete advanced training based on their level of access.
4.2.5.6
Non-compliance Regarding Responsible Use of Information and
Information Technology
KCTCS students, employees, affiliates, and authorized guests shall comply with related laws and KCTCS
policy. Violations shall not be permitted and shall be addressed appropriately by KCTCS.
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4.2.5.6.1 Examples of Non-compliance Regarding
Responsible Use of Information and Information
Technology
Violations of this policy or any attempt to violate this policy constitute irresponsible use. Violations include,
but are not limited to:
Privacy
 Viewing or distributing confidential or restricted information without authorization.
 Sharing passwords or acquiring the password of another.
 Failing to protect one's own account from unauthorized use, e.g., leaving a publicly-accessible
computer logged on but unattended.
 Transferring confidential or restricted data without authorization to non-KCTCS devices, including
home computers, removable memory devices, and personal digital devices.
 Storing confidential or restricted information on a portable device (such as a laptop, personal
digital assistant (PDA), cell phone, or an external storage device) that is subject to loss or theft
without authorization and without carrying out proper safeguards.
Lawfulness
 Copying, moving, or capturing licensed software for use on a system for which the software is not
licensed or for use by an individual for which the software is not authorized.
 Any unauthorized distribution of copyrighted material using KCTCS information technology
resources is expressly forbidden.
 Using KCTCS network resources and technology in a peer to peer arrangement or internet
downloading for the purpose of obtaining copyrighted materials (such as movies, music and
literature) is forbidden in accordance with the Higher Education Opportunity Act.
 Communicating text or images using KCTCS information technology that is likely to be considered
by KCTCS employees or students to contribute to an offensive or discriminatory work or academic
environment.
 Representing the institution using information or information technology without proper
authorization.
 Selling or bartering information or access to information technology.
 Disabling security on information technology without proper authorization.
 Concealing one’s own identity in bad faith, i.e., with the intent to deceive.
 Using or allowing use of information technology to access materials likely to be considered
pornographic by institution leadership.
Integrity of Information and Information Technology
 Intentionally accessing, using, viewing, distributing, modifying, obscuring, or deleting of data,
including information technology administrative data without proper authorization.
 Installing/downloading on KCTCS information technology any unauthorized software which
damages information or restricts the accessibility to the information technology resources (e.g.
computer viruses, malware, spyware, etc.).
 Altering a communication of another individual without proper authorization.
 Altering existing information technology without proper authorization.
 Failing to provide the key to encrypted information or passwords to accounts that are needed
during an investigation of irresponsible use.
 Intentionally wasting information technology resources, including central processing unit time,
storage, network capacity, printing resources, and related supplies.
 Denying access by another individual to information or information technology to which they are
authorized.
 Using information technology for non-KCTCS-related purposes on a routine or extended basis.
 Creating or encouraging communications which may overload the communication network,
including unapproved mass emails, “spam”, “chain letters”, and indiscriminate use of “reply to all”.
Courtesy

Using information technology to advance a personal opinion (except where allowed by freespeech, in which case it must be clearly noted that the opinion does not necessarily reflect the
P a g e | 30

opinion of KCTCS or where authorized in writing by the KCTCS Vice President primarily
responsible for Institutional Advancement and Communication).
Making allegations of irresponsible acts by others in bad faith, i.e., with an intent to deceive.
4.2.5.6.2 Potential Implications of Non-Compliance
Regarding Use of Information and Information
Technology
For a student found to have made irresponsible use of information or information technology, the
consequences shall be appropriate disciplinary action up to and including, but not limited to, expulsion.
For an employee found to have made irresponsible use of information or information technology, the
consequences shall be disciplinary action as appropriate, up to and including, but not limited to,
termination.
In addition, KCTCS may require the individual to reimburse KCTCS for the computing and personnel
charges incurred in the investigation of violation of the rules, including compensation of staff hours and
costs for external services provided.
As appropriate, an employee may receive additional training related to the use of information or
information technology, be reassigned to another position or other duties in which the employee will not be
responsible for using the particular information or information technology, and/or have all or part of their
access to information or information technology changed or revoked.
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Violations of KRS Chapter 434.840 through 434.860 (Unlawful access to a computer) may be referred to
the Commonwealth Attorney or the police for investigation and/or prosecution. Similarly, violations of 18
U.S.C. Sec. 1030 (Computer Fraud and Abuse Act) may be referred to the Federal Bureau of
Investigation.
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Mandatory Annual Policy Review.
On or around the first of November you will receive an e-mail from KCTCS Training. This e-mail is the
notification of the Annual Policy Review. Read the e-mail carefully so you will complete the proper
sections. This e-mail will also include your login and password [see below]. View KCTCS Administrative
Policies and Procedures 4.2.5.5 and 4.2.5.6, 4.2.5.6.1 and 4.2.5.6.2, listed above, for possible
ramifications.
Remember you will need the username and password listing in the e-mail to sign in.
After signing in, using the information given to you in the e-mail, you will be taken to this site. Notice that
there are several tabs at the top right hand.
Click on the TO DO tab. At this time your tap should be showing that all requirements have been
completed. Come November the tap will show what Courses or Policies will need to be complete.
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(Once you have completed your requirements come back to this tap to check if you have completed all requirements .)
1. Go to the POLICIES tab
a. Follow directions
b. Note that the two policies that have been circled in RED must be read and signed each
and every November.
2. Go to the COURSES tab
a. Follow instructions based on the information given you under Tab 1.
b. If you are required to take the recertification you will have several tries to pass the test.
c. Dates currently listed are the dates based on when you were last required to recertify.
d. Date listed for Finished must be after Nov ‘15 if you recertify.
Once you have completed your task you will find the logout in the bottom righthand side of whichever page
you are on.
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Kentucky Virtual Campus (VCN)
Each instructor who teaches a World Wide (WWW) class must go to the Kentucky Virtual Campus website
[http://www.kyvc.org/] to input information for the VCN site. Go to Log In located in the top right hand
corner.
*Remember that the Username and Password will be different – not the same as other passwords being used for PS or Blackboad.
If you cannot remember your password please contact the coordinator or use the help desk listed above.*
Log in, using the guide listed on the next page. Page 38-44 will give more detail of what kinds of
information and why the information is needed.
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vCN Instructors Guide
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1.
Some parts of this tab are automatically populated.
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Orientation information, On-line test information, whether there will be a proctor exam or not, Special
Software information and any Additional General Information that is pertinent to the class must be input.
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Once this information has been input go Textbooks tab. Any and all information pertaining to textbook
purchase must be input.
At this point go back to the Section Details tab, go to the bottom of the page and click on the drop down of
the Section Status and choose the Submit to Coordinator option then save.
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Once you have input your information and a student goes looking for a WWW on-line class they will see
the following:
Search criteria was Associates/ENG102/All institutions. Of the 23 classes listed – none belonged to
Hopkinsville even though we do teach ENG102 as WWW.
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After selecting a class the inquirer can review a description of the class – this page lets the student know
that there is an orientation session/the orientation information is in Blackboard and there will be proctored
exams. This information is important to the student.
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This tab lets the student know which term/class size and how long the class will meet.
Textbooks & Materials allows the student allows the student to make a decision about taking the class
based on additional textbook information. It also allows the student to shop around for textbooks.
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The information input in VCN allows students to make wise choices. While textbook information is very
important to allow the students the opportunity to be ready when classes begins, the other information
asked for on the ‘Special Hardware Required’ will also allow them to make sure they have the correct
software that will allow the student to be successful.
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RESOURCES
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Academic Calendar
Advising Center
Welcome to the Hopkinsville Community College Advising Center! Our staff encourages you to make the
Center one of your first stops when you decide you are ready to take that first class or return to college
after being out for a while.
Hopkinsville Campus
The Advising Center at the Hopkinsville campus is located in the Administration Building, Room 119.
Business hours are Monday and Thursday from 8:00 a.m. – 5:30 p.m. and on Tuesday, Wednesday and
Friday from 8:00 a.m. – 4:30 p.m. Please call (270) 707-3820 to make an appointment with an admissions
advisor.
Fort Campbell Campus
The Advising Center at the Fort Campbell campus is located in the Glenn H. English, Jr. Army Education
Center, Room 135 at 202 Bastogne Avenue on Fort Campbell. Business hours are Monday thru Friday
from 8:00 a.m. – 4:30 p.m. Please call (270) 707-3810 to make an appointment with an admissions
advisor.
Advising Center Staff Contact Information:
Deloria Scott, Counselor/Associate Professor
Office: Hopkinsville Campus, Administration Building, Room 119
Phone: (270) 707-3823
Email: [email protected]
Julie Hyams, Admissions Advisor
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Phone: (270) 707-3824
Debbie Birdsong, Admissions Advisor
Phone: (270) 707-3821
Stephanie Schutt, Student Affairs Assistant II
Phone: (270) 707-3822
Contact Us:
Street Address
720 North Drive
Hopkinsville, KY 42240
Mailing Address
P. O. Box 2100
Hopkinsville, KY 42241-2100
Adult Education and Academic Foundations
Students come to Hopkinsville Community College at all educational stages. Some students need to
complete their GED, the high school equivalency diploma. Other students need help with pre-college
courses to get ready for
college-level work. Here's what HCC can offer you:




Adult Education
GED Testing
TABE Testing
Academic Foundations
Additional information about our Academic Foundations/Adult Education department can be found on the Hopkinsville
Web site under ACADEMICS.
http://www.hopkinsville.kctcs.edu/en/Academics/Adult_Education_and_Academic_Foundations.aspx
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Adult Education
Any adult who did not complete high school can attend Adult Education to study for the GED to earn the
High School Equivalency Diploma. Additionally, any adult who wants to refresh his/her basic skills before
enrolling at HCC and taking the COMPASS placement test may also use the adult education services.
These services are available free of charge. Adult Education Services at Hopkinsville Community
College is made possible through collaboration with Kentucky Adult Education (KYAE).
Literacy Information
Help is also available through our Adult Education program for adult non-readers. Any adult interested in
improving his/her reading skills can come into the HCC Technology Building, Room 205, any time during
regular hours of operation. A reading assessment will be necessary, and then an instructional plan will be
developed.
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Volunteer tutors are used with the non-readers, and training is available for volunteers. Anyone interested
in volunteering to help someone learn to read should call (270) 887-1319.
Contact
Adult Education/Academic Foundations
Office: Hopkinsville Campus, Technology Center 205
Phone: (270) 707-3925
Gary Dawson, Director, Academic Foundations
Phone: (270) 707-3926
Learn More

Kentucky Adult Education (KYAE)
ASSESSMENT
In the spring of every odd year, HCC participates in the Community College Survey of Student Engagement. The
CCSSE survey is usually distributed between February and March, and classes are randomly selected by CCSSE, so
we do not yet know who will be participating at this point. Also, a reminder that every spring, we participate in the
Collegiate Assessment of Academic Proficiency (CAAP). During the upcoming spring, we will be assessing Math, so
this primarily affects writing instructors. I know this takes time from instruction, but we must assess student learning. I
wanted to remind each faculty member while you are planning your schedule and preparing your course syllabus.
BlackBoard – Training and Tutorials
KCTCS Online Trainings and
Tutorials





What's new in The Bb 9.1 October 2014
Release?
Recorded Training Sessions
Blackboard Video Series (Understanding &
Building Your Course)
Exclusive SoftChalk Series (Recordings)
Blackboard Knowledge Base
Useful Faculty Links
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Maintaining Your Course
Blackboard Analytics
KCTCS 24/7 Bb Help Desk
Blackboard Mobile Resource Center
Blackboard Social Learning FAQs
eFaculty Support Resources regarding instructional technology, technical support, and
training materials for the systems, software, and devices that KCTCS eLearning Services
supports.
KYVC Principles of Good Practice The Principles of Good Practice identifies the
expectations and requirements for provider participation in the Kentucky Virtual Campus
( KYVC).
Online Course Schedule (System wide classes)
Instruction Mode Step-by-step procedures and list of Instruction Modes for online and
web enhanced courses.
Bookstore
Student Login Instructions Please provide to students who inquire about login.
Student Email Account information
Online Program Advising Guides
College Contacts
Proctored Tests Instructions Guidelines for both students and faculty who use KCTCS
Testing Centers for proctored tests.
Student Code of Conduct
KCTCS Disability Services Please include in your syllabus the reference the Disability
Statement. Check with the college's Disability Service Coordinator for the exact
language.
ADA Guidelines
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Campus Safety, Emergency Notifications/SNAP and Inclement Weather
Information about Campus Safety, Emergency Notifications/SNAP and the Inclement Weather Policy can be found on
the Hopkinsville web site under Faculty and Staff - Other Resources.
Inclement Weather Policies
Hopkinsville Community College Weather Hotline
(270) 707-3701
When the weather is bad...
Hopkinsville Community College expects to remain open and conduct on- and off-campus classes according to the
regular schedule. Even if public schools are closed, HCC will likely remain open. You should plan accordingly. Fort
Campbell will follow the same schedule as the Hopkinsville Campus unless the military base is closed to public
access by base officials. Classes held at public school sites will follow the closing schedules for those sites. Students,
faculty, and staff should take normal precautions regarding their ability to travel safely to their college location.
Where to get information on delays and closings
Weather-related closings and delays are prominently announced on the college's website. Normally, a decision on a
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closing or delay will be made before 6 am and posted on the site shortly thereafter. If weather conditions are
changing, you are encouraged to check back frequently for updates. You can also call HCC's weather hotline at (270)
707-3701, 24-hours a day. If possible, students, faculty, and staff will be notified of delays or closings via email,
SNAP messaging, and faculty Blackboard sites. Information will also be communicated to the following media
outlets: WKAG television Hopkinsville, WHOP radio Hopkinsville, WKDZ radio Hopkinsville and WVVR radio
Clarksville. NOTE: HCC announcements via the HCC webpage, weather hotline or SNAP text messages will offer the
most concise and up to the minute information available.
With inclement weather, the following actions may occur

Hold classes as normal
This action is taken when hazardous conditions exist in one section of the service area, but do not affect the entire
area. A cancelation of class when some students are able to attend while others cannot is not considered to be fair
policy. When hazardous driving conditions do exist in a portion of the service area, students who are unable to attend
class because of those conditions will follow the inclement weather/missed work and exams policy stated on their
instructor's syllabus. They will have an opportunity to make up any missed exams. The instructor's inclement weather
policy will not be punitive and will provide for make-up of work missed where possible, recognizing that some
activities such as labs are not easily set up again. If individual faculty are unable to drive to their campus under this
action, the faculty member will be responsible for contacting their students via phone or email and
faculty Blackboard site to notify their students of course cancelation. NOTE: If there is no alert on the HCC website,
classes are operating on a normal schedule. Check back frequently for updates if conditions worsen.

Delayed Start
This course of action will be taken after a storm that makes early morning driving conditions hazardous, but when
there is an indication that road crews will have conditions under control by mid-morning. Under the delayed start
schedule, classes will begin according to the following times:




Hopkinsville and Fort Campbell Campuses
All classes beginning after 10:45 a.m. will meet.
High School Campuses
Classes follow public school closings or delays
Staff
All staff should report at 10 a.m. Any staff member unable to report should turn in vacation
paperwork.
Classes Canceled
This action is reserved for hazardous conditions that have developed overnight or continue to develop during the
morning, showing no signs of stopping. If the hazardous conditions continue, a decision concerning the cancelation of
evening classes will be made by 3 p.m. The cancelation of day classes does not imply the cancelation of evening
classes. These are two separate actions. Students should check with their instructor to determine how the missed
course material will be covered.
Road Condition Information


Kentucky Road Conditions
 Within Kentucky dial 511
 Outside of Kentucky (866) 737-3767
 www.511.ky.gov
Tennessee Road Conditions
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 Within Tennessee dial 511
 Outside of Tennessee (877) 244-0065
 www.tn511.com
Fort Campbell Road Conditions
 (270) 798-ROAD (7623)
 Online road condition reports

Hopkinsville Community College
Kentucky Community and Technical College System
Operating procedures for Emergency Conditions
1.
The purpose of this information is to establish safe and effective procedures for faculty, staff, students, and
visitors in the event of an emergency.
2.
HCC/KCTCS has a comprehensive safety manual in place. All faculty/staff should be aware of the location(s)
of the safety manual and its contents.
Locations:
President’s Office
Chief Academic Officer’s Office
Chief Business Affairs Office
Community Relations and Development Office
Information Technology Office
Wellness
Nursing
Bookstore
Ft. Campbell Office
Program Coordinator’s Office
Library
Maintenance and Operations
Safety and Security
Admissions and Records
Faculty Secretary and Academic Lounge
Technology Center Office
Adult Education Office
Counseling Office
Financial Aid Office
Student Support Services Office
HCC Television Office
Learning Center Office
Welding Office
Community, Workforce and Economic Development
Administration Building (207)
Auditorium Building (23)
Technology Building (224B)
Academic Building (163B)
Business Office area (135)
Learning Resource Center (102)
Academic Building Basement (B10)
Academic Building Basement (B13)
Academic Building (107)
Technology Building (124A)
Technology Building (205)
Learning Resource Center (100C)
Technology Building (206)
Technology Building (205J)
Welding Building (101)
Auditorium Building (13)
Faculty should advise students at the beginning of each semester and throughout the semester of the
following information. (See attachment).
Faculty located on extended campuses (Cadiz, Elkton, Princeton, etc.) should see the Program
Coordinator for copies of the safety manual.
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Emergency Telephone Numbers
All college office telephones
All pay telephones
Dial
Dial
911
911
FIRE
Notify students that any person discovering a fire should notify occupants of the building or area by shouting “FIRE” and
using the local fire alarms.
Advise and show students of correct fire exit(s) and where to go after exiting the building. At least 150 feet from
building(s).
Advise students to leave the building in a safe and expedient manner. Do not reenter the building until told to do so.
SEVERE WEATHER/TORNADO
Discuss with students the correct locations in building for shelter during Severe Weather/Tornado activity.
If Severe Weather/Tornado activity is in area, then monitor the weather on radio(s) if possible.
Know the weather signals.
A WATCH only means that conditions are favorable for a Storm/Tornado to develop. Keep alert.
A WARNING means that a Storm/Tornado has been spotted in your area. Take shelter.
Advise students to protect their heads with their hands and arms.
EARTHQUAKE
In the event of an earthquake, it is important to know where you should go for protection when the first jolt or shaking is
felt.
If you are indoors, stay indoors. If you are outside, stay outside. Most injuries during earthquakes occur as people are
entering or leaving buildings.
If you are indoors, take cover under a heavy desk or table, or in doorways, halls against inside walls. Stay away from
windows.
If you are outside, move away from building and utility wires.
BOMB THREAT
Follow local protocol. All personnel will exit the building in an orderly, expedient manner.
Evacuation shall be the first consideration in ALL cases.
Do not reenter the building until the all clear has been given by the proper authority(s).
Do not use portable radios or cellular telephones in or near the building.
First Aid Information
This information is for Faculty/Staff/Students at all locations:
Assist if possible. First aid kits are available. Learn the location for your area(s).
Call for Help. Note: “The Business Office/Safety Office advises not to transport anybody under any circumstances.”
Report. All accidents/emergencies reports are to be filed within 24 hours to the Business Office/Safety Office.
Faculty/Staff information
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After the appropriate local agencies have been notified of the emergency, the HCC/KCTCS Business Office/Safety
Office (270-707-3795) should be notified during normal working hours. During non-working hours, notify the following
personnel:
Safety Officer
VACANT
(270) 707-3795
Program Manager
Rachel Westerman
(270) 707-3809
Chief Academic Officer
Dr. Alissa Young
(270) 707-3711
Chief Business Officer
Jeff Horton
(270) 707-3721
President/CEO
Dr Jay Allen
(270) 707-3705
CAREER & TRANSFER ASSISTANCE
The Hopkinsville Community College Student Transition Center (Career and Transfer Services) offers free
resources for all students, alumni, and community members. Visitors are eligible to receive assistance with
all aspects of career development including:
Career Guidance and Exploration
Students can identify interests and research factors necessary to make an informed career decision.
Choices self-paced online career guidance tools are available free of charge for assessment and review.
There are nominal fees for select assessments (i.e. Myers-Briggs).
Customized Job Search
Information about job opportunities and assistance in securing employment are available for full-time and
part-time positions in the area. Those interested in this service must complete a registration
form and
meet with the Career and Transfer Services Coordinator. Job seekers are asked to regularly check the
student job opportunities list for updated information.
Résumé/Cover Letter Writing and Interview Skills Practice
Assistance is available for creating employment documents including résumés, cover letters, and portfolios.
Résumé paper and printing are also provided free of charge. Assistance is available for job interview
preparation and practice.
Employability Skills Training
Learn the skills necessary to become a productive employee. Topics include workplace ethics, teamwork,
conflict resolution, and time management. Students can receive one-on-one assistance or attend numerous
workshops held continually throughout the year.
Employer Services
We offer employers the opportunity to advertise open positions, recruit potential employees, attend job fairs,
and set up on-campus interviews with students. We also arrange cooperative education and internship
placements. We have opportunities for interns in our Student Services department as well.
Four-Year College and University Transfer
Resources for students wishing to transfer to a four-year college or university include school search,
application process assistance, scholarship search, and school visit information.
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Resource Lab
The Student Transition Center Resource Lab includes a wide array of resources for students seeking career
information. A variety of books are available on topics including résumé and cover letter writing, interview
preparation, workplace success tips, networking, and job search skills. Computers and laser printers are
also available for those wishing to take the online career assessments, produce a résumé, or other related
documents. Guest speaker presentations, workshops, and other events are held continually throughout the
year.
Helpful Online Resources
Glassdoor gives you an inside look at company reviews, interview questions, & salary information for
thousands of jobs.
How To Become Any Career
Indeed Job Search
Simply Hired - Search All Jobs in One Place - the world’s largest job search engine.
Contact Us
Kanya Allen, Coordinator of Career and Transfer Services
Office: Hopkinsville Campus, Technology Center, Room 204
Phone: (270)707-3827
FACILITY USAGE
If your school, non-profit organization, or business is looking for an attractive and comfortable meeting
space, then Hopkinsville Community College may have just the solution for you! You may utilize college
facilities for educational or cultural events or for other purposes consistent with the role of the college with
approval from the President or the Chief Workforce Solutions Officer.
Please review our facility usage guidelines
and reservation form
for complete information about
availability, usage fees, and host responsibilities. To inquire about reserving a room, please contact Carol
Kirves. A completed reservation form is required for each reservation and should be e-mailed to
[email protected] or delivered to Hopkinsville Community College, 720 North Drive, Workforce
Solutions, Auditorium Building Room 13, Hopkinsville, KY 42240.
Carol Kirves, Community, Workforce and Economic Development Chief
Office: Hopkinsville Campus, Auditorium Building Room 13
Phone: (270) 707-3751
Email: Carol Kirves
E-MAIL
ALL faculty members (adjunct or full-time) are provided an e-mail account on the KCTCS e-mail system. Email is used extensively for communicating information related to HCC and KCTCS. You may log into the
KCTCS email system via the internet at https://webmail.kctcs.edu/exchange. If you experience difficulty with
your email account, please contact the IT Department at 270-707-3770 or 73770.
KCTCS/Hopkinsville Community College uses one user name and password to access email, People Soft
and for on campus network access.
Accessing email….
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https://webmail.kctcs.edu/exchange ….enter user name (example jdoe0002) and password.
Initial Account Activation…
To initially set your KCTCS network password contact the IT Help Desk at (270) 707-3770 or visit the IT
Dept. (located on second floor of Administration Building). You must have your nine digit employee ID
(emplid) available. Department policy prohibits IT personnel from setting passwords without verifying the
emplid of the faculty member. Adjunct faculty can find their emplid on their employment contract.
E-mail is a primary mode of informing individuals of what is happening within the college community. All
students have e-mail access and are encouraged to check their e-mail for important announcements. All
students can be contacted this way if a problem arises with a class meeting.
Adjunct faculty members are encouraged to use e-mail to notify division assistants, division chairs and
academic affairs if you have problems pertaining to your class assignments. E-mail is also an excellent
means of communication between you and the students.
Important E-mail notes:
 It is the policy of KCTCS that network passwords expire every 90 days.
 If your password has not expired, you may reset your password via your email account.
Instructions for resetting your password are available at the HCC website:
http://kctcs.edu/Faculty_and_Staff.aspx. Click on Reset My Password.
You will be taken to this page.
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
Adjunct faculty members are encouraged to reset their account passwords at the end of each
semester. (Even though network access may become unavailable, this does not affect the
password aging process. Resetting the password at the end of a semester increases the
likelihood that the password will still be viable when network access is restored.)

Mailboxes of adjunct faculty members may be deactivated between semesters. It is
recommended that adjunct faculty members review all e-mail messages prior to the end of
each semester. Important e-mails should be printed or forwarded to another e-mail account.

In the event your password has expired, contact the IT Department at 707-3770. You must
know your Emplid number (which will subsequently be verified with the HR
Department) before your password can be reset. NOTE: In order to protect your privacy,
HCC staff members are not permitted to look up or give out your employee ID number over
the telephone.
INTRANET
Intranet can be reached several different ways.
The KCTCS INTRANET site: https://employees.kctcs.edu/Local/Pages/Hopkinsville.aspx
The Hopkinsville Web Page Faculty & Staff link:
Also on this page you will see access to the Training and Learning Center.
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In addition to the Training and Learning Center listed above there are several other
locations to go for training and learning.
IT HELP DESK
270-707-3770
KENTUCKY VIRTUAL CAMPUS
http://www.kyvc.org/
LIBRARY
We're here to support your learning...
The Hopkinsville Community College Library provides for our students and community a wide range of materials,
services, and technology.
What resources and services are available to you?

Ask A Librarian! – Email a Librarian with your research questions!
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


Library Online Catalog – Search the HCC Library's catalog, along with any other KCTCS library.
KYVL – Search the Kentucky Virtual Library system (KCTCS and regional university libraries) for
books and articles.
Online Databases - On Campus – Search online databases for information
In the past, off-campus students accessed databases through a unique link; however, now
all on-campus and off-campus students may use the above link. Use your BlackBoard
credentials if you are prompted for a username/password. If you need assistance, please
contact the library or use the 'Ask a Librarian' link.






eBook Collection – Search the collection for electronic books.
Research Guides – course or topic specific guides to assist patrons with research needs.
Circulation – Information about obtaining your library card and loan periods.
Reserve Materials – Access items your instructor has placed on reserve at the circulation desk.
Distance Learning Services – Resources for distance learning students
Library Computer Lab – Resources provided in our library's computer lab.
Library Hours
Fall/Spring Semesters:
7:30 a.m. to 5:30 p.m. Monday - Thursday
7:30 a.m. to 4:30 p.m. Friday
Closed Saturday and Sunday
Between Semesters, Summer Terms, Fall and Spring Breaks:
7:30 a.m. to 4:30 p.m. Monday - Friday, Closed Saturday and Sunday
Contact Us:
Ann Nichols, Director of Library Services/Professor
Office: Hopkinsville Campus, Learning Resource Center
Phone: (270) 707-3762
Cynthia Atkins, Technical Services Librarian/Professor
Phone: (270) 707-3761
Reese Bailey, Library Academic Director
Phone: (270) 707-3768
Bonnie Matherly, Library Specialist / Circulation /Interlibrary Loan
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Phone: (270) 707-3764
Fax: (270) 885-6048
Our Mission
The mission of the Hopkinsville Community College Library is to support the college’s credit and
non-credit curricular needs. The Library accomplishes this objective by maintaining a climate
conducive to the educational experience, by functioning as a repository for a diversity of resources,
by furnishing instruction in library and research skills, and by supplying miscellaneous services
that enhance and facilitate learning.
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ONLINE or DISTANCE LEARNING
We continue to offer an increasing number of hybrid and courses online. We are at the point where we must show that
we have assessed the quality of our online courses. KCTCS has an online quality assurance rubric, we will need to
begin implementing the rubric in fall 2015.
PEOPLESOFT – Training and Tutorials
https://elearning.kctcs.edu/webapps/blackboard/content/listContent.jsp?course_id=_493232875_1&
content_id=_11315307_1

Tutorials
Attached Files:
o
o
o
o
o
Entering Grades.swf (2.211 MB)
Recording No Shows and Last Date of Attendance.swf (5.171 MB)
Searching for Classes.swf (2.709 MB)
The Faculty Center and Related Rosters.swf (9.577 MB)
PS Navigation Tips and Tricks.swf (4.961 MB)
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SNAP
Safety Notification Alert Process | HCC
Skip to Content Student Self-Service User Account Center E-mail Blackboard Help Contact Us … Crime Awareness and
Campus Security Act of … Stay Safe on Campus – Opt-in for SNAP text alerts today … What are SNAP text alerts …
Why would I want to get SNAP … Who can get SNAP …
http://hopkinsville.kctcs.edu/en/Student_Life/Campus_Safety/Safety_Notification_Alert_Process_-_SNAP.aspx
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Snap is our safety notification process. Students and
faculty are strongly encouraged to opt-in for SNAP.
The system is used to alert students and
employees to campus danger or inclement weather
information (i.e. gunman on campus, bomb threats,
terror threats, severe weather).
Other reports that can be found on the same site:
STARFISH
http://kctcs.edu/Faculty_and_Staff/Starfish_Retention_Solutions.aspx
Starfish is composed of Starfish Early Alert which is an early warning and student tracking system and
Starfish Connect which is an educational support networking system. The Early Alert system alerts
students, instructors, and advisors via email when students are not performing as expected in their courses.
The Connect system gives students the ability to contact and make appointments with members of their “My
Success Network” such as instructors and advisors.
For instructors, Starfish allows you to receive email notifications when flags are raised concerning the
academic performance of your students, raise flags when you are concerned about a student’s academic
performance, raise flags to recognize students with outstanding academic performance, clear flags when
students have shown improvement, enter notes into student folders, and set up office hours for students to
schedule appointments with you.
For advisors, Starfish allows you to receive email notifications when flags are raised concerning the
academic performance of your advisees, enter notes into the student folders of your advisees, and set up
office hours for advisees to schedule appointments with you.
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To access the Starfish interface, just log into Blackboard and click the Starfish link.
Typically Starfish is being used to let administration know when a student is having difficulty in class, not
attending regularly, etc. If a referral is input into Starfish it will immediately be sent to an individual who will
contact the student to find out what the problem is.
But the best tool being used is the KUDO’s tool - letting students know that they are doing well in your
class.
Some Tips on Recording Notes
1. Do not enter the name of any other student in an advising note other than the student who you are
a creating a note for.
2. Formal sentences are not required. Phrases can be used as long as they can be understood by
both the author as well as others.
3. Communicate with the student that you may add notes that are viewable by other advisors and is
helpful with future conversations.
4. Record facts and observations, and not inferences or assumptions. For example, we should avoid
“student seems depressed” or “student seems anxious”, but rather, “student talked about personal
issues which are currently stressors/challenges”.
5. Record any advising interactions that will require future follow up on the part of the advisor or
student.
6. Record details on advice given in case of future questions. For example, “Advised student that
CIT105 would fulfill the digital literacy course; however, the student felt confident they could pass
the IC3 fast track exam. If student does not take or pass the IC3 exam, he will be responsible for
taking CIT105.
7. Document information regarding college policies or deadlines. For example, “Student had questions
about withdrawing from her English course. Provided contact information, deadline, and
documentation required to drop course.”
8. Some pieces of sensitive information should only be included in your notes when academically
relevant.
For example, specific student behavior issues (accusations of plagiarism, Dean of Student interventions),
very personal information about a student, their health, family, etc. should be handled with discretion.
STUDENT SUPPORT SERVICES
Student Support Services (SSS) is a federally funded Title IV Program. Most HCC students qualify for SSS,
so faculty are encouraged to refer students to the program.
The SSS office is located in the LRC (library building), Room 106. Office hours are 7:30-4:30, Monday
through Friday.
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PROGRAM BENEFITS
 TUTORIAL ASSISTANCE
Tutoring is available in math and other academic areas. Self-paced tutorial software is available for
use in the computer lab.

TRANSFER ASSISTANCE
Tours to area universities include meetings with advisors, housing and financial aid and
admissions. Academic advising and interest testing is provided to participants to assist with degree
program selection.

FINANCIAL AID
Computer terminals are available to allow students to complete their FAFSA application online.
 BOOK LOAN
Books for core courses are available for loan on a first-come first-serve basis. Preference is given to
active members of SSS. Books are to be returned at the end of the semester.
ADDITIONAL SSS RESOURCES








State of the art computer lab
College Skills Workshop
ACT Assistance
Academic Counseling
College Entrance Assistance
Career Exploration
Tutorial Video Loan Program
Cultural Field Trips
For more information about SSS, contact Program Director, Gregory Marable at ext. 6179.
STUDENT TUTORIALS
http://kctcs.edu/en/Students/Tutorials.aspx
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TESTING SERVICES
GED® Testing
More than 19 million people have passed the GED ® test and opened doors to better jobs, college
classrooms, and further training. Your future is just steps away.
The new version of the GED® test is computer-based -- not online -- and is available at testing centers
nationwide. For more information about the test, to register for a test date at HCC's Workforce Solutions
Assessment Center or any other authorized testing center, or to request a copy of your GED
transcript please visit the GED Testing Service website.
GED® Testing Contacts
Tara Rascoe, Director of Program Facilitation
Workforce Solutions Assessment Center
Office: Hopkinsville Campus, Technology Center
Phone: (270) 707-3745
Email: Tara Rascoe
TABE Test
Have you been told you need TABE scores to get a job? The TABE is a test of reading and math skills required by many local
employers before you can be considered for a job. Free remediation classes and an opportunity to re-test are services available
through Adult Education at Hopkinsville Community College.
Before you can test you must work through and present a completed TABE Preparation Packet. Copies of the packet are available at
Hopkinsville Community College (HCC) Technology Center Room 205 or the Kentucky Career Center (110 Riverfront Drive Hopkinsville). The packet can also be downloaded using this link: TABE Preparation Packet
TABE Testing Location and Times



Mondays: 5:00 p.m.
Hopkinsville Community College, Hopkinsville Campus, Technology Center, Room 205
Wednesdays: 8:30 a.m., Kentucky Career Center, 110 Riverfront Drive - Hopkinsville
Paraeducator Testing
If you are interested in working in the public schools as an Instructional Assistant, the Kentucky Paraeducator Assessment (KPA) is
the assessment required for individuals who have not completed 48 college credit hours. The KPA is a rigorous, standard
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assessment that allows the applicant to demonstrate his/her knowledge and ability to assist in instructing reading, writing and
mathematics. A study guide is available for you to prepare for the test at this link: KPA Study Guide 2nd Edition. Call (270) 7073925 to set up your testing appointment today!
Paraeducator Testing Location and Times


Tuesdays: 12:30 p.m.
Hopkinsville Campus, Technology Center, Room 205
Employment Testing Contact Information:
Phone: (270) 707-3925
Email: April Mosley or Suki Rechter
Workkeys
WorkKeys is a job skills assessment that helps employers select, hire, train and develop their workforce.
HCC Adult Education offers WorkKeys assessments in Applied Math, Locating Information and Reading for Information, the three
tests that are required to earn ACT's National Career Readiness Certificate. Call for an appointment when you are ready to test.
WorkKeys Testing Location and Times


Mondays: 1:00 p.m.
Hopkinsville Campus, Technology Center, Room 205
ADDITIONAL TESTING
Hopkinsville Community College provides assessment and testing services for students and community
members of Hopkinsville and the surrounding areas. Services include COMPASS, Choices, Focus2, CLEP, DSST, IC3 Computer Literacy, PAX, Proctored Exams, GED and TABE. All assessments, exams,
and tests are administered by appointment. For detailed information visit our Testing page.
Questions? Contact Us!
Office: Hopkinsville Campus, Auditorium Building, Room 13
Phone: (270) 707-3751
Carrie McGinnis, Coordinator of Continuing Education and Community Services
Phone: (270) 707-3743
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TEXTBOOK ORDERING
Textbook Adoption:
Textbook adoption forms are distributed to full-time faculty members prior to ordering of texts.
Textbook selections are made by full-time faculty and are adopted for a two year period. (Text may
be changed in less than two years under certain circumstances and only if coordinated with the
bookstore so as not to create a loss.) If the course is taught by more than one full-time faculty
member, all should have input into the decision and a consensus reached. Part-time instructors are
required to use text adopted by full-time faculty members.
When possible, it is recommended that part-time faculty have input into the
selection. However, at all times, it remains the choice of the full-time faculty
member. EXCEPTION: When a course is taught only by a part-time instructors
and there is no full-time counterpart, the division chair should submit the input from
all part-time faculty teaching in that area, but may give greater weight to the
opinion of the lead part-time instructor for that discipline.
Once a textbook is selected it is to be used by ALL faculty in that discipline.
Each faculty member may use individually selected supplementary text. If a supplementary text is
ordered, it must be designated as optional or required. If the text is designated as required, that
requirement must be adhered to.
The faculty must notify the discipline coordinator, part-time faculty teaching that course, the
discipline/program coordinator, division chair, and academic dean=s office of any new textbook
adoptions.
Texts for Faculty:
An office assistant to the faculty orders faculty copies and houses them for distribution.
After distribution of the list the discipline coordinators, program coordinators, and division chairs for
disciplines with no coordinators, notifies the appropriate office assistant of the number of faculty
desk copies to be ordered.
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WEB PAGE
The following web-page is available on the HCC web-site. This page contains important information for
both the instructor and the student. The HCC web-site contains several pieces of information that can be
accessed by faculty members and should be used whenever questions arise.
Some of the forms listed on this web-page are located in this handbook as well.
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WORKFORCE SOLUTIONS
Set your own course in life!
Welcome to the Workforce Solutions web page. We understand that your educational interests are not
limited by your age, degree or occupation. Whether you want to learn for professional development or
personal enrichment, we are likely to have a class or service to meet your needs.
Workforce Development
Workforce Solutions is your organization's one-stop contact for comprehensive training,
consulting, professional development and continuing education. We provide high-quality classes which
are open to anyone as well as training which has been customized to meet the needs of our business
and industry partners. For a complete list of scheduled classes, see our online catalog. For details
about customized training, visit our Workforce Development web page. Either way, we are here to help
you become more productive and better equipped to compete in today's marketplace.
Community Education
Sharpen your skills or find a new hobby! From cooking to computers, you are likely to find a noncredit
short course that will be just what you need. These noncredit short courses are open to everyone in our
community and feature both personal enrichment and professional development topics. You
do not need to have a degree or be enrolled in college to attend. Classes vary in length from one day to
six weeks with registration fees ranging from $2 to $240. For a complete list of scheduled classes, see
our online catalog.
Workforce Solutions Staff
Phone: (270) 707-3751
Email: Carol Kirves
Dee Brasher, Adult Agriculture Instructional Specialist
Phone: (270) 839-9791
Email: Dee Brasher
Julie-Anna Carlisle, Youth Workforce Connections Coordinator
Office: Hopkinsville Campus, Technology Center, Room 124M
Phone: (270) 707-3744
Email: Julie-Anna Carlisle
Trish Huppenthal, Business Affairs Assistant (accounts payable/receivable)
Phone: (270) 707-3752
Email: Trish Huppenthal
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Tierra Leavell, Administrative Assistant
Phone: (270) 707-3753
Email: Tierra Leavell
Lea Martin, Workforce Development Liaison
Office: Hopkinsville Campus, Technology Center, Room 124F
Phone: (270) 707-3895
Email: Lea Martin
Carrie McGinnis, Coordinator of Continuing Education and Community Services
Phone: (270) 707-3743
Email: Carrie McGinnis
Tara Rascoe, Director of Program Facilitation
Office: Hopkinsville Campus, Technology Center, Room 124J
Phone: (270) 707-3745
Email: Tara Rascoe
Michael Stringfield, Workforce Development Training Specialist
Office: Hopkinsville Campus, Welding Facility
Phone: (270) 885-2131
Email: Michael Stringfield
Dayle Windsor, Adult Agriculture Associate Professor
Phone:
Email: Dayle Windsor
THE WRITING CENTER
The Writing Center is a free service available to all HCC students. This is where they can receive
assistance with all writing assignments.
Both main campus and Fort Campbell centers operate on a walk-in basis; we do not make appointments.
However, special arrangements may be able to be made for students whose schedules do not permit them
to come during regular business hours.
Writing Center, HCC Main Campus, TC 201
Contact:
Monday & Wednesday: 8:30 a.m. - 2:00 p.m.
Tuesday: 8:30 a.m. - 3:00 p.m.
Thursday: 10 a.m - 3:00 p.m.
-------------------------------------Writing Center, Fort Campbell Education Building, Room 1204
Contact: Mindy Weiss, [email protected]
Monday & Wednesday: 11:00 a.m. to 1:30 p.m.
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INSTRUCTION
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Instructional Office Assistance
Instructional office assistance is available through the following offices:
Virginia Goff, Division Assistant for Liberal Arts & Social Sciences Division:
Providing clerical and other assistance for full-time/part-time faculty except Ft. Campbell
and nursing.
Phone: 270-707-3715
Office: AUD56
Kristi Martin, Division Assistant for Nursing:
Provides clerical and other assistance for full-time and part-time nursing faculty.
Phone: 270-707-3841
Office: RTC 224A
Cindy Fuller, Division Assistant for Math/Science Division Faculty:
and nursing.
Phone: 270-707-3716
Office: ACA162
Peggy Hamby, Division Assistant for Professional & Occupational Studies Div:
and nursing.
Phone: 270-707-3745
Office: TC124D
Additional assistance for faculty is provided by the following:
Allisha Lee, Fort Campbell Branch Director:
Oversees and provides assistance for Ft. Campbell
Phone: 270-707-3962
Office: Bldg 244
Alissa Young, Chief Academic Officer:
Provides assistance for all campus locations.
Phone: 270-707-3711
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Office: ADM210
Instruction/Faculty Center
NOTE: The following information is provided by the PeopleSoft User Guide. All
information is useful for the faculty center components. Site for PS tutorials:
https://kctcs.sharepoint.com/sites/tlc/Pages/Home.aspx
Introduction
The Faculty and Advising Centers are focused on the needs of faculty and advisors. It is a single location
that contains the instructor’s teaching schedule by term, class information, class rosters, grade rosters,
advisees, and other information.
Viewing Classes and Rosters from the Faculty Center
The Faculty Center will allow you to quickly view information such as your assigned classes, meeting times,
grade rosters, and class enrollment.
Advisor Center
Active advisees can be viewed under the Advisor Center. The Advisor Center allows you to view
information for advisees such as contact information, grades, academic plan, academic requirements, and
much more. You may also quickly email a single advisee or group of advisees from the Advisor Center.
Class Search
The Class Search functionality of the Faculty Center will allow you search for classes and view information
such as enrollment, meeting days and times, and class location.
Faculty Search
The Faculty Search functionality of the Faculty Center will allow you view contact and class information for
other faculty members across the system or at your local college.
Viewing Academic Requirements
The Advisor Center will allow advisors to view any academic requirements necessary to complete a degree.
This report will list The Degree Progress Report will allow you to view the progress a student has made
towards completing degree requirements. The report will show all satisfied requirements and will show any
requirements not satisfied along with a listing of what courses may be taken to fulfill the requirement.
Advising Transcript
The Advising Transcript functionality will allow you to view an unofficial student transcript. This report can
be run from the Transcripts area of Records and Enrollment, but may also be run from the Advisement area
of the Advisor Center.
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Viewing Classes and Rosters
The main page of the Faculty Center will allow you to quickly view information such as your assigned
classes, meeting times, and weekly schedule. In addition, you will be able to access all of the various
rosters for each class.
1.
The Faculty Center should display the My Schedule page as soon as you login to PeopleSoft. If it
does not you may navigate to it by selecting Main Menu, Self Service, Faculty Center, My Schedule.
2.
The Faculty Center home page will display information such as your classes, meeting times, class
dates, and enrolled students for the selected term.

To change the term, click the Change Term button and select the preferred Term and click Continue
to view classes for that term.

The Show all classes radio button will show all your scheduled classes for the selected term.
You may instead select the Show Enrolled Classes Only radio button to view only classes
with students enrolled.

Click on the link under the Class column to see the details of that class. The link will include
the Course and section number with the class number in parenthesis.
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
3.
To view your weekly schedule, select the View My Weekly Teaching Schedule link.
The View My Weekly Schedule page will show your schedule for the date displayed in the Show
Week of field.

To change the date, enter a new date in the Show Week of field and click the Refresh
Calendar button. You may also use the Previous Week and Next Week buttons to navigate
to different weeks of classes.

To view only classes in a specific time range, enter a new Start Time and End Time and click
the Refresh Calendar button.
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
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To view additional options, scroll to the bottom of the page.

Check or uncheck any checkboxes and click the Refresh Calendar button to modify the
calendar view.

Click the Printer Friendly Page link.

The schedule displays in a printer friendly format. Print the schedule using the Printer icon in
Internet Explorer to print the schedule.

Click the Return to View My Weekly Schedule link. This link is in the lower right area of your
screen.
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
4.
Click the Return to Faculty Center link.
At the beginning of the class you will have only two icons displayed, the Class Roster and the
NoShow/Last Date of Attendance icons.
Each class will eventually have three icons displayed to the left of the class link, the grade roster is
added during the latter part of the semester/term. Each icon represents a roster for that particular class.
The icon legend at the top of the page identifies each icon.
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5.
To view the class roster, click on the Class Roster
icon for a particular class.
6.
Scroll down to view additional information.
7.
The Class Roster page will display a list of the enrolled students in the class. Review the page as
necessary.

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To view dropped or waitlisted students, select the preferred Enrollment Status.

8.
The Printer Friendly Version button will change the display so that it will be easier to read
once printed out. Once displayed, select File, Print or click the Print
icon in Internet
Explorer to print the roster.
You may generate emails to students using three options listed below. All options open an email
notification page addressed to the instructor with the students blind copied (BCC). This prevents the
students from seeing other student email addresses. You simply create your message and click the
Send Notification button to send the email.


To email an individual student, click the Name link for that student.

To email multiple students, select the Notify checkbox for the desired students and click the
Notify Selected Students button.

To send an email to all students, click the Notify All Students button.
All active students should have a KCTCS email address within PeopleSoft. However, if any student
does not have an active email address, the following will occur:

When selecting multiple students, any students without an email address will not have a
checkbox beside his/her name and cannot be selected.

9.
If the Notify All Students button is selected, any students without an email address will
be displayed on a Students without Email Address screen. You may click the Continue
button to continue sending an email to the rest of the students or click the Cancel button to
return to the previous page.
To view a different class roster, click the Change Class button to return to the My Schedule page and
click on the Class Roster
10.
icon for a different class to view that roster.
To view the grade roster for a class, click on the Grade Roster
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icon.
11.
Scroll down to view students on the roster.
12.
Complete the Grade Roster page according to the following instructions:

The Grade Roster Type will default as Final Grade. Do not change.

The Approval Status will default as Not Reviewed. Do not change. Once all grades have
been entered and you are ready to post the roster, you will change the status.

If some students are already graded, you may select the Display Unassigned Roster Grade
Only checkbox to view only students without grades.
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13.

To enter grades, select the preferred Roster Grade for the student. If you want to assign the
same grade to several students at once, you may check the checkbox for those students,
select the grade from the drop down box on the bottom left of the roster, and click the add this
grade to selected students button to assign the grade.

Once all grades have been entered, change the Approval Status from Not Reviewed to
Approved and click the Post button to save the grades and post to the students’ transcripts.
The Post button will only appear once you have entered all grades and have selected
Approved from the Approval Status drop down box.

If you have not entered all grades or have not been granted access to post grades, click the
Save button to save the grade roster. This will not post the grades to the students’ records, but
will save the grades to the grade roster page.

You cannot partially post the grade roster from the Faculty Center. If you wish to post a partial
grade roster, you must use the grade roster under the Curriculum Management menu instead
of the Faculty Center using the instructions in the Grades chapter of this manual.

You may also utilize the notification features from the grade roster as described in the class
roster section of this chapter.
To view a different grade roster, click the Change Class button to return to the My Schedule page and
click on the Grade Roster
14.
To record students that have never attended class at all or to identify those that have stopped
attending, click on the No Show/Last Att Date Roster
icon for the preferred class. This will take
you to the No Show/Last Date of Attendance page for the selected class.
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15.
The first time you go to this tab this is what it looks like. Once you are on the page follow the three
steps highlighted above. It does not hurt to take these three steps each time you have to mark
attendance.
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16.
To record information on the No Show/Last Attendance Date roster, utilize the following instructions:

Click the Update Roster button. This will ensure that the roster has the most recent list
enrollment data on the roster.

Click the No Show button for any students that never attended the class. At this time you do
not input a date only check the box.

Check The No Shows have been recorded and the roster is complete checkbox once all
no-shows have been checked.

Click the Save Roster button. The data entered will be saved and will gray out. However, any
students on the roster that do not have data entered will remain active for updates later.

At 60% enter a Last Attendance Date for any students that previously attended, but have
stopped attending.

Check The Last Attendance Dates have been recorded and the roster is complete
checkbox once the attendance roster is complete.

Click the Save Roster button. The data entered will be saved and will gray out.
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17.

Once grades have been entered check the The Last Attendance Dates at End of Term have
been recorded and the roster is complete for any students that receive a failing grade.
THIS DATE IS EXTREMELY IMPORTANT FOR STUDENTS RECEIVING FINANCIAL AID.
Students who fail but do not have a last date of attendance will be calculated at 50%
attendance, financial aid funds will be returned based 50% attendance. If the student attended
longer than 50% funds do not need to be returned.

Click the Save Roster button. The data entered will be saved and will gray out.
To view a different attendance roster, click the Change Class button to return to the My Schedule
page and click on the No Show/Last Att Date Roster
18.
19.
Colleges can run three queires to pull information recorded on this roster and information about
students that may have missing data from the roster.

A list of students that have stopped attending and have a last date of attendance recorded can
be retrieved by running the K_LAST_ATTENDANCE_DATE query.

A list of “no show” students may be retrieved by running the K_NOSHOW_LIST query. Only
students who never attended any class meetings should be recorded as no shows.

A list of students who have received a grade of “E” or “F”, but do not have a last date of
attendance recorded can be retrieved by running the K_SR_MISSING_LAST_ATTEND_DT9
query.
When finished, click on the Home link.
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MAIL
Each adjunct faculty teaching on either the main campus or the Fort Campbell location will have a mailbox
assigned to them. The mailboxes are located in ACA107 on main campus. Adjunct faculty at Fort Campbell
should check with Lynn Hancock for the mailbox location. Adjunct teaching at one of the extended campus
locations will have mail sent to them via the post office.
Each full-time faculty member is provided a mailbox in the building in which their office is located. To locate
your mailbox, contact the division office assistant.
Baskets for outgoing mail are located adjacent to mailboxes in the Auditorium, Tech Center and Academic
Buildings. Outgoing mail bins for the Administration Building are located at the Switchboard. There is a bin
per building and one for postal or express mail. Outgoing mail bins for Fort Campbell are located at the first
window.
The college has a meter and postage will be applied by the switchboard operator. Express mail should be
prepared for pick-up by the sender and to assure timely pick-up, brought to the administration building mail
center (located at the desk of the switchboard operator). If you have questions regarding express mail
requirements (UPS, American Express, US post office overnight, bulk rate and others) contact the
switchboard operator.
Metered mail processed through mail center must relate to college business and not be of a personal nature.
The senders name or department must be above the college return address.
Cost for metered mail is included in the budget for postage.
Cost for Express mail is charged to the appropriate division or area budget.
Mail for KCTCS Offices: All outgoing mail to the KCTCS office to be included in the daily UPS package
must be at the Switchboard area by 11:00 am.
MAIL DISTRIBUTION
Morning mail: Maintenance will pick up at Post Office, sort mail by building, and deliver the mail to personnel
responsible for mail distribution in each building.
Midday mail: Maintenance will pick up and distribute mail at switchboard and other buildings between 12 - 1
pm.
Afternoon mail: At 3 pm, maintenance will pick up all in-house and out-going mail from Library, Auditorium,
Academic, and Tech Center buildings and bring to switchboard. Switchboard personnel will process and
distribute. Maintenance will pick up processed mail at 4 pm to deliver to Post Office. Overnight mail must be
at post Office before 4 pm.
PARKING
The designated parking areas are for the convenience of physically impaired persons and state vehicles.
All other areas are open for faculty, staff and students.
Fort Campbell: Vehicle passes are provided by the military education division for each term. Vehicle
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registration, driver’s license and proof of insurance are required for this purpose.
PHONE
Students can call 24/7/ 365 to the GO KCTCS Student Service Center (855) 224-6422 and speak with a
specialist to have questions answered about password resets, charges and payments, financial aid,
BlackBoard, Learn on Demand, etc.
Emergency calls:
Fort Campbell: The office is open 8:00 a.m. to 5:00 p.m. Monday thru Friday. Phone numbers to reach the
Fort Campbell campus are listed below.
Lee, Allisha
270-707-3958
Director
Brown, Leigh Ann
270-707-3974
Admissions Advisor
Stern, April
270-707-3976
Admissions Advisor
Fort Campbell Campus
270-707-3950
Fort Campbell Counseling Cntr
270-707-3962
Fort Campbell Financial Aid
270-707-3961
Fort Campbell Book Store
270-431-7199
Additional numbers to have handy are:
IMPORTANT NUMBERS
LOCATION
ADMISSIONS
CALL CENTER
ADVISING CENTER
ADM
BOOKSTORE
ACA163B/FTC
IT HELP DESK
ADM
FINANCIAL AIDE
CALL CENTER
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NUMBER
73810
73820
HOP-73922/FTC 1-931-431-7199
73770
73830
BLACKBOARD HELP AND SUPPORT
KYVU TECH HELP DESK: 1-866-590-9238
1-877-740-4357
KYVU CALL CENTER/HELP DESK
1-859-256-3303 OR INTERNAL 63100
KCTCS/SYSTEMS OFFICE
LIBRARY
LRC
MAIL DESK
ACA
MAINTENANCE
ACA
73764
73792
73798
73798
SAFETY OFFICER
STUDENT SUPPORT SERVICES
LRC106
73913
HOP-73826/FTC-73970
TESTING CENTERS
TUTORING/WRITING CENTER
TC
73765
1-800-433-3243
UNITED STATES DEPARTMENT OF EDUCATION
73701
WEATHER LINE
WEBSITE: WWW.HOPKINSVILLE.KCTCS.EDU
FAX NUMBERS
FAX-ACADEMIC BUILDING
ACA
FAX-ADMINISTRATION BLDG
ADM
FAX-AUDITORIUM
AUD
FAX-BUSINESS OFFICE
ADM
FAX-COUNSELING CENTER
TC205
FAX-FTC CAMPUS
FTC
270-886-0237
270-886-2088
270-886-5757
270-886-2808
270-707-3973
1-859-256-3126
FAX-KCTCS/SYSTEMS OFFICE
FAX-PRESIDENTS OFFICE
270-885-1068
ADM
270-885-5755
DIVISIONS
ALLIED HEALTH
TC
LIBERAL ARTS AND SOCIAL SCIENCE DIVISION
AUD
MATH AND SCIENCE
ACA
PROFESSIONAL AND TECHNICAL STUDIES
TC
73840
73715
73716
73748
800 NUMBERS
1-866-534-2224
MAIN CAMPUS
1-866-317-3950
FORT CAMPBELL
1-866-414-6722
CE/CS-B&O
CRISIS HOTLINES
CENTERSTONE AT GATEWAY CRISIS WALK-IN CENTER
CLARKSVILLE,OAKGROVE,OR FT. CAMPBELL AREA
PENNYROYAL CENTER/WITHIN CHRISTIAN COUNTY
PENNYROYAL CENTER/OUTISDE OF CHRISTIAN COUNTY
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1-931-920-7200
1-800-681-7444 OR 1-931-648-1000
1-270-881-9551
1-877-473-7766
STUDENT SUPPORT
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Disability Services (ADA)
The mission of the Disability Services Office at Hopkinsville Community College is to ensure individuals
with documented disabilities equal access to all educational opportunities under the guidelines of
Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990.
The office provides a variety of assistive services, which are tailored to individual student needs.
The Disability Services Coordinator serves as a liaison between you and your instructor. You may
request accommodations through the Disability Services Office, located on the Hopkinsville Campus in
the Administration Building, Room 115. If you attend classes at the Fort Campbell Campus, the
Disability Services Coordinator and the Fort Campbell Campus Director will coordinate a meeting at
your convenience.
The process of receiving accommodations through Disability Services involves a few simple steps:
o
o
o
o
o
Complete admission to Hopkinsville Community College.
Register for classes.
Submit a request for accommodation and provide documentation of your physical, mental health,
and/or learning disability.
Meet with the Disability Services Coordinator to discuss individual needs and concerns to best
develop a plan of accommodations.
Work with the Disability Services Coordinator to establish how much information you wish to
disclose and to whom you wish to disclose it to best facilitate your accommodations.
Documentation of the disability and the need for accommodations must be provided before services can
be evaluated. You are encouraged to make contact with the Disability Services Office at least two
weeks prior to the first day of class. Four week notification is encouraged for hearing impairment or
vision issues. Advance notification allows the Disability Services Coordinator time to arrange
appropriate accommodations early enough to be most effective and helpful to you.
Written verification of a disability can be accepted from:
o
o
o
Medical personnel (physician, psychologist, psychiatrist)
Vocational rehabilitation counselor
Therapist (occupational, physical, speech)
Documentation of a disability must:
o
o
o
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Utilize the official letterhead of the diagnosing practitioner
Show the license and/or certification of the practitioner
Contain evidence of a recent evaluation
o
o
o
o
o
o
Describe the nature of the disability (a recognizable diagnosis)
List the date of the first diagnoses
List names of relevant tests and results
Describe the severity of the disability
Describe the current method of treatment
Include any recommendations that my help you succeed in the classroom
Once the disability has been verified, a confidential ADA Request for Accommodation notification will be
forwarded to your instructors within one week of receipt by the Disability Services Office. Once
documentation is complete, you must initiate contact with your instructors to review and discuss the
agreed-upon accommodations for the class. HCC encourages early student-instructor communication
for all students to support success. While documentation does not have to be provided each semester,
you must register with Disability Services each semester. If you require assistance during an
emergency evacuation, you must register with Disability Services at the beginning of each semester.
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Disability Support Services -Request for Accommodation
NOTE: A request form MUST be completed each semester or term in order to receive accommodations. If you
change your schedule please let this office know immediately so the correct instructor will be notified.
Date ____________
Semester/Term _______________ Student ______________________ Age ____
SSN (last 4#) ______________ HCC ID _______________ Address ______________________________ City
___________________ State ____ Zip ____________ Home Phone ______________________
Cell Phone
______________________ Are you receiving assistance from any of the following? Voc Rehab _______
Office of the Blind ________ Other (please list) __________________________________
Counselor or caseworker’s name and phone number______________________________________________
Did you attend HCC the previous semester? No _____ Yes ____ Fall Spring
Summer (If yes, please
circle) What is your academic ranking? Freshman Sophomore (Please circle) Campus Attending:
Main_____ FTC_____ Princeton_____ Cadiz_____ Elkton_____ On-Line_____ What is your major?
____________________________ When do you plan to graduate? ______________ Are you taking courses
for: Credit Non-Credit Certificate Non-Degree (Please circle) Type of disability and reason for
accommodation
NOTE: Documented proof of disability supporting the accommodation request is required.
What accommodation(s) are you requesting that will help you be successful at HCC? NOTE: A confidential
memo will be sent to your instructor with a list of agreed upon accommodations.
I am registering with Disability Support Services as a student with a disability as defined by the Americans
with Disabilities Act and Section 504. Despite my disability, I know I am responsible for following school
rules and the KCTCS Code of Student Conduct. I am also aware that I need to meet with my instructor(s) to
discuss my accommodation(s).
Please initial if you wish to have your medical information shared with HCC’s Safety Officer if a medical
emergency should arise. ________________ I give permission for the following person to discuss my
disability services accommodation with HCC’s Disability Services staff. (Optional)
Name _________________________________________ Relationship_______________________________
Phone__________________________ Student Signature
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Date
Revised 9/2009
Date
Disability Coordinator Signature
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Challenge A Credit Course By Special Examination
Special Examination - Any student, whether full-time or part-time either currently enrolled in or accepted
for admission to the Community College System, shall be given a special examination for credit, provided
the request for the examination is approved by the division chair and the instructor requested to give the
examination. Approval of the request shall be subject to the criteria listed below. Application by the student
must be made in writing to the division chair. It is the responsibility of the examiner to report the credit
obtained to the office of the president. A student may use the special examination grade as one of his
authorized repeat options.
Credit by Special Exam Guidelines
NOTE: Only admitted or currently enrolled students may attempt to earn credit by special exam.
 Students will complete the Student Section of the registration form and submit to the appropriate
person (Instructor/Advisor/Division Chair/Academic Dean). If you are not sure, contact your
instructor first.

A test date and location will be determined by the Instructor/Advisor/Division Chair and the student
will be notified of the date and location.

The fee will be assessed on the student account prior to the test date. The student will make
payment prior to the exam.

The exam will be forwarded to the Test Administrator prior to the scheduled test date. NOTE:
Requests for accommodations must be made prior to the testing date and approved by the
Disability Services Coordinator.

Approved requests should be forwarded to the Assessment Center Director.

The Test Administrator/Instructor will administer the requested exam (with the exception of
performance exams, which may be scheduled and administered by faculty).

The Test Administrator will return the completed exam and original registration form to the
Instructor for scoring, as appropriate.

The Instructor will score the exam and send original registration form with test results recorded to
the Registrar’s Office.

Registrar staff will enter grade and credits into PeopleSoft and notify the student regarding exam
results. The original registration form will be kept in the student’s official file.

This form is not necessary for the CIS 100 test (IC3). Students purchase a voucher from the
bookstore and make arrangements through Assessment Center to take the IC3 Exam.
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Class Breaks
Classes which meet two hours or more have break time scheduled into the class hours. The break
should be taken in the middle of the class or dispensed throughout. Break time must be held and not used
to allow the class to dismiss early or begin later. The minutes allotted are as follows:
Time Block
2
2.5
3
4
5
Allotment for Break
hour class session
hour class session
hour class session
hour class session
hour class session
10 minutes
15 minutes
20 minutes
30 minutes
45 minutes
Class Rosters
It is imperative that class rosters be checked against class attendance. Discrepancies in
attendance should be reported as soon as possible through the STARFISH early alert.
Class rosters will be available at any time by using your PeopleSoft Faculty Center.
Additional PeopleSoft training materials can be found at this site:
https://kctcs.sharepoint.com/sites/tlc/Pages/Home.aspx.
Rosters are to be checked regularly to ascertain that the students attending class are indeed
registered for your specific class. If a student is attending, but does not show on your roster it is imperative
that you, the instructor, check to make sure the student is actually registered for the class. (All
discrepancies e.g., students who attend class regularly and are not on the roster, students who do not
attend class regularly and are on the roster, etc.) Failure to attend the correct class will result in the student
receiving a failing grade from the class in which they are registered but have not attended.
FINANCIAL AID:
No-Show and attendance are important to students receiving Financial Aid. If a
student is reported as not attending a class they can be held responsible for
reimbursing financial aid. They can also lose their financial aid due to nonattendance.
NOTE:
Official rosters must be correct, student records depend on this. Faculty members should
report discrepancies immediately to the Registrar’s Office.
NOTE:
Consult with your division chair, or the registrar’s office for questions about rosters for classes
scheduled at non-traditional semester dates.
Class Schedule
All classes have been scheduled according to the required minutes per lecture or lab hours as
approved for the course. ALL CLASSES MUST meet at the scheduled times and for the hours allocated.
Any deviation from this must be approved by the division chair or the Chief Academic Officer. (i.e. a course
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scheduled to meet from 6:15-9 pm MUST meet from 6:15-9 pm with a fifteen minute break.)
Course Syllabus
A course syllabus must be completed for each course and in accordance to the 'Course Syllabus
Development Guide'.
A course syllabus checklist (attached) must be attached to each course syllabus that is submitted for
filing. The checklist will be available electronically.
Syllabi for each class must be sent electronically to the appropriate Division Chair for review. Once
reviewed the chair will forward the syllabi to Virginia Goff ([email protected]).
The division chair should review the course syllabus in accordance with requirements as stated in the
Course Syllabus Development Guide. Particular attention should be given to the syllabi of new adjunct
faculty. Problems with the course syllabus are the responsibility of the division chair.
Review should include general education across the curriculum competencies statements. All courses
listed as a general education course (this is not exclusively transfer, some technical courses are listed as
general education) must include statements in the syllabus that address the general education across the
curriculum competencies.
The office assistant will notify the division chair of any courses for which a syllabus has not been received.
It is the chair’s responsibility to work with that faculty member to insure that the syllabus is submitted.
ADA Requirements must be clearly stated on the syllabi for each class.
Required disability services statement for printed course syllabi (20 point font):
Americans with Disabilities Act (ADA): Every effort will be made to ensure classroom and laboratory
accessibility and support services for all students. For maximum assistance, all students requiring classroom
accommodations due to a documented disability should contact Jason Warren, Dean of Student Affairs and
Disability Services Coordinator at (270) 707-3801, visit the Disability Services Office located in the
Administration Building, Room 115, or email Mr. Warren at [email protected]. Students requesting
classroom accommodations and/or requiring assistance during an emergency evacuation must register with
Disability Services at the beginning of each semester.
Required disability services statement for online course syllabi (Font size does not matter as students with
visual impairments will be using a screen reader with their computer):
HOPKINSVILLE COMMUNITY COLLEGE
Americans With Disabilities Act (ADA): Every effort will be made to ensure classroom and laboratory
accessibility and support services for all students.
Students
requiring accommodations
because of a
Course
Syllabus
Checklist
documented disability are required to register with Disability Services each semester. Contact the Disability
Semester:
Services Coordinator at your home college listed at www.kctcs.edu/distancelearning/disabilities.
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Course Syllabus Checklist
HOPKINSVILLE COMMUNITY COLLEGE
Course Syllabus Checklist
Semester:
Instructor’s Name:
Class #:
Catalog #:
Course Title:
Please attach a copy of your syllabus and check all items that are contained within that
syllabus.
REQUIRED SYLLABUS CONTENT: The following items must be in your syllabus.
Class #
Catalog #
Course Description as Stated in the College Catalog
Instructor’s Name
Textbook
Course Competencies
Student Learning Outcomes
Knowledge of Human Cultures and the Natural and Physical World*
Intellectual and Practical Skills*
Personal and Social Responsibility*
Integrative and Applied Learning*
*Only outcomes met in the course should be included – contact your Division
Chair for approved outcomes for your course.
Office Location
Office Hours/Accessibility to Students
Course Requirements
Grading Policy
Classroom Management/Policies
ADA/Academic Rights/Student Code of Conduct Reference
QEP statement: Quality Enhancement Plan – Reading Comprehension
Hopkinsville Community College is committed to enhancing student learning through
improved reading comprehension; therefore, the emphasis of HCC’s Quality
Enhancement Plan is reading comprehension. The college believes and research
supports that reading is the foundation of all learning and leads to academic,
professional and personal success.
OPTIONAL CONTENT: Included at the option of the instructor.
Method of Instruction
Course Outline
Classroom Policies
Attach a copy of this checklist to the syllabus and submit electronically to their appropriate
division chair
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Ada Policies And Procedures:
1. The college will publish its intention to meet ADA guidelines and the procedures a student should
follow to avail himself or herself of special accommodations. The ADA liaison, with advice from the
ADA Advisory Committee, will decide the appropriate manner to distribute information to students and
the public concerning ADA policies.
2. Any student who believes he or she is eligible for special accommodations under the ADA legislation
must present himself or herself to a member of the Hopkinsville Community College faculty or staff. If
the faculty or staff member is not the ADA liaison, then an ADA Referral Form should be filled out and
the student directed to the ADA liaison for services.
3. The ADA liaison will conduct a ADA initial interview.
4. If documentation is required for ADA eligibility, the student must provide such documentation prior to
requesting specific services.
5. Once ADA eligibility has been established, the student and the ADA liaison will complete the ADA
Request for Accommodations Form. The ADA liaison will forward copies of the request to the
appropriate office (For example, requests for special accommodation within a classroom setting will be
forwarded to the faculty member; requests for special accommodation within a program curriculum will
be forwarded to the appropriate program coordinator; requests for special equipment will be forwarded
to student affairs; etc.). If services can be provided by the ADA liaison, such services will be
documented and provided.
6. If the faculty/staff member agrees to provide the accommodations being requested, he or she will
complete the lower section of the ADA Request for Accommodations Form within three working days
and return two copies to the ADA liaison who will return one copy to the student. If the request is
denied the faculty/staff member may propose an alternative accommodation on the form and return all
three copies to the ADA liaison with in three working days for presentation to the student. If the student
agrees, the student will sign the form, retain one copy of the form, and the ADA liaison will forward one
copy to the faculty/staff member.
7. If the ADA eligible student requests services which are denied and the alternative solutions offered
cannot be agreed upon, then the student shall have the right to request a meeting with the ADA
Advisory Committee to request accommodation be provided. The faculty/staff member will also be
invited to present his or her perspective. The ADA Advisory Committee will meet within one week to
hear the case and will make recommendations regarding reasonable accommodation for the case
presented. This recommendation will be forwarded in writing to the student, the ADA liaison, the
appropriate dean, and the president of the college. Final action will be taken by the appropriate
administrative office.
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Disability Services (ADA)
SAMPLE DISABILITY SERVICES STATEMENT FOR COURSE SYLLABI
Excerpts from the KCTCS Disability Services Handbook (6/7/2007):
The faculty member will make available the name and contact information of the Disability
Services Director on each course syllabus. The following statement (or some versions of)
will be included at the bottom of each syllabus each semester. It should be printed in 20
point font as recommended by the Americans with Disabilities Act.
____________ Community College would like to
help students with disabilities achieve their
highest potential in college. In order to receive
accommodations on assignments or
examinations, proper documentation must first be
provided to the Office of Disability Services
located _____________, telephone __________.
You must then self-identify and conference with
the Director of Disability Support Services or
Manager of Disability Services to begin receiving
accommodations in the class/course.
HCC Disability Services Syllabi Statement Content
Hopkinsville Community College would like to help students with disabilities achieve their
highest potential in college. These services are available at all campus locations. In order
to receive accommodations on assignments or examinations, students must self-identify,
submit proper documentation, and schedule an appointment with the Office of Disability
Services. The Director of Disability Services, Dr. Jason Warren, is located on the
Hopkinsville campus on the second floor of the Administration Building, Room 211. Dr.
Warren may be reached at (270) 707-3801 and via email at [email protected].
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Drop/Add Policy
In order to drop/add or to withdraw from a course, the student must complete a "Drop/Add Form" or utilize
Student Self Service. Consult web page for specific dates (see below). Unless otherwise stated in the
syllabus an instructor’s permission is required to withdraw and receive a grade of W. It is the student's
responsibility to complete the drop/add process. Drop/Add does not take effect until this process is
completed and processed by the Admissions or Record's Office. (Rules of the Senate V.1.2)
Final Examination
Rules of the senate V.2.0.3.4
Final Examinations
Each instructor shall determine if a final examination is appropriate to the course. If
a final examination is to be given, it will be administered during the examination
period as scheduled in the official college calendar for the academic term, i.e. the
16th week of a semester. Except for courses offered on Saturday/Sunday, the first
day for final examinations will be preceded by one calendar day during which no
classes or examinations will be scheduled.
With prior approval from the Dean of Academic Affairs, faculty may use the final
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examination period for regular classroom instruction. If the 16th week of the
semester is to be used for instruction, the instructor shall indicate this in the course
syllabus.
Rules of the senate V.0.3.4.1
Conflict with Three or More Exams
Any student with more than two examinations scheduled on one day shall be
entitled to have an examination rescheduled. All petitions for rescheduling must be
made in writing to the instructor no later than one week prior to the last class
meeting.
Final examinations may be administered other than the regularly scheduled times
only with the recommendation of the division chairperson and the approval of the
college president (or designee).
If rescheduling of an examination presents a conflict, the student shall be entitled to
take the examination at the originally scheduled period or at another time during
the examination week by mutual agreement with the instructor. If the conflict
cannot be resolved among the instructors, the academic dean will resolve the
issue.
Rules of the senate V2.0.3.4.2
Conflict with Regular Instruction
Scheduled final examinations take precedence over regular classroom work during
the final examination period.
Rules of the senate V2.0.3.5
Participation in College Orientation
Conditions and criteria for an orientation program for first-time freshmen shall be
determined by the faculty of the college.
A copy of the final exam for the semester can be found on the Hopkinsville web page, Academics,
Academic Calendar.
Grade Point Average
Grade-Point Average (GPA) The GPA on the KCTCS transcript is a derived from all courses taken at
KCTCS institutions. The grade-point average is the ratio of the total grade points earned to the total credit
hours attempted excluding courses taken on a pass/fail basis and courses with grades of W or I. Total
grade points are derived by multiplying the number of credit hours for the course by the number of grade
points assigned to the grade earned: A = 4, B = 3, C = 2, D =1, E = 0. (Rules of the Senate V.3.0)
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Grades
Reporting Final Grades The final grades for a course shall be posted in PeopleSoft within forty-eight
hours after the scheduled time of the final examination for that course. Grades for all candidates for
degrees must be filed in the Registrar’s office by such dates as may be determined.
Semester/term dates in PS are list according to a common calendar as set by KCTCS. These calendars all
have an ending date of Sunday. This does not mean that the classes should be given until midnight
Sunday to complete assignments. System has set dates that END OF TERM classes will be processed.
This date is listed on the academic calendar found on the Hopkinsville web page:
http://edit.hopkinsville.kctcs.edu/Academics/Academic_Calendar.aspx
Changing Grades A grade once reported shall not be changed except when the instructor states in
writing that an error has been made. The grade change must be submitted by the end of the following
semester or session or, in exceptional cases, at the discretion of the president (or designee). However,
each respective Community College Appeals Board may change a grade to P or W in the case of a violation
of student academic rights or to a W in the case of an academic offense.
Grades for Students who Withdraw or are Dropped From the end of the drop/add period through
midterm of the session, a student may withdraw from a course and receive a “W”. From the first day after
midterm until the last day of course work of the session, a student may, at the instructor’s discretion,
withdraw from a course and the instructor will assign a grade of “W”, “WP”, or “WF” at withdrawal. The
student must initiate the official withdrawal. No grade will be reported for a student who fails to pay
registration fees in accordance with established policy or who withdraws by the last day to drop without a
grade. (Rules of the Senate V.1.0.3)
Incomplete
Incomplete - Means that part of the coursework remains unfinished. It shall be given only when
there is a reasonable possibility that a passing grade will result from completion of the
work. The instructor shall not give an "I" grade when the reason for incompleteness is
unsatisfactory.
The instructor and student will contract requirements for completion of course with the time
limit for completion not to exceed a maximum of one year; failure to do so will result in a
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change of grade from "I" to an "E".
Each college shall maintain a record of incomplete grades recorded in courses of that
college. This record, completed by the instructor at the time the grade I is reported, shall
include: (1) the name and number of the student; (2) the course number and hours of
credit; (3) semester or session and year of enrollment; (4) signature of the instructor; (5) a
brief statement of the reason(s) for recording the incomplete grade; and (6) an adequate
guide for removal of the incomplete grade. In the instructor’s absence, the division
chairperson or the designee shall forward to the president or designee the appropriate
letter grade to replace the incomplete grade.
Completion of the REPORT FOR ASSIGNMENT OF INCOMPLETE GRADES allows, in
the instructor’s absence, the division chairperson of the designee to report the appropriate
letter grade to replace the incomplete grade.
The Report for Assignment of Incomplete Grade follows:
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REPORT FOR ASSIGNMENT OF INCOMPLETE GRADES
An instructor who assigns the grade of incomplete is thus stating that they accept the responsibility and
commitment to the student for completion of said incomplete as described below.
Semester/Term:
Year:
Name of Student:
Name of Instructor:
Class Number:
Course:
Credit Hours:
Class Meeting hours:
Teaching Location:
Requirements for Course Completion. [Attach a copy of your course syllabus.]
1. Describe in detail the work to be completed (exam, term paper, etc.). If an exam, attach a copy.
2.
Describe how to grade the materials required for completion. If an exam, attach a key.
3.
Provide a detail listing of the student's grades, your grading policy, and how the incomplete work should
be averaged to ascertain the final grade.
4.
What arrangements have been made with the student for course completion (BE SPECIFIC, include dates
for completion, meeting times and places, etc.).
5.
Other information.
The above is required by the student for course completion. I have reviewed this in depth with the student and
the student and I have made the above agreements for completion. (yes no)
The requirements must be completed by
month
If it is not completed by said date (student’s name)
part of his/her record.
day
year
opts to have the grade of "I" as a permanent
Instructor Signature:
Student Signature:
Date Grade Completed:
Date grade forwarded to admissions:
Initials of academic official who processed:
Return to Academic Dean's Office
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2013-2014 Rules of the Senate
Section V
SECTION V – RULES RELATING TO ATTENDING A KCTCS COLLEGE
1.0
Requirements and Regulations
The college president (or designee) is responsible for administering the requirements and regulations
concerning the admission, probation, and dismissal of students.
1.0.1
Registration
Students shall use their full and proper names and Social Security or college assigned numbers for
registration and all other official purposes.
1.0.1.1 Late Registration
No student may register for an organized class after a specific number of calendar days
(which includes Saturday and Sunday) as determined by the following table. Days are
counted from and include the first day of a session.
Session Length
4-weeks
5-weeks
6-weeks
8-weeks
12-weeks
16-weeks
Calendar Days to Enter
an Organized Class
One (1)
Three (3)
Three (3)
Four (4)
Five (5)
Seven (7)
Instructor’s Approval Required
Late registration requires instructor’s approval
On or after the second calendar day
On or after the third calendar day
On or after the fourth calendar day
The college president (or designee) may set a later date for final registration for classes that
do not start during the designated calendar days, or for the registration of groups of students
who are not present at the regular registration time.
1.0.1.2 Repeated Registration in a Course
A student may repeat a course for the purpose of improving a grade. The course must be
repeated with the same grade option as the original enrollment in the course. The highest
grade earned in a completed course shall constitute the official grade for the course and will
be the only grade included within the cumulative GPA. Credit shall count only once for a
KCTCS credential. If a student has been dropped from a technical program, course
enrollment is dependent upon readmission to the program.
After a student has completed the same course twice, a division chair (or designee) in
consultation with the instructor may refuse to approve a third registration in the same course,
including those offered by correspondence, extension, and distance learning technology.
Subject to the approval of the division chair or designee, a student may receive approval for
a substitution of comparable courses.
1.0.1.3 Repeated Registrations in a Modular Course
A student may repeat a course module for the purpose of improving a grade in the course
module. The course module must be repeated with the same grade option as the original
enrollment in the course module. The highest grade earned in a completed course module
shall constitute the official grade for the course module and will be the only grade included
within the cumulative GPA. Credit shall count only once for a KCTCS credential.
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A parent course cannot be repeated using modules. Students who have received passing
grade in a parent course are not eligible to enroll in any module of that parent course.
A student may take a parent course as a repeat for any portion of a series of modules in the
parent course for the purpose of improving the grade in the course module(s). The parent
course must be taken with a graded option regardless of the grade option of any of the
modules. If the student chooses to have the parent course counted as a repeat for any
portion of the course modules, only the parent course grade will be included in the
cumulative GPA and only the parent course credit shall count for a KCTCS credential. A
student cannot receive credit for both the parent course and any of the modules in the
parent course.
1.0.1.4 Concurrent Registration in Courses Bearing the Same Number
A student may not register in a given session for more than one course bearing the same
number, except where such courses have different identifying titles.
1.0.2
Assignment to and Removal from Classes
The instructor will be provided an official class roll as of the last day to drop a course without a grade
for the academic session. It shall be the responsibility of the instructor to promptly report to the
college president (or designee) the names of those students on the official class roll who have not
attended any meeting of the class through the last day to drop a course without a grade. The
president (or designee) shall have the authority to remove the student’s name from the class roll.
1.0.3
Withdraw Without a Grade
A student may withdraw from a class without a grade according to the last day to enter a class for that
session (see Section V, 1.0.1.1).
1.0.4
Foreign Language Transfer Credit
A 3 credit hour foreign language course transferred to KCTCS as a general education course, and
otherwise considered to be a course equivalent, will be treated as an equivalent to the corresponding
4 credit hour KCTCS foreign language course for the purpose of meeting credential and/or
prerequisite requirements. The credit hours awarded as transfer credit will match those earned at the
sending institution.
2.0
Credit, Loads, and Academic Standards
SACS Credit Hours Policy, July 2011:
Federal Definition of the Credit Hour. For purposes of the application of the SACS Credit Hours Policy and in
accord with federal regulations, a credit hour is an amount of work represented in intended learning outcomes
and verified by evidence of student achievement that is an institutionally established equivalency that
reasonably approximates
1. Not less than one hour of classroom or direct faculty instruction and a minimum of two hours out of class
student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to
twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time,
or
2. At least an equivalent amount of work as required outlined in item 1 above for other academic activities as
established by the institution including laboratory work, internships, practice, studio work, and other academic
work leading to the award of credit hours.
http://www.sacscoc.org/pdf/081705/Credit%20Hours.pdf
2.0.1
Credit/Contact Hours (Course, Course Components)
2.0.1.1 Instructional Components Definitions
In general, undergraduate courses are developed on the principle that one credit hour of
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lecture equates to fifteen (15) class hours per session. Laboratory, Clinical Practice,
Cooperative Work Experience, and Practicum credit is determined by curriculum-specific
needs and program accrediting agencies. The descriptions include:
2.0.1.1.1 Lecture
The lecture class hour is a nominal hour of classroom activity (a minimum of 50
minutes) devoted to formal instruction. This definition is applicable only when the
course format requires that the teacher is actively involved in instructional activities.
Students will be expected to work at out-of-class assignments pertaining to the
course on a regular basis, generally averaging two hours of out-of-class study for
each hour of formal class activity. Lecture type courses require preparation for
class by both faculty members and students.
2.0.1.1.2 Laboratory
A laboratory class hour shall consist of a minimum of 50 minutes of educational
activity in which students will be carrying out experiments, perfecting skills, or
practicing activities under the direction of a faculty member. Laboratory instruction
is normally combined with another mode such as lecture for a cohort of students in
the same class and is used to reinforce concepts or skills learned as a result of
another teaching method. Laboratory type courses require preparation for lab by
both faculty members and students.
2.0.1.1.3 Clinical Practice
A clinical practice class hour, a component of many health and human services
programs, is a form of laboratory instructional delivery strategy, which is applicable
only to these programs, for practical purposes. A clinical practice class hour is a
minimum of 60 minutes and is similar to regular laboratory hours except that it may
occur in a facility that provides professional clinical services to the public. The
instructor will always be a faculty member of the college and responsible for the
design of the learning experience, its implementation, and the evaluation of student
progress toward achieving predetermined course objectives.
2.0.1.1.4 Cooperative Work Experience
Cooperative work experience is paid employment experience related to a student’s
occupational objectives coordinated by a member of the professional staff and/or
instructor of the college who assists the student and his/her supervisor in planning
the experience and visits the site of the experience for a student/supervisor
conference at least once during the semester. The instructor assigns the course
grade after appropriate consultation with the supervisor and/or professional staff.
2.0.1.1.5 Practicum
Practicum is an unpaid learning activity related to a student’s occupational
objectives in which a work experience is integrated with academic instruction. It
includes such concepts as internships, externships, field experiences, etc. in which
the student applies previously or concurrently learned concepts to practical work
situations within an occupation field.
2.0.1.1.6 Private Instruction
Private instruction, also referred to as applied instruction, is music instruction in
voice or an instrument, in a weekly private session with a focus on musical
technique, interpretation, and performance practice. 1 hour credit is equivalent to
15 thirty minute lessons per semester.
2.0.1.2 Contact/Credit Ratios
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Suggested ratios include, but are not limited to, the following individual or integrated
combination of components. Ratios may be adjusted to meet the specified requirements of
individual programs or accrediting organizations. Generally, where contact hours are
appropriate, contact hours for one (1) credit hour are as follows:
Course Component
Lecture
Laboratory
Clinical Practice
Cooperative Work Experience
Practicum
Private Instruction
2.0.2
One (1) Credit Hour Equates To:
Fifteen (15) class hours
Thirty (30) to forty-five (45) class hours
Forty-five (45) to sixty (60) class hours
Sixty (60) to ninety (90) class hours
Sixty (60) to ninety (90) class hours
Seven and one half (7.5) to fifteen (15) class hours
Contact/Credit Ratio
Ratio: 15:1 (1 credit hour)
Ratios: 30:1 to 45:1
Ratios: 7.5:1 to 15:1
Student Load
With the exceptions noted below, the maximum course load to be carried during any semester by any
student in a college (including residence, correspondence, distance learning, and extension courses)
shall be nineteen (19) credit hours or the amount specified in the curriculum for the particular
semester, whichever is larger.
A student may be registered simultaneously at a KCTCS college and at another institution only with
the approval of the president of the KCTCS College (or designee). The credit hours obtained at the
other institution will be considered a part of the student's maximum load. If the simultaneous
registration has not been authorized, the transfer of credit from the other institution may be denied.
A student who has attained a grade point average of 3.0 on a load of at least fifteen credit hours for
the preceding semester may be permitted by the college president (or designee) to carry a maximum
of three (3) extra credit hours, provided the total is not in excess of twenty-two (22) for the term.
2.0.2.1 Session Load
The maximum course load to be carried without special permission during any session by
any student in a college (including residence, correspondence, distance learning, and
extension courses) shall not exceed the amount specified in the table below or the amount
specified in the curriculum for that particular session, whichever is larger.
Session Length
4-weeks
5-weeks
6-weeks
8-weeks
12-weeks
16-weeks
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Credit Load
Five (5)
Six (6)
Seven (7)
Ten (10)
Fifteen (15)
Nineteen (19)
2.0.2.2 Students on Probation
A student on academic probation shall not exceed 15 credit hours in a semester and shall
not exceed the amount specified in the table below for any session:
Session Length
4-weeks
5-weeks
6-weeks
8-weeks
12-weeks
16-weeks
2.0.3
Credit Load
Three (3)
Four (4)
Six (6)
Seven (7)
Nine (9)
Fifteen (15)
Academic Standards
2.0.3.1 Attendance
A written statement of the attendance policy will be included within each course syllabus.
Attendance may or may not be required. If attendance is required or serves as a criterion for
a grade in a course, the policy shall be clearly defined in the syllabus.
Absences from regularly scheduled classes resulting from the activities of a collegesponsored organization or event must be authorized by the president (or designee). The
faculty member(s) supervising the activity or event shall notify instructors of the authorized
absence. The student shall be responsible for the course work missed as a result of the
authorized absence and must make arrangements to complete that work in accordance with
the course syllabus. The instructor shall, if feasible, give the student an opportunity to make
up the work missed and shall not in any case arbitrarily penalize the student for the absence.
2.0.3.2 Unsatisfactory Scholarship and Excessive Absences
A student who is performing unsatisfactorily or who, in the opinion of the instructor, has
excessive absences in any course may be reported to the college president or designee.
This student shall be under the special supervision of the college president or designee. If,
after a predetermined length of time, it becomes apparent that no improvement in
scholarship is being made, the college president or designee may, if the student concurs,
withdraw the student from the course under the provisions of Section V, 1.0.2. If the student
is to be officially withdrawn, the college president or designee shall notify the instructor and
the Student Records Office.
Any student reported to the president or designee because of unsatisfactory scholarship or
excessive absences shall be considered for academic suspension under the provisions of
Section V, 4.0.3 at the end of the term during which the reporting occurred.
2.0.3.3 Acceptable Standards in English
Instructors in all courses are expected to call attention to proper English usage and may
penalize for errors and/or require the rewriting of papers which do not meet acceptable
standards in English.
Any instructor who finds the written work of any student seriously defective in English may
recommend remedial work or refer the student for additional assistance from local
resources.
2.0.3.4 Final Examinations
Each instructor shall determine if a final examination is appropriate to the course. If a final
examination is to be given, it will be administered during the examination period as
scheduled in the official college calendar for the academic term, i.e. the 16th week of a
semester. Except for courses offered on Saturday/Sunday, the first day for final
examinations will be preceded by one calendar day during which no classes or examinations
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will be scheduled.
With prior approval from the Dean of Academic Affairs, faculty may use the final examination
period for regular classroom instruction. If the 16th week of the semester is to be used for
instruction, the instructor shall indicate this in the course syllabus.
2.0.3.4.1 Conflict with Three or More Exams
Any student with more than two examinations scheduled on one day shall be
entitled to have an examination rescheduled. All petitions for rescheduling must be
made in writing to the instructor no later than one week prior to the last class
meeting.
Final examinations may be administered other than the regularly scheduled times
only with the recommendation of the division chairperson and the approval of the
college president (or designee).
If rescheduling of an examination presents a conflict, the student shall be entitled to
take the examination at the originally scheduled period or at another time during the
examination week by mutual agreement with the instructor. If the conflict cannot be
resolved among the instructors, the academic dean will resolve the issue.
2.0.3.4.2 Conflict with Regular Instruction
Scheduled final examinations take precedence over regular classroom work during
the final examination period.
2.0.3.5 Participation in College Orientation
Conditions and criteria for an orientation program for first-time freshmen shall be determined
by the faculty of the college.
2.0.3.6 Participation in Intercollegiate Athletics
Academic conditions and criteria for a college's participation in intercollegiate athletics shall
be determined by the faculty of the college.
2.0.4
Associate in Applied Science General Education Requirements
KCTCS Board of Regents Policies for degree program requirements shall be the policy. (See KCTCS
Board of Regents Policies 4.11 and 4.12.) For the Associate in Applied Science and the Associate in
Applied Technology degrees, the total number of general education credits required shall range from
fifteen (15) to twenty-seven (27). Each Program Curriculum Committee shall make this
recommendation based on all competencies for the credential.
3.0
Grades and Marking System
3.0.1
The Marking System
Results of work will be recorded as follows:
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A
Represents exceptionally high achievement. It is valued at four grade points for each credit
hour in non-remedial and non-developmental courses.
AU
Audit. It has no value in computing the grade point average.
B
Represents high achievement. It is valued at three grade points for each credit hour in nonremedial and non-developmental courses.
C
Represents satisfactory achievement. It is valued at two grade points for each credit hour in
non-remedial and non-developmental courses.
D
Represents the minimum achievement for credit. It is valued at one grade point for each
credit hour in non-remedial and non-developmental courses.
E
Represents unsatisfactory achievement and indicates failure in the course. It is valued at
zero grade points for each credit hour in non-remedial and non-developmental courses.
Credit may only be obtained by repeating the entire course. (See V, 1.12)
F
Represents an unsatisfactory grade in a course taken on a Pass-Fail basis. The student
who receives a grade "F" in a course shall not be able to continue into the next sequential
course(s) unless the student meets the requirements for entry into the course by some other
means. It has no value in computing the grade point average. Credit may only be obtained
by repeating the entire course.
I
Incomplete - Means that part of the coursework remains unfinished. It shall be given only
when there is a reasonable possibility that a passing grade will result from completion of the
work. The instructor shall not give an "I" grade when the reason for incompleteness is
unsatisfactory.
The instructor and student will contract requirements for completion of course with the time
limit for completion not to exceed a maximum of one year; failure to do so will result in a
change of grade from "I" to an "E".
Each college shall maintain a record of incomplete grades recorded in courses of that
college. This record, completed by the instructor at the time the grade I is reported, shall
include: (1) the name and number of the student; (2) the course number and hours of credit;
(3) semester or session and year of enrollment; (4) signature of the instructor; (5) a brief
statement of the reason(s) for recording the incomplete grade; and (6) an adequate guide for
removal of the incomplete grade. In the instructor’s absence, the division chairperson or the
designee shall forward to the president or designee the appropriate letter grade to replace
the incomplete grade.
IP
In Progress - Represents enrollment in a course for which there is no expectation the work
will be completed during the assigned term. (i.e. a course whose end dates exceeds the
end date of the standard term). The notation will be assigned at the end of the enrollment
term to indicate the course work continues and will be completed in the next term. Students
will only be enrolled in one (1) term even if the course continues beyond that term. When
final grades are reported the IP notation will be replaced with the final grade.
MP
The grade of "MP" (Making Progress) may be assigned only for developmental courses and
means that the student has made significant progress but needs and deserves more time to
achieve a passing grade. The student should re-enroll in the course in order to continue
advancement to the level of competence set for the course. Grades may be earned
following re-enrollment for developmental courses. The grade "MP" has no value in
computing grade point average.
P
Represents a satisfactory grade in a course taken on a Pass-Fail basis. The student who
receives a grade of "P" in a course shall be eligible to continue into the next sequential
course(s). (See Section V, 3.21; Section V, 3.7). The grade of P may be assigned by the
Community College/Technical College Appeals Board in cases involving a violation of
student academic rights. It has no value in computing the grade point average (See Section
VII, 2.4).
W
Represents a withdrawal from a course without completing course requirements. A "W"
grade shall not be assigned unless the student has officially withdrawn in the manner
prescribed by the college.
A student may withdraw from a course up to and including the date of mid-term at his/her
discretion. The mid-term date for courses that meet for the entire semester is the official date
listed in the college calendar. The official mid-term date for courses that meet for less than
the full semester shall be noted in the course syllabus.
At the discretion of the instructor, a "W" grade may be assigned after the mid-term date, and
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through the last class day of the semester or session. The course syllabus will note the
conditions under which a faculty will assign a "W" grade during this faculty discretionary
period. (See Section VII, 2.2). An instructor shall not assign a "W" grade unless the student
has officially withdrawn in the manner prescribed by the college.
The College Appeals Board may assign the grade of "W" in cases involving a violation of
student academic rights (See Section VII, 7.0). In cases involving a violation of student
Academic Offenses, the Board may assign a grade of "W" if the instructor refuses to accept
a recommendation of the Appeals Board with respect to an appropriate sanction (See
Section VII, 6.2).
The following table summarizes the quantitative information for a three (3) credit course and the
qualitative description for selected KCTCS grades.
Credits
Grade
3
3
3
3
3
3
3
3
A
B
C
D
E
F
P
W
Grade
Points
Earned
4
3
2
1
0
-
I
Audit
-
3.0.2
Quality Points
Toward GPA
Qualitative Description for
KCTCS Grades
12 (3x4)
9 (3x3)
6 (3x2)
3 (3x1)
0 (3x0)
These grades
have no value in
computing the
GPA
Exceptionally high achievement
High achievement
Satisfactory achievement
Minimum achievement
Unsatisfactory achievement
Failure (P/F grading option only)
Satisfactory (P/F grading option only)
Formula to
Compute GPA
Total Quality Points
Total Credits Attempt
Courses Taken on a Pass-Fail Basis
3.0.2.1 Students with at least 30 credit hours and not on academic probation may select a maximum
of two elective courses, subject to certain restrictions, to be taken on a Pass-Fail basis.
Credit hours successfully completed under this option will count toward graduation but will
not be used in calculating grade point standing. Courses taken on a Pass-Fail basis shall be
limited to those considered as elective in the student's program and such other courses,
which have been specifically approved for offering only on a Pass-Fail basis.
Students who elect to enroll in these courses will be expected to participate fully in the
courses and take all examinations. With the instructor’s approval, students may enroll in
Pass-Fail courses without satisfying course prerequisites.
Students may not change from a Pass-Fail basis, nor from a regular basis to a Pass-Fail
basis, after the last date for entering an organized class.
Courses offered only on a Pass-Fail basis, remedial or developmental, or taken by special
examination shall not be included in the maximum number of elective courses, which a
student may take under these provisions.
3.0.2.2 Developmental college courses may be offered on a Pass-Fail basis and shall not be offered
for credit toward a credential.
3.0.3
Audit
A student who desires to audit the class must officially register for the course. Programs with
selective admissions require admission and prior enrollment as an auditor.
Any change from audit to credit by a student fully admitted to a college must be accomplished by the
last date to enter a class and any change from credit to audit must be made by mid-term of the
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semester or session in which the student is enrolled. An audited class may be taken for credit at a
later date.
In the case of courses for which concurrent enrollment is required, all courses must be taken in the
same manner. When a change in credit manner is made for one of the courses, the same change
must be made for the other course(s).
3.0.4
Mid-Term Grades
Students may request mid-term grades for courses in which they are enrolled. The grades shall be
provided by the official midterm date for that course.
3.0.5
Reporting Final Grades
The final grades for a course shall be filed with the office of the college president (or designee) by
such dates as determined by the academic calendar.
3.0.6
Changing Grades
A grade once reported shall not be changed except when the instructor states in writing that an error
has been made. The grade change must be submitted by the end of the following semester or
session or, in exceptional cases, at the discretion of the college president (or designee). However,
each College Appeals Board may change a grade to P or W in the case of a violation of student
academic rights or to a W in the case of an academic offense. (See Section V, 3.0.1; Section VII, 6.2
and Section VII, 7.0)
3.0.7
Grades for Students who Withdraw or are Dropped
From the end of the drop/add period through the official midterm date for that course, a student may
withdraw from the course and receive a “W.” From the first day after midterm until the last day of
course work of the session, a student may, at the instructor’s discretion, withdraw from a course, and
the instructor may assign a grade of “W.” The student must initiate the official withdrawal. No grade
will be reported for a student who withdraws by the last day to drop without a grade. (See Section V,
1.0.2; 3.0.1)
3.0.8
Grades for Non-Payment of Fees
No grade will be reported for a student who fails to pay registration fees in accordance with
established policies.
4.0
Academic Probation, Academic Suspension and Reinstatement (KCTCS)
4.0.1
General Regulations
The academic probation and academic suspension systems are based on grade point average
(GPA).
4.0.2
Academic Probation
A student earning a cumulative grade point average below 2.0 at the end of a term shall be placed on
academic probation.
A student shall be removed from academic probation by earning at least a 2.0 cumulative grade point
average.
4.0.3
Academic Suspension
If a student is placed on academic probation for two consecutive terms and does not earn either a
cumulative GPA or a term GPA of at least a 2.0 in the third term, the student shall be academically
suspended. (Non-enrollment has no effect on probation status.) The president (or designee) may
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grant an exception based upon an individual’s case.
A student on academic suspension may not enroll in any courses offered for degree credit by
KCTCS.
4.0.4
Reinstatement
A student who has been academically suspended may be reinstated by the president (or designee)
after remaining out of the college for at least one 16- week semester and providing evidence of ability
to perform at the level required.
A student who has been academically suspended shall, upon reinstatement, be placed on academic
probation and be subject to academic suspension if the student fails to earn a current term GPA of
2.0 during the first term of reinstatement.
Upon a second suspension, a student may be reinstated by the president (or designee) after
remaining out of college for at least two 16-week semesters and providing evidence of ability to
perform at the level required.
5.0
Degrees, Diplomas, Certificates, Honors, Graduation
5.0.1
Requirements for Degrees, Diplomas and Certificates
5.0.1.1 Approval of the College Faculty
As delegated by the Senate, the faculty of each college must recommend to the president of
the Kentucky Community and Technical College System and to the Kentucky Community
and Technical College System Board of Regents all candidates for degrees, diplomas,
certificates from the college and must submit the list of degree, diploma, certificate and
candidates to the Chancellor's office. The Board of Regents approves/ratifies credentials
each time it convenes.
5.0.1.2 Residence Requirement
At least 25 percent of the approved curriculum credits for an AA, AS, AAS, AAT, diploma, or
certificate credential must be completed at the college granting the credential. In the case of
degree programs offered through joint, cooperative, or consortia arrangements, the student
must earn at least 25 percent of credits from the participating institutions.
5.0.1.3 Requirements for Awarding of Credentials
To be eligible for the Associate in Arts, Associate in Science, Associate in Applied Science,
Associate in Applied Technology degrees, and Associate in Fine Arts, a student must
satisfactorily complete a minimum of 60 hours and apply for graduation according to the
home college’s policy and application deadlines. Exceptions for the process may be granted
by the college president or his/her designee. For each of these degrees the required hours
include the general education requirements as specified in the KCTCS Board of Regents
Policies 4.11 and 4.12 and program requirements, with a cumulative grade point average of
at least 2.0. (See Section III 3.0)
To be eligible for a diploma, a student must satisfactorily complete a minimum of 36 hours
including the general education requirements as specified by the KCTCS Board of Regents
Policies 4.11 and 4.12 and program requirements, with a cumulative grade point average of
at least 2.0. (See Section III 3.0) ) The student must apply for graduation according to the
home college’s policy and application deadlines. Exceptions for the process may be granted
by the college president or his/her designee.
To be eligible for a certificate, a student must satisfactorily complete an approved curriculum
with a grade point average of at least 2.0 in the courses required for the certificate. (See
Section III 3.0) The student must apply for graduation according to the home college’s
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policy and application deadlines. Exceptions for the process may be granted by the college
president or his/her designee.
Course substitutions may be made by the college president (or designee) on an individual
basis with the advice of the appropriate division chairperson.
5.0.1.4 Changes in Requirements for Credentials
When requirements for a credential are changed, registered students who are fully admitted
and enrolled in the program at the time of the requirement change, shall have the option of
fulfilling either the old or new curriculum requirements.
In fulfilling the old requirements, if a student finds that necessary courses have been
eliminated or substantially revised, the student may substitute other courses with the
approval of the president of the college, or the president's designee, in cooperation with the
division chairperson. A continuously enrolled student shall not be forced to comply with the
new requirements.
If students interrupt their academic progress in the program or the college for one semester,
the president or the president's designee, in cooperation with the division chairperson, shall
determine which requirements students shall fulfill.
If the curriculum revision is required by an external accreditation or certification body, and
this body submits a written statement to the college that the accreditation of a program or
certification of its graduates is in jeopardy unless students fulfill the new requirements, the
option of fulfilling the old requirements shall not apply.
5.0.1.5 Multiple Credentials
5.0.1.5.1 Additional Degrees
A student will be eligible for an additional degree when the student has completed
the curriculum requirements of the additional degree, including a minimum of six (6)
additional hours relevant to the second degree, made application for the degree,
and upon approval by the KCTCS Board of Regents. In no case will a degree be
granted for the completion of a second option in a program. The completion of a
second option will be recorded on the transcript.
5.0.1.5.2 Additional Diplomas
A student will be eligible for an additional diploma when the student has completed
the curriculum requirements of the additional credential, made application for the
credential, and upon ratification by the KCTCS Board of Regents.
5.0.1.5.3 Additional Certificates
A student will be eligible for an additional certificate when the student has
completed the curriculum requirements of the additional credential, made
application for the credential, and upon ratification by the KCTCS Board of
Regents.
5.0.1.5.4 Embedded Certificates
A student will be eligible for an embedded certificate (within an approved diploma
or degree curriculum) when the student has completed the curriculum requirements
of the credential, made application for the credential, and upon ratification by the
KCTCS Board of Regents.
5.0.2
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Honors
The degree or diploma with honors from a KCTCS college shall be based solely upon work
completed in the KCTCS colleges.
5.0.2.1 “With High Distinction” in the System
5.0.2.1.1 Associate Degrees
A student who has completed an Associate degree with at least forty-five credit
hours of work in the KCTCS colleges shall be designated "With High Distinction"
upon graduation if a grade point average of 3.60 or higher is attained on all work
completed.
5.0.2.1.2 Diplomas
A student who has completed a Diploma with at least thirty credit hours of work in
the KCTCS colleges shall be designated "With High Distinction" upon graduation if
a grade point average of 3.60 or higher is attained on all work completed.
5.0.2.2 “With Distinction" in the System
5.0.2.2.1 Associate Degrees
A student who has completed an Associate degree with at least forty-five credit
hours of work in the KCTCS colleges shall be designated "With Distinction" upon
graduation if a grade point average of 3.40 to 3.59 is attained on all work
completed.
5.0.2.2.2 Diplomas
A student who has completed a Diploma with at least thirty credit hours of work in
the KCTCS colleges shall be designated "With Distinction" upon graduation if a
grade point average of 3.40 to 3.59 is attained on all work completed.
5.0.3
Graduation
Graduation exercises may be held at the discretion of the college president.
Credentials may be issued at the annual graduation exercise or at other times when the credential
has been recommended by the faculties of the individual colleges as delegated by the Senate and
approved by the Kentucky Community and Technical College System Board of Regents.
5.0.4
General Education Block Transfer Certification Residency Requirement
To be eligible for the thirty-three (33) hour or fully certified general education block transfer
certification level, a student must complete a minimum of fifteen (15) hours at a KCTCS College.
6.0
Non-Credit Courses (CEUs)
Individual CEUs shall be recorded on the official CEU transcript. A certificate of completion shall be given to
each student upon completion of a course for which individual CEUs have been awarded.
7.0
KCTCS Dean’s List
A KCTCS full-time student shall be eligible for the Full-Time Student Dean’s List and each KCTCS college may
include eligible Part-Time Students on a separate Dean’s List. Qualified students shall be identified by the
student’s home college for the Dean’s List(s) for the academic term (Fall Semester, Spring Semester, and
Summer Term) enrolled based on the following academic criteria:
7.0.1
Dean’s List Criteria for a KCTCS Full-Time Student
An enrollee must complete 12 KCTCS semester credits or more for a semester.
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Full-time students earning at least a 3.5 grade point average (GPA) and successfully completing 12
hours or more of course work numbered 100 or above (excluding MA 108) for the academic term
shall be included in the Full-Time Student Dean’s List.
7.0.2
Dean’s List Criteria for a KCTCS Part-Time Student
An enrollee must complete 3 to 11 semester credits for the academic term.
Part-time students earning at least a cumulative 3.5 grade point average (GPA) and successfully
completing a total of at least 15 KCTCS semester credits of course work numbered 100 or above
(excluding MA 108) shall, based on the student’s home college, be eligible for Part-Time Student
Dean’s List for the academic term (Fall Semester, Spring Semester, Summer Term).
When a college publishes a Part-Time Student Dean’s List, eligibility criteria shall be:
a.
b.
a cumulative 3.5 grade point average (GPA) or higher, and
a cumulative total of at least 15 KCTCS semester credits.
For a subsequent academic term, a part-time student shall earn:
a.
b.
c.
d.
8.0
at least a 3.5 grade point average (GPA) for the academic term,
three (3) additional credits or more for the academic term,
at least a 3.5 cumulative grade point average (GPA), and
a cumulative total of 18 KCTCS semester credits or more.
KCTCS President’s Honor List
A KCTCS full-time degree-seeking student shall be eligible for the Full-Time Student President’s Honor List,
and each KCTCS college may include eligible part-time degree seeking students on a separate Part-Time
Student’s President’s Honor List.
Students included in the President’s Honor List(s) for an academic term shall not be eligible for inclusion in the
Dean’s List(s) for that same academic term.
Qualified students shall be identified by the student’s home college for the President’s Honor List(s) for the
academic term (Fall Semester, Spring Semester, and Summer Term) of enrollment based on the following
academic criteria.
8.0.1
President’s Honor List Criteria for a KCTCS Full-Time Student
An enrollee must complete at least 12 KCTCS semester credits for the academic term and declare a
major in pursuit of a degree within KCTCS degree lists.
Students who have withdrawn from a course during an academic term shall not be eligible for
inclusion on the Full-Time Student President’s Honor List.
Full-time degree seeking students earning a 4.0 grade point average (GPA) and successfully
completing at least 12 hours of course work numbered 100 or above (excluding any courses
considered developmental) for the academic term shall be included in the Full-Time Student
President’s Honor List.
8.0.2
President’s Honor List Criteria for a KCTCS Part-Time Student
An enrollee must complete at least 12 KCTCS semester credits in succession without having
withdrawn from a course during the successive terms and declare a major in pursuit of a degree
within KCTCS degree lists.
Part-time students earning a 4.0 grade point average (GPA) and successfully completing a total of at
least 18 KCTCS semester credits of course work numbered 100 or above (excluding any courses
considered developmental) shall, based on the student’s home college, be eligible for the Part-Time
Student President’s Honor List for the academic term (Fall Semester, Spring Semester, Summer
Term).
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When a college publishes a Part-Time Student President’s Honor List, eligibility criteria shall be
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1.
a cumulative 4.0 grade point average (GPA), and a cumulative total of at least 18
KCTCS semester credits.
2.
For a subsequent academic term, a part-time degree seeking student shall earn
1.
a 4.0 grade point average (GPA) for the academic term,
2.
three (3) additional credits or more for the academic term,
3.
a 4.0 cumulative grade point average (GPA), and
4.
a cumulative total of at least 21 KCTCS semester credits.
Office Space and Student Availability
HCC CAMPUS OFFICE SPACE:
Full-time: All faculty are assigned to an office.
Adjunct: A part-time faculty office area is located in the Academic Building. This area is equipped with
tables, chairs, computers, and file cabinets. Each part-time faculty will have a file drawer assigned to them
and provided a cabinet key if desired. (Drawer keys may be obtained by contacting the faculty office
assistant).
FORT CAMPBELL OFFICE SPACE:
Full-time: Office space is available to full-time faculty.
Adjunct: faculty should use classroom as office space to meet with students
All: Mailboxes and a break area for faculty are available. Consult with the instructional office assistant for
location.
AVAILABILITY FOR STUDENTS:
The college believes that faculty should be assessable to students, that this is important to the
success of the student.
Full-time Faculty: Faculty are required to have office hours and to post those hours for student information.
Adjunct: Adjunct faculty should establish times that they will be available to students outside the classroom. This information MUST be printed in the course syllabus.
All: At extended campus locations, you may accomplish the required accessibility by coming early for class
and using the classroom as office space or by staying after class. Instructors hold establish times that they
will be available to students and include this information in your course syllabus.
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Supply Request
A Supply Request Form is used by all faculty (adjunct and full-time) and staff in the academic area.
Procedures for completing this form are: To order supplies for departmental use please see Cindy Fuller for
a Supply Request Form.

Some things to aid the request are:
o Item requested must be listed and must include a specific description;
o Item/Catalog number must be included to insure that the correct item is ordered. Catalog page is
necessary so that the division assistant in charge of ordering can verify item number if there is a
problem;
o Vendor name, address and phone number are necessary to place the order. Catalog pages do not
always include this information and you want to be sure to receive the item requested;
o Unit cost, number to be ordered and total cost should always be included;
o The purpose for which the item will be used (example: Classroom supplies for chemistry courses).
o Account name(s), number(s) and amounts to be taken from these accounts are necessary for
approval. Request not containing this information may be returned and can result in item not being
ordered in a timely manner;
o The person requesting the supplies must sign the form and then forward to the division
chair/supervisor for approval;
o The division chair/supervisor will forward the request to the academic dean. After approval the dean
will then forward the form to the division assistant assigned to order supplies. The division assistant
will place the order and complete the proper paperwork for the business office to pay the bill.
Improper completion of the form and failure to obtain proper approval can result in delays in ordering
and even in lost requests.
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Student Code Of Conduct
The student code of conduct can be found by going to the Hopkinsville Community College webpage,
faculty and staff, other resources. The Student Code of Conduct can also be found in the Current Student
area as well as the Faculty & Staff area.
The following is a listing of the Student Code of Conduct Table of Contents.
INTRODUCTION ....................................................................................................................................................... 1
ARTICLE I –STUDENTS RIGHTS AND RESPONSIBILITIES
1.1 The Basis for Standards in the College Community .......................................................................................... 1
1.2 Fundamental Rights of Students .......................................................................................................................... 2
1.2.1 Rights as Citizens ............................................................................................................................................... 2
1.2.1.1 Student Discrimination Grievance Procedure ............................... ................................................................2
1.2.1.2 Consensual Relationship Policy .............................. ........................................................................................3
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1.2.2 Right of Admission and Access ...................................................................................................... ................... 4
1.2.2.1 Every Student with a documented disability has the following rights........................... ............................. 4
1.2.2.2 Every student with a disability has the responsibility to................................................. ............................. 4
1.2.2.3 Policy Guidelines ................................................................................................... ............. ............................. 4
1.2.3 Right of Freedom to Learn............................................................................................................. .................... 4
1.2.4 Right of Free Expression .............................................................................................. .................. ................... 5
1.2.5 Right to be Evaluated ..................................................................................................................... .................... 5
1.2.6 Right to Form Student Organizations.................................................................................... ....... .................... 5
1.2.7 Right of Student Access to Meetings of Registered Student Organizations............................... ................... 5
1.2.8 Right of Fair Disciplinary Proceedings ............................................................................................................ 5
1.2.8.1 Jurisdiction over Cases Involving Student Rights Specified in Section 1.2…............... ............................. 5
1.2.8.2 Disposition of Cases of Students’ Rights ....................................................................................................... 5
1.2.8.3 Composition of the College Appeals Board ................................................................................................... 6
1.2.8.4 Authority of the KCTCS Board of Regents in Cases Involving Suspension or Expulsion of a Student....6
1.2.9 Right to a Free Student Press ............................................................................................................................ 6
1.3 Responsibility for Student Publications .............................................................................................................. 7
1.3.1 Composition of the Board of Student Publications ......................................................................................... 7
1.3.2 The Role of the Board of Student Publications ................................................................................................ 7
1.4 Provisions of the Family Educational Rights and Privacy Act of 1974 ............................................................ 7
1.4.1 Access to Records ............................................................................................................................................... 8
1.4.2 Procedures for Challenge .................................................................................................................................. 8
1.4.3 Directory Information ........................................................................................................................................ 8
1.4.4 Notifications of Rights under FERPA for Postsecondary Institutions .......................................................... 8
ARTICLE II-ACADEMIC POLICIES AND PROCEDURES
2.1 Academic Honesty Policy .................................................................................................................................... 10
2.2 Academic Rights of Students. ............................................................................................................................. 10
2.2.1 Information about Course Content ................................................................................................................ 10
2.2.2 Information about Course Grading Criteria. ................................................................................................ 10
2.2.3 Contrary Opinion ............................................................................................................................................. 10
2.2.4 Academic Evaluation ....................................................................................................................................... 10
2.2.5 Academic Records ............................................................................................................................................ 10
2.2.6 Evaluation of Student Character and Ability ................................................................................................ 10
2.3 Student Academic Offenses and Academic Sanctions ..................................................................................... .11
2.3.1 KCTCS Academic Offenses ............................................................................................................................. 11
2.3.1.1 Plagiarism ...................................................................................................................................................... 11
2.3.1.2 Cheating ........................................................................................................................................................ 11
2.3.1.3 Student Co-Responsibility ............................................................................................................................ 11
2.3.1.4 Misuse or Student Falsification of Academic Records ............................................................................... 11
2.3.2.1 Faculty Academic Sanctions ......................................................................................................................... 11
2.3.2 Academic Sanctions/Penalties of Students (Academic Offenses) ................................................................. 11
2.3.2.2 Other Academic Sanctions .......................................................................................................................... 12
2.4 Student Appeals and Responsibilities ................................................................................................................ 12
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2.4.1 Student Responsibilities ................................................................................................................................... 12
2.4.1.1 Responsibility Involving Academic Rights of Students .............................................................................. 12
2.4.1.2 Responsibility Involving Academic Offenses .............................................................................................. 12
2.4.2 Student Rights During the Appeals Process (Academic Rights/Academic Offenses) ................................. 12
Figure 1 ..................................................................................................................................................................... 14
Figure 2 ..................................................................................................................................................................... 15
2.5 Disposition of Alleged Violations of Student Rights/Academic Offenses of Students ................................... 16
2.5.1 In Cases Involving Alleged Violations of the Academic Rights of a Student ............................................. 16
2.5.1.1 Responsibility of the Division Chair ........................................................................................................... 16
2.5.1.2 Responsibility of the Chief Executive Officer ........................................................................................... .16
2.5.2 In Cases Involving Alleged Student Academic Offenses. .............................................................................. 16
2.5.2.1 Responsibility of the Instructor .................................................................................................................... 16
2.5.2.2 Responsibility of the Division Chair ............................................................................................................ 16
2.5.2.3 Responsibility of the Chief Executive Officer ............................................................................................. 16
2.6 College Appeals Board Responsibilities ............................................................................................................ 16
2.6.1 Responsibility in Cases Involving Academic Rights of a Student ................................................................ 16
2.6.2 Responsibility in Cases Involving Student Academic Offenses .................................................................... 17
2.6.2.1 KCTCS Chancellors’ Approval of the Suspension/Expulsion Sanction ................................................... 17
2.7 Authority of the Appeals Board in Cases of Academic Rights of a Student. ................................................. 17
2.8 Composition of the College Appeals Board. ...................................................................................................... 18
2.9 Authority of the KCTCS Board of Regents in Cases Involving Suspension or Expulsion of a Student ..... 18
ARTICLE III-NON-ACADEMIC DISCIPLINARY POLICIES AND PROCEDURES
3.1 General Regulations Concerning Student Behavior. ....................................................................................... 18
3.2 Disciplinary Offenses .......................................................................................................................................... 18
3.3 Penalties and Sanctions ....................................................................................................................................... 19
3.4 Enforcement......................................................................................................................................................... 20
3.5 The Procedures ................................................................................................................................................... 20
3.5.1 The Role of the Chief Executive Officer in Student Disciplinary Matters .................................................. 20
3.5.2 The College Judicial Board ............................................................................................................................. 21
3.5.2.1 Authority ........................................................................................................................................................ 21
3.5.2.2 Composition .................................................................................................................................................. 21
3.5.2.3 Eligibility Requirements ............................................................................................................................. .22
3.5.2.4 The Appointment Process ............................................................................................................................. 22
3.5.2.5 Terms of Office ............................................................................................................................................. 22
3.5.2.6 Absence........................................................................................................................................................... 22
3.5.2.7 Temporary Appointments to the Judicial Board ........................................................................................ 22
3.5.3 The College Appeals Board ............................................................................................................................ .22
3.5.3.1 Jurisdiction on Cases of Disciplinary Offenses ........................................................................................... 22
3.5.3.2 Disposition of cases of Disciplinary Offenses .............................................................................................. 23
3.5.3.3 Composition of the College Appeals Board ................................................................................................ .23
3.5.3.4 Authority of the KCTCS Board of Regents in Cases Involving Suspension or Expulsion of a ............ .23
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3.6 Temporary Sanctions ......................................................................................................................................... 23
ARTICLE IV-POLICY GOVERNING ACCESS TO AND USE OF KCTCS COMPUTING
RESOURCES (Administrative Policy 4.2.5)
4.1 Two Basic Rights ................................................................................................................................................ 24
4.2 Principles Governing Use of Computing Resources ........................................................................................ 24
4.3 Examples of Violations ...................................................................................................................................... .24
4.4 Responses to Violations ...................................................................................................................................... 24
4.5 KCTCS Sanctions ............................................................................................................................................... 25
4.6 Investigating and Review of Charges ................................................................................................................ 25
4.7 Appeals Procedures ............................................................................................................................................ 25
4.7.1 The Role of the Chief Executive Officer in Student Disciplinary Matters .................................................. 25
4.7.2 The College Judicial Board. ........................................................................................................................... .26
4.7.2.1 Authority ........................................................................................................................................................ 26
4.7.2.2 Composition. .................................................................................................................................................. 26
4.7.2.3 Eligibility Requirements ............................................................................................................................... 27
4.7.2.4 The Appointment Process ............................................................................................................................ 27
4.7.2.5 Terms of Office .............................................................................................................................................. 27
4.7.2.6 Absence........................................................................................................................................................... 27
4.7.2.7 Temporary Appointments to the Judicial Board ........................................................................................ 27
4.7.3 College Appeals Board .................................................................................................................................... 27
4.7.3.1 Jurisdiction on Cases of Disciplinary Offenses .......................................................................................... .27
4.7.3.2 Disposition of Cases of disciplinary Offenses .............................................................................................. 28
4.7.3.3 Composition of the College Appeals Board ................................................................................................. 28
4.7.3.4 Authority of the KCTCS Board of Regents ................................................................................................ 28
4.8 Temporary Sanctions .......................................................................................................................................... 28
ARTICLE V-THE COLLEGE AS SUPERVISOR OF STUDENT
ORGANIZATIONS
5.1 Types of Organizations ....................................................................................................................................... 29
5.2 Registration ......................................................................................................................................................... .29
5.3 Use of KCTCS Facilities ..................................................................................................................................... 29
5.4 Procedural Guidelines for the Management and Use of Facilities in KCTCS ............................................... 29
5.5 Advisors................................................................................................................................................................ 30
5.6 Offenses ................................................................................................................................................................ 30
5.7 Sanctions .............................................................................................................................................................. 31
5.8 Right to Appeal. ................................................................................................................................................... 31
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5.8.1 Composition of the College Appeals Board .................................................................................................... 31
5.8.2 Authority of the KCTCS Board of Regents in cases Involving Suspension or Expulsion of a student ..... 31
COMPLIANCE STATEMENT .............................................................................................................................. 32
Appendix A: Student Responsibilities and Appeals Procedures ........................................................................ 331
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HUMAN RESOURCES/PAYROLL
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Adjunct/Faculty Assignment And Review
Credentials
The credentials for adjunct faculty are the same as that of full-time faculty.
Credentials approval includes review and approval by
 -program/discipline coordinator or lead discipline faculty member
 -division chair
 -academic dean
 -president
Once reviewed and approved, the candidate is placed on the approved adjunct faculty
list.
Credentials:
No faculty will be attached to a class until their credential file is complete. Credential requirements, as
outlined by the Kentucky Community and Technical College System and the Southern Association of
Colleges and Schools (SACS), are important and must be completed.
Documentation: All adjunct files are considered complete when they contain the following:
 Letter of application stating teaching field of interest
 Completed college application form
 Resume or Vita
 OFFICIAL transcripts of college work applicable to job position (sent from college(s)/university(ies)
directly to the Human Resource office).
 Three (3) letters of professional recommendation (sent directly to the Human Resource office).
 Completed Teaching Availability form
Direct Deposit
ALL EMPLOYEES MUST sign up for direct deposit. This includes adjunct faculty members, tutors, all
temporary employees, Ready-to-Work student workers, student workers on grants or state funds, etc. The
only exception would be Federal Work Study students (Financial Aid).
2.11.1
When a Payroll Assignment Form is submitted for a new employee, DD information verification will be
made. If you are on DD from a previous assignment; or if you have been on it in the past, you do not need
to complete a new form. However, if you have changed banks or accounts simply go to the KCTCS Intranet
site, drop down My Employment, choose Direct Deposit and make your changes.
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Payroll statements are only available through PeopleSoft Self-service.
Please feel free to call Lis a H arbold ( 270- 707-3728) or Yvonne Glas man ( 270-707-3722) if you have any q ues tions about the chang e i n KCT CS direc t deposit polic y.
Direct Deposit Form Link: https://employees.kctcs.edu/Local/Pages/Hopkinsville.aspx
PeopleSoft Self-Service Link: https://employees.kctcs.edu/Local/Pages/Hopkinsville.aspx
Faculty Absences from class(es) and Substitute Pay Rate Procedure
The faculty member accepts the responsibility for meeting the class when scheduled and for the prescribed
amount of time when the assignment of faculty (full-time and adjunct) to teach a course is made. The
college recognizes situations will occur when a faculty member is unable to meet his/her class(es) as
scheduled and alternative arrangements will be necessary in order to meet the college’s instructional
obligation to students. When a faculty member is unable to meet a class or classes as assigned the
following procedures must be followed.
1. All absences of faculty from the classroom must be reported to the division chair, academic affairs office
and the office assistant for your division. All sick leave absences must be reported to division chairperson,
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Academic Dean and Human Resource office as the leave may constitute the necessity of filing for FML
(Family Medical Leave).
2. If an absence from the classroom is expected to be brief – one week or less – arrangements must be
made by the instructor for meeting the college’s instructional obligations to students. Examples of
alternative ways of meeting this obligation include colleague coverage, special field or library assignments,
or by making–up the missed time by extending the class meeting time or adding classes. In all cases, how
the lost time will be covered must be reported to the division chairperson and academic dean’s office.
3. If the absence from class is expected to be extended – more than one week – arrangements must be
made by the instructor and the division chairperson for coverage of the class using substitute faculty. How
the class or classes will be covered must be reported to the academic dean’s office and approved by the
Academic Dean.
4. All persons assigned to provide classroom instruction must be qualified to teach the subject area.
5. The originally assigned faculty member (full-time or adjunct) is responsible for submitting grades on time
unless other arrangements are made, with the substitute and the Academic Affairs office, prior to the
absence from the classroom.
6. At no time should a regular full-time or adjunct faculty member individually arrange for a substitute and
personally pay the substitute for coverage of a class.
7. When substitute faculty are used the college will compensate substitute faculty using the pay rates listed
below.
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Faculty Substitution Pay Rates
Based on $560 per credit hour and 3 credit hour
One day/week class
(lecture)
meets 15 days + 2 hour exam = 16 days
$1680 for 3 cr hr class  16 = $105 per class
One day class (lab)
meets 1 day for one credit/2 contact hours (1.5TL)
$560 x 1.5 TL = $840
$840  16 weeks = $52.50 per week per class
1 day week per course = $52.50 per day instruction per class
Two day/week class
$1680 for 3 cr hr class  30 = $56 per class
$56/day x 2 days week = $112 week/class
Three day/week class
meets 44 days + 2 hour exam = 45 contact days
$1680 for 3 cr hr class  45 = $37.33 ($37) per class
Four day/week class
$1680 for a 3 cr hr class  61 = $27.54 ($28) per class
One night class
meets one night a week for 3 cr hr
15 nights + 1 night final = 16 nights
$1680 for 3 cr hr class  16 = $105 per night/class
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My Employment
Once in Intranet you will see the drop down for My Employment.
Under My Employment faculty will be able to:
1. Make changes to personal information – change of address,
phone numbers, etc.
2. View the Paycheck
3. Changes to Direct Deposit
4. Tax information can be changed here
5. Look for possible employee discounts
In addition to the items listed above full-time instructors only have
access to:
1. Review benefits summary
2. Change Dependent & Beneficiary Information
3. Check Leave Balances
4. Change Marital Status
Once you have made your changes please save. The changes will then be available to HR.
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On the same page you can do the following without going to the My Employment drop down.
Pay Periods
Payment is on the 15th and 30th. If the 15th or 30th falls on a Saturday or Sunday the payroll will be
processed on the Friday preceding. Please access your payroll statement via PeopleSoft Self-Serve. The
business office/HR will notify individuals concerning the number of paychecks received each semester upon
processing the Payroll Assignments.
Not every semester/term will have the same number of pay periods. Often check amounts do vary from
semester to semester/term to term.
Personnel Files
The Human Resource office maintains all permanent, approved adjunct personnel files. Should you wish to
review your personnel file, please put your request in writing to the President who will forward it to the
Human Resource office. Following this, you should contact the Human Resource Director to schedule a
time for review. Copies of some of the information may be available if requested.
The Human Resource Director is responsible for processing any changes to your adjunct file. Please
forward revised transcripts to this office when you would like to have your file evaluated for possible change
of status approval. Human Resources will contact you should you be approved to teach other disciplines.
If a full-time faculty position becomes available in your area of discipline, you may contact the Human
Resource Director to obtain additional information about the application process.
Salaries
Salary Calculations:
Adjunct faculty salaries and full-time faculty overloads are calculated according to teaching load (TL).
Teaching Load is equal to credit hours plus lecture/lab contact hours divided by two. An instructor is paid
$560 per TL. (Example (A): 3 credit hour plus 5 contact hour class = 8 hours divided by 2 = 4TL x $560 per
TL = $2240; Example (B): 3 credit hour plus 3 contact hour class = 6 hours divided by 2 = 3TL x $560 =
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$1680.) NOTE: Credit and lecture/lab contact hours are as defined in the course description in college
catalog.
Employment Requirements/documents:
 A background check will be conducted prior to placement in a classroom.
At the time a teaching position is offered and accepted, the following information will require completion.
 Verification of Identity and Employment Eligibility Form (two forms of identification are required with
this document. See page 9 of 9 at this site: http://www.uscis.gov/sites/default/files/files/form/i-9.pdf
. This form is to be completed in person as soon as the background check comes back as “clear”

Once an assignment has been completed the individual will receive ‘Onboarding’ forms. An e-mail
will be received: From: [email protected] [mailto:[email protected]].
o
These forms must be completed BEFORE you begin employment with Hopkinsville Community
College. You will find these in your Applicant Profile under the 'Onboarding' label
(https://careers.kctcs.edu/applicant-login; use the same username and password you set when
applying for the position). Click start to complete each form. Once you have completed the necessary
forms you will receive an email notification. If you have any questions concerning the onboarding
forms, please contact Lisa Harbold, Human Resources Specialist, at (270) 707-3728, Human
Resources Department, Hopkinsville Community College

The following forms will be completed at time of employment, usually at a payroll session held each
fall and spring.
o W4 Withholding Form
o K4 Withholding Form
o Direct Deposit form
o Local City Tax form (for off-campus instructors)
o Kentucky Teachers Retirement System (KTRS) Form (each semester)
o Teaching Assignment Form

The following will be sent via e-mail and will require immediate attention.
o
o
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IT Responsible Use Training: portal information will be emailed to new employee after hire; please
watch for email from KCTCS Training. Training must be completed with thirty days of hire. Policies
need to be re-signed on an annual basis.
Preventing Sexual Harassment Training Certificate: training portal information will be emailed to
new employee after hire; please watch for email from KCTCS Training. Training must be completed
with thirty days of hire. Policies need to be re-signed on an annual basis.
Terms Of Employment
1.
Hopkinsville Community College reserves the right to terminate part or all of this assignment (*i.e.,
one or more courses) at any time with pro rata payment for classes already met by the adjunct faculty
member. Notice may be given in person, by telephone, or may be mailed to the adjunct faculty
member. Reasons for termination for this contract include, but are not limited to: insufficient
enrollment, reassignment of regular faculty, failure to adhere to academic unit, school, or system
policies, or unsatisfactory performance.
2.
The adjunct faculty member recognizes that the minimum qualifications to teach pre-baccalaureate
courses are a master's degree and/or 18 graduate semester hours in the discipline to be taught. For
technical and occupational courses the minimum qualifications are a combination of academic
preparation and work experience. The adjunct faculty member affirms he or she is prepared to teach
a course assignment, and that all representations in his or her vita, resume, and other credentials are
accurate. Additionally, the adjunct faculty member recognizes the responsibility for updating his or
her personnel file each semester of employment as requested.
3.
The adjunct faculty member agrees to meet scheduled class at the time and place assigned and to
administer the final course examinations and any required course evaluations as scheduled by the
college. Additionally, in lieu of office hours, the adjunct faculty member agrees to be available up to
fifteen minutes before or after each class to answer student questions and concerns. In the event of
an unavoidable absence, the adjunct faculty member will notify the Division Chair/ Campus Education
Center Director/Academic Dean in time to make arrangements for a substitute or to cancel the class.
The adjunct faculty member agrees to make arrangements with students so that work missed due to
class cancellations may be made up.
4.
The adjunct faculty member agrees to meet, if required, with the Division Chair (or the Chair's
delegate or other representative of the Academic Dean) before classes begin for orientation
(including guidance and syllabus preparation, selection and use of textbooks and materials,
examination schedules, and other specific requirements). The faculty member agrees to provide file
copies of the class syllabus, course requirements, and basis for grading during the first week of
classes, and to provide copies of all subsequent changes in the syllabus, course requirements, and
basis for grading. Copies are to be provided to the Academic Dean.
5.
The adjunct faculty member agrees to abide by the rules, policies and deadlines of Hopkinsville
Community College and the KCTCS (Kentucky Community and Technical College System) set forth
in official publications, announcements, handbooks, etc.
6.
The assignment confers no credit toward tenure or any right of re-employment. The assignment
represents the entire agreement between the parties regarding this teaching assignment and
supersedes all other understandings, written or oral.
7.
The adjunct faculty agrees to provide all necessary information pertaining to teaching assignments
at multiple colleges within the KCTCS system.
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Work Load
Please refer to KCTCS Administrative Policies and Procedures policy 2.11.1 listed below for teaching
load.
2.11 Work Load
Faculty work load shall be assigned in an equitable manner within campus locations, according to KCTCS
Policy 2.11.1.
Faculty work includes instruction, student guidance-advising activities, internal service-institutional service,
external service-community service, professional development activities, and educational leadership.
Faculty work may be performed in many locations and is not defined by time spent on campus or school
premises.
Each academic year, faculty supervisors will develop in consultation with each faculty member a written
plan of responsibilities and assignments. This plan will be used by the supervisor and reviewer in the faculty
performance reviews.
1.11.1 Work Load KCTCS Colleges
The Division Chairperson or other appropriate academic officer, with the approval of the reviewer, will
develop with the faculty member a written statement of responsibilities and assignments including
institutional service. Work load allocations within the broad areas of responsibility will vary with both faculty
members and divisions and the requirements of specific programs and disciplines and should be noted on
the faculty member’s Performance, Planning, and Evaluation document (PPE).
The normal teaching load for full-time faculty members is considered to be fifteen (15) credit hours per
semester or equivalent for the academic year, fall and spring semesters. The maximum number of contact
hours per week for full-time teaching faculty shall be determined by the college president/ceo but shall not
exceed twenty-five (25). For faculty whose courses involve laboratory and clinical responsibilities with
extensive contact hours or who teach courses with low enrollments, a teaching load equivalent may be
calculated based on local college policy.
The normal teaching load for part-time faculty is less than 70% of a full-time faculty teaching load. On a
fiscal year basis, this equates to a teaching assignment of 25 credit hours or fewer including fall, spring, and
summer terms.
Decisions about work load allocation will be reached on the basis of discussion between the faculty member
and the division chair or other appropriate academic officer through the PPE process, with final approval
given by the chief academic officer.
2.11.1.3.4 Internal Faculty Overload
1. Restrictions on Internal Overload for Faculty. Internal overload within the educational unit for faculty in
KCTCS will be restricted to instructional assignments that are clearly above and beyond the duties and
P a g e | 144
responsibilities recorded in the faculty member’s approved Performance Planning and Evaluation
agreement.
2. College-Level Approval. It is the president/ceo’s responsibility to evaluate the budgetary impact of a
proposed overload and to determine, after due consultation with the faculty member, the division
chairperson, and chief academic officer or other appropriate administrative officer, whether an instructional
assignment is clearly above and beyond the duties and responsibilities recorded in the faculty member’s
approved Performance Planning and Evaluation agreement.
3. Overload for Non-Credit Business and Industry Teaching. Instructional assignments approved for
overload above and beyond the Distribution of Effort Agreement may include credit courses and non-credit
business and industry short courses, seminars, and educational programs.
4. Overload for Faculty on ‘Released Time’ or ‘Reassigned Time.’ Overload pay is generally restricted to
faculty carrying a normal teaching load of fifteen (15) credit hours per semester or equivalent for the
academic year, fall and spring semesters. The maximum number of contact hours per week for a full-time
occupational/technical instructor shall be determined by the chief executive officer but shall not exceed
twenty-five (25). However, faculty members who have been released from one or more courses to take on
other duties may be paid overload for an additional instructional assignment if that assignment is clearly
above and beyond the duties recorded in the approved Distribution of Effort Agreement.
5. Librarians, Counselors, and Mid-management Staff. Librarians and Counselors may be documented
using appropriate forms and submitted for approval by the chief executive officer prior to the start of the
semester for which the overload is requested. Exceptions to this deadline will be made for circumstances
which arise after the start of the semester.
6. KCTCS System HR Office Submission. Overload payment requests must be documented using
appropriate forms and submitted to the KCTCS System HR Office as notification by the chief executive
officer prior to the start of the semester for which the overload is requested. Exceptions to this deadline will
be made for circumstances which arise after the start of the semester.
7. Minimum / Maximum Overload Pay Limits. The minimum payment for credit classes shall be the college’s
existing per-course rate for part-time faculty. Overload payment for business and industry classes is a
matter of local policy, as is the limit on the number of overload assignments permitted in a given semester
or academic year.
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faculty handbook - Hopkinsville Community College

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