Monitor Embedded Solution for Konica Minolta

Supervisor Embedded
for Konica Minolta
Integrated Document Manager for Educational Campuses and Libraries
Supervisor Embedded for Konica Minolta offers flexible, affordable management of
copy, print, scan and fax, integrated into a multifunction printer (MFP)
Supervisor Embedded
for Konica Minolta
Total Document Management
Supervisor Embedded for Konica Minolta offers flexible, affordable management of copy, print, scan and fax, integrated
into a multifunction printer (MFP). Highly scalable, it can track all document costs either as a stand-alone in a school, or as
part of a print room in a university or college. The software inside the Konica Minolta MFP authenticates users, by reading
any type of access card. Staff and students can also enter a login directly on the user friendly touchscreen.
Monitor’s sophisticated transaction management software, Supervisor Net, records and reports on all document activity. It
captures user and department codes and can apply different price rates and quota across the campus. Administrators can
use this data to create a print policy based on sensible rules and restrictions.
With Supervisor Embedded for Konica Minolta, an educational campus can • Use any ID, access or student card to charge accounts
• Make dramatic cost and environmental savings through cutting waste and misuse
• Ensure all document costs are charged either to students, or accurately to departments with easy code searching on
the MFP
• Send scanned documents automatically to users’ email addresses with Scan to Me
• Determine which users are printing the most and restrict what users can print, by creating printing policies
By cutting waste and printer misuse, the return on investment can be months. Lowering page counts is one of the
easiest strategies to reduce a campus’ carbon footprint, as it means less paper, toner, energy, transport and fewer devices.
Embedded solutions also eliminate the need for print release stations and external control terminals.
Report showing device totals
Charging other Administration Costs
1300: Device Usage Summary
Close-Off 3 - From 12/07/2010 2:11 p.m. to 27/07/2010 11:17 a.m.
Price Code: All
Include Zero Transactions: No
Device ID List: All
Device Group List: All
Disbursement Number List: All
A:002: TC1.04
Setup Type: KM EMBEDDED
Group: 70
Disbursement Number Disbursement Name
SCAN
Scan
Serial Number: 11453
Extension Name
A4 B/W
Totals for A:002:
Count Items
3,219
3,219
Debit
144.86
$144.86
Credit
0.00
$0.00
A:003: TC2.20
Setup Type: KM EMBEDDED
Group: 70
Serial Number: 11455
Disbursement Number Disbursement Name
Extension Name
COLOUR
PRINTIN
COLOUR
COPIES
A3 B/W
A4 Colour
A4 Colour
A4 B/W
Totals for A:003:
Colour Photocopies
Colour Printing
Colour Photocopies
Photocopies
Count Items
45
6,310
8
115
6,478
Debit
Credit
4.05
284.01
3.60
5.18
$296.83
0.00
0.00
0.00
0.00
$0.00
Supervisor Net can capture more than print, copy and
scan data. It is used in campuses to charge students for PC
time, library fees, vending, laundry and retail purchases.
Administrators can automatically track departmental office
costs such as telephone calls and internet usage, parking,
couriers and other sundries.
0.00
Reporting
A:004: TC4.17
Setup Type: KM EMBEDDED
Group: 70
Serial Number: 11552
Disbursement Number Disbursement Name
Extension Name
PRINTIN
A4 B/W
Totals for A: 004:
Printing
Count Items
4,438
4,438
Debit
Credit
199.71
$199.71
0.00
$0.00
A:008: TL3.20
Setup Type: KM EMBEDDED
Group: 70
Serial Number: 11557
Disbursement Number Disbursement Name
Extension Name
COPIES
A4 B/W
Totals for A:008:
Photocopies
Count Items
634
634
Debit
Credit
28.53
$28.53
0.00
$0.00
Debit
Credit
438.53
$438.53
0.00
$0.00
A:011: TT2.02A
Setup Type: KM EMBEDDED
Group: 70
Serial Number: 11600
Disbursement Number Disbursement Name
Extension Name
COPIES
A4 B/W
Totals for A:011:
Page 1 of 2
Photocopies
Count Items
9,745
9,745
1300: Device Usage Summary - Generated 31/07/2010 4:49:32 p.m.
Reports are available by user or by device, sub-totalled into
various categories, e.g. printer by user, client or cost centre
code, number of jobs/pages per hour/per day. Reports show
the number of print jobs, number of pages and cost. These
can be automatically sent to a screen, printer, in HTML, CSV or
as an email.
0.00
Print, Copy, Scan and Fax
Access card or touch screen authentication
Each MFP is locked until the user logs in - either by entering
a network login on the touch screen, or by swiping an access,
student or library card, with PIN as an option. A staff member
can be required to enter a departmental code or cost-centre,
which they can search easily on the MFP.
For walk up copying and scanning, staff and students
identify themselves at the MFP and staff then allocate the job
to an account. When scanning, the MFP pops up the user’s
email address, so the document can optionally be sent to
their inbox. Scans can also be sent directly to a USB stick, a
network folder or faxed, all from the MFP.
For printing, users send documents from their workstation
and then release the job at their choice of MFP.
Faxes are sent at the MFP, which also saves the documents
electronically.
Client, matter, cost centre or project code search
All details of all transactions are allocated, so reporting
captures print, copy and scan activity at device level, user
level and across the campus. All student related costs can be
charged to student prepaid accounts.
Print release
Copy and Print Auditing
The first stage of managing any situation is to monitor and
measure. Administrators can identify the types of documents
that are being printed and the number of copies, as well
as when and where. A printing policy can be established
that reflects expenditure and minimises waste and misuse.
Device utilisation can be analysed for appropriate placement
and use.
Supervisor Embedded for Konica Minolta records an audit
trail of all copy and print activity including • User name Touch screen for code entry or search
• Document name
• Originating workstation
• Destination printer or MFP
• Date and time
• Page count
• Cost
• Paper size
• Features used (e.g. colour, duplex)
• Department or cost centre
Reducing Waste, Saving Money
Creating sensible print policies
It is not necessary to charge for printing to save money. By knowing what’s being printed and where, a school, college
or university can implement a print policy based on sensible restrictions. Supervisor Embedded for Konica Minolta
displays a prompt with the page count and the cost before a job is printed. This highlights duplicates and requires users
to confirm they really want to print their document. Only the documents actually required are then printed, eliminating
waste and saving significant costs.
Secure, Controlled Print Release
Supervisor Embedded for Konica Minolta offers controlled, secure release of print jobs from the MFP. After users send print jobs from
workstations, they can select the jobs they wish to release at a printer of their choice. All print jobs are delivered securely to the user
who has requested them, in the same building or at another site.
• All print jobs are listed at the MFP before release. Individuals can select all to print or delete the duplicates and
unnecessary jobs.
• Users no longer wait at the printer wondering when their print job is coming or if it has already printed. They can
bypass offline MFPs or choose a more convenient printer.
• Secure print release overcomes the common excuse that staff need their own printer for confidentiality, reducing the
number of printers required.
• All print jobs are listed and details can be previewed by a user before release.
All print jobs are listed
Job details can be previewed onscreen
Technical Data
•
Requires Windows XP or later
•
Supported on all Microsoft Windows / Active Directory servers
•
Server requirements: Windows 2000 or later. Minimum 1 Gig RAM, 500 MB free disk space.
P4 2.x GHz (or better) recommended.
•
Konica Minolta MFP supporting Open API version 3 or later
*Due to our policy of continuous improvement specifications are subject to change without notice.
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