MD PTA Reflections

MD PTA Reflections®
“Let Your
Imagination Fly”
Presented by:
Ethan Clark, M.A.
Manager, Arts in Education, National PTA
Alexandria Briggs-Blake, Chair
MD PTA Arts in Education Committee
Saturday, July 18, 2015
MD PTA 100th Convention
REFLECTIONS OVERVIEW
PTA Reflections Arts Program is a proven
strategy for increasing family engagement,
building school-community partnerships and
supporting student success! Today we will
provide step-by-step guidance on how to run a
successful Reflections program at your
school.
During this session you will learn…
1. MD PTA Reflections ® Program
2. MD PTA Important Dates & Specifics
3. Online Submission Process (less paper ‐ environmentally friendly)
4. Program Planning and Step‐by‐Step Instructions
5. Promoting Reflections & Additional Opportunities
6. Collecting and Judging Student Entries – Arts Categories/Division/Rules
7. Opportunity for State and National Recognition
8. Celebrate! Recognize Student Participation and Achievement
9. Wrapping Up
10. THANK YOU!!! WE ARE HERE FOR YOU!!! & Q&A
MD PTA ARTS IN EDUCATION COMMITTEE
Volunteers for Children and the Arts!!!
•
•
•
•
•
Alexandria Briggs‐Blake, Chair
Nicole Sedgwick, Baltimore City
Allison Richo, Prince George’s County
Jeff Kleintob, Email: [email protected]
If you know of anyone who may be interested in serving on the committee, please let us know. Thank you!
“All children deserve opportunities to
explore and to be involved in the arts.”
About PTA Reflections Program®
Founded in 1969, PTAs engage nearly 300,000 students and their families in arts education activities each year. “The cultural arts are happiness. Happiness is drawing, dancing, finger painting. Happiness is modeling with clay, making music or a poem, performing a play.”
‐Mary Lou Anderson, founder of National PTA’s Reflections Program
Reflections Program Structure
State PTA
Local PTA
Council PTA
National PTA
MD PTA Deadlines for Reflections Program:
PTA/PTSA MUST BE IN GOOD STANDING TO PARTICIPATE IN THE REFLECTIONS PROGRAM
Local Unit Artwork submissions in counties with an active council:
Each PTA Council will set their own
deadline. (must be on or before Jan. 4, 2016)
My Council Deadline is __________
Local Unit Artwork submissions
in counties without an active PTA
councils:
Entries must be received at the Maryland PTA office by close of business
January 4, 2016.
Council Artwork submissions to
Maryland PTA:
Entries must be received at the MD PTA Office
by close of business January 29, 2016.
Local Unit Theme Search Contest:
Entries must be received at the Maryland PTA office by Fri., Nov. 6, 2015. (Paper form only, not available online.)
Reflection Art Categories
Dance Choreography
Film Production
Get started with one or more arts categories.
Literature
Music Composition
Photography
Visual Arts
Encourage students to explore all the arts categories. INSERT SLIDE ON 3D Artwork
3D Forms: Architectural model, carpentry, ceramics, design, dioramas, fiber work, jewelry, kites, metal etching/punch work, mobiles, sculpture and wind chimes. • Artwork must be able to move for display purposes. • Must include packaging materials and 3 photos of the entry (a combination of angles) for judging, ID and exhibition purposes (entries that require assembling/repairing from transporting will be disqualified). Submission Process: • Submit 3 photos of artwork with student entry form. • Bring artwork to school for exhibition and return home following local exhibit. • Council, State and National PTAs may exhibit photos of artwork. Reflection Art Divisions
Primary Grades Pre‐K‐2
Intermediate Grades 3‐5
Middle School Grades 6‐8
High School Grades 9‐12
Special Artist All Grades
Get started with one or more divisions.
Encourage all grades and abilities to explore the arts. State Award Levels
Outstanding Interpretation
Award of Excellence
Award of Merit
Certificate, Trophy, 3 Complimentary tickets to the Awards Celebration in July and $75;
Certificate, Ribbon and $50; and
Certificate and $25
National Award Levels
Outstanding Interpretation
Award of Excellence
Award of Merit
Certificate, Trophy, Medal; $800, $200 for Local PTA; Trip to National Convention ‐ Orlando, FL in June 2016
$200 Prize, Certificate, Medal Certificate, Medal General Rules for Entry
ELIGIBILITY. Students must be affiliated with a PTA/PTSA in good standing, as determined by State PTA.
ARTS CATEGORIES. Students may submit entries in more than one arts category (Dance Choreography, Film Production, Literature, Music Composition, Photography, Visual Arts). GRADE DIVISIONS. Student may enter in only one division (Primary, Intermediate, Middle School, High School, Special Artist).
HOW TO ENTER. Entrants must submit their artwork and student entry form to their local PTA/PTSA program according to local and state PTA procedures. 5.1 Appendix C: Rules
Rules Continued
ENTRY REQUIREMENTS. Only new pieces of artwork inspired by the theme may be submitted. Each entry must be the original work of one student only. Entry must contain a completed student entry form with artwork title and artist statement. Use of copyrighted material is prohibited, except for recorded music in dance choreography and film production entries when the title, composer and performer are cited in the submission. PowerPoint presentations are prohibited. FINALIST SELECTION AND NOTIFICATION. Each PTA determines its own judges for the program. Entries will be judged primarily on how well the student uses his or her artistic vision to portray the theme, originality and creativity. Under no condition may parents or students contact the judges to dispute the status of any entry.
Awards will be announced according to local and state procedures. The PTA in its sole discretion will select finalists for exhibition and provide awards/prizes.
5.1 Appendix C: Rules
Rules Continued
OWNERSHIP AND LICENSE. Ownership in any submission shall remain the property of the entrant, but entry into this program constitutes entrant’s irrevocable permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the PTA Reflections program constitutes acceptance of all rules and conditions. PARTICIPATING ENTITIES. This program is administered by the National Parent Teacher Association (PTA) and PTA affiliates.
Please use Maryland PTAs Reflections Guide to plan and implement the program which includes the National PTA contest rules.
All PTAs must register online at PTA.org/Reflections. This can be done at the completion of your Local PTAs Reflections Program.
This form asks for: • Contact information for the Local PTA Reflections Chair and your local PTA unit, such as the PTA ID number, PTA address. A look up link will be available on the form to help you find this information;
• Information about your school including address, principal’s name and total student enrollment. A link to Greatschools.net will be available on the form to help you find this information; and
• The number of students participating for each division in each arts category.
The chair will receive a confirmation e‐mail with completed registration form and should be printed to use at a later time.
Follow the directions regarding sending artwork with the printed registration and student entry forms to the next round of the contest. Please check with your council for deadline information.
Ensure that all entries reach the council level for judging by the due date. Please check with your Council for details.
Make Copies of Everything
It is imperative that the Reflections Chair make & keep copies of the original Student Entry Forms and of the art work that is submitted to the next level of judging in the event of questions.
Originality
All entries should be artwork inspired by the current year’s theme and created expressly for the program. Artwork created and
used for another competition or program may not be submitted.
Use of Copyrighted Materials and Plagiarism
Please read these sections thoroughly.
Required Artist Statement/Required Title for Art Work
The statement must include at least one sentence, but may not exceed 100 words. The artwork is required to have a title (“Untitled” is not considered a title). The student and or the Reflections chair must fill out the sections of the Entry Form
that pertain to the arts category in which the student is submitting an entry.
Guidelines for Display of Art Work
Maryland PTA will follow National PTA’s suggestion that when displaying artwork, only the following information about each piece will be displayed:
Student’s Full Name
Title of Artwork
Award Title
Arts Category, Division
Local PTA Unit Name
City, State
Rules Sheets for all Six Categories and Special Artist Division
Please take the time to read all of the National PTAs Reflections Program General Participation Rules and the Rules outlined in each Arts Division. Visit www.MDPTA.org/Reflections to access. Theme Search Contest for 2015‐2016 (theme search form is not submitted or available online. Please see your Reflections Guide for Theme Search Entry Form. All entry forms must be submitted to MD PTA no later than Fri., Nov. 6th.)
Student Entry Form
All local Unit PTAs must register online and submit student entries using the National PTA Reflections Online Registration at: www.pta.org/reflections. Good luck, and please feel free to contact me at [email protected], your local PTA Council or Maryland PTA (800‐707‐7972) with any questions!
Student Entry Form
Submitted online & must be included & remain with all student submissions!
For your convenience:
Newly updated 1‐page form! Step‐by‐Step Guide to Online Registration
The National PTA Reflections Online Registration is an information and awards program management tool developed for PTA Reflections program leaders. Upon creating an account, you will be able to: • Submit PTA Registration Form
• Submit student entry forms • Submit PTA Participation Form Let’s get started and create an account!
INSTRUCTIONS:
•
Visit PTA.org/Reflections
•
Click “Register Now”
NOTES:
•
Come back and explore the online art gallery and upcoming exhibit openings, Reflections Toolkit, and additional Arts in Education resources. •
Grant Applications for the 2015‐2016 school year are available this coming January 2015. INSTRUCTIONS:
•
Welcome to the Sign In page, •
Need An Account? Click “Sign Up”
•
Or, sign in using your email and password
•
To reset your password, click “Trouble Signing in?”
NOTES: For technical assistance, contact [email protected]
You may choose to bookmark or save this page to your favorites.
INSTRUCTIONS:
•
Enter your full name, Email, and create a password. •
Select your role: “PTA,” if you are a PTA Reflections Chair ‐ OR‐ Select “Student,” if you are a student participant submitting an entry to your Local PTA.
•
Click “register” to receive an email confirmation. Click the unique link in your confirmation email to activate your account.
NOTES:
• If you do not receive a confirmation email, check your junk box/spam
Create an account (step 3 of 3)
Next, we will learn how to
complete the following tasks:
Heidi Kyler “Dreaming”
1.
Register Your PTA 2.
Submit a Student Entry Form
3.
Report Participation
Task 1. Register Your PTA
Register Your PTA Online
INSTRUCTIONS:
• Upon activating your account / logging in, your home page will provide you instructions. • Step 1. Register Your PTA by clicking the green “register your PTA” button. NOTES:
You may also start your registration by creating a new submission, selecting “PTA” and clicking “get started.”
INSTRUCTIONS: To complete your PTA registration form:
•
Search & Select the National PTA 8‐digit ID number of your PTA. If you do not know your National PTA 8‐digit ID number, contact your PTA President or state PTA.
•
Enter Official PTA/PTSA Name, Address, City, State & ZIP Code.
•
Enter Reflections Chair Full Name, Title, Phone & Email. •
Enter School Information (Optional)
•
Click “Submit” at the bottom of the page or click “Save” and finish later. •
You will receive an email confirmation and the application name will change to its PTA Name, upon submitting this form. NOTES:
• Double check responses for correct and complete spelling. All future correspondence will rely on this information.
•
Required information is marked with (*). Step 2.
Submit Student Entry
INSTRUCTIONS:
•
Your Student Submission Page will provide you instructions to complete the task below. •
Click “Student Entry Form” to begin your student entry form. NOTES:
• Create another new student submission by clicking “create new student entry.”
•
Submit Student Entry (step 2 of 3)
Have the student’s original paper student entry forms available so you can easily transfer information online. Submit Student Entry Online
INSTRUCTIONS:
To complete your student entry form, please submit the following:
•
Search & Select the National PTA ID number of the PTA you are submitting the student form to. •
Select your State.
•
Enter Local PTA Name.
•
Select Division & Arts Category.
•
Enter Title of Artwork; Artist Statement & additional artwork information.
•
Click “Next” at the bottom of the page.
NOTES:
• Double check responses for correct and complete spelling. •
All future correspondence and recognition will rely on this information (including your use of upper and lower case letters).
•
Required information is marked with (*). INSTRUCTIONS:
Student Entry Form (Page 2 of 3): •
Enter Student Name, Grade, Age, M/F;
•
Enter Student Address and Mailing Address (if different);
•
Enter Parent/Guardian Name(s), Phone & Email;
•
Click “Next” at the bottom of the page.
NOTES:
• Double check responses for correct and complete spelling. •
All future correspondence and recognition will rely on this information (including your use of upper and lower case letters).
•
Required information is marked with (*). INSTRUCTIONS:
Student Entry Form (Page3 of 3): •
Read acceptance of program conditions and rules; •
Enter Your Full Name
•
Click “Submit” at the bottom of the page or click “Save” and finish later. NOTES:
•
Click “view” to download/print a copy. •
You will receive an email confirmation for completing your form. Also, your “Student Entry Form” task status on the Student Submission Page will be “Complete.”
•
All submitted student entry forms are locked for editing to ensure consistency and fairness of the entry’s review. If you discover a mistake on the student’s form, contact your State PTA Reflections Chair to make corrections and notify the next judging round. Step 3.
Report Participation
Report Participation Online
INSTRUCTIONS:
To complete your participation form, please submit the following:
•
Select Local PTA Unit/Council PTA/District PTA/Region PTA/State PTA. •
Search & Select the National PTA ID number of the PTA you are reporting on. Local PTA Units will submit the following:
•
Select all divisions your PTA Reflections Program offers. •
By division, enter student participation totals for each arts category. Your grand total will populate for you.
•
Select how you celebrate Reflections. •
Click “Submit” at the bottom of the page or click “Save” and finish later. NOTES:
• Required information is marked with (*). INSTRUCTIONS:
Participation form continued:
Council PTAs will submit the following:
•
For their area, total number of PTAs and total number of PTAs participating in Reflections. •
Enter the total number of students participating in your Council, District, Region or State. •
By division, enter the total number of entries your PTA receive and advanced in each arts category. Grand total will automatically populate. •
Click “Submit” at the bottom of the page or click “Save” and finish later. NOTES:
• Required information is marked with (*). Next Steps
1.
Attached original entry to back of artwork and send to the next judging round. 2.
Visit PTA.org/ReflectionsToolkit for additional resources to help you celebrate student participation in the arts!
Leadership Training & Technical Support
Visit PTA.org/ReflectionsToolkit
Contact Your State PTA
For step by step assistance, contact [email protected] (800) 307‐4PTA (4782)
For technical support, contact [email protected]
Student Recruitment Messages
Create your own messages targeting:
• School newspaper
• Morning announcements
• Activity fairs promoting school clubs
Customize a participation flyer
•
Enter your deadline for entries, how to submit entries and contact information
•
Print flyers or enlarge for posters
•
Recruit students to hang posters in hallways
•
Ask teachers to send flyers home
•
Distribute on Back‐to‐School Nights
Reflections Promotional Materials
Download at PTA.org/ReflectionsToolkit
See Local Leader’s Guide for sample messages and share with: • School newspaper
• Morning announcements
• Activity fairs promoting school clubs
4.3 Appendix B: Posters and Flyers
Customize Your Action Plan
Download at PTA.org/ReflectionsToolkit
Use this tool to:
• Brainstorm tasks • Assign roles and responsibilities
• Track due dates
Roles and Responsibilities
 Create a committee
 Establish a timeline  Communicate with other PTA leaders
 Represent your Local PTA at statewide arts‐related events
Ideas for Promoting Reflections
Students & Families
Teachers & Administrators
Host assembly
Visit staff meetings
Provide morning announcements
Link Reflections to curriculum
Plan awards ceremony with school leaders
Hang posters and flyers
Community
Serve as judges
Exhibit artwork
Donate
Post info on websites
Provide media coverage
Post a blog/newspaper article
Post announcements on bulletin boards
Use Facebook/Twitter
Appoint student leaders
Program Messages
• All children deserve opportunities to explore and be involved in the arts.
• Students have the opportunity to explore the arts and culture, develop creative thinking and problem‐solving skills and recognize themselves as artists.
• The 2015‐16 Reflections theme: “Let Your Imagination Fly”
• Families can support their children’s participation.
• All students are welcome to interpret the theme and explore the arts including students with special needs.
4.1
Networking With Other Local PTAs
• Connecting with other Local Reflections Chairs can help build your support network. • By communicating about challenges and successes, Local Reflections Chairs can help one another with:
• Identifying community judges
• Promoting the Reflections Program in the community
• Locating affordable vendors
• Finding additional sources for support
Racquel Charles “True Colors”
U.S. Department of Education
Special Artist Division
Primary
Grades Pre‐K‐2
Intermediate
Grades 3‐5
Middle School
Grades 6‐8
High School
Grades 9‐12
Special Artist
All Grades
Originality & Copyright
Originality
• Adults may not alter the creative integrity of a student’s work
• Only one student may create the work and be recognized as the award recipient, but other students may appear in the artwork itself
• Artwork must be inspired by the theme: “Let Your Imagination Fly”
Copyright
• Use of copyrighted material is prohibited in the literature, music composition, photography and visual arts categories. • Use of copyrighted material is acceptable in the dance and film production arts categories when the title, composer and performer of any music in the submission are cited on the student entry form.
• Reference your Local Leader’s Guide for more information
Addressing Student Ineligibility
Common reasons for ineligibility include:
Recommended procedure:
• Local PTA is not in good standing with the State PTA
 Scan entries
• Plagiarism • Resubmission of past Reflections entry
 Alert judges
 Check questionable entries  Return ineligible pieces
 Talk with appropriate school personnel
Film Production John General Painted Love
5.1
5.1 Appendix C: Rules
 Determine whether awards should be returned
Additional Opportunities
Mary Lou Anderson Reflections Arts Enhancement Grants
• Applications Available January 4, 2016 at PTA.org/Reflections • Applications Due March 11, 2016 at PTA.org/Reflections
Reflections Theme Search Contest
• The next theme could come from your PTA!
• All entries must be submitted to MD PTA by Fri., Nov., 6, 2015 (paper form only – not available online)
• Please encourage students to submit their entries. It is a great opportunity for them to represent their school, as well as have their theme promoted by the National PTA throughout the U.S.A.
• See www.pta.org/reflections for a student entry form and list of past themes.
Tips for Recruiting Reflections Volunteers
• Announce planning meetings, ask school leaders to make recommendations, extend personal invitations
• Utilize your student leaders
• Consider school staff
• Assign specific tasks to volunteers without requiring their attendance at planning meetings
Augie Altes Coldest Splooshy Surprise
3.2
• Cultivate community arts partners.
Recruiting Volunteer Judges
Increase the credibility & expand the visibility of your program!
Sources may include professional artists and administrators from artistic companies and local arts organizations and colleges and universities, galleries, museums and design firms, etc. Examples: • Newspaper Editors/Arts Reviewers & Local TV News Producers
• College/university Professors, Graduate Fellows, Undergraduate Students
National PTA Reflections submissions are reviewed by experts in the visual, literary and performing arts. Judges look for personal interpretations on the program theme that best exemplify creativity and technical skill.
Sample Judging Rubric
Interpretation of
Theme
How closely the artwork communicates the theme,
based on the artwork itself and the artist statement
20 pts
Artistic Merit/
Creativity
How creative and original the artwork is in its
conception of the theme and its presentation
10 pts
Mastery of Medium
The level of skill demonstrated in the basic
principles/techniques of the artistic discipline
10 pts
Report Participation
• Complete the PTA Participation Form provided by your State PTA Reflections Chair
• Submit the form with your winning artwork to the next round. Sydney Langsdale “Unity In Diversity”
Ryle PTA, KY
Ideas for Recognizing Students Locally
Public Announcements
School Events Community‐wide Events PTA Meetings School Board or City Council Meetings
Emily Lam “Diversity Means Harmony in the World”
National PTA Gallery & Awards
Visit Our Annual Exhibitions
Annual National PTA Convention – June 2016
Visit Our Online Gallery
PTA.org/Reflections
Recognize Partners and Volunteers
Don’t forget to thank those who helped make Reflections a success!
• Students who entered, as well as any students who helped to promote or administer the program
• PTA and community volunteers
• School personnel
• Judges
Zoe Hughes
“Diversity Means Embracing Our Differences Peacefully”
Hubert Hittumphrey PTSA, NM
• Community partners that provided donations, such as prizes or exhibit space
MD PTA Store featuring items for Reflections: http://www.kustomimprints.com/ecommerc
e/MDPTA_Store/
Return Student Artwork
Artwork is returned according to State and/or National policies
MD State PTA Policies
All Maryland PTA Outstanding Interpretation entries
will be displayed at the Annual Maryland PTA
Convention being held July 2015. All other artwork
will be given to the Councils for return to the
participants within the year following the submission
to Maryland PTA.
MD State Reflections Awards Announcement and
Entry Return Policy
Maryland PTA will announce its winners by April 1.
Please do not plan for entries to be returned prior to
this date. If you want entries to be included in your
Local Awards Celebration then please plan
accordingly being sure to make your celebration
date after April 1, 2015. Maryland PTA will make
every effort to return all entries with the exception
of Outstanding Interpretation Winners and
Literature.
Kobie Long “Scrambled Students”
Hubbell Elementary PTA, IA
Return Student Artwork (cont’d.)
• Non‐advancing original photography and visual arts pieces should be returned to student artists as soon as possible after Local PTA recognition. • Artworks submitted electronically are not returned.
• Please be sensitive to secondary students needing to submit their artwork to portfolios for finals, scholarships and college admission. Evaluate Your Program
 Collect feedback from your team using an evaluation form
 Share with your PTA President/New Reflections Chair
We’re Here to Help You!
MD PTA OFFICE – 410‐760‐6221
MD PTA Arts in Education Chair: Alexandria Briggs‐Blake
Email: [email protected]
National PTA Training and Support
1. Reflections eLearning Course
2. Informational Webinar Aug 5. 8PM
3. Step by step guidance: [email protected] (800) 307‐4PTA (4782)
4. Online Registration Tech Support: [email protected]
THANK YOU FOR MAKING A DIFFERENCE AND SUPPORTING ARTS IN EDUCATION!!!