8.7 - Powerpoint Content - Slides for print

Yikes!
My Campus is Changing to the Banner
Student System!
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Yikes!
My Campus is Changing to the Banner
Student System!
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Presenters
Sally Darr, Senior Analyst Programmer
Suelaine Matthews, Manager, Access Office
Linda Nissenbaum, Manager, Access Office
St. Louis Community College
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OBJECTIVES
•
•
•
•
•
To show what is possible
To share the history of the system
To define the goals of the system
To explain how the system works
To demonstrate a multi campus system that
can be modified for a single campus
• To provide basic technical details
• To suggest next steps
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HISTORY
In 1993 a meeting was held between Access Office
and Information Systems
– Identified goals
– Identified data needed
– Received League of Innovation Award
(1995)
In 2000, the college changed student systems by
adopting BANNER.
– Given screens and told to design
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SECURITY
•Restricted access to screens and to reports
•Must have the buy in of the entire college
•Tight security
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BANNER IS FUN
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To automatically
print instructor memos
To share information
among Access Office
personnel
Goals
To collect data
To generate reports
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IDENTIFYING DATA
Student
Name
Campus
Student
ID
Semester
Served
Accommodations
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IDENTIFYING DATA
Notify
all or
none
Disability
Support
Persons
Alternate
format
Sign Language Mode
Print
Enlargement
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IDENTIFYING DATA
Access
Office
Services
Referral
Source
Documentation
Status
Permissions
Advisor
Code
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THREE FORMS
SGADISA
SEAASGN
SEADETL
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LOCATION
OF
SGADISA
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LOCATION OF
SEAASGN AND SEADETL
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The Anatomy of a form
SGADISA
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SEAASGN
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SEADETL – GOALS SCREEN
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SEADETL – NEEDS SCREEN
LINDA
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SEADETL – SERVICES SCREEN
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CREATE VALIDATION TABLES
SCREEN
SGADISA
SEAASGN
SEADETL– GOAL SCREEN
SEADETL-NEED SCREEN
SEADETL-SERVICE SCREEN
VALIDATION TABLE
STVDISA
STVSSGP
STVGOAL
STVNEED
STVSSER
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VALIDATION TABLE FOR SGADISA = STVDISA
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SGADISA
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SGADISA
Type of Disability
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VALIDATION TABLE FOR SEAASGN = STVSSGP
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SEAASGN
Campus
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SEAASGN
Campus
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BANNER IS FUN
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SEASSGP
Service Group Rules Form
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ACCOMMODATIONS ON SEADETL-GOAL SCREEN
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•
•
•
•
•
FUNCTION
INSTRUCTIONAL ACCOMMODATIONS
TESTING ACCOMMODATIONS
SUPPORT PERSONS
ENVIRONMENTAL ADJUSTMENTS
EQUIPMENT
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VALIDATION TABLE FOR SEADETL GOAL SCREEN = STVGOAL
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SEADETL – GOAL SCREEN (Accommodations)
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SEADETL – GOAL SCREEN (Semester Served)
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NEEDS
•
•
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ALTERNATE FORMAT NEEDS
ADAPTIVE FURNITURE NEEDS
MISCELLANEOUS NEEDS
SUPPORT PERSON NEEDS
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VALIDATION TABLE FOR SEADETL- NEED SCREEN = STVNEED
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SEADETL – NEEDS SCREEN
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SEADETL – NEEDS SCREEN
Who Referred the Student?
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SERVICES
•
•
•
•
•
•
•
ACCESS OFFICE SERVICES
REFERRAL/PRIMARY GOAL
REFERRAL /DISABILITY RELATED
REFERRAL/ LEARNING
REFERRAL/PERSONAL
DATE PERMIT ENTERED
DOCUMENTATION STATUS
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VALIDATION TABLE FOR SEADETL SERVICE SCREEN = STVSSER
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SEADETL – SERVICE SCREEN (Access Office Services)
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SEADETL – SERVICE SCREEN (Referrals)
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SEADETL – SERVICE SCREEN (Permits and Documentation Status)
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SEADETL –SERVICE SCREEN
(Communication Mode of Deaf Students)
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VALIDATION TABLE FOR SEADETL – SERVICE SCREEN
(Communication Mode) = STVSEPR
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SEADETL – SERVICE SCREEN (Enlargement )
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VALIDATION TABLE FOR SEADETL – SERVICE SCREEN
(Enlargement) = STVSPRV
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BANNER IS FUN
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Instructor Notification
Memos
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WHERE DO I START
????
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FIRST ADD ONE “SMALL” TABLE
STVGOAL
limit of 30
characters
As much as
Syou
ZVGOAL
need !
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… AND MAKE IT POSSIBLE TO CONTROL
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BUT HOW DO YOU GET TO
THE DATA ?
BANNER
FORMS
TABLES
ODBC
MS ACCESS
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IN “LAYMEN’S” TERMS
 “Give me the student names, IDs, and
campus from Banner who have a goal code of
0000 (“ACCOMODATIONS ENTERED”) as well as
an Actual Date they were entered for the term I
ask for.”
 “Then get me the classes and instructors
for which these students are registered.”
 “Link up the accommodations for which
they have been approved.”
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THE MOST IMPORTANT SCREEN FOR THE
“TECHIE” … SEADETL - GOALS
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THE NOTIFICATION
LETTER
Data in action ….
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BANNER IS FUN
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REPORTS
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REPORTS
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REPORTS Number of Students
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REPORTS Number of Students
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INTAKE REPORT
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INTAKE REPORT
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INTAKE REPORT
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INTAKE REPORT
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REPORT: Accommodation and Service Counts
Number of students approved for specific
accommodations and services
–
Example: Total number of students
approved for volunteer notetaking services
– Example: Total number of students
provided Interpreting services
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REPORTS Accommodation and Service Counts
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KEY BENEFITS
• Consistent assignment of
accommodations district-wide
• Reduction of errors
• Quick access to information
• Professional, quality documents
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KEY BENEFITS
• Cost effective
• Timely generation of memos
• Ease in acquiring and sharing
information among Access staff
• Can track student’s use of services
(historical data)
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WHAT WE LEARNED
• Garbage in, garbage out
• Coordinate your forms with the Banner
forms
• Can’t be territorial if multi-campus
• Keep it simple
• An imperfect system can be tweaked
• Cannot delete items that have been used
• Need one person to add items
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NEXT STEPS
• Believe it can be done!
• Identify your goals
• Identify the data
• Identify someone in IS that will be open
to meeting with you.
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CONTACT US
• Sally Darr 314.513.5027
[email protected]
• Suelaine Matthews 314.513.4549
[email protected]
• Linda Nissenbaum 314.984.7654
[email protected]
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QUESTIONS?
GOOD LUCK !
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