An Updated Report on the ADMM-Plus HA/DR EWGs from 2014 to

An Updated Report on the ADMM-Plus
HA/DR EWGs from 2014 to 2015
Co-Chairs of Lao PDR and Japan
Contents
Review of HA/DR EWG activities from 2014 to 2015:
1 Schedule of HADR EWG
2 Work plan for HADR EWG: main 3 pillars
3 2014: a year of the good preparation
4 2015: a year of the great progress
5 Schedule for HADR EWG in 2016
SCHEDULE OF HADR EWG
2014
2015
#4
#5
Meeting
Meeting
(JUL 2014)
(DEC 2014)
Japan
Lao PDR
#6
Meeting
(with TTX)
(AUG 2015)
Lao PDR
CDC
(AUG 2015)
Lao PDR
Successfully finished
2016
#7
#8
AM-HEx
#9
Meeting
Meeting
[CPX / FTX]
Meeting
(DEC 2015)
(MAY 2016)
(SEP 2016)
(DEC 2016)
Japan
Japan
Thailand
Lao PDR
IPC
(NOV 2015)
Thailand
MPC
FPC
(MAY 2016) (JUL 2016)
Japan
Thailand
2016
Work plan for HADR EWG: main 3 pillars
- Work plan and the sequent activities in HADR EWG
Swift Response
• To deploy a certain scale of
assisting entities such as military
org. to affected areas as quickly
as possible.
• Need to improve readiness to
receive, information gathering
capabilities, decision-making
process, and transportation
capabilities.
• To establish more efficient
domestic procedures for
deploying and accepting
assistance troops.
Considering relevant
legal issues
by assisting foreign forces
Shared Assessment
and Seamless Support
Smooth hand-over to
Reconstruction players
• To make all players share the
accurate needs of affected areas.
• To maintain effective supply
cycle under cooperation with
local govt., civilians, to deliver
proper assistance to right areas,
at the right time.
• To avoid duplication, waste of
labor
• To realize smooth hand-over of
military relief operations to
civilian sectors that can be
engaged with recovery efforts
for a longer time.
• Need to closely collaborate with
NGOs and UN agencies.
Development of SOP
focusing on the MNCC
“Best practices”
on the withdrawal phase of
the HA/DR operations
Relevant legal issues by assisting foreign forces [1/2]
- The Co-chairs prepared a template of the Declaration by affected
countries.
- The template aims to serve as an effective tool to help settle
various issues that might arise when the affected country receives
foreign forces assistance during an HA/DR operation.
- The EWG recongnizes the worst situation is when the affected
country has no prior arrangement with the assisting country, such as
a Status of Forces Agreement (SOFA) or Visiting Forces Agreement
(VFA).
- After collecting inputs from the TTX in AUG 2015, the 7th EWG
meeting last December in Tokyo accepted in principle the final
version of the template of declaration by affected countries,
reaffirming that the template is not legally-binding in any sense and
each member country is advised to apply it with its own judgments
and modification.
Relevant legal issues by assisting foreign forces [2/2]
- Through the template, what will be solved follows as:
Items
Detail
1 Transition through the airspace of the third country
2 C.I.Q process
-
3 Use of Infrastructure
- Highways, air/sea ports, river, land for the stationing of foreign forces, etc.
4 Force Protection
5
Licenses & Special
Items
6 Accidents
7 Communications
8
Mutual Provision of
Items & Services
Food relief assistance.
Medical tools: knives for medical operation, X-ray scanners, etc.
Medicines and anesthesia.
Search and rescue dogs.
- Would the affected country be able to allocate resources for the force protection of the
foreign forces?
- How about the protection of the stationing premises for the foreign forces?
- Should the affected country allow those sites to be under the exclusive control of the
foreign forces?
- License for medical service, surgical operations, etc.
- License for car, ship and other vehicles to drive.
- Medical tools, medicines, disease prevention chemicals, etc.
- In case foreign forces were accidentally involved in the following situations, should these
cases be disputed in the court of the affected country?
- Traffic accidents.
- Death of patients in medical treatment or surgical operations.
- Infringement of private properties.
- Risk of overlapping frequencies.
- Providing required items and service assistance for each other might be useful for
greater military-to-military cooperation in HA/DR situation?
Development of SOP focusing on the MNCC [1/2]
- The SOP should state clearly that the MNCC (Multi-National
Coordination Center) functions as a coordinating platform to
facilitate foreign military assistance, and is not intended for
command and control purposes.
- The primary roles of MNCC should include sharing information
and assisting the optimal use of foreign military assets.
- The MNCC should contain appropriate interface with civilian
actors and be coordinated in broader national architecture for
HADR within the affected country (national disaster
management authority and JTF).
- The SOP will be developed as annex to its unfinished Chapter 6
of SASOP based on the authorization in ACDM (ASEAN
Committee on Disaster Management).
Development of SOP focusing on the MNCC [2/2]
* Tentative standard structure of the MNCC
ＪＴＦ/NDMO/
Relevant organisation
Assisting
Foreign
Forces
Director
Assistant
Director
Information
Sharing
Cell
Center
Support
General
Coord
Monitoring
Request for
Assistance
Analysis Cell
Culture/
Lang Cell
Operational
Cell
SAR/Engr
Medical
Air
Naval
Land
Transportation
Legal/
Local
Policing Cell
Foreign
Liaison
Planning
Cell
Affected State
Coord Cell
Logistics
Coordination
Cell
Public Affairs/
Media Cell
CIMIC
Cell
Civilian
Sector
“Best practices” on the withdrawal phase [1/2]
- Given that careful planning and practices are required for the
smooth withdrawal of the HA/DR operations, the HA/DR EWG
agreed on the importance of further discussing the issues
related to the withdrawal and transition phase of the HA/DR
operations in the future HA/DR EWG.
- It is difficult us to establish solid criteria on military withdrawal
from the affected areas, because it is frequently influenced by
various factors such as diplomatic, political, social and others.
- It is, however, possible to find some clues and implications for
such criteria, conditions and necessary matters for consideration
through collecting the “Best Practices”, inter alia, focusing on
the withdrawal phase in the recent DR cases which the ADMMPlus member countries have been involved in.
“Best practices” on the withdrawal phase [2/2]
* An example of Thailand’s assistance for Myanmar in 2015
Item
Outline of the
Disaster
Term of
Detachment
Organization & Task
Activities
Exit Strategy
Content
Severe flooding ,Jul.-Sep.2015 affecting 12 of the country's 14 states and resulting in
about 103 deaths and up to 1,000,000 people otherwise affected. The Myanmar’s
government declared a state of emergency on 30 July in the four worst-hit regions
27 Aug.- 4 Sep. 2015 ( 7 days at 10 villages in Hinthada District, Ayeyarwadee Region)
HA during the recovery phase of the rain disaster.
51 Military Personnel ( not included 18 FA)
Assets : 1 MMU( 19) , 1 PMU(5), 2 WPU(11), CP&CS(10), Com(6)
Mobile Medical Services. Preventive Medicine and Disease Control, Water Purification.
- Term of the Detachment and mission was determined in the Joint Plan with Ministry
of Public Health and Local Government before deployment. ( 7 days , 14 villages)
- Consideration of transfer to civilian local governments and local health agencies as
well as medical supplies contribution to civilian hospital.
2014:
a year of the good preparation
4th HA/DR-EWG in JUL 2014, JPN [1/2]
4th HA/DR-EWG in JUL 2014, JPN [2/2]
- 4 action items adopted in 4th EWG in JUL 2014, Tokyo (extract)
1 Considering ways to address the legal issues of the assisting foreign forces
- Discuss ways to address the legal issues with regard to the status of the assisting foreign forces
- It is politically unrealistic to conclude legally binding treaties such as a regional Status of Force
Agreement
- Streamlining the C.I.Q requirements, for example, would contribute to swift entry of the assisting
foreign forces into the affected state.
2 Development of an ADMM Plus HA/DR Standard Operating Procedures(SOP)
- Developing a multilateral HADR SOP with a view to establishing ADMM Plus standards
- Building upon the existing SOPs (MNF SOP) * Creating a brand-new SOP might risk causing confusions
- Incorporating past regional experiences (e.g. Haiyan MNCC lessons)
- Long term contribution for future development of the SASOP Chapter Six
3 “Best practices” booklet on the withdrawal phase of the HA/DR operations
- Instead of creating a SOP on the withdrawal of the HADR operation, gather and share the experiences
and the issues that are relevant for planning smooth withdrawal of the military assets
- One of the key elements is the Civil-Military Cooperation (e.g. how to smoothly hand-over the
responsibilities from the military forces to civilian actors)
4 “More effective ways to store and share the lessons?”
- As the first step, developing a portal website which has a list of direct links to relevant websites in
order to facilitate easier access to relevant information
- Sharing the HA/DR lessons and the related activities of the participant countries
- Uploading HA/DR’s EWG activities (EWG discussions, exercises, a SOP , etc)
5th HA/DR-EWG in DEC 2014, Lao PDR [1/2]
5th HA/DR-EWG in DEC 2014, Lao PDR [2/2]
1 “Legal Issues of Foreign Forces”
- The Meeting recognized the draft of declaration contents as the useful starting points for the EWG
continuing discussions on the legal issues of foreign forces’ activities.
- For the future activities including 2015 TTX in the Lao PDR, the EWG continues to discuss the item in
order to deepen the regional understanding on the legal aspects of the foreign forces in HADR.
2 “Development of an ADMM-Plus HADR Standard Operating Procedures (SOP)”
- The Meeting agreed that the EWG should continue to develop the SOP contents based on the CoChairs’ document on the MNCC.
- The Meeting also asked the Co-Chairs to make a request in their EWG reporting at the upcoming
ADSOM-Plus WG that the value of the EWG’s SOP, being developed as potential annexes to SASOP
Chapter Six would be discussed at the ADSOM process. The outcome of the ADSOM discussions on
this subject would be shared at the future EWG meetings.
3 “Concept of Table Top Exercise (TTX) in the Lao PDR, 2015”
- The Meeting agreed that the Concept of TTX as presented in the TTX Workshop on the 11th
December 2014 is the useful first step towards a fuller planning of the exercise in 2015.
- While the key focus of TTX remains military-to-military cooperation, the Co-Chairs recognized the
importance of involving civilian partners concerned, including from AHA Centre, UNOCHA, legal
specialists, and other related disaster management organizations.
2015:
a year of the great progress
6th HA/DR-EWG & TTX in AUG 2015, Lao PDR [1/5]
6th HA/DR-EWG & TTX in AUG 2015, Lao PDR [2/5]
6th HA/DR-EWG & TTX in AUG 2015, Lao PDR [3/5]
6th HA/DR-EWG & TTX in AUG 2015, Lao PDR [4/5]
6th HA/DR-EWG & TTX in AUG 2015, Lao PDR [5/5]
- Points of co-chair’s summary in 6th EWG in AUG 2015, Lao PDR (extract)
The Meeting recognized that the draft needs to be updated, taking into consideration the
points which include – but not limited to – the following;
1 Declaration by affected countries
- The term for privileges and immunities of military personnel should be carefully refined to
be more specific, rethinking the applicability of the Vienna Convention to assisting foreign
troops in HADR operations
- The nature of this declaration should be clarified as a declaration unilaterally issued by the
affected country, which might include formal request for foreign assistance upon disasters.
- The declaration should include reference to existing documents such as AADMER and
SASOP and be consistent with them.
- The declaration should clearly state that the affected state has primary responsibility for
providing security and protection for assisting foreign troops.
2 The SOP focusing on the Multi-national Coordination Centre (MNCC)
- The SOP should state clearly that MNCC functions as a coordinating platform to facilitate
foreign military assistance, and is not intended for command and control purposes.
- The primary roles of MNCC should include sharing information and assisting optimal use of
foreign military assets.
- The MNCC should contain appropriate interface with civilian actors and be nested with
broader national architecture for HADR within the affected country (national disaster
management authority and JTF).
- The SOP should clearly state that it needs to be applied with relevant modification based on
operational variables such as capabilities of JTF or types of assets available.
7th HA/DR-EWG in DEC 2015, Japan [1/6]
7th HA/DR-EWG in DEC 2015, Japan [2/6]
7th HA/DR-EWG in DEC 2015, Japan [3/6]
7th HA/DR-EWG in DEC 2015, Japan [4/6]
7th HA/DR-EWG in DEC 2015, Japan [5/6]
7th HA/DR-EWG in DEC 2015, Japan [6/6]
- Points of co-chair’s summary in 7th EWG in DEC 2015, Japan (extract)
1 Declaration by affected countries
- The Meeting accepted in principle the final version of the template of declaration by
affected countries, reaffirming that the template is not legally-binding in any sense and each
member country is advised to apply it with its own judgments and modification.
2 The SOP focusing on the Multi-national Coordination Centre (MNCC)
- The Meeting recognized that the draft SOP needs to be refined further, especially in terms of
its CIMIC function, taking into consideration the comments from UNOCHA, requesting the cochairs circulate the updated draft NLT the 4th week of DEC 2015, seeking further comments
from the member countries until 31st MAR 2016.
3 The “Best Practices” on the withdrawal phase of the HA/DR operations
- The Meeting acknowledged the importance of relevant documents, inter alia, the SASOP,
APC-MADRO and Oslo Guideline when considering the withdrawal phase.
- The Meeting recognized the following:
 The phases of DR operations are varied and difficult to distinguish from one another, which depend on
the affected areas and fields like airlift, medical, transport, etc.
 Careful attention should be paid so as not to impair the sentiments of the people in the affected areas
when the affected country announces the transition of the phase and/or assisting foreign forces
announce their withdrawal
 The EWG member countries’ ideas are of great value when considering concrete criteria and conditions
in withdrawal before deployment
- The Meeting requested the co-chairs to finish collecting the Best Practices by the end of
2016.
Schedule for HADR EWG in 2016
ADMM Plus
2 0 1 3
Exercises
Jun. HADR MM Exercise (Brunei)
[AUG] ADMM Plus @Brunei
[FEB] ADSOM + WG @Myanmar
2 0 1 4
EWG
[APR] ADSOM + @Myanmar
[JAN] 3rd HADR EWG (Vietnam)
[JUL] 4th HADR EWG (JPN)
[DEC] 5th HADR EWG (Lao PDR)
[FEB] ADSOM + WG (Malaysia)
2 0 1 5
[APR] ADSOM + (Malaysia)
Back-to-
[AUG] 6th HADR EWG & TTX (Lao PDR) back
[AUG] CDC
[NOV] ADMM Plus (Malaysia)
[DEC] 7th HADR EWG (JPN)
[NOV] IPC・ISS
[FEB] ADSOM + WG (Lao PDR)
[APR] ADSOM + (Lao PDR)
[MAY] 8th HADR EWG (JPN)
Back-toback
[MAY] MPC
[JUL] FPC・FSS
2 0 1 6
[SEP] AM-HEx CPX・FTX
2 0 1 7
[TBC] ADSOM+ WG (Philippines)
[DEC]
9th HADR EWG (Lao PDR) wrap up &
hand over to the next co-chairs
Malaysia and the US
8th HA/DR-EWG & MPC in MAY 2016, Japan
[8th HA/DR-EWG]
 Date: Afternoon of 10 MAY
 Venue: Hilton Narita (Narita)
 Closest Airport: Narita Airport
[MPC for AM-HEx 2016]
 Date: 11 and 12 MAY
 Venue: Hilton Narita (Narita)
 Closest Airport: Narita Airport
AM-HEx 2016: September in Thailand
2016: a year of accomplishment…
…and of bridge to the next cycle of the EWG