Sep 16, 2015

Transcription

Sep 16, 2015

CITY OF LOCKPORT
CITY COUNCIL MEETING
AGENDA
WEDNESDAY, SEPTEMBER 16, 2015
a.
PLEDGE OF ALLEGIANCE:
b.
ROLL CALL:
c.
INTRODUCTION:
7:30 P.M.
d.
AGENDA PARTICIPATION:
(Any person who wishes to speak on a topic that is on the Agenda of the Meeting shall
fill out a Speaker Card before the start of the Meeting, either at the City Clerk’s Office, or may
give to the City Clerk before the start of the Meeting itself, stating name, and topic on the
Agenda to be discussed. Speaker Cards are required for each of the items the Speaker wishes
to address. The purpose of the Cards is to obtain the spelling of name of the Speaker, contact
information, and provide for efficient meeting administration. All Speakers shall comply with
these rules, which shall be posted at the Speaker Sign-In desk and rulings of the City Clerk.
Speakers shall be called by name to approach the podium by the City Clerk. A time limit of five
(5) minutes shall be imposed on each Speaker.)
e.
f.
CONSENT AGENDA:
1.
Regular City Council Meeting Minutes of September 2, 2015: Motion to approve
the September 2, 2015 Regular City Council Meeting Minutes as presented.
2.
Committee of the Whole Meeting Minutes of September 2, 2015: Motion to approve
the September 2, 2015 Committee of the Whole Meeting Minutes as presented.
3.
Payroll Period ending August 30, 2015: Motion to approve the Payroll Period
ending August 30, 2015 as presented,
4.
Approval of Various Bills: Motion to approve the Various Bills as presented.
5.
Radio Communications – PD/Resolution NO. 15-072: Motion to pass Resolution
No. 15-072/A Resolution authorizing the purchase of new radio equipment for the
Police Department.
APPROVAL OF MEETING MINUTES: (If not approved as a Consent Agenda Item)
g. APPROVAL OF PAYROLL: (If not approved as a Consent Agenda item)
____________________________________________________________________
h. MAYOR’S REPORT:
i.
CITY CLERK’S REPORT:
1
j.
STAFF REPORT:
1. CITY ADMINISTRATOR:
1. B. Benson Memo 8/27/15
and the City’s Letter of Support
CA-1
Ducere LLC, Letter of support for its Oil
Storage and Loading Facility in
unincorporated Will County. (INFO. ONLY)
ED-1
STBP-IL 7 Frontage Road Bridge Project
Recommendation for Selection of
Consultant/Resolution No. 15-074
Action: Motion to pass Resolution No.
15-074/A Resolution authorizing the City
Administrator to enter into an
Agreement with Baxter & Woodman for a
cost of $185,906.47 ($37,181.30 Local
Match) for the STP-Bridge IL 7 Frontage
Road Bridge Project
2. ADMINISTRATIVE ASSISTANT:
3. FINANCE DIRECTOR:
4. POLICE CHIEF:
5. CITY ATTORNEY:
6. DIRECTOR OF COMMUNITY &
ECONOMIC DEVELOPMENT:
7. DIRECTOR OF ENGINEERING:
1. A. Wagner Memo 9/9/15
8. DIRECTOR OF PUBLIC WORKS:
1. J. Findlay & J. Cronin Memo
9/10/15
k.
PW-1
PERMANENT COMMITTEES;
1. PLAN & ZONING COMMISSION:
2. HERITAGE AND ARCHITECTURE:
l.
NEW BUSINESS – MISCELLANEOUS
2
CAB Chassis – Capital Outlay/Resolution
No. 15-078
Action: Motion to pass Resolution No.
15-078/A Resolution authorizing the
Administrator and Staff to purchase a
2016 International Cab and Chassis from
Rush Truck Center of Northern Illinois
for a total cost of $85,042.00.
m. OPEN FLOOR FOR COMMENTS
(Comments will be heard on items that do not appear on the Agenda. The Public
Comment portion of the Agenda shall be subject to a twenty (20) minutes limitation. A
time limit of five (5) minutes shall be imposed on each Speaker.
The purpose of having Public Comments as an Agenda Item is to allow any person to
make his/her views known to the City Council upon any subject of general or public
interest.
The Council recognizes that Public Comments are for the purpose of legitimate
inquiries and discussion by the Public, and not for the purpose of advancing arguments or
repetitious questions concerning matters which the Council believes to be closed or not
of general public concern.
The Council shall have the right during this period to decline to hear any person or subject
matter upon proper motion and majority vote by the Council.
Each person wishing to speak during the Public Comment portion of the Agenda must fill
out a Public Comment Speaker Card stating name, and the topic about which he/she
wishes to speak as well as a sign-in sheet, and give to the City Clerk at the Meeting itself.
The purpose of the Cards is to obtain the spelling of the name of the Speaker, contact
information, and provide for efficient meeting administration.
The order of speaking shall be based upon the order of sign-in with first person signing-in
speaking first and so forth. If the twenty (20) minutes has elapsed before all Speakers
who have signed up are allowed to speak, the City Council may elect to continue the time
period.
However, if the City Council elects not to extend the time period those Speakers who
signed up but did not speak may if they so choose to be placed on the next Agenda under
the Public Comments Section and shall be placed at the top of the Sign-In Sheet in the
same order they were in from the previous Sign-In Sheet.
All Speakers shall comply with these rules which shall be posted at the Speaker Sign-In
desk and rulings of the City Clerk. )
n.
ADJOURNMENT
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OPEN MEETINGS EXEMPTIONS
2(c)(1) 2(c)(2)2(c)(3)2(c)(5)2(c)(6)2(c)(11)-
2(c)(21)-
Appointments, Employment, Compensation, Discipline,
Performance, or Dismissal of specific Employees.
Collective Bargaining Matters.
Selection of a person to fill a Public Office, including a vacancy
in a Public Office.
Purchase or Lease of real property, including meetings held for the
purpose of discussing whether a particular parcel should be acquired.
The setting of a price for Sale or Lease of property owned by the
public body.
Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court
or administrative tribunal, or when the public body finds that an action
is probable or imminent, in which case the basis for the finding shall
be recorded and entered into the minutes of the closed meeting.
Discussion of minutes of meetings lawfully closed under this Act,
whether for purposes of approval by the body of the minutes or semiannual review of the minutes as mandated by Section 2.06.
4
e.1
CC – September 2, 2015
The City Council Meeting was held on Wednesday, September 2, 2015 in the Board
Room, 3rd Floor, of the Central Square Building.
Mayor Streit called the Meeting to order at 9:13 p.m.
COUNCIL MEMBERS PRESENT:
PETRAKOS, CAPADONA, GILLOGLY
SMITH, DESKIN, VANDERMEER,
BARTELSEN
COUNCIL MEMBERS ABSENT:
PERRETTA
ALSO PRESENT:
S. STREIT, MAYOR
A. MATTEUCCI, CITY CLERK
B. BENSON, CITY ADMINISTRATOR
T. THANAS, CITY ATTORNEY
T. LEMMING, CHIEF OF POLICE
P. HIRTH, DIRECTOR OF COMMUNITY AND
ECONOMIC DEVELOPMENT
L. HEGLUND, FINANCE DIRECTOR
A. WAGNER, DIRECTOR OF ENGINEERING
PRESS PRESENT
Frank Vaisvilas, Free Lance Reporter for Southtown Star, David Lipowski, Reporter for
Lockport Legend, and Cathy Wilker, Volunteer for LCTV were present to cover the Meeting.
CONSENT AGENDA
MOTION BYCAPADONA, SECOND BY DESKIN TO HAVE A CONSENT AGENDA.
ALL VOTED AYE – MOTION CARRIED
APPROVAL OF CONSENT AGENDA
MOTION BY SMITH, SECOND BY GILLOGLY TO APPROVE THE CONSENT AGENDA
AS PRESENTED.
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1.
2.
3.
4.
5.
6.
7.
8.
Regular City Council Meeting Minutes of August 19, 2015: Motion
to approve the August 19, 2015 Regular City Council Meeting
Minutes as presented.
Committee of the Whole Meeting Minutes of August 19, 2015: Motion
to approve the August 19, 2015 Committee of the Whole Meeting
Minutes as presented.
Payroll Period ending August 16, 2015: Motion to approve the
Payroll Period ending August 16, 2015 as presented,
Approval of Various Bills: Motion to approve the Various Bills as
presented.
2ND Amendment to American Tower Lease at 425 W. Division Street Cell
Tower Motion to approve the proposed Second Amendment to the
American Tower Lease at 425 W. Division Street.
2015 Amended Budget: Motion to approve the Amended
2015 Budget as presented.
1040 S. State Street Façade Grant Application (Lockport Vacuum):
Motion to approve the Façade Grant in the amount of $3,000. The
building is eligible and the work is within the scope of the program.
933 S. State Street Façade Grant Application (Embers Tap
House): Motion to approve the Façade Grant in the amount of
$10,000. The building is eligible and the work is within the scope
of the program.
6 ALDERMEN VOTED AYE
- MOTION CARRIED
1 ABSENT – PERRETTA
1 ABSTAIN - PETRAKOS
DECEMBER 31, 2015 STUB AUDIT PRESENTATION BY SIKICH, LLP
Jim Savio, Partner with Sikich, LLP presented and highlighted the report.
MOTION BY VANDERMEER, SECOND BY CAPADONA TO APPROVE THE
DECEMBER 31, 2015 STUB AUDIT AS PRESENTED.
A PROPOSAL ESTABLISHING A “DORMANT” SPECIAL SERVICE AREA FOR THE
SAGEBROOK SUBDIVISION/ORDINANCE NO. 15-020
Interim City Attorney, Tom Thanas presented Administrator Benson, Director of
Community and Economic Development, Pam Hirth, and his Memo dated August 19,
2015.
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The recently approved Amended Annexation Agreement for the Sagebrook
Subdivision being developed by M/I Homes authorizes the City of Lockport to
establish a “dormant” Special Service Area (SSA) that covers all or part of the
development. The SSA serves as a backup funding mechanism if the Developer of
the subdivision and the Homeowner Associations (HOAs) created to serve the future
Residents of the subdivision fail to perform their duties with respect to maintaining the
common areas. The Special Services that may be provided will be at the City of
Lockport’s discretion and shall include by way of example and not as a limitation the
maintenance of common areas, landscaping, repair and replacement of entry
monuments and signs, maintenance, repair and replacement of private roads, and
stormwater area maintenance including aerators and any other surface or
subsurface improvements needed to provide stormwater service to the Residents of
the subdivision.
The SSA tax is “dormant” because the tax is not imposed through the Real Estate
Tax Bill process unless the City is pressed into service by the failure of the
Developer or the HOAs to perform their required duties. The tax applies only to
properties within the subdivision, and Lockport Residents and businesses outside of
the SSA have no obligation to pay for any of the Special Services. Since 2003, the
City of Lockport has established 16 dormant SSAs for Residential subdivisions. The
proposed Sagebrook SSA will be SSA #17 in the City of Lockport. The use of the
dormant SSA process is now common in Municipalities that have experienced a
substantial increase in Residential Development.
M/I Homes is the only Owner of the property at this point. Individual lots have not
been sold yet. M/I Homes agreed to the establishment of the dormant SSA in the
Amended Annexation Agreement and will not file a formal objection to the SSA.
Subsequent purchasers of the lots and houses in Sagebrook will be buying subject
to the existence of a dormant SSA, and the SSA will appear as an encumbrance
on the land in the buyers’ title reports. The existence of a dormant does not
diminish the value of Residential real estate. It usually enhances value so buyers
know that there will be a funding mechanism in place if the Developer or an HOA
fails to adequately perform its maintenance obligations.
The establishment of an SSA is a two-step process. The City Council is required to
pass an Ordinance that proposes the establishment of the SSA, schedule a
P ublic H earing on the proposed SSA, and publish and send notice of the Public
Hearing. After the Public Hearing, the City Council will be requested to pass a
second Ordinance that actually establishes the SSA. If approved, the SSA
Ordinance will be recorded against all of the properties that comprise the
Sagebrook Subdivision.
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But, the Will County Clerk and Will County Treasurer will not be asked to impose an
SSA tax until there is a need for the tax to reimburse the City for maintenance
expenses it incurs in case of default by the Developer or the HOAs.
The State Law that authorizes SSAs has an objection process that would allow at
least 51% of the Owners of property within the SSA and at least 51% of the
registered voters (“electors”) to defeat the establishment of an SSA by filing a written
objection to the SSA within 60 days of the close of the Public Hearing. Because M/I
Homes has agreed by the Amended Annexation Agreement to the establishment of
the SSA, M/I Homes has already waived its right to object to the dormant SSA.
Subsequent purchasers of the lots and houses in the subdivision are bound by the
waiver in the Amended Annexation Agreement.
The advantage of establishing a dormant SSA for Sagebrook is that a funding
mechanism is put in place in case the developer and the HOAs fail to perform their
maintenance obligations. The SSA will allow the City to step in to cure the default and
not have to rely on general taxing funds to cover the expense of performing
necessary maintenance of the common areas. The City staff hopes that there will
never be a need for the dormant SSA to be activated because the implementation
of the SSA will require staff time that is not usually allocated for this type of work.
But, the property values are maintained and eyesores are avoided when a dormant
SSA is activated.
The City Staff recommends that the City Council approve the attached Ordinance
proposing the establishment of a dormant SSA for Sagebrook and set Wednesday,
October 7, 2015, at 7:00 p.m., as the date and time for the Public Hearing on the
proposed SSA. The Public H earing would be conducted as an agenda item during
the regular City Council Meeting on October 7th. If the City Council concludes the
Hearing at that meeting and is prepared to move forward, the City Staff will be
requesting the City Council to pass a second Ordinance that will actually establish
the Sagebrook SSA.
MOTION BY CAPADONA, SECOND BY BARTELSEN TO PASS ORDINANCE NO.
15-020/AN ORDINANCE PROPOSING THE ESTABLISHMENT OF A SPECIAL
SERVICE AREA FOR THE SAGEBROOK SUBDIVISION AND SCHEDULING A
PUBLIC HEARING ON THE PROPOSED SPECIAL SERVICE AREA.
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2015 BRIDGE MAINTENANCE PROJECT BID LETTING/RESOLUTION NO. 15-070 &
RESOLUTION NO. 15-071
Director of Engineering, Amy Wagner presented her Memo dated August 27, 2015.
On August 19th, 2015, the City Council approved the base bid in the amount of
$265,133 for the 2015 Bridge Maintenance project. The Council requested
additional information about the additional alternate bid amount of $374,669, for a
total project cost of $639,802.
The alternate bid included the repairs recommended by Willett Hoffman &
Associates (the City’s NBIS program manager) to the High Road Bridge over the
Mink Creek. Work to the superstructure at High Road includes concrete slab
scarification, removal of existing drains and concrete around the drains,
installation of new drains and a micro-silica overlay. Additionally the wing-walls
are tipping inward so repair work to the substructure includes excavation behind
both abutments and installation of steel support system in front of the wing-walls
and steel tie rods to hold the wing-walls back in their original positions. Roadway
work includes HMA surfacing to repair roadway where excavation is necessary for
substructure work.
We need to decide whether or not we want to award the alternate Contract to be
constructed in 2016, or wait and rebid the work in the Spring.
MOTION BY DESKIN, SECOND BY PETRAKOS TO PASS RESOLUTION NO.
15-071/A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT
WITH D CONSTRUCTION IN THE BASE BID AMOUNT OF $265,133 AND
ALTERNATE FOR 2016, IN THE ADDITIONAL AMOUNT OF $374,669,
CONTINGENT UPON PASSAGE OF THE 2016 BUDGETED AMOUNT, WITH
THE REQUEST THAT D CONSTRUCTION DELAY WORKING ON THE
ALTERNATE BID LOCATION UNTIL SPRING SO THAT IT WILL BE PAID FOR
IN THE 2016 BUDGET.
ROLL CALL VOTE ON THE MOTION:
PETRAKOS, CAPADONA,
GILLOGLY, SMITH, DESKIN,
VANDERMEER, BARTELSEN – AYES
0 NAY
7 AYES 0 NAY 1 ABSENT – MOTION CARRIED
5
READ STREET RECONSTRUCITON RECOMMENDATION FOR APPROVAL
OF CHANGE ORDER/RESOLUTION NO. 15-073
Director of Engineering, Amy Wagner presented her Memo dated August 27,
2015.
The Read Street Reconstruction Project is currently being constructed by the City of
Lockport, with the help of Federal Surface Transportation Program (STP) funds. The
underground utility work is currently underway, including the construction of new storm
sewer infrastructure throughout the Corridor.
As part of the original Contract, there were anticipated water main conflicts. The
Contract included 140 feet of 8” water main adjustment at a unit price of $150.00 for
a total cost of $21,000.
During the construction of the storm sewer, the Contractor has come across several
locations where the existing water main is much shallower than anticipated. IEPA
design guidelines require water main to be a minimum of 5.5’ deep in order to be
below the frost line for this area. The Contractor has uncovered locations where the
existing water main is less than 4’ deep, and after roadway profile adjustments
required by the reconstruction of the street, would be even shallower.
MOTION BY DESKIN, SECOND BY CAPADONA TO PASS RESOLUTION NO. 15073/A RESOLUITON AUTHORIZING THE CHANGE ORDER IN THE AMOUNT OF
$95,300, TO RESOLVE CONFLICT/DEPTH ISSUES WITH THE WATER MAIN
WITHIN THE READ STREET RIGHT-OF-WAY.
Mark, from Strand is present to explain the situation to the Council. The Gentleman
was not standing at the podium with a microphone, therefore due to audio difficulty, his
explanation could not be recorded on the record.
PETRAKOS, CAPADONA, GILLOGLY,
BARTELSEN – AYES
0 NAY
7 AYES
0 NAY 1 ABSENT – MOTION CARRIED
6
RECESS
MOTION BY SMITH, SECOND BY DESKIN TO RECESS THE REGULAR CITY
COUNCIL MEETING AT 9:40 P.M. TO GO INTO EXECUTIVE SESSION FOR THE
PURPOSE OF PERSONNEL 2(C)1, PENDING LITIGATION 2(C)11, AND
ACQUISITION OF PROPERTY 2(C)5.
PETRAKOS, CAPADONA, GILLOGLY,
BARTELSEN – AYES
0 NAY
7 AYES 0 NAY 1 ABSENT – MOTION CARRIED
BACK ON THE RECORD
MOTION BY DESKIN, SECOND BY GILLOGLY TO GO BACK ON RECORD AT
10:28 P.M.
DISCUSSION OUT OF EXECUTIVE SESSION
Mayor Streit and Administrator Benson discussed three (3) additional alternative plans
to improve the Hamilton Street Parking Lot. V-3 was contacted and asked to provide
the City with additional options to improve the Hamilton Street Parking Lot. The City
wants to assist business on State Street by providing additional parking spaces, in
preparation for the 2017 IDOT State Street reconstruction project.
Sketches were provided and a discussion ensued on the three (3) options presented.
The discussion also included the importance of providing appropriate signage for
business during the reconstruction project.
Following the discussions the Council was in Agreement with further discussing and
pursuing Option 1.
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ADJOURNMENT
MOTION B Y PETRAKOS, SECOND BY CAPADONA TO ADJOURN THE REGULAR
CITY COUNCIL MEETING AT 10:58 P.M.
ALL VOTED AYE - MOTION CARRIED
Respectfully submitted by recording the minutes off the DVD,
Donna Tadey, Administrative/Deputy Clerk
8
e.2
COTW – September 2, 2015
The Committee of the Whole Meeting was held on Wednesday, September 2, 2015 in
the Board Room, 3rd Floor, of the Central Square Building.
Mayor Streit called the Meeting to order at 7:00 p.m. and led the Council in the Pledge
of Allegiance.
COUNCIL MEMBERS PRESENT:
PETRAKOS, CAPADONA, GILLOGLY
BARTELSEN
COUNCIL MEMBERS ABSENT:
PERRETTA
ALSO PRESENT:
S. STREIT, MAYOR
A. MATTEUCCI, CITY CLERK
B. BENSON, CITY ADMINISTRATOR
T. THANAS, CITY ATTORNEY
T. LEMMING, CHIEF OF POLICE
D. DRAKSLER, DEPUTY CHIEF
P. HIRTH, DIRECTOR OF COMMUNITY AND
ECONOMIC DEVELOPMENT
L. HEGLUND, FINANCE DIRECTOR
A. WAGNER, DIRECTOR OF ENGINEERING
J. FINDLAY, DIRECTOR OF PUBLIC WORKS
PRESS PRESENT
Frank Vaisvilas, Free Lance Reporter for Southtown Star, David Lipowski, Reporter for
Lockport Legend, Sawat Ahmad, Report for Joliet Herald News, and Cathy Wilker,
Volunteer for LCTV were present to cover the Meeting.
Mayor Streit provided an update on many Developments, Residential/Commercial
Developments that are currently taking place in Lockport.
1
Mayor Streit recognized the Volunteers who helped out during the Summer Art Series.
Mayor Streit recognized the Blanchard Family up to the podium. He acknowledged the
help that Mitzi, Katie, and Wayne have given for the Summer Art Series and for Canal
Days.
Mayor Streit recognized his wife Wendy, his daughters Zoe and Penelope. He thanked his
wife for her countless hours thinking about things, researching things, looking up things.
She has made everything happen. Mayor thanked not only Wendy, but thanked his
daughters as well for all that they have done during the Summer Art Series.
Mayor Streit recognized Susan and George Padgen. Susan is the kind of person that gets
things done. She has an eye for quality, she wants to make sure things are done right, and
she’s on it. Her husband George is right there with her helping out in any way that he can.
Susan has her hand in everything and Mayor thanked both of them.
Scouts from Troop 50 were present in the audience. Jacob and Colin was recognized and
the Mayor thanked them for all of their help with the Summer Art Series, and some of the
other fundraising events that take place in the City of Lockport. Mayor Streit said they are
always out there. They are helping, whether it’s bringing water out to people, or running
errands, you guys are always there, and you always pick up the slack.
Mayor Streit recognized the Lockport Genealogical Society, Ron and Robin Lif were
present in the audience. Mayor Streit named Candy Hrpcha, Gary Ward who couldn’t be
present tonight. Mayor thanked Ron and Robin for all their work in researching the
biographies of some of the historical characters, and for the pictures that were taken to be
put on the Collector Cards. That outreach was really fun. It lasted throughout the summer.
Businesses had visitors come out to pick up these cards. It did exactly what we wanted it to
do and that was to get people to go visit businesses that they don’t always know are there.
Ron and Robin were a huge part of that.
Mayor Streit recognized Mainstreet Members, Tom and Lynn Sperling, Mr. Keller,
Rosemary and Tina. Mayor Streit said “They’ve helped with paying vendors, helping to go
through them, their accounting, they are the ones that watched after this stuff for us. The
Sperling’s are tireless and they are everywhere in the downtown. Rosemary and Tina are
tremendous and their financial support is always there, their spirits are there.
2
Mr. Keller is another great asset to what we’ve had.” Mayor thanked Mainstreet for all that
they have done.
Mayor Streit thanked the Lockport Woman’s Club for helping and putting on the “High Tea”.
Mayor also verbally named and thanked the other Volunteers, Sponsors, and Businesses
who couldn’t be present at tonight’s meeting.
Mayor Streit said “All of these folks were a part of this. Our downtown, the City of Lockport
will not turn around unless everyone is involved. I can’t thank these folks enough. I can’t
thank the people in this room enough.”
MIDWEST SOARING FOUNDATION
Joseph Standing Bear Schranz, Founder and President of the Midwest Soaring Foundation
addressed the Council. The organization lost their lease two days ago and is looking to
relocate, possibly into Lockport. He feels Lockport has the spirit, and that is very important
to him. So, he’s hoping to relocate to Lockport. They perform cultural events. There is an
event coming up on September 26 & 27, 2015 at the Naper Settlement, Naperville, IL.
Janet Sevilla, Vice President of Operations, provided a presentation about their
organization.
A gentleman by the name of Dave also talked about the organization and the
native/American culture.
Mayor Streit said he would like to propose that Midwest Soaring Foundation use the space
at the Metra Station. No rent, but upkeep of the building inside and out, and pay all utilities
is all he recommends. He feels this will be a great addition to our historical background
and education. He would like to put this on the Council Meeting for approval. Mayor
Streit explained to the new Council members about the incubator program.
City Administrator Benson said a legal agreement will be drawn up and brought to a future
Committee of the Whole Meeting for Council’s approval.
3
LIAISONS REPORT
Alderwoman Bartelsen reported there is a Meeting scheduled tomorrow with Jody
Mariano to discuss landscaping at the main corridors in Lockport. They will be tossing
around ideas to see how they can dress up the main corridors.
Alderman Deskin stated he received an email from Scott Wolf who is the MCP of the
City of Peoria.
Mr. Wolf read about the City’s Code Compliance Grant program and wanted a little bit
more information. Alderman Deskin responded. Alderman Deskin said this is the
second town that has contacted him.
Alderman Deskin updated the Council on the Well #9 that went down by Oak Prairie
and they are looking at Well 14. We need to look for future Well sites. The problem is
the Hines Dragonfly. Do we have a place to drill for a Well in the future? The Meeting
was broken down into three phases. We have an emergency thing we need to discuss
with U.S. Fish and Wildlife and that was to get the permit for Well #9. We have an
immediate Well supply need to go ahead and bring us back to levels that we once had
back in 2010 which we will be discussing in the future. We also have future Well sites
where we are going to be able to go ahead and drill these Wells. We are trying to
move this along especially for Well #14 and hopefully we can get that drilled within the
next couple of months.
Mayor Streit said we had an Open House for the State Street reconstruction that is
going to be slated for 2017. It was an informational Meeting. IDOT was present to
answer any questions. They will keep our on-street parking, but adds turn lanes, fills
the vaults, etc…
DUCERE LLC/LETTER OF SUPPORT FOR ITS OIL STORAGE AND LOADING
FACILITY IN UNINCORPORATED WILL COUNTY
City Administrator Ben Benson presented his Memo dated August 27, 2015.
Ducere LLC, a Broker for oil distribution services, has proposed the development of new
oil storage and barge loading facility that will be located in unincorporated Will County
on the MWRD Island in the west half of the Chicago Sanitary and Ship Canal.
4
The source of the oil will be from the Enbridge Pipeline currently terminating at the
Lockport Shell Tank Farm. The oil would be transported from the Shell Tank Farm to
the new facility on MWRD Island through a 30-inch diameter underground pipeline. A
substantial portion of the pipeline would be located within public right-of-way, some of
which is under the jurisdiction and control of the City of Lockport. The pipeline would be
about 1.75 mile long.
The City Staff has done a preliminary review of the engineering aspects of the proposed
facility on MWRD Island and the underground pipeline that would be constructed to
transport the oil from the Shell Tank Farm to the new Ducere storage and loading
facility.
The Staff has also reviewed the proposed route of the underground pipeline part of
which will include City right-of-way. The City Staff’s preliminary opinion of the proposal
is that it will not have a negative impact on the City’s right-of-way.
The City Staff has informed Ducere’s Representatives that an Easement Agreement will
need to be approved by the Lockport City Council, and the Agreement will need to
include compensation or other value to be received by the City in exchange for granting
the easement for the underground pipeline. Ducere has already expressed its
willingness to negotiate a substantial benefit to the City in exchange for Grant of
Easement.
Ducere has already entered into Easement Agreements with the Property Owners in the
path of the proposed pipeline including the Lockport Township Park District and several
individual homeowners. Ducere’s storage and barge loading facility has already been
approved by the Will County Land Use Committee and then the Will County Board. So,
Ducere has local development approval to proceed with the project.
Ducere still needs to obtain a permit to operate its new facility form the U.S. Army Corps
of Engineers. The City has been asked for comment on the proposed Corps Permit.
The City received a Public Notice announcement from the U.S. Army Corps of
Engineers on August 27, 2015, and the deadline for the City’s response is September
17, 2015. Ducere has asked the City of Lockport to express its support for the project
and its willingness to work with Ducere in having the underground pipeline constructed
in a manner that will promote public safety but will also generate a benefit for nearby
Residents and Businesses.
5
Federal and State pipeline regulations will control public safety aspects, and the City will
ensure that the City’s Easement Agreement with Ducere will include Ducere’s
mandatory compliance with those regulations, including strict compliance with
regulations designed to protect the City’s water and sewer systems and the public
drinking water supply. Ducere will be required to utilize directional drilling to burrow
under the Sanitary Ship Canal and they will trench through the I&M Canal while burying
the rest of the route to protect the environment and surrounding amenities.
The proposed terminal and distribution point is isolated away from Lockport Residents
and Businesses, and all barge loading occurs outside the main channel of the Chicago
Sanitary and Ship Canal. The plan also includes the removal of an old sunken barge in
the Ship Canal which could pose a hazard to barges and the removal of the old grain
silos on the MWRD property. Ducere facility is expected to create new tax revenues for
the region, increased employment with construction jobs, permanent jobs with the
terminal operation, tankermen, and tug boats.
The City Staff is recommending that a letter of support be sent as requested by Ducere.
The actual storage and loading facility will be located in unincorporated Will County, and
the proposed operation will have no direct impact on the City. In the near future, the
City and Ducere will resume negotiations for the Grant of Easement within the public
right-of-way. The Easement Agreement will include standard provisions that are found
in Underground Pipeline Easement Agreements the City has with other underground
utilities.
The City of Lockport is not relinquishing its negotiation position by sending a letter of
support to the Corps of Engineers. The project cannot move forward without an
Easement Agreement being approved by the Lockport City Council. So, the City Staff is
recommending that the letter of support be authorized by the City Council, and the City
Staff be directed to continue negotiating an Easement Agreement that will provide
valuable benefits for Lockport Residents and Businesses.
ACTION: MOTION TO AUTHORIZE ISSUANCE OF THE LETTER OF SUPPORT
BEFORE SEPTEMBER 17TH DEADLINE, AND AUTHORIZE THE CITY STAFF TO
CONTINUE WITH ITS NEGOTIATIONS WITH DUCERE AND BRING TO THE
COUNCIL A FUTURE PROPOSAL.
6
Alderman Smith said “It looks like that it appears to me that all the activity per barge is
on the west side of the Canal, is that correct?”
Mayor Streit answered “Yes, it’s basically that knitch right where the corn tower is and
then on the other corn tower. All of the facility loading they want to do on the north side
of the bridge by that corn tower where it currently is. There will be barges out there like
you see now….”
PUBLIC COMMENT
Sandy Burcenski, C.A.R.E. Member addressed the Council. Mrs. Burcenski stated she
has lived on the west side of Lockport for 41 years. She has been a Lockport Resident
all her life. “I’ve heard everybody talking, I’ve got prepared statements and notes, but
when you say you are sending a letter, what is it called, it states in here, it is in your
recommendation – Staff is recommending the letter, you are saying well it’s not really
supporting, but you are supporting. You are giving the impression of support to the
Army Corps of Engineers that you are in favor of this. And, to say that there is pipelines
everywhere, there are no pipelines on the west side. I would ask every one of you do
you want this going through your neighborhood? I mean, I am at a loss as to why you
would even consider something like this? The Mayor says a quiet zone. I would like
nothing more than a quiet zone including everybody on that west side but that is a
totally separate issue and that should not be a dangling carrot to try to get a pipeline on
the west side. The one question I want to ask is Ducere, LLC , this Company is a
Broker, who are they a Broker for? Are they a Broker for Enbridge?”
Mayor Streit answered “No. They take oil from Canada. Just wherever the oil comes
from.”
Sandy Burcenski said “They are going to be a part of the Enbridge with the Enbridge
pipeline.”
Mayor Streit explained “What they will do is, the goal is, Enbridge Pipeline basically
terminates up by the tank farm. They are going to extend it 1.7 miles ……”
Sandy Burcenski said “So now it’s going to come through our neighborhood. Is
everybody on the Council aware of the pipeline breaks?
7
As most of you know I’ve been involved with C.A.R.E. for the last twenty plus years and
we’ve investigated many of the pipelines. The issue is the biggest pipeline break from
the ones in our area is Romeoville. We’ve had numerous ones on New Avenue, we’ve
had numerous ones on High Road. These are major, major issues. There is one on
High Road that is still being monitored at their homes. Now this is going to come
through the west side. I’m asking you not, no comment, do not send any type of letter
of any type of support to this Company. Based on the Staff Report I believe it is obvious
you haven’t not only done your homework, you haven’t even considered your Residents
not only on the west side but in your entire town. To actually consider bringing in my
opinion a dangerous, toxic and potentially underground time bomb into my
neighborhood is not only incredibly reckless, but totally irresponsible. This is 2015. Not
1915. Is this seriously the direction that you want for the City of Lockport? In my
opinion if you allow this you will be setting a precedent that could majorly backfire with
your development. Not only in the downtown area but the development in the whole
town. I’ve been coming to these Meetings for over twenty years and I thought I had
seen everything until tonight. You have a situation where you are bringing this into the
west side. It identifies, ok you are going to be filling in wetlands, as far as flooding
issues we’ve had problems in the past on the west side flooding issues, breaks, are you
aware of what they are going to be putting into these pipelines? Potential contamination
of property, water, property values, safety issues and you say, well there is going to be
Federal and State Agencies. What’s Federal and State Agencies going to do? What do
you think is going to happen if there is a spill down there? If you have tar sand or
something to that effect that spills on that west side. What do you think the Federal
Agencies are going to do? There will be a lawsuit. You know what is going to be sitting
down there? We are going to be sitting down there. The people of the west side. To
say well this one already signed the Agreement, that one signed the Agreement….you
know what I would tell them, hopefully they took that to a good Lawyer and checked that
Easement Agreement because these Companies have a ton of Lawyers that know how
to get through all of this. This is a situation, I mean, I am at a loss as to why even
entertain this? Don’t entertain this. A lot of people probably on the west side will come
down my throat as far as – well we could get a quiet zone. Do not trade a quiet zone to
allow something like this to come through that neighborhood. Like I say, you are going
backwards. This City is a City that wants to move forward. You are almost at 25,000
people we are at a high density. It’s not like it was years ago. Do you really want
something like this in your town? I can go on and on and on. It’s going to go under the
I&M Canal.
8
Depending on your agreement, I had read, where this pipeline is and the way they work
this Agreement if you have trucks or you have cars parked by that park down there and
it goes over it and that pipeline breaks they may not have to clean that up. It may be up
to the property owners to take care of that. There is certain things that you have to look
at. That’s the other thing, it’s going right next to a park where children are playing. This
is a 30 inch pipe bringing in all likely hood, tar sands with different chemicals in there to
get the oil through and the chemicals that go to get this oil through are not good. You
are talking about benzene, thallium, and these are all carcinogenics. We were flooded
in 1996 and the pumps stopped at Chevron/Texaco so a lot of that liquid, we had that
goo on the west side. What is also interesting, what is really interesting is Chevron/
Texaco will not allow this through their property. I don’t know how many of you, if you
even realize that.”
Mayor Streit said “That’s actually not accurate.”
Sandy Burcenski answered “That’s true.”
Mayor Streit said “It’s not true.”
Sandy Burcenski said “That is what they told me!”
Mayor Streit said “They didn’t want it to be a part of their property, but they were willing
to let it go along the Canal wall. It’s just that Ducere didn’t want to deal with Chevron.”
Sandy Burcenski said “Chevron told me they would not allow it.”
Mayor Streit said “They told me too. They said they were open to talking with Ducere
about running it through the west side of the property, but Ducere didn’t want to deal
with Chevron because they saw that it took forever to do it with Cogent.”
Sandy Burcenski said “Chevron is not going to allow that go through them. Chevron
may be telling you, but Chevron would not allow that because of liability issues. One of
the biggest things is liability.”
Mayor Streit said “Their biggest concern that they told me was they don’t want it to go
through some of the sections that they had that they had remitted.
9
It’s not that their anti-oil, it’s just that they want to make sure that anything that was oil
today that’s not theirs didn’t go through those spots. They said that they were open to
talking to Ducere about it along the west end of the property because there wasn’t any
past oil from Chevron or Texaco at the time, so anything would be solely Ducere. So,
it’s not entirely accurate. But that’s fine.”
Sandy Burcenski said “Maybe I shouldn’t have even brought that up. The bottom line is
I do not want this in my neighborhood. I don’t think any of you would want this in your
neighborhood. I don’t think selling out for a quiet zone, we should have had a quiet
zone twenty years ago. I’ve approached every Mayor up here at the City. When I
moved down to the west side so many of the Residents told me, the old timers told me,
you know what you move down to the west side, the wild, wild west down here because
nobody in the City of Lockport really even looks at us or considers us a part of the City.
They don’t do anything for us. Obviously to even entertain something like this shows
exactly where you stand as far as the west side. C.A.R.E. has worked with these
pipeline issues, with this whole situation with the information we have. I’m telling you
this is something we do not, I do not want, I shouldn’t say we, I do not want this in my
neighborhood. I would ask all of you, do not send any letter, any type of letter of any
type of support if the only thing you’re thinking about in my opinion is the quiet zone. It’s
not good enough. It’s not good enough. It’s not good enough for this town, it’s not good
enough for the Residents, and it sure is not good enough for the people on the west
side. It’s wrong.”
Josh, who lives in Lockport stated he has lived here for twelve years. “I was just
wondering, you said it was just a distribution company like transporting oil, but you also
stated that they would be drilling….”
Mayor Streit answered “No, they are drilling to put the pipeline through. That’s the
drilling.”
Administrator Benson said “Directional drilling to get the pipe 50 feet under the Illinois
Shipping Canal.”
Mayor Streit does care about the west side and about the downtown. He wants better
development downtown and feels the blaring of a train horn that starts at 2nd Street and
works its way through the downtown, is not a good thing for customers to hear if they
are sitting outside eating at the Public Landing, or Embers Tap House.
10
Mayor Streit also said it was up to Ducere to convince us that this pipeline is safe, to
convince us that they have the proper ability to clean this up, to convince us that if this
breaks somewhere that it’s not up to the property owners to clean it up that Ducere is
going to be on it, it is up to them to convince us and they have not yet done that. They
still have to come before us and make those arguments to not just us, but to the
Residents. Mayor is happy to send a support letter that says fine, I want to see what
you guys can propose to us and by no means, mean’s we are agreeing to it. “
RECIPIENT OF THE GFOA BUDGET AWARD
Finance Director Heglund said “For years the Financial Statements of the City have
been given an award from the GFOA. Prior to me getting here Eric Brown, Maggie, and
Jack have all worked on trying to put together a Budget but they never submitted it for
award. So, we decided last January with the 2015 Budget that we would go ahead and
apply to the GFOA for the Budget Award and we just got recognition that we did get that
award.”
Matter of Information. No Action Required.
RADIO COMMUNICATIONS – PD/RESOLUTION NO. 15-072
Deputy Chief, Dave Draksler presented his Memo dated August 26, 2015.
The Police Department currently transmits on an analog system for day-to-day
operations. It is licensed and regulated by the FCC. This platform requires numerous
transmitters and receivers to provide satisfactory communication.
Throughout the Department’s history, we have struggled with poor radio
communication. As of January 1, 2013, all public safety and industrial/business land
mobile radio systems operating in the 150-174 MHz and 421-470 MHz bands were
required to cease using 25 kHz efficiency technology and begin using at least 12.5 kHz
efficiency technology. This became known as FCC’s narrow banding mandate. This
mandate has negatively impacted our communication capabilities.
11
Several steps have been taken in past years to address this deficiency only resulting in
failed improvements. These limitations increase when transmissions are performed
from inside a structure such as our PD, retail establishments, and local schools. Our
current infrastructure has crippled our operations and has made this a priority task
seeking all necessary authorizations from the Council in an expeditious manner. As of
August 10th, Lockport and Crest Hill had to temporarily abandon this system due to
Officer safety concerns.
Poor radio communications has directly affected Department operations. Several times,
Officers have missed dispatch calls only because their portable never received the
transmission. Even more so, Officer’s transmissions to the Dispatcher via their portable
often times are unreadable and must be repeated. These poor signals are escalated
when an Officer speaks to another Officer portable to portable. Continuous
communication between an Officer and a Dispatcher is the Officer’s lifeline. When the
Officer is unable to communicate with his Dispatcher through his portable radio, he has
to find other means to communicate. It may be a cell phone or a mobile (car) radio.
In the past five (5) years, the Police Department has had its share of critical incidents
that involved armed barricaded subjects. These incidents, which usually last several
hours, involve the relaying of critical information back and forth between the Officers,
Command Post, and Dispatch. Specifically during two critical incidents in the past three
(3) years, Officers on the back perimeter were unable to communicate with Officers on
the front perimeter. As a result, these Officers missed critical information that could
have been catastrophic. This is not only an Officer safety concern, but a Public safety
concern as well. This is unacceptable to our standards and I feel would be
unacceptable by the Public who reply on the Police Department to provide efficient and
quality service.
On Monday, August 24th, Chief Lemming and I, along with WESCOM Executive Director
Steve Rauter, joined Crest Hill Police Chief Dwayne Wilkerson as he presented this
same issue before his governing Council. We each provided testimony in support for
the migration to a digital system. A straw poll taken of the Aldermen at the Meeting
showed a unanimous support toward the migration to the River System and
commitment for purchase of radio equipment for their Agency. In order for this
migration to occur, each Agency will have to purchase new P25 Compliant Portable
Radios. As a result, we reached out to five (5) Vendors (A-Beep, Chicago
Communication, Digital Sky, Miner Electric, and United Radio).
12
Each Vendor was given a detailed list of a specific and defined number of model and
brand radios, accessories, and chargers. Three Vendors responded with written
quotes. Of the three Vendors, A-Beep was the lowest bid.
It should be noted that the model radio we are seeking to purchase, has a manufacture
sales promotion good for orders placed by September 30th. Because there is a
substantial cost savings, we are requesting final authorization for this purchase in order
to reap the benefits of this promotion.
The funds to purchase this equipment will come from our Federal Seizure Account.
During the preparation of this year’s fiscal Budget, we earmarked funds in case this
purchase came to fruition. Because our quantity of radios and accessories may vary,
we are seeking approval to purchase the necessary equipment not to exceed
$99,900.00.
CONSENT AGENDA: MOTION TO PASS RESOLUTION NO. 15-072/A
RESOLUTION AUTHORIZING THE PURCHASE OF NEW RADIO EQUIPMENT FOR
THE POLICE DEPARTMENT.
DISCUSSION REGARDING CONTINUATION OF THE TEMPORARY REDUCTION IN
CERTAIN PERMIT FEES AND CONTINUATION OF DELAY OF PAYMENT OF
CERTAIN IMPACT FEES
In November 2013, the Council passed Resolution No.: 13-090 which allowed for a
50% reduction in certain (building) permit fees to incent Residential Development for
a period of 24 months. The following fees are included in the reduction: water
tap-on fees, sewer tap fees, building permit fees, and municipal facilities fees. This
Resolution is due to expire on November 5th. The reduction in fees was a result of a
perceived imbalance in the permit fees charged by the City relative to the
construction of homes and similar fees charged by surrounding Communities as
well as the decline in the number of permits being issued by the City. The
number of housing permits issued each year is one of the key pieces of
demographic information for enticing new retail development. In 2013, the City
issued 29 residential permits (29 new units) and in 2014, the City issued 50
residential permits (55 new units). To-date, the City has issued 22 residential permits
(for 26 new units).
It is Staff's opinion that the decline in permits this year is a result of active
subdivisions reaching build-out. No new Residential subdivisions were platted nor
did any existing entitled Residential become active in 2014.
13
In addition, it should be noted that existing Annexation Agreements for entitled
Residential property already include a negotiated reduction in impact fees and in
some cases, the reduced fees approved in the Annexation Agreements (for the
previously active subdivisions) were allowed a further (50% ) reduction (as
provided for in Resolution 13-090). Should the Council direct Staff to extend the fee
reduction incentive, it will only be applicable to new residential development and
will not be applicable to existing residential development governed by an approved
Annexation Agreement. If any reduced fee structure established in an approved
Annexation Agreement is equal to or less than the fee structure that would result
from the extension of this program, no further reduction will be allowed.
In June 2014, the Council passed Resolution No.: 14-046 which allowed for the
continuation of a delay in payment of School, Park and Library District fees until final
inspection (prior to occupancy). The initial program was approved in 2012. Under the
current Resolution, the program is due to expire on December 31st. At the time the
program was implemented and then subsequently extended, it was done to assist
homebuilders with cash-flow issues during the housing downturn. Though the housing
market is rebounding, it is Staff’s opinion that extending this program or making it
a permanent program has no negative impacts on the Districts as the true impact
really occurs once the home is occupied and the Residents actually begin using the
District's respective facilities. The delay in payment program would however, continue
to help/benefit the City's Residential Homebuilders and Developers.
Staff is seeking input and direction from the Council on how to proceed with these
Residential Incentive Programs due to expire at the end of this year.
Alderman Capadona would like a break down on the fees; Building Permit fees, Tap-On
fees, Water Tap-On fees, Sewer Tap-On fees, Municipal Facility fees, School fees. He
would like the values. He would like to see the whole picture.
Discussion ensued about a possible extension for six months or one year. A timeline
would be good to have. How much property is out there that isn’t developed? How
much Residential could go in? How much more can the City absorb? Pam will identify
on a map how many acres of additional Residential that there would be for opportunities
that aren’t entitled to get entitled and developed. She will bring that information back
for Council review in October.
Administrator Benson said we will package this up into another Committee of the Whole
in October. Administrator Benson asked if there were any deliberation on the
continuation on the fee payment delay. He would actually like to make that a
permanent Ordinance change.
14
Mayor Streit has no problem with that and would like to move that forward on the
Consent Agenda. Administrator Benson said that will be brought back on September
16th.
NEW BUSINESS
Administrator Benson provided an update on the Caton Farm/Bruce Road Bridge
project. The eastern portion of the project seems not to be potentially necessary. Staff
will return to the Council regarding possible funding. Memo’s and Recommendations
will follow.
State Senator Pat McGuire provided an update on the Senate Bill 317 regarding the
Lockport Museum.
Tom, from the American Legion thanked everyone for the wonderful support that was
shown while the moving wall was in Lockport.
Bob Lowe, addressed the Council. He wanted to emphasize that the new Caton
Farm/Bruce Road Bridge is going to impact Fairmont. He feels Fairmont is a forgotten
Community. Fairmont Representatives should have a substantial part in this because
their Community is going to be affected by it.
ADJOURNMENT
MOTION BY VANDERMEER, SECOND BY PETRAKOS TO ADJOURN THE
COMMITTEE O F THE WHOLE MEETING AT 9:06 P.M.
Respectfully submitted by recording the minutes off the DVD,
Donna Tadey, Administrative/Deputy Clerk
15
e.4
To:
From:
RE:
Date:
City Council
Lisa Heglund
Various Bills
September 9, 2015
Below is a list of some of the invoices that are in your packet. I have included some additional
information to further explain the expense. The amounts listed below are based on the invoice amount.
1. IL Dept. Natural Resources $1,400 (Commuter Lot) – Annual lease payment for
State owned portion of Commuter Lot parking
2. REO Funding Solutions $93,592 (Development) – Reduction in letter of credit
for Hawthorn Preserve development
3. Gaskill & Walton $18,652.50 (Capital Outlay Sewer) – Pay request #2 for
Bonnie Brae phosphorus removal project
4. West Side Specialized Service $1,118.36 (Sewer) – New cutting edge and bolts
for John Deere endloader
5. AC Pavement Striping $85,360 (Street) – Payment for chip and seal on Canal St
to be reimbursed through Haunted House admission fee
6. All Data $1,500 (Administration) – Annual renewal fee for vehicle repair
software
7. Aries Industries $1,218.78 (Street) – 1 chain drive repair kit
8. Austin Tyler $468,565.60 (Capital Outlay various) –
a. Boehme St water main project #4
b. Summit & Runyon #5
c. Canal Street Grading 1st and final pay request
9. Baxter & Woodman $6,524 (Capital Outlay Street) – Engineering on following:
a. Storm sewer survey for 17th & Mary Ann Lane
b. Storm sewer outfall sewer survey
10. Camz Communication $1,175 (Capital Outlay Water) – Installation of lighting,
console and radio for new Ford pickup truck
11. CDW Government $3,243.05 (Police) – Purchase of 3 UPS units, 3 UPS remote
monitors, and back up tower
12. Clarke Environmental Mosquito $5,712.18 (Special Projects) – mosquito control
13. EJ USA $1,630.50 (Water) – Purchase of various parts for use in water system
maintenance (Tee, Bolts, Sleeve, Valve)
14. Hampton, Lenzini & Renwick $3,664.36 (Capital Outlay Street) – Phase III
engineering for Division St Bridge
15. Hospinvest, LLC $5,774 (Administration) – Final payment on hotel study
16. Meade Electric $1,702.69 (Street) – Reset street light after EMA car accident 9th
& Hamilton St
17. PT Ferro $6,000 (Capital Outlay Street) – Storm sewer adjustments to curbs and
catch basins for The Fields
18. Ray O’Herron $6,427.06 (Police) – Purchase of 8 bullet proof vests
19. RJ’s Landscaping $5,680 (Capital Outlay Street) – Landscaping at Milne Grove
School due to 2015 sidewalk program. To be reimbursed by School
20. Robinson Engineering $3,401 (Engineering) – Data collection for railroad Quiet
Zone
21. Seeco Construction Service $5,498.50 (Capital Outlay various) – material
testing at BBSD & Summit Dr
22. Standard Equipment Company $1,047.38 (Sewer) – Purchase of root cutter
23. State Treasurer $1,219.80 (Street) – Quarterly payment for traffic signal at 159th
& Adelman
24. Strand & Assoc $79,789.20 (Capital Outlay various) – Engineering for
following projects
a. BBSD Phosphorus Removal project
b. Garfield Ave phase III
c. Summit Dr water modeling
d. Future water supply
e. Miscellaneous sanitary and water related
f. State & 9th St water main
g. Well 14 redrilling
h. Read St phase III
i. 2015 Construction Engineering projects
25. V3 Companies $2,725 (TIF) – Engineering work for vaults due to State St
project
e.5
-.m&IFTIEWllU
Agenda Memorandum
To:
Mayor & City Coundl
From:
Deputy Chief Dave Draksler
Subject:
Radio Communications - PD
Date:
Ausust 26, 201S
PCH-1
Item#
BACgGBQUNOi
The police department currently transmits on an analog system for day-to-day operations. It is licensed
& regulated by the FCC. This platform requires numerous transmitters and receivers to provide
satisfactory communication.
CUR8ENT/ PAS! P808LEM$;
Throughout the department's history, we have struggled with poor radio communication. As of January
1, 2013, all public safety and lndustrlaVbuslness land mobile radio systems operating In the 1~174
MHz and 421-470 MHz bands were required to cease using 25 kHz effldency technology and begin using
at least 12.s kHz efficiency technology. This became known as FCCs narrow banding mandate. This
mandate has negatively Impacted our communication capab411ties.
Several steps have been taken In past years to address this deficiency only resulting In fllied
Improvements. These limitations Increase when transmissions are performed from Inside a structure
such as our PD, retail establishments and local schools. Our current Infrastructure has crippled our
operations and has made this a priority task seeking all necessary authorizations from the Council In an
expeditious manner. As of August 10"', Lockport & Crest HiH had to temporarily abandon this system
due to officer safety concerns.
PAST INODENlS:
Poor radio communications has directly affected department operations. Several times, offlcen have
missed dispatch calls only because their portable never received the transmission. Even more so,
officer's transmissions to the dispatcher via their portable often times are unreadable and must be
repeated. These poor signals are escalated when an officer speaks to another offscer portable to
CA-1
COMMITTEE OF THE
WHOLE
Item #
Agenda Memorandum
To:
Mayor & City Council
From:
Ben Benson, City Administrator
Subject:
Request from Ducere LLC, for a Letter of Support for its Oil Storage and
Loading Facility in Unincorporated Will County
Date:
August 27, 2015
BACKGROUND/HISTORY
Ducere LLC, a broker for oil distribution services, has proposed the development of new oil
storage and barge loading facility that will be located in unincorporated Will County on the
MWRD Island in the west half of the Chicago Sanitary and Ship Canal. The source of the oil
will be from the Enbridge Pipeline currently terminating at the Lockport Shell Tank Farm. The
oil would be transported from the Shell Tank Farm to the new facility on MWRD Island through
a 30-inch diameter underground pipeline. A substantial portion of the pipeline would be located
within public right-of-way, some of which is under the jurisdiction and control of the City of
Lockport. The pipeline would be about 1.75 mile long. (See Map)
The City staff has done a preliminary review of the engineering aspects of the proposed facility
on MWRD Island and the underground pipeline that would be constructed to transport the oil
from the Shell Tank Farm to the new Ducere storage and loading facility. The staff has also
reviewed the proposed route of the underground pipeline part of which will include City right-ofway. The City staff’s preliminary opinion of the proposal is that it will not have a negative
impact on the City’s right-of-way.
The City staff has informed Ducere’s representatives that an easement agreement will need to be
approved by the Lockport City Council, and the agreement will need to include compensation or
other value to be received by the City in exchange for granting the easement for the underground
pipeline. Ducere has already expressed its willingness to negotiate a substantial benefit to the
City in exchange for grant of easement.
Ducere has already entered into easement agreements with the property owners in the path of the
proposed pipeline including the Lockport Township Park District and several individual
homeowners. Ducere’s storage and barge loading facility has already been approved by the Will
County Land Use Committee and then the Will County Board. So, Ducere has local
development approval to proceed with the project.
Ducere still needs to obtain a permit to operate its new facility from the U.S. Army Corps of
Engineers. The City has been asked for comment on the proposed Corps permit. The City
1
received a Public Notice Announcement from the U.S. Army Corps of Engineers on August 27,
2015, and the deadline for the City’s response is September 17, 2015. Ducere has asked the City
of Lockport to express its support for the project and its willingness to work with Ducere in
having the underground pipeline constructed in a manner that will promote public safety but will
also generate a benefit for nearby residents and businesses.
Federal and state pipeline regulations will control public safety aspects, and the City will ensure
that the City’s easement agreement with Ducere will include Ducere’s mandatory compliance
with those regulations, including strict compliance with regulations designed to protect the City’s
water and sewer systems and the public drinking water supply. Ducere will be required to utilize
directional drilling to burrow under the Sanitary Ship Canal and they will trench through the
I&M Canal while burying the rest of the route to protect the environment and surrounding
amenities.
The proposed terminal and distribution point is isolated away from Lockport residents and
businesses, and all barge loading occurs outside the main channel of the Chicago Sanitary and
Ship Canal. The plan also includes the removal of an old sunken barge in the ship canal which
could pose a hazard to barges and the removal of the old grain silos on the MWRD property.
Ducere facility is expected to create new tax revenues for the region, increased employment with
construction jobs, permanent jobs with the terminal operation, tankermen, and tug boats.
RECOMMENDATION
The City staff is recommending that a letter support be sent as requested by Ducere. The actual
storage and loading facility will be located in unincorporated Will County, and the proposed
operation will have no direct impact on the City. In the near future, the City and Ducere will
resume negotiations for the grant of easement within the public right-of-way. The easement
agreement will need formal approval by the City Council before it becomes effective. The
easement agreement will include standard provisions that are found in underground pipeline
easement agreements the City has with other underground utilities.
The City of Lockport is not relinquishing its negotiation position by sending a letter of support to
the Corps of Engineers. The project cannot move forward without an easement agreement being
approved by the Lockport City Council. So, the City staff is recommending that the letter of
support be authorized by the City Council, and the City staff be directed to continue negotiating
an easement agreement that will provide valuable benefits for Lockport residents and businesses.
ATTACHMENTS
PDF of Public Notice Application for Ducere LLC with US ARMY CORPS OF ENGINEERS
(Which includes a Map of the proposed pipeline and detailed description of project)
SPECIFIC CITY COUNCIL ACTION REQUIRED
A. Authorize issuance of the letter of support before September 17th deadline, and authorize
the City staff to continue with its negotiations with Ducere.
2
ED-1
City Council
Agenda Memorandum
To:
Mayor & City Council
From:
Amy Wagner, P.E.
Subject:
STBP- IL-7 Frontage Road Bridge Project
Recommendation for Selection of Consultant
Date:
September 9, 2015
Item #
BACKGROUND/HISTORY
In February 2015, the City’s Engineering Department requested Surface
Transportation Bridge Program (STBP) funding for the repair or replacement of the
IL-7 Frontage Road Bridge over the Des Plaines River (Structure No. 099-0135).
The latest inspection resulted in a sufficiency rating of 35.0 making it eligible for
rehabilitation through federal STBP funding.
This bridge provides the most direct access to the Metropolitan Water Reclamation
Districts Lockport Powerhouse and is the only access to this area between the
Illinois & Michigan Canal and the Des Plaines River. The US Army Corp of
Engineers utilizes this access for maintenance of the Sanitary & Shipping Canal
walls.
In April 2015, we were notified that we are to receive the requested funding for
Phase 1 engineering (see attached funding letter). The funding for Phase 2 design
and phase 3 construction will be awarded, contingent upon the availability of funding
in the fiscal year requested. We did not have any issues with funding for the
Division Street Bridge, and expect none for the full funding of this project.
In April 2015, we solicited proposals for the services of a professional engineering
firm to develop a phase I study. We sent the RFQ to those firms who responded to
the last RFQ for the Second Street Bridge, and we also posted the RFQ information
to the City’s website.
We received 6 proposals of which were all extremely competitive in qualifications.
Therefore, we chose to interview all 6 candidates. In July 2015, we interviewed the
following firms:
Baxter & Woodman, Mokena, IL
Strand Associates, Joliet, IL
HR Green, New Lenox, IL
TranSystems, Schaumburg, IL
Hampton, Lenzini & Renwick, Elgin, IL
Willett Hofmann & Associates, Dixon, IL
Of these, which we found to be equally qualified, we chose Baxter & Woodman to
complete the Phase 1 based on the interview, and their innovative ideas for cost
savings. Baxter & Woodman is the consulting Engineer that is also working on the
2nd Street Bridge project.
.
PROS/CONS/ALTERNATIVES (IF APPLICABLE)
The City would need to enter into an engineering services agreement with the State,
pay for the engineering services after invoiced by the consultant, and request
reimbursement by the state for the 80% Federal share. The funding letter states that
we are awarded 80% of the estimated Phase 1 Engineering cost of $200,000. The
proposal from Baxter & Woodman was for $185,906.47. The City’s portion is 20% or
$37,181.30. The State has already reviewed and approved both the Engineering
Services Agreement and the Local Agency Agreement for Federal Participation.
RECOMMENDATION
We recommend that the City enter into an agreement with Baxter & Woodman for a
cost of $185,906.47 ($37,181.30 Local Match).
ATTACHMENTS (IF APPLICABLE)
A. Resolution authorizing the Mayor to enter into an agreement with Baxter &
Woodman for the STBP- IL-7 Frontage Road Bridge Project, and also to
enter into an agreement with the State of Illinois for Federal Cost
participation of 80% of the cost of Phase 1 Engineering, with the City to
agree to fund the remaining 20% local share from the City’s General
revenue fund.
B. Copy of the Preliminary Engineering Services Agreement for Federal
Participation.
C. Copy of the Local Agency Agreement for Federal Participation.
SPECIFIC CITY COUNCIL ACTION REQUIRED
A. Motion to approve the resolution as presented
074
RESOLUTION # 15-________
A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO
AN AGREEMENT WITH BAXTER & WOODMAN FOR A COST OF $185,906.47
($37,181.30 LOCAL MATCH) FOR THE STP-BRIDGE IL-7 FRONTAGE ROAD
BRIDGE PROJECT
WHEREAS, the City of Lockport endeavors to improve the IL-7 Frontage Road
Bridge (Structure number 099-0135) over the Des Plaines River, that is
approximately 0.19 miles in length and known to the Illinois Department
of Transportation as MFT Section Number 15-00083-00-BR and State
Job Number P-91-068-16.
WHEREAS, the cost of said improvement has necessitated the use of federal funds.
WHEREAS, the federal fund source requires a match of local funds.
WHEREAS, the use of federal funds requires a joint funding agreement
(AGREEMENT) with the Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF LOCKPORT AS FOLLOWS:
Section 1:
The Mayor is authorized to enter into an Agreement with Baxter &
Woodman for completing the Phase 1 Engineering for the STP-Bridge
2nd Street Bridge Project for a cost of $179,901.65 ($35,980.33 Local
Match).
Section 2:
that the City of Lockport authorizes thirty-five thousand, nine hundred
eighty and 333/100 dollars, ($35,980.33) or as much of such sum as
may be needed to match federal funds in the completion of the
aforementioned project known as MFT Section Number 15-00083-00BR.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute the above-mentioned AGREEMENT and any other such
documents related to advancement and completion of said project.
Section 3:
Effective Date: This Resolution shall become effective upon passage,
approval and publication in book and pamphlet form as provided by
law.
074
RESOLUTION # 15-________
PASSED this ________ day of __________, 2015.
_____ ALDERMEN VOTING AYE
______ ALDERMEN VOTING NAY
_____ ALDERMEN ABSTAINING
______ ALDERMEN ABSENT
the MAYOR voting aye _____ voting nay _____ not voting _____
_____ PETRAKOS
_____ CAPADONA
_____ GILLOGLY
_____ SMITH
_____ DESKIN _____ VANDERMEER _____ PERRETTA _____ BARTELSEN
_____ MAYOR
ATTEST:
________________________
Steve Streit, Mayor
_____________________________Alice Matteucci, City Clerk
Local Agency
City of Lockport
County
Will
Section
15-00083-00-BR
Project No.
BROS-4003(590)
Job No.
P-91-068-16
Contact Name/Phone/E-mail Address
Amy Wagner, P.E.
815-838-0549, x2315
[email protected]
Consultant
Baxter & Woodman, Inc.
L
O
C
A
L
A
G
E
N
C
Y
Preliminary Engineering
Services Agreement
For
Federal Participation
C
O
N
S
U
L
T
A
N
T
Address
8840 W. 192nd Street
City
Mokena
State
IL
Zip Code
60448
Contact Name/Phone/E-mail Address
Adam James
815-459-1260
[email protected]
THIS AGREEMENT is made and entered into this
day of
,
between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name
IL 7 Frontage Road
Termini
Route
FAP 351
Length
0.19 mi
Structure No.
099-0135
over Des Plaines River
Description Phase I Preliminary Engineering for the rehabilitation of existing Structure Number 099-0135. ENGINEER Project No.
150440.40.
Agreement Provisions
I. THE ENGINEER AGREES,
1.
To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
2.
To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3.
To complete the services herein described within 365
calendar days from the date of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4.
The classifications of the employees used in the work should be consistent with the employee classifications and estimated manhours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5.
That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6.
That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER’s errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7.
That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER’s professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER’s responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8.
That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
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BLR 05610 (Rev. 11/21/13)
9.
The undersigned certifies neither the ENGINEER nor I have:
a.
b.
c.
d.
e.
f.
g.
employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the
AGREEMENT.
are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
Make such detailed surveys as are necessary for the planning and design of the PROJECT.
Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
Design and/or approve cofferdams and superstructure shop drawings.
Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
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BLR 05610 (Rev. 11/21/13)
II. THE LA AGREES,
1.
2.
To furnish the ENGINEER all presently available survey data and information
To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee
CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or
CPFF = 14.5%[(2.3 + R)DL + IHDC]
Where:
Specific Rate
DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm’s Actual Overhead Factor
R = Complexity Factor
(Pay per element)
Lump Sum
3.
To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
With Retainage
a)
b)
c)
For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a)
b)
4.
For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOTassisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted
contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
III. IT IS MUTALLY AGREED,
1.
That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2.
That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE,
without restriction or limitation as to their use.
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BLR 05610 (Rev. 11/21/13)
3.
That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the ENGINEER’s
expense.
4.
That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5.
To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6.
The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7.
That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER’s work and shall indemnify and save harmless the LA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8.
This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER’s last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports,
permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9.
This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee’s or contractor’s policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of
subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
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BLR 05610 (Rev. 11/21/13)
Exhibit A
PAYROLL ESCALATION TABLE
FIXED RAISES
FIRM NAME
PRIME/SUPPLEMENT
PRIME
DATE
PTB NO.
0.00
CONTRACT TERM
START DATE
RAISE DATE
12
MONTHS
1/1/2016
1/1/2017
08/13/15
N/A
OVERHEAD RATE
COMPLEXITY FACTOR
% OF RAISE
153.00%
2.00%
ESCALATION PER YEAR
1/1/2016
-
1/1/2017
12
12
=
=
100.00%
1.0000
The total escalation for this project would be:
Bureau of Design and Environment
I:\Crystal Lake\LCKPT\150440-Des Plaines Bridge\Contract\CECS - Exhbit A
0.00%
Printed 8/19/2015 10:50 AM
Exhibit A
Subconsultants
FIRM NAME
PRIME/SUPPLEMENT PRIME
PSB NO.
N/A
NAME
Direct Labor Total
Seeco Consultants, Inc.
Total
DATE
Contribution to Prime Consultant
12,328.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12,328.00
08/13/15
IL 7 Frontage Road Bridge over Des Plaines River
Exhibit A
Route:
IL 7 Frontage Road
Local Agency: City of Lockport
*Firm's approved rates on file with
Bureau of Accounting and Auditing:
(Municipality)
Section:
Project:
Job No.:
Overhead Rate
Complexity Factor
Calendar
15-00083-00-BR
Method of Compensation:
Cost Plus Fixed Fee 1
Specific Rate
Lump Sum
153%
0.00
365 days
14.5%[DL + R(DL) + OH(DL) + IHDC]
14.5%[DL + R(DL) + 1.4(DL) + IHDC]
14.5%[(2.3 + R)DL + IHDC]
Cost Estimate of Consultant’s Services in Dollars
ELEMENT OF WORK
EMPLOYEE
MANHOURS
CLASS.
1. Project Initiation
2. Topographic Survey Processing
3. Bridge Condition Report
4. Preliminary Structure Design
5. Plans, Cost Estimate & ROW Evaluation
6. Hydraulic Analysis
7. Environmental Coordination
8. PESA
9. Meetings & Public Involvement
10. Project Development Report
11. Geotechnical Investigation
12. QA/QC
13. Manage Project
See
Payroll
Rates
TOTALS
44
38
143
200
144
114
160
64
116
172
10
22
68
1,295
PAYROLL
PAYROLL
RATE
COSTS (DL)
See
Payroll
Rates
OVERHEAD
1,600.46
1,557.14
8,253.09
11,245.20
5,389.64
4,536.40
6,582.90
2,707.22
5,991.00
6,784.86
547.98
1,245.54
2,890.32
2,448.70
2,382.42
12,627.23
17,205.16
8,246.15
6,940.69
10,071.84
4,142.05
9,166.23
10,380.84
838.41
1,905.68
4,422.19
59,331.75
90,777.58
SERVICES
IN-HOUSE
BY
DIRECT
OTHERS
COSTS
40.00
470.00
69.00
203.00
598.00
40.00
12,328.00
13,808.00
TOTAL
587.13
599.51
3,027.65
4,125.30
1,977.19
1,664.18
2,414.94
993.14
2,197.80
2,489.03
201.03
456.93
1,060.31
4,676.29
4,734.07
23,927.97
32,615.66
15,612.98
13,611.27
19,138.68
8,045.41
17,953.03
19,694.73
13,915.42
3,608.15
8,372.82
195.00 21,794.14
185,906.47
195.00
20.00
40.00
PROFIT
Printed 8/19/2015 10:50 AM
Exhibit A - Preliminary Engineering
AVERAGE HOURLY PROJECT RATES
FIRM
PSB
N/A
DATE 08/13/15
SHEET
AVG
TOTAL PROJECT RATES
HOURLY
Hours
CLASSIFICATION RATES
Principal
70.00
0
Sr. Engineer IV
60.51
327
Sr. Engineer III
50.66
0
Sr. Engineer II
46.23
394
Sr. Engineer I
40.17
0
Engineer III
37.05
200
Engineer II
28.88
128
Engineer I
24.90
0
Sr Geologist I
45.00
46
Engineer Tech V
49.83
30
Engineer Tech IV
42.40
8
Engineer Tech III
37.01
0
Engineer Tech II
29.65
0
Engineer Tech I
15.56
0
Cadd Tech IV
41.89
130
Cadd Tech III
36.80
6
Cadd Tech II
31.46
0
Cadd Tech I
25.49
0
Clerical I
25.12
26
0
0
0
0
0
0
0
0
1. Project Initiation
PAYROLL
TOTALS
1295
Hours
%
Wgtd
Part.
Avg
25.25%
15.28
30.42%
14.07
8
18.18%
8.41
4
10.53%
4.87
15.44%
9.88%
5.72
2.85
8
16
18.18%
36.36%
6.74
10.50
4
10.53%
3.55%
2.32%
0.62%
1.60
1.15
0.26
10.04%
0.46%
4.21
0.17
6
6
13.64%
13.64%
5.71
5.02
2.01%
0.50
100%
$45.82
44
100.00% $36.37
%
Wgtd
Part.
Avg
2. Topographic Survey
Processing
Hours
%
Wgtd
Part.
Avg
3. Bridge Condition Report
Hours
%
Wgtd
Part.
Avg
1
4. Preliminary Structure
Design
Hours
%
Wgtd
Part.
Avg
OF
3
5. Plans, Cost Estimate &
ROW Evaluation
%
Wgtd
Part.
Avg
24
16.67%
7.71
3.04
36
44
25.00%
30.56%
9.26
8.82
30
78.95% 33.07
40
27.78% 11.64
38
100% $40.98
144
100% $37.43
115
80.42% 48.66
140
70.00% 42.36
28
19.58%
60
30.00% 13.87
143
100%
9.05
$57.71
200
100% $56.23
Hours
Printed 8/19/2015 10:50 AM
'
FIRM
PSB
N/A
DATE
08/13/15
SHEET
PAYROLL
TOTALS
7. Environmental
Coordination
6. Hydraulic Analysis
AVG
HOURLY Hours
%
Part.
Principal
70.00
Sr. Engineer IV
60.51
Sr. Engineer III
50.66
Sr. Engineer II
46.23
32
28.07%
Sr. Engineer I
40.17
Engineer III
37.05
72
63.16%
Engineer II
28.88
Engineer I
24.90
Sr Geologist I
45.00
Engineer Tech V
49.83
Engineer Tech IV
42.40
8
7.02%
Engineer Tech III
37.01
Engineer Tech II
29.65
Engineer Tech I
15.56
Cadd Tech IV
41.89
Cadd Tech III
36.80
Cadd Tech II
31.46
Cadd Tech I
25.49
Clerical I
25.12
2
1.75%
114
100%
Wgtd Hours
Avg
%
Part.
Wgtd Hours
Avg
12.98
48
30.00%
13.87
23.40
24
32
15.00%
20.00%
5.56
5.78
30
18.75%
9.34
24
15.00%
0.44
2
$39.79
160
9. Meetings & Public
Involvement
8. PESA
4
%
Part.
6.25%
Wgtd Hours
Avg
2.89
%
Part.
2
10. Project Development
Report
Wgtd Hours
Avg
%
Part.
OF
3
11. Geotechnical Investigation
Wgtd Hours
Avg
%
Part.
Wgtd
Avg
44
37.93%
22.95
6
3.49%
2.11
6
60.00%
36.31
72
62.07%
28.69
48
27.91%
12.90
4
40.00%
18.49
60
32
34.88%
18.60%
12.92
5.37
10
100%
$54.80
46
71.88%
32.34
6.28
6
9.38%
3.93
24
13.95%
5.85
1.25%
0.31
8
12.50%
3.14
2
1.16%
0.29
100%
$41.14
64
100%
$42.30
172
100%
$39.45
2.98
116
100%
$51.65
Printed 8/19/2015 10:50 AM
'
FIRM
PSB
N/A
DATE
08/13/15
SHEET
12. QA/QC
PAYROLL
AVG
HOURLY Hours
%
Part.
Principal
70.00
Sr. Engineer IV
60.51
16
72.73%
Sr. Engineer III
50.66
Sr. Engineer II
46.23
6
27.27%
Sr. Engineer I
40.17
Engineer III
37.05
Engineer II
28.88
Engineer I
24.90
Sr Geologist I
45.00
Engineer Tech V
49.83
Engineer Tech IV
42.40
Engineer Tech III
37.01
Engineer Tech II
29.65
Engineer Tech I
15.56
Cadd Tech IV
41.89
Cadd Tech III
36.80
Cadd Tech II
31.46
Cadd Tech I
25.49
Clerical I
25.12
TOTALS
22
100%
3
OF
3
13. Manage Project
Wgtd Hours
Avg
%
Part.
Wgtd Hours
Avg
%
Part.
Wgtd Hours
Avg
%
Part.
Wgtd Hours
Avg
%
Part.
Wgtd Hours
Avg
%
Part.
Wgtd
Avg
0%
$0.00
44.01
12.61
$56.62
56
82.35%
38.07
12
17.65%
4.43
68
100%
$42.50
0
0%
$0.00
0
0%
$0.00
0
0%
$0.00
0
Printed 8/19/2015 10:50 AM
PAYROLL RATES
FIRM NAME
PRIME/SUPPLEMENT
PSB NO.
Baxter & Woodman, Inc. DATE
PRIME
N/A
ESCALATION FACTOR
CLASSIFICATION
Principal
Sr. Engineer IV
Sr. Engineer III
Sr. Engineer II
Sr. Engineer I
Engineer III
Engineer II
Engineer I
Sr Geologist I
Engineer Tech V
Engineer Tech IV
Engineer Tech III
Engineer Tech II
Engineer Tech I
Cadd Tech IV
Cadd Tech III
Cadd Tech II
Cadd Tech I
Clerical I
CURRENT RATE
$69.84
$60.51
$50.66
$46.23
$40.17
$37.05
$28.88
$24.90
$45.00
$49.83
$42.40
$37.01
$29.65
$15.56
$41.89
$36.80
$31.46
$25.49
$25.12
08/13/15
0.00%
CALCULATED RATE
$70.00
$60.51
$50.66
$46.23
$40.17
$37.05
$28.88
$24.90
$45.00
$49.83
$42.40
$37.01
$29.65
$15.56
$41.89
$36.80
$31.46
$25.49
$25.12
$0.00
$0.00
$0.00
$0.00
$0.00
Printed 8/19/2015 10:50 AM
IL 7 FRONTAGE ROAD BRIDGE OVER DES PLAINES RIVER
PHASE I ENGINEERING SERVICES
CITY OF LOCKPORT
EXHIBIT C
SCOPE OF SERVICES
LOCATION:
This project is located on the IL 7 Frontage Road Bridge over the Des Plaines River (S.N. 099-0135), within
the City of Lockport.
PROJECT UNDERSTANDING:
The IL 7 Frontage Road structure is an eight-span steel beam bridge. A 2014 special feature inspection
resulted in a sufficiency rating of 35 and lowering the weight limit to 8 tons. The bridge is in critical
condition due to severe deterioration of the beams at piers 2 & 6.
The bridge provides the most direct access to the Metropolitan Water Reclamation District’s Lockport
Powerhouse and is the only access to this area between the Chicago Sanitary and Ship Canal and the Des
Plaines River. The US Army Corps of Engineers utilizes this bridge to access the Sanitary and Ship Canal
walls for maintenance. The IL 7 Frontage Road carries one lane of traffic in each direction and is a local
street under the jurisdiction of the City of Lockport with an ADT of 450.
This project involves Phase I Engineering and Environmental Studies for the rehabilitation of the
structure. Baxter and Woodman will perform structural calculations necessary to provide a
recommended scope of work, with the purpose of removing the load posting and extending the service
life of the structure. Likely scope items include a bridge deck repair and overlay, structural steel repairs,
steel re-painting, expansion joint and bearing replacement, and installation of new bridge railings.
Reconstruction of the abutment back walls and approach slabs will also be included if deemed costeffective.
This project will follow federal project development procedures to ensure eligibility for federal funding
after completion of the Phase I Study. The project will be coordinated with IDOT's Bureau of Local Roads
and Streets and the Federal Highway Administration for reviews and Phase I Design Approval. It is
anticipated that this project will be processed as a Categorical Exclusion, Group II.
SCOPE OF SERVICES:
1. PROJECT INITIATION

Data Collection: Obtain, review and evaluate the following information provided by the City for
use in design:
o Utility Atlases
o Existing Roadway and Structure Plans with Inspection Reports
o GIS Shape files surrounding the project limits
-1-
CITY OF LOCKPORT
o
o
o

Aerial Photography
Maintenance and flooding records
Crash Data (5 years)
Utilities: Contact J.U.L.I.E. for potentially impacted utility companies. Initiate utility coordination
by contacting utility companies that have facilities along the project limits and requesting utility
atlas maps. Plot locations and sizes of existing utilities in electronic drawings.
2. TOPOGRAPHIC SURVEY PROCESSING

Topographic Survey Processing: Process topographic survey data collected under separate
contract.

Terrain Model: Download and develop digital terrain model for use in design and plan
preparation.

Right of Way: Utilize available tax parcel information to establish an approximate right-of-way.
Conduct research at the County Recorder to obtain recorded documents for determining the
limits of existing right of way and easements.
3. BRIDGE CONDITION REPORT

Bridge Condition Report: Prepare a Bridge Condition Report in accordance with IDOT guidelines.
Describe the physical condition of the existing bridge, construction/repair history, and field
inspection and evaluation results. Address all known significant structural, geometric, and
hydraulic deficiencies associated with the structure. Develop and document a proposed scope of
work for the structure. Evaluate potential scope of work alternatives. Determine the most costeffective alternative for restoring the bridge to a structurally adequate and functionally
serviceable condition. Present recommendations to the City and IDOT for review and approval.
4. PRELIMINARY STRUCTURE DESIGN

Preliminary Structure Design: Prepare TS&L drawings according to IDOT Bridge Manual Section
2.3, AASHTO LRFD Bridge Design Specifications, and BLRS Chapter 4 for the proposed structure.
Determine the extent of structural repairs needed to support the deck overlay and remove the
load posting from the bridge. Prepare structural calculations to demonstrate that proposed
repairs will restore the original load-carrying capacity of the structure. Submit structural
calculations with exhibits showing typical repair details to IDOT Bridge Office for review and
concurrence.
5. PLANS, COST ESTIMATE, AND RIGHT OF WAY EVALUATION

ROW Analysis: Determine the preferred improvement right-of-way requirements and need for
acquisition. Recommend and identify necessary temporary construction easements, permanent
easements, or right-of-way acquisition to complete the proposed improvements.

Plan and Profile: Identify design constraints including clear zone, obstructions, drainage
limitations, and potential design exceptions. Plan and profile sheets will include improvement
-2-
CITY OF LOCKPORT
limits, stations and offset callouts, define paving limits, label construction limit locations and right
of way breaks, utility adjustments, guardrail locations, and wetland locations and impacts.

Typical Sections: Prepare typical sections for the existing and proposed improvements, showing
dimensions for roadway surfaces, bases, subbases, subgrade treatments, curb and gutter,
guardrail, ditches, backslopes, and right of way.

Cross Section Design: Design roadway cross sections at 50-foot intervals. Compute earthwork
calculations.

Conceptual Barrier Warrant Investigation: Analyze the need for a roadside barrier based on
environmental conditions, calculated clear zone, horizontal geometry, cross section slopes,
design ADT volumes, and design speed limit. Conceptually lay out the limits of required
guardrail, and other roadside barrier. The limits will be used to assist with impacts to adjacent
properties, floodplain fill, structure types, and cost estimating. Final barrier warrant analysis will
be completed during Phase II.

Estimate of Cost and Schedule: Develop preliminary cost estimates for the improvement and
anticipated schedule for construction.
6. HYDRAULIC ANALYSIS
 Preliminary Bridge Design and Hydraulic Report (PBDHR): Hydraulic Data section of PBDHR form
will not be completed because it is not required by IDOT for this project. All proposed work is
anticipated to be above the 100-yr flood elevation.

Hydraulic Analysis: Compile hydraulic survey information in the immediate vicinity of the
structure per IDOT Drainage Manual Sec. 2-602. Obtain existing FEMA regulatory model. Analyze
upstream and downstream impacts from temporary causeways with respect to IDNR Part 3704
and 3708 Rules.
o A Scour Critical Evaluation Form will not be required as the existing substructure is to
remain and is founded on rock.
o Complete hydraulic modeling of crossed waterway.
o Prepare a recommended conceptual design for temporary causeways to be used during
construction.
o A Waterway Information Table will not be required as all proposed work is anticipated to
be above the 100-yr flood elevation.
7. ENVIRONMENTAL COORDINATION

Environmental Survey: Prepare the Environmental Survey Request Form and related exhibits.
Submit to IDOT to determine potential environmental impacts. Biological, Archeological, and
Historical surveys will be performed by the State. Wetland delineation and special waste
assessment will be performed by Baxter & Woodman as described below.

Permit Agency Early Coordination: As a part of bridge rehabilitation, temporary in-stream work
features for construction of the project will be considered (e.g., causeways). During Phase II
Design, this information will be described in submittals to the Illinois Department of Natural
Resources – Office of Water Resources and the US Army Corps of Engineers for work in a Public
Water and work involving fill material into Waters of the United States. To the extent that any
-3-
CITY OF LOCKPORT
needed temporary work features can be anticipated and addressed in the permit submittals, it
will reduce the effort needed by the Contractor for permit coverage. This approach can reduce
the associated potential for delaying construction operations while awaiting receipt of permit
authorization for the temporary work features.
During Phase I, we will initiate coordination with the following regulatory agencies to obtain
preliminary design comments:
o Illinois Department of Natural Resources – Office of Water Resources (IDNR-OWR)
o US Army Corps of Engineers (ACOE)

Wetlands: Perform wetland delineation in the project corridor during the growing season;
including documentation of baseline vegetation, hydrology, and soils information. Prepare a
Wetland Delineation Report and Exhibits that summarize the methodology used, site description,
and results of survey.

Wetland Impact Evaluation: Prepare a wetland report detailing the work within a regulatory
wetland, including a description of the wetlands being impacted, avoidance, minimization, and
mitigation efforts. Submit to IDOT for review and approval.
8. PRELIMINARY ENVIRONMENTAL SITE ASSESSMENT (PESA)

Historical Records Review: Review and document historical data sources for the project area,
including aerial photographs, topographic maps, fire insurance maps, County resources, and
other readily available development data.

Environmental Regulatory Records Review: A computer search of Federal, State, Tribal, and
local government agency records will be performed to determine if the Site or adjacent
properties are included within the selected regulatory databases. Based on the results of this
query, the Site and its surrounding properties shall be evaluated for recognized environmental
concerns (REC). Queries shall be performed, but not be limited to, the following regulatory
databases:
o National Priority List (NPL) of Hazardous Waste Sites;
o Hazardous Waste Treatment, Storage, Disposal Facilities (TSDF);
o Underground Storage Tank or Leaking Underground Storage Tank Locations
(UST/LUST);
o Sanitary Landfill and Solid Waste Sites (SL/SWS);
o State Hazardous Waste Sites (SHWS);
o CERCLIS sites
o Small and Large Quantity Hazardous Waste Generators (RCRIS-SQG/LGG)
o RCRA

Report Preparation: Based on Environmental Screening results and site visit, prepare a PESA
using the processes described in A Manual for Conducting Preliminary Environmental Site
Assessments for Illinois Department of Transportation Infrastructure Projects, Second edition,
January 2012.
o Prepare a letter report summarizing the activities and results of the assessment. The report
will include pertinent documentation to support the screening results of the assessment. It
will also provide a summary of conclusions from the limited information collected.
-4-
CITY OF LOCKPORT
9.


10.
MEETINGS AND PUBLIC INVOLVEMENT
Meetings: The following meetings are anticipated for this project:
o City (4 total) (Kickoff, Concept, Preliminary, Prefinal)
o IDOT Kickoff Meeting: (1)
o IDOT/FHWA Coordination Meeting: (1)
o Utility Coordination /Field Meeting (1): AT&T
o Key Stakeholders (3 total): (MWRDGC (1), ACOE (1), Material Service Corp (1)
o Public Meeting (1)
Public Meetings: Prepare advertisement, exhibits, handouts, and attend one Public Meetings.
Prepare meeting minutes to document public comments. Prepare mailings to property owners
identified with land acquisition.
PROJECT DEVELOPMENT REPORT

Phase I Documentation: Prepare a Local Project Development Report for Group II Categorical
Exclusion and submit the report to IDOT-BLRS and the Federal Highway Administration for review
and approval. Pre-final and Final submittals are anticipated. Maintain an updated PPI form and
funding application with CMAP and Council of Mayors if necessary.

Traffic Forecasting: Coordinate with the City and Chicago Metropolitan Agency for Planning
(CMAP) for concurrence on 2040 traffic projections.

Accident Analysis: Obtain accident data from the City and compile for review. Complete an
accident diagram for the study area in the last 5 years and summarize findings. Complete an
accident analysis to evaluate the frequency, severity, and recommended countermeasures.
11.
GEOTECHNICAL INVESTIGATION

Structural Borings: Utilize Seeco Consultants, Inc. to take one 20-foot structural boring at each
abutment (2 borings estimated).

Pavement Cores: Existing pavement materials will be cored at the structure boring locations as
well as at 2 additional locations, approximately 50 feet from each abutment to determine
pavement material types and thicknesses.

Chloride Content: 6 samples of the bridge deck will be tested for chloride content.

Asbestos: 2 partial depth bridge deck cores will be performed and analyzed for asbestos.

Lead Paint Determination: Obtain up to 5 samples of paint from existing steel beams and perform
laboratory tests to determine if lead paint is present.
12.
QA/QC

Perform in-house peer and milestone reviews by senior staff during project initiation, conceptual
review, preliminary and final submittals. Provide ongoing reviews of permitting and utility
coordination efforts. Conduct milestone reviews of subconsultants and provide feedback
throughout the progress of work.
-5-
CITY OF LOCKPORT
13.
MANAGE PROJECT

Plan, schedule, and control the activities that must be performed to complete the project
including budget, schedule, and scope. Coordinate with City and project team to ensure the goals
of the project are achieved. Prepare and submit monthly invoices, coordinate invoices from subconsultants, and provide regular updates to the City.

Deliverables: The following is a list of anticipated final deliverables to the City for this project:
o Electronic DGN, Geopak, Digital Photos, and GIS files used in project development
including Plan, Profiles, Cross Sections, Survey, and Exhibits.
o Electronic Record of Design files including Project Development Report content,
Drainage Reports and Models, Environmental Reports, Estimates, Exhibits, and
related electronic submittals (pdf or as appropriate). Baxter & Woodman utilizes an
electronic filing system in lieu of paper copies.
I:\Crystal Lake\LCKPT\150440-Des Plaines Bridge\Contract\Scope of Work - Exhibit C.doc
-6-
CITY OF LOCKPORT
IL ROUTE 7 FRONTAGE ROAD BRIDGE OVER DES PLAINES RIVER
EXHIBIT D
PROJECT SCHEDULE*
ROUTE:
SECTION:
COUNTY:
STRUCTURE NO..
IL 7 Frontage Road
15-00083-00-BR
Will
099-0135
2016
TASK
Kick-off Meeting with City & IDOT
Project Initiation and Data Collection
Complete Geotechnical Analysis and Report
Bridge Condition Report
Preliminary Structure and Roadway and Design
Prepare Preliminary Bridge Design and Hydraulic Report (includes TSL)
Hydraulic Analysis
Wetland Assessment and Submit WIE
Environmental Coordination
Attend FHWA Coordination Meeting with City
Submit Draft Phase I Report
IDOT Review of Draft Report
Incorporate IDOT Review Comments
Submit Final Project Development Report and Obtain Design Approval
Manage Project, Meetings and Agency Coordination
*Schedule contingent upon agency review
January
February
March
April
May
June
July
August September October November December
CITY OF LOCKPORT
EXHIBIT E
BAXTER & WOODMAN, INC.
2015 SCHEDULE OF HOURLY WAGE RATES
AND OVERHEAD COSTS FOR PROFESSIONAL SERVICES
ILLINOIS DEPARTMENT OF TRANSPORTATION
EMPLOYEE CLASSIFICATION
HOURLY WAGE RATES
Principal
$68
to
$70
Sr. Engineer IV
$55 to
$68
Sr. Engineer III
$48 to
$53
Sr. Engineer II
$44 to
$48
Sr. Engineer I
$38 to
$43
Engineer III
$34 to
$38
Engineer II
$27 to
$29
Engineer I
$23 to
$26
Engineer Tech V
$48 to
$54
Engineer Tech IV
$39 to
$45
Engineer Tech III
$35 to
$38
Engineer Tech II
$28 to
$34
Engineer Tech I
$17
Sr. Geologist I
$45
CAD / GIS / Survey IV
$38 to
$52
CAD / GIS / Survey III
$35 to
$39
CAD / GIS / Survey II
$27 to
$33
CAD / GIS / Survey I
$25 to
$26
Clerical
$24 to
$26
General and employee overhead is 153% of employee compensation.
Personal-owned vehicle Mileage Charges will be reimbursed at the rate set by
the U.S. Internal Revenue Service.
Company-owned/leased vehicle usage will be reimbursed at a rate of $65.00 per diem
or $32.50 per half diem.
Traffic Counters $50/day.
Miovision Traffic System usage will be reimbursed at a rate of $600.00 per diem and
$24.00 per hour processing.
Postage - At cost.
Revised 2013-12-09, 162DRM
I:\Crystal Lake\LCKPT\150440-Des Plaines Bridge\Contract\Rate Sheets, IDOT 2015
CITY OF LOCKPORT
EXHIBIT F
BAXTER & WOODMAN, INC.
OVERHEAD* RATE AS
PERCENTAGE RATE OF EMPLOYEE COMPENSATION
Total Percent
Salaries with Retirement Plan
119.00%
Repairs
3.00%
Rents
4.00%
Taxes
1.00%
Depreciation
3.00%
Dues & Subscriptions
1.00%
Utilities (Electric, etc.)
1.00%
Insurance
3.00%
Professional Services
3.00%
Office Supplies & Services
3.00%
Computer Service
5.00%
Recruitment & Training
2.00%
Telephone
3.00%
Reproduction
1.00%
Automotive Expense
1.00%
Misc. Services & Expenses
0.00%
IDOT Approved Rate
*Payroll Burden and Indirect Cost
Revised 2013-11-14, 162DRM
I:\Crystal Lake\LCKPT\150440-Des Plaines Bridge\Contract\Rate Sheets, 153%
153.00%
EXHIBIT G
Direct Costs Check Sheet
COMPANY NAME: Baxter & Woodman, Inc.
PTB NUMBER:
TODAY'S DATE:
ITEM
ALLOWABLE
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)
Lodging (per GOVERNOR’S TRAVEL CONTROL
BOARD)
Air Fare
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)
Vehicle Owned or Leased
UTILIZE
QUANTITY
W.O. ONLY
J.S. ONLY
CONTRACT
RATE
TOTAL
Up to state rate maximum
$0.00
$0.00
Actual cost (Up to state rate maximum)
$0.00
$0.00
Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval
$0.00
$0.00
1,200
$0.575
$690.00
3
$65.00
$195.00
Up to state rate maximum
$32.50/half day (4 hours or less) or $65/full day
Vehicle Rental
Actual cost (Up to $55/day)
$0.00
$0.00
Tolls
Actual cost
$0.00
$0.00
Parking
Actual cost
$0.00
$0.00
Overtime
Premium portion (Submit supporting documentation)
$0.00
$0.00
Shift Differential
Actual cost (Based on firm's policy)
$0.00
$0.00
Overnight Delivery/Postage/Courier Service
Actual cost
$10.00
$160.00
Copies of Deliverables/Mylars (In-house)
Actual cost (Submit supporting documentation)
$0.00
$0.00
Copies of Deliverables/Mylars (Outside)
$0.00
$0.00
Project Specific Insurance
Actual cost
$0.00
$0.00
Monuments (Permanent)
Actual cost
$0.00
$0.00
Photo Processing
Actual cost
$0.00
$0.00
2-Way Radio (Survey or Phase III Only)
Actual cost
$0.00
$0.00
Telephone Usage (Traffic System Monitoring Only)
Actual cost
$0.00
$0.00
CADD
Actual cost (Max $15/hour)
$0.00
$0.00
Web Site
$0.00
$0.00
Advertisements
$0.00
$0.00
Public Meeting Facility Rental
$0.00
$0.00
Public Meeting Exhibits/Renderings & Equipment
$0.00
$0.00
Recording Fees
Actual cost
$0.00
$0.00
Transcriptions (specific to project)
Actual cost
$0.00
$0.00
Courthouse Fees
Actual cost
$0.00
$0.00
Storm Sewer Cleaning and Televising
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
Traffic Control and Protection
$0.00
$0.00
Aerial Photography and Mapping
$0.00
$0.00
Utility Exploratory Trenching
$0.00
$0.00
Testing of Soil Samples*
Actual cost
$0.00
$0.00
Lab Services*
Actual cost (Provide breakdown of each cost)
$0.00
$0.00
Equipment and/or Specialized Equipment Rental*
$0.00
$0.00
16
FEMA Regulatory Floodplain Model
1
$450.00
$450.00
EDR Report
1
$180.00
$180.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL DIRECT COST
$0.00
$1,675.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
PRINTED 8/17/2015
BDE 436 (Rev. 09/30/13)
State Contract
Local Public Agency
Day Labor
Job Number
Section
Fund Type
15-00083-00-BR
STP-Br
Construction
Project Number
Job Number
RR Force Account
X
City of Lockport
Local Public Agency Agreement
for Federal Participation
Local Contract
ITEP, SRTS, or HSIP Number(s)
Engineering
Project Number
P-91-068-16
Right-of-Way
Job Number
Project Number
BROS-4003(590)
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the “LPA”, and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LPA jointly
propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans
prepared by, or on behalf of the LPA, approved by the STATE and the STATE’s policies and procedures approved and/or required by
the Federal Highway Administration, hereinafter referred to as “FHWA”.
Location
Local Name
Termini
IL 7 Frontage Road
FAP 351
Route
Length
0.19 Mi
over Des Plaines River
Current Jurisdiction
LPA
TIP Number
12-15-0023
Existing Structure No
099-0135
Project Description
Phase I Preliminary Engineering for the rehabilitation of bridge, S.N. 099-0135.
Division of Cost
STP-Br
Type of Work
Participating Construction
Non-Participating Construction
Preliminary Engineering
Construction Engineering
Right of Way
Railroads
Utilities
Materials
TOTAL
%
148,726
$
(
(
(
(
(
(
(
*
148,726
LPA
%
)
)
)
)
)
)
)
(
(
(
(
(
(
(
$
)
)
)
)
)
)
)
37,181
$
%
(
(
(
(
(
(
(
BAL
37,181
Total
)
)
)
)
)
)
)
$
185,907
185,907
* Maximum FHWA (STP-Br) participation 80% not to exceed $148,726.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Public Agency Appropriation
By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance
to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for
State-let contracts only)
Method of Financing (State Contract Work Only)
METHOD A---Lump Sum (80% of LPA Obligation)
METHOD B--Monthly Payments of
METHOD C---LPA’s Share
due by the
of each successive month.
divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Printed 9/1/2015
Page 1 of 5
BLR 05310 (Rev. 06/12/15)
Agreement Provisions
THE LPA AGREES:
(1)
To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required.
(2)
To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in
accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3)
To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4)
To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5)
To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6)
To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7)
To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the
contract and all books, records and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
(8)
To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9)
To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10)
(State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty
(30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA’s estimated obligation incurred under
this Agreement. The LPA will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating
costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LPA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA’s obligation
(including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the
LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA’s share of the
construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for
nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid.
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset,
reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to
LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois
Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to recover the debt.
(11)
(Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12)
(Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal
year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13)
(Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close
of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any
Federal Funds received under the terms of this Agreement.
Printed 9/1/2015
Page 2 of 5
BLR 05310 (Rev. 06/12/15)
(14)
(Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local
Roads and Streets office.
Engineer’s Payment Estimates shall be in accordance with the Division of Cost on page one.
(15)
And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16)
To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17)
(State Contracts) That execution of this agreement constitutes the LPA’s concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18)
That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or
any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant,
loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19)
To regulate parking and traffic in accordance with the approved project report.
(20)
To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21)
To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22)
To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(23)
To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to
justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no
expenditures have been charged against Federal funds for the past twelve (12) months.
To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to
ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization
date. Subsequent invoices will be submitted in intervals not to exceed six (6) months.
(24)
The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is
defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice,
progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement
amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be
submitted with sequential invoice numbers by project.
Printed 9/1/2015
Page 3 of 5
BLR 05310 (Rev. 06/12/15)
The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred
costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or
from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent
invoice may be considered the final invoice and the obligation of the funds closed.
(25)
The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the
project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be
provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If
the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result
in the immediate close-out of the project and loss of further funding.
(26)
(Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an
audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy
of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South
Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the
end of the LPA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205.
Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an “X” in the State Contract
field at the top of page 1) are not included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes.
(27)
That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration
(CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information
about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register
or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1.
The LPA is also required to obtain a Dun & Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to
identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website:
http://fedgov.dnb.com/webform.
THE STATE AGREES:
(1)
To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LPA’s certification of compliance with Titles II and III requirements.
(2)
(State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3)
(Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and
to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4)
(Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payment by the LPA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1)
Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions.
(2)
That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this Agreement.
(3)
This Agreement shall be binding upon the parties, their successors and assigns.
(4)
For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LPA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
Printed 9/1/2015
Page 4 of 5
BLR 05310 (Rev. 06/12/15)
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5)
In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
(6)
All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1- Location Map,
(Insert Addendum numbers and titles as applicable)
The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement
and all Addenda indicated above.
APPROVED
APPROVED
Local Public Agency
State of Illinois
Department of Transportation
Steven Strait
Name of Official (Print or Type Name)
Randall S. Blankenhorn, Secretary
Mayor
By:
Aaron A. Weatherholt, Deputy Director of Highways
Title (County Board Chairperson/Mayor/Village President/etc.)
(Signature)
Date
Omer Osman, Director of Highways/Chief Engineer
Date
William M. Barnes, Chief Counsel
Date
Jim Ofcarcik, Acting Chief Fiscal Officer (CFO)
Date
Date
The above signature certifies the agency’s TIN number is
36-6005974
conducting business as a Governmental
Entity.
DUNS Number
Date
070694617
NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
Printed 9/1/2015
Page 5 of 5
BLR 05310 (Rev. 06/12/15)
Addendum #1
LOCATION MAP
PROJECT
LOCATION
SECTION NO: 15-00083-00-BR
CITY OF LOCKPORT
PW-1
15-078
RESOLUTION # ____
RESOLUTION AUTHORIZING THE ADMINISTRATOR AND STAFF TO PURCHASE
A 2016 INTERNATIONAL CAB AND CHASSIS FROM RUSH TRUCK CENTER OF
NORTHERN ILLINOIS FOR A TOTAL COST OF $85,042.00
WHEREAS, the City has determined the need to add a plow truck to our fleet for salting,
snow removal and winter operations;
WHEREAS, the City has obtained the State purchase price for a 2016 International Cab
and Chassis;
WHEREAS, the City obtained a quote through the Illinois Joint Purchasing Program;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF LOCKPORT AS FOLLOWS:
Section 1:
Resolution authorizing the administrator and staff to purchase a 2016
International Cab and Chassis from Rush Truck Center of Northern Illinois
in the amount of $85,042.00.
Section 2:
Effective Date: This Resolution shall become effective upon passage,
approval and publication in book and pamphlet form as provided by law.
PASSED this ________ day of __________, 2015.
_____ ALDERMEN VOTING AYE
______ ALDERMEN VOTING NAY
_____ ALDERMEN ABSTAINING
______ ALDERMEN ABSENT
the MAYOR voting aye _____ voting nay _____ not voting _____
_____ PETRAKOS
_____ CAPADONA
_____ SMITH
_____ GILLOGLY
_____ DESKIN _____ VANDERMEER _____ PERRETTA _____ BARTELSEN
_____ MAYOR
________________________
Steve Streit, Mayor
Alice Matteucci, City Clerk
ATTEST:

Sep 16, 2015

Transcription

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