Education Standard Reporting Suite
Transcription
Education Standard Reporting Suite
1040 - GAG - Insurance (149,990.04) (149,990.04) (149,990.04) 1005 - GAG - Free School Meals (100,000.00) (100,000.00) (100,000.00) (33,353.39) (33,353.39) (33,353.39) (1,590.00) (1,590.00) (1,590.00) 1,590.00 1,590.00 1105 - Income - Lettings 170.00 1,590.00 (500.00) 1110 - Income - Lettings Other 530.00 530.00 (500.00) 530.00 1121 - Income - Music Services 230.00 230.00 230.00 1125 - Income - Catering 1130 - Income - Trips (62.40) (62.40) (565.00) (600.00) (1,165.00) (1,165.00) 1140 - Income - Uniforms (255.00) (1,050.00) (1,305.00) (1,305.00) 1160 - Other Income (200.00) (200.00) (200.00) 1210 - Sales of Goods and Services (300.00) (300.00) (300.00) 2000 - Teachers - Salaries/Allowances 3007 - Plumbing 3105 - Hygiene Services 3110 - Refuse Disposal 4005 - Books A trial balance by fund type, perfect for yearend accounts preparation. (62.40) 306,300.00 306,300.00 306,300.00 2002 - Teachers - N.I. 31,850.00 31,850.00 31,850.00 2003 - Teachers - Supn 61,025.00 61,025.00 61,025.00 2005 - Teachers - Overtime 51,793.00 51,793.00 51,793.00 3001 - Redecoration 430.00 430.00 430.00 3003 - Lift Maintenance 108.29 108.29 108.29 200.00 200.00 200.00 1,000.00 1,000.00 1,000.00 750.00 750.00 750.00 25.00 25.00 25.00 4025 - Photocopying - Curriculum 500.00 500.00 500.00 4125 - Minibus Costs 400.00 500.00 500.00 4145 - Examination Invigilation 200.00 200.00 200.00 4150 - Examination Fees (50.00) (50.00) (50.00) 100.00 4155 - IT Equipment (230.00) (230.00) (230.00) 5000 - Catering School Meals Contract (340.00) (340.00) (340.00) 45,000.00 1,595,000.00 10,582.00 46,327.58 1,574,556.08 A3 - Private Sector Funding A4 - Other Income Total INCOME 1,550,000.00 991.40 100,000.00 50,000.00 120,000.00 - 104,433.77 42,231.69 129,937.05 30,609.38 B1 - Educational Support Staff B4 - Other Staff B5 - Agency Staff 14,000.00 (7,438.54) Surplus/(Deficit) excl Cap. (21,438.54) (994.62) (10,399.32) - (307.80) 550.95 413.28 (3,265.16) (6,033.02) 2,750.50 (4,508.07) 9,404.70 336.70 (30,609.38) 9,937.05 7,768.31 4,433.77 46,279.89 (20,443.92) 1,327.58 10,582.00 991.40 (33,344.90) VARIANCE 591,879.35 3,273,323.99 859,654.64 2,426.50 Catering Income Students Catering Expenditure – Students 95% 1 9 NSCR POIN 14/10/2013 PORD 12/11/2013 6 If the user has scanned in any document in relation to a transaction, these documents can be viewed from within the report by clicking on the attachment column. COMMITMENTS Total PORD 13/10/2013 COMMITMENTS ACTUAL Total 11 5 NPNV 18/10/2013 1 POIN DOC NO 14/09/2013 DOCUMENT 236.00 14/09/2013 ACTUAL DATE Commitments Actual 160.00 800.00 Budget NOMINAL CURRENT PERIOD 404.00 Left to spend Selection Criteria: Ledger - Cost Centres; Account - Art; Company - Federation Demonstration Database; Period - 2013/14.12; Budget - Budget 2013-14 v1; Location(s) – ABC Academy, DEF Academy, GHI Academy, JKL Academy, Trust Budget Holder Report Within a Multi-Academy Trust, users have the ability to compare Catering Expenditure – Students 88% academy performance across a variety of areas, such as: departmental spend, catering income and expenditure, staffing costs etc. Catering Expenditure – Staff 5% Catering Expenditure Catering Income Staff Catering Income Actual 97,250.00 - 262,630.00 69,650.00 418,320.00 1,893,040.00 71,030.00 6,652.00 - 37,490.00 99,835.00 245,490.00 303,530.00 311,487.00 67,002.00 Staffing Expenditure 603,199.24 3,329,997.14 3,816,404.00 957,463.95 1,075,514.00 2,426.50 3,266.37 54,929.21 33,771.68 311,355.32 239,907.86 228,243.96 83,563.05 2,372,533.19 2,740,890.00 67,089.36 23,941.49 273,567.35 44,877.63 275,299.97 1,687,757.39 110,250 Other Angel Springs Limited 236.00 Commitments AB Pest Control AB Pest Control AB Pest Control Budget 8,000.00 6,331.00 AB PORD 6 AB PORD 11 AB INV 9 INC 1 ASL NPNV 5 CP INV 1 Brushes Paint Pencils Tennis Plasters 122,076.00 - - 9.255,900.00 236,170.00 - 658,590.00 187,130.00 896,150.00 3,829,470.00 Budget ANNUAL 236.00 200.00 36.00 1,433.00 160.00 100.00 23.00 1,150.00 BALANCE 6,481.00 Left to spend - 59,150.00 195,915.00 620,420.00 708,650.00 757,082.00 167,560.00 (3,574.17) (38,086.10) 138,489.82 (120,076.39) 189,906.71 145,082.37 13,369.85 567,672.16 39,886.65 (74,873.56) 60,849.51 44,173.95 187,212.40 446,536.79 (5,020.20) 32,985.40 19,704.85 70,483.47 (128,193.92) VARIANCE 8,831.00 View13,684.00 each individual 2,188,517.91 2,522,461.00 333,943.09 academy and a 8,185,315.75 9,086,931.00 901,615.25 consolidated trust 1,187,640.05 291,045.00 896,595.05 view within the same report. 4,853.00 3,574.17 97,236.10 57,425.18 740,496.39 518,743.29 611,999.63 154,190.15 5,996,797.84 6,564,470.00 196,283.35 74,873.56 597,740.49 142,956.05 708,937.60 4,276,006.79 9,372,955.80 9,377,976.00 155,061.40 19,704.85 70,483.47 BUDGET TRUST TOTAL Easy to understand terminology. All reports have the functionality to be able to drill down into headings to view the supporting transactions. Microsoft Licenses ACTUAL 9,127,706.08 8,000.00 1,319,101 160,964 Left to spend ATTACHMENTS DESCRIPTION YEAR TO DATE 987,990 Teaching Staff Total 1,356,334 29,999 34,213 Premises Staff 1,107,895 20,243 Actual Actual Expenditure Expenditure r he Ot 536,197.24 486,406.86 118,050.05 4,225.50 (3,266.37) (17,439.21) 66,063.32 (65,865.32) 63,622.14 83,243.04 (12,533.05) 368,356.81 30,160.64 (23,941.49) (10,937.35) 24,772.37 143,020.03 205,282.61 49,790.38 32,972.98 4,500.00 43,058.95 (30,741.55) VARIANCE Education and Support 223,881 Management Group Computer Plus Ltd. Phil 30,600.00 - - 3,852,806.00 BUDGET 3,933,196.38 3,883,406.00 63,572.98 4,500.00 43,058.95 3,822,064.45 ACTUAL f f & taf taf on sS gS ati port ise uc hin c m a Ed Sup Te Pre 0 200000 400000 600000 800000 1000000 SUPPLIER 1,433.00 534,876.35 569,243.01 236,292.36 4,605.50 - (21,197.84) 72,013.22 (40,945.91) 132,317.59 59,088.83 30,410.97 332,950.65 9,389.31 (20,322.69) 81,723.91 11,633.27 48,626.14 201,900.71 (34,366.66) (1,315.16) 4,622.85 26,433.12 (64,107.47) VARIANCE 1200000 57,003.00 3,842,567.00 1,095,947.00 7,032.00 - 16,660.00 95,080.00 234,930.00 365,120.00 295,595.00 81,530.00 2,746,620.00 88,920.00 - 275,960.00 67,480.00 377,830.00 1,936,430.00 3,899,570.00 46,476.00 - - 3,853,094.00 BUDGET ABC ACADEMY Catering Expenditure – Staff 12% 0 2000 4000 6000 8000 - 37,857.84 23,066.78 275,875.91 232,802.41 236,506.17 51,119.03 2,413,669.35 79,530.69 20,322.69 194,236.09 55,846.73 329,203.86 1,734,529.29 3,865,203.34 45,160.84 4,622.85 26,433.12 3,788,986.53 ACTUAL Academy Performance Comparison 361,000.00 - - 1,581,000.00 - 307.80 371,399.32 5,000.00 1,581,994.62 1,000.00 586.72 4,449.05 Total EXPENDITURE 40,000.00 Total Other Expenditure H0 - Other GAG Expenses G1 - Indirect Employee Expenses G0 - Staff Development F0 - ICT Costs (Non Capital) E0 - Other Supplies and Services D0 - Educational Supplies and Services 150,000.00 C1 - Other Occupational Costs 46,033.02 15,000.00 150,000.00 19,508.07 147,249.50 C0 - Maintenance of Premises 153,265.16 50,000.00 1,220,000.00 49,663.30 Total Staffing Expenditure 1,210,595.30 B3 - Admin Staffing B2 - Premises Staffing 900,000.00 853,720.11 B0 - Teaching Staff Staffing Expenditure EXPENDITURE A2 - Other Govt Grants A0 - GAG funding 1,516,655.10 BUDGET GHI ACADEMY 1000 - GAG - School Budget Share (excl FSM) (670.00) COMPANY TOTAL ACTUAL 1035 - GAG - Mainstreamed Grants TOTAL INCOME 1015 - GAG - Specialised School Funding UNRESTRICTED FUND DEF ACADEMY Selection Criteria: Company - Federation Demonstration Database ; Location – ABC Academy; Funding Type- BSHEET, CAP, GAG, REST, UNRF; Yearcode - 2013/14; From Period - 01; To Period - 12 ABC ACADEMY GAG Multi-Academy Trust Management Accounts Report Fund Analysis Education Standard Reporting Suite 2013 ©PS Financials Ltd 9,719,254.18 389,299.87 10,108,554.05 10,361,074.71 — Converter Academies 02 01 (5.0%) Catering Costs Premises Costs Other Staff Costs Curriculum Costs (35.0%) CURRENT 91-120 DAYS 31-60 DAYS Aged Debtors 4,782,414.43 1,856,576.42 435,437.12 (83,613.67) (170,411.75) (574.48) 582.00 1,693.56 40,010.73 474,644.37 61-90 DAYS 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 2013 ©PS Financials Ltd (61.2%) (3.1%) 5,000,760.00 1,928,595.00 480,310.00 379,795.00 363,570.00 4,500.00 10,000.00 30,000.00 2,000.00 42,010.73 — Hard and Soft Federations 218,345.57 72,018.58 44,872.88 463,408.67 533,981.75 3925.52 OLDER (42.4%) — Multi Academy Companies — Pupil Referral Units www.psfinancials.com/education 91-120 DAYS 61-90 DAYS Website 31-60 DAYS CURRENT [email protected] (25.4%) (16.9%) (10.2%) (5.1%) E-mail Users can drill down into headings to view supporting data. Aged Creditors RFOAPRE – RFO Premises / Occupancy RSFASTS – RSF Staffing Support CHO – CEAT Head Office RHPAPRE – RHP Premises / Occupancy RSFASTT – RSF Staffing - Teachers Top 5 Expenditure — University Technical Colleges PS Financials Ltd Isis House, Isis Way Minerva Business Park The leaders of these establishments insist on robust financial Peterborough, PE2 6QR processes, transparency, security and accurate, real time reporting to maximise their financial efficiency. Telephone 01733 367 330 The following pages contain examples of some of the tools at their disposal. These are all provided by PS Financials’ education solution. Fax 01733 367 331 RHPRSF – RHP Sixth Form Cost Share 31,693.56 10,582.00 CAGISEN – Sen income CAGIKIT – Catering income Account VAT 126 VAT 100 MAT Reporting Suite Academy Dashboard Contact us Additional Reports — Special Schools — Multi Academy Trusts CAGIINS – Insurance recovered income 1,571,010.46 1,000,000.00 913,945.59 1,474,644.37 - CAGI BUD – Budget income - — Primary and Secondary Schools — Free Schools Budget 1,571,010.46 Top 5 Income (14,916.44) 913,945.59 Actual 978,914.03 - 1,571,010.46 Ledger Account Variances - (14,916.44) 913,945.59 Finance Dashboard 978,914.03 (14,916.44) Nominal Summary 978,914.03 — All-Through Academies — Boarding Schools Variance 8,790,064.24 Nominal Transactions (Detailed) 9,144,556.46 Nominal Transactions 404,216.31 8,740,340.15 Nominal Reporting 567,298.25 EFA Benchmarking Return ABC Academy (50,052.00) 8,222765.99 629,180.50 Budget Holder by Nominals - 8,515,375.96 97,334.37 EFA Budget Forecast (50,052.00) 306,881.94 531,846.13 Budget Holder (Period Analysis) (50,052.00) 8,208,494.02 SoFA 402,996.00 Fund Analysis Account Summary Net incoming (outgoing) resources before transfers Ledger Income / Expenditure Summary Account Summary with Nominal Details Account Index Income / Expenditure Account Index Analysis Total Resources Expended 105,097.00 OLDER 352,944.00 (5.1%) Total Incoming Resources (15.3%) — Sponsored Academies (15.3%) 10,232,324.22 297,899.00 (12.0%) (3.0%) Expenditure - Previous Year Expenditure - Current Year 9,974,824.77 Academies Education Operations Teaching Staff Costs Expenditure Analysis Income - Current Year 05 04 03 284,275.44 Governance Users have the ability to drill down into graphics, e.g. pie chart segments, to view the data behind. (45.0%) Income - Previous Year 10 09 08 07 06 Income and Expenditure Unauthorised Purchase Orders Search by Description Outstanding Purchase Orders by Supplier Outstanding Purchase Orders by Document Outstanding GRN’s by Supplier Outstanding GRN’s by Document Current Commitments Paylist Purchase Ordering Sales Statement Security Roles Overview Document Enquiry Chart of Accounts Budget Matrix Budget by Nominals Budget by Account 9,690,549.33 Account Index Reporting 61-90 DAYS 91-120 DAYS 31-60 DAYS CURRENT OLDER 61-90 DAYS 91-120 DAYS 31-60 DAYS CURRENT www.psfinancials.com/education Users can drill down into headings to view supporting data. Website (25.4%) (16.9%) (10.2%) [email protected] General Reports Debtors List Creditors List Creditors\Debtors Aged Debtors Catering Costs Other Staff Costs Premises Costs OLDER (5.1%) (15.3%) (42.4%) Aged Creditors (5.1%) RFOAPRE – RFO Premises / Occupancy RSFASTS – RSF Staffing Support CHO – CEAT Head Office RHPAPRE – RHP Premises / Occupancy 257,894.00 Reporting Suite Home Page 44,872.88 463,408.67 533,981.75 RSFASTT – RSF Staffing - Teachers Top 5 Expenditure 10,582.00 3925.52 — University Technical Colleges PS Financials Ltd Isis House, Isis Way Minerva Business Park The leaders of these establishments insist on robust financial Peterborough, PE2 6QR processes, transparency, security and accurate, real time reporting to maximise their financial efficiency. Telephone 01733 367 330 The following pages contain examples of some of the tools at their disposal. These are all provided by PS Financials’ education solution. Fax 01733 367 331 E-mail — Higher Education Colleges Incoming Resources from Charitable Activity Net Movement in Funds — Pupil Referral Units — Independent Schools 128,750.49 Other recognised gains and losses — Multi Academy Companies RHPRSF – RHP Sixth Form Cost Share CAGISEN – Sen income 31,693.56 CAGIKIT – Catering income Aged Creditors (5.0%) Curriculum Costs (35.0%) (12.0%) Aged Debtors (61.2%) 5,000,760.00 218,345.57 (3.1%) 1,928,595.00 72,018.58 480,310.00 379,795.00 363,570.00 4,500.00 10,000.00 30,000.00 2,000.00 42,010.73 4,782,414.43 1,856,576.42 435,437.12 (83,613.67) (170,411.75) 582.00 (574.48) 1,693.56 40,010.73 474,644.37 (15.3%) 02 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 Account VAT 126 VAT 100 MAT Reporting Suite Academy Dashboard Additional Reports EFA Budget Forecast SoFA Management Accounts Contact us — Hard and Soft Federations — Maintained Schools 133,729.28 Net incoming (outgoing) resources before other recognised gains and losses — Multi Academy Trusts CAGIINS – Insurance recovered income 1,571,010.46 1,000,000.00 913,945.59 1,474,644.37 - — Special Schools TOTAL 2012/13 105,024.43 Resources Expended — Primary and Secondary Schools — Free Schools CAGI BUD – Budget income - Variance 1,571,010.46 Budget 913,945.59 Top 5 Income (14,916.44) 1,571,010.46 — All-Through Academies — Boarding Schools Actual 978,914.03 - 913,945.59 Ledger Account Variances - (14,916.44) Nominal Transactions (Detailed) 978,914.03 (14,916.44) Nominal Summary Budget Holder (Detailed) 978,914.03 Nominal Transactions 8,790,064.24 Nominal Reporting 9,144,556.46 8,740,340.15 Budget Holder by Nominals 404,216.31 Budget Holder (Period Analysis) 567,298.25 Finance Dashboard Budget Holder (Nominal Summary) 8,222765.99 629,180.50 EFA Benchmarking Return (50,052.00) 8,515,375.96 97,334.37 Budget Holder - 306,881.94 531,846.13 CFR (50,052.00) 8,208,494.02 Balance Sheet (50,052.00) Budget Holder Reporting 402,996.00 Fund Analysis Account Summary Net incoming (outgoing) resources before transfers Ledger Income / Expenditure Summary Account Summary with Nominal Details Account Index Income / Expenditure Total Resources Expended 105,097.00 TOTAL 2013/14 PS Financials has been implemented in all types of educational establishments: 28,704.85 Budget Holder (Nominal Summary) — Converter Academies UNRESTRICTED FUND PS Financials has served the education sector for over 10 years and since our first education user in 2003 we have been chosen by more than 1000 education establishments. 95,050.00 Voluntary Income Management Accounts 10,361,074.71 RESTRICTED FUND Budget Holder (Detailed) 10,108,554.05 Incoming Resources RESTRICTED FIXED ASSET FUND Budget Holder 389,299.87 Selection Criteria: Company – Federation Demonstration Database; Year – 2013/14; Location – ABC Academy, DEF Academy, GHI Academy, JKL Academy, Trust Additional Periods Included – 00, 98, 99, None, REG; Include Commitments - Yes CFR 9,719,254.18 SOFA Report Balance Sheet 352,944.00 Leading organisations such as Virgin Hotels, LOCOG, Ecclesiastical Insurance, The Fairtrade Foundation, Kilimanjaro Live and the Disaster Emergencies Committee rely on PS Financials. Budget Holder Reporting Total Incoming Resources PS Financials is the author of Award Winning Accounting, Purchasing, Budgeting and Reporting software, used by over 1,400 organisations in 45+ countries. Overview Management\Strategy Reporting — Sponsored Academies 297,899.00 (3.0%) Expenditure - Previous Year Expenditure - Current Year 10,232,324.22 Academies Education Operations Teaching Staff Costs Expenditure Analysis Income - Current Year 05 04 03 9,974,824.77 Governance Users have the ability to drill down into graphics, e.g. pie chart segments, to view the data behind. (45.0%) Income - Previous Year 10 09 08 07 06 Income and Expenditure Unauthorised Purchase Orders Search by Description Outstanding Purchase Orders by Supplier Outstanding Purchase Orders by Document Outstanding GRN’s by Supplier Outstanding GRN’s by Document Current Commitments Paylist Purchase Ordering Sales Statement Security Roles Overview Document Enquiry Chart of Accounts Budget Matrix Budget by Nominals Budget by Account 284,275.44 Management\Strategy Reporting 91-120 DAYS 31-60 DAYS Users can drill down into headings to view supporting data. 61-90 DAYS CURRENT www.psfinancials.com/education (25.4%) (16.9%) (10.2%) (5.1%) Website General Reports 9,690,549.33 ABC Academy OLDER (42.4%) Aged Creditors RFOAPRE – RFO Premises / Occupancy RSFASTS – RSF Staffing Support CHO – CEAT Head Office RHPAPRE – RHP Premises / Occupancy RSFASTT – RSF Staffing - Teachers Top 5 Expenditure 257,894.00 Account Index Analysis 91-120 DAYS (61.2%) (3.1%) 5,000,760.00 218,345.57 44,872.88 463,408.67 533,981.75 3925.52 [email protected] — Higher Education Colleges Incoming Resources from Charitable Activity Net Movement in Funds — University Technical Colleges PS Financials Ltd Isis House, Isis Way Minerva Business Park The leaders of these establishments insist on robust financial Peterborough, PE2 6QR processes, transparency, security and accurate, real time reporting to maximise their financial efficiency. Telephone 01733 367 330 The following pages contain examples of some of the tools at their disposal. These are all provided by PS Financials’ education solution. Fax 01733 367 331 RHPRSF – RHP Sixth Form Cost Share 31,693.56 10,582.00 CAGISEN – Sen income CAGIKIT – Catering income CAGIINS – Insurance recovered income — Multi Academy Trusts E-mail — Independent Schools 128,750.49 Net incoming (outgoing) resources before other recognised gains and losses — Pupil Referral Units — Maintained Schools 133,729.28 Other recognised gains and losses — Multi Academy Companies TOTAL 2012/13 105,024.43 Account Index Reporting CURRENT 31-60 DAYS 61-90 DAYS Aged Debtors 4,782,414.43 1,856,576.42 1,928,595.00 72,018.58 480,310.00 379,795.00 363,570.00 4,500.00 10,000.00 2,000.00 42,010.73 30,000.00 1,000,000.00 1,474,644.37 CAGI BUD – Budget income Top 5 Income Actual Account Ledger Account Variances Finance Dashboard Budget — Free Schools — Hard and Soft Federations TOTAL 2013/14 01 OLDER (5.1%) (15.3%) (15.3%) 02 01 435,437.12 (83,613.67) (170,411.75) (574.48) 582.00 1,693.56 40,010.73 474,644.37 — Special Schools UNRESTRICTED FUND PS Financials has been implemented in all types of educational establishments: 28,704.85 Resources Expended 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 — Boarding Schools Variance 1,400,000 — All-Through Academies — Primary and Secondary Schools RESTRICTED FUND PS Financials has served the education sector for over 10 years and since our first education user in 2003 we have been chosen by more than 1000 education establishments. 95,050.00 Voluntary Income — Converter Academies 2013 ©PS Financials Ltd RESTRICTED FIXED ASSET FUND Debtors List Incoming Resources Creditors List Expenditure - Previous Year 03 Expenditure - Current Year — Higher Education Colleges — Sponsored Academies Contact us Creditors\Debtors Curriculum Costs Catering Costs Other Staff Costs Premises Costs (35.0%) (12.0%) 04 — Independent Schools (3.0%) 05 — Maintained Schools Teaching Staff Costs Income - Current Year 06 Income and Expenditure 07 PS Financials has been implemented in all types of educational establishments: Selection Criteria: Company – Federation Demonstration Database; Year – 2013/14; Location – ABC Academy, DEF Academy, GHI Academy, JKL Academy, Trust Additional Periods Included – 00, 98, 99, None, REG; Include Commitments - Yes Aged Debtors (5.0%) Expenditure Analysis 08 09 PS Financials has served the education sector for over 10 years and since our first education user in 2003 we have been chosen by more than 1000 education establishments. Leading organisations such as Virgin Hotels, LOCOG, Ecclesiastical Insurance, The Fairtrade Foundation, Kilimanjaro Live and the Disaster Emergencies Committee rely on PS Financials. SOFA Report Reporting Suite Home Page 10 Income - Previous Year (45.0%) Leading organisations such as Virgin Hotels, LOCOG, Ecclesiastical Insurance, The Fairtrade Foundation, Kilimanjaro Live and the Disaster Emergencies Committee rely on PS Financials. PS Financials is the author of Award Winning Accounting, Purchasing, Budgeting and Reporting software, used by over 1,400 organisations in 45+ countries. Overview Aged Creditors Users have the ability to drill down into graphics, e.g. pie chart segments, to view the data behind. PS Financials is the author of Award Winning Accounting, Purchasing, Budgeting and Reporting software, used by over 1,400 organisations in 45+ countries. Overview