Markey Exhibitor Kit - Amazon Web Services

Markey’s Exposition Services (MES) is pleased to learn that your organization will be an exhibitor at the
The Gospel Coalition 2016 Women’s Conference. As the Official Service Contractor for this conference,
we are enclosing various equipment rental and service order forms for your information and use. We
suggest that you anticipate your requirements, complete all appropriate forms and return them
immediately as indicated on the respective letterheads.
The Gospel Coalition 2016 Women’s Conference
June 16 – 18, 2016
SHOW LOCATION:
Indiana Convention Center
Indianapolis, IN
BOOTH EQUIPMENT:
Each 10’x10’ booth is furnished: 8’ high black drape, 3’ side rails, (1) 8’
black skirted table, (2) chairs, (1) wastebasket, and a 7” x 44” ID sign.
Each booth is carpeted.
EXHIBIT SET UP:
Wednesday, June 15:
Thursday, June 16:
4:00PM – 9:00PM
8:00AM – 10:00AM
EXHIBIT HOURS:
Thursday, June 16:
Friday, June 17:
Saturday, June 18:
10:00AM – 10:30PM
8:00AM – 10:30PM
8:00AM – 1:00PM
EXHIBITS DISMANTLE:
Saturday, June 18:
1:00PM – 4:00PM
DISCOUNT PRICES:
To qualify for ADVANCE DISCOUNTED PRICES, full credit card payment
MUST be included with your orders and must be RECEIVED BY May 31,
2016. Allow 3 days for mailing. Orders RECEIVED AFTER May 31, 2016
orders received WITHOUT credit card information and payment and
orders PLACED AT THE SHOW will be charged at STANDARD ORDER
PRICES.
PAYMENT POLICY:
Our CREDIT POLICY requires 100% payment with order for service, and
anticipated freight. CREDIT CARD information for payment of advance
and show site orders must be forwarded to MES in order for us to
provide any equipment or servicers. Please complete the PAYMENT
AUTHORIZATION FORM which must accompany your order.
We realize that exhibiting in a convention can be complicated. If you need assistance or additional
information not covered in the Exhibitor Service Kit, please contact Kisha Stone at (317) 780.780.3977
Thank you and we look forward to serving you.
Whitney Wolf
Markey’s Exposition Services
The Gospel Coalition
Payment Authorization Form
This form must be completed and received with your order and
payment by Deadline Date.
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
317.780.3999 | Fax 317.917.4766
[email protected]
Discount Deadline Date:
1
Exhibiting Company Information:
May 31, 2016
Third Party Billing:
Booth #
(Please note that the Exhibiting company is ultimately responsible for all charges.)
Company Name
Company Name
Street Address
Street Address
City, State & Zip
Phone
(
City, State & Zip
)
Phone
E-Mail
E-Mail
Print Name
Print Name
Signature
Signature
(
)
The exhibiting firm is primarily responsible for the payment of charges. In the event you have arranged for an exhibit house or other party to handle your display and the payment for all services, we will agree to this third party
payment if they supply the appropriate credit card information below. Advance payment in full must accompany order including estimated labor and drayage charges. Additionally, both exhibiting company and third party
representative must sign acceptance of the following statement: In the event the named third party fails to pay; all charges will be paid by the exhibiting company on demand.
2
Order Summary:
Rentals:
Furniture & Accessories
Carpet
Modular Display
Floral
Custom Graphics
Custom Furniture
Tax
Services*:
*non-taxable
Cleaning Service
Install & Dismantle Labor (pay estimated cost) - 2 pages
In-Booth Forklift w/ Operator (pay estimated cost)
Material Handling & Shipping Labels (pay estimated cost) - 3 pages
Sub-Total
Sub-Total
Sub-Total
Sub-Total
Sub-Total
Sub-Total
7.00%
Rental Sub-Total
Sub-Total
Sub-Total
Sub-Total
Sub-Total
Order Grand Total
3
Payment, Authorization & Terms:
Advance Discount: Advance charges may be paid by company check, but credit card information is required for hassle free ordering of additional services on-site. All outstanding balances will be charged to your credit
card. At the conclusion of the show a complete invoice will be prepared and sent to you reflecting all charges and payments. No credit will be given after close of event on items or services ordered but not received. Any
issues you may have with any equipment or services ordered, need to be addressed on-site at the Markey's Exposition Services exhibitor services center prior to show closing. No checks drawn on a foreign bank will be
accepted, nor checks marked "Payable in U.S. Funds." Please issue on a U.S. Bank or a U.S. Money Order or American Express International Money Order. We will also accept American Express, MasterCard, Visa, and
Discover charges. Please write the appropriate charge account number and sign below. By providing your credit card number, you are authorizing Markey's to charge your card for all outstanding balances. A $20 surcharge
will be added to your account for any attempted credit card processing that are declined.
Payment Terms: We require 100% payment with order for service, tax and anticipated freight. This form with your credit card information for payment of advance and show site orders must be forwarded to Markey's
Exposition Services, LLC in order for us to provide any equipment or services. Full payment of rental charges must accompany your order forms and be received by our office before deadline to qualify for the discounted
rates. ALL orders received after deadline (indicated on each form) will be charged at standard rates. A $40 surcharge will be added to your account if any credit charges for services are denied by the merchant or if any
checks are returned.
Collection Terms: Due upon receipt. Unpaid balance at the close of the show will accrue a service charge of .0575% per day, annual interest rate 21%. You will be responsible for all fees, including attorneys fees,
connected with the collection of your accounts. By signing this form you are accepting the terms, conditions, and limits of liability as stated on various forms and agreements pertaining to services rendered by Markey's
Exposition Services, LLC.
Card Type :
Card #
Visa
MasterCard
American Express
Discover
Exp. Date ________________
3 or Digit Security Code ______________
Cardholder Name ____________________________________________
Signature
Cardholder Billing Address ______________________________________________________________________________________________________
City__________________________________________________________
State____________________
Zip _____________________________
The Gospel Coalition
Furniture & Accessories
Order Form
Discount Deadline Date
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
[email protected]
2' wide x 30" high Display Table
Item #
Item Description
Qty
May 31, 2016
No Refunds on orders cancelled within 5 days of show open.
Requests made after the deadline will be filled, as available,
at the standard rate.
317.780.3999 | Fax 317.917.4766
Discount
Standard
2' wide x 40" high Display Counter
Total
Discount
Standard
223
4' x 30" Skirted Table
$107.00
$160.50
229
4' x 40" Skirted Counter
$132.00
$198.00
233
6' x 30" Skirted Table
$132.00
$198.00
239
6' x 40" Skirted Counter
$150.00
$225.00
253
8' x 30" Skirted Table
$150.00
$225.00
259
8' x 40" Skirted Counter
$175.00
$262.50
522
4th Side Skirting of 30" Table
$46.00
$69.00
530
4th Side Skirting of 40" Counter
$63.00
$94.50
222
4' x 30" Non-Skirted Table
$46.00
$69.00
228
4' x 40" Non-Skirted Counter
$55.00
$82.50
232
6' x 30" Non-Skirted Table
$54.00
$81.00
238
6' x 40" Non-Skirted Counter
$63.00
$94.50
252
8' x 30" Non-Skirted Table
$63.00
$94.50
258
8' x 40" Non-Skirted Counter
$72.00
$108.00
Indicate Color: (orders not indicated will be selected by Markey's Exposition Services)
Black
Blue
White
Teal
Item #
Burgundy
Red
Item Description
Black
Blue
Grey
White
Teal
*cannot be skirted
Item Description
Qty
Burgundy
Gold
Red
Grey
Accessories
Discount
Standard
Discount
Standard
206
24" dia. X 30" high
$65.00
$97.50
401
Wastebasket w/ Liner
$22.00
$33.00
208
24" dia. X 40" high
$86.50
$129.75
409
4-Arm Bag Stand
$133.00
$199.50
215
30" dia. X 30" high
$72.00
$108.00
407
Easel, Tripod
$33.00
$49.50
216
30" dia. X 40" high
$91.00
$136.50
413
Clothes Tree
$51.00
$76.50
224
36" dia. X 30" high
$94.50
$141.75
415
Literature Rack
$45.00
$67.50
225
36" dia. X 40" high
$134.50
$201.75
435
Chrome Stanchion
$22.25
Total
$33.38
437
Stanchion Chain
$2.45
$3.68
439
Retractable Stanchion
$52.00
$78.00
Chairs
Item #
Item Description
Qty
Discount
Standard
Total
Item #
Item Description
Qty
Padded Arm Chair
$66.00
$99.00
103
Padded Side Chair - Armless
$50.50
$75.75
Item #
Discount
Standard
121
Swivel Desk Chair
$72.00
$108.00
541
3' high Side rail Drapery
$9.50
$14.25
131
Padded Stool
$72.00
$108.00
543
8' high Back wall Drapery
$13.50
$20.25
507
30" high Special Skirting
$10.00
$15.00
509
40" high Special Skirting
$10.00
$15.00
Tabletop Risers w/ Cover
Item Description
Qty
Discount
Standard
$69.00
262
4' Single Step, 12" high
$46.00
263
6' Single Step, 12" high
$63.00
$94.50
264
8' Single Step, 12" high
$81.00
$121.50
Total
Special Draping / Skirting
105
Item #
Total
Indicate Color: (orders not indicated will be selected by Markey's Exposition Services)
Gold
Round Pedestal Table
Qty
Item #
Total
Item Description
Qty
Total
Indicate Color: (orders not indicated will be selected by Markey's Exposition Services)
Blue
Teal
Black
White
Sub-Total This Form:
Burgundy
Red
Gold
Grey
$
Please copy this sub-total to the
Payment Authorization Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name _________________________________________ Booth # ____________________________________________
Contact Name ___________________________________________Phone ______________________________________________
Signature _______________________________________________Date _______________________________________________
The Gospel Coalition
Carpet Rental
Order Form
Discount Deadline Date
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
[email protected]
No Refunds on orders cancelled within 5 days of show open.
Requests made after the deadline will be filled, as available,
at the standard rate.
Premium Carpet & Padding Packages
Premium Carpet (no padding)
317.780.3999 | Fax 317.917.4766
Item #
Item Description
Discount
Standard
$426.00
$639.00
331
10' x 10' Premium Carpet
10' x 20' Premium Carpet & Pad
$853.00
$1,279.50
332
10' x 30' Premium Carpet & Pad
$1,096.00
$1,644.00
333
10' x 40' Premium Carpet & Pad
$1,279.00
$1,918.50
334
335
10' x 10' Premium Carpet & Pad
336
337
338
Select
Total
Item #
Item Description
Discount
Standard
$371.00
$556.50
10' x 20' Premium Carpet
$724.00
$1,086.00
10' x 30' Premium Carpet
$1,112.00
$1,668.00
10' x 40' Premium Carpet
$1,483.00
$2,224.50
Item Description
Select
Discount
Standard
Discount
Standard
309
10' x 10' Carpet & Pad
$213.00
$319.50
301
10' x 10' Carpet Only
$144.00
$216.00
310
10' x 20' Carpet & Pad
$425.00
$637.50
302
10' x 20' Carpet Only
$287.00
$430.50
311
10' x 30' Carpet & Pad
$639.00
$958.50
303
10' x 30' Carpet Only
$431.50
$647.25
312
10' x 40' Carpet & Pad
$851.00
$1,276.50
304
10' x 40' Carpet Only
$575.00
$862.50
Select
Total
Green
Standard
Carpet Only
Standard Carpet & Padding Packages
Item #
May 31, 2016
Total
Item #
Item Description
Select
Total
Area Carpet, Padding & Visqueen
Area carpet is custom cut and designed for bulk area spaces. Simply order the total square footage of carpet using the square footage calculation section and select your color.
If you desire additional items, such as borders or inlaid designs, please contact Markey's Exposition Services directly for a detailed quote. The custom cut carpet price includes
trimming, seaming, all necessary taping, drayage, installation and removal.
Item #
Item Description
Total
Sq. Ft.
Discount
Standard
328
Premium Area Carpet
$3.75
$5.63
324
Standard Area Carpet
$3.25
$4.88
350
Padded Area
$1.05
$1.58
360
Plastic Covering
$0.55
$0.83
Premium Carpet Color:
Standard Carpet Color:
Total
______ ft. wide X ______ ft. long = Total Square Feet
Black
Burgundy
Green
Red
Deep Navy
Platinum
Silver Cloud
White
Black
Burgundy
Teal
Plum
Blue
Grey
Red
Green
Sub-Total This Form:
$
Please copy this sub-total to the
Payment Authorization Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name _____________________________________
Contact Name _______________________________________
Signature __________________________________________
Booth # __________________________________
Phone ___________________________________
Date _____________________________________
The Gospel Coalition
Flora Rental Order Form
Discount Deadline Date
No Refunds on orders cancelled within 5 days of show open.
Requests made after the deadline will be filled, as available,
at the standard rate.
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
317.780.3999 | Fax 317.917.4766
[email protected]
Live Potted Plants
Item Description
Item #
Qty
Discount
Standard
1501
Azaleas (available in season)
$45.00
$67.50
1502
Bromeliads (available in season)
$50.00
$75.00
1503
Chrysanthemums
White
Yellow
$49.50
$74.25
1505
Ferns
Floor
Hanging
$50.00
$75.00
Discount
Standard
Total
Tropical Green Plants
Item Description
Item #
Qty
1507
3' high Tropical
Slim
Full
$65.00
$97.50
1509
4' high Tropical
Slim
Full
$75.00
$112.50
1511
5' high Tropical
Slim
Full
$91.00
$136.50
1513
6' high Tropical
Slim
Full
$108.50
$162.75
1515
7' high Tropical
Slim
Full
$164.00
$246.00
White Wicker
Please indicate your choice of container for Tropical Green Plants:
Total
Dark Rattan
Table Top Flower Arrangements
Item #
1545
Item Description
Qty
10" Basket of Cut Flowers
Style:
Centerpiece
Colors:
White
Tall
Yellow
Standard
$ 75.00 & up
$ 145.00 & up
Total
One-Sided
Low
Rust
Discount
Lavender
Blue
Pastels
Special Requirements and Landscaping
Prices on bark, moss, fencing, fountains, (1573) hedge plants, (1599) general landscaping are available when submitting "To Scale
Layout of Desired". Contact Markey's Exposition Services or fax a copy of your layout to the number listed above for consultation.
Complete the following to have a representative visit your exhibit space for requirements other than those listed above:
Item #
1599
Item Description
Date
Time
Contact Name
Contact Phone
Please have florist come to Booth __________
Sub-Total This Form:
$
Please copy this sub-total to the Payment Authorization
Form
Rental Agreement: It is understood and agreed the customer is renting the equipment for a specific period only, and is responsible for its
safe return. Customer agrees to be billed for any loss of, or damage to, rented equipment.
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name _________________________________
Booth # _________________________________________
Contact Name ___________________________________
Phone __________________________________________
Signature _______________________________________
Date ___________________________________________
The Gospel Coalition
Custom Graphics
Order Form
Discount Deadline
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
May 31, 2016
No Refunds on orders cancelled within 5 days of show open.
Requests made after the deadline will be filled, as available,
at the standard rate.
317.780.3999 | Fax 317.917.4766
[email protected]
Please use this form for ordering graphics and signage for Digital Graphics. Digital graphics are for more elaborate artwork with color
gradients, process color logos, etc. Prices indicated below are based on preparation of sign from customer copy or, if digital,
computerized artwork supplied. Additional charges may apply for artwork design and layout. Please contact Markey's Exposition
Services for quotes on non-standard sized signs.
Digital Graphics
Item #
861
863
865
867
871
873
875
876
876
879
881
882
883
884
885
827
829
Item Description
7" x 11" Card
7" x 22" Card
7" x 44" Card
11" x 14" Card
14" x 22" Card
14" x 44" Card
22" x 28" Card
28" x 44" Card
20" x 60" Card
24" x 96" Foam core
48" x 96" Foam core
Other ______ x _______
Sentra _______ x _______
Single Banner
Double Banner
Easel Back for Card Signs
22" x 28" Matte Grey sign holder
Qty
Discount
$43.00
$50.00
$67.00
$53.00
$67.00
$105.00
$105.00
$134.00
$160.00
$338.00
$676.00
$21/sq.ft.
$24/sq.ft.
$11.00
$23.00
$10.00
$30.00
Standard
$64.50
$75.00
$100.50
$79.50
$100.50
$157.50
$157.50
$201.00
$240.00
$507.00
$1,014.00
$29/sq.ft.
$32/sq.ft.
$16.50
$34.50
$15.00
$45.00
Total
Emblems, trademarks, logos, special style lettering, etc. are inclusive of the above prices, if provided to us in digital format.
Photoshop compatible files preferred, however print ready, high resolution PSD or PDF files are best. If editing is required there will be
a $90.00/hr design fee applied. Call with questions on formats supported.
Sign Copy
Enter desired sign copy in box. Please print. Attach a separate form if necessary.
Background Color: _____________________________________
Select Orientation:
Vertical
Horizontal
Lettering Color: ________________________________________
Sub-Total This Form:
$
Please copy this sub-total to the
Payment Authorization Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name ___________________________________
Contact Name _____________________________________
Signature _________________________________________
Booth # ______________________________________
Phone _______________________________________
Date ________________________________________
The Gospel Coalition
Markey's Specialty Furniture Rental
Order Form
Discount Deadline Date
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
317.780.3999 | Fax 317.917.4766
[email protected]
600
610
615
620
630
650
660
670
680
685
690
700
710
Markey's Specialty Furniture
Item Description
Qty Discount
Markey's Brown Leather Sofa
$550.00
Markey's Black Leather Club Chair
$250.00
Markey's Brown Leather Club Chair
$250.00
Markey's Executive Chair
$100.00
Markey's Task Chair
$75.00
Markey's Black Seat w/Chrome BaseBar Stool
$55.00
Markey's 4' Wooden Bench
$50.00
Markey's Wood Coffee Table
$175.00
Markey's End Table
$125.00
Markey's Glass/Chrome End Tables
$350.00
Markey's Standing Message Board
$55.00
Markey's Glass/Chrome Coffee Table
$445.00
Markey's White Leather Sofa
$550.00
May 31, 2016
No Refunds on orders cancelled within 5 days of show open.
Requests made after the deadline will be filled, as available,
at the standard rate.
Standard
$825.00
$375.00
$375.00
$150.00
$112.50
$82.50
$75.00
$262.50
$187.50
$525.00
$82.50
$667.50
$825.00
Total
Item #
640
650
660
Markey's Charging Stations
Item Description
Qty Discount
Markey's Charging Station, Tall with Header
$700.00
Markey's Charging Station, Counter Height
$325.00
Markey's Charging Station, End/Coffee Table
$175.00
Standard
$1,050.00
$487.50
$262.50
*Note that print ready graphics will be needed for all Charging Station orders.
Please contact Markey's Exposition Services for assistance.
Modular Display and Accessories
Please contact Markey's Exposition Services for information on
Modular Display and Accessories
Sub-Total This Form: $____________________________
Please copy this sub-total to the
Payment Authorization Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name ___________________________________
Contact Name _____________________________________
Signature _________________________________________
Booth # ______________________________________
Phone _______________________________________
Date ________________________________________
Total
The Gospel Coalition
Cleaning Service
Order Form
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
Discount Deadline Date
317.780.3999 | Fax 317.917.4766
May 31, 2016
No Refunds on orders cancelled within 5 days of show open.
Requests made after the deadline will be filled, as available,
at the standard rate.
[email protected]
The cleaning services provided by the exhibit hall include only a general sweeping of the aisle. All rental carpets ordered from Markey's
Exposition Services are installed in clean condition. Any cleaning service required within your booth for debris accumulated during set-up
and exhibit hours should be ordered below.
All rates are based on the total square footage of your exhibit space. (100 square foot minimum)
Please check preference below:
Item #
901
903
Item Description
Vacuum carpet and empty wastebaskets ONCE before initial
opening of exhibit
Rate
$.40 Per Square Foot
Vacuum carpet and empty wastebaskets before initial opening of
exhibit and DAILY thereafter
$.33 Per Square Foot Per Day
There will be an additional charge for cleaning carpets that are subjected to excessive wear and tear, such as wood or metal
shavings generated by demonstrations in the booth, food sampling, landscape, etc.
Additional Services
Item #
Item Description
Display cleaning / wipe down ONCE before initial opening of
exhibit (4 hour minimum per day)
Rate
$76.00 Per Hour (standard time)
$114.00 Per Hour (overtime)
920
Display cleaning / wipe down DAILY before initial opening of
exhibit (4 hour minimum per day)
$76.00 Per Hour (standard time)
$114.00 Per Hour (overtime)
915
Periodical Porter Service; emptying wastebaskets and policing
exhibit space at two hour intervals DURING show hours
919
$220.00 Per Day
Cleaning Services Calculation
Vacuuming: ____ ft. x ____ ft. = _____ sq. ft. (100 sq. ft. minimum) X $______ per sq. ft. X _____ days =
Display Cleaning: ____ hours (4 hour minimum) X _____ day(s) X $76/hour (standard) or $114/hour (overtime) =
$
Porter Service: _____ day(s) X $220 per day =
$
$
Sub-Total This Form:
$
Please copy this sub-total to the
Payment Authorization Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name __________________________________
Booth # _________________________________________
Contact Name ____________________________________
Phone __________________________________________
Signature _______________________________________
Date ___________________________________________
The Gospel Coalition
Install & Dismantle Labor
Order Form
Discount Deadline Date
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
May 31, 2016
Cancellation within 48 hours of scheduled start will be charged a
one-hour minimum per man at the applicable hourly rate.
Requests after deadline date will be filled as available.
317.780.3999 | Fax 317.917.4766
[email protected]
Every attempt will be made to provide men at the time requested. However, starting times can be guaranteed only in those instances where men are
requested for the start of the working day, either 8:00am or the official published set-up time. Exhibitors can save time by electing to have Markey's
Exposition Services supervise the installation of exhibits prior to the exhibitor's arrival by completing the "Supervision Information Fact Sheet". Charge
for Markey's supervision is 30% of the total labor bill (with a minimum of $50 per installation and/or dismantle.) Unless Markey's supervision is ordered,
the exhibit representative must check in at the service desk to pick up labor ordered, as well as check the labor back in at the service desk upon
completion of work. This form is not intended for the ordering of unloading/loading services. For information and cost relative to unloading and reloading
your display, please see the "Inbound & Outbound Shipping Information" enclosed.
Note: Your company is encouraged to carry insurance covering potential damages or loss associated with your display. Markey's Exposition Services
will NOT be responsible for damage or loss of display materials. In any case, the liability of Markey's Exposition Services will be limited to a maximum of
50% of the total labor bill, not to exceed $1000.
Labor Rates are as Follows:
Straight Time
$76.00 Per Hour
Overtime
$114.00 Per Hour
Monday through Friday, 8:00am - 5:00pm
All other times Monday through Friday; All Day Saturday, Sunday and Holidays.
Installation Labor Order
Approx. Hours per
Person
Total Hours
Date
Start Time
# of People
___________
________
_____
x
___________
= __________
@$
_________
= $ ______________
___________
________
_____
x
___________
= __________
@$
_________
= $ ______________
___________
________
_____
x
___________
= __________
@$
_________
= $ ______________
Markey's
Supervision
(30%/$50.00)
= $ ______________
Total Install
= $ ______________
Hourly Rate
Supervision:
Supervisor Name:
Customer
Cell Phone:
Markey's
Dismantle Labor Order
Estimated Total Cost
Approx. Hours per
Person
Total Hours
x
___________
= __________
@$
_________
= $ ______________
x
___________
= __________
@$
_________
= $ ______________
x
___________
= __________
@$
_________
= $ ______________
= $ ______________
Customer
Markey's
Supervision
(30%/$50.00)
Markey's
Total Install
= $ ______________
Date
Start Time
# of People
___________
________
_____
___________
________
_____
___________
________
_____
Supervisor Name:
Cell Phone:
Hourly Rate
Supervision:
Sub-Total This Form:
Failure to pick up labor at time requested will result in one-hour per man no-show charge being assessed.
Estimated Total Cost
$
Please copy this sub-total to the
Payment Authorization Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name __________________________________
Contact Name ____________________________________
Signature _______________________________________
Booth # ____________________________________
Phone _____________________________________
Date ______________________________________
The Gospel Coalition
In-Booth Forklift w/ Operator
Discount Deadline Date
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
May 31, 2016
Cancellation within 48 hours of scheduled start will be charged a
one-hour minimum per man at the applicable hourly rate.
Requests after deadline date will be filled as available.
317.780.3999 | Fax 317.917.4766
[email protected]
Labor Policies, Terms & Conditions
If your exhibit includes large headers, overhanging structures, heavy machinery or display components (in excess of 70 pounds per person) which can
not be lifted in place by display labor, you will require a forklift and operator for your installation and dismantle. The forklift comes with one operator. If
additional decorators are required, they may be ordered on the "Install and Dismantle Labor Order Form", and will be billed at the published rates on that
form. The exhibit representative must check in at the service desk to pick-up forklift and operator, as well as check the labor back in at the service desk
upon completion of work. This form is not intended for the ordering of unloading/loading services. For information and cost relative to unloading and
reloading your display, please see the "Drayage Information and Service Order Form" enclosed.
Note: Your company is encouraged to carry insurance covering potential damages or loss associated with your display. Markey's Exposition Services
will NOT be responsible for damage or loss of display materials. In any case, the liability of Markey's Exposition Services will be limited to a maximum
of 50% of the total labor bill, not to exceed $1000.
Labor Rates are as Follows:
Straight Time
$185.00 Per Hour
Monday through Friday, 8:00am - 5:00pm
Overtime
$245.00 Per Hour
All other times Monday through Friday; All Day Saturday, Sunday and Holidays.
Forklift & Operator Installation Labor Order
Approx. Hours per
Person
Total Hours
Estimated
Total Cost
Date
Start Time
# of People
___________
________
_____
x
___________
= __________ @ $
_________
= $ _______
___________
________
_____
x
___________
= __________ @ $
_________
= $ _______
___________
________
_____
x
___________
= __________ @ $
_________
= $ _______
Markey's
Supervision
(30%/$50.00)
= $ _______
Total Install
= $ _______
Hourly Rate
Supervision:
Supervisor Name:
Customer
Cell Phone:
Markey's
Forklift & Operator Dismantle Labor Order
Approx. Hours per
Person
Start Time
# of People
___________
________
_____
x
___________
= __________ @ $
_________
= $ _______
___________
________
_____
x
___________
= __________ @ $
_________
= $ _______
___________
________
_____
x
___________
= __________ @ $
_________
= $ _______
= $ _______
Customer
Markey's
Supervision
(30%/$50.00)
Markey's
Total Install
= $ _______
Supervisor Name:
Cell Phone:
Failure to pick up forklift labor at time
requested will result in one-hour per man noshow charge being assessed.
Total Hours
Estimated
Total Cost
Date
Hourly Rate
Supervision:
Sub-Total This Form:
$
Please copy this sub-total to the
Payment Authorization Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name _________________________________
Contact Name ___________________________________
Signature _______________________________________
Booth # _____________________________
Phone ______________________________
Date ________________________________
The Gospel Coalition
Exhibitor Appointed Contractor
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
317.780.3999 | Fax 317.917.4766
[email protected]
An Exhibitor Appointed Contractor (EAC) is any company other than the designated official contractors that provide services such as display
installation and dismantling, models, florists, photographers, audio visual firms, etc. and which may require access to exhibitor’s booth space any
time during installation, event dates or dismantling.
INDEPENDENT DISPLAY HOUSE CONTRACTORS
Exhibiting Company Name: ____________________________________
Booth Number: _______________________________
Exhibitor Appointed Contractor: ______________________________________________________________________________
Street Address: _________________________________________________________________________________________
City: _______________________________________________
Phone: ____________________________
State: ______________________ Zip Code: _________________
On-Site: _______________________________
Contact Name: ________________________________________
Email: ________________________________________________
If the Exhibitor wishes to use an EAC, the following rules and regulations must be adhered to by the exhibitor and the EAC. THESE
RULES WILL BE STRICTLY ENFORCED. The exhibitor must complete an exhibitor-appointed contractor form. Also, the exhibitor
must inform whether this contractor is authorized to order event services on the exhibitor’s behalf.
Rules and Regulations
1. The EAC shall refrain from placing an undue burden on the official
service contractors by interfering, in any way, with the official
contractor’s work.
7. Written acceptance that the EAC will abide by all rules and regulations,
especially those as contained herein for EAC. This form must be received
by show management no later than 30 days from the event.
2. The EAC will not solicit business at the event.
3.The EAC is responsible for adhering to all rules and regulations
requiring badging. EAC must wear badges at all times.
8.In performing work for their clients, the EAC shall cooperate fully with the
official contractors and shall comply with existing labor regulations or
contracts as determined by the commitments made and obligations
assumed by show management in any contracts with the official
contractors.
4. If the EAC, in any way, disrupts the orderly conduct of business by
any of the official contractors, or impairs the smooth installation and
dismantling of the event, the EAC will immediately cease such
disruption or be removed from the event site. Show management will
have the final decision in such instances.
9.Failure to comply with these regulations will result in refusal or loss of
authorization to perform services and immediate removal from the event
site.
5. The EAC who provides installation and dismantling services will be
sent the proper information from show management upon receipt of
request by the authorizing exhibitor.
10. For services such as electrical, telephone, plumbing, floral, rigging,
booth cleaning, decorator labor, and drayage, no contractor or supplier
other than the Official Service Contractor will be approved. This rule is
necessary because of licensing, insurance, and safety reasons. Exhibitors
shall provide only the materials and equipment they own and is to be used
in their exhibit.
6. Show management will give authorization to the EAC to provide
installation and dismantling services to the exhibiting firm upon receipt
of: certificate of insurance for workers’ compensation and employers’
liability, comprehensive general liability and automobile liability
insurance. The workers’ compensation and employers’ liability
insurance must provide a minimum limit of (recommended $500,000
USD) and meet the requirements established by the state in which the
event is being held. Comprehensive general liability coverage must
provide at least(recommended $1 million USD per occurrence /$2
million USD general aggregate) in coverage and shall name show
management, the sponsoring associations, the event owners, the
official contractor and the facility as additional insured. Automobile
liability should include all owned, on-owned and hired vehicles with
limits of (recommended $500,000 USD) bodily injury
and(recommended $500,000 USD) property damage liability. Show
management must receive the certificate of insurance no later than 30
days prior to the commencement of installation.
EAC services will be limited to the erection, dismantle, and
preparation of “display” materials only. Labor and/or
services for the installation and dismantling of “products”
to be displayed by exhibitors must be contracted from the
official contractor designated by show management for that
service. Exhibitor appointed contractors/independent
service contractors must submit a certificate of insurance to
show management no later than 30 days prior to the
commencement of installation.
I have notified our Exhibitor Appointed Contractor of the rules and regulations requiring them to submit a Certificate of Insurance to the
Official Service Contractor, Markey's Exposition Services, by the deadline date shown above.
Print Name
Signature
Date
The Gospel Coalition
Inbound and Outbound Shipping
Information
Discount Deadline Date
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
317.780.3999 | Fax 317.917.4766
Indiana Convention Center
Markeys Exposition Services
May 31, 2016
c/o
Only when provided the complete information requested below, will we be able to install/dismantle your booth in a timely fashion. Lack of this information
may result in costly delays and or damages to your booth due to improper installation or packing, for which we will not be held responsible. Failure to
provide the information requested will result in this order being processed as a customer supervised installation/dismantle. (Copies of this form are
acceptable if you have more than two inbound/outbound shipments.)
Booth Number
Warehouse
Shipped To:
Total Number of:
Setup Plan/Photo:
Crates
Attached
Show site
Cartons
Carrier ____________
______
Date Sent
_____________
Fiber Cases ____________
______ With Exhibit ______
Outbound Freight Information
Please Note: If you have more than one shipment please provide the information for all shipments
Ship Out To:
Method of Shipment:
Company Name___________________________________________
Address 1 ______________________________________________
Address 2 ______________________________________________
City/State/Zip ____________________________________________
Markey's House Carrier (circle one):
Next Day
Contact
Phone __________________________________________________
Phone Number
Prepaid
Collect
Deferred
Carrier Name
Attention ________________________________________________
Freight Charges:
2nd Day
Other (list carrier name & contact information):
In the event your selected carrier fails to show on the
final move out day, please select one of the following
options:
Bill To:
Company Name___________________________________________
Reroute via Markey's House Carrier
Address 1 ______________________________________________
Deliver back to Markey's warehouse at
Exhibitor's Expense
Address 2 ______________________________________________
City/State/Zip ____________________________________________
Attention _______________________________________________
Phone __________________________________________________
If any of your outbound shipping information changes, please notify us as soon as possible. Markey's Exposition
Services will not be responsible for freight shipped out incorrectly.
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name __________________________________
Booth # _________________________________________
Contact Name ____________________________________
Phone __________________________________________
Signature ________________________________________
Date ___________________________________________
The Gospel Coalition
Material Handling
Order Form
Discount Deadline Date
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
317.780.3999 | Fax 317.917.4766
Indiana Convention Center
Markeys Exposition Services
May 31, 2016
c/o
Rates below include receipt of your freight; delivery to the booth; storage;
return of the empty crates; and at the end of the show, movement of your
freight from the booth to the dock and reloading on trucks. Cost for freight per
cwt. (100 lbs. or fraction) with a 200 lb. minimum per shipment applies.
Advance Warehouse
Ship To
The Gospel Coalition/Booth #
Price Per
CWT
200# Min
A Common Carriers with certified weight tickets. $80.00
$160.00
Description
Class
Crated or skidded shipments via
The Gospel Coalition
Markey's Exposition Services
2402 N. Shadeland Ave, Suite M
Indianapolis, IN 46219
Target Arrival Date:
Shipments via Van Lines or Specialized
B Carriers (Includes UPS, Fed Ex, USPS)
Shipments requiring Special Handling, i.e.,
C loose, uncrated or late to the warehouse.
Small package carriers such as Fed Ex, UPS,
D and US Mail. Not Exceeding 50lbs
May 9 - June 10, 2016
$90.00
$180.00
$113.00
$226.00
$42 first pkg, $18
each additional pkg
Direct to Show Site
Show Name/Booth #
Ship To
Price Per
CWT
200# Min
E Common Carriers with certified weight tickets. $70.00
$140.00
Description
Class
Crated or skidded shipments via
Indiana Convention Center
c/o Markeys Exposition Services
100 South Capitol-Halls I-K
Indianapolis, IN 46225
Shipments via Van Lines or Specialized
F Carriers (Includes UPS, Fed Ex, USPS)
Shipments requiring Special Handling, i.e.,
G loose, uncrated or late to the warehouse.
Small package carriers such as Fed Ex, UPS,
Target Arrival Date:
June 14 - 16, 2016
H and US Mail. (Total Shipment Must Equal
50lbs or Less)
$80.00
$160.00
$108.00
$216.00
$42 first pkg, $18
each additional pkg
Material Handling Costs Calculation
Shipments
Class
Number of Pieces
Estimated CWT's
Total Cost
#1
#2
#3
MUST RECEIVE BY
Item Description
Cart Service
Shrink Wrap
Banding
Return to Warehouse
May 9 - June 14, 2016
Quantity
Price
Sub-Total This Form: $_________________
$75 per load
$49 per skid
$1.15 per foot
$134 per shipment
Please copy this sub-total to the Payment Authorization
Form
Outbound Shipping Information
I would like to schedule outbound shipping with Markey's
house carrier. Please provide me with an outbound bill of
lading at show site for my shipping instructions and
signature.*
Contact Name: _______________________________
Phone: _____________________________________
* Please be sure to fill out the Inbound and
Outbound Shipping Information Form
Yes, I have reviewed the Payment Policy and enclosed the Payment Authorization Form.
All orders are subject to the terms and conditions as outlined on the Payment Authorization Form.
Company Name ________________________________
Contac Name __________________________________
Signature ______________________________________
Booth # _____________________________________
Phone ______________________________________
Date ________________________________________
The Gospel Coalition
Material Handling
Information Form
2402 N. Shadeland Ave, Suite M | Indianapolis, Indiana 46219
317.780.3999
| Fax 317.917.4766
Indiana Convention
Center
c/o Markeys Exposition Services
Miscellaneous Drayage Services / Cost and General Information
Special Services and Rates - (2201) Steel banding or (1039) Shrink wrap for the packaging of displays and equipment is available at the Markey's Exposition Services
service desk for $1.15 per lin. ft. plus (1037) labor at prevailing rates. (702) Forklifts and drivers are available for particular spotting of equipment with-in your exhibit
space after delivery to your exhibit space at prevailing rates for equipment and labor. Please order this service in advance, see "Install & Dismantle Labor and In-Booth
Forklift w/ Operator Order Forms." (9997) Mobile equipment will be moved into and out of the exhibit facility for $100 per round trip. This service MUST be scheduled
in advance. - Please Call.
Collect Shipments may be refused or accepted at the option of Markey's Exposition Services. In cases where Markey's Exposition Services elect to receive such
shipments, the responsible exhibitor or shipper will be notified immediately and payment in full for all charges due must be made to Markey's Exposition Services. A
25% special service surcharge will be added to the freight bill for handling any consignments under these conditions. A $100 MINIMUM fee will apply to this service.
Hauling To Or From Local Facilities - (706) Local delivery/pick-up will be charged at prevailing rates; In addition to appropriate cwt. charges for drayage services
rendered.
Inbound and Outbound Traffic Schedules are the responsibility of Markey's Exposition Services / The Official Drayage Contractor. To assure orderly and expeditious
handling of exhibit material into and out of the event facility, it is required that exhibitors, including local companies, clear all movement of exhibit material through the
Drayage Contractor, who is prepared to handle local pickups and deliveries on a coordinated schedule. It is also recommended that in order to minimize congestion
and comply with union requirements, all shipments be channeled through the Official Drayage Contractor.
Outbound Shipping - You must complete a bill of lading for all outbound shipments. A bill of lading will be distributed at show site if all services have been paid in full,
or you can request one at the customer service desk. Upon completion of packing and labeling of your materials, complete the bill of lading with all required information,
and return to the customer service desk. If you have any questions on how to complete your bill of lading, please ask a Markey's customer service representative. If you
are NOT using the designated shipping carrier, you must call your carrier with pick-up information. If your carrier fails to pick up your shipment, Markey's will either
reroute your freight through the carrier of our choice or return to the local warehouse (whichever is indicated on your bill of lading). Freight remaining on the exhibit floor
without proper instructions for disposition will be removed by the Drayage Contractor and shipped with the information available at the time. Under no circumstances
will the Drayage Contractor be liable for shipping errors subsequent to the convention unless it has received specific written instructions and has failed to honor them.
Damage to Exhibits while they are being loaded, unloaded or conveyed to the various booths or common carrier by the Drayage Contractor will be its responsibility.
The Drayage Contractor WILL NOT be responsible for damage to materials improperly packed, concealed damage, loss or theft of exhibitors materials after same have
been delivered to the booth, or before materials have been picked up for loading out of the booth. In any case, the liability of the Drayage Contractor is limited to $.10
per pound/per article, with a maximum of $50 per item, and a maximum of $1,000 per shipment. The shipper is encouraged to make arrangements with its insurance
carrier if values of articles or shipments are in excess of those stated above.
Exhibits Loss or Disappearance - Markey's Exposition Services and its subcontractors are not, and cannot be, responsible for loss or disappearance of the material
of the exhibitor after such material has been delivered to the Exhibitor's booth. Relative to inbound shipments, there may be a lapse of time between the delivery of
shipment(s) to the applicable booth by Markey's Exposition Services or its subcontractors, and the arrival of Exhibitor's representative at the booth. During such time,
the shipment(s) will be left unattended in the booth. Markey's Exposition Services and its subcontractors shall not be responsible for any loss or damage that may
occur during such period.
Similarly, Markey's Exposition Services Company and its subcontractors cannot be responsible for loss or disappearance of Exhibitor's material before Exhibitor's
material is picked up from the Exhibitor's booth for loading after the exhibition. All bills of lading covering outgoing shipments that are given to Markey's Exposition
Services by the exhibitor will be checked at the time of pick-up front he booth, and corrections will e made as such time of discrepancies exist. Relative to outgoing
shipments, it is possible that there will be a laps of time between the completion of the packing and the pick up of material from the booths for loading onto a carrier,
and during such time, the shipment(s) will be left unattended in the booth. Markey's Exposition Services and its subcontractors shall not be responsible for any loss or
damage that may occur during such period. Markey's Exposition Services and its subcontractors will adjust the quantities of times on any bill of lading submitted to
Markey's Exposition Services or its subcontractors to confirm to the actual count of such items in the booth at the time of pick-up and shipment.
Disputes - In the event of any dispute between an Exhibitor and Markey's Exposition Services relative to any loss of or damage to such Exhibitor's material, such
Exhibitor shall not be entitled to and shall not withhold payment of any amount due to Markey's Exposition Services for any services provided by Markey's Exposition
Services as any offset against the amount of any alleged loss or damage. Instead, such Exhibitor shall pay Markey's Exposition Services within thirty days from the
close of the exhibition to which Exhibitor's shipment(s) relate(s) for all service, and such Exhibitor shall pursue any claim against Markey's Exposition Services
independently as a completely separate transaction to be resolved on its own merits. No claims for loss or damage will be considered until payment in full for all
services performed by Markey's Exposition Services has been received.
Insurance - Exhibitors are urged to carry all-risk floater insurance covering their materials against damage, loss, theft and all hazards from the time shipment is made
prior to the show until shipments are returned after the show.
Exhibit Material
Rush
ADVANCE WAREHOUSE ONLY
To: ____________________________
Exhibit Material
Rush
ADVANCE WAREHOUSE ONLY
To: ____________________________
The Gospel Coalition
Markey's Exposition Services
2402 N. Shadeland Ave, Suite M
Indianapolis, IN 46219
SHOW NAME
The Gospel Coalition
Indiana Convention Center
Services
MUST RECEIVE BY
The Gospel Coalition
Markey's Exposition Services
2402 N. Shadeland Ave, Suite M
Indianapolis, IN 46219
SHOW NAME
c/o Markeys Exposition
May 9 - June 14, 2016
Exhibit Material
Rush
ADVANCE WAREHOUSE ONLY
To: ____________________________
BOOTH NUMBER _____________________________________
MUST RECEIVE BY
The Gospel Coalition
May 9 - June 14, 2016
Exhibit Material
Rush
ADVANCE WAREHOUSE ONLY
To: ____________________________
The Gospel Coalition
Markey's Exposition Services
2402 N. Shadeland Ave, Suite M
Indianapolis, IN 46219
SHOW NAME
The Gospel Coalition
The Gospel Coalition
Markey's Exposition Services
2402 N. Shadeland Ave, Suite M
Indianapolis, IN 46219
SHOW NAME
The Gospel Coalition
BOOTH NUMBER _____________________________________
BOOTH NUMBER _____________________________________
MUST RECEIVE BY
MUST RECEIVE BY
May 9 - June 14, 2016
Exhibit Material
Rush
ADVANCE WAREHOUSE ONLY
To: ____________________________
Exhibit Material
Rush
ADVANCE WAREHOUSE ONLY
To: ____________________________
The Gospel Coalition
Markey's Exposition Services
2402 N. Shadeland Ave, Suite M
Indianapolis, IN 46219
SHOW NAME
The Gospel Coalition
May 9 - June 14, 2016
The Gospel Coalition
Markey's Exposition Services
2402 N. Shadeland Ave, Suite M
Indianapolis, IN 46219
SHOW NAME
The Gospel Coalition
BOOTH NUMBER _____________________________________
BOOTH NUMBER _____________________________________
MUST RECEIVE BY
MUST RECEIVE BY
May 9 - June 14, 2016
May 9 - June 14, 2016
Exhibit Material
Rush
DIRECT TO SHOWSITE ONLY
To: ____________________________
Exhibit Material
Rush
DIRECT TO SHOWSITE ONLY
To: ____________________________
Indiana Convention Center
c/o Markeys Exposition Services
100 South Capitol-Halls I-K
Indianapolis, IN 46225
SHOW NAME
The Gospel Coalition
Indiana Convention Center
c/o Markeys Exposition Services
100 South Capitol-Halls I-K
Indianapolis, IN 46225
SHOW NAME
The Gospel Coalition
BOOTH NUMBER _____________________________________
BOOTH NUMBER _____________________________________
MUST RECEIVE BY
MUST RECEIVE BY
June 14-16, 2016 _____
Exhibit Material
Rush
DIRECT TO SHOWSITE ONLY
To: ____________________________
Exhibit Material
Rush
DIRECT TO SHOWSITE ONLY
To: ____________________________
Indiana Convention Center
c/o Markeys Exposition Services
100 South Capitol-Halls I-K
Indianapolis, IN 46225
SHOW NAME
The Gospel Coalition
June 14-16, 2016 _____
Indiana Convention Center
c/o Markeys Exposition Services
100 South Capitol-Halls I-K
Indianapolis, IN 46225
SHOW NAME
The Gospel Coalition
BOOTH NUMBER _____________________________________
BOOTH NUMBER _____________________________________
MUST RECEIVE BY
MUST RECEIVE BY
June 14-16, 2016 _____
Exhibit Material
Rush
DIRECT TO SHOWSITE ONLY
To: ____________________________
Exhibit Material
Rush
DIRECT TO SHOWSITE ONLY
To: ____________________________
Indiana Convention Center
c/o Markeys Exposition Services
100 South Capitol-Halls I-K
Indianapolis, IN 46225
SHOW NAME
The Gospel Coalition
June 14-16, 2016 _____
Indiana Convention Center
c/o Markeys Exposition Services
100 South Capitol-Halls I-K
Indianapolis, IN 46225
SHOW NAME
The Gospel Coalition
BOOTH NUMBER _____________________________________
BOOTH NUMBER _____________________________________
MUST RECEIVE BY
MUST RECEIVE BY
June 14-16, 2016 _____
June 14-16, 2016 _____