2016 Example Board Packet - The Muskingum County Library System

TO:
MUSKINGUM COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES
FROM:
SANDI PLYMIRE
DIRECTOR OF LIBRARIES
RE:
DIRECTOR’S REPORT FOR June 16, 2016
PERSONNEL – At last month’s meeting, I asked you to approve a transfer
and promotion for Nick Paulus. Nick has decided to remain in the Circulation
Department so I am requesting that you rescind last month’s motion so Nick
can remain in his original position as a Customer Service Associate I. Walter
Kreis, a Technology Assistant, is interested in transferring to the Custodial
Department so I am asking you to approve his request.
We have hired a part-time Early Childhood Literacy Specialist for the
Children’s Department. Kelly Coffey has accepted that position and will start
working 25 hours per week on June 20th.
I have two retirements to announce. The first is Maria Brewer. She is retiring
with 30 years of service on June 30, 2016. The Director of Libraries is
retiring on September 30, 2016. Please approve these personnel changes.
DIRECTORS SEARCH – Your packet includes a letter announcing my
retirement. Since my last day is a little sooner than I expected, I talked with
Lynda Murray to see if changes would need to be made in the search
process. She recommends that you approve the job description and job ad
at the June meeting, and plan to appoint an Interim Director at the July
meeting. Everything else with the Director Search can remain the same.
READERS FIRST ENDORSEMENT – The “Basic Principles of Readers First” was
included in the May packet and is also in your June packet. With your
approval, I would like to add MCLS to the list of libraries that have endorsed
this agreement. It basically says that libraries need easier-to-use options for
providing electronic content to our customers. We need one inclusive source
for all the resources we offer. Customers need the ability to search, place
holds, download, read or listen to digital content from the device of their
choice easily and conveniently. Please approve our endorsement of the
“Basic Principles of Readers First”.
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NEW CONCORD PARKING LOT – We have not made a lot of progress on this
project in the past month. The most recent option presented to us suggested
we use something called permeable pavement. Teresa Kanavel is trying to
schedule a meeting that all the involved parties can attend so we can discuss
the different options available to us, the pros and cons of each of those
options and the cost of each option. If we can assemble the right people and
information together, we should be able to select our best path forward from
here. We are trying to develop a plan that is not too costly and will not
cause the lowest area of ground which is close to the library building to flood
more frequently than it already does.
STRATEGIC PLANNING – As usual, this section begins with an update on
SMART goals. Your packet includes the usual graphic representation of our
status on each of our three SMART goals as of the end of May. We are
slightly below 40% for goals one and two. “Increase Emerging Technology”
by 4.75%” is at 37.48% and “Increase Library Usage” is at 39.99%. For
nearly the halfway point in the year, those should both be at 41 or 42% to
be on track. SMART Goal #3 “Increase Staff Innovation” is still lagging, but
has seen a healthy increase in the past month.
Your packet also contains two pages of information on our OverDrive
collection. One only contains a few lines and is headed “Recommendations”.
The important information gained from this section is that 357 or about onethird of the current total of 973 titles recommended by OverDrive users for
purchase came from four people. The next section, “Users and Activity” tells
us that 305 of the 1,438 new users to the MCLS OverDrive collection did not
find anything they wanted to check out. For the shared collection called Ohio
Digital Library, comparable numbers were 3,540 new users with 76 not
checking anything out. Using this information and the chart on the second
page, librarians are compiling an order for electronic content that is heavy
on general fiction and romance. We will be looking at OverDrive metrics over
the next 30 to 90 days to see if this method of purchasing makes a positive
difference.
Your packet includes three reports that deal with our Dollar General projects.
The two projects that finished up at the end of the 2015-2016 school year
were very successful. The “Limitless Library” project placed a collection of
MCLS books at Zanesville High School for the students to check out for
leisure reading. We also filled some requests for teacher collections to be
used for classroom assignments. Checkouts of MCLS materials from the high
school increased significantly over the previous year. We also placed
materials at the Middle School for the first time.
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The second completed project was “Battle of the Books”. We talked about it
at last month’s meeting. Both reports include student feedback from
evaluations they completed close to the end of the school year. The
comments from the “Battle of the Books” project are very interesting and
include information about student reading interests. We can definitely
continue both of these projects on our own and plan to do that. We would
like to expand “Battle of the Books” in future years to involve more teams
and perhaps more grades.
Earlier this week I received an email from an employee with the Dollar
General Foundation. She is coming to Zanesville to meet with as many
project partners as possible at the end of June. I’m sure we will talk with her
about our completed project as well as the one that continues through the
2016-17 school year, “EZ Readers”. Blair and I can report on that meeting
at the July Board meeting.
FOR YOUR INFORMATION – Your packet includes reports from Jennifer Smith
for the West Muskingum High School Library and from Corey Roush, our
School-age Literacy Specialist. Corey is going to report on an upcoming
Summer Reading Program at our meeting. He will be helping kids build
several Kano computers. Both of these reports highlight the work we are
doing now at sites other than our own library buildings. The most current
report from the Muskingum County Community Foundation is also in your
packet.
HUMAN RESOURCES ITEMS OF INTEREST –
• Lynn Mercer attended the Management and Human Resources Summit
at Zane State on May 12th. Her report is included in your packet.
•
Nick Paulus and Trudy Eaves attended “Dealing with Difficult People” in
Columbus on May 13th. This was a Fred Pryor seminar.
•
Steve Mallett attended “Transform your Stacks” at the Cuyahoga
County Library on May 17th. This workshop was sponsored by Library
Journal.
•
Other MCLS associates who attended training sessions during May
included: Nancy Burr-Dibari, Sherrie Dixon, Bernard LeRoy, Carla
Roberts and Blair Tom.
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PROGRAMMING ITEMS OF INTEREST –
• “From Crocks to Jazz Bowls: 150 Years of Pottery” was the topic of a
Lunch and Learn program on May 12th. Andrew Richmond spoke about
many of the over 1,000 potteries operating in Ohio during the 1800
and 1900’s while attendees ate lunch in the Carnegie Wing. The Ohio
Humanities helped sponsor this program.
•
“Best of One Tank Trips” was the Lunch and Learn program on May
19th and featured Neil Zurcher as the speaker. Neil traveled over a
million miles in Ohio for his job as a TV travel reporter.
•
During May, we also hosted three different book signings for local
authors including Katherine Mitzel, Laura Moe and Dr. Anita P. Jackson
with Laureen B. Beach.
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MUSKINGUM COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES MEETING
AGENDA
June 16, 2016
-
Roll Call
-
Approval of Minutes
- May 19, 2016
-
Financial Matters
- Financial Report 5/31/16
- Investment Report
- Paycor Policies and Procedures
- Fiscal Officer’s Report
-
Director’s Report
-
Personnel
- Rescind Motion #039-16 promoting Nick Paulus to Custodian II, effective 6/6/16
- New Hire
 Kelly Coffey, Early Childhood Literacy Specialist, $15.49 per hour, 25 hours per
week, effective 6/20/16
- Retirement
 Maria Brewer, Customer Service Associate I, effective 6/30/16
 Sondra L. Plymire, Director of Libraries, effective 9/30/16
- Voluntary Transfer
 Walter Kreis from Technology Assistant to Custodian II, $11.83 per hour, 40
hours per week, effective 7/4/16
-
Approval of Job Description and Job Ad for Director of Libraries
-
Readers First Approval
-
New Concord Parking Lot Improvements
-
Strategic Planning Update
-
Adjournment
5
MUSKINGUM COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES MEETING
June 16, 2016
The Muskingum County Library System Board of Trustees met in regular session, Thursday, June 16, 2016.
President Doug Fink called the meeting to order at 7:30 a.m. Board members present were: President Doug
Fink, Vice-President Alice Graham, Trustee Greg Adams, Trustee Kacey Cottrill, and Trustee Don Mason.
Secretary Matt Farus and Trustee Larry King were not present. Also present: Sandi Plymire, Director of
Libraries; Blair Tom, Assistant Director; Stacey Russell, Fiscal Officer, and Lynn Mercer, Human Resources
Manager.
Mr. Fink asked for a motion to approve the May 19, 2016 minutes.
041-16
It was moved by Mr. Adams and seconded by Mr. Mason to accept the minutes of the
May 19, 2016 meeting. Motion carried.
The Fiscal Officer reviewed the financial report with the Board. She reported that the reconciliation of the
unexpended balance of the General Fund Report to the bank reconciliation is due to the payroll liability.
Interest in the amount of $274.68 was allocated to the various funds. She stated appropriations are
currently in good shape.
The Fiscal Officer reviewed the investment report with the Board. She stated although there is not a lot of
activity for the month, a Federal Farm Credit Agency was purchased and is reflected in blue on the
investment report. The Board discussed the current investments through Red Tree and the weighted
interest for the investment report. The Red Tree account is not included in the weighted average interest.
The Fiscal Officer stated that $228,635 in PLF funds were received for the month of June 2016 which is
approximately $59,000 less than the original projection by the Ohio Department of Taxation. She stated
OBM (Office of Budget & Management) will revise its revenue estimates, but this revised information
will not be included in the ODT PLF estimate. OLC (Ohio Library Council) is working with Fleeter
Consulting to provide updated PLF estimates for the remainder of the year.
The Fiscal Officer updated the Board regarding the current status with payroll provider Paycor. She stated
the Human Resources Manager prepared a list of Paycor Policies and Procedures for this automated
timekeeping process. The Board discussed likely overtime issues, the possibility of any perceived
negativity because actual minutes are tracked, and potentially more convenient ways of tracking time
sheets in the future including ID cards or bio medical imprints.
The Fiscal Officer thanked the Board of Trustees for the opportunity to attend the GFOA Annual
Conference in Toronto. The Fiscal Officer stated she believes that the keynote address by Bruce Tulgan
holds the most value for MCLS. Through his speech and role playing he discussed the generational
change happening in the workplace, the lack of soft skills, and how employers must interact with the
needs and expectations of the millennial generation.
The Fiscal Officer stated she is in the process of updating the library’s investment policy and it should be
ready at the July Board meeting. She added that RFPs (Requests for Proposals) will be going out at the
end of June for the MCLS Property, Motor Vehicle & Liability Insurance. Mr. Mason asked if the use of
monitoring devices on all library vehicles will garner a policy cost savings. The Fiscal Officer stated she
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will investigate this possibility. The Fiscal Officer concluded her report by stating the current status of the
MCLS SMART Goals was included in the Board packet.
042-16
It was moved by Mr. Mason and seconded by Mr. Cottrill to accept the Financial
Matters as follows:
- Financial Report 5/31/16
- Investment Report
- Paycor Policies and Procedures
- Fiscal Officer’s Report
Roll Call was as follows:
Mrs. Graham – yes
Mr. Adams – yes
Mr. Cottrill – yes
Mr. Fink – yes
Mr. Mason – yes
The Director asked the Board to rescind Motion #039-16 promoting Nick Paulus to Custodian II, effective
June 6, 2016 as Nick has decided to remain in the Circulation Department. The Director stated that Walter
Kreis currently a Technology Assistant has asked to be transferred to the Custodian II position effective
July 4, 2016. The Board discussed the thirty day waiting period before any open positions can be filled
due to a voluntary transfer. They also discussed how the CEU program can allow issues to become
success stories when applying learned skills to current job positions.
The Director advised the Board that Kelly Coffey is a new hire in the Children’s Department effective
June 20, 2016.
The Director announced the retirement of Maria Brewer effective of June 30, 2016. Maria has thirty
years’ service at MCLS.
The Director also announced that after meeting with OPERS to discuss her own retirement options, she
has moved her official retirement date from the end of year to September 30, 2016.
043-16
It was moved by Mrs. Graham and seconded by Mr. Adams to accept the Personnel
Report as follows:
- Rescind Motion #039-16 promoting Nick Paulus to Custodian II, effective 6/6/16
- New Hire
 Kelly Coffey, Early Childhood Literacy Specialist, $15.49 per hour, 25 hours per
week, effective 6/20/16
- Retirement
 Maria Brewer, Customer Service Associate I, effective 6/30/16
 Sondra L. Plymire, Director of Libraries, effective 9/30/16
- Voluntary Transfer
 Walter Kreis from Technology Assistant to Custodian II, $11.83 per hour, 40
hours per week, effective 7/4/16
Roll Call was as follows:
Mrs. Graham – yes
Mr. Adams – yes
Mr. Cottrill – yes
Mr. Fink – yes
Mr. Mason – yes
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The Director advised the Board that she spoke to Lynda Murray of Murray Consulting to see if any
changes need to be made to the search process since her retirement date has been moved up. Mrs. Murray
stated if the Board approves the job description and ad copy at the June meeting and appoints an Interim
Director at the July meeting, everything else can stay the same. The Director asked the Board to approve
the job description and ad copy. The Board agreed to approve these items once a couple of typographical
errors are corrected.
044-16
It was moved by Mr. Adams and seconded by Mr. Mason to accept the Director of Libraries job
Description and job ad with corrections.
Roll Call was as follows:
Mrs. Graham – yes
Mr. Adams – yes
Mr. Cottrill – yes
Mr. Fink – yes
Mr. Mason – yes
The Director reviewed the Basic Principles of Readers First with the Board at the May meeting. This
document outlines how libraries want to use and provide e-content to their customers. The group of
libraries involved is working on an app called SimplyE that would make it possible to put the majority of
the basic principles into action. The Director asked the Board to support the Basic Principles of Readers
First.
Cory Roush, School Age Literacy Specialist entered the meeting at 7:57 a.m.
045-16
It was moved by Mr. Mason and seconded by Mrs. Graham to approve MCLS’s
participation in the Basic Principles of Readers First Agreement.
Roll Call was as follows:
Mrs. Graham – yes
Mr. Adams – yes
Mr. Cottrill – yes
Mr. Fink – yes
Mr. Mason – yes
The Director advised the Board that she and Mr. Adams will be meeting with Theresa Kanaval and Rick
Cox immediately following today’s Board meeting to discuss options and costs for the New Concord
drainage and paving project. The Board discussed its concerns regarding a plan for any potential run off
when the soil becomes completely saturated during a torrential downpour and the cost. The Director will
update the Board at the July meeting.
The Director updated the Board regarding the 2016 SMART Goals Chart that was included in the packet.
Goals #1 and #2 are slightly below 40%. Goal #3 is still below the target for the half way point; however
has increased over the past month.
The Director advised the Board that Cory Roush, School Age Literacy Specialist was invited to present an
overview of the Kano Computer Kit program. The School Age Literacy Specialist stated this free
instructional program is for 8 – 13 year old children and will be held on Saturday, June 25, 2016 from
10:30 a.m. – 12:00 p.m. He stated there are 19 registered with 29 on the waiting list. The completed
computers will be available for other patrons of the library to use when they visit the library.
The School Age Literacy Specialist commented he discovered Kano while attending a symposium earlier
this year. He stated this DIY computer kit is designed to help anyone assemble a computer from scratch
and learn basic coding skills, but one of the founders drew inspiration from his 6 year old son who wanted
the kit to be as simple and fun as playing with Legos.
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The School Age Literacy Specialist stated the kit comes with plug-and-play components including: a
Raspberry Pi, a Bluetooth keyboard, a DIY speaker, a custom case, power and HDMI cables, memory
card, a USB power supply, and an easy to follow illustrated step-by-step instruction booklet. He added
that Kano provides an introduction to various programming languages and has four pre-loaded games
including Pong and Minecraft that allows switching the coding interface for customization. The School
Age Literacy Specialist stated the average 6 year old can just drag and drop to make changes while 8 to10
year old children can actually discover how the code changes. He added builders of this computer have
the opportunity to register for Kano World and upload customized versions of the games to the website.
The Board discussed the future use of the completed kits including discovery stations, possibly loaning
out, as well as the impact story, use with LightSail, and possible outside group funding of additional kits
for programs. The Board thanked the School Age Literacy Specialist for his presentation.
The School Age Literacy Specialist left the meeting at 8:27 a.m.
The Director updated the Board on the library’s OverDrive collection. Although information by genre can
be obtained, titles currently cannot, but will continue to work on acquiring additional data to make a
positive difference in the next 30 to 90 days.
The Director stated the Dollar General project reports that were forwarded onto them were included in the
packet. A Dollar General representative will be at the library on Wednesday, June 29, 2016. The Board
discussed completing post programming surveys and posting success stores on our website and social
media accounts.
Mr. Mason left the meeting at 8:32 a.m.
The Director stated staff from John McIntire Elementary School participated in the LightSail training this
week and have enthusiastically set up additional training once school is out in June. The Assistant
Director complimented the team for their engagement and being open to additional training. Mr. Cottrill
commented the teachers are very excited about this program.
The Director stated reports from the West Muskingum Media Specialist and School Age Literacy
Specialist were in the Board packet. Also included in the packet was a post continuing education
questionnaire completed by the Emerging Technologies Assistant and a Tablet Phase I summary
completed by one of the Customer Service Associates.
Mr. Fink asked for a motion to adjourn.
046-16 It was moved by Mr. Adams and seconded by Mr. Cottrill to adjourn at 8:37 a.m.
Motion carried.
___________________________________
Mr. Doug Fink, President
________________________________
Mr. Matt Farus, Secretary
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Limitless Library Status Report
May 2016
At the beginning of the school year, we initiated the proposed lending program to Zanesville
High School students. Students are able to request specific titles, have them delivered to the high
school, and picked up for return when they are finished using the borrowed materials. We also
worked with the High School Library Media Specialist to develop a specific area of shelving in
the High School Library where a collection of books from the Muskingum County Library
System were displayed. Signage indicating the collection from the public library was placed with
this collection. In addition, we had assignment specific collaborations with students and
teachers. For example, we delivered teacher collections for specific assignments including
Graphic Novels, Literary Criticism, Banned Books and Biographies.
Response from High School Teachers:
• I learned about the partnership with the public library though our library media
specialist.
• She (library media specialist) reached out to the Muskingum County Library System to
deliver classic literature for use by my students for their Literary Criticism paper.
• Partnering with the Muskingum County Library System allowed Zanesville High School
students to have a book choice that they would not have had an opportunity to have
access to.
Response from High School Students:
• I learned about the partnership when I asked the Library Media Specialist for a book our
school did not have.
• When I was looking for a new book to read, I picked one off the Muskingum County
Library Shelf.
• It was hard to get to the library from my house. This was much easier.
• I chose to take advantage of this because I have no way to go to one of the libraries to get
those books.
• It’s because I can’t get to the library without a card or proper transportation.
• The partnership opened up another resource to read from.
• This allowed me to read several books that I have found interesting and wanted to read.
• It allowed me to start new book series and finish old ones.
• It allowed me to be able to read other books and help with vocabulary.
Suggestions from students for improvements:
• More books to get more teens to like reading and get books here faster (please).
• To have all books in a book series and more dragon books.
• I think it would be best if there was an announcement to the whole school to tell people
about it because a few people told me that didn’t even know about the partnership.
Outcomes:
Number of public library books placed in the high school library for borrowing during the
school year: 166 books
Number of circulations: 205
The previous year the library circulated 24 books from the public library at the high
school.
The Middle School learned about the Limitless Libraries service we were providing at the High
School and requested we include the Zanesville Middle School.
Outcomes:
The public library delivered 2 collections comprised of 56 books for use by Middle School
students.
The previous year the public library did not have any Teacher Collections requested from
the Middle School.
The Zanesville High School Limitless Library project expanded to include a partnership that was
initiated in 2015 between the high school and the library. The Sophomore English Honors class
has an annual assignment which involves students interviewing someone and writing a narrative
fiction story about them. This is modeled in part after the Story Corps interview. The library
shared information about the Story Corps techniques and interview strategies with students. The
students developed their stories, had them reviewed and critiqued by a local author that leads a
Teen Author group at the library, did rewrites and had a final review by their teacher, who is also
the High School Library Media Specialist. The students and school did not have funds for the
printing of the book. The library asked the Friends of the Muskingum County Library System to
pay the printing cost for 125 copies of the book. We stipulated to the students they would need to
use a local printing firm. The students got quotes for the printing, determined what they would
need to sell the books for to reimburse the Friends of the Library for the printing costs and to
raise the funds for the designated project they identified to receive any profits from the sale of
the books. The students have designated the profits to support the Grant Hickman Memorial
Scholarship. The library hosted a Book Launch in the auditorium of John McIntire Library. Five
students presented a power point presentation outlining the process that resulted in the published
book. Following that, five of the students read an excerpt from their story and explained how
they decided on the person they would interview and what they learned as a result of the
experience. Finally, all of the students who wrote stories in the book adjourned to a room where
they were available to autograph their story in the book for people who purchased the book that
evening. Also, guests were welcome to enjoy refreshments the students had organized and
provided and visit with the students. Program attendance was more than double from the
previous year which was the first year the library was involved in the project.
The library assisted a student committee in making contacts to coordinate a television interview
with the students about the project.
When school dismisses for the year, copies of the book will be available for interested readers to
purchase at John McIntire Library and in the Friends of the Library Book Store.
Outcomes:
Number of students involved in the Book Launch Project – 24 High School Sophomore
Honors English students
Number of books printed – 125
Number of people attending the Book Launch – 79
Display of books available for purchase the evening of the
Book Launch at John McIntire Library.
Student authors signing books for the public.
Book Signing following the Book Launch presentation.
Battle of the Books Status Report
May 2016
During November, 2015 a list of 10 titles was presented to 5th grade teachers and students at
John McIntire Elementary and Zane Grey Intermediate schools. The teachers made their
recommendations for the collection to be read by Battle of the Books participants. Students voted
on their favorite title based on the description of the book. The title receiving the most student
votes was included and the teacher recommendations were used to inform, guide and balance the
collection used for the 2016 Battle of the Books.
Battle of the Books teams were recruited at both schools the first part of January, 2016. Teams
were made up of 5 students each. There were 4 teams from McIntire Elementary School and 2
teams from Zane Grey Elementary School. This was the first direct partnership and participation
established between Zane Grey Elementary School and the library system.
A set of the 5 titles was made available to each team. The students were in charge of determining
how they would approach the Battle of the Books. It was interesting to note that most of the
Teams initially decided each student would read each book. As the event date approached, in one
of our touch base meetings with team members, we inferred that everyone did not need to read
every title but at least one person should have read each title.
This phase was one of the most informative and encouraging of the entire project. A few of the
teams requested to meet regularly during recess to discuss the books, quiz each other about the
books and make sure they were on track.
Student feedback:
• “The book battle help’s it’s contestants to learn teamwork and other skills, such as
dedication and paying attention to details.”
• “The group needs to figure out who’s going to read a book and when, they are going to
read it. They cannot fight or there will be many problems, fighting about books and loss
of time are a couple of these.”
• “The kids need dedication they can’t just say they are going to participate, get a book
then quit or they would be letting down their whole team.”
• “These skills will help us even past school life.”
We reached out to Dr. Beverly Bell, a professor at Ohio University-Zanesville. We asked if she
could incorporate having her Middle Childhood Education students develop questions about the
5 titles to be used in the Battle of the Books. We felt this would enhance their curriculum, make
the source of the questions a neutral party, and allow for some interaction between the
elementary students and college students the evening of the event. This ended up being a great
added value to the project.
Dr. Doug Baker, Superintendent for the Zanesville City Schools, agreed to be the moderator for
the event. The judges included Dr. Bell, the professor from Ohio University-Zanesville; Lori
Lee, the Zanesville High School Librarian, and Amanda Pigford, Reference Librarian with the
Muskingum County Library System.
Students on the teams were given T-Shirts with a Battle of the Books logo. Each team wore a
different color T-Shirt. This allowed us to differentiate the various teams. Students were asked to
arrive early for an orientation and to interact with the Ohio University-Zanesville students. The
college students shared a few examples of the kinds of questions they would be asked. Students
were shown how the three phases of the program would unfold. For the first set of questions,
students conferred as a team and submitted their answer using an iPad. The answers showed for
the audience and judges to see on the Smart TV on stage. We used the iPad minis that were
purchased for teacher training on another project supported by Dollar General – E-Z Readers
(formerly referred to as 21st Century Learners) and the digital library. This engaged and excited
students, several of whom had not used an iPad. The second phase of questions followed a
Jeopardy format. There were categories of questions about each title. The team would select a
title and question and earn points if they answered correctly. All teams participated in the first
two phases. For the final phase, the two top teams went head to head.
Each team had the opportunity to earn bonus points. Students were invited, but not required, to
write a narrative about one of the five titles and submit it. Teams that had a member complete the
written portion of the project earned additional points. Selections from the student responses
were shown on the Smart TV prior to and following the event. One parent asked us if we could
bring the comments back up on the screen. Her son had written one of them and she wanted to
take his photograph standing beside it. Selections from some of the narratives include:
• “The most important lesson I learned while reading this book was to just keep going. If
there are obstacles in the way then try your best to get over them. And if you fail, TRY
AGAIN!...You need to stay around people that encourage you not to give up, but to keep
on going.”
• “If I could recommend this book to someone it would be to someone who likes fantasy
books. I know this is fantasy because a grandpa can’t turn into a goldfish.”
• “I think the purpose was to teach not to judge other people. I think they achieved their
purpose because I feel like I should not judge people before I get to know them.”
• “…it taught me a lesson and it was don’t think how people are based in their mistakes
get to know them first.”
• “On the fourteenth goldfish it taught that you need to go forward in life not backwards. I
thought it was very motivating.”
The teachers were invited on stage following the announcement of the winning team. All
participants received a medal from their teacher and a gift certificate to the Friends of the Library
Gently Used Book Store. The winning team received a $100 gift certificate to an area book store.
The winning team reviewed the contents of their school library and surveyed their classmates.
With this information, the winning team members went to Walls of Books Book Store and
purchased $100 worth of titles to be added to their school library. Book plates will be affixed
inside the books noting they were donated by the winning team of the 2016 Battle of the Books.
The response was very positive the evening of the event.
• Students told us they were wearing their Battle of the Books T-Shirt and medal to school
the following day.
• As teachers came off the stage from presenting the medals to their students, they were
lobbying the library to have the event again next year.
•
•
•
A week after the event, we learned that one 5th grade student that participated in the
project was circulating a petition to ask the library to do the Battle of the Books for 6th
graders next year so they could participate again! (Copy attached)
Dr. Baker told us the parent and family attendance was higher than what he often sees at
school events. One of the elementary schools that participated has not historically
partnered with the library. Since the Battle of the Books this elementary school has
planned to bring their entire 5th grade class to the library in two groups for a library visit
May 24 and May 26, 2016.
The one Zanesville elementary school that did not chose to participate in Battle of the
Books called following the event and inquired about participating in the future.
It clearly is one of those events where people needed to see it first to fully understand and
appreciate it. Further, it is an even that adds value to students, teachers, schools and the
community and as a result one the library system will grow, develop and continue to offer.
Members of the winning Battle of the Books team with the books they selected
for their school library.
Superintendent Dr. Doug Baker asking questions during the Battle of the Books.
Team members conferring to answer a question.
Cory Roush, School Age Literacy Specialist for the Muskingum County Library System, giving
students an orientation prior to the event.
Library Associate Cory Roush sharing an orientation about the event with some of the
Ohio University-Zanesville students who developed the questions for the Battle of the Books.
Battle of the Books 2016 in the John McIntire Library Auditorium.
EZ Readers (Electronic Readers – Zanesville)
Formerly known as 21st Century Learners
Status Report
May, 2016
The most meaningful outcome to date is we were unable to implement this project on our
original timeline. The primary contributor to the delay was the amount of time involved in
finalizing an agreement with the product vendor - LightSail – and a separate agreement with the
publisher for the electronic books on LightSail – Baker and Taylor. This was due in large part to
the fact that we are in new territory with this initiative. LightSail’s client is generally the school
and Baker and Taylor’s agreements are developed for having their electronic books sold to
school districts. Both entities are enthusiastic about the opportunity to work with a public library
in providing this service to a school district. However, the template for their agreements did not
address some of the matters they wanted to consider when entering an agreement with a public
library system. The main area of discussion was assuring the vendors at this point the product
was exclusively in the school and used by students and was not going to be offered to the general
public through the public library system. That would involve different licensing and fees.
As a result, we have pushed back our timeline to launch the project at the beginning of the 20162017 school year. This has allowed time to do the project in the best manner possible.
FIRST STEPS:
• Library Associate Blair Tom met with Mr. Kacey Cottrill, Principal at John McIntire
Elementary School in September 2015. The proposed project was outlined. Mr. Cottrill
gave his full support. When asked what the most important indicators are to the school he
responded reading score increase and an increase in independent reading time. He
reviewed student information they are able to share regarding test scores so we have a
better sense of what metrics we will be able to access for tracking purposes. The school
system uses a STAR testing system that has been consistent in the system. We would
receive an aggregate score for the class. This test is given 4 times each school year. The
state testing has changed and as a result the comparison from year to year is not “apples
to apples.” Further, they are not able to share some of that information on an individual
student basis. The new state test for the 2015-2016 school year is AIR. They will be able
to share an aggregate score for the classes. However they cannot guarantee when they
will receive those scores.
TECHNOLOGY
• Conversations and meetings were held with Mr. Jacob Fisher, Technology associate with
the Zanesville City Schools. A WiFi update was completed at John McIntire Elementary
School December 2015. This will enhance the ability of students to use the product
during the coming school year.
Mr. Fisher and library associates Cory Roush and Blair Tom did a technology test with a
representative from LightSail during April 2016. This test indicated everything should be
operational when the product is released to students next school year.
Dr. Doug Baker, Superintendent for the Zanesville City Schools, wrote a letter to
LightSail giving the library permission to have access to the student dashboard which
will monitor student use and outcomes using LightSail.
Currently Blair Tom is working with the Fiscal Officer for the Zanesville City Schools to
learn if the library can work out an agreement to use some of the licenses for device
management recently purchased by the school district. This would make it cleaner for the
school’s technology associates and more efficient for the library system. If this cannot be
worked out, the library will contract for a device management system.
Cory Roush is currently developing the blueprint that will be installed on the tablets. A
prototype is installed on the iPad minis that were issued to the teachers. We will get their
feedback regarding what we need to consider adding and what could be deleted. Our goal
is to have that finalized by the second week of June. We will order the iPad mins for the
students with the blueprint installed on them from Apple no later than the end of June,
2016.
TRAINING
• Library Associates Cory Roush and Blair Tom met with the 5th grade teachers at McIntire
Elementary School early in 2016. We explained the goals of the project, the nature of the
partnership, the support from Dollar General and got their input regarding what we can
provide to assure teachers and students will feel comfortable with the project and product.
A training program was designed for teachers. As a result, we had a 2 hour session with
LightSail for teachers to be introduced to the product during May 2016. Each teacher
who will be using the product in the classroom with students was issued an iPad mini.
We received licenses and LightSail has been installed on these devices. We have
negotiated a special “summer session” with LightSail so the teachers will have access
throughout the summer. This will allow them time to get familiar with the tool and to
incorporate it in to their lesson plans and curriculum for 2016-2017. We have supplied
three options for cases for review by the Technology associate at Zanesville City Schools
and the teachers. We want their input since they work with students daily. We are leaning
toward a case that was developed in conjunction with Apple. A final decision will be
made by June 1, 2016. The teacher response and enthusiasm was overwhelmingly
positive. We anticipate hosting at least one to two sessions with teachers during the
summer break. The library board has approved paying teachers for this time and will get
CEU’s through the Muskingum Valley Educational Service Center, although the teachers
did not make that a condition of attending during the summer. They are just excited to
explore manners in which they can use this to grow their students’ literacy skills.
The Director of Libraries, two library Board members, and library associates Blair Tom
and Cory Roush had a phone conference with a representative from a Cleveland Heights
School in Ohio. This school offers LightSail in their school library through a partnership
with a community foundation project and a college in the area. This particular project is
not classroom based and is more independent reading based. However, we did learn some
strategies they employed and which ones they felt worked well and those that were not as
effective as they had anticipated.
•
•
•
•
•
NEXT STEPS:
We will work with the school and library Board to determine if families should be asked
to make a deposit for the devices.
Determine device management system and select case to be used for each device.
Develop kickoff event with school administration, teachers, library Board and library
team members.
Finalize pre-survey of students to be given prior to issuing the iPad mini.
Finalize the metrics and measurement tools.
School-Age Literacy
2015-2016 School Year Report
Completed Projects
● Battle of the Books ​- This project, funded in part by the Dollar General Foundation,
was successful by several different standards; we met the outcomes we set out to
accomplish, the feedback that we received from participants was overwhelmingly
positive, and our report to the Dollar General Foundation was well-received. A team of
5th grade girls from Zane Grey Intermediate was the competition’s overall winner, and
they were given a chance to visit the Walls of Books bookstore to purchase $100 worth
of books for their school and classroom libraries.
○ In our post-survey for students, ​100% ​of the respondents stated that they
would recommend participating ​in the Battle of the Books to another
student, and ​62% ​reported that they were ​reading more books ​independently
throughout the course of the event and in the weeks following it. ​81% ​of the
students predicted that they would read at least 10 books over the summer,
and the same percentage expressed a desire to participate in our upcoming
Summer Experience program.
○ Parents of the participants were also surveyed after the event; ​92% ​of the
respondents ​felt positive about the event ​and ​50% ​felt that their student was
reading an increased number of books​ as a result of their participation.
○ In May, the library received a letter from one of the 5th grade classes that
participated, in which they requested that the library consider hosting another
Battle of the Books in 2017, and would also consider allowing 6th grade
students to participate so that they can once again be a part of it.
Upcoming Projects
● Kano Computer Workshop ​- On June 25th, twenty children, ages 8 to 13, will be
building their own computers using the Kano Computer Kits that were purchased by
the library earlier this year. We opened registration at noon on Friday, June 3rd and by
3pm we had already filled all of the available spots. By the following Monday morning,
we had 32 additional children on the waiting list.
○ Additional information about Kano Computer Kits is attached to this report.
● Throughout the summer, we will be meeting with 5th grade teachers at John McIntire
Elementary to train them on the LightSail application that will be utilized by the entire
5th grade in the upcoming school year. We will also be submitting the purchase of
student devices to Apple in late June, and will be coordinating efforts with the
Technology department at Zanesville City Schools to create the “blueprint” that will
be installed on every student device, which will include many of the library’s digital
resources, including OverDrive, Hoopla, Freegal, and more, in addition to any
educational apps that the teachers have requested access to.
Statistics
● At ​John McIntire Elementary​, we finished the year with a total of ​442 books
delivered ​to teachers and students. This was an increase from the 2014-2015 school
year, when we delivered 411 books, but we fell short of the goal of 800 books.
○ In the upcoming school year, we will be testing a few new ways to stay in
contact with classroom teachers to determine their needs, including being
more proactive in collecting requests from teachers, and spreading the word
about the ability to place teacher collections on the Linked for Literacy
website.
● At ​Zanesville High School​, we finished the year with a total of ​263 books delivered ​to
teachers and students and a total of ​205 circulations​ on those items. In our first pilot
of this project in 2015, we had a total of 24 circulations on 39 items.
○ In the upcoming school year, we will be utilizing the input of the Reference
Department to select a broader range of young adult fiction and nonfiction, as
well as focusing on getting more series of books on the shelves of the ZHS
library, based on feedback we received from ZHS librarian, Lori Lee, about the
kinds of books that were most popular with her students this year.
● At ​Zanesville Middle School​, we finished the year with a total of ​56 books delivered
to teachers and students.
○ In the upcoming school year, we will be applying the model used at ZHS to our
partnership with the ZMS library. The librarian, April Mumaw, will be given a
patron account and will be able to make requests for students, which will then
be delivered to the school and circulated through their internal library system.
Goals and Outcomes for Kano Workshop & Public Access to Kano Computers
Need
Goal
Indicator of Success
References
Students have low
engagement levels technology use is often for
entertainment or for short
bursts of time.
Students will increase
engagement in learning
about and using technology.
Surveys given after the event;
observation of time spent
engaging in technology use;
completion of the kit and
completion of coding
challenges and missions.
Students have low
confidence in their ability to
use technology, especially in
the context of learning.
Students will gain confidence
in their abilities to talk about
and use technology. Students
will be more resilient when
faced with a challenge.
Surveys given after the event;
observation of time spent
engaging in technology use;
completion of the kit and
completion of coding
challenges and missions.
Research shows links
between confidence in using
technology and desire to
pursue a future that involves
using technology:
Students do not have many
opportunities to blend
creativity and technology, or
to integrate technology
across domains.
Students will create - not just
consume - technology.
Students will blend science,
technology, engineering, arts,
and math (STEAM).
Surveys given after the event;
observation of time spent
engaging in technology;
completion of the kit;
creation of music, art, games,
etc. with the Kano software.
The New Media Consortium’s
2015 Horizon Report,
analyzing trends in education
technology integration and
implementation:
Students do not have many
opportunities to use
technology to solve
authentic, real​ world
problems.
Students will use technology
to solve authentic, real ​world
problems. Students will
describe ways technology is
used in the real world.
Surveys given after the event;
observation of time spent
engaging in technology;
completion of the kit;
creation of music, art, games,
eduCause Learning
Initiative’s Authentic
Learning for the 21st Century
report:
Research shows how critical
it is to reach back further in
the pipeline to engage
students with technology
while they are in primary
school:
tinyurl.com/MCLS-Kano1 tinyurl.com/MCLS-Kano2 tinyurl.com/MCLS-Kano3
tinyurl.com/MCLS-Kano4
tinyurl.com/MCLS-Kano5
Goals and Outcomes for Kano Workshop & Public Access to Kano Computers
etc. with the Kano software.
West Muskingum High School Library
May 2016
TEACHER OUTREACH
Counselors: AP Exams were administered in the library during the first two weeks
of May. I assisted in proctoring with Mr. Wilson and independently.
Currently engaged in ELL research to assist student from Pakistan. Reached out to
Reference Dept. and OSU Dept. of Near Eastern Culture and Language for assistance.
Geology: Students were researching individual topics and worked with me in creating
outlines and finding reliable resources in both print and electronic formats.
Technology: Met with Mr. Harrison regarding the possibility of cross training some
of my Library Aides to serve as Technology Aides on ‘as needed’ basis.
AP US History: Students were in the library for class on May 24th due to the Senior
Picnic. Students worked on assignments pre-assigned by their teacher.
AP Biology: Students were in the library for class to enable teacher to attend
WMMS event. Students worked on web quests during this time.
.
STUDENT OUTREACH
•
Book Club
o In collaboration with Holly Farley, Freshman ELA Teacher

One meeting in May due to AP Exams resulting in Library closure
and lack of availability.

Wrapped up this year with a meeting to outline next year’s plan.

Discussion included books suggestions for next year.

Participants May 6th: 10 May 20th: 9
Teacher’s Assistants:
o Middle School Project

This month’s visits were greatly limited due to the Scholastic Book
Fair and luggage collection for the 8th grade Washington D.C. trip

Aides report that while they have made significant progress in
organizing shelves and checking in materials, there is still a lot of
work to be done.
Conferences/ Meetings/ Professional Development
5/5: MCLS visit to WMHS Library
5/17: LACA inventory training with Trish Baker
5/31: Full Staff Professional Development
In Library Programs
Passive Programs
•
Perler Bead Pixel Art Maker Station
o 93 participants
o The lab space was converted to a maker station for the month
o Perler beads, peg boards and irons provided for students

Students utilized patterns and created original designs
COLLECTION DEVELOPMENT
•
Compulsory Due Date May 13th
•
Notifications sent to students with check outs
•
Unreturned items marked as lost
•
Students billed for lost items
Circulation Statistics from LACA
Month Check-Ins
May 2016
262
Check-Outs
Renewals
In-House Use Total
34
2
68
366
Circulation Statistics from Public Library System
Month
May 2016
Check-Ins
Check-Outs
Renewals
Holds Place
from WMHS
Total
1
3
1
6
11
The Perler Bead Maker Station was a
huge hit. I set this up in the lab to engage
students in creating. Many students took
advantage of this opportunity.
Throughout the month, I had a growing
collection to decorate the library with.
To my surprise, many students had never
used an iron before. Through this project
they were able to learn and strengthen
this and other skills.
Using a bulletin board,
Senior students proudly
displayed where they
were headed after
graduation.
MUSKINGUM COUNTY LIBRARY SYSTEM
MONTHLY STATISTICS
May 31, 2016
MATERIALS CHECKED OUT
Adult Books
Adult Periodicals
Children's Books
Children's Periodicals
Young Adult Books
CDs, Music
Audio Books
DVDs/Videos
CD/DVD Roms
AV Equipment
EReader Books
TOTALS:
Same Month Last Year
Cumulative YTD
Cumulative Last YTD
IN HOUSE USE OF RESOURCES
Digital
Duncan
New
McIntire
Formats Dresden Falls/Philo Concord Roseville
8,865
2,463
1,038
818
1,099
437
351
77
30
30
30
26
6,528
1,012
540
898
253
45
0
0
0
0
825
108
68
119
14
1,018
2,373
181
55
92
118
1,196
780
142
66
153
18
11,260
196
1,746
1,116
1,221
1,246
4
15
1
3
0
234
36
10
57
0
85
0
0
0
0
30,411
5,889
4,308
2,704
3,672
2,112
29,443
6,919
3,908
2,350
3,598
2,770
167,702
30,154
22,154
14,749
18,913
12,272
158,926
32,376
22,799
12,095
18,983
14,477
1,372
42
240
48
50
22
1,774
DATABASE STATISTICS
MCLS WEB SITE STATISTICS
Calendar Searches
Site Visits
DIAL-A-STORY CALLS
M.O.R.E STATISTICS
TOTAL ALL SERVICES PROVIDED
YTD
83,734
3,116
59,285
207
6,587
20,581
12,063
97,594
91
1,861
425
285,544
CUM .
LYTD
83,982
2,982
56,466
115
6,910
20,237
12,462
94,151
157
1,781
382
279,625
1,632
8,300
7,833
Same Mo.
TOTALS:
Ancestry Plus
A to Z Databases
Book Flix
Chilton
Consumer Reports
Culturegrams
EBSCO Databases
Heritage Quest
Homework Help, Tutor.com
Literature Criticism
Morningstar
Newspaper Archive
Price It!
Science Flix
Something About the Author
Times Recorder - ProQuest
TrueFLIX
Discontinued 1/31/2016
Tumble Books
World Book
Some Databases were deleted/added. Same month totals for last year are different.
Sent
Requested
Received
Last Yr
16,014
599
9,802
22
1,453
4,401
2,488
17,315
33
358
75
52,560
Same Month
South
TOTALS:
15,934
1,214
607
63
484
9,715
2
47
64
1,198
118
3,955
113
2,468
1,493
18,278
0
23
0
337
0
85
3,551
52,647
3,572
52,560
19,600
285,544
19,969
279,625
108
286
218
SM.MO.
TOTALS
97
356
263
CUM.
YTD
475
1,118
941
CUM.
YTD
CUM .
LYTD
64
129
314
54
47
1,382
467
1,156
6
90
27
1,812
3
10
6
59
0
1,818
4
7,448
83
216
272
45
73
61
1,589
244
47
87
1
202
33
17
11
54
11
1,720
6
4,772
363
513
1,876
281
249
6,587
5,235
3,585
149
752
602
7,097
301
38
51
335
1
8,325
76
36,416
528
1,073
2,305
314
320
2,826
3,093
1,796
330
1,096
887
2,602
219
89
129
430
32
12,066
69
30,204
1,712
29,129
30,841
322
21,504
21,826
9,115
155,878
164,993
941
111,159
112,100
92
91
516
527
93,128
81,241
497,185
432,182
CUM.
YTD
586
1,877
1,307
(Same month totals for last year are different due to Database Changes)
PROGRAMMING
Total Adult Programs
Adult Programs - Internal
Program Attendance -Internal
Adult Programs - External
Program Attendance -External
Total Children's Programs
Children's Programs - Internal
Children's Programs Attendance -Internal
Children's Program - External
Children's Program Attendance -External
Total Young Adult Programs
Young Adult Programs - Internal
YA Program Attendance - Internal
Young Adult Programs - External
YA Program Attendance - External
MultiGenerational
MultiGenerational Attendance
Total Computer Literacy
Computer Class
Computer Class Attendance
Scheduled One-on-One Sessions
UnScheduled One-on-One Sessions
Non Library Meeting Rm Use
NonLibrary Meeting Rm Attendance
NonLibrary Computer Lab Use
NonLibrary Computer Lab Attnd
Unscheduled Meetings
Unscheduled Meeting Attendance
Total Programs
Total Attendees
CARD HOLDERS
Total Adult Cards
Total Juvenile Cards
McIntire
MUSKINGUM COUNTY LIBRARY SYSTEM
MONTHLY STATISTICS
May 31, 2016
Duncan
New
Dresden Falls/Philo Concord Roseville
South
Public
Relations
4
3
26
1
31
20
6
356
14
3,786
0
1
1
6
3
3
33
1
1
7
3
3
21
2
2
26
5
5
110
0
5
5
124
1
1
136
2
2
47
1
1
0
0
0
0
0
0
0
0
1
10
1
17
1
53
1
24
3
26
5
110
McIntire Extension Dresden DF/Philo New Con Roseville
30,021
2
3,115
2,512
3,430
1,863
22,752
2
2,057
1,485
2,377
1,218
7,269
1,058
1,027
1,053
645
South
3,019
2,205
814
McIntire
Dresden DF/Philo New Con Roseville
1,165
108
80
170
48
2,418
250
177
325
114
2
88
44
532
24
4,199
1
6
5
8
16
1
11
2
8
157
2
143
5
68
COMPUTER USE
150
41
38
32
0
27
2,840
287
158
138
235
314
Totals
1,642
3,462
288
3,972
NUMBER OF PATRONS ENTERING LIBRARY
McIntire
Dresden DF/Philo New Con Roseville
1,578
Main Floor
16,710
2,130
1,826
1,057
Lab
2,666
South
1,933
TOTAL
27,899
Computer Use in Hours
Computer Use Sessions
Literacy Station Use(# of sessions)
Wireless Access
South
72
178
TOTAL VOLUNTEER HOURS
Total
152
McIntire
Reference Transactions
April Totals:
October Totals:
233
Dresden
42
DF/PH.
41
New Con
106
Roseville
38
TOTALS:
South
15
475
0
TOTALS
19
18
229
1
31
29
15
663
14
3,786
0
0
0
0
0
4
104
0
0
0
2
95
53
559
0
0
0
0
52
4,813
Same Mo.
Last Yr
19
17
421
2
43
31
14
371
17
6,164
1
0
0
1
170
3
104
0
0
0
4
209
50
359
0
0
0
0
54
7,273
CUM.
YTD
75
69
1,279
6
189
403
159
4,647
244
8,745
4
4
25
0
0
11
258
2
2
15
54
637
379
1,820
0
0
0
0
495
15,158
TOTALS:
43,962
Same Mo.
Totals
1,982
4,106
225
2,951
CUM.
YTD
8,644
18,510
1,127
19,220
CUM .
LYTD
16,187
20,299
1,236
15,366
Same Mo.
TOTAL
26,951
CUM.
YTD
142,320
CUM .
LYTD
142,317
Same Mo.
Last Yr
CUM.
YTD
CUM .
LYTD
160
CUM.
YTD
475
812
CUM .
LYTD
526
750
CUM .
LYTD
53
48
924
5
163
376
155
4,014
221
11,447
9
4
90
5
1,002
2
257
0
0
0
49
1,038
61
1,107
0
0
1
10
433
17,897
5/31/2016
2016 MCLS SMART Goals
100.00%
90.00%
SMART Goal # 1:
80.00%
Increase Emerging Technology by 4.75%
We will know we have achieved this when our E-content access is 80,445
70.00%
60.00%
50.00%
Current Status:
37.48% to goal
40.00%
30.00%
20.00%
10.00%
0.00%
100.00%
SMART Goal #2:
90.00%
80.00%
Increase Library Usage.
We will know we have achieved this goal when annual borrowing is 718,000
and when program attendance is 34,000 or above.
70.00%
60.00%
50.00%
Current Status:
39.99% to goal
40.00%
30.00%
20.00%
10.00%
0.00%
100.00%
90.00%
SMART Goal # 3:
80.00%
70.00%
Increase Staff Innovation
60.00%
We will know we have achieved this goal when our staff achieves 90%
of CEU targets.
Current Status:
14.73% to goal
50.00%
40.00%
30.00%
20.00%
10.00%
0.00%
Recommendations:
•
Of the current list of 973 recommendations, 652 have an email with the recommendation (The
others, we don’t know who recommended). 357 of the 652 “email” recommendations came
from four people.
Users and Activity:
•
•
•
Since inception, we have 1,438 New Users.
Of these, 1,133 have checked out something since inception (305 haven’t)
For Ohio Digital Library, we had 3,540 new users since inception. 3,464 checked something out.
MCLS
January 16
February 16
ODL
March 16
April 16
May 16
January 15
February 15
March 15
April 15
May 15
New Users
199
113
80
72
61
70
74
67
69
41
Unique Users
w/Checkouts
616
610
573
549
551
685
675
682
693
700
Fiction
Romance
Thriller
Suspense
Literature
Fiction
Romance
Thriller
Suspense
Literature
Top Genres
1
2
3
4
5
Fiction
Romance
Suspense
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Muskingum County Library System
Summary Financial Report by Fund
May 31, 2016
Beginning
Month Balance
MTD
MTD
Actual Receipts Actual Expenses
Unexpended
Balance
Outstanding
Encumbrances
Unencumbered
Balance
General Fund
4,855,383.92
366,074.38
281,414.73
4,940,043.57
370,151.66
Building Fund
Automation Fund
Permanent Art Improvement Fund
Total Capital Projects Funds
2,486,872.58
464,543.02
10,192.19
2,961,607.79
3,572.25
383.90
1.46
3,957.61
5,051.00
600.15
0.00
5,651.15
2,485,393.83
464,326.77
10,193.65
2,959,914.25
0.00
2,428.19
0.00
2,428.19
2,485,393.83
461,898.58
10,193.65
2,957,486.06
Fisher Literacy Fund
Anabell Norman Fund
MCCF Annual Distribution Fund
McClelland Fund
Alice Moody Fund
21st Century Learners
TOTAL ALL FUNDS
1,802.46
316,402.07
14,601.76
1,739.08
31,824.92
115,800.00
8,299,162.00
0.25
45.27
2.09
0.25
4.56
0.00
370,084.41
0.00
0.00
0.00
0.00
0.00
2,537.53
289,603.41
1,802.71
316,447.34
14,603.85
1,739.33
31,829.48
113,262.47
8,379,643.00
0.00
0.00
0.00
1,000.00
0.00
6,000.00
379,579.85
1,802.71
316,447.34
14,603.85
739.33
31,829.48
107,262.47
8,000,063.15
Reconciliation of General Fund Financial Report Unexpended Balance to Bank Reconciliation Balances:
General Fund Actual Unexpended:
+ Payroll Liability
Bank Reconciliation Balance - General Fund
4,940,043.57
3,181.59
4,943,225.16
4,569,891.91
MUSKINGUM COUNTY LIBRARY SYSTEM
BANK RECONCILIATION
May 31, 2016
BANK:
ACCOUNT/
CD NUMBER
BALANCE
Huntington
Huntington- Money Market Account
Huntington Mmax
DA Davidson
TOTAL
TOTAL
217,441.66
794,515.47
954,768.11
158.77
1,966,884.01
Investments:
1018340093
3133ECMJ0
313380EC7
313380BP1
3135G0TV5
3135G0WN9
3134G7VM0
3136G2ZF7
3130A7FG5
3130A7FH3
3130A7ZT5
3134G7U82
3133EFR82
3136G06L0
3135G0QC0
3130A7S71
3134G8PP8
3136G2Z26
3134G9CD7
1017827002
RedTree Account
150,000.00
250,000.00
249,970.42
12,562.59
250,053.82
250,000.00
250,000.00
250,000.00
350,000.00
500,000.00
250,000.00
250,000.00
100,778.89
450,000.00
100,434.03
500,277.78
350,000.00
225,000.00
117,882.00
100,000.00
1,506,242.55
Total Investments:
SubTotal Cash & Investments:
ADD:
Cash On Add:
LESS:
Outstanding Checks:
TOTAL PER BANK
6,463,202.08
8,430,086.09
462.00
(47,723.50)
8,382,824.59
BOOK FUND BALANCES:
General Fund
Fisher Literacy Fund
AnaBell Norman Fund
MCCF Annual Distribution
McClelland Fund
Alice Moody Fund
21st Century Leaners Fund
Building Fund
Automation Fund
Permanent Art Improvement
TOTAL PER THE BOOKS
4,943,225.16
1,802.71
316,447.34
14,603.85
1,739.33
31,829.48
113,262.47
2,485,393.83
464,326.77
10,193.65
8,382,824.59
MUSKINGUM COUNTY LIBRARY SYSTEM
INTEREST ALLOCATION
May 31, 2016
BANK BALANCE
1,966,609.17
462.00
(47,723.50)
ADD: Cash on Hand
LESS: Outstanding Checks
TOTAL ADJUSTED BALANCE
1,919,347.67
FUND CASH BALANCES
101 GENERAL FUND
LESS: Investments
TOTAL ADJUSTED BALANCE
4,943,108.82
(4,244,581.36)
698,527.46
203 FISHER LITERACY FUND
1,802.46
204 ANABELL NORMAN FUND
316,402.07
205 MCCF FUND
14,601.76
206 McCLELLAND FUND
1,739.08
208 ALICE MOODY FUND
31,824.92
215 21st CENTURY LEARNERS
113,262.47
401 BUILDING FUND
LESS: Investments
TOTAL ADJUSTED BALANCE
2,485,323.46
(1,993,593.81)
403 AUTOMATION FUND
LESS: Investments
TOTAL ADJUSTED BALANCE
464,292.52
(225,026.91)
491,729.65
239,265.61
405 PERMANENT ART IMPROVEMENT FUND
10,192.19
TOTAL ADJUSTED FUND CASH BALANCES
1,919,347.67
INTEREST
Interest Earned
274.68
CASH FUND BALANCES AS PERCENTAGE OF TOTAL BALANCE
101 GENERAL FUND
203 FISHER LITERACY FUND
204 ANABELL NORMAN FUND
205 MCCF FUND
206 McCLELLAND FUND
208 ALICE MOODY FUND
401 BUILDING FUND
403 AUTOMATION FUND
405 PERM. ART IMPROVEMENT
811,789.93
1,919,347.67 =
42.30% X
274.68 =
116.18
1,802.46 =
1,919,347.67
0.09% X
274.68 =
0.25
274.68 =
45.27
316,402.07 =
1,919,347.67
16.48% X
14,601.76
1,919,347.67 =
0.76% X
274.68 =
2.09
1,739.08
1,919,347.67 =
0.09% X
274.68 =
0.25
31,824.92
1,919,347.67 =
1.66% X
274.68 =
4.56
491,729.65
1,919,347.67 =
25.62% X
274.68 =
70.37
239,265.61
1,919,347.67 =
12.47% X
274.68 =
34.25
10,192.19
1,919,347.67 =
0.53% X
274.68 =
1.46
TOTAL INTEREST ALLOCATED
100.00%
274.68
Muskingum County Library System
INVESTMENT REPORT
June 9, 2016
Financial Institution
Investment Type
Fund: 101 General Fund
Huntington - CDARs
CD, 1 Year
Federal Farm Credit
Federal Home Loan Bank
Federal Home Loan Bank
Fannie Mae
Fannie Mae
Freddie Mac
Fannie Mae
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Freddie Mac
Federal Farm Credit
RedTree Account
4.25 Year Agency
2 Year Agency
4 Year Agency
5 Year Agency
5 Year Agency
3 Year Agency
3 Year Agency
4 Year Agency
4.5 Year Agency
4 Year Agency
5 Year Agency
5 Year Agency
Account/CUSIP No.
1018340093
3133ECMJ0
313380EC7
313380BP1
3135G0TV5
3135G0WN9
3134G7VM0
3136G2ZF7
3130A7FG5
3130A7FH3
3130A7ZT5
3134G7U82
3133EFR82
Total 101 General Fund
Fund: 401 Building Fund
Fannie Mae
5 Year Agency
Fannie Mae
Federal Home Loan Bank
Federal Home Loan Bank
Freddie Mac
Fannie Mae
Freddie Mac
5 Year Agency
2.5 Year Agency
4.5 Year Agency
5 Year Agency
5 Year Agency
5 Year Agency
Total 401 Building Fund
Fund: 403 Automation Fund
Huntington - CDARs
CD, 1 Year
Fannie Mae
5 Year Agency
Total 403 Automation Fund
GRAND TOTAL OF ALL INVESTMENTS
Notes:
1
2
3136G06L0
3135G0QC0
3130A7S71
3130A7FH3
3134G8PP8
3136G2Z26
3134G9CD7
1017827002
3135G0TV5
Principal
Or Balance
$150,000.00
$250,000.00
$249,897.50
$12,500.00
$125,000.00
$250,000.00
$250,000.00
$250,000.00
$350,000.00
$250,000.00
$250,000.00
$250,000.00
$100,450.00
$1,506,242.55
$4,244,090.05
$450,000.00
$100,000.00
$500,000.00
$250,000.00
$350,000.00
$225,000.00
$117,882.00
$1,992,882.00
$100,000.00
$125,000.00
$225,000.00
$6,461,972.05
Split between General & Building Funds
Split Between General & Automation, 1 yr call protection
Accrued
Interest
72.92
62.585
26.91
328.89
Purchase
Called/
Date
Maturity Date
Coupon/
YTD
Interest Rate Interest Earned
10/08/15
04/25/13
09/22/15
05/16/13
02/14/13
04/30/13
09/28/15
02/26/16
03/29/16
03/30/16
05/01/16
10/29/15
05/27/16
10/06/16
07/25/17
09/08/17
11/21/17
01/30/18
04/30/18
09/28/18
02/26/19
03/29/19
09/30/19
05/18/20
10/29/20
03/23/21
0.45%
0.740%
0.750%
1.028%
1.030%
1.000%
1.200%
1.200%
1.250%
1.370%
1.400%
1.750%
1.850%
11/28/12
02/21/16
05/14/16
03/30/16
03/30/16
02/24/16
05/19/16
11/28/17
10/17/18
10/26/18
09/30/19
03/30/20
02/26/21
05/19/21
0.85%
1.25%
1.00%
1.370%
1.50%
1.000%
1.750%
05/05/15
02/14/13
05/05/17
01/30/18
0.60%
1.03%
925.00
937.50
64.38
643.75
1,250.00
1,500.00
Notes
2
1
2,187.50
$491.31
434.03
277.78
1,912.50
625.00
1
$711.81
26.91
$26.91
$1,230.03 Average Weighted Interest
643.75
2
1.15%
C:\Users\stacey\Desktop\2016 Board Reports\Investment Journal 2016
COMPARISON OF PUBLIC LIBRARY FUND
2014, 2015 and 2016
MONTH
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL
2014
$201,739.41
$247,848.09
$133,610.04
$161,041.19
$221,290.63
$226,426.33
$197,993.03
$185,462.03
$187,474.73
$214,885.16
$213,074.97
$190,837.00
$2,381,682.61
2015
$212,257.56
$243,312.99
$163,342.33
$176,980.24
$267,667.47
$236,540.09
$245,047.18
$200,811.83
$219,631.70
$220,999.81
$221,276.65
$224,921.58
$2,632,789.43
2016
$228,426.47
$251,690.01
$173,752.64
$180,129.60
$216,817.46
$228,635.00
$1,279,451.18
Total estimated PLF to be received in 2016:
Percent Complete YTD 06/2016
$2,681,321
47.72%
Total PLF entitlement in 2015:
Percent Complete YTD 06/15
$2,632,789
49.38%
Total PLF entitlement in 2014:
Percent Complete YTD 06/14
$2,381,683
50.05%
COMPARISON OF PUBLIC LIBRARY FUND
2014, 2015 and 2016
MONTH
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL
2014
$201,739.41
$247,848.09
$133,610.04
$161,041.19
$221,290.63
$226,426.33
$197,993.03
$185,462.03
$187,474.73
$214,885.16
$213,074.97
$190,837.00
$2,381,682.61
2015
$212,257.56
$243,312.99
$163,342.33
$176,980.24
$267,667.47
$236,540.09
$245,047.18
$200,811.83
$219,631.70
$220,999.81
$221,276.65
$224,921.58
$2,632,789.43
2016
$228,426.47
$251,690.01
$173,752.64
$180,129.60
$216,817.46
$228,635.00
$1,279,451.18
Total estimated PLF to be received in 2016:
Percent Complete YTD 06/2016
$2,681,321
47.72%
Total PLF entitlement in 2015:
Percent Complete YTD 06/15
$2,632,789
49.38%
Total PLF entitlement in 2014:
Percent Complete YTD 06/14
$2,381,683
50.05%