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Annual Report 12/13
STUDENTS’ ASSOCIATION OF MACEWAN UNIVERSITY
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REPORT FROM THE PRESIDENT FOUR
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ELECTIONS AND REFERENDA SIX
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HIGHLIGHTS OF THE YEAR SEVEN
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PROGRAMS AND SERVICES OFFERED ELEVEN
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BANNER NIGHT AWARD WINNERS FOURTEEN
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AUDITED FINANCIAL STATEMENTS FIFTEEN
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MISSION
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To
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student experience.
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VISION
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excellence
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experiences,
and advocacy within the
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Report
from
the
President
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The Students' Association of MacEwan
University (SAMU) saw tremendous change
in the 2012-13 year. In April of 2013, our
General Manager Thomas McDade
departed SAMU after a year-and a-half of
service. The organization saw Jodi
Campbell, former MacEwan University
student advisor, hired as interim General
Manager. This type of change at the upper
levels of management in any students’
association presents two byproducts:
challenges and opportunities. The
challenge inherent in this shift is in trying to
maintain continuity of institutional
knowledge; however, the opportunity found
is in the freshness of creating a new
organizational direction and in the new
learning prospects for all those involved.
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Prior to this departure and subsequent new
hire there were many laudable
accomplishments and humbling learning
experiences that took place at SAMU. At the
start of the school year we held Fall Fest,
our annual welcome back event for
students. This year marked a noticeable
difference in that the entire event (with
stage, musicians, food trucks, and all) was
held off campus across the street from City
Centre Campus. This was done in response
to external funding pressures. The event
was held as a success because of the great
number of students who attended and in
the amount of goodwill shown.
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In this year’s winter elections and
referendum cycle, our student membership
voted overwhelmingly to support the
renewed U-Pass contract between our
association and the three local transit
authorities. The contract, negotiated by a
group of local student leaders that included
SAMU representatives, extended the life of
this valuable transit program well into 2017.
The renewed contract was negotiated down
to a reasonable price point for students and
looks ahead to the day when Smart Fare
technology is introduced and can accurately
aid in transit ridership analysis.
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SAMU pulled a “first” this year and adopted
a five-year strategic plan. The association
incorporated input from various internal
stakeholders to create this document,
which has a heavy emphasis on our
organization reaching one of its most
critical goals: constructing a SAMU building.
The association’s highest governing body,
Students’ Council, has mandated that the
building project be a top priority. Finding a
new permanent home for SAMU has been a
labourious and intensive endeavour.
Through all this, I’m pleased to see the
foundation for the building project laid
down this past year in the form of the
following actions: the topping up and
growing of the Building Fund; the
establishment of a joint building steering
committee between SAMU and the
university; and the continued work on the
building feasibility study by Kasian
Architecture Interior Design & Planning Ltd.
A major review of our organization’s
committee structure also took place this
year and resulted in the total overhaul of
how these governance bodies operate. This
culminated in the passing of a newly
integrated Committees Policy by Students’
Council, which led to a number of new or
reformed committees (such as the newly
created Audit Committee).
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With so many more accomplishments and
experiences to list and yet so little space to
write them I thought I would save one of the
most important to students’ wellbeing for
last. This past year SAMU established the
Department of Student Advocacy and
Political Affairs. Hired as the department’s
inaugural director was Duncan Wojtaszek,
former executive director of the Council of
Alberta University Students. The creation of
this unique department embodies our
continued commitment to being the best
advocates for the students of MacEwan
University. I have high hopes that this
department and the support it provides to
both elected student executives and the
association as a whole will see many
positive returns for our membership.
Finally, I’m extremely proud of the resilience
and commitment shown by our 45 plus fulltime and part-time staff, countless
volunteers, board members, and by my
fellow executives. We should all review what
we have been through as an organization,
reflect on it, and know that it was all for the
selfless purpose of serving students. It has
been a transformational year for SAMU and
I’m so excited to see what happens next.
“The association’s
highest governing body,
Students’ Council, has
mandated that the
building project
be a top priority.”
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Jed Johns
President
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Elections and Referenda
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The 2012 Students’ Council election and
2013 Executive Committee election
varied in voter turnout by a large margin.
Due to technical difficulties, the Students’
Council election was conducted using
paper ballots at physical polling stations.
As such, only 2.7% of the membership
cast a vote. The Executive Committee
election, which utilized electronic polling
software instead of paper ballots, saw a
higher voter turnout, with 13% of the
membership casting a vote.
William Hamilton*
Jenna Heinemann*
Jinessa Kowalewsky*
Joseph Kubelka*
Peter Lee*
Alexander Ma*
Tyler Majeau*
Cameron McCoy*
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Duane Perera*
Logan Robicheau*
Chief Returning Officer
Dan St. Pierre*
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Matthew Bissett
Josh Stock*
Academic Governance Council
Rebecca Taylor
William Belton* Centre for the Arts and Communications Representative
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Ahmed Kermalli*
Faculty of Health and Community Studies
Representative
Kaushal Wadugodapitiya*
Executive Committee
Jed Johns*
President (outgoing)
Jenna Heinemann*
Faculty of Health and Community Studies
Representative
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Cameron McCoy*
President (incoming)
Josh Stock*
Faculty of Arts and Science Representative
Rebecca Taylor*
School of Business Representative
Councilors
William Belton*
Virgil Cardinal*
Harry Ding*
Emmanuel Ejiro*
Jamie Fraleigh*
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Alain Gagnon*
Ryan Roth
Vice-President Academic
Kassie Russell*
Vice-President Operations and Finance (outgoing)
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Josh Stock*
Vice-President Operations and Finance (incoming)
Nicole Tupechka
Vice-President Student Life
U-Pass Referendum - March 2013
(Full-time students voted on the program’s renewal
subject to a $7.50 increase per year for four years)
Successful - 77% in favour
*Denotes representation for only a portion of the July 2012 - June 2013 reporting period.
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Highlights
of
the
Year
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Advocacy Expansion
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SAMU identified advocacy as a key priority
this year and hired a new position to help
address this. As such, the department of
Advocacy and Political Affairs was
created. SAMU is now poised to expand
our lobbying efforts within the university,
municipally, provincially, and federally.
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Common Ground Week
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Common Ground offered students the
chance to participate in workshops
ranging from sessions on cooking locally
sourced food, bicycle commuting, and
worm composting. We also offered a
range of do-it-yourself projects
encouraging students to reuse items and
get creative. SAMU provided resources
on sustainable living, created an indoor
Farmer’s Market (complete with produce,
delicious baked goods, and crafts), and
offered a Free Store where students could
snag clothes, books, and other used
goods. SAMU involved many volunteers in
this event and ended the week with an
interactive interview with George
Stroumboulopoulos.
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Food Bank Collaboration
This year, the Student Food Bank saw a
surge in utilization by 25%. 316 hampers
were given out, amounting to 9.7 tonnes
of food. Donations for the year totalled
$15,442 largely due to a collaboration
with BUSN 201 classes. The results were
so incredible that SAMU needed to
investigate new storage space for the
Student Food Bank.
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Fall Fest
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In 2012, SAMU decided to take the
annual Fall Fest off campus. Existing
agreements with MacEwan University and
their catering provider, Aramark, would
have meant that students would have had
to pay higher prices for food and
beverages at an on-campus event, and
the university would have profited from
these sales rather than SAMU. To ensure
that students saved money and that
funds were returned to students through
SAMU’s programs and services, SAMU
relocated the two-day music festival to a
lot across the street. The Arkells, Elliott
Brood, Said The Whale, Michael Bernard
Fitzgerald and Michael Rault played at the
event, while students enjoyed food from
the Molly’s Eats and The Act food trucks.
The event also included plenty of free
giveaways, soda and popsicle stands set
up by SAMU clubs, and a Molson beer
garden. The event went on without
incident and student feedback was
positive.
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Halloween Costume Contest
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For Halloween, SAMU hosted a costume
contest at the Centre for the Arts and
Communication. In addition to the winner
receiving $150 cash, students received
an 8 X 10 picture of themselves dressed
up for free. Brandon Kelm, the Lifestyle
and Wellbeing Coordinator, created a
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unique background for the photos that
went with the Halloween theme of a
“Creepy Carnival”.
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Here Comes the Sun
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An annual end of the year celebration at
South Campus, Here Comes the Sun,
showcased local bands, while offering
students a free lunch and other activities
to commemorate the end of the school
year. This year over 450 students
attended to mingle and say goodbye to
SAMU staff at their campus.
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Peer Support Success Continues
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Peer support had another successful year
with 87 students accessing this service.
October, November, and March saw the
most utilization, especially for access to
condoms and pregnancy tests. For larger
issues, our volunteers frequently referred
students to the Student Life department,
the Birth Control Centre, and the Student
Food Bank.
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Peer Tutoring Program Launches
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Launched in January 2013, and still
expanding, the Peer Tutoring program at
Alberta College Campus works to unite
students with the aims of improving their
grades and providing learning
opportunities outside of the classroom.
As this campus has many international
students and students upgrading their
grades from
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high school, this service is highly
beneficial.
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Policy Manual Overhaul
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Students’ Council saw a need to refresh
SAMU’s outdated bylaws, policies, and
procedures. An intern was hired for the
summer to help sift through these
documents while Students’ Council and
the Executive Committee moved ahead
with substantive additions like the
Committees policy and the Approvals
procedure respectively. This is the largest
overhaul of the policy manual in nearly a
decade.
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Safe Walk Success
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During previous year, Safe Walk had a
small number of volunteers and operated
within the limited hours and only on
particular days of the week. This year
however, Safe Walk was able to operate
from 6:00 pm to 11:00 pm daily. There
was also an increase in awareness of the
service. This was the result of a new Safe
Walk logo and additional promotion, as
well as the Safe Walk centre being
relocated to the main foyer of the City
Centre Campus. 298 walks were
completed this year by 30 trained
volunteers contributing 740 hours of their
time. The most requested walks were to
the West Parkade, Conora LRT Station,
Residence, and the Residence Surface
Lot.
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SAMU Building Project
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As identified in the Strategic Plan as
SAMU’s top priority, incredible progress
was made this year on the Building
Project. Students’ Council approved a
feasibility study to determine the space
requirements of our programs and
services along with a suite of new
offerings that the next generation of
students will benefit from. The “Capital
Development Fund” was renamed to
become the “Building Fund” to narrow the
scope of future infrastructure spending.
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This year, the Building Project became
more than just a priority for SAMU, it
became a goal of MacEwan University’s
Board of Governors. Further, the Board
approved a motion, in principle, that a
portion of the land north of the Sport and
Wellness facility would be set aside for
the Building Project.
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SAMU Rebrand
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SAMU went through a complete rebrand
over the course of the 2012-2013 school
year. While the former logo was intended
to represent SAMU's departments, we felt
that the components of our new brand,
such as the logo, our website, and
presence on campus, needed to
represent our students. Our graphic
designer worked to create a clean logo
design with several workable variations,
while the Director of Marketing and
Communications implemented these
designs in a cohesive website and overall
brand concept. Working with Paperleaf, a
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web design company in the city, we
launched samu.ca in November of 2012.
Since then, our web-traffic has been
remarkably high and student participation
has increased in all facets of our social
media.
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SAMU Speaker Series
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The SAMU Speaker Series saw great
success during the 2012-2013 school
year. SAMU hosted four speakers: sex
therapist and television host, Sue
Johanson; Post Secret Founder, Frank
Warren; Lieutenant General Romeo
Dallaire; and Canadian icon George
Stroumboulopoulos.
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South Campus Volunteers
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A huge success at SAMU’s South Campus
was the volume and quality of volunteers.
Over 290 hours of volunteer time were
put in over the course of the school year,
through work with SAMU events,
programs, and services. These volunteers
showed initiative, spirit, and commitment.
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Southern Alberta Flood Relief
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The worst natural disaster in Canadian
history struck southern Alberta in late
June. To aid our fellow students, a vehicle
full of excess student food bank
donations was delivered to Calgary to the
delight and gratefulness of our friends to
the south.
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Strategic Plan Update
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SAMU created a new five-year strategic
plan this year which clearly identified
moving forward with the SAMU Building
Project as our top priority. This was the
iteration of such a document and it will be
updated yearly to reflect progress towards
our goals and to identify new strategic
directions.
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Taking on City Hall
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Over the course of the year the U-Pass
program faced several challenges, the
first being a steep increase in cost,
originally proposed to be $30.00 per term
in the first year of a new contract. SAMU
President Jed Johns worked in
collaboration with other students’ unions
and associations in the city to negotiate a
fair price for the new four-year contract.
These efforts were successful, resulting in
this increase being spread out over four
years. Students found this to be an
acceptable increase and voted in favour
of adopting the new contract.
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showcasing their writing and vocal
abilities.
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Working for the Greater Good
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South Campus stepped their game up
when it came to social wellness. Over 100
hampers were distributed to students in
need through the Student Food Bank
program. 570 bras were collected to raise
money for Breast Cancer Research during
the citywide Bras Across the Bridge
campaign. Additionally, eight free
breakfasts were held over the course of
the fall and winter semesters that served
to feed nutritious meals to approximately
400 students.
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Valentine’s Day Singing Telegrams
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For Valentine’s Day, staff and faculty at
the Centre for the Arts and
Communications were able to purchase a
unique valentine for their significant
other. Students had the opportunity to
give their valentine a singing telegram in
collaboration with the music students on
campus. SAMU raised money for Adopt-AFamily and the music students enjoyed
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Programs
and
Services
Offered
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With 3328.5 hours of time donated, over
166 dedicated SAMU volunteers and staff
helped to deliver programs and services
that cater directly to the diverse student
population at MacEwan University.
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Academic Appeals and Advocacy
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Students are in university to learn and
grow and sometime are concerned about
the quality of education they receive.
When students have questions about
grading and assessment, SAMU is
available to provide assistance. We can
help students navigate the university’s
appeals process.
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Breakfast Club
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To ensure students have the nourishment
they need to start their day, SAMU’s
Breakfast Club offers a healthy breakfast
for participating students. Held in the
SAMU Students’ Lounge, Breakfast Club
is a free service, piloting in Fall 2013, that
not only provides students with a tasty
meal, but also creates opportunities for
networking and community building.
Research for this program began in
2012-13 and will continue.
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Clubs
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Housing over 70 clubs, SAMU is
committed to helping students connect
with their peers through established
clubs, or by helping them start a club of
their own. Clubs provide a place to
explore ideas, advocate for causes, and
have fun.
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Emergency Loans
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SAMU offers an emergency, no-interest
loan to students who are struggling
financially and have nowhere else to turn.
For single parents, emergency loans can
be especially useful as student budgets
rarely allow for unexpected costs
associated with dependents.
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Global Projects
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Global Projects celebrates
multiculturalism while raising awareness
of global needs, issues, and diversity. It
organizes several activities and events
that provide MacEwan University students
with insight extending past the North
American bubble.
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The Gray Gallery
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Approved as a one-year pilot project, the
Gray Gallery is SAMU’s student art space,
named in honour of the late Dorothy Gray.
The Gray Gallery acts as a retreat within
the university and a space for the
appreciation and sharing of student
artwork.
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the griff
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the griff is SAMU’s student newspaper –
made by the students, for the students.
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the griff is distributed to all four
campuses and has an audience of
roughly 2,500 students.
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Health and Dental Benefits
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All full-time SAMU members are covered
under the SAMU Health and Dental plan
provided by Gallivan and Associates. Fulltime SAMU members may opt out if they
have alternative coverage. This year, the
Benefits Office was relocated to the SAM
Centre, making the Health and Dental
plan more accessible to students. Steps
were also taken to ensure that students
could easily find benefits information
online.
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International Student Partnership
Program
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The International Student Partnership
Program celebrates growing diversity on
campus. It hosts welcome parties and
plans social events that allow
international students to make friends,
feel comfortable, and learn about
Canadian culture.
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Peer Tutoring
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The Peer Tutoring program at Alberta
College Campus unites students with the
aims of improving their grades and
providing learning opportunities outside
of the classroom.
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Peer Support
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Peer Support is a confidential, peer-topeer counselling service. Here, students
can talk about their troubles in a safe
environment and access health resources
from across the city, free feminine
hygiene products, free pregnancy tests,
and free condoms.
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Safe Walk
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SAMU Safe Walk is a volunteer-based
service that assists students walking to
their car, bus stop, or LRT station, after
dark. Working closely with MacEwan
University's security, Safe Walk also works
to reduce risk and empower students
through self-defence programming.
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SAM Centre
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The SAM Centre is your hub for all SAMU
gear, discounted tickets, and printing
services. Located right by the City Centre
Campus cafeteria, the SAM Centre also
sells student-made giftware, music, and
art.
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SAMU Marketplace
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The SAMU Marketplace site was built to
assist students in buying and selling used
textbooks and in contacting student
tutors for specific subjects. It is a safe site
for the MacEwan University community
and is consistently monitored by SAMU.
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Social Wellness
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The Social Wellness program aims to
create a healthy campus culture that
educates, motivates, and empowers
students to adopt and maintain a healthy
lifestyle.
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Student Food Bank
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The Student Food Bank helps subsidize
the cost of groceries by providing
students with food hampers and gift
cards in times of need. Students
participate by donating to the Student
Food Bank, volunteering, or accessing the
Food Bank themselves. This service is
confidential.
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Sustainability
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Under the vision of Dr. Grant MacEwan,
SAMU is committed to doing real work for
the environment through awareness
campaigns, speakers, and activities.
166 People
Volunteered
3328.5 Hours
of Their Time to
Our Programs
and Services
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U-Pass
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Voted for by students, the U-Pass is a
mandatory service that provides each fulltime SAMU member with discounted
public transportation from September
until April. The U-Pass offers students
access to all Edmonton Transit System
services, as well as St. Albert Transit and
Strathcona County Transit.
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Banner
Night
Award
Winners
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Banner Night is an annual awards night to
celebrate and honour outstanding
members of the SAMU community. This
year’s event was held at the Sutton Place
Hotel with a theme of “old Hollywood”.
Selection criteria for each award may be
found in the Awards procedure.
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Campus Champion
Trina Halloway, Alberta College Campus
Mike James, Centre for the Arts and Communications
Courtney Cliff, City Centre Campus
Scott Ariza, South Campus
Club of the Year
Enactus
Dorothy Gray Award
Brenda Barrett
ERBS Students’ Association Outstanding Volunteer
Hanna Dyckerhoff
Student of the Year
Jamie Hoffman
Employee of the Year
Tosheena Thompson
Laurence Décore Award
Chris Bacon
Courtney Cliff
Dan St. Pierre
Josh Stock
New Club of the Year
League of Legends
Outstanding Contribution to Events Award
Steven He
Outstanding Contribution to Food Bank Award
Linda Tang
Outstanding Contribution to ISPP Award
Justine Werklund
Outstanding Contribution to Peer Support Award
Brendan Bischoff
Outstanding Contribution to Safe Walk Award
Denver Poburan
Spirit of MacEwan University
Kunjan Amin
Students’ Councilor of the Year
Rebecca Taylor
the griff Writer of the Year
Jibril Yassin
Volunteer of the Year
Courtney Cliff
Ellisha Sharma
Samantha Sperber
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Students' Association of
Grant MacEwan University
Financial Statements
June 30, 2013
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Management's Responsibility
To the Members of the Students' Association of Grant MacEwan University:
Management is responsible for the preparation and presentation of the accompanying financial statements, including responsibility for
significant accounting judgments and estimates in accordance with Canadian accounting standards for not-for-profit organizations and
ensuring that all information in the annual report is consistent with the statements. This responsibility includes selecting appropriate
accounting principles and methods, and making decisions affecting the measurement of transactions in which objective judgment is
required.
In discharging its responsibilities for the integrity and fairness of the financial statements, management designs and maintains the
necessary accounting systems and related internal controls to provide reasonable assurance that transactions are authorized, assets
are safeguarded and financial records are properly maintained to provide reliable information for the preparation of financial statements.
The Executive Committee is composed primarily of Councillors who are neither management nor employees of the Association. The
Committee is responsible for overseeing management in the performance of its financial reporting responsibilities, and for approving the
financial information included in the annual report. The Committee fulfils these responsibilities by reviewing the financial information
prepared by management and discussing relevant matters with management and external auditors. The Committee is also responsible
for recommending the appointment of the Association's external auditors.
MNP LLP is appointed by the members to audit the financial statements and report directly to them; their report follows. The external
auditors have full and free access to, and meet periodically and separately with, both the Committee and management to discuss their
audit findings.
December 12, 2013
Signed "Jodi Campbell"____
General Manager
Signed "Kausar Khanduker"______
Director of Finance and Operations
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Independent Auditors’ Report
To the Members of the Students' Association of Grant MacEwan University:
We have audited the accompanying financial statements of the Students' Association of Grant MacEwan University, which comprise
the statements of financial position as at June 30, 2013, June 30, 2012 and July 1, 2011 and the statements of operations, changes in
net assets and cash flows and related schedules for the years ended June 30, 2013 and June 30, 2012, and a summary of significant
accounting policies and other explanatory information.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian
accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable
the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance
with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and
perform the audits to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The
procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the
entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion
In our opinion, the financial statements present fairly, in all material respects, the financial position of the the Students' Association of
Grant MacEwan University as at June 30, 2013, June 30, 2012 and July 1, 2011 and the results of its operations and its cash flows for
the years ended June 30, 2013 and June 30, 2012 in accordance with Canadian accounting standards for not-for-profit organizations.
Edmonton, Alberta
December 12, 2013
Chartered Accountants
Suite 400, 10104 - 103 Avenue NW, Edmonton, Alberta, T5J 0H8, Phone: (780) 451-4406, 1 (800) 661-7778
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Students' Association of
Grant MacEwan University
Statement of Financial Position
As at June 30, 2013
July 1
2013
2012
2011
(Restated Note 11)
(Restated Note 11)
439,458
6,275,201
90,209
62,975
38,539
122,973
5,046,230
213,767
20,340
23,063
193,029
3,885,941
103,881
42,127
30,677
6,906,382
5,426,373
4,255,655
199,717
272,722
338,414
7,106,099
5,699,095
4,594,069
247,792
647,113
826,074
81,626
190,391
623,506
642,303
40,460
169,467
406,106
953,494
58,868
1,802,605
1,496,660
1,587,935
199,717
4,522,409
525,997
55,371
272,722
3,585,508
361,839
(17,634)
338,414
2,685,354
(17,634)
5,303,494
4,202,435
3,006,134
7,106,099
5,699,095
4,594,069
Assets
Current
Cash (Note 4)
Marketable securities (Note 4)
Accounts receivable
Inventory
Prepaid expenses and deposits
Capital assets (Note 5)
Liabilities
Current
Accounts payable and accruals
Deferred revenue (Note 6)
Health and dental reserves
Trust liabilities (Note 12)
Net Assets
Invested in capital assets
Internally restricted - Building Fund (Note 7)
Internally restricted - Contingency Reserve Fund (Note 7)
Unrestricted
Approved on behalf of the Executive Committee
Signed "Cam McCoy"
President
Signed "Josh Stock"
Vice President
Operations and Finance
The accompanying notes are an integral part of these financial statements
1
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18
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Students' Association of
Grant MacEwan University
Statement of Changes in Net Assets
For the year ended June 30, 2013
Invested in
capital assets
Building
Fund
Contingency
reserve Fund
Unrestricted
2013
2012
(Restated Note 11)
Net assets beginning of
year, as previously stated
Correction of an error
(Note 11)
272,722
-
3,639,454
361,839
(53,946)
-
Net assets, beginning of
year, as restated
272,722
Excess of revenue over
expenses
(117,512)
-
-
44,507
-
-
Purchase of capital
assets
Interfund transfer
(Note 7)
Net assets, end of year
-
199,717
3,585,508
361,839
936,901
164,158
4,522,409
525,997
(17,634)
-
(17,634)
1,218,571
4,256,381
(53,946)
3,038,478
(32,344)
4,202,435
3,006,134
1,101,059
1,196,301
(44,507)
-
-
(1,101,059)
-
-
55,371
5,303,494
4,202,435
The accompanying notes are an integral part of these financial statements
3
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19
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Students' Association of
Grant MacEwan University
Statement of Cash Flows
For the year ended June 30, 2013
2013
2012
(Restated Note 11)
Cash provided by (used for) the following activities
Operating activities
Excess of revenues over expenses
Amortization
Changes in working capital accounts
Accounts receivable
Inventory
Prepaid expenses and deposits
Accounts payable and accruals
Deferred revenue
Health and dental reserves
Trust liabilities
1,101,059
117,512
1,196,301
105,437
1,218,571
1,301,738
123,558
(42,635)
(15,476)
57,401
23,607
183,771
41,166
Investing activities
Purchase of capital assets
Purchases of marketable securities
(109,886)
21,787
7,614
20,924
217,400
(311,191)
(18,408)
1,589,963
1,129,978
(44,507)
(1,228,971)
(39,745)
(1,160,289)
(1,273,478)
(1,200,034)
Increase (decrease) in cash resources
316,485
(70,056)
Cash resources, beginning of year
122,973
193,029
Cash resources, end of year
439,458
122,973
The accompanying notes are an integral part of these financial statements
4
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20
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Students' Association of
Grant MacEwan University
Notes to the Financial Statements
For the year ended June 30, 2013
1.
Nature of operations
The Students’ Association of Grant MacEwan University (the "Association”) is a non-profit organization incorporated under
the Post Secondary Learning Act (Alberta) without share capital. The goals of the Association are to provide opportunities
that advance student success through advocacy and support services. The Association is exempt from income taxes. As
the Association's revenues are derived from the MacEwan University (the "University") student body, it is economically
dependent upon the University.
2.
Impact of adopting accounting standards for not-for-profit organizations
These are the Association’s first financial statements prepared in accordance with Canadian accounting standards for notfor-profit organizations (ASNPO). The accounting policies in Note 3 have been applied in preparing the financial statements
for the year ended June 30, 2013, the comparative information for the year ended June 30, 2012, and the opening ASNPO
balance sheet as at July 1, 2011 (the Association’s date of transition to ASNPO).
The transition to ASNPO has not affected the statement of financial position, statement of operations, statement of changes
in net assets, or statement of cash flows previously reported under Canadian generally accepted accounting principles
(GAAP).
3.
Significant accounting policies
The financial statements have been prepared in accordance with Canadian accounting standards for not-for-profit
organizations as issued by the Accounting Standards Board in Canada and include the following significant accounting
policies:
Revenue recognition
The Association follows the deferral method of accounting for contributions. Restricted contributions are recognized as
revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when
received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.
Student fees collected are recognized evenly over the university year. Fees that relate to the portion of the university year
that occurs subsequent to the Association's year end are recorded as deferred student fees. Revenue from programs and
services are recognized as services are performed and collection is reasonably assured. Revenue from marketing and
communications and retail sales are recognized at the time of the sale.
Cash and cash equivalents
Cash includes balances with banks and marketable securities with maturities of three months or less.
Marketable securities
Marketable securities with prices quoted in an active market are measured at fair value while those that are not quoted in an
active market are measured at cost less impairment. Changes in fair value are recorded immediately in the excess of
revenue over expenses.
Inventory
Inventory is valued at the lower of cost and net realizable value. Cost is determined by the first in, first out method. Net
realizable value is the estimated selling price in the ordinary course of business, less selling costs.
Capital assets
Purchased capital assets are recorded at cost.
Amortization is provided using the straight-line method at rates intended to amortize the cost of assets over their estimated
useful lives.
Rate
3 years
5 years
Computer equipment
Equipment
5
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21
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Students' Association of
Grant MacEwan University
Notes to the Financial Statements
For the year ended June 30, 2013
Health and dental reserves
The health and dental group insurance plan portion of the student fee is accounted for as a liability when it is collected.
Fees remitted to the insurer on a monthly basis are recorded as a reduction of the liability. Where student fees collected
exceed monthly premiums paid to the insurer during the year, the surplus is retained as health and dental reserves and
used to pay for future deficits that may occur from year to year.
Contributed materials and services
The Association does not record the value of donated items and services, such as the provision of space used by the
Association's offices, because of the difficulty in determining their fair market value.
Measurement uncertainty
The preparation of financial statements in conformity with Canadian accounting standards for not-for-profit organizations
requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and
disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenue
over expenses during the reporting period.
Accounts receivable are stated after evaluation as to their collectability and an appropriate allowance for doubtful accounts
is provided where considered necessary. Provisions are made for slow moving and obsolete inventory. Amortization is
based on the estimated useful lives of capital assets.
These estimates and assumptions are reviewed periodically and, as adjustments become necessary they are reported in
excess of revenue over expenses in the periods in which they become known.
4.
Restricted cash
The Association holds funds in the amount of $181,546 (2012 - $124,502), the use of which is restricted by various student
clubs or programs. Of this total, $78,249 (2012 - $36,889) is included as part of cash and the remainder is included as part
of marketable securities. The use of these funds must be approved by the individual student club or program and meet
guidelines established by the individual organization raising the funds, while adhering to the bylaws and policies of the
Association.
5.
Capital assets
Accumulated
Cost amortization
Computer equipment
Equipment
89,336
580,460
64,943
405,136
24,393
175,324
669,796
470,079
199,717
Cost
Computer equipment
Equipment
6
2013
Net book
value
Accumulated
amortization
2012
Net book
value
75,452
549,837
50,514
302,053
24,938
247,784
625,289
352,567
272,722
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22
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Students' Association of
Grant MacEwan University
Notes to the Financial Statements
For the year ended June 30, 2013
6.
Deferred revenue
Deferred revenue consists of the following:
2013
2012
(Restated Note 11)
Student fees
Student refugee program
Adopt-a-Family
Food bank
MacEwan University Foundation
Global Education fund
The Faculty Association of Grant MacEwan University
The Space Project
7.
547,193
40,017
19,095
21,132
7,700
6,009
4,500
1,467
539,464
43,616
14,276
12,448
2,576
5,159
4,500
1,467
647,113
623,506
Internally restricted net assets
Students' Council Policy 27 requires that a Building Fund be maintained for future capital development of the Association.
Specifically, funds are being maintained for the construction of new student association facilities. Association Policy
requires that 10% of student fees, excluding secondary student membership fees, be restricted for the Building Fund each
year. In addition, any excess revenue over expenses at year end will also be allocated to the Building Fund. Any
expenditure of funds from the Building Fund must be approved by a Special Resolution of Students' Council, upon
recommendation by the Finance Committee.
Beginning in Fiscal 2012/2013 Students' Council Policy 37 requires that a Contingency Reserve Fund be maintained for
future operations during periods of financial distress. Association Policy requires that 5% of revenue earned from the
Students' Association fee is allocated to the fund until the maximum is reached and maintained. The maximum amount is
25% of the prior year's budgeted operating expenses. If however, the budgeted operating expenses should decrease from
the prior year, then the maximum amount shall remain unchanged. Contingency Reserve Fund expenditures can only be
released for use upon unanimous approval from the Executive Committee, along with approval from the Students' Council.
If the maximum amount has been reached, any excess shall be allocated to the Building Fund. The Association has elected
to allocate $164,158 (2012 - $361,839) to the Contingency Reserve Fund in the current year.
8.
Related party transactions
MacEwan University provides substantial office space, janitorial, security and IT services to the Association. These have not
been included in the financial statements as it is not within the constraints of cost and timeliness to determine the the fair
market value of these services.
7
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23
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Students' Association of
Grant MacEwan University
Notes to the Financial Statements
For the year ended June 30, 2013
9.
Financial instruments
The Association, as part of its operations, carries a number of financial instruments. It is management's opinion that the
Association is not exposed to significant interest, currency, credit, liquidity or other price risks arising from these financial
instruments except as otherwise disclosed.
Interest rate risk
Interest rate risk is the risk that the value of a financial instrument might be adversely affected by a change in the interest
rates. Changes in market interest rates may have an effect on the cash flows associated with some financial assets and
liabilities, known as cash flow risk, and on the fair value of other financial assets or liabilities, known as price risk.
The Association is exposed to interest rate cash flow risk with respect to marketable securities, all of which are invested in
money market funds. The funds bear interest at rates that fluctuate with market rates.
Credit risk
The Association is exposed to credit risk through its accounts receivable, which is due from Grant MacEwan University,
advertising customers, and members of the student body. This credit risk exposure is limited, due to the majority of the
receivables being due from Grant MacEwan University.
10.
Comparative figures
Certain comparative figures have been reclassified to conform with current year presentation.
11.
Correction of an error
During the year the Association determined that student fee deferred revenue was understated by $53,946 at June 30, 2012
and understated by $32,344 at June 30, 2011. The retroactive application of this correction of an error has resulted in an
increase in deferred revenue of $53,946 at June 30, 2012, and increased in deferred revenue of $32,344 at June 30, 2011,
and a decrease in student fee revenue of $21,602 for the year ended June 30, 2012.
12.
Trust liabilities
Trust liabilities are cash deposits held on behalf of student clubs. These cash receipts are treated as liabilities of the
Association and are extinguished when cash is used for club purposes.
8
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24
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Students' Association of
Grant MacEwan University
Schedule 1 - Schedule of General and Administrative Revenue and Expenses
For the year ended June 30, 2013
2013
2012
(Restated Note 11)
Revenue
Student fees
Contributions for MacEwan University Foundation
Interest
Other
Expenses
Salaries and benefits
Professional fees
Donation to MacEwan University Foundation
Executive projects
Bad debts (recovery)
Office
Student governance
Staff conferences and retreats
Donations and gifts
Scholarships
Students' Council
Goods and service tax
Club grants and promotion
Telephone
Insurance
Office leases
Memberships
Repairs and maintenance
Interest and bank charges
Travel and parking
Food and catering
Excess of revenue over expenses
9
3,275,429
100,000
79,011
20,051
3,030,203
100,000
79,625
20,874
3,474,491
3,230,702
1,515,355
166,102
100,000
35,201
34,139
33,020
31,512
24,549
15,779
15,441
15,096
12,557
9,983
9,213
9,003
5,700
5,644
3,626
3,105
2,794
1,929
1,388,652
61,691
100,000
23,230
(8,999)
34,646
28,362
31,219
7,614
15,500
27,877
9,010
17,020
11,251
11,531
9,260
9,931
142
8,144
2,644
4,047
2,049,748
1,792,772
1,424,743
1,437,930
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25
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Students' Association of
Grant MacEwan University
Schedule 2 - Schedule of Programs and Services Revenue and Expenses
For the year ended June 30, 2013
Revenue
Student refugee
Global education
Events
Event rental space
Food bank
Event sponsorship
Other
Adopt-a-Family
Fundraising and sponsorships
Project Hope
Expenses
Student refugee
Awards night
Speaker services
Other programs and services
Global education
All campus new programming
South campus
Performances
Volunteer appreciation
Centre for the arts
Food bank
Events
Alberta College
Adopt a painting
Coordination training and development
Supplies
Adopt-a-Family
Deficiency of revenue over expenses
10
2013
2012
106,136
34,170
38,787
25,410
8,589
2,952
1,638
800
659
-
34,652
20,295
5,575
14,950
9,000
905
1,400
429
219,141
87,206
106,136
73,467
58,469
55,747
34,170
19,014
18,902
16,313
14,192
10,347
8,589
6,722
6,409
4,165
1,474
1,121
800
34,652
73,053
18,177
43,714
20,295
9,216
20,976
22,833
9,967
12,409
3,888
1,618
1,611
3,172
1,400
436,037
276,981
(216,896)
(189,775)
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26
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!
Students' Association of
Grant MacEwan University
Schedule 3 - Schedule of Marketing and Communications Revenue and Expenses
For the year ended June 30, 2013
Revenue
the griff advertising
Handbook advertising
Printing
Miscellaneous
Expenses
the griff
Students' Association promotion
Handbook
SAMU Designated
Plotter supplies
Consulting
Google apps
Equipment and software
Deficiency of revenue over expenses
11
2013
2012
49,075
37,334
1,298
-
26,341
16,735
34
50
87,707
43,160
44,398
33,061
29,529
11,774
6,568
1,650
669
656
33,345
18,902
24,547
2,119
1,479
128,305
80,392
(40,598)
(37,232)
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27
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Students' Association of
Grant MacEwan University
Schedule 4 - Schedule of Retail Revenue and Expenses
For the year ended June 30, 2013
Revenue
ETS passes
Other
Sporting events
Movie tickets
Table bookings
Entertainment passes
Students' Association wear and promotional items
Consignment items
Expenses
ETS passes
Sport tickets
Movie tickets
Prepaid phone card
Students' Association wear and promotional items
Entertainment passes
Merchant fees
Student price card
Excess of revenue over expenses
12
2013
2012
230,787
64,356
46,759
25,190
20,033
7,894
4,692
960
243,228
43,129
70,830
26,777
14,186
10,413
4,023
2,283
400,671
414,869
252,106
35,182
24,323
16,261
8,068
6,418
4,354
2,637
225,314
42,519
23,210
13,002
3,879
8,043
4,571
3,517
349,349
324,055
51,322
90,814
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28