GRINNELL-NEWBURG COMMUNITY SCHOOL DISTRICT PART I

 GRINNELL-NEWBURG COMMUNITY
SCHOOL DISTRICT
PART I: BUDGET OVERVIEW
2015-2016
OVERVIEW OF FUNDS
1. General Fund:
–  Revenues (Per Iowa Code):
»  State Aid Payments
»  Property Taxes
»  Federal/State/Local Grants
»  Other Miscellaneous Income
–  Expenditures (Per Iowa Code):
»  Wages & Benefits
»  Equipment & Supplies
»  Purchased Services
»  Professional Development
»  Utilities
OVERVIEW OF FUNDS (cont’d)
2. Management Fund (Per Iowa Code):
–  Revenues:
»  Property Taxes (Board Approved)
–  Expenditures:
»  Retirement Assistance
»  Property/General Liability Insurance
»  Workers’ Compensation
»  Unemployment Claims
OVERVIEW OF FUNDS (cont’d) 4. Student Activity Fund:
–  Revenues (Per Iowa Code):
»  Admissions
»  Activity Fees
»  Student Dues
»  Fundraisers
»  Donations
–  Expenditures (Per Iowa Code):
»  Support Co-Curricular Activities
OVERVIEW OF FUNDS (cont’d) 5.  Capital Projects Fund/Sales Tax – Secure an
Advanced Vision for Education (SAVE):
–  Revenues (Per Iowa Code):
»  Sales Tax Revenues
–  Expenditures (Per Iowa Code):
»  Capital Projects
OVERVIEW OF FUNDS (cont’d) 3. Physical Plant Equipment Levy (PPEL) Fund:
–  Revenues (Per Iowa Code):
»  Property Taxes (Board & Voter
Approved)
»  Income Surtax
–  Expenditures (Per Iowa Code:
»  Building Construction/Renovation
»  Lease or purchase of equipment over
$500
»  Transportation Vehicles
»  Land Improvements (e.g. Parking Lots)
OVERVIEW OF FUNDS (cont’d) 6. Debt Service Fund:
–  Revenues (Per Iowa Code):
»  Property Taxes
–  Expenditures (Per Iowa Code):
»  Payment of Principle and Interest
OVERVIEW OF FUNDS (cont’d) 7. Nutrition Fund (Proprietary Fund):
–  Revenues (Per Iowa Code):
»  Lunch/Breakfast Fees
»  State & Federal Reimbursements
–  Expenditures (Per Iowa Code):
»  Food Service wages & benefits
»  Food supplies and equipment
OVERVIEW OF FUNDS (cont’d) 7. Trust and Agency Fund (Fiduciary Fund):
–  Revenues (Per Iowa Code):
»  Designated Gifts
–  Expenditures (Per Iowa Code):
»  Specific Purposes and Projects
Tregoe Process
•  A decision-making process for Grinnell-Newburg Budget
•  Tregoe, also known as Kepner-Trego, is a decisionmaking method.
•  It uses a step-by-step approach to set objectives,
organize and prioritize information, evaluate options and
understand the impact of possible choices.
•  It was developed by RAND Corporation researchers
Charles H. Kepner and Benjamin B. Tregoe in 1958 and
is used by a variety of industry sectors, including
education.
Tregoe (cont’d)
•  State the Purpose
•  Develop Evaluation Criteria & Weighting
•  Brainstorm Budget Cutting Options
•  Assess Risks
•  Make Decisions
Lou Howell’s Bio
Lou Howell –  Educa-onal Consultant and Author •  Leadership, Curriculum/Instruc-on/Assessment, Teacher/Principal Evalua-on, Reading and Wri-ng Strategies –  Execu-ve Director of Iowa ASCD (Associa-on for Supervision and Curriculum Development). –  Vita is provided. Curriculum Audit Process
•  Review of documents, interviews, observa-ons in the following areas: –  Academic Domain –  Effec-ve Educator –  District/School System –  Programming & Staffing •  WriOen Report with Summary of Review and Sugges-ons for Considera-on. •  Presenta-on to Board with Summary of Review and Sugges-ons for Considera-on. REMEMBER!!! CASH
SPENDING AUTHORITY
(THINK CREDIT CARD LIMIT)
School Budget is Driven by Two
Primary Factors…
1. 
Supplemental State Aid (SSA). The %
spending is allowed to increase per
student. Set by State Legislature.
2. 
Student enrollment
Ø Count taken October each year. Certified
enrollment used for following fiscal year.
DISTRICT COST PER PUPIL FISCAL YEAR
ALLOWABLE GROWTH
COST PER PUPIL
2006 4% $4,954 2007 4% $5,151 2008 4% $5,356 2009 4% $5,569 2010 4% $5,791 2011 2% $5,906 2012 0% $5,906 2013 2% $6,024 2014 2% $6,144 2015 4% $6,389 2016 1.25% $6,469 Budget Q & A What is Spending Authority ? Spending authority is similar the “okay” your mom gave you as a child to take $10 and go to the grocery store to
purchase items on the list. You were to bring home the change. You weren’t allowed to buy anything that was not
on the list despite having change in your pocket. So, while a school district may have sufficient “change in our
pocket” (known as our General Fund Cash Balance), we are only allowed to spend the dollars that the State
grants us permission (authority) to spend. Funding for Iowa’s public school districts is based on spending
authority.
How is Spending Authority determined? To determine the spending authority, we multiply the number of students served each fall – those who reside in
our school district – by the Supplemental State Aid (SSA) funding number set for that year by the Iowa
Legislature.
What impact will this year’s SSA have on the District budget? Fiscal year 2017 begins July 1, 2016. It’s likely additional General Fund budget reductions will be needed. The
extent of those reductions will be determined by the level of SSA. The District’s “breakeven” SSA need is 3.6% for
2016-17.
Can’t the money come from another fund? The General Fund “spending bucket” supports the instructional programs. This spending bucket alone will be the
focus of reductions. Again, there are other “spending buckets” that make up the total budget of the school district
but these cannot be used for General Fund purposes. These are:
-  Management Fund
-  Student Activity Fund
-  Infrastructure (Physical Plant Equipment Levy and Secure an Advanced Vision for Education Funds)
-  Debt Service Fund
-  Nutrition Fund
Rural School Advocates of Iowa hOp://www.rsaia.org/legisla-ve.html G-N Kindergarten
Student Data
•  Students who have had NO preschool experience knew:
•  Average of six (6) letters
•  Average of one (1) sound
•  Average of seven (7) numbers
•  Students who have experienced preschool knew:
•  Average of 39 leOers •  Average of 13 sounds •  Average of 15 numbers Questions to Ponder for
March 9 Board Meeting
•  The impact on finances and reserve funds, if we
continue with status quo (e.g., Present staffing? Present
programs?) and how that might relate or be additionally
impacted by the state mandates of summer school, third
grade retention, etc.