AHSGE - Alabama State Department of Education

Transcription

ALABAMA HIGH SCHOOL GRADUATION EXAM (AHSGE)
Spring 2014
Table of Contents
Topic
Page Numbers
Suggested Pages to be used for Training Staff ................................................................................3
AHSGE Testing Alerts .............................................................................................................. 4-14
Eligibility for Spring Administration of the AHSGE ...............................................................4
Calculator Practice ....................................................................................................................4
Special Administrations (State Department Approval Required) ............................................5
Homebound Testing..................................................................................................................5
Test Setting ...............................................................................................................................5
Required Testing Materials.......................................................................................................6
Possession of Prohibited Items by Testing Staff ......................................................................6
Responsibilities of Staff During Testing ..................................................................................6
Coding Answer Documents ......................................................................................................7
Invalidating AHSGE Subject-Area Test(s) ..............................................................................7
Handling Answer Documents Involving Braille Format, Large-Print Format
and Recording Accommodations .........................................................................................7
Required Forms ........................................................................................................................8
Returning Testing Materials to the System Test Coordinator ..................................................9
Headers ...................................................................................................................................10
Packaging Materials to Be Returned to the SDE for Scoring .................................................10
Storage and Destruction of Testing Materials ........................................................................11
AHSGE Potential Matching ...................................................................................................11
AHSGE Reports on eDirect ...................................................................................................11
AHSGE Individual Reports and Student Labels ....................................................................12
Distribution of Individual Student Results .............................................................................12
Student/Parent Request for Rescoring ....................................................................................12
System Request for Rescoring ................................................................................................12
Final Status & Group Reports.................................................................................................13
Duties of Principal ................................................................................................................... 14-15
Training for Test Administrator and Proctor ........................................................................... 16-25
Prior to Exam .................................................................................................................... 16-17
During Exam ..................................................................................................................... 17-18
After First 90 Minutes of Testing ...........................................................................................18
Checking Test Materials .........................................................................................................18
During Second 90 Minutes of Testing ....................................................................................19
Consolidated Test Room.........................................................................................................19
Permission to Continue Testing ..............................................................................................19
Returning Materials ................................................................................................................20
Figure 1 – Sample Answer Document ....................................................................................21
Irregularity Report ..................................................................................................................22
Spring 2014 - Training
AHSGE - 1
Sample Seating Chart .............................................................................................................23
Calculator Practice Review.....................................................................................................24
AHSGE Checklist for Calculator Practice Instructor ............................................................25
Monitoring of a Graduation Examination Administration.............................................................26
Alabama State Department of Education Guidelines for Implementing Act 97-932 ....................27
Forms for the AHSGE ............................................................................................................. 28-56
Form L-3 through L-9 ..................................................................................................... 28-48
Permission to Continue Testing ..............................................................................................49
Figure 2—Sample Label for Envelopes Containing Answer Documents
to Be Scored .......................................................................................................................50
Figure 3—Sample School Header Sheet ................................................................................51
Figure 4—Sample Answer Document Count Verification Form ...........................................52
Application for Rescoring—Student/Parent Request .............................................................53
System Request for Rescoring ................................................................................................54
Spring 2014 Scheduled Testing Times ..................................................................................55
Spring 2014 Scheduled Testing Times for Consolidated Sites .............................................56
Calendar for AHSGE Administrations—2013-2014 and 2014-2015 ............................................57
2013-2014 and 2014-2015 Key Dates for Alabama High School Graduation Exam....................58
Alabama High School Graduation Exam (AHSGE) Requirements Based on
9th Grade Cohort Year …………………………………………………………………...59
Delivery Schedule for Spring AHSGE .................................................................................... 60-61
Pickup Schedule for Spring AHSGE ....................................................................................... 62-63
AHSGE - 2
Suggested Pages to Be Used for Training Sessions
Staff
Pages
System Test Coordinators...................................................................................................... AHSGE-1—63
Building Test Coordinators .................................................................................................... AHSGE-1—59
Principals ................................................................................................................................ AHSGE-1—59
Superintendents and Central Office Staff ........................................................... AHSGE-1—24 and 57—59
Monitors ................................................................................................................................. AHSGE-1—27
Test Administrators .............................................................................................. AHSGE-4—6 and 16—25
Proctors................................................................................................................. AHSGE-4—6 and 16—25
Calculator Practice Instructors ......................................................................... AHSGE-24—25 and 46—48
AHSGE - 3
AHSGE Testing Alerts
Mrs. Maggie Hicks ([email protected]), your primary contact at the State Department of
Education (SDE) for the Alabama High School Graduation Exam (AHSGE), may be reached at
334-242-8038.
The Handbook of Administrative Procedures for the Alabama Graduation Examination Program
(Procedures Manual), Revised 2009, is a comprehensive document containing information
relevant to the administration of the AHSGE.
Eligibility for the Spring Administration of the AHSGE
1. First-time ninth graders of 2009-2010 will be the last cohort required to pass the
AHSGE as a diploma requirement. For as long as the state offers the AHSGE, school
systems will continue to test students in this cohort and the eligible Grade 13 and Grade 14
students in earlier cohorts who need the AHSGE in order to meet their diploma
requirements.
2. Grade 13 students who have made prior arrangements may test. Any student who has
completed all coursework and credits required for the Alabama high school diploma and
who is no longer enrolled in school will be designated as Grade 13 on the answer document.
Eligibility must be verified prior to testing.
3. Any students currently enrolled in an Adult Diploma Program who have made prior
arrangements may test. These students will be designated as Grade 14 on the answer
document. Eligibility must be verified prior to testing.
4. The grade-level eligibility for homeschooled and private school students is the same as for
public school students. The Alabama State Department of Education Guidelines for
Implementing Act 97-932 may be found on page AHSGE-27.
5. The 2010-2011 cohort will NOT be required to pass the AHSGE; however, any student in
the 2010-2011 cohort whose transcript reflects a “not attempted” or a failed status in one or
more subject areas may continue to take the appropriate test(s).
Calculator Practice
6. The System Test Coordinator will distribute the calculators and calculator practice booklets
to each high school at least one week prior to testing.
7. The Calculator Practice Instructor must attend a training session. The directions for
conducting the calculator practice session are located on pages 4-5 in the Test
Administrator’s Manual.
8. The Checklist for Calculator Practice Instructor is located on page AHSGE-25.
9. The training session for the Test Administrators and Proctors must include how to use the
Alabama High School Graduation Exam calculator. During the training session, use the
Calculator Practice Review on page AHSGE-24.
10. Calculator practice session(s) must be provided during the week prior to testing for all
students, that are enrolled in school, taking the mathematics subject-area test of the AHSGE.
11. The calculator practice session may be conducted more than once for students needing
additional practice.
12. Immediately preceding the administration of the AHSGE mathematics subject-area test, all
students will complete a ten-minute calculator practice review session.
AHSGE - 4
Special Administrations (State Department Approval Required)
13. Provisions may be made for special administrations of the AHSGE if unusual or emergency
situations arise during the state testing window. Examples are school emergency situations,
inclement weather, or a student who may require more than one day to complete a subjectarea test. In the event such circumstances occur, the LEA’s Superintendent or the System
Test Coordinator must contact the SDE for instructions immediately. Student Assessment
must grant permission for a special administration before a special administration is given.
14. Permission may be granted for a special administration for the following reasons: natural
disasters, state events not within the LEA’s power to schedule, or LEA errors.
15. Individual special administrations may be granted when it is the last opportunity for a
graduating senior with an excused absence, death in family, court subpoena, pre-scheduled
surgery (not elective surgery), or extreme health issues. All inquiries for special
administrations of the AHSGE must be addressed to Student Assessment prior to any
special administration of the AHSGE. See Procedure Manual page 8.
Homebound Testing
16. Test booklets utilized in homebound testing should be securely bound and marked
“Confidential” before they are released from the LEA distribution point. The package
should be opened only in the testing environment. Test booklets and answer documents
should be securely bound again before they are transported back to the LEA distribution
point.
17. The L-6 Form must be signed by the Building or System Test Coordinator and the Test
Administrator when they are picked up and when they are returned.
18. One Test Administrator and one Proctor are required to administer a graduation examination
to a student requiring homebound services.
19. No other person, including family members, may be present in the room utilized for testing.
Test Setting
20. All bulletin boards and instructional materials related to the AHSGE must be covered prior
to students entering the test room.
21. Seats must be arranged so that all students face the Test Administrator. Distance
between students must be wide enough to allow Proctors to circulate during the examination
without disturbing students.
22. Students should not be allowed to select their own seats. Whenever possible, left-handed
students should be seated in a separate column at the right of the test room (as viewed from
the front of the room), or in the last seat of each column of right-handed students. Booklet
numbers must be recorded on the seating chart. Seating charts are required.
23. No more than 35 students may be assigned to a Proctor. When more than one Proctor is
assigned to a room, each Proctor must have a list of the names of students for which he or
she is responsible and a seating chart indicating where each student will sit. Students must
be seated according to the seating chart.
24. The definition of a small group for the administration of the AHSGE is ten or fewer students.
AHSGE - 5
Required Testing Materials
25. The Test Administrator must use the Test Administrator’s Manual Revised 2013.
26. Answer documents must be the ones printed Revised 2013.
27. Form 3580 is the form for the Spring administration of the AHSGE.
28. A student taking the mathematics subject-area test of the AHSGE may use only the stateprovided calculator. The large-print and talking calculators will be provided by the state to
students taking the AHSGE in large print or braille.
29. The Test Administrator must have on hand extra soft-lead (No. 2) pencils and unmarked
paper for students to use as scratch paper. Graph paper and mechanical pencils are not
permitted.
Possession of Prohibited Items by Testing Staff
30. School personnel involved in administration of state testing may not use digital devices
(including but not limited to telephones, cell phones, MP3 players, cameras, or other
telecommunication devices capable of capturing or relaying information) during test
administration. Violations may result in disciplinary action/certification revocation.
Additional disciplinary action may be taken by the LEA.
31. All electronic devices, including computers located in the testing room, must be turned off
before testing materials are brought into the room, and they must remain off until testing
materials are removed from the room.
32. All printers that have scanning or copying capability and all copy machines must either be
disabled or removed from all rooms being used for a testing session.
Responsibilities of Staff During Testing
33. The Principal or his/her designee must remain in the building until testing is complete each
day.
34. The Principal must ensure that all Test Administrators and Proctors follow procedures listed
on the Checklist for Test Administrators and Proctors.
35. Monitors must ensure that all standardized procedures are followed.
36. The Building Test Coordinator must report irregularities to the System Test Coordinator
immediately.
37. The System Test Coordinator must report significant irregularities to the Superintendent
and to Maggie Hicks at the SDE at 334-242-8038 immediately.
AHSGE - 6
Coding Answer Documents
38. Instructions for student gridding are located in the Test Administrator’s Manual (Revised
2013).
39. Students will grid the majority of personal and demographic information at the time of
testing. Since all students may not be taking all subject-area tests, a decision must be made
concerning when students will complete the information on the front of the answer
documents.
40. Option one for gridding demographic information on answer documents would allow the
Building Test Coordinator to bring all students who are taking any subject-area test together
early on the first morning to complete their personal information. The answer documents
for those students not taking the test on the first day should then be collected. The answer
documents must be returned to these students when they sit for the appropriate subject-area
test(s). Note: If answer document information has been completed and the student is absent
from all scheduled testing, his or her answer document should not be included in the
envelope to be returned to the System Test Coordinator for shipment to DRC. All voided
answer documents must be placed in a separate envelope to be returned to the SDE.
41. Option two for gridding demographic information on answer documents would allow
student information to be completed each day of testing. For example, students who are to
test on the second day but did not take the test on the first day would complete their student
information on the second morning.
42. The Test Administrator will complete the Special Codes section after testing.
43. As answer documents are collected, the Test Administrator and Proctor should check to
ensure that demographic information matches information recorded in INOW.
Invalidating AHSGE Subject-Area Test(s)
44. Testing irregularities which have the potential to result in the invalidation of one or more
subject-area tests of the AHSGE must be reported to the System Test Coordinator
immediately. The System Test Coordinator must contact Maggie Hicks at Student
Assessment immediately. If the decision is made to invalidate a subject-area test, an
invalidation code will be issued to the System Test Coordinator by Student Assessment.
The invalidation code and the STC signature are to be written on the lower right hand corner
of the answer document in the space provided. The subject-area (s) to be invalidated should
be gridded in the circles provided under the “INV” heading.
Handling Answer Documents Involving Braille Format, Large-Print Format, and Recording
Accommodations
45. For students whose IEPs or 504 Plans specify recording accommodations by marking in the
test booklet or by machine, two certified personnel must transcribe student responses to
regular answer documents for scoring.
46. Students whose IEPs or 504 Plans specify recording accommodations by a Proctor will have
answers directly recorded onto regular answer documents for scoring.
47. Each answer document should be placed with the appropriate answer documents to be
shipped to the SDE for scoring.
48. A student should never be asked to transcribe his/her own answers.
AHSGE - 7
Required Forms
49. Prior to each administration of the AHSGE, the Principal must complete Form L-3, an
update of staff assignments (Test Administrators, Proctors, and Alternates).
50. Form L-4, the LEA Report for Training Activities, must be completed prior to the Fall and
Spring administrations for AHSGE. For the Midyear administration, Form L-4 must be
utilized for any staff members participating in testing who were not trained for the Fall
administration. For the Summer administration, Form L-4 must be utilized for any staff
members participating in testing who were not trained for the spring administration. The
System Test Coordinator is responsible for training central office staff, Principals, and
Building Test Coordinators. The System Test Coordinator or the Building Test Coordinator
is responsible for training school-level staff. The Principal must attend all training sessions
conducted for school-level staff.
51. Form L-5 must accompany materials delivered to schools and returned to the central office
daily.
52. Form L-5A accompanies calculators, calculator practice booklets, and Test Administrator’s
Manuals delivered to the school during the week prior to the administration of the AHSGE
and calculators and calculator practice booklets returned to the central office on the day of
the mathematics test.
53. Form L-6 accompanies materials delivered to the Test Administrators and returned to the
Building Test Coordinator daily.
54. Form L-6A accompanies materials delivered to Test Administrators for the consolidated
group and is returned to the Building Test Coordinator daily.
55. Form L-6B accompanies extra materials returned to the Building Test Coordinator prior to
the beginning of each subject-area test. Building Test Coordinators who prepare the L-6
forms based on the number of students on each Test Administrator’s roster will utilize this
form to account for unused materials removed from the Test Administrator’s inventory prior
to testing. This form will NOT be necessary for Building Test Coordinators who distribute
the exact number of materials based on the actual number of students present in the room on
the morning of testing.
56. Form L-7 accompanies Test Administrator’s Manuals, calculator practice booklets, and
calculators delivered to the Calculator Practice Instructor and returned to the Building Test
Coordinator after each session.
57. Each Calculator Practice Instructor must complete Form L-8 by having each student sign
the form at the beginning of each calculator practice session. The Building Test Coordinator
will return this form to the System Test Coordinator.
58. Form L-9 will be completed if any calculators are found to be defective.
59. Lowry will deliver the Answer Document Count Verification form to each System Test
Coordinator when AHSGE materials are delivered. This form has been revised to verify the
number of answer documents each system is submitting for scoring.
AHSGE - 8
Returning Testing Materials to the System Test Coordinator
60. As soon as testing is over in the school each day, the Building Test Coordinator will return
all testing materials to the System Test Coordinator.
61. The Test Administrator and Proctor must account for all scratch paper. Students may not
remove scratch paper from the room.
62. Before returning materials each day, the Building Test Coordinator should separate used
answer documents from test booklets, unused answer documents, and used scratch paper.
63. Booklets must be placed in numerical order before the boxes are sealed.
64. Monday through Thursday, the used answer documents and unused answer documents (if
necessary) should be placed with rosters for the next day’s test. All answer documents must
be returned to the System Test Coordinator each day.
65. On Tuesday, the reference pages from any used mathematics booklets, calculators, and
calculator practice booklets must be returned with materials.
66. On Friday, the used answer documents should be separated into the following groups:
 public school students
 homeschooled students
 nonpublic school students
 students from other systems.
67. The answer documents for each group should be alphabetized, checked against the school
rosters of students eligible for testing, counted, and placed in envelope(s) provided by
Lowry.
68. A school header should be placed in the first envelope for each group of answer documents.
No matter how small the group, more than one group may NOT be placed in a single
envelope.
69. A red label (see Figure 2, page AHSGE-50) should be placed on each envelope containing
answer documents to be scored, and the name of the school should be printed in the
appropriate space.
70. If for any reason a student’s answers must be transcribed onto a new answer document, two
certified adults are required to complete the transcription. A student should never be allowed
to transcribe his/her own answers to another answer document.
71. All voided answer documents must be placed in a separate envelope to be returned to the
SDE with a completed irregularity report.
72. The envelopes containing answer documents from ALL schools, including public schools
within the system, private schools, homeschools, and students tested from other systems,
should be counted and numbered consecutively. This will allow Lowry to account for the
total number of envelopes submitted by the system.
73. The envelopes containing answer documents to be scored should be numbered consecutively
for each school.
 Each public school within the system will be totaled and numbered separately
for that school (Envelope 1 of ___, 2 of ___, etc.).
 The envelopes containing homeschool answer documents should be numbered 1
of 1.
 The envelopes containing answer documents from each nonpublic school should
be numbered 1 of 1.
 The answer documents containing answer documents from each public school
from another system should be numbered 1 of 1 in the space for school envelope.
AHSGE - 9
Headers
74. One school header for each public school within the system has been preprinted and preslugged with “school” and “system” information (page AHSGE-51). Generic school
headers have been provided to use for each nonpublic school with students taking the test,
homeschooled students taking the test, and any Grade 13 students from another system
taking the AHSGE in your LEA.
75. The header sheet and answer document for a Grade 13 student should contain the names and
codes of the last school/system the student attended.
76. When returning the answer documents with a preprinted and pre-slugged header, the
Building Test Coordinator will include the “Number of Answer Documents” being returned
to the Scoring Center. The number must be right justified.
77. Any grade 13 student who last attended the public school where he/she is testing will be
included in the count for that school.
78. A generic header will be used if there are any errors in the pre-slugged information, or if a
preprinted and pre-slugged header is not available.
79. The System Test Coordinator will complete one school header for each private school. The
school code for the first private school is 8010. If students from more than one private
school are taking the test, 10 must be added to the previous private school code for each
additional private school.
80. The System Test Coordinator will complete one school header for all homeschooled students
taking the test. The school code for homeschooled students taking the test is 8888.
81. The public school number must not be included on the nonpublic school headers.
82. The public school system number must be included on each nonpublic school header.
83. Each header for a Grade 13 or Grade 14 student from another system must be correctly
gridded with the system and school numbers for the other system and school. The student’s
answer document must match the header.
Packaging Materials to Be Returned to the SDE for Scoring
84. Number the envelopes from all groups containing answer documents to be scored
consecutively for the system, and record the numbers on the red bar-coded labels (Envelope
1 of ___, 2 of ___, etc.). Envelopes for the public school(s) within the system,
homeschooled, nonpublic schools(s), and for the public school(s) from another system
should be included in the total envelopes. See Figure 2, page AHSGE-50.
85. Place used mathematics reference pages in an envelope and write “Math Reference pages”
on the outside of the envelope.
86. Place voided answer documents in an envelope and write “Confidential Information for
Maggie Hicks” on the outside of the envelope. Include copies of Irregularity Reports
explaining the reason for each voided answer document.
87. In addition to the items listed above, return the following materials to the SDE at the pickup
site: Form S-3; all test booklets placed in numerical order and sealed in original boxes;
talking calculators; and large print calculators.
88. Check the pickup schedule on pages AHSGE- 61-62.
AHSGE - 10
Storage and Destruction of Testing Materials
89. Prior and during testing, all materials must be stored in a secure central location in the LEA.
90. After testing, all test booklets, used answer documents, voided answer documents, reference
pages, large print calculators, talking calculators, and irregularities discussed with SDE
personnel must be returned to the SDE.
91. The System Test Coordinator must keep all attendance rosters, seating charts,
documentation forms, and copies of irregularities on file.
92. Test Administrator’s Manuals (Revised 2013), unused answer documents (Revised 2013),
unused envelopes, and regular calculators must be stored in a secure storage central location
in the LEA.
93. Headers should be destroyed after receiving and inventorying reports.
94. No test booklet or voided answer documents should be destroyed locally.
AHSGE Potential Matching
95. After each administration, new data is loaded into the database and matched by DRC against
the current student database. For any new data that does not match an existing student,
potential student matches will be posted on the eDirect site (https://al.drcedirect.com). The
potential matchback list for Spring 2014 will be posted on April 9, 2014; matches must be
completed by 5 p.m. on April 14, 2014.
96. Authorized persons will enter their eDirect user IDs and passwords to view lists of potential
student matches.
97. After careful examination, the list of potential matches will be submitted with any matches
marked.
98. Confirmed matches will be updated in the database.
AHSGE Reports on eDirect
99. The system will not receive a hard copy or an electronic file of any data posted on the eDirect
site; therefore, all data must be saved electronically or printed.
100. The System Test Coordinator must have a Security and Confidentiality Statement signed by
any official within the system authorized to have access to the data on the web.
101. Dates reports will be posted on eDirect are as follows:

The student list report (non-cumulative for all students tested during the Spring 2014
administration), non-mastery list (non-cumulative for students failing each subjectarea test during the Spring administration), and non-mastery summary (noncumulative for all students tested during the Spring administration) of the graduation
examination will be posted on April 14, 2014.

The school data file and system data file (non-cumulative for all students tested
during the Spring administration) in text and CSV formats will be posted on April
18, 2014.

The cumulative student list reports for the Spring administration will be posted on
April 24, 2014.
AHSGE - 11
AHSGE Individual Reports and Student Labels
102. The Superintendent should receive hard copies of individual reports and student labels from
the Midyear administration on May 2, 2014.
103. Revised individual reports and student labels will NOT be created for students whose
answer documents are hand scored.
104. Review the reports immediately and notify Maggie Hicks at 334-242-8038 if an error is
noted.
Distribution of Individual Student Results
105. Students and parents/guardians must be notified of graduation examination results in a
timely manner. Letters sent to students who fail any subject-area test must be signed
by the student and the parent, returned to the school, and placed in the student’s
cumulative folder. It is strongly recommended that the LEA require a parent conference
for any student who has failed any subject-area test. Web results for Spring AHSGE will be
available online on April 14, 2014.
106. One copy of the individual student report must be placed in the student’s cumulative folder.
107. One copy of the label must be placed on the student’s permanent record/transcript card.
Student/Parent Request for Rescoring
108. There is a charge of $215 per student for rescoring subject-area test(s) of the graduation
examination.
109. The System Test Coordinator should make the request by submitting the Application for
Rescoring form. See page AHSGE-53.
System Request for Rescoring
110. If it is determined that the missing or incorrect results for a student are due to the student
marking in the wrong section of the answer document, the Request for Rescoring (System
Error) form must be completed. See page AHSGE-54.
111. The System Test Coordinator must send the System Request for Rescoring (System Error)
form with the attached documents to the SDE:
 Form L-4 LEA Report of Training Activities showing that the Principal,
Building Test Coordinator, Test Administrator, and Proctor attended the training
session(s) for the Spring 2014 AHSGE.
 Copy of seating chart for the room in which the student tested (names and
booklet numbers should be clear).
AHSGE - 12
AHSGE Final Status and Group Reports
112. The Final Status Report will be generated and posted on the eDirect site May 7—May 30,
2014.
113. The report will include students in Grades 10, 11, and 12 (per the enrollment file) with a test
history. The report will show demographic data and final status in all subjects for students
with a test history.
114. Systems will verify the AHSGE status (Pass, Fail, or Not Attempt) for each student on the
AHSGE Final Status screen for each school. If the AHSGE status for ALL students in a
school is correct on ALL subject-area tests, the “Review Complete” button should be clicked
to submit the report.
115. If the AHSGE status for a student is incorrect on any subject-area test, select the student’s
name to open the record. Confirm the student’s identity and select the changes in the
“Request Change” column to the field(s) that are incorrect.
116. Clicking on the “Update” button will submit changes for approval.
117. If changes to a student’s status are requested, a confirmation page with a reference number
will be generated. Print this page for tracking purposes.
118. Continue this process until all student records have been reviewed and corrected.
119. Once all changes for the school have been made, click on the “Review Complete” button.
When the verification screen appears, choose “OK.” Choose “Submit” when the Final
Status Review Complete button appears.
120. The System Test Coordinator will submit documentation concerning the final status to
Rebecca Mims at the SDE. Acceptable documentation includes copies of student’s label,
hand-scored report, or individual report. Documentation may be mailed to Rebecca Mims
in Student Assessment at the Department of Education or faxed to 334-242-7341.
121. Documentation for changes must be received by the SDE no later than 5:00 p.m. Central
Daylight Savings Time on May 30, 2014.
122. The corrections concerning the final status will be reviewed by the SDE.
123. Upon completion of this process, group reports will be generated.
AHSGE - 13
Alabama High School Graduation Exam
Duties of Principal
General Responsibilities
1.
Takes responsibility for all Student Assessment Program activities in the school, including test security,
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
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17.
instruction, administration, remediation, and written documentation.
Ensures that all students attending the public school assigned to the Principal are included in the Student
Assessment Program.
Appoints a Building Test Coordinator to coordinate the testing program.
Attends all training sessions concerning the graduation examination.
Ensures that every student taking the mathematics subject test of the AHSGE will have the opportunity to
attend at least one calculator practice session during the week prior to the exam.
Supervises all Student Assessment Program activities to ensure test security.
Creates an atmosphere in which all staff members know that their cooperation is needed and expected for
success.
Ensures that no relative of a student who is taking the test serves as a Proctor, Test Administrator, or Monitor
for that student.
Ensures that no student (including college interns) handles testing materials.
Ensures that all eligible students are notified of the dates and times of exams.
Ensures that students of special populations are tested and accommodated according to their IEP, 504 Plan,
or I-ELP.
Ensures that the special education staff provides proper documentation to the Building Test Coordinator.
Takes a leadership role in an assessment orientation session for students. In the orientation session, the
principal must
 Emphasize importance of the test(s).
 Encourage students to get ample sleep and eat proper breakfasts during week of testing.
 Make a statement concerning cheating and other misconduct.
 Inform students of the way entering and leaving the room will be handled during testing.
 Discuss each testing day’s schedule with students.
 Assign students to testing rooms.
 Allow time for students’ questions.
 Make the following announcements:
 Students must bring two sharpened No. 2 pencils to the testing room each day. NO mechanical
pencils.
 Students must not bring backpacks or bags of any kind or calculators into testing room.
 Students must not bring cell phones or other electronic devices into testing room.
 Breaks will be scheduled according to dismissal procedures.
 During breaks (including lunch breaks), students cannot talk, study, or read any materials.
 Students may bring reading material to use after completing the test; however, reading materials
must NOT be related to the subject area being tested.
 After completing the test each day, students will NOT be allowed to write on anything while in
the test room.
Ensures a proper testing environment which must include adequate space, proper lighting, good ventilation,
sufficient number of desks in good repair, room arranged with all students facing the Test Administrator, etc.
Remains or appoints a designee to remain in the building during the duration of the test each day.
Ensures that testing rooms are free of interruption (e.g., intercom messages, visitors, bells).
Ensures that no one, including the Principal, enters the testing room once testing begins.
AHSGE - 14
18.
19.
20.
21.
22.
Reports emergency situations to the System Test Coordinator and works with the System Test Coordinator,
Building Test Coordinator, Test Administrators, and Proctors regarding emergency situations.
Ensures reporting of test irregularities.
Determines dismissal procedures.
Works with the System Test Coordinator to ensure that only the Principal and Building Test Coordinator
have keys to the secure storage area within the school. Any exceptions must be approved by the SDE.
Works with the System Test Coordinator to ensure that only authorized persons have the password/user codes
to access secure student data from the Web for each school. Any exceptions must be approved by the
SDE.
Scheduling for AHSGE
23.
Administers tests according to state testing schedule.
24.
Schedules tests to begin during the morning part of the day.
25.
Prepares schedules for students not taking the exam to avoid disturbing students being tested.
26.
Makes sure students taking the AHSGE have no other tests scheduled during the testing week.
27.
Prepares school calendars in advance to eliminate events that would distract students (homecoming, prom,
cheerleader tryouts, band concerts, drama productions, etc.).
Preparing Test Rooms
28.
Posts Testing—Do Not Disturb signs on doors.
29.
Ensures testing conditions of each room.
30.
Makes sure desks have proper writing space.
31.
Makes sure student desks (or chairs if tables are used) are spaced to discourage cheating.
32.
Ensures that chalkboards, posters, and bulletin boards do not reflect the information being tested.
33.
Ensures that seats in test rooms are set up so that ALL students face the Test Administrator.
34.
Makes sure Test Administrators provide seating charts and that students are assigned seats in the test room.
Monitoring Test Rooms
35.
Monitors at least one session of the AHSGE during the school year.
36.
Understands duties of the monitor, which are as follows:






Attends training sessions.
Enters the room before testing begins.
Remains seated in the room during the entire testing times.
Observes during testing to see that all procedures are followed.
Completes monitoring form.
Reports testing irregularities.
Managing Results
37.
Ensures that electronic copies of results from web site are downloaded and saved.
38.
Ensures that students and their parents/guardians receive results in a timely manner.
39.
Ensures that individual student labels are placed on cumulative transcript cards and that copies of the
individual student reports are placed in cumulative transcript folders.
School:
Trained By:
Principal:
Date Trained:
AHSGE - 15
AHSGE Training for Test Administrator and Proctor
Prior to Exam
1.
Be familiar with administrator’s manual.
2.
Prepare test room so that all students face administrator. If tables are used, students
must be seated on the side of the table facing the Test Administrator. No students may be
seated at ends of table or facing other students. Distance between students must be wide
enough to allow Proctors to circulate during the examination without disturbing students.
3.
Make sure all instructional materials (bulletin boards) are covered prior to the test.
4.
School personnel involved in administration of state testing may not use digital devices
(including but not limited to telephones, cell phones, MP3 players, cameras, or other
telecommunication devices capable of capturing or relaying information) during test
administration. Violations may result in disciplinary action/certification revocation.
Additional disciplinary action may be taken by the LEA.
5.
All electronic devices, including computers located in the testing room, must be turned off
before testing materials are brought into the room, and they must remain off until testing
materials are removed from the room.
6.
Make sure all copiers, scanners, printers, telephones and other electronic devices have been
disabled or removed from the testing room.
7.
Have unused plain unmarked scratch paper and sharpened No. 2 pencils on hand. Graph
paper and mechanical pencils are not permitted.
8.
Test Administrator must count materials, verify the sequential numbering of test booklets,
and sign the distribution form in the presence of Building Test Coordinator.
9.
Test Administrator must not unpack materials until Proctor is in the room.
10. Make sure all AHSGE Exams are FORM 3580. Make sure all answer documents are
Revised 2013.
11. Students may bring No. 2 pencils into the testing room. No mechanical pencils,
highlighters, pens, rulers, or other devices are allowed in the testing room.
12. Do not allow students to bring calculators, calculator watches, textbooks, backpacks, or other
bags into the room. Students may use the calculators provided by the State Department of
Education (SDE) on the mathematics test only.
13. Do not allow students to bring cell phones or any other electronic device into the test room.
14. Do NOT admit any student whose name does not appear on your roster without instructions
from Building Test Coordinator.
15. Using the roster provided by the Building Test Coordinator, prepare a seating chart prior to
the morning of testing.
16. Assign each student a seat. Students should not be allowed to select their own seats.
Whenever possible, left-handed students should be seated in a separate row at the right of
the test room (as viewed from the front of the room), or in the last seat of each row of righthanded students. Students must be seated according to the seating chart.
17. No more than 35 students may be assigned to a Proctor. When more than one Proctor is
assigned to a room, each Proctor must have a list of the names of students for which he or
she is responsible and a seating chart indicating where each student will sit.
18. Inform students that they may not write after test materials have been removed from their
desks.
AHSGE - 16
19.
20.
No relative of a student who is taking the test may serve as a Proctor or Test Administrator
for that student.
No student or student teacher may serve as a Proctor or Test Administrator.
During Exam
21. Follow instructions in the manual for distributing materials. Materials, including test
booklet, answer document, and scratch paper, must be handed directly to the student. No
materials may be passed down rows.
22. Booklet numbers must be recorded on the seating chart once testing begins.
23. The Building Test Coordinator will decide whether the Test Administrator and Proctor will
complete the 10-digit Student ID number on each answer document or the student will
complete this section.
24. If students complete their Student ID number, staff members much check answer documents
to ensure that numbers are correct as listed in INOW.
25. The graduation exam is not timed.
26. Students may write in their books.
27. If a student requests scratch paper, it is the responsibility of the Test Administrator to furnish
plain unmarked paper.
28. Make sure each student has printed his/her name on the front of the test booklet. This is
imperative when Test Administrators are consolidating rooms and accounting for materials
at the end of testing.
29. Read the directions for each subject-area test VERBATIM from the Test Administrator’s
Manual (Revised-2013).

Monday, March 17, 2014— Social Studies Test

Tuesday, March 18, 2014—10-minute calculator practice and Mathematics Test

Wednesday, March 19, 2014—Reading Test

Thursday, March 20, 2014—Language Test

Friday, March 21, 2014—Biology Test
30. The possession of a digital device (including but not limited to cell phones, MP3 players,
cameras, or other telecommunication devices capable of capturing or relaying information)
is strictly prohibited during the administration of a secure test. School personnel will
collect such devices before students can enter the testing room. If a student is observed in
possession of a digital device during the administration of a secure test, the device will be
confiscated.
31. If a student is observed using a digital device during the administration of a secure test,
testing for the student will cease, the device will be confiscated and is subject to search, the
student will be dismissed from testing, and the student’s test will be invalidated. Additional
disciplinary action may be taken by the LEA.
32. Make sure the Proctor walks around the room to assist students in completing demographic
information.
33. At the beginning of the test, make sure each student is marking in the appropriate section of
the answer document. AS SOON AS STUDENTS BEGIN MARKING ANSWERS, LOOK
AT EACH ANSWER DOCUMENT INDIVIDUALLY. This procedure is IMPERATIVE!
AHSGE - 17
34.
35.
36.
Although the students may write in their test booklets, you must provide each student with
plain unmarked scratch paper.
Have the Proctor pick up and check test materials as each student completes the test.
Materials include test booklet, answer document, and scratch paper; in addition to these
items, Tuesday’s materials will include a MATH REFERENCE PAGE for each student.
Be familiar with the dismissal procedures.
After First 90 Minutes of Testing
37. Take up test materials of any students who have not completed the test.
38. After accounting for all test materials, dismiss students who have completed the test.
39. Make sure test materials are not accessible to students as they leave the room.
40. Do not leave test materials unattended at any time.
41. Allow students who have not finished to take a restroom break. A monitor must
accompany students to restroom.
42. Warn students that they may not talk during break.
43. When students return from break, redistribute materials and restart the exam.
Checking Test Materials
44. As you take up the materials, check the demographic information of each answer document
carefully. Incorrect gridding may cause delay of system’s results. If any information is
incorrect or omitted, the student’s test results may not be linked to the attendance files or
records in test history, resulting in incorrectly printed labels. All information must match
information in INOW.





45.
46.
47.
48.
49.
50.
51.
Full Legal Name (Last, First, MI)
System Name (printed)
School Name (printed)
Date of Birth (Month/Day/Year)
Social Security Number




State Student ID Number
AHSGE Form 3580
Grade (as it appears in INOW)
Sex
After all testing is complete, the Test Administrator or Building Test Coordinator will
complete the Special Codes section for any student who was tested using one or more of the
approved accommodations. Circles should be gridded for only those subject areas on which
the student received accommodations.
Make sure the name of the school, which the student currently attends, is printed in the
school name box.
Alphabetize answer sheets, verifying that you have one for each student who tested. Include
any answer documents for students who were absent but who had answers recorded for a
previous test.
Place test booklets in numerical order.
At the end of the mathematics test, place all mathematics reference pages from used tests on
top of test booklets. These will be packed separately when books are returned.
Return all scratch paper to the Building Test Coordinator.
Complete an Irregularity Report for any irregularity that occurs during the test
administration. All irregularities must be submitted to the System Test Coordinator.
AHSGE - 18
During Second 90 Minutes of Testing
52. Students who complete the test during the second 90 minutes of testing may be quietly
dismissed after their test booklets, answer documents, scratch paper, and other materials
have been collected and checked
53. Once the Building Test Coordinator has determined that remaining students may be
consolidated into one group, complete the Test Administrator Receipt and Return of
Graduation Examination Testing Materials (Consolidated Group) form for these students.
54. Take up the test materials for each student, making sure the student’s name is on BOTH the
test booklet and the answer document. The answer document and scratch paper should be
placed inside the test booklet.
55. The Proctor should escort these students to the consolidated testing room and deliver to the
Building Test Coordinator the Test Administrator Receipt and Return of Graduation
Examination Testing Materials (Consolidated Group) form and test materials for these
students.
56. Once students from all rooms are seated, the Proctors from the various testing rooms should
assist the Test Administrator in redistributing test materials.
57. After all students and materials have been accounted for, students may resume testing.
Consolidated Test Room
58. In consolidated rooms, one Proctor is required for each group of 35, two Proctors will be
required for 36 to 70 students, three Proctors will be required for 71 to 105 students, etc.
59. If students are still testing at the end of the second 90 minutes, notify the Building Test
Coordinator so that a decision can be made concerning a lunch break for students.
60. If students need a lunch break, they must be monitored by a Proctor during the break. They
will not be allowed to eat with the other students. Remind students that talking is not
permitted.
61. At the end of the break period, redistribute test materials and restart the exam.
Permission to Continue Testing At the End of the Testing Day
62. Although it is rare that a student might need additional time at the end of the testing
day, this accommodation may be granted by the SDE if warranted. Since a student
would never be allowed to return to items that have been viewed, it is imperative that
Test Administrators and Proctors observe closely those students who have not
completed testing by the end of the second 90-minute session.
63. At the beginning of the third 90-minute session, any student, who in the opinion of the Test
Administrator or Proctor may not finish the test by the end of the day, should be notified by
the Test Administrator that if the SDE allows additional day(s) for testing that the student
will not be allowed to go back to previous questions on the test.
AHSGE - 19
Returning Materials
64. At the end of testing, place booklets in numerical order and answer documents in
alphabetical order. Return all scratch paper with test booklets and answer documents.
65. Inventory materials and check the Test Administrator Receipt and Return of Graduation
Examination Testing Materials and the Test Administrator Receipt and Return of
Graduation Examination Testing Materials (Consolidated Group) forms.
66. Return materials to the Building Test Coordinator.

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________
School:
Testing Assignment: [ ] Test Administrator
Trained By:
Employee:
[ ] Proctor
[ ] Alternate
[ ] Monitor
Date Trained:
AHSGE - 20
Figure 1
AHSGE - 21
IRREGULARITY REPORT
System:
Test:
School:
Test Administrator:
Test Date:
Proctor:
School personnel should complete this report if unusual circumstances have occurred (e.g.,
misconduct of student, illness of student, suspicion of cheating, interruption of testing). This report
should be completed only if unusual circumstances have occurred. If the report is completed, it
should be given to the Building Test Coordinator. Building Test Coordinators should submit all
reports to the System Test Coordinator.
Name of Person Reporting Irregularity
Position of Person Reporting Irregularity
Signature of Person Reporting Irregularity
Date
AHSGE - 22
SAMPLE SEATING CHART
Test Date:_____________________
Room Number:
Test Administrator:
Proctor:
Test Administrator's
Desk
All students' desks must face the Test Administrator.
Prior to the test, number the seats in your room. Place post-it notes on the seats to indicate seat numbers.
Record the seat numbers on your seating chart, making sure the seating chart mirrors the actual room set-up.
Record a seat number beside each student's name on your test roster.
If a student is absent, write absent on the roster and place an X in his/her seat number on the seating chart.
Once the test begins, transfer the students’ names and booklet numbers to the appropriate boxes on the chart.
After testing, check the roster and seating chart to make sure you have an answer document for each student marked
present and that the student marked answers in the appropriate section of the answer document.
AHSGE - 23
____________________
____________________
____________________
Calculator Practice Review
AHSGE - 24
AHSGE Checklist for Calculator Practice Instructor
Prior to the Calculator Practice Session
1.
Attends training session concerning the calculator practice session for the AHSGE.
2.
Ensures the security of materials while they are in the practice session room.
3.
Becomes familiar with the “Directions for Conducting the Calculator Practice Session,” the
Calculator Practice Booklet, and the state-provided calculator.
4.
Counts all calculators and calculator practice booklets received from the Building Test
Coordinator and signs Form L-7, Calculator Practice Instructor Receipt and Return of Test
Administrator’s Manual, Calculator Practice Booklets, and calculators, before each practice
session.
During the Calculator Practice Session
5.
Ensures that each student signs Form L-8, School Attendance Report for the AHSGE
Calculator Practice Session, for each practice session.
6.
Reads the “Directions for Conducting the Calculator Practice Session” (pages 4 and 5 of the
Test Administrator’s Manual) verbatim.
7.
Reads aloud the information in the calculator practice booklet while the students read along
silently.
After the Calculator Practice Session
8.
Ensures that each student’s calculator and calculator practice booklet are accounted for
before any students are dismissed from the practice session room.
9.
Writes the numbers of any defective calculators on Form L-7, Calculator Practice Instructor
Receipt and Return of Test Administrator’s Manual, Calculator Practice Booklets, and
Calculators.
10. Returns to the Building Test Coordinator all calculators, calculator practice booklets, and
Form L-8, School Attendance Report for the AHSGE Calculator Practice Session.
11. Signs Form L-7, Calculator Practice Instructor Receipt and Return of Test Administrator’s
Manual, Calculator Practice Booklets, and Calculators, after each practice session.

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________
School:
Employee:
Trained By:
Date Trained:
AHSGE - 25
Monitoring of a Graduation Examination Administration
Date:
System:
Subject-Area Test:
School:
Test Administrator:
# Students:
Monitor:
# Proctors:
BRIEFLY DESCRIBE ROOM (classroom, library, etc.):
If any answer is “NO” please explain on back.
YES
NO
1. Does the Test Administrator have ample supplies?
____
____
2. Are students assigned seats? Is a seating chart completed?
____
____
3. Is the Test Administrator familiar with the manual?
____
____
4. Does the Test Administrator read the directions verbatim?
____
____
5. Were students settled before testing session began?
____
____
6. Are there the appropriate number of Proctors?
____
____
7. Does the Proctor(s) check to see that all answer documents
(student information) are gridded correctly?
____
____
8. Does the Proctor(s) keep a close watch over all assigned students?
____
____
9. Does the Proctor(s) follow the role description?
____
____
10. Does the Test Administrator follow the role description?
____
____
11. Is the testing session free from distractions or interruptions?
____
____
12. Does the Test Administrator provide a positive, supportive, yet
neutral atmosphere?
____
____
13. Are students comfortable and taking the test seriously?
____
____
14. Are dismissal procedures handled properly?
____
____
15. Are test materials collected and packaged appropriately?
____
____
16. Is test security taken seriously?
____
____
17. Are students with disabilities and limited-English proficient students
receiving appropriate testing accommodations specified in their IEP/504
I-ELP?
____
____
Please note on back any variation(s) from standardized procedures.
AHSGE - 26
ALABAMA STATE DEPARTMENT OF EDUCATION
GUIDELINES FOR IMPLEMENTING ACT 97-932
Act 97-932
“To require the State Board of Education to make the public high school graduation examination available
to nonpublic high school students for a reasonable fee.”
IMPLEMENTATION GUIDELINES
1.
A participating nonpublic school must agree to test all eligible students according to the same
standards as public schools.
2.
There is hereby established a per-examination fee for nonpublic school students for the graduation
examination of $20.00. This fee applies to all nonpublic school students taking one or all components
of the examination.
3.
Students planning to take the examination should notify the public school at which they intend to
take the examination at least eight (8) weeks prior to the scheduled administration date. It is the
responsibility of the nonpublic school to contact the public school to learn the dates of the
administration.
4.
Payment shall be made to the public school at least ten (10) working days prior to the administration
of the examination and is non-refundable. The fee payment shall be made in cash or money order by
individuals or an institutional check from nonpublic schools made payable to the public school
administering the examination.
5.
All examinations are to be administered in public schools or buildings designated by the
administration of the public schools (administrative buildings, teacher centers, or other facilities
conducive to test administration).
6.
All examinations are to be administered by public school employees and at no time shall examinations
be removed from the premises of the public schools/buildings designated as testing centers.
7.
Nonpublic school students’ scores will be returned to the public school and, in turn, returned to the
nonpublic school/student. Nonpublic and public schools’ scores will be separate and not be reported
as one score.
8.
All preparations (for testing, remediation, and retesting) of nonpublic school students are the sole
responsibility of the nonpublic school the student attends.
9.
Nonpublic school students will be afforded the same testing conditions and accommodations as
public school students, including discipline standards.
The Alabama Department of Education shall disseminate these guidelines and a copy of
Act 97-932 to all public and private schools housing high school students, all public school superintendents,
and all associations representing public and private schools.
AHSGE - 27
Form L-3
HIGH SCHOOL UPDATE OF STAFF ASSIGNMENTS FOR ADMINISTRATION OF
THE GRADUATION EXAMINATIONS
DIRECTIONS: Form L-3 must be completed four times a year by each high school principal. If more
space is needed to complete Form L-3, please make additional copies.
(System Name)
(School Name)
Spring
2014
I. Who will deliver tests from central location to your high school before testing and pick them
up and return them to a central location at the end of testing each day? (List the name and
central office or high school position of each person who will handle pickup or delivery of
tests.) Record the pickup time (6:15 a.m., 6:30 a.m., 6:45 a.m., 7:00 a.m., etc.)
Test Day
Staff Member
Position
[
[
[
[
[
[
[
[
[
[
[
[
[
[
[
Monday
Tuesday
Wednesday
Thursday
Friday
Pickup
Time
]Principal
[ ]Assistant Principal
]Counselor
[ ]Central Office Staff
]Other Approved Staff______________
]Principal
]Counselor
]Principal
]Counselor
]Principal
]Counselor
]Principal
]Counselor
II. UPDATE OF STUDENT COUNT (Number of students eligible to take the examination):
Reading
Language
Mathematics
Social
Studies
Biology
AHSGE - 28
III. UPDATE OF GRADUATION EXAMINATION TESTING SETTINGS: Indicate specific
rooms, test administrators, proctors, and counts of students involved in regular settings of the
administration of the graduation examination. How many rooms will be used?________________
Duplicate this page if more than 11 rooms are used for testing. Complete the information below on
each room.
Count of Students in Room for
Specific
Location
(Room)
Name And Position of Test
Administrator & Proctor
Reading
Language
Math
Social
Studies
Biology
Time
Testing
Begins
A
P
P
A
P
P
A
P
P
A
P
P
A
P
P
A
P
P
A
P
P
A
P
P
A
P
P
A
P
P
A
P
P
Note: No more than 35 students may be assigned to a proctor.
AHSGE - 29
IV. In addition to assigned Test Administrators and Proctors, at least two alternates from each high
school must attend the LEA training session for administration of the graduation examination.
The alternates may serve as Test Administrators or Proctors in emergency situations. These
persons are:
Staff Member
Position
Test Training*
[
[
[
[
] Teacher
] Counselor
] Assistant Principal
] Other___________
[ ] Proctor
[ ] Administrator
[ ] Both
[
[
[
[
] Teacher
] Counselor
] Other___________
[ ] Proctor
[ ] Administrator
[ ] Both
[
[
[
[
] Teacher
] Counselor
] Other___________
[ ] Proctor
[ ] Administrator
[ ] Both
[
[
[
[
] Teacher
] Counselor
] Other___________
[ ] Proctor
[ ] Administrator
[ ] Both
[ ] Teacher
[ ] Proctor
[ ] Counselor
[ ] Administrator
[ ] Assistant Principal
[ ] Both
[ ] Other___________
*Note: Only full-time certified employees may serve as test administrators; other
full-time employees may be trained to serve as proctors.
Principal’s Signature
Date
DUE DATE:
Form L-3 is due in the central office approximately two weeks prior to each
administration of the graduation examination.
AHSGE - 30
Form L-4
LEA REPORT OF TRAINING ACTIVITIES
DIRECTIONS: Complete this form prior to the fall and spring administrations for the
Alabama High School Graduation Exam (AHSGE). If additional space is needed for
personnel attending training sessions, make copies of page 2 and submit all names.
(System Name)
(School Name or Central Office)
Spring 2014
(Administration)
(Date of Training)
Place an X in boxes to indicate all who attended this training session:
[ ] System Special Education Coordinator
[ ] System 504 Coordinator
[ ] System ELL Coordinator
[ ] Monitors
[ ] Building Test Coordinators
[ ] Principals
[ ] Test Administrators
[ ] Proctors
[ ] Calculator Practice Instructors
[ ] Alternates
[ ] Other____________________
[ ] Other____________________
TRAINING SESSION MATERIALS AND ACTIVITIES
If any answer is “NO” please explain on back.
YES
NO
Copies of the appropriate sections of the Student Assessment Handbook were
distributed to each participating staff member.
____
____
Any handouts provided by the SDE necessary for training were distributed to appropriate
participants.
____
____
3.
Copy of the LEA test schedule for each school was distributed to appropriate participants.
____
____
4.
LEA roles and responsibilities were explained and discussed.
____
____
5.
Clear statement was made regarding dismissal procedures and breaks.
____
____
6.
Clear statement was made of manner in which pupil misconduct during test will be handled.
____
____
7.
Explanation was given to importance of adhering to standardized testing.
____
____
8.
Information was distributed on where, when, and from whom materials will be obtained.
____
____
9.
Information was distributed on packaging procedures and the returning of materials to
whom, where, and when.
____
____
Explanation was given for close attention to security procedures for receiving, using, and
returning test materials.
____
____
1.
2.
10.
AHSGE - 31
Form L-4 (page 2)
(System Name)
(School Name or Central Office)
Spring 2014 __________
(Administration)
Signature of Staff
Participating in Training Session
Position in School or Central
Office
(Date of Training)
Responsibility in Administration
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Administrator
□ Monitor
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
□ Proctor
□ Alternate
Note: This form will be stored in the LEA by the System Test Coordinator
__________________________________________
Signature of System/Building Test Coordinator
AHSGE - 32
Form L-5
BUILDING TEST COORDINATOR RECEIPT AND RETURN OF
GRADUATION EXAMINATION TESTING MATERIALS
DIRECTIONS: This form accompanies graduation examination testing materials which
are delivered to high schools and returned to the central office on a daily basis. It is to be
filed in the LEA by the System Test Coordinator.
Name of School:
Administration:
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers
on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any
Missing
Materials
Reading Booklets
Answer Documents
N/A
N/A
Large-Print Reading Booklets
Braille Reading Booklets
Test Administrator’s Manual(s)
VERIFICATION OF DELIVERY AND RETURN OF MATERIALS
Date
Signature of Building
Test Coordinator
Date
Signature of
Delivery Person
Delivery
Return
AHSGE - 33
Form L-5
Name of School:
Administration:
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers
on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any
Missing
Materials
Language Booklets
Answer Documents
N/A
N/A
Large-Print Language Booklets
Braille Language Booklets
Date
Test Coordinator
Date
Signature of
Delivery Person
Delivery
Return
AHSGE - 34
Form L-5
Name of School:
Administration:
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers
on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any
Missing
Materials
Mathematics Booklets
Answer Documents
N/A
N/A
Large-Print Mathematics Booklets
Braille Mathematics Booklets
Note: Math Reference pages from all used mathematics booklets must be returned
with testing materials in a large white envelope with the words “Math Reference
Pages” printed on front.
Date
Test Coordinator
Date
Signature of
Delivery Person
Delivery
Return
AHSGE - 35
Form L-5
Name of School:
Administration:
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers
on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any
Missing
Materials
Biology Booklets
Answer Documents
N/A
N/A
Large-Print Biology Booklets
Braille Biology Booklets
Date
Test Coordinator
Date
Signature of
Delivery Person
Delivery
Return
AHSGE - 36
Form L-5
Name of School:
Administration:
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers
on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any Missing
Materials
Social Studies Booklets
Answer Documents
N/A
N/A
Large-Print Social Studies Booklets
Braille Social Studies Booklets
Date
Test Coordinator
Date
Signature of
Delivery Person
Delivery
Return
AHSGE - 37
Form L-5A
BUILDING TEST COORDINATOR RECEIPT OF TEST ADMINISTRATOR’S
MANUALS AND RECEIPT AND RETURN OF CALCULATOR PRACTICE
BOOKLETS AND CALCULATORS
Directions: This form accompanies Test Administrator’s Manual(s), calculator practice
booklets, and calculators which are delivered to the Building Test Coordinator during the
week prior to the administration of the AHSGE. The calculator practice booklets and
calculators will be returned to the central office on the day of the mathematics subjectarea test. Prior to the testing window, all copies of the Test Administrator’s Manual will
be retained in the school’s secure location to be used for training Test Administrators and
Proctors. The Test Administrator’s Manual(s) will be returned to the Building Test
Coordinator and stored in the school’s secure location daily during the testing window.
On the last day of testing, the Test Administrator’s Manual(s) must be returned to the
central office. This form is to be filed in the LEA by the System Test Coordinator.
Name of School:
Administration:
Spring 2014
BEFORE TEST
Quantity
Serial
Received Numbers on
Materials
AFTER TEST
Quantity
Serial
Returned
Numbers of
Any Missing
Materials
_________ _________
_________ _________
Calculator Practice Booklets
_________ _________
_________ _________
Large-Print Calculator Practice Booklets
_________ _________
_________ _________
Braille Calculator Practice Booklets
_________ _________
_________ _________
Calculators
Large-Print Calculators
Talking Calculators
Date
Test Coordinator
Date
Signature of
Delivery Person
Delivery
Return
AHSGE - 38
Form L-6
TEST ADMINISTRATOR RECEIPT AND RETURN OF
DIRECTIONS: This form accompanies graduation examination testing materials which are
delivered to Test Administrators and returned to the Building Test Coordinator on a daily basis.
One form must be completed for each Test Administrator in each high school. The form is to be
returned to the System Test Coordinator on the last day of testing and filed in the LEA by the
System Test Coordinator.
Name of School
Test Administrator
Administration
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any Missing
Materials
Reading Booklets
Test Administrator’s Manual
Answer Documents
N/A
N/A
Large-Print Reading Booklets
Braille Reading Booklets
Date
Signature of
Test Administrator
Date
Test Coordinator
Delivery
Return
AHSGE - 39
Form L-6
are delivered to Test Administrators and returned to the Building Test Coordinator on a
daily basis. One form must be completed for each Test Administrator in each high school.
The form is to be returned to the System Test Coordinator on the last day of testing and
Name of School
Test Administrator
Administration
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any Missing
Materials
Language Booklets
Answer Documents
N/A
N/A
Large-Print Language Booklets
Braille Language Booklets
Date
Signature of
Test Administrator
Date
Test Coordinator
Delivery
Return
AHSGE - 40
Form L-6
Name of School
Test Administrator
Administration
Spring 2014
BEFORE TEST
AFTER TEST
Quantity
Returned
Serial
Numbers of
Any Missing
Materials
Quantity
Received
Serial
Numbers on
Materials
N/A
N/A
N/A
N/A
N/A
Mathematics Booklets
Reference Pages
Answer Documents
Large-Print Mathematics Booklets
Braille Mathematics Booklets
Calculators
_________
_________
_________
_________
_________
_________
_________
_________
Talking Calculators
_________
_________
_________
_________
Date
Signature of
Test Administrator
Date
Test Coordinator
Delivery
Return
AHSGE - 41
Form L-6
Name of School
Test Administrator
Administration
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any Missing
Materials
Biology Booklets
Answer Documents
N/A
N/A
Large-Print Biology Booklets
Braille Biology Booklets
Date
Signature of
Test Administrator
Date
Test Coordinator
Delivery
Return
AHSGE - 42
Form L-6
Name of School
Test Administrator
Administration
Spring 2014
BEFORE TEST
Quantity
Received
Serial
Numbers on
Materials
AFTER TEST
Serial
Quantity
Numbers of
Returned
Any Missing
Materials
Social Studies Booklets
Answer Documents
N/A
N/A
Large-Print Social Studies Booklets
Braille Social Studies Booklets
Date
Signature of
Test Administrator
Date
Test Coordinator
Delivery
Return
AHSGE - 43
FORM L-6A
TEST ADMINISTRATOR RECEIPT AND RETURN
OF GRADUATION EXAMINATION TESTING MATERIALS
(CONSOLIDATED GROUP)
Subject:
Date & Time:
Name of Test Administrator:
NAME OF STUDENT
SIGNATURE OF
TEST
ADMINISTRATOR
TEST BOOKLET
NUMBER
SIGNATURE OF
TEST
ADMINISTRATOR
(CONSOLIDATED
GROUP)
CALCULATOR
NUMBER
(If Applicable)
SIGNATURE OF
BUILDING TEST
COORDINATOR
Verification of
Delivery
Verification of
Return
AHSGE - 44
FORM L-6B
TEST ADMINISTRATOR RETURN OF EXTRA
GRADUATION EXAMINATION TESTING MATERIALS PRIOR TO TESTING
Subject:
Date & Time:
Name of Test Administrator:
Names of Absent Students
(If Applicable)
Return of Unused Booklets Prior to Testing
(If Applicable)
Quantity of Unused Booklets
Serial Number Range
____________ to ____________
Signature of Test Administrator
Test Coordinator
Verification of Return
Note: Write N/A if no extra books are returned prior to testing. This form will be stapled
to Form L-6.
AHSGE - 45
Form L-7
CALCULATOR PRACTICE INSTRUCTOR RECEIPT AND RETURN OF
TEST ADMINISTRATOR’S MANUAL,
CALCULATOR PRACTICE BOOKLETS, AND CALCULATORS
DIRECTIONS: This form accompanies Test Administrator’s Manual, calculator practice booklets,
and calculators which are delivered to the Calculator Practice Instructor and returned to the
Building Test Coordinator after each session. The form is to be returned to the System Test
Coordinator on the day of the mathematics subject-area test and filed in the LEA by the System
Test Coordinator.
High School
Spring
(Fall/Midyear/Spring/Summer)
Administration
Before Test
Quantity
Serial
Received
Numbers
on
Materials
2014
(Year)
After Test
Quantity
Serial
Returned
Number(s)
of Any
Missing
Materials
Regular Calculator Practice Booklets
Large-Print Calculator Practice Booklets
Braille Calculator Practice Booklets
Calculators
Talking Calculators
Serial Number on Each
Defective Calculator
Nature of Defect for Each Calculator
SIGNATURE OF
CALCULATOR PRACTICE
INSTRUCTOR
SIGNATURE
OF BUILDING
TEST COORDINATOR
Verification of Delivery:
Verification of Return:
AHSGE - 46
Form L-8
SCHOOL ATTENDANCE REPORT FOR THE AHSGE
CALCULATOR PRACTICE SESSION
DIRECTIONS: Each Calculator Practice Instructor completes Form L-8 by having each
student sign the form at the beginning of each calculator practice session. Each student
must have an opportunity to attend at least one calculator practice session prior to each
administration during the academic year of the mathematics subject-area test. If more
space is needed, please make additional copies. Return form(s) to your Building Test
Coordinator.
Name of School
Instructor
Spring 2014
(Fall/Midyear/Spring/Summer)
Student Name
Date
Student Signature
(Month/Day/Year)
Calculator Number
Note: This form will be filed in the LEA by the System Test Coordinator
AHSGE - 47
Form L-9
SCHOOL REPORT OF DEFECTIVE CALCULATORS
DIRECTIONS:
The Building Test Coordinator completes Form L-9 for each
administration of the AHSGE, if needed.
(System Name)
(School Name)
Spring 2014
Serial Number on
Each Defective
Calculator
Nature of Defect for Each Calculator
Note: This form, if completed, must be submitted with the defective calculators
to the System Test Coordinator after each administration.
AHSGE - 48
Permission to Continue Testing
If a student is still testing near the end of the test day, the Building Test Coordinator should contact the
System Test Coordinator. The System Test Coordinator will then call the State Department of Education
(SDE) at 334-242-8038 for instructions. The SDE may grant permission for the student to continue testing
the next day. The Building Test Coordinator and System Test Coordinator will make arrangements for the
student to resume testing on the first day that the student is not scheduled to take another test.
Before any student will be given permission to continue testing, a statement regarding discussion of test
contents should be given to the student to sign. The original copy of the statement should be attached to an
irregularity report for the System Test Coordinator. One copy should be sent home with the student.
To ensure that the student does not go back to previous questions, note the page number and question
where the student stopped testing.
Page Number _____
Question Number ____
Student Agreement
At the end of the testing day, I had not finished the _______________________ subject test of the
Alabama High School Graduation Examination. The State Department of Education has granted me
permission to continue with the ___________________________subject test on ________________.
My Test Administrator has noted the page number and the last question that I answered. I understand that
I will not be allowed to go back to previous questions on the test. I agree that I will not talk with anyone
about the contents of the test.
Student’s
Name:
Student’s
Signature:
Building Test Coordinator’s
Name:
Building Test Coordinator’s
Signature:
School Name:______________________________ School System:_____
Today’s Date:______________________________
Information for Test Administrator on Date Testing Is Resumed
The SDE has granted permission for the student named above to continue testing. The page number and
the last question answered have been marked. I understand that the student will not be allowed to go back
to previous questions on the test. In addition, the student will be monitored closely to ensure that no changes
are made to previous questions on the answer document even with the test booklet closed.
Test Administrator’s
Name:
Test Administrator’s
Signature:
Proctor’s
Name:
Proctor’s
Signature:
Today’s Date:
AHSGE - 49
Label for Envelopes Containing Answer Documents to Be Scored
Figure 2
AHSGE - 50
Figure 3
AHSGE - 51
ALABAMA HIGH SCHOOL GRADUATION EXAM
ANSWER DOCUMENT COUNT VERIFICATION FORM
Spring 2014
THIRD EDITION
Please note:
 If a school DID NOT participate in testing, please write “DID NOT TEST” next to the school’s
name.
 If a school is now closed, please write “CLOSED” next to the school’s name.
 If a public school that is not on the list has students who were tested, please add the school
name, school code, and the number of students tested.
 If a nonpublic school has students who were tested, please write the school name, the school
code, and the number of students tested at the bottom of this form.
 If homeschooled students tested, please write “HOMESCHOOL,” the school code, and the
total number of homeschooled students tested at the bottom of this form.
SYSTEM NAME:
HENRY COUNTY
SYSTEM CODE:
034
SCHOOL
CODE
SCHOOL NAME
NUMBER
OF
ANSWER
DOCUMENTS
SCAN
COUNT
MATCHES
SCAN
COUNT
EXACTLY
0020
ABBEVILLE HIGH SCHOOL
_______
_______
_______
0040
HEADLAND HIGH SCHOOL
_______
_______
_______
Figure 4
AHSGE - 52
APPLICATION FOR RESCORING
Student/Parent Request
I. Complete the following:
Name of System: _______________________
System Number:
Name of School:
School Number:
Name of Subtest(s):
Reason for Request:
Name of Student:
State Identification Number:
II. I hereby request that the above test be rescored. I am enclosing a $215 money order
made payable to the State Department of Education for this service.
Parent’s Signature
Date
III. Return this form and your money order to your Counselor or Principal.
***************************************************************************
IV. Building Test Coordinator will verify the above information before submitting this
form to the System Test Coordinator.
V. System Test Coordinator will submit this form and the money order to Student
Assessment at the State Department of Education.
System Test Coordinator’s Signature
Date
AHSGE - 53
System Request for Rescoring
(Student Marked Answers in the Wrong Section of the Answer Document)
Alerts in the AHSGE Handbook specify that
 Prior to the beginning of each testing session, the Proctor must check to ensure that each student’s answer
document is open to the appropriate subject area. For example, during the testing session on Monday, the Proctor
must check to ensure that students are marking answers in the social studies section (page 5) of their answer documents.
 The Test Administrator must check each answer document daily to ensure that each student has answers in the right
section of the answer document. For example, after the Friday administration, the Test Administrator much check each
answer document to ensure that every student who sat for the biology test has answers in the biology section of the
answer document. If it is discovered that a student inadvertently marked answers in the wrong section, two certified
teachers must transfer answers to a new answer document. The voided answer document must be attached to an
irregularity form and returned to the System Test Coordinator with all other test materials. The System Test Coordinator
must return all voided answer documents to the State Department of Education (SDE).
The Test Administrator and Proctor named below were trained using the AHSGE Handbook for Spring 2014. All alerts and testing
procedures were covered, and the L-4 Form was signed by each member of the testing staff.
Test Administrator:
Proctor:
Name of System:
System Number:
Name of School:
School Number:
Full Legal Name of Student:
Student’s State ID:
Student’s Date of Birth:
The student described above recorded answers in the wrong section of the answer document.
We request that the SDE invalidate the following subject test (check only one):
[ ]Reading
[ ]Language
[ ]Mathematics
[ ]Biology
[ ]Social Studies
We request that the student’s answers recorded in the subject area listed above be hand scored using
the answer key for the following subject test (check only one):
[ ]Reading
[ ]Language
[ ]Mathematics
[ ]Biology
[ ]Social Studies
Note: If this request is approved, the $215 fee for hand scoring the answer document will be paid to Data Recognition
Corp (DRC) by the SDE.
Signature of Test Administrator
Date Signed
Signature of Proctor
Date Signed
Signature of Building Test Coordinator
Date Signed
Signature of Principal
Date Signed
System Test Coordinator must attach the following documents to this form:
1. Form L-4 LEA Report of Training Activities (system level) showing that the Principal and Building Test Coordinator were
trained by the System Test Coordinator;
2. Form L-4 LEA Report of Training Activities (school level) showing that the Principal, Test Administrator, and Proctor
attended the school-level training session(s);
3. Copy of seating chart for the room in which the student tested (names and booklet numbers should be clear).
AHSGE - 54
Spring 2014 Scheduled Testing Times
SCHOOL SYSTEM:
Spring Test Dates
School
Beginning Times
Monday, March 17, 2014
___________________
Tuesday, March 18, 2014
___________________
Wednesday, March 19, 2014
___________________
Thursday, March 20, 2014
___________________
Friday, March 21, 2014
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
PLEASE RETURN THIS FORM BY MAIL, FAX, OR E-MAIL BY March 7, 2014, TO:
Maggie Hicks
State Department of Education, Student Assessment
P.O. Box 302101, Montgomery, AL 36130
FAX (334) 242-7341
E-mail: [email protected]
AHSGE - 55
Spring 2014 Scheduled Testing Times
Consolidated Testing Sites
SCHOOL SYSTEM:
Location of Consolidated Testing Site:
______
Address: ______________________________________________________________________
Spring Test Dates
Beginning Times
Social Studies
___________________
Math
___________________
Reading
___________________
Language
___________________
Biology
___________________
PLEASE RETURN THIS FORM BY MAIL, FAX, OR E-MAIL BY March 7, 2014, TO:
Maggie Hicks
State Department of Education, Student Assessment
P.O. Box 302101, Montgomery, AL 36130
FAX (334) 242-7341
E-mail: [email protected]
AHSGE - 56
Revised July 30, 2013
Calendar for AHSGE Administrations
2013-2014 and 2014-2015
The scheduled days for the Spring 2014 administration are
 Social Studies..............................
Monday...............
March 17, 2014

Math.............................................
Tuesday................
March 18, 2014

Reading.......................................
Wednesday...........
March 19, 2014

Language.....................................
Thursday...............
March 20, 2014

Biology.........................................
Friday....................
March 21, 2014
The scheduled days for the Summer 2014 administration are
 Language.....................................
Monday.................
July 7, 2014

Reading.......................................
Tuesday.................
July 8, 2014

Math.............................................
Wednesday............
July 9, 2014

Social Studies..............................
Thursday................
July 10, 2014

Biology.........................................
Friday.....................
July 11, 2014
The scheduled days for the Fall 2014 administration are
 Social Studies..............................
Monday.................
September 15, 2014

Math…........................................
Tuesday.................
September 16, 2014

Reading.......................................
Wednesday............
September 17, 2014

Language…….............................
Thursday................
September 18, 2014

Biology........................................
Friday.....................
September 19, 2014
The scheduled days for the Midyear 2014 administration are
 Language…….............................
Monday...............
December 1, 2014

Reading.......................................
Tuesday................
December 2, 2014

Math…........................................
December 3, 2014

Social Studies..............................
Thursday...............
December 4, 2014

Biology........................................
Friday....................
December 5, 2014
The scheduled days for the Spring 2015 administration are
 Social Studies..............................
Monday...............
March 16, 2015

Math.............................................
Tuesday................
March 17, 2015

Reading.......................................
March 18, 2015

Language.....................................
Thursday...............
March 19, 2015

Biology.........................................
Friday....................
March 20, 2015
*The last administration of the science test was spring 2012. All students whose diploma requirements specify passing
the science subject-area test and who have not passed the science subject-area test will be required to pass the biology
subject-area test as the “science” requirement in order to receive a diploma.
AHSGE - 57
2013-2014 and 2014-2015 Key Dates for Alabama High School Graduation Exam
DATES
TASKS
February 24-28
Spring 2014 AHSGE materials delivered by Lowry
March 7
Deadline for submitting Spring 2014 testing times to Maggie Hicks
March 17-21
Spring 2014 AHSGE in progress (SS – M – R – L – B)
March 24-28
Spring 2014 AHSGE materials collected by Lowry
April 3
Deadline for providing invalidation information for Spring 2014 AHSGE
April 9-14
Potential match system for Spring 2014 AHSGE available online
April 14
Web results for Spring 2014 AHSGE available online
April 18
School and system data files for Spring 2014 AHSGE available online
April 24
May 2
Cumulative list for students who participated in Spring 2014 AHSGE available online
Spring 2014 AHSGE individual student reports and cumulative labels delivered to
Superintendents
June 24
Deadline for submitting Summer 2014 testing times to Maggie Hicks
June 23-June 27
Summer 2014 AHSGE materials delivered by Lowry
July 7-11
Summer 2014 AHSGE in progress (L – R – M – SS – B)
July 14-18
Summer 2014 AHSGE materials collected by Lowry
July 24
Deadline for providing invalidation information for Summer 2014 AHSGE
July 30- August 5
Potential match system for Summer 2014 AHSGE available online
August 4
Web results for Summer 2014 AHSGE available online
August 6
School and system data files for Summer 2014 AHSGE available online
August 13
August 22
Cumulative list for students who participated in Summer 2014 AHSGE available online
Summer 2014 AHSGE individual student reports and cumulative labels delivered to
Superintendents
August 29
Deadline for submitting Fall 2014 testing times to Maggie Hicks
September 15-19
Fall 2014 AHSGE in progress (SS – M – R – L – B)
December 1-5
Midyear 2014 AHSGE in progress (L – R – M – SS – B)
March 16-20, 2015
Spring 2015 AHSGE in progress (SS – M – R – L – B)
AHSGE - 58
Revised 11-14-2013
Alabama High School Graduation Exam (AHSGE) Requirements
Based on 9th Grade Cohort Year
When determining eligibility for testing a Grade 13 student who is no longer enrolled in school, school
personnel must verify that the student completed all coursework and credits required for the Alabama
high school diploma.
Students who completed high school coursework when the Graduation Exam and Exit Exam were
required will now take the AHSGE.
Alabama High School Graduation Exam or Exit Exam Requirements for Standard Diploma
Entered 9th Grade for
First Time
Reading
Language
Mathematics
th
(9 Grade Cohort)*
1981-1982 through
AHSGE Required
AHSGE Required
AHSGE Required
1996-1997
Alabama High School Graduation Exam (AHSGE) Requirements for Standard Diploma
Entered 9th
Grade for First
Reading
Language
Math
Science
Social Studies
Time
Or
(9th Grade
Biology
Cohort)*
1997-1998
Required
Required
Not Required
Not Available
Not Available
1998-1999
Required
Required
Required
Required
Not Required
1999-2000
Required
Required
Required
Required
Not Required
2000-2001
Required
Required
Required
Required
Required
through
2009-2010
*The majority of students graduate four years after the cohort year; however, the cohort year, not the
graduating year, determines a student’s AHSGE requirements. For example, a student who was in the 19961997 9th grade cohort should have graduated in the class of 2000. If that student repeated a grade and did not
finish course requirements until 2001, the student’s AHSGE requirements would remain those of students in the
1996-1997 9th grade cohort.
Note: The Diploma with Credit-Based Endorsement was offered for the first time in May 2008. For more
information about diplomas, contact Cynthia Brown in Student Curriculum at the SDE.
AHSGE - 59
LEA
Spring 2014 Graduation Examination Materials
Delivery Schedule
Delivery Point
Alabaster
Lowry Warehouse
82 Highway 265
Suite 603
Alabaster, AL 35007
Birmingham
Birmingham City Board
720 South 86th Street, Rear
Birmingham, AL 35206
Brewton
811 Belleville Ave
Brewton, AL 36426
Cullman
Cullman Career Center
17640 Highway 31 North
Cullman, AL 35058
Daleville
National Guard Armory
660 Highway 84 East
Daleville, AL 36322
Decatur
Morgan County Board of Ed
1325 Point Mallard Pkwy SE
Decatur, AL 35601
Dekalb County
Dekalb Board of Education
306 West Main Street
Rainsville, AL 35986
Gadsden
5323 Airport Road
Gadsden, AL 35904
Huntsville
Butler High School
3401 Holmes Avenue
Huntsville, AL 35816
Jefferson County
Board of Education
2100 18th Street South
Loxley
Baldwin Central Office Satellite
1091 B Avenue
Loxley, AL 36551
Date/Time
School Systems
Wednesday
February 26
10:30 a.m.
Cities: Bessemer, Fairfield, Homewood, Hoover, Jasper,
Leeds, Midfield, Mountain Brook, Pell City, Sylacauga,
Talladega, Tarrant, Trussville, Vestavia Hills, Alabaster
Counties: Chilton, Shelby, Talladega
Schools: AIDB and ASFA
Wednesday
February 26
7:30 a.m.
City: Birmingham
Tuesday
February 25
9:00 a.m.
Thursday
February 27
11:30 a.m.
Cities: Brewton, Thomasville
Counties: Conecuh, Escambia, Monroe
Friday
February 28
9:00 a.m.
Cities: Andalusia, Daleville, Dothan, Elba, Enterprise,
Geneva, Opp, Ozark
Counties: Barbour, Coffee, Covington, Dale, Geneva,
Henry, Houston
Cities: Athens, Decatur, Hartselle, Madison
Counties: Limestone, Morgan
Thursday
February 27
8:00 a.m.
City: Cullman
County: Cullman
Thursday
February 27
1:00 p.m.
Cities: Fort Payne, Scottsboro
Counties: Dekalb, Jackson, Marshall
Wednesday
February 26
1:30 p.m.
Cities: Albertville, Anniston, Arab, Attalla, Boaz,
Gadsden, Guntersville, Jacksonville, Oneonta, Oxford,
Piedmont
Counties: Blount, Calhoun, Cherokee, Clay, Cleburne,
Etowah, St. Clair
City: Huntsville City
Thursday
February 27
10:00 a.m.
Wednesday
February 26
8:00 a.m.
County: Jefferson
Tuesday
February 25
12:01 p.m.
County: Baldwin, Clarke
AHSGE - 60
LEA
Delivery Schedule
Delivery Point
Madison County
Board of Education
146 Shields Road
Mobile (County)
1 Magnum Pass
Mobile, AL 36118
Mobile
1 Magnum Pass
Mobile, AL 36118
Montgomery
Montgomery County Test Center
627 South Decatur Street
Montgomery, AL 36104
Montgomery
Northport
2509 44th Avenue
Northport, AL 35476
Opelika
300 Consumer Avenue
Opelika, AL 36801
Russellville
Russellville High School
1865 Waterloo Road
Russellville, AL 35653
Date/Time
School Systems
Thursday
February 27
11:00 a.m.
County: Madison
Tuesday
February 25
8:00 a.m.
Tuesday
February 25
9:00 a.m.
Friday
February 28
12:00 p.m.
County: Mobile
Friday
February 28
1:30 p.m.
Cities: Selma, Tallassee, Troy
Counties: Autauga, Bullock, Butler, Coosa,
Crenshaw, Dallas, Elmore, Lowndes, Pike, Wilcox
Wednesday
February 26
1:30 p.m.
Cities: Demopolis, Linden, Tuscaloosa
Counties: Bibb, Choctaw, Fayette, Greene, Hale,
Lamar, Marengo, Perry, Pickens, Sumter, Tuscaloosa,
Walker
Cities: Alexander City, Auburn, Eufaula, Lanett,
Opelika, Phenix City, Roanoke
Counties: Chambers, Lee, Macon, Randolph, Russell,
Tallapoosa
Cities: Florence, Haleyville, Muscle Shoals,
Russellville, Sheffield, Tuscumbia, Winfield
Counties: Colbert, Franklin, Lauderdale, Lawrence,
Marion, Winston
Friday
February 28
9:00 a.m.
Thursday
February 27
9:00 a.m.
City: Chickasaw, Saraland, Satsuma
County: Washington
School: ASMS
Counties: Montgomery
Schools: Alabama Correctional Education, DYS
AHSGE - 61
LEA
Pick Up Schedule
Pick Up Point
Alabaster
Lowry Warehouse
82 Highway 265, Suite 603
Alabaster, AL 35007
Birmingham
Birmingham City Board
720 South 86th Street, Rear
Brewton
811 Belleville Ave
Brewton, AL 36426
Cullman
Cullman Career Center
17640 Highway 31 North
Cullman, AL 35058
Daleville
660 Highway 84 East
Daleville, AL 36322
Decatur
Morgan County Board of Ed
1325 Point Mallard Pkwy SE
Decatur, AL 35601
Dekalb County
Dekalb Board of Education
306 West Main Street
Rainsville, AL 35986
Gadsden
5323 Airport Road
Gadsden, AL 35904
Huntsville
Butler High School
3401 Holmes Avenue
Jefferson County
Board of Education
2100 18th Street South
Date/Time
Tuesday
March 25
10:30 a.m.
Tuesday
March 25
7:30 a.m.
School Systems
Cities: Bessemer, Fairfield, Homewood, Hoover,
Jasper, Leeds, Midfield, Mountain Brook, Pell City,
Sylacauga, Talladega, Tarrant, Trussville, Vestavia
Hills, Alabaster
Counties: Chilton, Shelby, Talladega
Schools: AIDB and ASFA
City: Birmingham
Monday
March 24
9:00 a.m.
Thursday
March 27
11:30 a.m.
Cities: Brewton, Thomasville
Counties: Conecuh, Escambia, Monroe
Friday
March 28
9:00 a.m.
Cities: Andalusia, Daleville, Dothan, Elba, Enterprise,
Geneva, Opp, Ozark
Counties: Barbour, Coffee, Covington, Dale, Geneva,
Henry, Houston
Cities: Athens, Decatur, Hartselle, Madison
Counties: Limestone, Morgan
Thursday
March 27
8:00 a.m.
City: Cullman
County: Cullman
Wednesday
March 26
1:00 p.m.
Cities: Fort Payne, Scottsboro
Counties: Dekalb, Jackson, Marshall
Wednesday
March 26
9:00 a.m.
Cities: Albertville, Anniston, Arab, Attalla, Boaz,
Gadsden, Guntersville, Jacksonville, Oneonta, Oxford,
Piedmont
Counties: Blount, Calhoun, Cherokee, Clay,
Cleburne, Etowah, St. Clair
City: Huntsville
Thursday
March 27
10:00 a.m.
Tuesday
March 25
8:00 a.m.
County: Jefferson
AHSGE - 62
LEA
Pick Up Schedule
Pick Up Point
Loxley
Baldwin Central Office Satellite
1091 B Avenue
Loxley, AL 36551
Madison County
Board of Education
146 Shields Road
Mobile
1 Magnum Pass
Mobile, AL 36618
Mobile
1 Magnum Pass
Mobile, AL 36618
Montgomery
Montgomery
Northport
2509 44th Avenue
Northport, AL 35476
Opelika
300 Consumer Avenue
Opelika, AL 36801
Russellville
Russellville High School
1865 Waterloo Road
Russellville, AL 35653
Date/Time
School Systems
Monday
March 24
12:01 p.m.
County: Baldwin, Clarke
Thursday
March 27
11:30 a.m.
County: Madison
Monday
March 24
8:00 a.m.
Monday
March 24
9:00 a.m.
Tuesday
March 25
12:00 p.m.
County: Mobile
Friday
March 28
1:30 p.m.
Cities: Selma, Tallassee, Troy
Counties: Autauga, Bullock, Butler, Coosa, Crenshaw,
Dallas, Elmore, Lowndes, Pike, Wilcox
Wednesday
March 26
9:00 a.m.
Cities: Demopolis, Linden, Tuscaloosa
Counties: Bibb, Choctaw, Fayette, Greene, Hale,
Lamar, Marengo, Perry, Pickens, Sumter, Tuscaloosa,
Walker
Cities: Alexander City, Auburn, Eufaula, Lanett,
Opelika, Phenix City, Roanoke
Counties: Chambers, Lee, Macon, Randolph, Russell,
Tallapoosa
Cities: Florence, Haleyville, Muscle Shoals,
Russellville, Sheffield, Tuscumbia, Winfield
Counties: Colbert, Franklin, Lauderdale, Lawrence,
Marion, Winston
Friday
March 28
9:00 a.m.
Thursday
March 27
9:00 a.m.
City: Chickasaw, Saraland, Satsuma
County: Washington
School: ASMS
County: Montgomery
Schools: Alabama Correctional Education, Alabama
Department of Youth Services
AHSGE - 63

AHSGE - Alabama State Department of Education

Transcription

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