Helpful Links - Dolvin Elementary PTA

Dolvin Elementary
PTA Room Parent
Orientation
PTA Room Parent Coordinators
Heather Farrington
[email protected]
Lori Fain
[email protected]
Agenda
•  Responsibilities
•  General Guidelines
•  Communication
•  Classroom Activity Fund
•  Classroom Parties & Activities
•  Teacher Gifts
•  Other Policies & Procedures
VolunteerRegistration
Please use below link to take the required
volunteer safety course from Fulton County.
This is required EVERY school year.
h#p://www.fcsvolunteers.org/
What does a Room Parent do?
1.
Collects and manages financial responsibilities of
classroom activity fund
2.
3.
4.
5.
Communicates information to parents as
needed regarding classroom-related
information
Coordinates classroom volunteers
Organizes appreciation activities
Responds to and organizes assistance for ad hoc
requests by the teacher
General Guidelines
DONOTinterrupt
class;me.
Forclassroom
ac;vi;es,make
arrangementsfor
siblings.
Prearrangeany
mee;ng;meswith
teacher.
WearaVisitorBadgeat
all;mes.
*Makesuretocomplete
VolunteerRegistra;onyearly.
Asktheteacher
whatworksbest
forhim/her.
Communicating with Teachers
•  Scheduleamee;ngwiththeteacherandthe
SupportRoomParent(s)inyourroom.
•  Obtainaclassrosterforyourclass(includingemailaddresses)fromtheteacher.
•  Useemailformostcommunica;on.
•  Itemsforteacher’smailboxesshouldbeleS
withthefrontofficestaff.
Communicating with Parents
•  Allformalcommunica;onmustbeapprovedbyMrs.Zoll.
Usepre-approvedcommunica;ontemplatesprovidedbythe
RoomParentCoordinators.
–  Ifyouneedcommunica;onapproved,emailMrs.Zollat
[email protected].
•  Introduceyourself(selves)totheclassparentsviae-mail
usingthepre-approvedle#erfromyourRoomParent
Coordinators.
–  Thepre-approvedle#ercanbelocated:h#p://www.dolvinpta.org/
•  UseSignupGeniusforcoordina;ngparentvolunteers:
www.signupgenius.com
What is the Classroom Activity
Fund?
•  Roomparentsrequestaone.mecontribu.onof$35($20for
classroomfundand$15forbasketraffle).Anythingover$35thatis
donatedwillgotowardthebasketraffleunlessindicatedbythe
donor.
•  Thecontribu.onisvoluntary.
•  Thefundcovers:
–  BirthdaygiSbagsforeverychildintheclassroom
–  TeacherBirthdayGiSofbookspurchasedfortheclassroomnotexceeding$50.
–  BaskettoberaffledoffatFallFamilyFunNight
–  TeacherApprecia;onWeek
–  WinterParty
–  EndofYearParty
•  ThefunddoesNOTcover:
–  WintergiSfortheteacher
–  EndofYeargiSfortheteacher
*ThesegiSsareatthediscre;onoftheindividualfamilies.
Managing the Classroom
Activity Fund
Sendrequestle#ersto
theteachertodistribute
toparentswitha#ached
envelopesaddressedto
you.
Keepaspreadsheetthat
showsthemoney
collectedandhowitwas
spent.
Collectallmoney.Send
emailconfirma;onsas
youreceivemoney.
Separateclassroomfunds
frombasketrafflefunds.
Sendareminder
electronicle#ertothe
classroster.
Asac;vi;estakeplace,
requestspecificitemsif
necessary.Ex:paper
goodsforpar;es
IfmoneyisleSoverat
theendoftheyear,ask
theteacherwhatis
neededforher
classroom.
ClassroomFundTemplateislocatedat:hLp://www.dolvinpta.org/
CopiesofALLreceiptsshouldbekeptbytheroomparent.
Classroom Parties
Winter
Party
• Themeis“Winter”(i.e.snowman,penguins,etc…).Partyshould
includeacraS,agameorac;vityandatreat.
• Allthemesandac;vi;esneedtobepre-approvedbytheteacher.
• Allwinterpar;eswillbeconductedasanindividualclassandheldin
theclassroom.
• Themevariesbygradelevel.PartyshouldincludeacraS,agameor
ac;vityandatreat.
Endofthe
• Allthemesandac;vi;esneedtobepre-approvedbytheteacher.
YearParty
• Allendoftheyearpar;eswillbeconductedasanindividualclassand
heldintheclassroom.
•  $50fortheyear:Kthru2ndGrades
PTA
Reimbursements
•  $60fortheyear:3rdthru5thGrades
Classroom Party
Voluntary
Dona.ons
Volunteers
Birthdays
•  Requestsforvoluntarydona;onsforpartysuppliesand/orfood
arepermi#edfortheWinterPartyandtheYearEndParty.
•  DonotsolicitlocalbusinessesorDolvinbusinesspartnersfor
dona;ons.
•  Only6volunteersareallowedintheclassroomforeachparty.
•  Usedifferentparentvolunteersforeachpartytoensurethat
everyonecanbeinvolved.
•  SiblingsareNOTallowedtoa#endclassroompar;es.
•  Nopar;esforstudentorteacher/aidebirthdays.
•  Leadparentisresponsibleforpunngtogetherabirthdaybag
foreachstudent.Theteacherwilldistributethebag.
•  Youwillbepurchasingbooksfortheclassroomanddona;ng
themonbehalfofyourteacher’sbirthday.Fundswillcome
outoftheclassroomfundandshouldnotexceed$50.
•  TheteacherbirthdaygiSshouldincludeallthestudentsand
parentsshouldbeinformedofyourplanswellinadvance.
Teacher Gifts
WhentoGive
WhattoGive
•  WinterPartyandYearEndPartyGiSsareatthe
discre;onoftheindividualfamiliesandshould
notcomefromtheClassroomFund.
•  TeacherApprecia;ongiSsandbirthdaygiSs
shouldcomefromtheClassroomFund.
•  Surveygiventoeachteacheratbeginningofthe
yearcapturingeachteacher’s“favorites.”
•  Surveyswillbegiventoeachroomparent.If
thereisnotoneforyourteacher,pleaseask
teachertocompletethesurvey.
•  TheRoomParentshouldemailtheteacher’s
“favorites”totheparents.
Receipts & Reimbursements
1)  GetseparatereceiptsforallPTApurchases–doNOTcombine
withpersonalpurchases.
•  $50fortheyear:Kthru2ndGrades
•  $60fortheyear:3rdthru5thGrades
2)  Completeacheckrequestformanda#achoriginalreceiptsto
thecheckrequestform:
h#p://www.dolvinpta.org/pta-forms.html
3)  PlacetheformandreceiptinthePTAmailboxinthefrontoffice.
4)  Reimbursementcheckswillbesenthomewiththechildnoted
ontherequestform.
RoomParentsareNOTexpectedtocoverallexpenses.
Other Policies and
Procedures
Yearbook
Pictures
•  AllRoomParentsareencouragedtocapture
classroommomentsfortheyearbook.
•  PicturesmustbeofDolvinsponsoredac;vi;es
only.
•  Picturescanbeuploadedat
h#p://www.dolvinpta.org/yearbook.html
• CopierislocatedinthePTAOffice#203in
CopyRoom
thefirstgradehallway.
• EnvelopesareavailableinthePTAOfficefor
useofgatheringclassroomfunds.