MINUTES Newtown Estates Community Association Board of

MINUTES
Newtown Estates Community Association
Board of Directors Meeting
Wednesday, October 1, 2008
7:00 pm
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1. Call to Order
The meeting is called to order by President Donald Devaney at 7:00 pm.
2. Roll Call
Present are P.residentDevaney, Vice President Amy Dela Cruz, Secretary Diane Kazama,
Treasurer Shizuko Hanaumi, Directors Dennis Hiu and Dennis Yuen.
Absent is Chris McDonald.
3. Guest Presentation
Sue Savio of Insurance Associates informs the Board and homeowners of NECA's $27 million coverage policy.
Sue explains that Recreation Center volunteers and users are not covered by workers' compensation because
they are not employees of NECA and that there is no difference in the liability should a user or volunteer
become injured at the Rec Center. NECA would be liable if the user or volunteer can prove NECA was
negligent in causing the injury.
4. Member Concerns (7:05-7:25)-Only members are allowed to attend Board meetings and address the Board.
Please submit your name, address, and comment/question in writing to the Secretary before addressing the
Board. See attached questions.
5. President's Report
6. General Manager's Report
Richard Yamasaki presents Power Point discussion of the condition of the Recreation Center since he joined
NECA as the GM on September 9, 2008.
7. Approval of September 2 BOD Meeting minutes (attached)
8. Committee Assignments
8.1 Architectural-Chair Dennis Yuen
8.2 Budget and Finance/Membership Policy-Chair Shizuko Hanaumi. Vice Chair Diane Kazama
8.3 Building and Grounds-Chair Amy Dela Cruz
8.4 Covenants Enforcement-Chair Dennis Yuen, Vice Chair Dennis Hiu
8.5 Greenbelt-Chair Chris McDonald
8.6 Personnel-Chair Diane Kazama
8.7 Program-Chair Dennis Yuen, Vice Chair Diane Kazama
9. Committee Reports
9.1 Covenants Enforcement, September 12, 2008-report submitted by Acting Chairperson Dennis Yuen
(attached)
9.2 Architectural, September 12, 2008-report submitted by Co-chair Dennis Yuen (attached)
10. Unfinished Business
10.1 Motion to cancel $5 charge for deed acquisition by NECA-motion is tabled until Title Guaranty is
contacted to find out if deeds were acquired
10.2 Motion is made to rescind the policy requiring the appointment of volunteers to any standing committee
other than the Architectural Committee per Bylaws, Article III, Section 3-motion by Diane; motion is
passed.
A letter in writing indicating desire to serve on a committee will be requested of each committee member for
the records.
10.3 Year's calendar of Board meetings (first Wednesday of each month):
November 5, 2008
April 1
December 3
May 6
January 7,2009
June 3
February 4
July 1
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March 4
August 5
11. Treasurer's Report
11.1 2006-2007 was finalized and received from auditor.
11.2 NECA incurred $347 for 11 NSF checks in September-no deposits were made since September 5 into
Citi Smith & Barney and there was a transfer of $200,000 from CPB to Smith & Barney investment account
on the same date
11.3 Report is accepted with corrections (attached)
12. New Business
12.1 Motion to allow for a grace period through October 15 (instead of September 30) for$10 late-payment
charge of assessment since billing was sent two weeks late-motion by Amy; motion is passed.
12.3 Ad Hoc Operations Review Committee is dissolved since GM's Report was presented tonight
12.4 GM Richard announced that Pacific Aina Development is conducting surveys to acquire the
zoning to construct eight homes at the Waikiki end of Komo Mai at the entrance to Royal Summit.
12.5 Discussion of two Board
vacancies-tabled until next meeting
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10. Announcements
Next meeting: Wednesday, November 5,2008
11. Adjournment at 9:05 to reconvene in Executive Session to discuss personnel issues.
Submitted by,
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Diane Kazama
Secretary
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