Brewer Application Rules and Regulations

Brewer Application
Rules and Regulations
Rio de Cerveza Brew Fest
Saturday, October 24th, 2015
4:00 p.m. to 9:00 p.m.
1280 Desert Sun Drive * Yuma, Arizona 85364
Thank you for your interest in participating in our 3rd annual beer tasting festival! In addition to a
plethora of brewers, the Rio de Cerveza will also have local food vendors and great live music.
Application Deadline is October 9, 2015
Rules and Regulations brewers and distributors must abide by to participate:
o
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Festival Hours:
VIP hours: 4:00 p.m. to 9:00 p.m.
General Admission: 5:00 p.m. to 9:00 p.m.
One table and 4 chairs will be provided to each brewer at no cost. Shade canopies (EZ Up), extra tables and
chairs are available for rent, if needed.
o
Booths must be set up by 3:30 p.m. and all vehicles MUST be off the field no later than 3:00 p.m. The field will be
open by 1:30 p.m. for set up.
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All booths must be professional in appearance. Booth must display professional signage, which identifies the
business/organization and products.
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All brewer representatives must be over 21 years of age and able to show valid ID.
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Security will be provided during the hours of the event. However, the Yuma Visitors Bureau is not responsible for
the security of individual booths. Participants are responsible to secure their own booths, supplies and
equipment.
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Yuma Visitors Bureau will provide a hotel room for one (1) night per brewery, either the day before or the day of
the event. Please complete the Hotel Reservation form included in this packet, if you need this provision.
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There will be no selling of alcohol on site and samples must be no more than 5 ounces. Samples may only be
given to attendees wearing designated wristbands for sampling and must be poured in the Brew Fest sample
mug.
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All brewers must abide by all City, County, State and Federal laws regulating alcoholic sales, consumption and
operations.
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All brewers are required to obtain all required license(s), permit(s), and liability insurance policy. A general
liability and liquor liability certificate of insurance must be provided in the amount of $1,000,000, naming the
Yuma Visitors Bureau and the City of Yuma, Arizona as additionally insured. This insurance must also cover any
bodily injury, illegal activity, property damage and all other liabilities arising from the operation of the exhibit
or products as samples during the event.
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Yuma Visitors Bureau reserves the right to refuse service to anyone or any organization.
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This event’s beneficiary is the Yuma Community Foundation’s Yuma Veterans Fund.
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Applications can be emailed to our Brewer Coordinator Bob Nidiffer at [email protected]
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Applications can also be mailed to:
Rio de Cerveza
180 W. 1st St., Suite D
Yuma, AZ 85364
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Feel free to call our office with any questions, at 928-376-0100.
Brewer Application
*One Brewer per form, please
Brewery Name: _______________________________________________________ Website: _____________________________________
Contact Name: _______________________________________________________ Contact Title: ________________________________
Contact Address: _________________________________________________ City/ST/Zip: ____________________________________
Contact Email: _______________________________________________ Phone: _______________________________________________
Day-of-Event Contact Name: _______________________________________ Phone: ________________________________________
Distributor: _____________________________________________________________________________________________________________
Will your beer be poured from a Distributor’s truck?
Yes
No
Do you acknowledge that as a participant in this event, you must abide by all applicable
liquor laws of the State of Arizona?
Yes
No
Brews/Brands to be poured by bottle:
Brews/Brands to be poured by tap:
(Equivalent of 4 kegs per brand, if possible)*
______________________________________________________________________
(Equivalent of 4 kegs per brand, if possible)*
_____________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
Bottle Tubs Needed: ________________
Keg Tubs Needed: ________________
*Please be prepared with hand wash stations as per Health Department regulations for open food.
Brewery Personnel:
Brewery/Vendor registration includes four Brewery/Vendor Passes. Please list the names of all personnel
you will bring with you. All brewer personnel must check-in. No one under 21 will be permitted on the
event field. Extra Brewer/Vendor passes can be purchased below for $25 each.
______________________________________________________________________
_____________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
Additional Help:
We will be happy to assign volunteer staff to help you man your booth, as available. Please let us know
how many additional pourers you would like us to provide: _______________________________
Extras/Rentals:
Brewer/Vendor Passes @ $25 each: __________________
10’ x 10’ Shade Canopies @ $65 each: __________________
Extra Tables @ $20 each: __________________
Extra Chairs @ $15 for 2: __________________
Subtotal: __________________
Subtotal: __________________
Subtotal: __________________
Subtotal: __________________
Grand Total:__________________
I, _______________________________, representing ___________________________________________________ have read the
Rules and Regulations pertaining to this application. I also understand that any violation of the Rules and
Regulations could result in a suspension in my right to set up a booth at this, and any future, festivals.
Signature: _________________________________________________________________
Date: ________________________________
To be filled out by coordinator:
Date Received:
Date Notified:
Total Tables:
Application Total:
Space Assignment:
Total Chairs:
Payment Type:
Total Brewer/Vendor Passes:
Total Canopies:
2015 Rio de Cerveza Brew Fest
October 24, 2015
Accommodations Request Form
Reservation Deadline: October 10, 2015
Please submit completed forms to:
Host Hotel:
Fernando Zacarias
Yuma Visitors Bureua
180 W 1st St., Suite D
Yuma, AZ 85364
Email: [email protected]
Phone: 928.376.0100 | Fax:
928.376.0133
La Fuente Inn & Suites
1513 E. 16th Street
Yuma, AZ 85365
Yuma Visitors Bureau appreciates the participation and time invested from participating breweries in the
region. For those traveling, one night of hotel accommodations will be available for each participating
brewery. Additional rooms and/or nights may be reserved at a rate of $79.00/night (plus tax).
Brewery Name
Guest Name
Guest Address
City
State
Email
Phone
Date of Arrival
Card Type
Zip code
Date of Departure
Number
Total Room Nights
Expiration
Please send my reservation confirmation by
Fax #
Security Code
Email (listed above)
A credit card is required to secure your reservation(s). Any forms submitted without a credit card will be
returned without the reservation being booked. All reservations will be booked under the brewery’s
name. Please advise your representatives to refer to the brewery when checking in at the hotel. Please
make your reservations early.
To be filled out by Hotel:
Date Received:
Payment:
Booked By:
Total Room Nights:
Confirmation #: