FINNEY COUNTY COMMISSION REGULAR MEETING

FINNEY COUNTY
COMMISSION
REGULAR
MEETING
CALL TO ORDER
AUGUST 18, 2014
FINNEY COUNTY ADMINISTRATIVE CENTER
8:30 a.m.
CHAIRMAN LARRY JONES
Pledge of Allegiance to the Flag and Invocation
Approval of Minutes of Previous Meeting
Approval of Agenda
Approval of Accounts Payable
Public Comment
Agenda
County Health Monthly Report
ASHLEY GOSS, Health
Administrator
Emergency Medical Services Monthly Report
SKYLAR SWORDS, Director
Youth Services Vehicle Bid Results
JIM PERKINS, Director
Community Corrections Signatory Approval
BETH BEAVERS, Director
Finney County Economic Development
Corporation-Job Creation-Westerman, Inc.
LONA DuVALL, Executive
Director
PUBLIC WORKS
JOHN ELLERMANN, Director

Noxious Weed Annual Management
Plan

Federal Fund Exchange AgreementKDOT

Traffic Study – Hwy 83 & Grandview
Drive
Construction Management Selection
RANDY PARTINGTON, County
Administrator
Benefits Consultant Review
RANDY PARTINGTON, County
Administrator
Board Reports
County Administrator Report
ADJOURNMENT
MEETING DATES
Monday, August 18 - 8:30 a.m.
Tuesday, September 2 – 8:30 a.m.
Monday, September15 – 8:30 a.m.
8:30 A.M.
MEMO
To: County Commission
From: Ashley, Health Department
Date: 8-14-14
CC: Randy Partington
We have been extremely busy for the last month and a half with school starting. The waiting
has been full with students needing immunizations. Needless to say, wait times have been
somewhat lengthy as these are walk-in services. In addition I am currently short a nurse.
The employee clinic remains busy as well, we have many days that are completely booked and
end up having appt. slots being double booked to get everyone in. Darlene, Michelle Adcock
and myself will be attending a wellness conference at the end of August in Wichita.
WIC has been looking for possible sites to relocate to after the first of the year, so that we can
move forward with adding services. They have found a building located on 7th street, street by
Bruce Glass. He is willing to finish the building to the specifications required. Danielle (WIC
director) has looked 5 properties and the one on 7th street seemed to be the most reasonable
and had the appropriate space and parking that would be needed. Other properties looked at
were either too big or too small and had limited parking in addition landlords were not willing
work with us on remodeling to meet specifications. The building on 7th is not finished, but they
will finish the property as we specify.
Health Department
Employee
Clinic
Employee
ProAdjust/
Procedures Count
cedures Charges
Writeoffs
2013 Month Count
January
1119
3459
$42,336.64
$6,230.73
February
618
1998
$30,622.21
$5,952.11
March
82
189
665
2194
$24,452.63
$3,817.15
April
79
179
840
2546
$30,662.10
$5,759.78
May
70
209
496
1852
$30,809.23
$5,891.13
June
76
197
602
2263
$34,667.94
$9,414.23
July
97
209
885
3489
$47,934.71 $10,465.23
August
96
195
980
3649
$43,338.20 $10,018.04
September
90
220
980
3500
$41,693.69
$9,900.91
October
96
242
1794
5431
$69,852.49 $13,590.12
November
77
236
945
3080
$48,257.92
$9,995.00
December
76
171
706
2599
$44,356.29 $14,959.58
Total
839
2047
10630
36060 $488,984.05 $105,994.01
Employee
Clinic
Employee
ProProcedures Count
cedures Charges
2014 Month Count
January
90
266
858
2317
$37,460.58
February
81
215
699
2516
$33,508.44
March
106
320
705
2533
$34,561.05
April
120
306
721
2325
$29,307.08
May
73
204
671
2335
$38,901.73
June
75
242
645
2283
$40,962.03
July
108
292
779
2905
$51,382.29
August
September
October
November
December
Total
653
1845
5078
17214 $266,083.20
Accts
Receivable
Net
Self Pay
Insurance Medicaid
Medicare
$36,105.91 $13,521.17 $34,570.78
$6,193.16 $501.63
$24,670.10
$7,720.47 $20,194.41
$793.64
$20,635.48
$7,760.60 $10,628.13
$622.16 $585.35
$24,902.32 $11,351.53 $15,834.86
$84.07
$24,918.10
$9,836.14 $14,535.55
$260.98
$25,253.71 $11,513.50
$9,319.59
$123.18
$37,469.48 $10,278.05 $11,108.65
$64.37
$33,320.16 $10,915.61 $25,216.04
$31,792.78
$7,489.39 $18,101.93
$150.99
$56,262.37 $10,674.97 $16,570.79
$30.00
$38,262.92
$7,279.30 $29,487.02
$29,396.71
$7,295.02
$7,654.32
$8,517.49
$382,990.04 $115,635.75 $213,222.07 $16,840.04 $1,086.98
Accts
Adjust/
Receivable
Writeoffs Net
Self Pay
Insurance Medicaid
$10,514.83 $26,945.75 $18,806.21
$8,695.70
$10,748.85 $22,759.59
$4,533.78 $24,304.88
$10,624.26 $23,936.79
$7,145.06 $19,975.97
$15,198.59 $14,108.49
$7,612.94 $27,232.83
$10,500.99 $28,400.74
$9,672.78 $20,886.02
$11,257.70 $29,704.33
$9,081.99 $18,350.73
$11,717.78 $39,664.51
$7,649.25 $21,394.64
$80,563.00 $185,520.20
$64,502.01 $140,840.77
$0.00
Daycare
County
Licensing
Employee
Fees
Revenue
Clinic
Revenue
Donations collected Total
$54,786.74
$320.00 $29,028.52
$320.00 $19,916.24
$103.50
$220.00 $27,490.46
$94.00
$120.00 $24,752.67
$15.00
$420.00 $21,376.27
$34.00
$420.00 $21,871.07
$55.00
$80.00 $36,211.65
$62.00
$30.00 $25,772.31
$15.00
$120.00 $27,395.76
$75.00
$200.00 $36,665.32
$101.00
$320.00 $23,786.83
$60.00
$0.00 $2,570.00 $349,053.84
$614.50
Daycare
County
Licensing
Employee
Fees
Revenue
Clinic
Revenue
Medicare Donations collected Total
$150.00 $27,651.91
$70.00
$300.00 $29,138.66
$60.00
$12.68
$90.00 $27,223.71
$157.46
$120.00 $34,965.77
$218.03
$90.00 $30,648.80
$252.80
$55.00 $27,487.72
$53.36
$30.00 $29,073.89
$255.68
$12.68
$0.00
$835.00 $206,190.46
$1,067.33
FINNEY COUNTY EMS
CHARGES
2011
Billable
Calls
January
February
March
April
May
June
July
August
September
October
November
December
Total
Jan-July
Summary
2014 Month End Report by Month
2012
Charges
2013
Total
Calls
Billable
Calls
146
106
132
124
154
129
152
118
138
123
135
153
1610
$68,506.43
$53,384.00
$80,795.80
$63,191.70
$77,759.69
$70,699.71
$79,256.70
$58,642.00
$69,304.00
$51,068.38
$61,431.50
$80,260.35
$814,300.26
255
205
235
241
254
214
245
292
241
231
274
2687
161
120
160
153
136
139
136
142
160
125
132
147
1711
943
$493,594.03
1404
1005
Charges
$76,063.29
$61,042.40
$74,866.60
$92,669.53
$80,975.70
$69,981.90
$82,050.60
$85,057.70
$101,635.70
$81,079.60
$77,240.50
$87,600.30
$970,263.82
$537,650.02
Total
Calls
2014
Receipts
1054 $656,215.40
1254
1031
1034
1054 $656,215.40
2012
Receipts
January
February
March
April
May
June
July
August
September
October
November
December
Total
$56,093.59
$37,457.29
$51,050.73
$33,279.41
$48,732.36
$41,212.49
$28,389.44
$40,503.74
$31,458.74
$26,029.17
$19,085.35
$59,124.54
$472,416.85
$41,666.18
$63,351.94
$50,132.92
$49,348.26
$62,428.62
$27,148.00
$86,859.51
$47,773.33
$31,527.20
$55,157.22
$66,839.43
$23,866.49
$606,099.10
$63,863.15 $17,789.48
$47,841.75 $74,658.94
$60,553.36 $74,303.40
$25,107.65 $81,325.49
$14,468.00 $44,125.06
$86,848.38 $56,944.37
$44,953.93 $61,296.03
$71,885.25
$43,522.56
$50,707.29
$16,276.68
$26,277.92
$552,305.92 $410,442.77
$41,700.00
$21,180.00 Final PMT
Jan-July
Summary
of
Collections
$296,215.31
$380,935.43
$343,636.22 $410,442.77
$62,880.00
Total Collec.
Wind Farm
Total A/R
$410,442.77
$62,880.00
$473,322.77
Wind Farm
$625,672.20
276
257
Charges
1034
269
147
130
153
144
154
143
160
156
167
150
Billable
Calls
1523
266
264
2011
Receipts
$62,880.00
Charges
Total
Calls
$81,630.10
$74,943.00
$91,817.20
$77,940.50
$109,964.50
$94,438.70
$94,938.20
$97,135.30
$103,897.90
$90,410.70
$58,235.10
181 $112,282.40
1685 $1,087,633.60
213
259
252
COLLECTIONS
2013
Receipts
2014
Billable
Calls
270
231
164 $97,761.60
153 $92,897.30
148 $84,596.50
154 $96,653.60
152 $94,403.50
125 $80,018.20
158 $109,884.70
8-12-14
James Perkins
Director, Youth Services
Memo
To: Finney County BOCC
Re: Review of Bids for Prevention Sedan Bid.
Youth Services Director, James Perkins will present to Finney County BOCC bids for
review/acceptance:
o Request for bids advertised following BOCC meeting/approval 7-21-14. Youth Services
to offer as trade-in 2004 Ford Taurus, 2003 Honda CRV (Green) & 2003 Honda CRV
(Red).
o Bids obtained from Burtis Motor & Western Motor which meets agency requirements.
o Burtis Motor bids New 2015 Ford Fusion SE with 2.5 liter i-4. Trade allowance is
$7,200.00. After trade costs $12,490.00.
 Three year/36,000 mile bumper to bumper coverage.
 Five year/60,000 mile powertrain warranty coverage.
o Western Motors bids Used 2014 Chevy Impala LTZ (29,140 mi). Trade allowance is
$8,750.00. After trade costs $10,750.00.
 Remainder of three year/36,000 mile bumper to bumper coverage.
 Remainder of five year/100,000 powertrain warranty coverage.
o Youth Services recommends accepting Burtis Motors bid as being slightly more in-line
with agency needs. The Burtis Motor bid includes a new vehicle with full factory
warranty in-place. While the Western Motor bid comes in slightly under the Burtis bid
the advantage of a new vehicle through the Burtis bid is attractive. The Western Motor
bid vehicle has nearly 30,000 miles on it and the Burtis Motor bid is on a new vehicle.
Both bids allow us to come in under the line item allowance of $15,000.
Should you have any questions on these matters please contact Jim Perkins at 620-271-6200.
Thank you
James Perkins
County Administrator’s Office
Randy Partington, County Administrator
[email protected]
Memo
To:
County Commission
From:
Randy Partington
Date:
8/18/2014
Re:
Construction Management
Regarding the correction services building that will be constructed by the Juvenile Detention
Center, the commission previously decided to hire a construction manager at risk company
instead of the design/bid/build process. The building committee that consists of
Commissioners Larry and Dave Jones, County Administrator Randy Partington, County
Engineer John Ellermann, Building Maintenance Director Rex Harrison, Community
Corrections Director Beth Beavers and District Court Administrator Kurtis Jacobs. This
committee interviewed four (4) companies on Tuesday, August 12, 2014 to be able to make a
formal recommendation to the full county commission.
The interviews consisted of two out of town companies and two companies with local ties.
After the interviews were conducted, the committee discussed what company they thought
had the strongest interview in several key areas and then also looked at the proposed cost.
The key areas from the interview were the following:
 Company Overview
 References/Similar Projects
 Resumes of Key Personnel
 Pre-construction Services
 Construction Planning
 Safety Plan
 Fee Proposals.
All four companies are qualified to be selected for the project and scores were close, but the
fee proposal and pre-construction services were important reasons that the committee made
its recommendation. The recommendation from the committee is for the county commission
to authorize the selection of Hutton Construction for project management.
Post Office Box M | 311 North Ninth Street | Garden City, Kansas 67846
Phone 620-272-3542 | Fax 620-272-3599 | www.finneycounty.org
OFFICE OF THE COUNTY ADMINISTRATOR
Darlene Lucas, PHR
Human Resource Director
[email protected]
Phone 620-272-3897
Fax 620-272-3599
August 18, 2014
TO: Finney County Commissioners
RE: Benefits Consultant
Commissioners, with the ever changing federal mandates to remain compliant with the Affordable Care Act, it is
in the best interest of Finney County to engage a benefit consulting group to ensure that Finney County’s health
plan remain in compliance.
Since the adoption of the Affordable Care Act, many city and county government agencies are working with
benefit consultants to ensure plans remain compliant in order to avoid excise tax and fines. The Employee Benefit
Fund will support the consulting group.
The following benefit consulting agencies have responded to a RFQ. Below is the annual price as well as a
recommendation for the consulting agency that best fits the needs of Finney County.
*IMA
Group Benefit Specialists
Bukaty Companies
$37,500 (2 year commitment)
$36,000
$25,000
$40,000 (If County elects 1 yr. contract)
IMA is recommended as the benefits consulting group. The Commission is encouraged to approve the 2-year
contract to collect discount. IMA’s offer is extremely fitting to assist with many areas of employee benefits. Most
importantly, compliance of the Affordable Care Act and its ever changing environment.
It is extremely important that Finney County review and analyze current and future health offerings as budgets
continue to tighten.
Summary of Services:
 Provide method to finally embedding insurance and health risk management strategies into business
strategies
 Assist with more control over how medical insurance is constructed
 Advise and assist in reviewing contract renewals, plan documents, insurance policies.
 Develop, prepare and send an independent self-insurance cost analysis to county monthly. (Currently,
we have to pay for this from BC/BS if we want this monthly at a cost of $100 per request)
 Assist with the alignment of effort and Total Cost of Risk across medical, disability and worker’s
compensation
 Provide strategies for managing a workforce working in the post Health Care Reform mandates
 Provide successful and streamlined means of complying with the demands of Health Care Reform
 Preparation and delivery of annual employee benefit statement to educate county employees of their
entire compensation package. (See attachment)
Many organizations within the county our size and smaller are already using a consultant to ensure that their health
plan and benefits package optimizes every dollar allocated to the employee benefit budget line as well as meeting
all compliance areas. There is no monetary savings to sharing a consultant with an agency because pricing is
based on an employee count.
Finney County Administration Center | Post Office Box M | 311 North Ninth Street | Garden City, Kansas 67846
www.finneycounty.org