Monday March 2 2015 70 0 pm Audience Participation on agenda

Transcription

Amended Agenda
City Council
St Clair Shores
Monday March 2
City
2015 7
00 p
m
Hall 27600 Jefferson Circle Drive St Clair Shores MI
586
48081
Call to Order Roll Call and Pledge of Allegiance
Presentations Memorial Day Parade
Proclamations
Audience Participation on agenda items 2 minute time
1
2
3
Meeting
Logo
limit
3303 www
447
net
scsmi
Winner Jon Rozanski
Submit form to City Clerk prior to start of meeting
150001A at 20001 Pleasant petitioner
Request for Planning Cases PPC150001
Southeast Macomb Sanitary District
for an accessory structure for
a
Special Land Use Approval PPC150001A for construction
the existing utility
public service
for the
b Site Plan Approval PPC150001 for construction of an accessory structure
existing utility
public service
Mile for
for
Planning Case PPC150003 Site Plan Approval at 20701 East Eight
Request
addition and renovations to the existing fitness center
4
5
Bids Orders
Purchase
Contracts
Police Department Roof Improvements
a
6
b
02
2015
Bid opened 17
Authorization of Skate Park
Consent Agenda Items shall be considered without debate by motion
of Council specifically requests action taken separately on said item
a
Bills
7
b
Fees
c
d
Progress Payments
Approval of Minutes
e
Receive
and vote of Council unless a member
none
f
Committee Minutes
File Boards Commissions
Committee on Boards Commissions and
from
the
Council
Sub
Recommendations
g
Committees
To set City Council
h
for April 27 and 28 starting at 6 pm
Recommendation from the Council Sub Committee on Boards Commissions and
Budget Hearings
Committees from
8
9
10
11
Special Meeting
follow from Council Meeting
Updates and ups
Comments by Individual Councilpersons
City Manager
s Report
Audience Participation 5 minute time limit The
Views and Opinions Expressed Under Audience Participation
of the Mayor City Council or
Citizen Only and Do Not Necessarily Represent the Views and Opinions
of
St Clair Shores
Administration of the City
are
those of the Individual
12 Mavor
s Comments
impairments who plan to attend this meeting need to contact
via Michigan Relay Center
3777 771 from TTY if auxiliary aides or services
800 649
available at all City departments Ten 10 business days advance notice is required
Individuals with disabilities
or
at
the
are
3303
s office at 586 447
City Clerk
needed A request for service form
or
is
to the
must submit the request in writing to the City Clerk 12 days prior
Anyone requesting items to be placed on the agenda
will be
on the Council agenda Other matters
action
be
items
official
Council
will
placed
requiring
meeting Please note that only
At the end of each Audience Participation time the cameras
considered under the audience participation portion of the meeting Note
are
returned to the Council
Broadcasts of regular Council meetings
Channel
99
Sunday Saturday
are
and AT
T
shown via Comcast Cable Channel 5 WideOpenWest Cable Channel 10
at 8 a
m Monday
Tuesday
Thursday
at 7
m
p
Agenda
Item 2
March 2 2015
in Honor
Proclamation
of
Parade
Logo Contest
Day
OZANSKI
JONATHAN 1
2015 St Clair Shores Memorial
WHEREAS
the St Clair Shores Memorial
commemorates the
sacrifices
of America Armed Services
WHEREAS
made
by
our men
Day
Contest
encouraging students from the
participate in the parade logo design and
WHEREAS Jonathan Rozanski
WHEREAS
the
as
design
the fourth
was
and
women
serving
in the United States
a
three
Senior
logo
Parade Committee held their fourth
at
contest
St
Clair
Lakeview
Shores
High
school
School
was
Logo
districts
to
selected
by
winner and
by Jonathan and offers a true example of
Parade Committee
s 2015 theme We Thank You For
well executed
Your
Parade is atime
honored tradition that
and
the Parade Committee
Day
Winner
Day
Service
ou
1Ie d ank 2
or 2
our Se
Ge
St Clair Shores
l
t
emorial may r1
arade
2015
NOW
THEREFORE BE IT
RESOLVED
that the
Mayor
and Council
of
the
City of
Clair Shores Memorial
St
Day
Shores on behalf of all our residents and
Parade Committee express their appreciation to Jonathan Rozanski for his creative
logo representation as the St Clair Shores 63rd Memorial Day Parade Logo Contest
Clair
the St
winner
Presented this 2nd
day of March 201 S
COUNCIL COMMUNICATION
From
Michael E
Subject
Smith City Manager
Request for Special
Land Use
approval
at 20001 Pleasant for construction for
existing utility
public
for
an
planning
case
PPC150001A
accessory structure for the
service
Shantelle Hubbard for Liz
Prepared bv
4a
CC
Koto City Planner
CDI
sRecommendation
Manager
I recommend the
PPC150001A
Special
Land Use
approval
for
planning
at 20001 Pleasant for construction for
structure for the
existing utility
public
an
case
accessory
service
Justification
The
Commission recommended Special Land Use approval There are no
items of concern Each statement of intent promise and
or pledge made by you the
Planning
petitioner
upon
agent
the petitioner
or
either
orally
and shall be
or
a
in
writing
condition
if
permitted by Ordinance
of said site plan approval
shall be
binding
Site Plan
Structural Plan
Building Elevations
Draft Planning Commission Meeting
Minutes of
February 24
2015
Council Action
Moved
Member
by
Council
Member
that the recommendation of the
seconded
City Manager
be
Council
by
approved
March 2 2015
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K
PLANNING COMMISSION
MEETING
A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSION
HELD ON
00 P
24 2015 AT 7
M
CHAMBERS
27600 JEFFERSON AVENUE ST CLAIR SHORES MICHIGAN
TUESDAY
FEBRUARY
IN CITY HALL in the COUNCIL
PRESENT
Michael
Descamps
Paul
Doppke Chairman
Kathryn Hanson
Brandon Johnson
Nicole
Mangis
Jeff Mazzenga
Robert Hison
Ed Jones
David
Schelosky
David Burns Alternate
Liz Koto
Shantelle
City Planner
Hubbard Recording Secretary
Jason Arlow
Gary Collins
ABSENT None
CALL TO ORDER
Chairman
Doppke
allegiance
called the
meeting to
order at 7
00 p
m All stood for the
Commissioner Hanson called roll Ten commissioners
Chairman
Doppke
reviewed the four stages of a public
CASE NO PPC150001A
were
pledge
of
present
hearing
REQUEST FOR SPECIAL LAND USE 20001
Pleasant Request for construction of an accessory structure
for the existing utility
public service at 20001 Pleasant
Southeast Macomb Sanitary District represented by AEW
Engineering
Planning
Commission
Meeting
of
February
24 2015
Page
1
The
applicant is requesting Special Land Use approval to allow the construction of a
second accessory structure at 20001 Pleasant The property is owned and occupied by
the Southeast Macomb Sanitary District and there are currently four buildings on site
the main operations building and three smaller accessory buildings The Southeast
Macomb
Sanitary
buildings
and construct
The
Planning
District
SEMSD would like to demolish
pole barn to house equipment
a new
Commission and
City
two of the
existing
and be used
as a
accessory
garage
Council understand that your presence here
tonight
constitutes that you are a legal representative of the petitioner for Planning Cases
PPC 150001 and PPC 150001 A Each statement of intent promise and
or pledge made
by
be
you the
binding
petitioner
upon the
or
agent either
petitioner
orally
and shall be
or
a
in
permitted by Ordinance shall
of said special land use and site
writing
condition
if
plan approval
STANDARD FOR GRANTING SPECIAL LAND USE APPROVAL Section 35
83
4
a
Impact on Surrounding Development The proposed special land use shall not
negatively affect surrounding development through the placement of exterior
functions and
physical elements
been met consideration shall
i
The location and
relation
to
determining
be given to
In
screening
whether this
requirement
of vehicular circulation and
parking
areas
in
the
surrounding development
screening is necessary as the surrounding development
municipal and industrial in nature
No
ii
has
The location and
screening for outdoor storage outdoor activity or work
equipment in relation to surrounding development
area
and mechanical
The
proposed building
and any work
is all
on
would be for storage of vehicles and machines
those machines or vehicles would be conducted
inside
iii
proposed use Approval of a special land
use may be conditional
upon operation within specified hours considered
insure
minimal impact on surrounding uses
appropriate to
The hours of operation of the
The hours of operation of the
Planning
Commission
Meeting
of
February 24
2015
facility
would not
change
Page
2
iv
The bulk
relation
placement
to
the
b
proposed
use
in
surrounding use
The
is
and materials of construction of the
of materials for construction would be
placement
ample space
on
site There
with Master Plan The site is zoned 1
RA Single Family
Residential The RA
1 zone allows for public and utility buildings within the
Compatibility
district with
special
use
surrounding municipal
The
approval
uses is
existing
compatible
use
especially
it relates to the
as
with the Master Plan
c
Public Services The
d
Impact on Traffic
i
Proximity and Access to Major Thoroughfares The property abuts
94 is available via the Industrial
Pleasant and access to 9 Mile and I
existing public
services
are
adequate
for the
proposed
use
Drives
ii
Estimated Traffic Generated
estimated to increase
iii
Proximity
by
the
Proposed
Use Traffic is
and Relation to Intersection The property is
at
not
the T
intersection of Pleasant and East Industrial Drive
iv
Adequacy of Site Lines
v
Location of and
available
vi
Required
can
vii
e
the
on
access
existing
Vehicular
activities
processes
be
so
In
determining
given
and
located
to
the
or
on
whether this
production
to
traffic Public
land
or
be detrimental
vehicular
movements
walkways
use
will not be affected
shall not involve any
conditions of operation and shall not
to
public health safety
or
welfare
requirement has been met consideration shall be
noise vibration smoke fumes odor dust glare
of traffic
light
Potential Detrimental effects from the
Planning
is
site
proposed special
as
parking
site
materials equipment
designed
be affected
to off
street parking Off street
pedestrian
Detrimental Effects The
not
Turning Movements Any
be accommodated
Provisions for
Site lines will
proposed
uses are
i
Hours of Operation The hours of operation
ii
Music N
A
Commission
Meeting
of
February 24
2015
are
not
expected
to
change
Page
3
iii
Storage
iv
Trash from patrons Trash
times
v
Smoke N
A
vi
Liability
of materials in the off
season There will be
must
no
outdoor storage
be contained and maintained
all
at
A
N
f
Enhancement of Surrounding Environment No enhancements
g
Isolation of Existing Land Use The proposed special land use will not result in
small residential development being substantially surrounded by non
residential
are
proposed
a
development
ITEMS OF CONCERN There
Staff recommends
are no
items of concern
approval of the Special
Land Use request based
on
attention to the
items listed
Jason Arlow from
The
building
Public Works
put up 48
A little bit
going
x
Anderson Eckstein
is located
to
the
just
They plan on taking
30
pole
driveway
barn similar
west
and Westrick Inc is the architect on this project
to north of Department of
of the Civic Arena and
down the two older
to
the
pole
work will be involved
to have three overhead doors This
barn that is
to
get
existing buildings
remaining which
to access to
building
the
building
and in its
place
is to the north
Inside
they are
will be for maintenance and storage
for the vehicles
Chairman
questions
problems
Doppke
about the
stated that Ms Koto did hear from
case
Ms Koto
through
was
one
told that
neighbor which they had
they do not have any
with it
Chairman
Doppke
open the
Chairman
Doppke
closed the
Chairman
Doppke now
public hearing which
a
the
about 80 years old
are
Commission
present
turned to the board for any discussions
stated that this is
buildings
no one was
public hearing
Commissioner Hison stated that this is
Planning
email
only
good plan
Meeting
of
a very
and that this
February 24
isolated
facility
2015
area no
homes within 500 ft
has been there since 1926 and
He
some
of
Page
4
Commissioner Hison made
approve
case
a
motion and
supported by
Commissioner
Jones
to
PPC150001A
AYES ALL
As
a
Planning Commissioner
proposed site plan
meets
your role is to
ensure
that the
the intent of the city
s Zoning
Ordinance by satisfactorily complying with the 24 topics listed in
509 35
section 15
82 The 24 topics within this plan review are
intended to reveal whether a proposal meets the intent of the
s Zoning Ordinance
city
statutes
Master
Plan and relevant
Any additional subjects
or
state
topics will be reviewed and
studied by other applicable departments
once
the petitioner has
applied for a building permit
CASE NO PPC150001
REQUEST FOR SITE PLAN APPROVAL 20001
Pleasant request for site plan approval for construction
an
existing utility
public
of
service
at 20001
Pleasant Southeast Macomb Sanitary District
represented by AEW Engineering
The request is reviewed
The
applicant
is
as
requesting
follows
site
plan approval
to allow the construction of a second
accessory structure at 20001 Pleasant The property is owned and occupied by the
Southeast Macomb Sanitary District and there are currently four buildings on site the
main operations building and three smaller accessory buildings The Southeast Macomb
Sanitary District SEMSD would like to demolish two of the existing accessory
buildings and construct a new pole barn to house some equipment and be used as
a
garage
Planning Commission Chairman Please read
reviewing the site plan to the petitioner
this statement into the record prior
to
The
Planning Commission and City Council understand that your presence here tonight
constitutes that you are a legal representative of the petitioner for Planning Case
PPC 150001 Each statement of intent promise and
petitioner
Planning
or
agent either orally
Commission
Meeting
of
or
in
February
writing
24 2015
if
permitted by Ordinance
shall be
binding
Page
5
4b
CC
Michael E
From
Subiect
Smith City Manager
Request for
Site Plan
Approval
for
20001 Pleasant for construction for
public
utility
Prepared by
planning
an
case
PPC150001
at
existing
service
Shantelle Hubbard for Liz Koto
City Planner
CDI
sRecommendation
Manager
I recommend the Site Plan
Approval
20001 Pleasant for construction for
public
utility
for
an
planning
case
PPC150001
at
existing
service
Justification
Planning Commission recommended site plan approval subject to the conditions of
the city planner
sreport including 1 A variance from the Zoning Board of Appeals for a
second accessory structure in excess of 144 square feet is required 2 A variance from
the Zoning Board of Appeals is required to allow an accessory structure within the front
yard of a residential property 3 A variance from the Zoning Board of Appeals for wall
or
height and total height will be required 4 Each statement of intent promise and
if
made
the
or
either
or
in
agent
pledge
by you
petitioner
orally
writing permitted by
Ordinance shall be binding upon the petitioner and shall be a condition of said site plan
approval
The
Site Plan
Structural Plan
Building Elevations
Minutes of
February 24
2015
Council Action
Moved
Member
by
Council
Member
seconded
City Manager
be
Council
by
approved
March 2 2015
Page
1 of 1
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approve
case
a
motion and
supported by
Commissioner Jones to
PPC150001A
AYES ALL
As
a
Planning Commissioner
your role is to
ensure
that the
site
plan meets the intent of the city
s Zoning
Ordinance by satisfactorily complying with the 24 topics listed
proposed
section 15
509 35
82 The 24
topics within this plan
intended to reveal whether
proposal
s Zoning Ordinance
city
a
Master
meets
in
review are
the intent of the
Plan and relevant
state
topics will be reviewed and
studied by other applicable departments once the petitioner has
statutes
Any additional subjects
CASE NO PPC150001
The
applicant
is
operations
REQUEST FOR SITE PLAN APPROVAL 20001
Pleasant request for site plan approval for construction of
an
public service
accessory structure for the existing utility
at 20001 Pleasant Southeast Macomb Sanitary District
represented by AEW Engineering
as
requesting
follows
site
plan approval
to allow the construction of a second
20001 Pleasant The property is owned and occupied by the
Sanitary District and there are currently four buildings on site the
building and three smaller accessory buildings The Southeast Macomb
accessory structure
Southeast Macomb
main
or
at
Sanitary District SEMSD would like to demolish two of the existing accessory
buildings and construct a new pole barn to house some equipment and be used as
a
garage
Planning
reviewing
Commission Chairman Please read this statement into the record
the site
plan to
the
prior
to
petitioner
City Council understand that your presence here tonight
PPC 150001 Each statement of intent promise and
petitioner or agent either orally or in writing if permitted by Ordinance shall be binding
The
Planning
Planning
Commission and
Commission
Meeting
of
February
24 2015
Page
5
upon the
petitioner
and shall be
a
condition of said
special
land
use
and site
plan
approval
1 Zoning
The
Public Services
been
follows
of the
parcel
is 1tA
l
Single Family Residential Utility and
uses once the
Special Land Use request has
considered allowable
approved
2 Adequacy
adequate for
3
zoning
are
as
of Information
Section 35
82 5 a
The information
provided
is
this review
Site Design Characteristics
demolition of two
existing
Section 35
82 5 b The
structures and the construction of
site
plan
one new
indicates the
487 square
1
foot
garage The accessory structure portion of the single family residential ordinance allows
for 2 accessory structures The first
064 square feet
accessory structure cannot exceed 1
and the second accessory structure cannot exceed 144 square feet
A variance from the
excess
4
of 144 square
Zoning Board of Appeals
feet is required
Preservation of Natural Areas
for
a
second accessory structure in
82 5 c
Section 35
There
are no
natural
areas
to
preserve
5 Privacy Section 35
82 5 d The existing site is surrounded by municipal buildings
and it is adjacent to I
94 and a few industrial buildings Privacy is not an issue
6 Emergency
Vehicle Access
82 5 e Emergency
Section 35
vehicle
access
will
not
change
7 Ingress
the
same
and Egress
via
a
8 Pedestrian
single
Section 35
82 5 f Ingress
drive
Circulation
9 Vehicular and
layout is adequate
approach
on
and egress
to
the site will remain
to Pleasant
Section 35
82 5 g
Pedestrian circulation will
Pedestrian Circulation Layout
not
82 5 h The
Section 35
change
circulation
for this review
10 Drainage Section 82
35 5 i The site plan proposes to re
pave a portion of the
existing driveway No special drainage plans are required for repaving Additionally
floor drains are proposed within the building
Planning
Commission
Meeting
of
February
24 2015
Page
6
Exterior Lighting Section 35
82 5 j Exterior lighting is proposed above the
overhead doors and the man door on the north side of the building The doors are
11
proposed
to face
southwest
Public Services
12
SEMSD
Section 35
82 5 k The Southeast Macomb
will benefit from the construction of this building
13 Landscaping Fences
proposed
and Walls
No
82 5 1
Section 35
Sanitary
new
District
landscaping
is
14 Exterior Building Treatment Section 35
82 5 m The site plan indicates the
barn
will
be constructed ofpre
pole
finished vertical metal siding and a metal roof The
proposed finish material of the accessory structure is in keeping with the other
municipal buildings within this area Accessory
industrial
be brick Metal siding is an
acceptable finish material
Waste Storage
15
structures are not
required
to
Waste storage will be contained within the
Section 35
82 5 n
building
Mechanical Equipment
16
mechanical
equipment
Section 35
82 5 o The site plan
will be contained within the
73 12 a Parking
17 Parking Section 35
this
building
will not be affected
by
the construction of
building
18
Setbacks
Section 35
66
The site
plan
structure will be located 11
75 feet from the
requirements
front setback
of
indicates that all
a
indicates that the
proposed
property line The side and
accessory
setback
rear
for accessory structures within a residential district is 2
5 feet There are no
because
structures
are
requirements
required to be in the rear yard
accessory
residential property
A variance from the
structure within
Zoning Board of Appeals is required
the front yard of a residential property
to allow
an
accessory
19 Building Height Section 35
66 The site plan indicates that the building is
to
be
23
feet
total
with
14 foot walls The accessory structure ordinance limits
proposed
total
height to
15 feet with 9 foot walls in residential districts
A variance from the
be
Zoning
Board of Appeals for wall
height
and total
height will
required
20
Transformer Pad No
21 Screening
Planning
Wall
Commission
No
new
screen
Meeting
of
transformers
wall is
February
are
proposed
required
24 2015
Page
7
22 Suns
Signage
has not been
proposed
23 Loading Section 35
75 Loading
and
unloading will
take
place
within the
building
24
Other
ITEMS OF CONCERN
Staff recommends
3 18
19
approval of this proposal
based
on
attention to the items listed
above
Jason Arlow from
The
building
Public Works
west
They plan on taking
and Westrick Inc is the architect
of the Civic Arena and
to
on
this
project
north of Department of
down the two older
existing buildings and in its place
the pole barn that is remaining which is to the north
pole
work
will
be
involved
to get to access to the building Inside they are
driveway
have three overhead doors This
building will be for maintenance and storage
put up 48
A little bit
going to
Anderson Eckstein
is located just to the
x
30
barn similar
to
for the vehicles
Commissioner Hison stated to the
concern
3 18
19 that those the
conditions of 3
18
19
as
a
petitioner to make sure that he is aware ofthe items
petitioner will have to go to ZBA for their approval
motion for
case
PPC150001 to be
listed supported by
Commissioner
approved
Descamps
of
with the
AYES All
As
Planning Commissioner your role is to ensure that the
proposed site plan meets the intent of the city
s Zoning
Ordinance by satisfactorily complying with the 24 topics listed
a
in
509 82
section 15
35 The 24 topics within this plan review are
intended to reveal whether a proposal meets the intent of the
s Zoning Ordinance
city
statutes
Master
Plan and relevant
Any additional subjects or topics will be reviewed and
studied
by other applicable departments
Planning
state
Commission Meeting of
February
24 2015
once
the petitioner has
Page 8
5
CC
From
Michael E Smith
Subject
Request for site plan approval planning case PPC150003 at 20701 East
Eight Mile Rd for addition and renovations to the existing fitness center
represented by Gary Collins Fitness International LLC
City Manager
Prepared bv Shantelle Hubbard for Liz Koto
City Planner
CDI
sRecommendation
Manager
I recommend the site
plan approval planning
case
PPC150003
at 20701
Eight Mile Rd for addition and renovations to the existing fitness
center represented by Gary Collins Fitness International LLC
East
Justification
Planning Commission recommended site plan approval subject to the conditions of
the city planner
s standard
s report including 1 The installation of some of the city
Nautical lights in the parking lot near the street to match the lights installed at the
developments at the corner of 8 Mile and Harper 2 A landscaping plan will be required
for final building permit submittal Staff recommends the installation of either a 30 inch
brick knee wall dense landscaping or a combination of both to match the surrounding
developments 3 Mechanical equipment whether placed at grade or on the roof of the
The
structure
must be screened
on
all visible sides
A variance from the Zoning Board of Appeals for total building height 5 A variance
for the wall will be required from the Zoning Board of Appeals 6 The sign is
4
existing legal conforming
non sign In the event LA Fitness is interested
in anything more than a face change then the sign must be removed altogether or
or pledge made
placed on private property 7 Each statement of intent promise and
by you the petitioner or agent either orally or in writing if permitted by Ordinance shall
be binding upon the petitioner and shall be a condition of said site plan approval
considered
an
Site Plan
Structural Plan
Building Elevations
Minutes of
February 24
2015
Council Action
Moved
Member
by
Council
Member
seconded
City Manager
be
Council
by
approved
March 2 2015
Page
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CASE NO PPC150003
The
is
applicant
addition to the
update
the
a
Site Plan
fitness
existing
The
fitness
Approval
center
existing building
facade
has remained
follows
as
requesting
and exterior of the
as
REQUEST FOR SITE PLAN APPROVAL 20701 East
Eight Mile request for site plan approval for addition and
renovations to the existing fitness center represented by
Gary Collins Fitness International LLC
LA Fitness is
and relocate the
existing building
center
for renovations and
was
proposing
pool
a
069 square
4
foot
to renovate the interior
to a new rear
constructed in the
addition
as
well
1980 and it
early s
purchased
for the duration of its existence LA Fitness has
the property and they are proposing the newest prototype design for this location The
proposed relocation of the pool to a rear addition would allow for the placement of a
large
aerobics
along with expanded floor plan for workout equipment The existing
locker rooms would also be upgraded Access to the pool would be through the locker
rooms which is a typical layout for indoor pools The existing front facade is proposed
to
completely removed and rebuilt incorporating EIFS pre
finished metal panels
simulated wood panels a new curtain wall system and updated windows
room
Planning Commission Chairman Please
reviewing the site plan to the petitioner
read this statement into the record
prior
to
The
Planning Commission and City Council understand that your presence here tonight
150003 Each statement of intent promise and
No
or pledge made by you the petitioner
or
either
or
in
if
agent
orally
writing permitted by Ordinance shall be binding upon the
petitioner
and shall be
a
1
Zoning The
fitness center is
zoning
an
condition of said
as
special
land
Commission
of the
allowable
Meeting
and site
plan approval
follows
parcel
use
is B
2
Community
of
Business District The
existing
within this district
2 Adequacy of Information Section 35
82 5 a
for
this
review
adequate
Planning
use
February
24 2015
The information
provided
is
Page
9
3
Site Design Characteristics
renovation of the front
82 5 b The site plan indicates the
Section 35
facade and a 4
069 square foot addition to the rear The parking
lot would remain the
same
proposed throughout
the
as would the
building
brick to match the remainder of the
The
and
east
rear
west
elevations
addition is
proposed
New windows
to
are
be constructed of
building
4 Preservation of Natural Areas Section 35
82 5 c There are no natural areas to
on
this
the
is
preserve
site however
city open to working with LA Fitness to allow
members of the fitness center to use Brys Park
s walking trail and to allow access to the
rear of the LA Fitness site to
a
to
place gate
Brys Park for cell tower maintenance
vehicles
Staff recommends
exchange
discussing
for assistance to
the
possibility of an agreement
maintain the walking path
to
use
Brys
5 Privacy Section 35
82 5 d The city prefers to maintain the existing
fence adjacent to the fitness center in place of a concrete screen wall
6 Emergency
change
7 Ingress
change
8
Vehicle Access
and Egress
Section 35
82 5 f Ingress
Pedestrian Circulation
9 Vehicular
layout
10
is
Drainage
11
to
82 5 g
Section 35
and Pedestrian Circulation
adequate
renovation
82 5 e Emergency
Section 35
and egress
vehicle
to
Park in
chain link
access
the site will
will
not
not
Pedestrian circulation will not
change
Layout Section 35
82 5 h The circulation
for this review
Section 82
35 5 i Parking
lot improvements will
occur as
part of the
the site
Exterior Lighting
Section 35
82 5 j Exterior lighting
has been proposed
on
the
plans
Staff recommends the installation of some of the
the
parking
the
corner
lot
near
the street to match the
of 8 Mile and
in
at
Harper
12 Public Services Section 35
82 5 k
proposed use
13 Landscaping
city standard Nautical lights
s
lights installed at the developments
Fences and Walls
Public services will
82 5 1
Section 35
not
A
be affected
by
landscaping plan
the
has
not
been submitted for this review
Planning
Commission
Meeting
of
February
24 2015
Page
10
A
landscaping plan
will be
for final
required
recommends the installation of either
or a
combination of both to match the
a
building permit
submittal
Staff
30 inch brick knee wall dense landscaping
surrounding developments
14
Exterior Building Treatment Section 35
82 5 m The site plan indicates a
addition of 4
069 square feet proposed to match the brick construction of the main
building Additionally the front facade is proposed to be removed completely and
replaced
Finally
15
with
all
a
combination of engineered wood
windows
existing
Waste Storage
the far northwest
16
are
planks metal EIFS
proposed to be replaced
and
new
rear
windows
Waste storage will continue to be located at
of the property Anew trash enclosure has been proposed
Section 35
82 5 n
corner
Mechanical Equipment
the south side of the
Mechanical
82 5 o A transformer has been proposed
Section 35
to
building adjacent the new addition
equipment
must be screened
whether
placed
at
grade
or on
on
the roof of the structure
all visible sides
on
17 Parking Section 35
73 12 a The parking requirement for a fitness center is 6
spaces per 1
000 gross square feet Based on the square footage of the existing building
the
plus
proposed addition totaling 28
224 square feet the parking requirement is 169
There
are a total of 336 parking
spaces
spaces provided in the existing lot
18
Setbacks
Section 35
66
The setbacks
follows
Pro osed
Re uired
side
West side
North rear
50
S0
12
0
65
20
South
60
40
East
front
19 Building
new
are as
facade is
Height
Section 35
66
to
be
35
S
proposed
A variance from the
Zoning
The site
plan indicates
Board of Appeals is
required
the
building height of the
for total
building height
20 Transformer Pad A transformer has been proposed on the west side of the building
adjacent to the new pool addition See number 16 Mechanical Equipment for review
21 Screening Wall No screen walls exist on this property The original site plan was
approved without a wall The city desires to keep the chain link fence and not construct a
wall
at
this location to
Planning
Commission
ensure
Meeting
of
safety
within the
February
24 2015
city park
and the LA Fitness
parking
lot
Page
11
A variance for the wall will be
Si
22
ns
Sign
existing pole sign
The
sign
Zoning Board
review will be conducted
during
of 8 Mile road
is considered
an
altogether
way
of
right
the
sign permit
conforming sign
existing legal non
than a face change
anything
placed on private property
more
or
23 Loading Section 35
75
24
from the
is within the
Fitness is interested in
removed
required
No
loading zone is
of Appeals
however
process
the
In the event LA
then the
sign
must be
necessary
Other
ITEMS OF CONCERN
Staff recommends
above
Gary
approval
4 11 13 16 19 21 22
of this proposal based on attention
to the items listed
Collins of Fitness
International Inc is the current operator for LA fitness what they
proposed front facade renovation as well as a proposed 4500 sq ft addition to
the existing building The existing egress will be maintain Not only are they doing the
addition they will be doing the maintenance and repair the existing asphalt parking lot
have is
and
a
rerelighting
striping
will attain the trash
can
which the residents
are
and the
grade
receptacles
grateful
issue The
The drastic
area
in the far northwest
improvement
is
on
which
corner
the interior part
very
Chairman
Doppke stated regarding issue 4 in exchange for some help on the walking
path through Brys Park The petitioner stated currently the operations group would be
initially the first approach they will have to go before anything can be considered for the
walkway through Brys Park besides outside contributions and recommendations to be
considered
Ms Koto stated that Mr Collins and her did
and stated that it will be
process of trying to
speak
walkway through Brys Park
will have to go through there
of the
something that Gary Collins
approved
get this
There is
a
walking path in the facility Paul
residents and LA Fitness members
Commissioner Hison the
previous
owner
suggested
of the
it may be
building did not
good
for both
want to
parties
the
support maintain
the
walking area that is why the gate remained closed They are trying to have this in
shape so that they can open the gate to utilize the walkway There would have to be
agreement made because they would have more fitness members using the walkway
Commissioner Mazzenga asking if this is going to be a signature store or will this be
open to all members Mr Collins stated that this would be open
Planning
Commission
Meeting
of
February
2015
24
to
all of the members
Page
12
Commissioner Hanson stated
have nautical
problem using the
lights Gary Collins stated that throughout the parking lot those types of lights
will leave a blue cast We have approximately 300 parking spaces to light up If the
board would like they may be able to accent the entrance with the nautical
lights She
also stated that all mechanical equipment must be screened The north wall of the pool
area will be elevated
Commissioner Hanson also mentioned that the petitioner would
have to go to the Zoning Board of Appeals for items 19 and 21
we
lights
will there be
a
nautical
Commissioner
Schelosky stated to the petitioner that they will have to submit plans for
landscaping for final approval They are asking fora 30 knee wall or possible heavy
landscaping with shrubs or both Unfortunately the wall is in disrepair so they would like
to discuss the potential of
removing the wall and replacing with the hedge row They are
torn with
site
and
existing
utilizing the parking spaces We have a vehicle overhang and
getting the basement wall and still have enough room for the hedges and the vehicle
the
overhang
Commissioner
Schelosky asked if there is a change in the signage The south elevation
signage
changed with a new element with a logo switch Per the ordinance they
will have to go for a variance The signage in the windows will be illuminated They are
proposing to have building signage on the north and west elevations One of those had
signage previously from prior tenant which is not sign material so they would have to go
through sign arbitration They are proposing windows accents on the expressway side
will be
Commissioner Jones
pool they will have all of the mechanical area will be
gutted and replaced Commissioner Doppke when will the construction start Mr
Collins responded they will be in for the building permit mid
April and start around June
ls Commissioner Jones asked how long will it take The petitioner replied around 6
months to
complete
Commissioner
petitioner
the
construction
Schelosky
stated that
Commissioner
regarding
they
asked if
Schelosky
the conditions of 4
they are bringing
will bid it
made
a
in their
own
contractors The
out
motion for
11 13 16 19 21
22
as
case
PPC150003 to be
listed supported by
approved
with
Commissioner
Mazzenga
CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES
OF
February 10
2015
Commissioner Hanson noted
Johnson is
Planning
not an
some
changes
on
the minutes
to
be
as
follows Brandon
alternate and that David Burns is the alternate
Commission
Meeting
of
February
24 2015
Page
13
6a
CC
From
Michael E Smith
City Manager
Subiect
Request approval
to award bid for Police Station Roof
Prepared bv
Shantelle Hubbard for
Christopher
R
Improvements
Rayes
CDI
sRecommendation
Manager
I recommend
approval
Roofing Inc
in the amount of 88
400
to award bid for Police Station Roof
Improvements
to Tri Star
Justification
Recommendation of Tri Star
Roofing
Bid Review Letter from
Inc
see recommendation
Anderson Eckstein
and
Westrick
letter from
AEW
Inc
Bid Tab
Council Action
Moved
Member
by
Council
Member
seconded
City Manager
be
Council
by
approved
March 2 2015
Page 1 of 1
DERSON ECKSTEIN AND WESTRICK INC
AN
1
Sj
51301 Schocnherr
Civil
February 23
2015
Chris
Director of
City
Rayes
48315
Road Shelby Township Michigan
Engineers
Surveyors
586
1234
726
Architeets
Community Development
of St Clair Shores
27600 Jefferson Circle Dr
St Clair
Shores Michigan
48081
Recommendation of Award of Contract
Reference
Police Station Roof
AEW
Dear Mr
Project
Improvements
No 0476
0150
1
Rayes
Fallowing public advertising and bid solicitation we publicly opened bids for the
project at the City of St Clair Shores on February 17 2015 Six bids were received
were
under our
opinion
referenced
all of which
of construction cost Attached you will find the bid tabulation for your
review
The low bidder is Tri Star
of
00
400
88
irregularity
in their
procedures per
and not
equal
of Kimball Twp with
Roofing Inc
References contacted
bid
the bid
a
to the
specified
base bid
including contingency
very positive
manufacturer substitution was made without
specifications
A Carlisle roof was bid as
alternate to the base bid The Carlisle roof
as an
a
Tri Star did however have
were
Firestone
a
system in
following
an
the proper
base bid in lieu of Firestone
our
opinion
is considered
an
System
of Whitmore Lake with
base bid
including
00 References contacted were also very positive Quality Raofing did
800
contingency of 94
bid the specified Firestone roofing system in their base bid with no alternate bid
The
second
low bidder is
Quality Roofing Supply
a
opinion we believe that both contractorsare qualified to construct this project and have
successfully performed similar work in the past If the City chooses to waive the low bidders
bidding irregularity and accepts the equal roofing system then AEW would find Tri Star Roofing
acceptable
In
our
Sincer
mason
cc
ly
R Arlow AIA
Mary
A Kotowski
Lyle Winn
Enclosure
City
Cierk
PE
Bid Tabulation
0476
0150
0150Corr
M
1
doc
RecAward
Letters
Fax 8780
586
726
Engineering Strong
Communities
com
inc
ae
wwu
TABULATION OF BIDS
Police Department Roof
City
mprovements
of St Clair Shores
a
L
AEW PROJECT NO
0476
O150
Prepared by Anderson
Eckstein and Westrick Inc
DATE
2 17
2015
51301 Schoenhei Road
TIME
10
30 AM
Shelby Township MI 48315
VENDOR RANKI
G
RANK
VENDOR NA
fE
TOTAL BID
BID BOND
ADD No
1
Tri Star
00
400
88
Yes
Yes
2
Quality Roofing Supply
00
800
94
Yes
Yes
3
LaDuke
00
200
02
Yes
Yes
4
Esko
000
104
00
Yes
Yes
5
Lutz Roofing
510
119
00
Yes
Yes
6
Newton Crane
000
123
00
Yes
Yes
Roofing
Roofing
Inc
Sheet Metal
Roofing
Roofing
Inc
From
Michael E Smith
Su biect
Authorization of Skate Park
Prepared bv
Mary
A
Kotowski
6b
CC
City Manager
MMC
sRecommendation
Manager
I recommend the
approval of commissioning Carlisle Wortman for grant writing services
an amount not to exceed 3500 authorize administration to apply for the Land Water
and Conservation grant for the Skate Park and to set a Public Hearing on March 16
in
2015 to hear comments
Justification
The Skate Park members have worked
with
a
Skate Park Phase 1 to
The next
diligently to raise the required funds
be located at Kyte Monroe
to
proceed
City Administration and Carlisle Wortman to write and
apply for the Land Water and Conservation Grant application The Grant application
process requires City Council to hold a Public Hearing on this project
step
is to authorize
Council Action
Moved
Member
by
Member
Council
Council
by
City Manager be approved to
seconded
commissioning Carlisle Wortman for grant writing services in an amount not to exceed
3500 authorize administration to apply for the Land Water and Conservation grant for
the Skate Park and to set
a
Public
Hearing
on
March
16
2015 to hear comments
March 2 2015
Page
1 of 1
CC 7
From
Michael E Smith
Subject
Consent
Prepared by
Mary
A
City Manager
Agenda
Kotowski MMC CMMC City Clerk
City Manager
sRecommendation
I recommend the
approval
of the consent
items
agenda
as
presented
Items Presented
a
Bills
b
Fees
c
d
Progress Payments
Approval of Minutes
e
Receive
none
f
Committee Minutes
Recommendations from the Council Sub Committee on Boards Commissions and
g
Committees
To set City Council
h
Recommendation from the Council Sub Committee
Committees from
Budget Hearings
for
on
starting
Special Meeting
by motion and
separately on said item
Items shall be considered without debate
specifically requests
at 6 pm
Commissions
and
Boards
27 and 28
April
action taken
vote of Council unless
a
member of Council
COUNCIL ACTION
Moved
seconded
by Council Member
that the Consent
Agenda
City Manager with
the
items be
approved
at
exception of the following
that
were
by Council Member
presented and recommended by
the
item numbers
removed and considered
separately
March 2 2015
Page
1 of 1
From
Michael E
Subject
Item 7a
7a
CC
Smith City Manager
Check Approval List
Preaared bv
Natalie Turner
City Manager
sOffice
s Recommendation
Manaoer
079 for
2
50
approval of the release of checks in the amount of 361
services rendered of the report that is 16 pages in length and of the grand total amount
of 50
0
2
361
79 218
13 went to other taxing authorities
328
I recommend the
Council Action
Moved
Member
by
Council
Member
seconded
Council
by
City Manager be approved
March 2 2015
00
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7
CC
From
Michael E Smith
Subject
Item 7c
City Manager
Progress Payments
Natalie Turner
Prepared bv
sOffice
City Manager
sRecommendation
ManaQer
recommend
the
Florence Cement
approval of the following bills
Company Inc
95
673
22
Council Action
Moved
Member
by
Council
Member
seconded
City Manager
be
Council
by
approved
March 2 2015
ANDERSON
0
v
c
Civil
February 12
Chris
ECKSTEIN AND WESTRICK INC
51301 Schoenherr
Engineers
Road Shelby Township Michigan
Surveyors
Architects
48315
586
1234
726
2015
Rayes RA AICP
Community Development
and
City of St Clair Shores
Inspection Director
27600 Jefferson Circle Drive
St Clair Shores Michigan 48081
Reference
Dear Mr
2013 Concrete Pavement Reconstruction
Project
Bayview Maxine and Kipling
AEW Project No 0450
1 and 0454
0150 0443
Rayes
Enclosed
find
Final Estimate No 10 Final
please
Balancing Contract Modification No 4
along with Consent of Surety and Sworn Statement for the above referenced
project we
recommend payment for the Net
Earnings this Period see Page 2 in the amoun of
made to Florence Cement
Company Inc 12585 23 Mile Road Shelby
Township M 48315
e
95
673
22
Please
and
sign
one
all three copies of the Contract
Modification and send
back to Florence Cement
Inc
one
back to
our
office
Company
If you need additional
information please feel free
to contact
our office
Sin
Chown PE
cc
Florence Cement
Company
0
M
FinalEst
Letters
Corr
0150
0450
150 and
Fax 8780
586
726
Inc
docx
CM
Engineering Strong Communities
com
aewinc
www
Construction Pay Estimate Report
Anderson Eckstein and Westrick
2211
1
2015
28 AM
FieldManager
0450
0150 2013
Contract
Concrete Pavement Reconstruction
Project
Estimate
Estimate
Entered
No
Estimate
Date
gy
Type
10
22
1
2015
Bradley M Smith
All Contract
Work
Construction
Completed
Started Date
2013
15
11
Ob
5
2013
9
7
Managing
Office
Final
Prime Contractor
Florence Cement
Company
12585 23 Mile Rd
Shelby Township
MI 48315
2623
Comments
Current Contract Amount
Percent
Item
Complete
424
291
1
36
100
Usage Summary
Project
0150
1
0443 2013
Category
Project
0000
Item Description
Unit
Observation of Matenai and
Work to be Performed Crew
Item Code
Wday 8507042
Prop Project Item Mod
Ln
Line No Type
No
0915
0910
SA
001
Quantity
Item
000
2
Price
Dollar Amount
00
550
100
1
00
0000
100
1
00
Days
Subtotal for
Category
Subtotal for Project 0150
1
0443
Project
0150
0450 2013 Concrete Pavement Reconstruction
Project
Category 0000
Prop
Item Description
Remove and
Walks
Replace
Unit
Lead
Underdrain Subgrade 6 inch
Item Code
Ln
Project Item Mod
Line No Type No
Dlr
8507060
0955
0345
SA
004
Ft
4047001
0140
0140
00
000
6020162
0155
0155
00
000
Modified
Conc Pavt w Int Curb
7
Nonreinf
Syd
inch
Quantity
000
1
Item Price
0
100
1
Dollar
Amount
482
2
98
482
2
98
100
000
50
8
00
850
560
76
15
27
078
2
60
Subtotal for Category 0000
Subtotal for Project 0450
0150
roject
411
5
58
48
5
5
1
1
0150
Project
Category 0000
Prop
Rem
Description
Observation of Material and
Work to be Performed Crew
Unft
Item Code
Wday 8507042
Ln
0915
Project Item
Line No Type
0610
SA
Mod
No
001
Quantity
250
7
Item
Price
00
550
Dollar Amount
987
3
50
Days
Contract ID
0150
0450
Estimate
l
0
Page
1
of 3
2211
1
2015
28 AM
Ob
FieldManager S
Item
Usage Summary
Project
0454 2013
0150
Category 0000
Project
Prop Project
Item Description
Unit
Mamienance Gravel
Ton
Ln
Item Code
3060020
0370
Item Mod
Line No Type No
00
0370
000
Quantity
Item Price
670
205
00
11
Dollar Amount
262
2
37
Subtotal for Category 0000
249
6
87
Subtotaifor Project 0454
0150
249
6
87
Total Estimated Item Payment
Time
12 761
45
Charges
Site
Site
00
SITE NUMBERS SHOULD BE CODED 00
Description
Site Method
Days Charged
Liq Damages
Completion Date
0
Total Liquidated Damages
0
Voucher Summary
Pre
Project
Voucher No
Stockpile
Adjustment
Item Payment
Dollar Amount
0150 2013 Concrete Pavement
1
0443
Reconstruction
Project
0010
100
1
00
00
0
100
1
00
0150
0450 2013 Concrete Pavement
Reconstruction
Project
0010
411
5
58
00
0
411
5
58
0150
Project
0010
00
0
249
6
87
249
6
87
Voucher Totai
45
761
12
Summary
Current Voucher Total
Current
Current Liquidated
Retainage
Damages
Current Adjustments
Total Estimated Payment
45
761
12
Earnings
to
date
00
000
15
Retainage
to
date
Liquidated Damages
to
date
00
0
to date
00
750
57
00
0
087
5
50
Adjustments
95
673
22
Net Earnings to date
Payments
to
date
Net Earnings this period
Contract 0450
0150
ID
Estimate l0
2
1
37
424
91
00
0
2
1
37
674
33
000
211
1
42
95
673
22
Page 2 of 3
Anderson
Eckstein and Westrick
22 71
1
2015
28AM
Ob
FieldManager 5
Estimate Certification
I
certify
o
th
the items included on this
report constitute my estimate of work
at of this documen
completed and
due the contractor
I
l
Joh
t
Ch
n
PE AEW Inc
I
Date
t
Florence
Contract 0450
0150
ID
Cement
Company
Estimate l 0
Date
Page 3 of 3
vv
CDr1StRlEtl ORay
Report
Estimate
w
Anderson Eckstein
and
lnc
Wesirick
9a
FieklMarrage 4
Estimate
Certification
1 certify the items included on this
report constitute my estimate of work
contractor as of the date afi this
document
Pr
y
ANDERSON
CKSTEIN AND
WESTRICK
compteted
and due the
INC
t
v
t
Date
Reviewed by
CITY OF
ST CLAIR SHORES
Vendor Number
We
Date l
Chri
ayes
P
munity
m
Co
Services Director
and
f
rte
2
Michael Smith
z
hereby certify that
Account Number
sufficient funds are in
c
jam
that the amount due is
l
v
budgeted
for such purpose
t
Date
1I 3
City Manager
Date
Douglas
M
Haag
inance7
reasurer
p
r
ector
t5
i
5
7
k E
j
C
r
t
i
G
f
t
f
I
6
3
S
7d
CC
From
Michael E
Subject
City Council
Prepared bv
Mary
A
Smith City Manager
Minutes
City Manager
sRecommendation
Resolved that the
following
minutes be
City Council Budget Workshop
City Council
City Council
approved
as
presented
Meeting Date
Date E
Mailed
January 31 2015
February 2 2015
February 17 2015
February 27
2015
February 27 2015
February 27 2015
Justification
These
proposed
minutes
were
submitted to the
City
Council for action
Council Action
Moved
Member
by
Council
by
that the recommendation of the City Manager be approved
Council
Member
seconded
March 2 2015
Page
1 of 1
PROPOSED MINUTES
ST CLAIR SHORES CITY COUNCIL BUDGET WORKSHOP
January 31
Council
City
Budget Workshop
Michigan
2015
held at the St Clair Shores
Country
Club Golf Course 22185 Masonic Blvd
St Clair Shores
Ronald
Frederick
Peter
Rubino
Present
Mayor Kip Walby Council Members John Caron
Candice Rusie Anthony Tiseo and Chris Vitale
Also Present
City Manager Michael Smith City Clerk Mary Kotowski Finance Director Doug Haag City
Moran Representatives Dave Herrington and Lisa
Attorney Robert Ihrie and Plante
Manetta
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
1
called the
Mayor Walby
present
ECONOMIC
2
meeting
UPDATE
05 a
Ms Kotowski
to order at 8
m
PLANTE
LEGISLATIVE
MORAN
City Clerk
called roll with a quorum
BUDGET
REGULATORY UPDATE
FIVE YEAR FORECAST
REFORM
Moran representatives will cover Agenda Items 2 3
Herrington and Ms Lisa Manetta Plante
Mr Herrington said that their goal is for this to be an open question and answer session on the
slides being presented He started the Economic Update by saying that the State does not have a pot of
is
money like we thought When we send money there we do not get any back The general economy
economic reality is that things are
the
better
and
is
lower
At
the
local
level
general
doing
unemployment
No
the same or worse
Revenue is flat and there is a great deal of pressure on the expenditure side
matter how much our house prices go up revenue is capped at inflation Unfortunately it will be a challenge
locally no matter how much the economy improves
Mr Dave
4 and 5
cost reductions without sacrificing services
there
five
35 less revenue than
years ago and we are going to stay
Economically we are working at 40
The only
outlook
is
the
same as the economic outlook for residents or businesses
The City
economic
not
s
98 developed That is the
way a community gets more revenue is to put in new businesses and we are
Shores
and
need
to
to
that
for
St
Clair
we
new reality
reality
respond
St Clair Shores was out in front of other communities
They
have
this to
buy
provided
us
a
solid
year forecast
five
five years If we cut any more
doing
without any fluff The City has been able to cut
cutting services
enough
out of
we are
Mr Smith stated that we have 245 full time employees CDI covers their employees with fees the Library
lives within a Library millage 140 employees are guaranteed by a millage which covers the Police and Fire
and the Court That leaves us with 33 true General Fund employees and we still have a 4 million dollar
deficit even if we eliminate all of them
We
are
paying
millions of dollars a year in
legacy
costs
The last two years we did use Fund Balance We are budgeting much tighter now than we were in 2009
We have made changes to how we administer the budget so that there is not fluff added
stated that the reason the Fund balance grew in previous years is because we saw the trend
hit
downward and Council decided to do something Now we are living that trend We hoped that when we
breakeven it would stay there but it did not Things are getting better now but we are using the Fund
Mr
Herrington
balance
pointed out that there has been a decrease in our expenses since
spending
pensions but we had pushed Capital spending down the road
Mr Smith
2009
We did make cuts to
and
property taxes increasing at
report stating that by 2025 all
Mr Rubino commented that we show
The Federal Reserve
than
Mr
they
just
issued a
2 to 3 which is wrong in his opinion
markets will be down 30 to 50 lower
are now
Herrington
said that is a
prediction
but it is a good
point
Mr Smith said that when we do forecasts Council and the
and we need to look at this
public
have been
today
overly pessimistic
so we
say
this is a best case scenario
January 31 2015
Page
1
of 7
Item 2 Cont
d
Mr
where
taxes and the
that
Herrington said that we need to keep in mind people do not want to live in a community
only services they get are police and fire We need to be strategic The point
get worse is right on and we need to look at it right now
they pay
things may
2019
according to our five
year forecast the Fund balance will be depleted by
still
need
to
but
the
five
actions
have
been
taken
change
things
during
past
years
The
for Police and Fire and retiree benefits so the
slight
Ms Manetta said that
news is that
good
The
year history
five
includes the
on revenue
increase in the Fund balance is somewhat
Mr
Herrington
millage
misleading
at 7
4
millage in 2011 collection was under 6 million and we are
increase in the last five years was for the 345 millage
added that for the 345
million in 2014 The
only
Ms Manetta said that
property
tax revenue for
inflationary
to 12
5million If it had increased at
Looking at the long
term nature of declines
to 3 inflationary increases it will take until
declined from just under 18 million down
would
be at 21 million in 2015
amounts we
general operations
in 2009
we
2029 to
get
had a taxable value of over 2 billion
back to that amount
Herrington pointed out that projections need to be changed as things happen From
perspective it will never be better than 2015 because of Proposition A and Headlee
communities that can bring in new business
Mr
the
If we have 2
present value
only help
These
showed a chart of the State of Michigan and only five counties had
fine
property values that had gone down Legislation says that 83 out of the 88 counties in Michigan are
We are not seeing changes at the State level
This tells us we need more
for our
A recent SEMCOG
presentation
because it looks like
only
representation
going
five counties are
county
suffering We thought
every
community
had revenues that were
down
Mr Smith
explained
that there is
with other communities to
get
legislation
an
that will
help get
pass a millage that does not affect the 20 mills cap This can
want to raise their taxes
Ms Manetta outlined the historical information on
mills cap It lets you combine
trying to figure out ways to
2009 Many voters do not
back
to
us
around the
20
More communities are
additional 14 mills
millages
get
in St Clair Shores
Mr Smith said that we have 700
000 less revenue stream The Pension Fund lost money so our
pension
contribution is
going
Ms Manetta gave a recap of
Significant loss
650
000 less
The
property
tax
of taxable value
revenue
s Charter
City
portion
of
to go up
challenges
as
follows
approximately 37 for
the
City
As a result 1 mil
approximately
than in 2009
authorized
general operating
mills have been reduced
by
the Headlee
2987 mills
amendment from 0
8
000 mills to 6
Nearly fully developed under state law creation of a new structure is essentially the only way
have economic development and increase tax base
Future growth in property taxes will be limited to inflationary increases
Periodic renewal of special millages in competition with other taxing units schools county
Mr Smith said that
we
get
Mr
large developments
will
to
will want a Brownfield There may be an increase in revenue but
For the first ten years we will only get half but ultimately we will
give up something in the short run
the full load
Herrington
have seen
quite a bit Schools are paying off bond millages
competing against other things baked into tax bills
stated that 312 was discussed
millages
and now we are
Residents
pointed out that revenue sharing is a significant source of revenue The Cumulative Lost
403 These represent the effect of the actual decreased
Sharing Payments since 2000 are 16
if the payments had
revenue sharing payments in comparison to the potential revenue sharing payments
held constant at the 2000 rate
If compared to inflation since 2000 the decreased revenue sharing
7million
payments would total approximately 56
Ms Manetta
Revenue
January 31 2015
Page
2
of 7
Item 2 Cont
d
had to deal
Mr Caron said that there was a 000
600 drop due to population changes and cuts We always
with revenue cuts before it was just a different part of the budget He asked if Administration can find out
for
the criteria and level of services needed to be provided 30 years ago for a municipality to qualify
Statutory
Sharing
Revenue
Mr Smith said he will
get
that information for Council
Ms Manetta summarized State
shared Revenue
The
City annual funding
s
level is
anticipated
to be
1 million 28
approximately 2
less in FY
01
15
14 than in FY 00
EVIP now called CVTRS
revenue sharing formula expired and was replaced with
Counties are now back in the statutory revenue sharing formula and receiving County Incentive
million was paid to counties in FY 2014
8
Program funding in total 145
While
has stabilized in recent years the future of revenue sharing is uncertain as incentive
Statutory
funding
program amounts are
to annual
subject
appropriation
Council with a slide on the pension costs and unfunded liabilities showing where we
9 while today the contribution is
15
were when we were 116 funded The employer contribution was
13 indicating the cost savings for current employees due to contract changes
Mr Smith will
provide
Ms Manetta
reported
information on Retire Health Care
so it was over funded
contributions were 8 million
contributions
so
we
only covered
In 2009 it was 7
5 million dollars and actual
2010 we started cutting back subsequent
In
the current cost
The
see increases in Pay As You Go is because people are living longer
who
retires
in
and
of
the
number
of
retirees
Now
there
is
a
hard
anyone
cap
place
larger part is because
or when people die
sees that decrease The gap will only get smaller if we start funding this
Mr Smith said the
Mayor Walby
millage
reason we
said that we do have a
Ms Manetta summarized our
today
source
to pay some of that
about
3 of
2
it
and that is the 345
Budget Challenges
considered
s tax grant and permit revenue is specifically earmarked and is not
City
discretionary
s Police and Fire Retirement System Act 345 millage
Significant increase in the City
LESS
THAN
ONE MILL in the year ended June 30 2003 8997 mills
levied
City
5418 mills
The millage rate is more than SIX TIMES that by the year ended June 30 2014 5
Major staffing reductions already implemented
Capital outlay deferred to balance budget to this point
pace inflationary growth in reliable revenue sources
Expense increases likely to out
Much of the
The summary of
The
s presentation
today
City
included
of St Clair Shores is
facing
numerous revenue
and cost pressures that are
beyond
its
control
point by adjusting to fit the economic environment
The economic environment has worsened beyond expectations and recovery will be slow
to
As the City
s 5
year financial forecast indicates St Clair Shores must make further adjustments
The
City
has remained
balance a structural
The
Mr Caron
City
financially
solvent to this
budget deficit
problem
has a revenue
pointed
out that we also have the two
year lag effect of our
primary
revenue
property
taxable
value
Mr Smith stated the State
nothing
bad
coming
May
would receive if the
City
Council
that
Legislature
we
know of
He will
Sales Tax ballot
Budget Workshop
passed a bill helping municipalities
provide Council with the projected
proposal passes
has not
January 31
2015
for a long time There is
road tax funding the City
Page
3
of 7
Item 2 Cont
d
than
and we
we do
2 million in the Sanitation Fund looks like we have more
Herrington stated that 7
for sanitation
be
used
these
funds
cannot
on
the
this
is
as
except
reported
working
changing
way
funds
Activity on big millages needs to be isolated In the near future you will see these special millage
We
still
above
down
are
Sanitation
Trust
with
taxes
isolated We are losing money in the
going
property
what we wanted to have but the trend is not good
Mr
are
Mr Smith said that in 2008 there was a discussion about how much money there is in that fund but much of
Now we are using that excess The liability is still out there but
that was put there in case we were sued
every year it is less
4 million
It is 4 for last year The donation of 1
In General Fund revenues in 2015 we show an 8
increase but that was because of a 1
4 million donation otherwise it would have shown 2 We are
loss
000
budgeting an 800
Mr
went over the sheet of
why it was a
Herrington
under Other Revenue is
showing 1 million in expenditures each year
It is higher than what we have budgeted but
Mr Smith said we are
spending
assumptions
positive 8
down the road
Balancing Steps
Budget
The Consideration of
Consolidation and
looking
at
moving Capital
it is not 5 million
to Date are as follows
Outsourcing of Services with Other Units of Government
services contracted with SERESA in 2011 at an estimated annual
a
911
b
Animal control services Contracted with Macomb
c
Mutual Aid SWAT
d
Shared CLEMIS court and law enforcement
dispatch
We are still
savings
of
100
000
savings
e
f
g
2
agreement
County in 2014
jurisdictions in 2013
software with Oakland County
established within 6
at
an
estimated annual
of
000
100
Contracted with City of Roseville for inspection services building mechanical plumbing
200
electrical in 2011 estimated at an estimated annual savings of 000
Regional purchasing cooperative MITN established with 7 jurisdictions at an estimated annual
000 90
000
savings of 55
The City Library has participated in several state and regional programs for the past 30 years to
enhance various services with a documented annual savings of at least 5
000
Privatization of Services
a
Trash
upThe City
Pick
has contracted with Rizzo and Waste
b
EMS
Billing
for a lengthy
c
d
up
pick
period
of time at an undetermined cost
savings
Communication Technician These services were outsourced in 2013
Rental
Financial
b
for trash
recently renegotiated
Inspection
Inspection the City currently
000
savings of 30
Rodent Abatement and Code Enforcement
contracts with LSI for these services at an estimated annual
a
Management
with favorable terms to the City
Services City has contracted with Parastar and other firms for EMS billing services
services and the Rizzo contract was
Restructuring
employees from 298 ten years ago to the present number of 245
This necessitated many operational improvements to increase administrative efficiency
Health Care insurance reforms
realized a 14 savings in FY 2015 alone as a result of favorable
Reduced number of full
time City
claims
c
d
e
f
history and some benefit reductions
pension funding changes the General Employees Defined Benefit Plan was closed in
2005 and changed to a Defined Contribution Plan
Retiree Health Care OPEB
In 2008 left traditional Blue Cross retirees plan and went to a PPO
with a 0
card
and
in
2013 retirees went to Humana for prescription coverage
15 drug
OPEB prefunding Beginning in 2010 the City reduced the amount contributed to the OPEB trust
for purposes of pre
funding the OPEB liability and from 2011 to current time the City is only paying
for the current costs of retiree health care premiums no prefunding contributions are made
Delay of capital improvements
Instituted
Mr Smith said we have looked at what other communities have done but some of the
not an option for us They include
1
Eliminated services recreation senior center
2
Contracted out for
3
Volunteer Fire
4
privatization
Sale
things
on
this list
are
public safety
of enterprise activities
golf course
January 31
arena
2015
Page
4
of 7
Item 2 Cont
d
5
Reduce business hours
6
Furlough days
7
Reduce amounts
captured by TIF
Non of required pension funding
payment
increase of charges
Review
increased millages
New
8
9
10
Mr
operations to 20 mils
millage of 12 mils
lighting special assessment additional public safety
a
Mt Clemens charter amendment to increase
b
Harper Woods
c
Eastpointe Street
February 2015 ballot
d
Headlee overrides
Herrington pointed
PA 33
out that
almost all of them would
impact
some
of these
options
would not
even
afternoon
on
impact
the
budget
being
open one
impact of changing
m
evening until 7 p
the customer service hours
closed
s Office The public was very unhappy
Mr Smith said this was done previously in the Clerk
time clerk We can look into doing this again
Recreation is open late and they have only one full
Mr
Herrington
said that no Headlee overrides have
Mr Smith said we have a revenue
to
get
this balanced
anytime
large
expenses and
plan
Parks
and we have a Fund balance We cannot cut enough services
Residents may not vote for a millage since we have a Fund balance
if
but
into this
year he does not want anyone surprised
problem
soon
being extravagant
We need to look
for them
get the audit done early
educating people more about
We want to make sure we
would like to start
one
passed recently
We will continue to look at everything
going
budget
4million from the Fund balance and that is not
we need to spend 3
at
but
services
Mr Vitale asked administration to review the
with a tradeoff of
have an
14 mils on
this year because next year as we go into the budget we
We will need to have dedicated
our revenue problem
millages
Mr Caron stated that we need to get a dynamic model built for any services we are providing so that we are
for anything we will
never losing money for things such as a 2 pay increase In order to go to the public
need to show them that we have already tried everything
asked if we want to outsource EMS
staff size and we cannot do that until 2017
Mayor Walby
Council Member Caron asked to be
fees
Mr
are
covering
the costs of
provided
operations and
Mr Smith said that would
with the breakdown on seasonal
are not a drain on the
only
save
money if we reduce
operations
to make sure their
budget
have seen
Herrington pointed out cities that have significantly reduced their recreation programs
communities
become
landlord
well
their
residents
of
their
as
as
They
programs
quality
a
reduction in the
should be
development end of CDI should be helping us with the revenue end They
the opportunity to buy properties that can
The
should
take
options
City
looking
development
be redeveloped as condominiums instead of developers coming in and doing that with our properties
Economics should be a part of our community development It is a positive way to bring in more revenue
instead of all these negatives we are looking at Also if the City purchases the property it gives us the
ability to make the decision about what is done with the property
Mr Vitale thinks the
out
at revenue
said that right now the lakefront north of 11 Mile Road is single residential
condominiums we put up the more it restricts our view of the lake This is something can look at
Mr Smith
If we do not take action
on
the
budget
and we start
cutting services
attractive People like St Clair Shores because of the waterfront and our
start cutting services people are less likely to move here
City
Council
Budget Workshop
January 31 2015
The
more
doing
St Clair Shores will become less
great recreational programs If we
Page
5 of 7
Item 2 Cont
d
Mayor Walby said we need to get
presented the following chart
direction Are we
going
to cut services
No one wants to cut EMS
He
3 mils
4
0
000
00 120 for 80
000 house
000 house
4
5
000
00 160 for 80
5 mils
000 house
7
6
000
50 200 for 80
Operating Deficit 3 to 4 mil
4 mils
4
1
000
00
OPEB
Capital
000
1
000
is
millage for general operations would not pass You have to say where the money
time let residents
going We need to start laying the groundwork for why fees are going up and at the same
know that is still not enough Our main focus has to be educating the general public on this situation
Mr Smith stated that a
Mr Rubino
are
not as
suggested
good as the
we
do a
projection
with different lines of
projections
Most
people
believe that
things
media makes it sound
Mr Caron said that we need to breakdown
expenses more than just
large
fringe
and
employee
costs
F millages it shows we have a 30 Fund
Mr Smith stated that when we break out Sanitation Trust and P
balance on everything We have time to educate people now and still maintain our services
Mayor Walby
said he would like the next
to televise any
Mr
Smith
budget meetings
said
that
we
will
Library and
F
P
Recreation
we
Mr Vitale
proposals
asked for
to be about what we
to do There is no need
Operating
and
for General
Library
F
P
a couple models
will work out the numbers for Council We need to start breaking out large
Our numbers need to be realistic We will set up one Rainy Day Fund for
put together
proposals
adjustable
that will drive
up square foot value on our homes
asked
He also
for
to increase our State Share Revenue
and anyone with issues or concerns should
Mayor Walby
stated that we will all work
Mayor Walby
asked Ms Kotowski to send out an email to Council on
or
plan
before March
and get mills for them
everyone and the numbers will be
pieces
budget meeting
together
Monday asking
get
with staff
which date 2
28
17 2
15 would be the best for the next Budget Workshop
7
3
8
BLOSSOM HEATH SEAWALL UPDATE
Mayor Walby stated that TIFA is in support of funding this project We
of 200
000 the first year We have enough money in working capital
is something we have done before
will take a loan from the Utility Fund
We will pay them 5 interest This
seawall project on the
submitting for more than one seawall permit We can do a
north side of the seawall and cut across to the entrance way for the Coast Guard Station There will be land
all that way out so you could see land from Blossom Heath Park The park would regain the entire roadway
This is not
to provide a buffer This would give us more land and we would have a waterfront park
and
fill it in
to the
and the State We would have 100 feet less seawall
Mr Smith said that we are
bottomland
we can
according
County
replace with these changes The only possible additional expense would
working with developers that are digging basements and foundations so that
if there is Federal money available for this project
to
9
be the
backfilling
we can use
Mr
Rayes
is
that fill He will see
BROWNFIELD PROJECT UPDATE FORMER CHAPOTON SITE
Mayor Walby explained that Council has been approached for help with Ciena Health Care Management
9 million We will probably get less than 1 million TIFA wants to do a payback of 10
They started at 1
We will
years or less This will come back to Council and they should all be somewhat on the same page
see
this with St Gertrude and Shores
issues
please get
Mr Smith stated we will
City
Council
If anyone on Council has
Car Wash as well as with other areas
positive when they come to us
them to Mr Smith so we can be
help
Budget Workshop
but
we
will not
give
100 which is what Ciena Health has asked for
January 31
2015
Page
6 of 7
10 COMMUNITY FOUNDATION
Mayor Walby stated that we
our community The Library
need a
We have not done
with this yet
anything
Community
Foundation so
could have used this for the chairs
We would
pick
the
deductible donations
people can make tax
are
currently
trying to purchase
they
people using
to
Committee for Boards
the Sub
Commissions and Committees
Mayor Walby
If we pursue it he would like everyone to be in
asked how Council members feel about this
agreement
Mr Smith said that this would need to be created to follow the Charter
Mayor Walby
asked Mr Ihrie to research this and
get
back with Council
Some foundations
prefer
to
give
their money to other foundations
Mr
Herrington pointed
out that communities with a strong Fund balance have a hard time
getting
money
and Foundations do not
11 AUDIENCE PARTICIPATION
5
limit The Views and Opinions Expressed Under Audience
Only and Do Not Necessarily Represent the Views and
orAdministration of the City of St Clair Shores
minute time
those of the Individual Citizen
Participation
Opinions of the Mayor City Council
are
Michael Odinez St Clair Shores resident had to leave and asked the Clerk to read his comments which she
did I have a Red Wing hockey game to go to I have a greater appreciation for what you are all trying to do
after being here today
12 ADJOURNMENT
Moved
Ayes
by
Council Member
All
Caron
seconded
by
Council Member Frederick to
at 11
05 a
m
7
MARY A KOTOWSKI CITY CLERK
KIP C WALBY MAYOR
THE
adjourn
PRECEDING
MINUTES
REPRESENT A VERBATIM
ARE
A
SYNOPSIS
OF
A
CITY
COUNCIL
MEETING
AND
DO
NOT
RECORD
January 31 2015
Page
7
PROPOSED MINUTES
ST CLAIR SHORES CITY COUNCIL MEETING
February 2 2015
Regular Meeting of
Shores Michigan
the
City Council
held in the Council Chambers located at 27600 Jefferson Circle Dr St Clair
John Caron Ronald Frederick Peter Rubino Candice
Present
Mayor Kip C Walby Council Members
Rusie Anthony Tiseo and Chris Vitale
Also Present
City Manager Michael Smith City Clerk Mary Kotowski Directors Bryan Babcock Mary
Herde Doug Haag Chris Rayes and City Attorney Robert Ihrie
D
1
Jane
00 p
m Ms Kotowski City Clerk
Mayor Walby called the meeting to order at 7
The Pledge of Allegiance was recited by those in attendance
PROCLAMATIONS
2
Ten Mile Drain Superfund
PRESENTATIONS EPA
present
Proiect and Request for
Extension of Allowable Work Hours
contracting with CH2M Hill to excavate the intersections of Bon
The purpose of the excavations is to remove the large vault structures and the
contaminated backfill around the structures
The EPA is currently working with potential subcontractors on
the
proposed construction schedule The EPA will be hosting an open
securing bid proposals which will include
have selected their subcontractors
house
to further discuss the details of the
once
Tom Hutchinson
Brae
and
on
explained that
Harper
the EPA will be
both sides of
project
or public meeting
developed a schedule
they
Construction Noises
asking the City to consider a variance from the
The estimated time
24
hour
work
for
of
allowable
work
hours
are
a
period
ordinance
extension
They
requesting
for the sub surface works is 6 to 8 weeks Extended working hours will help minimize the time of the project
Mr Hutchinson continued that the EPA is
will remove both vaults and they have to dig 15 feet below to get the vaults out
period of time They will have to close some lanes of traffic
want to minimize the time that they will have to close down the drain and close lanes of traffic
Mr Hutchinson
They
They
that
explained
they
will have to close down the 10 Mile drain for a
Mayor Walby
asked what kind of noise we can
Mr Hutchinson
said
they
t
don
have
the
anticipate
but there
proposals yet
are
things they
different
can
do
during
the
extended hours
Mayor Waiby
said that he doesn
t
feel we have
enough
information
He is
willing
to evaluate it when we
get
more
information to see what the parameters are
Mr Smith stated that there are
They
things that they could do during the
piling or jack hammer cement
extended hours such as the actual excavation
t
wouldn
be able to drive sheet
Mr Hutchinson
contractors are
Mr Smith said
added that those
going
are
to propose sheet
the 3
piling
major components
t
know
project He doesn
around
will
have
to
work
they
of the
but if it
s not allowed than
if all
the sub
that
we did
approve the extended working
He said with that option it will save so much
that he and Mr Babcock
s recommendations would be if
hours that it would be without
jack hammering
and
driving
sheet
piling
time
Mr Hutchinson said
they
can
stipulate
that in the contracts
Mr Tiseo asked Mr Hutchinson to go over the time frame
expressway work before
Mr Hutchinson
utility
replied
They are looking
for the
He mentioned that we
guidance
approved
that it would be 6 to 8 weeks for the sub surface time frame
from Council
extended hours for the
They will
need to work around
lines
Mr Smith said that
we
did
Mr Vitale asked at what
City Council Meeting
give grinding stipulations
point
of the year
are
for the expressway work
they planning
to start the
February 2 2015
project
Page
1 of 9
Agenda Item 2 cont
d
Mr Hutchinson
said
they
are
planning
to start the
project
May 15
on
He mentioned
that
they
will
have
a
construction manager on site from their firm
Mr Vitale said his concern is that the cement trucks are
the cement trucks can be staged
10 p
00 p
6
mor past 00
m
deafening
when
they
running
including
are
He would like more details
somewhere else
high idle
they want
on
if
He asked if
to work
past
Ms Rusie said she agrees with Mayor Walby She is open to some extension but she would need to know the
Ordinance deemed CDI direct
parameters She asked why administration was bringing this to Council when the
and
City Manager
Mr Smith said in the
past
when
something could
opportunity
that Council and the residents have an
disturb entire
neighborhoods it
thoughts about
to express their
was
brought
before Council so
it
Ms Rusie asked if a notice will be sent to the residents
Mr Smith
responded
that if Council wants us to we can
publish
a
notice and send
a
notice out to the residents in
the area
Mr Rubino
agreed
that notices should be sent out to the residents
He is
against
any work
being
done at
night
00 p
mif Council wishes
Mr Smith said that we can bid the alternate and allow them to work until 10
Mr Hutchinson said that
they
are
looking
00 p
for an extension even if it is to 9
mjust to
speed
up the process
Mr Frederick asked if there would be any dollar savings if the extension is approved and the project is sped up
He asked what if we allow them to work
He asked if there are going to be any problems with basements flooding
more
hours and the
project
lasts more than 3 to 4 weeks
necessarily because of this project He said that they will be
If they find something then that means that they will have to
expected
t
be basements flooding
Mr Smith said that there won
digging a hole and will not be sure what will be found
dig
more
and this
project
could be
bigger
than
Mr Frederick said that he wants the residents to be notified and he wants more information
Mr Smith said that we can do the normal of
Mr Caron asked a question
regarding
notifying
residents that are within 500 feet from the site
s are discovered when
the manhole vault and what will be done if solid PCB
they dig
Mr Hutchinson said he can
t
speak for the EPA at this time but the first
step
is to look
s they will
Mr Smith said we did ask the EPA about different scenarios and the EPA said that if there are solid PCB
not just close the vault back up We don
t
know what the level is going to be There are change orders on any
construction orders
Moved
a
by
projected
to be 6 to 8 weeks
Council Member Caron seconded
by
Council Member Rubino to TABLE the
request
to consider
variance to the construction noises ordinance for the United States Environmental Protection Agency
at the Ten Mile Drain TMD Superfund Site until more information
Interim Remedial
Up Project
Clean
EPA
is given
Ayes
3
It is
All
7
AUDIENCE PARTICIPATION ON AGENDA ITEMS 2 MINUTE TIME LIMIT
Jim Goodfellow resident of St Clair Shores spoke on Agenda Items 4a 4b and 4c He thinks that Plante
Moran Audit Services has done a great job since 2012 and he thinks we should keep them around He thinks that
idea to
Mr Babcock and AEW have done a good job and Item 4b should be approved He thinks it is a better
said Mr
of
them
He
than
few
out
because
will
more
a
years
we
get
replace the Lange storm station pumps
Babcock and his crew have done a good job in the City
February 2 2015
Page
2 of 9
4
PURCHASE ORDERS
CONTRACTS
BIDS
Reauest to Approve Extension of Plante
a
Mr
Haag
Moran Audit Services for Optional 1 Year
The
said that services were bid in 2012 fora 3 year period That bid included 2 optional renewal years
Moran
circumstances
of
not
a Controller Plante
the
having
Considering
fee for 2015 is increased to 000
81
has provided a great service
in
why it would be preferable to hold off on considering making a change
consultation
re
312
arbitration
restructuring
witness
auditors for one more year such as they served as ACT
the five year forecast participation in
some of the accounting and budgeting areas preparation and updating
s position and provided qualified temporary staffing
budget work sessions recruitment assistance for the Controller
in
the
Finance
as needed
Department
Mr
Haag explained
several reasons
June 30 2015 audit
Haag stated that we are in the process of filling the Controller position Going into the
and time consuming for all
would
be
difficult
both
Controller
and
audit
firm
a
new
a
new
extremely
potentially
due to their unfamiliarity with our current systems processes and procedures
Mr
Mayor Walby
back out
said the idea is to
Plante
get
a new
with
staff
Controller in here for the 2015 audit and in 2016 bid the audit services
Moran may bid it as before and win the bid
Mr Smith added that we bid it with an extension He said it would take
longer
for the audit without the controller
Ms Rusie stated that we bid it out with the extension and all the businesses that submitted
of this We will go out for RFP next year
proposals
were aware
Mr Smith said that is correct
Mr Caron stated that the Finance
auditor
Mr
Haag
Department
needed to make some changes to
get
on
the same page as the
lot of that work was already done now
so a
said that is correct
Mayor Walby commented that the Finance Department was a
Haag is creating that stability again
Mr Rubino said he would
extenuating
usually
be
very stable
against extending contracts
Department for
many years and now Mr
but he understands in this
case
because of the
circumstances and he feels that it is needed
Council Member Rubino seconded by Council Member Caron to approve the request of a one
Moran to have them complete the audit for the fiscal year
year extension of the audit contract with Plante
RFP
for the auditors in 2016
June
and
the
will
issue
an
30 2015
ending
City
Moved
Ayes
b
by
All
7
Request to Approve Alaer Storm Station Pump Repair
called
explained that the City
s Sewer Department operates and maintains a storm water lift station
station
collects
storm
water
Street
The
Station
The
Station
is
located
at
23201
the Alger Pump
Alger
Alger Pump
from the area of Greater Mack to Jefferson Avenue and 8 Mile to 9 Mile Roads and discharges the water to the Milk
Mr Babcock
River
located within the station is 3 pumps and motors that are designed to cycle and run
if
the
demand is large enough all 3 motors can run at one time The 3 pumps are sized 75 HP
independently or
100 HP and 150 HP The 75 HP pump was the duty pump tasked with running continuously during demand times
when the 100 HP was inoperable The 75 HP is now also in need of repair The Sewer Department along with
Anderson Eckstein
Westrick Inc AEW has worked with 2 reputable local pump repair companies on
completing quotes for the necessary work Both companies frequently assist the City in repairing our pump
or supplying the necessary parts to do in
house
stations and
Mr
Babcock
said
of the 75 HP pump
proposed work includes removal inspection repair and reinstallation
Inc to
Department and AEW recommend the City proceed with the low bidder Kennedy Industries
be
also
a
000
10
contingency
in
the
amount
of
He
said
are
make the necessary repairs
215
37
they
requesting
fund
added to the purchase order in the event that they find any additional parts needing to be repaired with
available in the Pump Station Repair budget
Mr Babcock said the
The Sewer
February 2 2015
Page
3 of
9
Agenda Item 4 cont
d
Mayor Walby clarified
000 if needed for
10
that Mr Babcock and the Sewer
these
Department
are
asking
for
215 plus
37
an
additional
repairs
Mr Babcock said that is correct
Mr Frederick asked what the time frame for this
Mr Babcock said that it will take 10 weeks to
repair
complete
is
the
Mr Vitale said that we still have the other pumps to use
pump is being repaired
repair
as
t
be vulnerable
back up so we won
the time the
during
Mr Babcock said that is correct
Mr Rubino said this is
a
rebuild
Mr Babcock said this is a rebuild There are ways they can rebuild the electrical parts but the parts
d pump will be the next one that we will have to get repaired
water will need to be replaced The 3
Mr Rubino asked
why
the
price
difference is so drastic between the 2
with that pump and
they
surprised by
by Council Member Frederick
inspection repair and reinstallation of
Moved
seconded
by
in the
companies
that as well The company that gave us the lower
are the most comfortable with that brand of pump
Mr Babcock said that he was kind of
history
sitting
Council
Member
Rubino
to
price
award the
has
a
removal
Alger Pump Station 75 HP pump to Kennedy Industries Inc
00
000
52900 Grand River New Hudson MI 48165 in the amount of 37
00 including adding a 10
215
work is found to be necessary during the
the
that
additional
event
contingency to the purchase order in
the
inspection
Ayes
c
All
7
Request to Approve Lange Storm Station Pump Repair
lift station called the
City Sewer Department operates and maintains a storm water
The station collects storm
22481
Street
Storm
Station
is
located
near
Lange
Lange
Jefferson Avenue to the east end of Lange Street at Lake St Clair and discharges the water to the 10
Mr Babcock
Lange
explained
Storm Station
water from
that the
The
Mile Canal
Lange
Mr Babcock said the station was installed in 1996 and the 2 pumps are designed to cycle and run independently or
if the demand is large enough both motors can run at the same time The Sewer Department found during the rain
to
event in August 2014 that both pumps have stopped working Since that time we have used a portable pump
and brought to their
Industries
the
drain
Both
were
the
station
and
street
pulled
by
Kennedy
help
pumps
bypass
seal failures have
facility to disassemble and inspect to determine the necessary repairs It was determined that
caused the pumps to cease
and AEW
s recommendation is to replace the pumps instead of repairing
264 with funds available in the Emergency Repair
repair
replace is 23
000 be added to the purchase order for installation Replacing the pumps
budget He is also requesting that 5
would provide new motors and wiring and will assure that we will get another 20 years of use from them
Mr Babcock said the Sewer
Department
is 14
000 and the cost to
The cost to
ve had
Mr Frederick asked if these pumps are the same as what we
ve had there has been fine and these
Mr Babcock stated that even what we
Mr Caron said that money
was
Mr Vitale said
he is concerned that there is no warranty
brand
pumps will be more than that
put aside in the budget for emergency repairs
Mr Babcock said that is correct and this is our first emergency
replacement
new
February 2
repairs
He asked Mr Babcock
2015
if he is comfortable with the
Page
4 of 9
d
Agenda Item 4 cont
Mr Babcock said he is comfortable with the
replacement
brand because it is
basically
what we
currently have
of
by Council Member Frederick seconded by Council Member Rubino to award the replacement
Oak
12880
Cloverdale
Park
Station
12
HP
to
Kerr
and
Inc
the two 2 Lange Pump
Pump
Supply
pumps
MI 48237 in the amount of 23
00including adding 00
264
000 to the purchase order for installation
5
Moved
Ayes
All
7
Mayor Walby
asked for a snow removal
update
00 a
m and stayed in until midnight By
plowing and salting yesterday at 7
0
9
0
had
the
main
roads
At
m
a
we
gathered and started doing the
re
open
Monday morning they
side streets We have 16 trucks out there tonight and the crews have done a great job He said there have been a
lot of cars stuck on the streets which slowed down our progress He is hoping that the crews will get through the
Mr Babcock said that the
crews
started
00 a
9
m on
side streets
by tonight
Mr Smith said it is very important for people to get their cars off the side streets He said the crews get out of the
trucks and push out cars where they can He said just on the streets that he plowed he had to get out and knock
on doors for people to remove their cars and there were vehicles that were stuck
Mr Smith said in this snow emergency the Police Department issued over 200 tickets so far He said the Chief of
Police asked him if they should start towing vehicles and he told them no because the entire City should be treated
the same He said if residents
the snow back into the street after the crews have plowed they can receive a
citation
5
He said the crews are
plow
doing
the best
they
by
unless the
one
motion and
Mayor
and
order of business and
Moved
Items b
by
approved by
Council Member Caron
e and g
to
plow
the snow to the curbs
agenda are considered to be routine
City Council There will be no separate discussion
from
or a Council Member so requests in which event the item will be removed
considered under the last item of the Consent Agenda
CONSENT AGENDA All items listed
enacted
can
Fees None
c
Progress Payments
Resolved that the
on
the consent
vote of
supported by
f which
items a and
separating
b
a
include the
following Progress Payments
be
general
Agenda
following
approved
as
presented
870
9
00
following
minutes be
approved
as
presented
Meeting Date
Minutes
City
January 19
Council
Receive
File Boards
Resolved that the
following
Commissions
Brownfield
Committee Minutes
Meeting Date
December 11 2014
February 12 2014
Redevelopment Authority
Civil Service Commission
Employee
Employees
Library Board
General
2015
minutes be received and filed
Minutes
November 18 2014
November 20 2014
Pension Board
Tax Increment Finance
g
the
Approval of Minutes
Resolved that the
e
be
of the items
Council Member Rusie to approve the Consent
Inland Waters Pollution Control
d
and will
December 11 2014
Authority
Request for Approval of the 2015 Poverty Exemption Application
THE GENERAL PROPERTY TAX ACT
EXCERPT
Act 206 of 1893
February 2
2015
Page
5
of 9
Agenda Item 5 cont
d
of section to
Principal residence of persons in poverty exemption from taxation applicability
and guidelines to be used by
of
for
application
policy
property
corporation eligibility
exemption
local assessing unit duties of board of review appeal of property assessment principal residence
7u
211
defined
Sec 7u
1 The principal residence of persons who in the judgment of the supervisor and board of review by reason
from
poverty are unable to contribute toward the public charges is eligible for exemption in whole or in part
of
taxation under this act This section does not apply to the property
a corporation
of
eligible for exemption
under this section a person shall do all of the
2
To be
a
Be an owner of and occupy as a principal residence the
property
following
for which an
on an
exemption
annual basis
is
requested
b File a claim with the supervisor or board of review on a form provided by the local assessing unit
accompanied by federal and state income tax returns for all persons residing in the principal residence
including any property tax credit returns filed in the immediately preceding year or in the current year The
filing of a claim under this subsection constitutes an appearance before the board of review for the purpose of
s right to appeal the decision of the board of review regarding the claim
preserving the claimant
c
Produce a valid driver
s license or other form of identification if
requested by
the
supervisor
or
board of
review
d Produce a deed land contract or other evidence of ownership
requested if required by the supervisor or board of review
of the
property
for which an
exemption
is
e Meet the federal poverty guidelines updated annually in the federal register by the United States
department of health and human services under authority of section 673 of subtitle B of title VI of the omnibus
C 9902 or alternative guidelines adopted by the
S
97 42 U
budget reconciliation act of 1981 Public Law 35
of
the
alternative
the
local
unit
governing body
provided
guidelines do not provide income eligibility
assessing
requirements less than the federal guidelines
3
The
application for an exemption
day of the board of review
under this section shall be filed after
January
1 but before the
day prior
to the last
governing body of the local assessing unit shall determine and make available to the public the policy
guidelines the local assessing unit uses for the granting of exemptions under this section The guidelines
shall include but not be limited to the specific income and asset levels of the claimant and total household
4
The
and
income and assets
policy and guidelines of the local assessing unit in granting or denying
under
this
section
unless
the board of review determines there are substantial and compelling
exemption
reasons why there should be a deviation from the policy and guidelines and the substantial and compelling
5
The board of review shall follow the
an
reasons are
6A
communicated in
writing
to the claimant
person who files a claim under this section is not
prohibited
from also
property for which that claim is made before the board of review in the
7 As
as
used in this section
principal
residence means
principal
same
appealing
the assessment on the
year
residence or
qualified agricultural property
those terms are defined in section 7dd
History
Add 1980 Act 142 Imd Eff June 2 1980
Am 1994
Am 1993 Act 313 Eff Mar 15 1994
Am 2003 Act 140 Eff
Act 390 Imd Eff Dec 29 1994
Am 2002 Act 620 Imd Eff Dec 23 2002
2004 Popular Name Act 206
1
Jan
City
Council
Meeting
February 2
2015
Page
6 of 9
Agenda Item 5 cont
d
Size of
Family
Unit
Poverty
Guidelines
1
670
11
2
15 730
3
790
19
4
850
23
5
910
27
6
970
31
7
030
36
8
090
40
For each additional
060
4
person
All
Ayes
7
Separated Consent Agenda Items
Bills
a
Mr Rubino said that he
always thought
that Frederick Park
belonged
to South Lake Schools and
questioned
the
invoice
Mayor Walby
Moved
said that South Lake Schools owns Frederick Park but
they
lease it to us and we maintain it
Rubino supported by Council Member Rusie
177
979 for services rendered of the report that
3
80
amount of 177
979 0 went to other taxing authorities
3
80
Council Member
by
in the amount of
grand
total
January 22
to approve the release of checks
is 18 pages in length and of the
177
979
3
80
2015
Resolved to approve the release of checks in the amount of 177
979 for services rendered of the
3
80
report that is 18 pages in length and of the grand total amount of 80
9
3
177
79 0 went to other
authorities
taxing
Ayes
All
7
Mr Vitale said he is not sure
filled on the committees
why
that
meeting
was
cancelled
He asked
t
able to make this particular meeting
Mayor Walby said that he wasn
process of filling the vacancies on the committees does take some time
6
it takes so
why
and it
was
long
for vacancies to be
cancelled
He said that the
UPDATES AND FOLLOW
UPS FROM COUNCIL MEETING
Streets
Mr Smith said he was
hoping
that he could inform Council that the streets were cleared but stuck cars
slowed down the progress
Mr Smith said we declared a snow event at 8
00 a
m A snow event is declared when
00
clear
Then
we send out inspectors at 8
residents
48
hours
to
have
their
sidewalks
gives
If we do clear your sidewalks you are responsible for the fee
m on Wednesday and they have another 24 hours
a
for the snow removal and the administration fee of 100
Snow Event Sidewalks
the snow stops
It
t
want to have
said we will tag and then you get 24 more hours to clear the sidewalk He said we don
to do it but the sidewalks need to be cleared He encouraged neighbors to help each other out
Mayor Walby
City
Council
Meeting
February 2
2015
Page
7
of 9
d
Agenda Item 6 cont
we have another snow emergency this year the 2
d offense for having your vehicle parked in
for
vehicle
towed
You
will
not
d
2
ticket He suggested that residents sign up
the street will be
us to have the
get a
Mr Smith said that if
to receive the alerts via text messages from our website
said that Rizzo didn
t
pick up
Mayor Walby
Mr Smith said that it is not
work week
being
treated
s garbage
Monday
as
a
a
they
will
get caught
up
Rizzo has every intention to get caught up throughout the
put their garbage in the street after it has been
holiday
He said residents that don
t
live on
but
main street can
plowed
Mayor Walby
said that we had some
excellent work and
people going
around
sling shooting
windows and the Police
caught
Department did an excellent job and 2 people are being arraigned
hours
investigation and caught them in less than 72
Mr Smith said the Police
did a great deal of
They
did
Department
them
on
felony charges
COMMENTS BY INDIVIDUAL COUNCILPERSONS
7
Library is offering a buy a chair campaign
Library is having a movie matinee the first Saturday
Council Member Frederick said the
having
a
bargain
book sale
Mr Frederick said the
catching
The
Notify
Me on the website is a
great thing
The Friends of the
is
Library
of the month
He commended the Police
for
Department
those bandits
Council
Member Vitale
said
he rode
with the
plow
truck
drivers and
he watched the
crews
help
numerous
the 3 hours that he rode in the truck he saw how
hard it is for the crews to get around the cars that are on the street They have to retract the arm blade and the
He asked Mr Smith about residents that have parking permits and if we have wording on
process becomes slow
residents
the
their cars that were stuck on the street
push
permits
clarify the point
Mr Vitale said
sidewalks and
do
a
just
that it doesn
t
apply when there is a snow event
Mr Smith said he believes that there is
notices
In
that the
permit
wording
on
the
permits and will
emergencies
make sure that future snow emergency
does not cover snow
that a point was made by the
approaches when we get home
driver he was with when he said Who do you think cleans our
This is something that we all have to deal with He said the crews
great job
streets
as
quickly
they
neighbors
as
DPW for working hard and he said they do the main streets and side
He said the process is quicker when everyone gets their vehicles off the street He
to help each other He commended DPW and the Police Department for doing a great
complimented
can
encourages the
job
Council Member Rusie thanked DPW for their hard work
including plowing
and
repairing
water main breaks
She
She said her dad saw an officer helping an elderly lady
long
push her car that was stuck She thanked the Police Department for all their hard work She asked for a follow up
on additional documentation from HUD She would like it in writing so she can distribute it to the board
said
they
deal with horrible conditions and
hours
Council Member Rubino asked Mr Smith if the Christmas tree
has been out since
pickups
are
automatic because a Christmas tree
January
Mr Smith asked for an address
Mr Rubino said the Police
snow
Department
has done a very good job at catching robbers and helping people in the
shoveling with a regular shovel and he bought him a snow shovel He
He said one officer saw a resident
thinks that is great
Mr Rubino mentioned that
Buy
a
Brick Paver
Council Member Tiseo mentioned that the
Recreation
Department
Mr Tiseo said there
Council
Meeting
at Lakeview
Daddy Daughter Dance
High
School
is this
Sunday
He said to call the Parks and
to see if there are tickets left
are
what we needed to raise
City
Program
2 weeks left to raise money for the skate park We are going to be
He mentioned the fundraiser that will be at Fishbone
s
February 2
2015
right
in the ball
park
Page
of
8
of 9
8
CITY MANAGER
S REPORT
Mr Smith said that residents
can
park
Mr Smith commended the Police
their cars in the street once the
Department
because
a
thanked all the workers that were able to make it into work
Mr Smith said that it
was
mentioned that Mr Goosen
Mr Goosen did not represent the
9
City in
have
number of officers
completely
patrolled
cleared the streets
in their own 4x4 vehicles
He
today
represented
this transaction
plows
City in a recent transaction
represented the buyer
the
Mr Goosen
and the truth is that
AUDIENCE PARTICIPATION 15 MINUTE TIME LIMIT
Mayor Walby requested
that the issues discussed
the audience relate to St Clair Shores so Council can address the
by
issues
Mr Moceri St Clair Shores resident clarified something that was discussed before He said the
him a key to the house for him to let workers in He watched Excel pull branches into the garage
Jamie
Victory
everyone came
job cleaning
property
owner
gave
resident said he is really enjoying tonight
s Council meeting He said as a City
and worked as a team because of the snow and he likes that He said DPW did an awesome
St Clair Shores
together
up the snow
10 MAYOR
S COMMENTS
Mayor Walby commended DPW and
and a good quality work force We
neighbors get the sidewalks cleared
Mayor Walby
the Police
He said we have an excellent
t
don
say
He asked that residents
He said
announced that this is the
Department for doing a good job
enough that we are appreciative
we don
t
want to give out tickets
d year of
2
the
Aqua
Freeze Fest and it starts on
help
Friday February 20
City
their
00
at 5
p There are many activities
m
Mayor Wa
by reminded
h
Tuesday February 17
residents that
City
Hall is closed
on
h
Monday February 16
and the Council
Meeting
will be on
11 ADJOURNMENT
Moved
Ayes
by
All
supported by
Council Member Tiseo to
adjourn
at 2
8
3m
p
7
KIP C WALBY MAYOR
THE PRECEDING MINUTES
RECORD
ARE A
SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A VERBATIM
February 2 2015
Page
9 of 9
PROPOSED MINUTES
ST CLAIR SHORES CITY COUNCIL MEETING
February 17
Regular Meeting of
Shores Michigan
the
City Council
held in the Council Chambers located at 27600 Jefferson Circle Dr St Clair
Present
Mayor Kip C Walby Council Members
Rusie Anthony Tiseo and Chris Vitale
Also Present
City Clerk Mary Kotowski
Attorney Robert Ihrie
1
2015
Directors
John Caron Ronald Frederick Peter Rubino Candice
Mary
Jane
Herde Greg Esler Chris Rayes and City
D
00 p
m Ms Kotowski City Clerk
Mayor Walby called the meeting to order at 7
The Pledge of Allegiance was recited by those in attendance
present
She was the wife of former Council
announced Mrs Linda Soulliere passed away this weekend
Member Robert Soulliere and she was a strong member of our community He asked for a moment of silence
Mayor Walby
2
PROCLAMATIONS
PRESENTATIONS
Hall of Fame
a
Mr Shawn Nicholson Parks
Recreation Commission member spoke regarding the Hall of Fame that is
being established for the City of St Clair Shores The commission was challenged with the task of recognizing
athletes that have come through our City which they will do by establishing an athletic Hall of Fame
The Hall of Fame will be located on the wall in the cafeteria area of the Civic Arena and the plan is to start
inducting members in 2016 Each member will have a picture and short explanation of their accomplishments
on
the wall
The process will include a nomination which must be submitted online between April 1 and July 31 The
criteria include that the applicant must have either lived in St Clair Shores played sports on a school team in
St Clair Shores or have played on a City team and they must have been out of that sport for five years prior
to the nomination Their nomination remains active for three years There will be anine
person Hall of Fame
that will vote on who will be inducted This will be made up of one person from each of the high schools
Recreation one Mayor
Recreation Commission Council liaison the Director of Parks
Recreations Director appointment and one appointment of the Parks
appointment or the Mayor one Parks
panel
the
Parks
Recreation Commission Their goal for the first year is five to nine inductees Eventually they will reduce
this number to one to three inductees a year The panel will vote in December There will be a dinner event
for the inductees and a plaque will be presented to each of them
The
only
cost would be the
and for future inductions
b
plaques
and
pictures The dinner would be the fundraiser to get
keep us informed of their progress
the wall started
The commission will
Aqua Freeze Festival February 20
22 2015
spoke about the Aqua Freeze Festival which is
m to 10 p
m There will be a red carpet Oscar theme
Saturday will be 10 a
in heated
a
in
two
entrance this year There is
areas music food and beer and wine
sledding hill open skating
tents There will be a collegiate ice carving competition with prizes and there will be live ice carving going on all
Ms Linda
February
Bologna
20
Ms Geri Hofmann and Mr Dave Rubello
22 2015 The hours
on
weekend
There will be food from many businesses
There is a
polar plunge Sunday
throughout
the whole weekend
They thanked
Mayor Walby
including pancake
breakfasts and
spaghetti
dinner
music from different bands and DJs all weekend as well
all of their sponsors TIFA
City
Council and the
thanked the committee for all of their hard work
a
February 17
City for
They
2015
all the
are
as
many different events
help
doing
a
great job
Page
1 of 6
Item 2 Cont
d
c
s Civic League Scholarship
Women
s Civic League spoke regarding their scholarship essay contest for a graduating
Ms Sarah DeDonatis Women
senior from Lakeview Lake Shore and South Lake There will be an award of 750 per winner Applicants must
word essay is required on the topic If you could
be a resident of St Clair Shores and graduating in 2015 A 500
would it be and why There is also an extra
about
the
Constitution
or
an
amendment
what
one
change
thing
question which can earn 10 more on their grade and
community in a positive way what would you do and why
credit
The
application and further information
postdated no later than April 17 2015
can
be found at www
the
topic
is If you had the
authority
to
change
infoThe application
scswomenscivicleague
your
must be
AUDIENCE PARTICIPATION ON AGENDA ITEMS 2 MINUTE TIME LIMIT
3
Jim Goodfellow St Clair Shores resident spoke regarding Items 6a and 7f Can we use forfeiture funds to offset the
purchase of the police cars Why is the Brownfield Public Hearing on the Council agenda when it still has to come
before TIFA
Brownfield
Mayor Walby explained
Brownfield meeting
TIFA
4
REQUEST
that
it
was
If it is not
on
this
approved
FROM ST JOAN OF ARC
agenda
to
expedite
the
process
if
it
is
approved
at
s
Thursday
it has not done any harm
FOR APPROVAL TO HOLD THEIR
00 A
M
MARCH 28 2015 BEGINNING AT 9
EAST TO MARTER NORTH O
N MARTER TO
22412 OVERLAKE STREET
HELP US HELP HAITI 5K FUN RUN
WALK ON SATURDAY
STARTING
AT ST JOAN OF ARC PARKING LOT
JEFFERSON NORTH TO ST LUCY PARKING LOT AND RETURN ON SAME ROUTE
Richard Hess St Joan of Arc representative presented a request from St Joan of Arc 22412 Overtake Street to
00 m
ato 10
30 a
m
hold their Help Us Help Haiti 5K Fun RunM
alk on Saturday March 28 2015 beginning at 9
at St Joan of Arc
lot east to Marter north on Marter to Jefferson north to St Lucy parking lot and
starting
parking
subject to
pedestrians
return on same route
pertaining
to
runners
walkers
using
walk and
the sidewalks for the run
complying
with Laws
This is a first time event for St Joan of Arc The purpose of this run
walk is to raise funds and awareness to help
s sister parish St James the Great
lunches
to
the
students
and
the
salaries
of
teachers
at St Joan
supply
help pay
in
Poggy
Haiti
This event is
being brought to City Council
neighborhood that day
so
run that will be held on the
the residents are aware of the walk
sidewalks in their
The two routes have been reviewed
their
will
be
by City Administration who
utilizing the sidewalks for
preference They
pedestrians and Police Department recommendations
was
They
are
accepting registrations
online at St Joan of Arc
found no concerns with the Route 1
this event and following the laws
option which
pertaining to
org
sjascs
by Council Member Rusie seconded by Council Member Tiseo to support the recommendation of
the City Manager to approve the request from St Joan of Arc 22412 Overtake Street to hold their Help Us
00 a
m starting at St Joan of Arc
Walk on Saturday March 28 2015 beginning at 9
Help Haiti 5K Fun Run
parking lot east to Marter north on Marter to Jefferson north to St Lucy parking lot and return on same
walk and complying with Laws pertaining
walkers using the sidewalks for the run
route subject to runners
to pedestrians
Moved
Ayes
5
All
7
REQUEST FOR SITE PLAN APPROVAL
PLANNING CASE PC150002
PLACEMENT OF AFREE
STANDING WALK
IN
AT 24101 HARPER FOR THE
REFRIGERATION UNIT AT THE EXISTING CHECKERS
RESTAURANT
Mr
s Restaurant representative explained that a site plan approval was presented
Craig Van Doesseloar Checker
in refrigeration unit at
Planning Commission Case PC150002 for 24101 Harper to have afree
standing walk
existing Checkers Restaurant
to the
the
February 17
2015
Page
2
of 6
Item 5 fCont
d
a contract with a new bakery that is switching from a daily delivery to delivery
twice a month He works with the Checker
s team to determine where to put the unit and he works with the City
Planner to get this approved
The Checkers Restaurant chain has
Since the unit cannot be attached to the
The
Planning
Commission is
requiring
building
it is
proposed
a brick enclosure
to go next to
If their
Corporate
storage shed
dumpster
and enclosed
Office decides this is not cost effective
for them they will have to approach this differently
Most of their locations just have theirs in the parking lot but
some locations have asked for screening They are not taking out a parking space to do this and it will not come
I
out further than the
run from either the light pole or the electricity in
spaces The electrical is a 110 and wi
parking
the storage room
by Council Member Vitale seconded by Council Member Caron that the recommendation of the City
standing walk
Manager be approved for Planning Case PC11i002 24101 Harper for the placement of afree
in refrigeration unit at the existing Checkers Restaurant as recommended by the Planning Commission
subject to the conditions of the city planner
s report including 1 A variance from the Zoning Board of
is
to
allow
an
Matching the new
Appeals
accessory structure within a commercial district 2
required
gates with the existing steel gates on the dumpster enclosure 3 Removing or relocating the light pole
mounted lights could also be
that is currently proposed to project through the roof of the enclosure Roof
mounted to the proposed enclosure instead of the light pole
4 Expanding the new enclosure to fully
incorporate the existing concrete block shed inside so that all three walls of the new enclosure are brick
not abrick
block combination
5 A variance from the ZBA will be required if the proposed structure is
closer than 2
5 feet from the property line
ti A 3 foot wall height variance and a 1 foot total height
variance from the ZBA will be required 7 Each statement of intent promise and
or pledge made by you
the petitioner or agent either orally or in writing if permitted by Ordinance shall be binding upon the
petitioner and shall be a condition of said site plan approval
Moved
Ayes
6
All
7
PURCHASE ORDERS
CONTRACTS
BIDS
a
Request
to
Approve
Purchase of 3 New
Dodge Chargers by
Police
Department
Deputy Chief Lambert and Sgt Jennifer Spangler presented a request for the Police Department to purchase three
3 2015 Dodge Chargers from Slingerland Chrysler Dodge This vendor meets all requirements of the Purchasing
Policies of the City of St Clair Shores City Ordinance 12
451 This quote was done under the State Bid T65071
The first vehicle is a 8
V AWD at a cost of 26
92 miles on it
252 It would be replacing a 2012 Charger with 000
This vehicle has had numerous minor repairs We feel this vehicle can no longer be reliable for the rigors of patrol
but can and will be utilized as a Juvenile Detective vehicle The 000
15under Capital
144 was budgeted for FY14
001 for the patrol car purchase and build up This is the last to be purchased of the 4
980
Outlay Account 300
budgeted
We are also looking to purchase 2 2015 Chargers a V
8 AWD 26
252 and a 543
23through Motor Pool
6
V
along with insurance proceeds total cost 795
49 These vehicles will be replacing 2 Chargers that were totaled
out as the result of vehicle accidents
With recent snowstorms
the AWD
This
hitting St Clair Shores we have received nothing but positive remarks
give us 4 of these in the fleet which allows us to maneuver down
would
with
Chargers
better handling
The
following Budget Adjustment
Amendment
Proposed Budget
is
requested
for this
Amendment Fund 661 Motor Pool
Acct
602
681
000
FBAL Fund Balance to reflect difference in above
602
390
000
Meeting
handling of
along
purchase
REV Insurance
Sale to reflect insurance proceeds
EXP Capital Outlay to reflect cost of new vehicles
Council
the
side streets
in winter conditions
Acct Name
City
on
602
980
001
February 17
2015
Amount Increased
Amount Decreased
36
050
795
49
745
13
Page
3 of 6
Item 6 fCont
d
Mr Frederick asked about
Mayor Walby explained
using
funds from the
drug operations
that those funds cannot be used for this type of
purchase
but we are
using
them where we
can
by Council Member Rubino seconded by Council Member Rusie that the recommendation of the
City Manager be approved to purchase three 3 2015 Dodge Chargers from Slingerland Chrysler Dodge
Under State Bid TB5071 the total cost will be 76
047 and approval of the proposed budget amendment as
Moved
follows
Budget
Amendment Fund 661 Motor Pool
Acct Name
EXP
Capital Outlay
to reflect cost of new vehicles
602
980
001
FBAL Fund Balance to reflect difference in above
All
Ayes
b
36
050
795
49
602
681
000
proceeds
Amount Decreased
Amount Increased
Acct
REV Sale
Insurance to reflect insurance
745
13
602
390
000
7
Request approval
of sale of 19719 Meier
Tax
Foreclosure
Property
Rayes spoke about the request for the sale of 19719 Meier He gave a slide presentation showing before and
s Office as
pictures of the property This home was acquired in July 2013 from the Macomb County Treasurer
part of the tax foreclosure program The renovations to this property were recently completed It was listed by
Keller Williams Great Lakes and one offer was submitted The offer presented to Council represents the highest
and best offer for the parcel in the amount of 96
000
Mr
after
The house was listed in
900
99
September
2014 for
900
105
and there was not a lot of action so we lowered the
price
to
This offer was received about one week ago
We have made an 85
813 total investment in this home
Ms Rusie asked that the
s
purchaser
breakdown of the
orders which Mr
change
be redacted on Purchase Agreements in the future She asked for a
Rayes gave verbally Mr Rayes stated that the windows were done by
name
different company because the company doing the job quoted high for the work These windows were not
originally quoted but it was the opinion of the Foreclosure Committee that they should be replaced
a
Ms Rusie would like a breakdown for the
Mr Rubino asked that the
City Manager
charges
make
a
for lawn
cutting
etc
brought
will
provide
that to Council
Change
Orders
on
Rayes
recommendation that the
Foreclosure homes be no more than 10 to15 before it would be
Mayor Walby
Mr
back to Council for
contracts for Tax
approval
will have Mr Smith make sure that is done in the future
by Council Member Vitale seconded by Council Member Tiseo that the recommendation of the City
96
Manager be approved for the sale of 19719 Meier Tax Foreclosure Property in the amount of 000
which was the highest and best offer for the parcel
Moved
Ayes
7
All
7
will be
on the consent agenda are considered to be routine and
motion and approved by a vote of City Council There will be no separate discussion of the
items unless the Mayor and or a Council Member so requests in which event the item will be removed from
the general order of business and considered under the last item of the Consent Agenda
CONSENT AGENDA All items listed
enacted
Moved
items a
by
by
one
supported by
Council Member Rubino to approve the Consent
Agenda
f as follows
February 17
2015
Page
4 of 6
Item 7 Cont
d
a
Bills
721
1
11
497
February 5 2015
Resolved to approve the release of checks in the amount of 497
721 for services rendered of the
1
11
304
157 went to
report that is 21 pages in length and of the grand total amount of 11
7
1
497
21 94
other
b
taxing
authorities
Fees
Resolved that the
following
Kirk Huth Lange
Fees be
approved
as
presented
393
9
00
17
08
878
Badalamenti
Ihrie O
Brien
c
Progress Payments
Resolved that the
following Progress Payments
Michigan Joint Sealing Inc
L Enterprizes Inc
C
L Enterprizes Inc
C
d
e
be
approved
as
presented
862
1
50
55
52
577
00
110
21
Approval of Minutes None
Receive
Resolved that the
following
Committee Minutes
Minutes be received and filed
Meeting Date
Minutes
Animal Care
Welfare Committee
Animal Care
Welfare Committee
Animal Care
Welfare Committee
October 9 2014
November 13 2014
December 11 2014
January 6 2015
Historical Commission
Police
Fire Pension Board
Police
Fire Retiree Health Care
December 11 2014
December 11 2014
Trust Board
Water Resources
Advisory
Board
November 4 2014
Waterfront Environmental Committee
Zoning
f
Board of
January 20 2015
January 8 2015
Appeals
Request to set
Plan
a Public Hearing on March 16 2015 for consideration of
Adoption of a Brownfield
for the Citv of St Clair Shores for the Chapoton Apartments Property located at 22300 and
22301 Englehardt Street St Clair Shores
MI
48080 petitioner St Clair Shores
Senior Leasing
LLC c
o Ciena Health Care Management
Ayes
All
7
8
UPDATES AND FOLLOW
UPS FROM COUNCIL MEETING
9
COMMENTS BY INDIVIDUAL COUNCILPERSONS
No Issues
Council Member Vitale announced a fundraiser for Peggy Maison who is a member of the Historical Commission
It is on March 21St at Fern Hill For more information go to www
HelpPeggy
com
gofundme
Council Member Caron announced the March
s Walkathon
Parkinson
He noted in
a
on
h
12
Memorial
Day
Parade
Spaghetti
Dinner fundraiser and the
h
May 16
recent newspaper article that other cities are
looking
at our
Dog
Park and Disc Golf Park
We have
done a great job
Council Member Rusie announced the
The
Daddy Daughter Dance
was a
6th Annual
Shorian Taste Fest on March
h
8
at Tin Fish
great event
February 17
2015
Page
5
of 6
Item 9 Cont
d
Council Member Rubino announced the
Aqua
Freeze Festival this weekend
Many of the sidewalk corners are still unpassable in the City Some have
high The worst spots are on Harper Some of these areas cannot be
feet
Mayor Walby said we have created some of
end up plowing in the sidewalk He will have
Council Member Tiseo
suggested
we
this when we
Fry
season
starts tomorrow
Council Member Frederick
community
He
It is
good
We
should
target
snow
at the corners
near
including
baseball
registration
Go out and support the
parishes
and VFW
encouraged people
to go out and
support their
the schools
is now open online
local fish
fry
He also announced other
events
expressed
a
to clean an intersection with the smaller truck
Mr Smith look into this
He announced events for Parks and Recreation
Fish
try
been cleared but some are two to three
cleared by an individual
his condolences to the Soulliere
family
idea to clear out the snow around fire
He announced
upcoming Library events
and
hydrants toward
reminded
the street
people they
can
donate
magazines
and books
to the
Library
10 CITY MANAGER
S REPORT NONE
MINUTE TIME LIMIT The Views and Opinions Expressed Under Audience
Citizen Only and Do Not Necessarily Represent the Views and Opinions of the Mayor City
Council or Administration of the City of St Clair Shores
11 AUDIENCE
Participation
Keith
Ealy
PARTICIPATION
are
5
those of the Individual
resident of St Clair Shores stated that he lives on Star
businesses in the area do not provide parking for their
parking Can something be done about this
Mayor Walby
Jamie
said we will look into this and
Victory
get
employees
so
Valley and owns a
the employees use
business on
Stephens
Two
up all of the residential street
back with him
St Clair Shores resident said he
hopes that
resident
problems will
be resolved
Michael Odinez St Clair Shores resident spoke for the Detour group He suggested that other
City with their problems There are still two issues on his street that need attention
neighborhoods
contact
the
12
S COMMENTS
MAYOR
Biggby
The
Coffee is now open at 11 Mile Road and
Aqua
Freeze Festival is this weekend
Harper
Everyone should
come
out
enjoy
the food and entertainment
13 ADJOURNMENT
Moved
Ayes
by
All
supported by
Council Member Rusie to
adjourn at
35 p
8
m
7
KIP C WALBY MAYOR
THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A VERBATIM
RECORD
February 17
2015
Page
6 of 6
BOARDS COMMISSIONS
From
Michael E
Subiect
Boards
Prepared bv
Mary
A
BC
COMMITTEES
7e
Smith City Manager
Commissions and Committee Minutes
City Manager
sRecommendation
Resolved that the
following minutes be received and
filed
Date E
Mailed
Meeting Date
2014
Beautification Commission
September 10
October 8 2014
November
Brownfield
Council Sub
Committee
Boards
27 2015
27 2015
27 2015
27 2015
27 2015
27 2015
Commissions
Committees
General
on
12 2014
January 15 2015
January 15 2015
November 25 2014
February
February
February
February
February
February
Committee
January 20 2015
December 16 2014
January 15 2015
January 7 2015
Committee
January 21
Employees Pension Board
Golf Course Committee
Library Board
Memorial Day Parade
Memorial Day Parade
Sign Arbitration
Tax Increment Finance
2015
19 2014
January 15 2015
December
Authority
February 27
February 20
2015
2015
February 20 2015
February 20 2015
February 20 2015
February 27 2015
February 27 2015
Justification
These minutes
these
are
City Boards
submitted to the
City Council for information review of
actions
by
Commissions and Committees
Council Action
Moved
Member
by
Council
Member
seconded
City Manager
be
Council
by
approved
March 2 2015
Page 1 of 1
ST CLAIR SHORES BEAUTIFICATON COMMISSION
MEETING MINUTES OF SEPTEMBER 10 2014
Bertolo Lillian Claycomb Chair Karen Hefferan Mary Keckhut
Lange Diana Lince Eileen Miskiewicz Mary Ann Motyka Denise Pecherski
Members Present Lee
Members Absent Chris Den Baas Ken
Others present John Caron
Elsey Joe Kosiara
council
city
John
liaison
James Culberson Tim Dorner
staff liaison
Michelle Hayden
Minutes from
August 13
New business There
them
to
the
are
2014
six
meeting
were
read and
large pots remaining
approved
at Shores Auto Wash Tim Dorner will take
to clean them and prepare them for relocation
golf course
golf course may receive an environmental grant which
infrastructure repair invasive species removal etc
Jefferson fraternal sign will be painted
Tim Dorner said the sign at Marter
Tim Dorner said the
John Caron
This will
place
that due to the construction at Little
reported
cause
when construction is
be
planted
Bed
in that
before winter
Mack Ave leveling
Harper
needs to take
the bed to be pushed back and enlarged New plants will have to be added
He also said the cement boulevard has been removed and trees will
complete
area
Tim Dorner expects to turn off irrigation to beds in the first
would like to
areas have already been turned off Lill Claycomb
Jefferson 11 Mile
I94 and Wahby
Mack Marter
pdates
plantin
maintenance
week ofOctober He stated
see
would be used for
the water left
Park for
a
little
on
at
some
City Hall Harper
Little
longer
BCSEM Meeting Michelle Hayden asked members to try and think of possible sponsors for raffle
members would be
prizes for the upcoming meeting we will host Karen Hefferan asked if
interested in
shirts so members could easily be identified for the meeting we will host
purchasing
and also for other events
Beautification Awards Both residential and business nominees have been filmed and
airing
on
local television
s and Hall
Soulliere
s Nurseries have donated three 25
00
Signs
to
are now
gift certificates to give to the nominees
s We hope to
through Soulliere
commemorate the residential nominees were ordered
receive them
by
the awards
s Report
Treasurer
night
Diana Lince
on
September 15
reported a balance
2014
of 6103
84
what
Claycomb again encouraged members to review the beds in the city
could be improved She would also like to see more perennials added to the beds
John Caron Lill and Joe Claycomb and Mr and Mrs St John will attend the quarterly meeting
the BCSEM on September 17 2014 where Joe St John will receive an award for his volunteer
to see
Roundtable Lill
of
efforts
Hayden would like to purchase
south end of the city
Michelle
at the
Next
meeting
ink
berry
is scheduled for October 8 2014
bushes to
replace the bushes
at the
fraternal
sign
ST GLAIR SHORES BEAUTIFICATON COMMISSION
MEETING MINUTES OF OCTOBER 8 2014
Bertolo Lillian Claycomb Chair Chris Den Baas
Diana
Lange
Lince Mary Ann Motyka Denise Pecherski
Members Present Lee
Keckhut
John
Members
Absent
Karen
Hefferan
Others present John Caron
Michelle Hayden
Minutes from
September 10
Joe
Kosiara
meeting
were
Elsey Mary
Eileen Miskiewicz
city council liaison
2014
Ken
James Culberson Tim Dorner
read and
staff liaison
approved
Harper Ave Some existing
plan for the bed at Little Mack
bed will be
plants will have to be relocated and some new plants will have to be added Existing
raised and elongated as well as moved westward away from the street slightly The next step is to
decide where we will relocate existing plants This will be done this fall
New business John Caron showed the
Tim Dorner informed the group that the Fraternal
done soon
sign
has not yet been painted
Painting will
be
large pots donated by Shores Auto Wash at the golf course They have not
or sealed Two ofthe
yet been cleaned When they are cleaned they could then be either stained
at the Senior
pots will be placed at the fishing pier Two will be placed at the bocce ball courts
Mr Dorner
Center
now
has the
remaining two is undecided
November Two
installing holiday decorations in the first or second week of
at
the
new
courthouse
trees two oak trees and two serviceberry trees will be decorated
The location for the
Tim Dorner will start
spruce
I94 A
Mile
place regarding the placement of lights on three trees in the bed at 11
500 on new white LED lights
was made
supported and passed to spend up to 00
Discussion took
motion
maintenance updates The bed at the Grosse Pointe border
planting
s Nursery
complete Bushes and mums were planted by Hall
Bed
Coneflowers
were
placing fall
decorations at the welcome
signs throughout
Report
Diana Lince
reported a balance
place
on
meeting
the
Saturday October
city
She is
is scheduled for November
12
2014
m
11 at 10
00 a
of 6103
84
Roundtable Tim Dorner told the group that the environmental grant
course is on hold
Next
now
the south to the north end
12Mile will take
Clean up of the bed at greater Mack
s
Treasurer
Jefferson Ave is
cut down at 11 Mile
I94
Denise Pecherski is
working from
at
being
considered for the
golf
ST CLAIR SHORES BEAUTIFICATON COMMISSION
MEETING MINUTES OF NOVEMBER 12 2014
Members Present
Lillian
Claycomb Chair
Chris Den Baas Ken
Keckhut John Lange Diana Lince Eileen Miskiewicz Mary Ann
Members Absent Lee
Bertolo
Others rep sent John Caron
Dorner
council
meeting
liaison
were
James Culberson Michelle
approved
read and
Hayden
with revisions
decorations have been put up at 11 Mile
Jefferson
has started cleaning up the large donated pots from Shores Auto Wash
New business
Tim
Joe Kosiara
city
Minutes from October 8 2014
Elsey Karen Hefferan Mary
Motyka Denise Pecherski
Holiday
They
will be
stored at DPW for the winter
Fall decorations have been removed from all welcome
signs
in the
city
24 wreaths have been ordered from Viviano
s
Thirty
d of November
Lights will be put on a tree at the Donaldson bed around the 22
The existing pot at the fishing pier will be moved and 2 new pots will be added
in the
spring
Harper
maintenance udp ates The new bed has been marked and cut at Little Mack
planting
the bed
the
north
of
wall
will
be
end
retaining
placed along
is
to
the
bed
at
Jefferson Ave Six boxwoods or yews
Donaldson
plan being developed update
Bed
Ave A boulder based
A
eliminate the need for so many annuals in the bed
rose bushes will be added to the bed on the west side of the library
will be added
Two
new
to the bed to
All beds have volunteers
assigned
to
them for 2015 except the bed in front ofthe
sign
on
Masonic Blvd
s
Treasurer
Report
Roundtable There
Diana Lince
are
John
Lange suggested
Next
meeting
on
December
already
reported a balance
several
possible
that members take
is scheduled for December
5
a tour
of 5208
11
nominees for 2015 Beautification Awards
of all beds in the
3 2014 due
2014 Wreaths will be decorated and
to the tree
placed
city
in 2015
lighting ceremony taking place
at the
welcome signs
at this time
ST CLAIR SHORES BEAUTIFICATION COMMISSION
MEETING MINUTES OF JANUARY 14 2015
MEETING STARTED AT 7 PM
Members Present Lillian
Miskiewicz
Denise
Pecherski
Members Absent Karen
Lee
Hefferan
Others Present John Caron
Lil
were
Claycomb
John
Liaison
Motion to excuse absent members
Elections
Motyka Mary Kekhut Eileen
Bertolo Ken Elsey Chris Den Baas
Claycomb Mary
by
Ann
Lange
Joe
Kosiara Diana Lince
Tim
Dorner
Michelle
Lee
Bertolo
Second
Hayden
by Michelle Hayden
held
Chair
Diana Lince Treasurer
Mary
Ann
Motyka Corresponding Secretary
Lee Bertolo
All
were
Secretary
passed
yeas 8
Nays
1
Minutes No minutes to review
Treasurer
Report
Treasurer absent
Update Bed has been completed however A car
did run through a portion of the bed will be repaired Petty coat maples were planted and
in that bed
ready to go for spring We will decide at later meeting for flower planting
John Caron Little Mack
Harper
Bed
For 2015 Discussed the location for the donated planters
We talked about the 11 Mile and harper bed as a potential project power and water at the
bed on the north side of 11 mile and the entrance sign at Veterans Memorial Park The
planting of flowers trees and other landscape was discussed
Tim Dorner New
Projects
Old Business 2014 Tim Dorner discussed the
problems
we
had with meters and
irrigation
Lee Bertolo Discussed dead bushes and trees behind the entrance
to
sign
at The GP border
Marter Ave
Ken
Elsey
on
Christmas
lights
and wreathes All wreaths
are
down and
lights
away
New Business Denise Pecherski
Motion
was
made and
accepted
BCSEM Luncheon Michelle
was
put
in
charge
of the 2015 Parade Ad
0
9
Hayden
discussed outline and event
over
view
are
stored
Mary Ann Motyka Discussed Committee which is comprised of Karen Hefferan Denise
Pecherski Mary Ann Motyka Michelle Hayden and Lillian Claycomb
Maryann Motyka talked about Donations printing meal and speakers for the up coming
luncheon
Round Table Discussion
Eileen Miskiewicz
Ken
Elsey
All others
on
the
possible flowers for the Harper Little Mack
Christmas lights and wreaths
on
passed
Meeting adjourned
803 PM
bed
BROWNFIELD REDEVELOPMENT AUTHORITY MINUTES
MEETING HELD THURSDAY JANUARY 15 2015
GEER CONFERENCE ROOM
27600 JEFFERSON
ST CLAIR SHORES MICHIGAN
PRESENT
ALSO PRESENT
Members
Nick Maloof
Widgren
Richard
Community
Services Director
Chairman
Chris Rayes
Vice
Kathy Peck Recording Secretary
Joseph Claycomb
Chairperson
Richard Albrecht
Tony Bellestri
Frank Benson
Dueweke
Joseph
Paul Ellis
Flaherty
Donna
Geri Hofmann
Tony
Rascano
Verlyn
Rebelein
Peter A Rubino
Michael E
CALL TO
Smith
City Manager Arrived
ORDER CALL
ROLL
Widgren called the
Chairman
was
running
meeting
at 7
12
pm
and a quorum was
to order at 7
00 p
m Roll was called
present
Mr Smith
late
APPROVAL OF MINUTES OF DECEMBER 11 2014
Motion
lbseconded by Flaherty to approve
Claycor
by
as
presented
12
Ayes
All
Absent
Smith
S
TREASURER
FINANCIAL STATEMENT
REPORT
Mr Ellis gave a
the minutes of October 16 2014
brie report and noted that
l
Taken
some
out of
Order
time before the end of the fiscal year the
budget will
need to be
adjusted
Motion
Rascand
by
seconded
by
Bellestri to receive and file the financial statement dated December 11 2014
12
Ayes
All
Absent
Smith
APPLICATION AND BROWNFIELD PLAN FROM CIENA HEALTH CARE FOR ST CLAIR SHORES LEASING LLC
CHAPOTON
MENTS
APAR
meeting Chairman Widgren
noted that 12 versions ofthe increment financing and various capture methodologies over a period of time were
related
distributed As he understands it two economic provisions were presented one is estimated capital costs
Mr Maloof
explained
to Brownfield
matters
time The versions
the
City
and that
amount of
Brownfield
financing
was
called into Court and would try to make the
and the second is estimated at 5 annual rate for costs of 575
000 accumulated costs
have different variations One would be to
methodology
0
all incremental collections with
million in
233
developer 1
million
and
reimbursed
779
1
would pay back the
reimbursement would be
Authority
versions that have
City
all
that Mr Stobb
then the pay back is 11 years Other versions
or
40
ran
ratio of 30 and also
an
admin collection
by
Brownfield
10
it is not
40 they
January 15 2015
Page 1 of 3
on
are
Minutes
From their
over
by
retention
13 years
incremental
20 30 and 40 sharing
in addition to St Clair Shores admin costs
30
approximately
based
no
Ifthe
amounts
the
by
by
City
standpoint if you have
talking roughly
37
the
and
a
revenues as early as possible but
Widgren feels the City should be taking some portion of the incremental
Due to length of time
then the question becomes how much of a share and how fast does the developer get paid
made the most sense
and value to the City as well as compensating the developer Option 10 was the choice that
formula that
to Mr Widgren The cost of the loan amount 1
2 million and 40 retention by the City has a
of
time with the
stretches the payment to the developer over a period of 13 years Over that 13 year period
He
feels Option 12 is
estimated property values there is nearly 2 million of incremental property taxes collected
Chairman
the second best
proposal
if you
use
the 40 model and believe the proper
proposal
779
for the developers is 1
779 million to the developer The City receives 40 every
Option 12 would take 20 years to pay offthe 1
costs meaning that the effective collection by the City is 47
year of that period of time and also 10 of admin
the City collects the same
during that 20 year period Mr Widgren noted that Options 11 and 12 are similar
million
would collect
more
in
period of time however 12 is better because in 18 years you
select an option that
11
Mr
12 than you would in
Widgren stated the best way to summarize it would be to
done
as
the
obligation
quickly as possible
allows us to share as much as we canto assist the developer but to get
000 a year
The City at 40 is getting a reasonable collection on the property tax running at a rate of about 9
amount of money
during
that
000
70
under version 10 we would average
for 13 years
already getting a discount They originally
offered to purchase for 1
they were undercut and someone else
3 million
through
000 They
800 demo costs are now at 500
bought the property Ciena then purchased the property and the 000
He
thinks
it is a fair
to spend
are already getting a half of million discount from what they originally were going
would want to
deal based on their original offer and does not see why the Brownfield Redevelopment Authority
options
He feels Ciena is
but the deal fell
because
Mr Rubino stated he did not like any of the
received a response These
they thought was fair but never
make sense to him Mr Maloof
proposals exceed every other Brownfield Plan done in the City and it just does not
Mr Rages and Mr Smith It was
replied that Ciena did come back with an alternative number after meeting with
this big
decreased by almost 400
000 This is a 16 million project and he does not think St Clair Shores has seen
give
up any tax dollars
of a
project
They
have asked Ciena what
He stated from the day he was
prices change and costs change
on
this
project They always felt there were
having a brownfield
Mr Maloof also added that market
involved with this
they
have
always
costs here and the
extraordinary
not disagree with Option 10
kind of commitment is not
looked at
offered Brownfield information to them
City
but his
problem
something we
is that 13 years is
Mr Smith
agreed
more
project
funding them
that he cannot support the
Ciena took
He
more
suggested picking
of a
use
comfortable with 5 to 6 years
than what we have had and it is
5
we
Mr Rubino stated he does
The
spread
consensus
40 capture basis and
likely
be
as
far
to make that
as
he would
ofthe Board is that
out over five years
project
This is
need to be partners with
he feels the Board would
ridiculous
the revenue would be
the bill for the whole
welcomed however
a
million
well
time and 30 years is
of our money
or
City footing
up 50 and do
partnering position
long
should do 13 years of sharing
go He also feels we should not pay them 5for the
members would be
a
as
run
a
much
developers
bigger
and not
out a certain number of years
more
supportive
Chairman
If
Widgren
500 000
600 and squeeze it out between 5 and 10 years
agreed and said he would like to see 40 and 000
and what the
Further discussion took place regarding several different scenarios with different rates and amounts
number should be capped at
It was noted that
extraordinary costs with the
proposed options relate to Chapoton only If we go
the developer may have
asbestos removal Mr Rebelein was concerned that all of the
some
He asked if there
petition to have the taxes lowered
could be wording in the proposal where it states the developer will maintain the property or upgrade it so the City
does not lose tax money there It was agreed that the Board would like some consideration given to the 9 Mile
Mr Smith and Mr Rages and they
property Mr Maloof added that the 9 Mile property has been discussed with
Mr Smith
talked about adding 50
000 to whatever is agreed to over and above to demolish the 9 Mile building
spoint the City may see a decrease short term but from a community standpoint a
added that to Mr Rebelein
there the
vacant
9 Mile
parcel
property becomes
a
dump
and
they
would be better than what is there
may
today
discussed along with
Widgren asked if another proposal sheet can be developed using the parameters
9
Mile
property so the
000 for demolition and the penalty or reduction for loss of value for the
adding the 50
Board If so he
Board can have all the pieces together Mr Smith asked if there were any objections from the
Chairman
Brownfield Redevelopment Authority Minutes
January 15 2015
Page 2 of 3
would like to know
Maloof
replied
now
these
are
Mr Claycomb asked if the number of years
projections
and
they
would like to have
a
saying 7 years from collection He feels it may take longer to build
proposals start tax collection in 2015 which is not likely to happen
building
is
Occupancy
occupied
was
so a
real assessment is
some
time away
issued would start the clock Mr Maloof
capture in 2016 and let 2015 ride the way it is
could be limited and
year
to
or
Mr Rubino added if
two extra
get
He asked if the Board is
approvals
Mr Ellis noted these
No tax increase would be assessed until the
Mr Smith
suggested
or
not go out to 12 Mr
thought
the year the Certificate of
that it could be left
they
as
by Claycomb seconded by Rubino to TABLE the application
Clair Shores Leasing LLC Chapoton Apartments
for St
Ayes
All 13
AUDIENCE PARTICIPATION None
ADJOURNMENT
Ayes
by Benson
All
seconded
by
Dueweke to
adjourn
the
meeting
at 7
59 pm
13
Brownfield
January 15 2015
Page
3 of 3
run
in the
again
and Brownfield Plan from Ciena Health Care
ANY OTHER BUSINESS TO COME BEFORE THE BOARD None
Motion
start the
want us to add demolition costs
Board should be able to look at lost tax dollars Mr Smith stated he will have the numbers
Motion
is they could
Minutes
MINUTES
CITY OF ST CLAIR SHORES
SUB ON BOARDS COMMITTEES
COUNCIL COMMITTEE
November 25 2014
Mayor Kip Walby arrived
Peter Rubino Alternate
PRESENT
at 7
02
pm
COMMISSIONS
Council Members Ronald Frederick and
ABSENT AND
EXCUSED
Council Member Candice Rusie
ALSO PRESENT
City
Mary Kotowski Recording Secretary Tina Hirzel
Chairperson Ms Mary Cipriano OPAC Chairperson
Clerk
Parade
1
CALL TO ORDER
The
meeting
Moved
was called
All
Absent
Rusie Walby
2
Memorial
Day
Frederick to excuse Council Member Rusie
2
APPROVAL OF MINUTES OF OCTOBER 28 2014
Moved
Ayes
3
Cheryl Furdos
7
1 m
to order at 0
p and a quorum was present
by Rubino supported by
Ayes
Ms
by Rubino
All
seconded
by
Frederick to approve the minutes of October 28 2014 as
presented
3
INTERVIEWS
Welfare
the Animal Care
Five individuals were invited to interview at this meeting to fill the following The vacancy on
alternate
on the
Parade
an
Planning
vacancies
the
Memorial
Committee
opening
on
Committee one of the
Day
Committee The meeting schedule for each committee and the
Commission and
on the Older Persons
an
appointment
opening
explained
process were
to the
Advisory
following applicants
Linda Michon David Burns and Carol
Mr John Lind and Mr Thomas Budnick were invited to interview but did not attend the
Mr Richard Russell interviewed at the October 28 2014
letter
Moved
Day
informing
by Rubino
for the Activities Committee but was recommended for the
Day Parade Committee so he will be sent
All
by Frederick to recommend to Mayor and
Advisory Committee to fill the vacant seat of Betty
seconded
to the Older Persons
Ayes
meeting
Parade Committee Mr Russell did not want to be on the Memorial
him that he was not selected for the Activities Committee
Memorial
a
meeting
Kapusnak
Council the
appointment
of Carol
Kapusnak
2016
Sullivan with a term end 09130
3
of Linda Michon to the Animal
seconded by Frederick to recommend to Mayor the
2015 and David Burns to
31
Welfare Committee to fill the vacant seat of Marianne Courey with a term end 12
end 01
12
2016
with
a
term
seat
of
Nicole
Mangis
the Planning Commission as Alternate to fill the vacant
Moved
appointment
by Rubino
Care
Ayes
4
All
3
APPLICATIONS
NEW
VACANCIES
RESIGNATIONS
a
Moved
Vacancies
Resignations
by Frederick
seconded
Rubino to
accept
with
regret
the
following resignations
vacancies
NAME
COMMISSION
COMMITTEE
Melissa Boitos
Cool
Mary Ugorowski
Ayes
by
All
City Committee
Planning Commission
3
Committee on Boards
Council Sub
Committees and Commissions
November
25 2014
Page
1
of 2
Item 4 Cont
d
Review of Vacancies
b
The
the current vacancies and selected the
Committee reviewed
Sub
five interviews to be scheduled for the
following
Committee meeting
January 27 2015 Sub
Richard Gudenau Animal Care
Welfare Committee
Jennifer Wood Activities Committee
Michae
Bojalad and
Thomas Budnick
John Lind Memorial
Board of
Appeals
Alternate
Day
Review of New Applications
c
The new
5
Zoning
Parade Committee
applications
were
reviewed
by
the Committee
RECOMMENDATION TO REAPPOINT
Moved
by Frederick
seconded
Rubino to
by
reappoint
the
following
Ending Date
Term
Name
Commission
Comm ittee
Mario Como
Board of Review
0101 2017
Jason Strat
Board of Review
0101
2017
Ayes
All
3
6
OLD BUSINESS None
7
NEW BUSINESS
committee from five full voting
explained that Animal Care and Welfare would like to increase the size of the
members to seven full voting members They would also like to add an alternate position There are several reasons for this
to have a quorum for
request The current committee members are having a difficult time getting enough members together
their
would like to
the scope of their knowledge base
They are also going to become more active
Mr Frederick
with
meetings They
fund
raising
Mayor Walby
position
Moved
expand
said he is
by Frederick
okay
with the Committee
seconded
by
members to seven members with
Ayes
All
PUBLIC COMMENTS None
9
ADJOURNMENT
Ayes
by Frederick
All
seven
members but he does not agree with adding
an
alternate
Rubino to increase the size of the Animal Care and Welfare Committee from five
no
alternates
3
8
Moved
being
seconded
by
Rubino to
adjourn
the
meeting
at 7
47 p
m
3
Prepared by
Reviewed
Tina Hirzel
Mary A Kotowski
Recording Secretary
City
Council Sub
Committee on Boards
Committees and Commissions
November 25 2014
by
Clerk
Page
2
of 2
Approved
2015
17
02
MINUTES
OF THE CITY OF ST CLAIR SHORES
GENERAL EMPLOYEES PENSION BOARD MEETING
January 20 2015
Regular Meeting
of the General
Employees Pension Board
Michigan
held in the Jefferson Conference
Room located at
27600 Jefferson Circle Dr St Clair Shores
Kip Walby Mary Kotowski
Present
and Peter Rubino
Absent and
Excused
Carol Grant and
Also Present
Attorney Tom Michaud Consultant Brian Green Reinhart Partners
Capital Partners Charles Schmidt and Linda Fredal Recording Secretary
1
Rick Plawecki Seizert
CALL TO ORDER
Chair
Walby
Motion
called the
by Rubino
All
Ayes
to order at 3
34 p
mand a quorum was
meeting
seconded
by
Kotowski to excuse Grant and
present
Shipman
from this
meeting
3
Absent Grant
2
Vicky Shipman
Shipman
APPROVAL OF CONSENT AGENDA ITEMS
Motion
by Kotowski
a
b
seconded
by
Rubino to approve the Consent
items a
k as follows
Minutes of November 18 2014
Invoices as of January 13 2015
GABRIEL ROEDER SMITH
c
d
e
fl
Agenda
00
450
10
COMPANY
MED SOURCE SERVICES
CONSULTING PHYSICIANS
00
250
TOTAL
00
700
10
Active Member Data Sheet for Robert Betts
Application
Application
for Service Retirement and Active Member Data Sheet for Randall E Hak
for Service Retirement and Active Member Data Sheet for Caryl Phillips
Medicare Part B Reimbursements
582
4
European Mezzanine Fund Distribution in the amount of 82
72
441
Square Global Real Estate Fund I Distribution in the amount of 23
074
9
Receive and file Penn Square Global Real Estate Fund I Distribution in the amount of 21
Dowd LLP Settlement Report dated November 28 2014
Robbins Geller Rudman
Robbins Geller Rudman
Dowd LLP Monitoring Report dated November 28 2014
Receive and file
h
i
1
k
Receive and file Penn
All
Ayes
3
Absent Grant
3
Shipman
PRESENTATIONS
a
Reinhart Partners Rick Plawecki
Mr Plawecki said the Small
Ambassador
portfolio
Cap has
Mid
been in our
portfolio
since 2008 and the Fixed Income a
replacement
for the
since the end of 2014
88 million with a
81 million and on December 31 2014 is 3
Cap Portfolio Value on July 31 2008 was 1
Mid
Performance History from
their strength
bull
which
is
not
of
after
fees
We
came
in
as
a
run
2
4
million
gain
07 Annualized since inception the portfolio
December 31 2013 to December 31 2014 beat the Index 7
44 versus 7
Reinhart has outperformed the Russell 2500
versus
its
and
47
12
04
11
Russell
2500
was
was
Compilation
strength
The Small
total
Index
by
143
bps annualized
Sapient an energy sector has been added to our portfolio
Currently oil prices are approximately 70 a barrel
General Employees Pension Board Meeting
and long term energy is where we should be to some
January 20 2015
Page
degree
1 of 4
Approved
02 17
2015
Aaenda Item 3a cont
d
Seven stocks are up 30 plus The worst stocks are in health care and Air Methods
corporation which has not done well due to bad weather
In
regards
to the Fixed Income there are nine members
running since 1997
on
the
Management
Team
Corporation
They
a
helicopter
service
have over 2 billion in assets
and have been
of concern which are credit risk interest rate risk structure risk and liquidity risk
Effective Duration is a little
corporate bonds and never had bond failures like Enron He said their
Mr Plawecki mentioned their four
They add
value
through
areas
5
below Index at 3
Mr Plawecki stated
they
t
don
use callables which
they
deem
a
losing proposition
Credit Index The year 2009 was not a normal year as their
Barclays Capital Intermediate Gov
2007 and they took advantage
Calendar Year Returns were 10
04 The reason for this is they had no blow ups in 2008
2
8 or
of selling some bonds Mr Rubino mentioned that they should not expect anything like this going forward and
Their benchmark is
Ei is what they expect
2
Mr Plawecki stated they take
advantage
of wide
corporate spreads
when
they
are
available
Seizert Capital Partners Charles Schmidt
b
Mr Schmidt stated that Seizert has had a tough
quarter
line with the benchmark which had
and for the year has been in
reasonable numbers since 2012
He mentioned end of year sector weights stating we are underweight in Health Care
Energy He reviewed with the Board the stocks with the greatest exposure
Mr Schmidt mentioned the best
the worst
performers
Information
Technology
and
performers such as Magna International CVS Health Corporation and Amgen Inc and
stocks hurt the
Company Apache Corporation and Freeport McMoRan Energy
such as Halliburton
most in the quarter
The best performers
Mr Schmidt reviewed the same report as above except on a one
year basis instead of the quarter
McMoRan
were TRW Automotive Holdings Amgen Inc and Energy Corporation The worst performers were Freeport
Media Class A and Apache Corporation Financials had a negative impact for the year
Liberty
complex as no one thought we would go from 110 a
international integrative companies It was as if everything seemed
is
Energy
He mentioned that
economy is
okay
He said 60
4
people are not spending and have been disciplined
they are not worried about falling off the cliff
between the
in
paying
65
a
barrel for oil is reasonable Mr Green said it is bad for stocks but
said this
holding
onto cash
The
employee
is to
good for everything else
TIMMONY P
C ROBERT BETTS REPORT ON OLD EDRO
acknowledge
an
EDRO Eligible Domestic Relations Order where
a
is divided
pension
and former spouse
Ms Kotowski noted there is
only one Actuary
calculation for this as there
was
no
by Kotowski seconded by Rubino to receive adopt and file the
DMwhich reads as
6039
County Circuit Court Case No 95
Motion
down debt or
but
VANOVERBEKE MICHAUD
Mr Michaud
barrel to 45 a barrel There was good exposure in
to get hit and hurt them for the quarter
Betts Macomb
need for an
early
calculation
Resolution of Robert Betts
v
Pamela
follows
CITY OF ST CLAIR SHORES EMPLOYEES RETIREMENT SYSTEM
RESOLUTION
Adopted January 20
Re
2015
Betts Robert v Pamela
Macomb County Circuit Court Case No 95
DM
6039
General
Employees
Pension
Board Meeting
January 20 2015
Page
2
of 4
Approved
17 5
02 20
Agenda Item 4 cont
d
consists
WHEREAS City of St Clair Shores General Employees Retirement System
which is a qualified plan under applicable provisions of the Internal Revenue Code and
of a defined benefit
plan
State of Michigan statutes
WHEREAS the Retirement System is generally subject to Public Act 46 of 1991 of the
et
and
1701
38
MCLA
seq
which purports to grant
a court order dated February 5 1997
to Robert C
regarding Retirement System benefits normally payable
member eligible to commence retirement benefits effective December 13 2014
WHEREAS the Board of Trustees is in receipt of
Pamela Betts with certain
rights
was a deferred
Betts who
and claims
vested
and
of said
WHEREAS said matter had been discussed with legal counsel who has opined that the applicable terms
court order are consistent with the
46 of 1991
MCLA 38
1701
as
provisions
System
of the Retirement
and
applicable
RESOLVED that the Board acknowledges receipt of said court order and will pay
Board Actuary and further
with said order and the calculations of the s
s
a copy of this resolution be included in the individual
for the Retirement System relative to this matter
RESOLVED that
records be
kept
Ayes
All
Absent
Grant Shipman
law
including
Public Act
amended therefore be it
pension
pension
benefits consistent
file and other
appropriate
3
is an excerpt from the
I Mary A Kotowski City Clerk of the City of St Clair Shores do hereby certify that the foregoing
minutes of a meeting of the St Clair Shores General Employees Pension Board held on January 20 2015 in accordance
with the
Open Meetings Act
Public Act No 267 of 1976
as
amended
Mary A Kotowski
City Clerk
5
OLD BUSINESS none
6
NEW BUSINESS
a
2015 Budget in Compliance with Public Act 314
Adoption of Fiscal Year 2014
Ms Kotowski stated that Finance
Motion
helped
by Rubino seconded by
compliance with Public Act 314 as
MMC
2015
to draft this Fiscal Year 2014
Kotowski
to approve the
adoption
Budget
of Fiscal Year 2014
2015
Budget
follows
City
of St Clair Shores
General Retirement
Itemized
System
Budgeted Expenses
As of June 30 2014
Actual
Actual
30
6
2014
30
6
2013
Expenses
Payments
Benefit
Trustee
78
6
4
888
65
204
12
275
565
4
91
Custodial Fees
Training
Actuarial Fees
General
53
253
Qt2
Expenses
Employees
Pension Board
214
63
674
303
1
84
67
866
12
12
72
788
835
9
00
900
2
00
Legal Fees
Disability Medical
Total
9
4
50
010
09
Meeting
00
560
14
152
5
64
415
January 20
2015
Budgeted
30
6
2015
9
4
00
736
81
234
49
385
500
5
00
20
00
000
00
000
12
2
5
49
621
53
Page
3 of 4
in
Approved
0217
2015
Agenda Item 6a Icont
d
Includes participants reimbursement for medicare Employer reimburses this cost on a quarterly basis
Estimate increased due to an additional estimate for actuarial fees related to GASB 67 and GASB 68
Implementation
and
Ayes
All
Absent
Grant Shipman
b
compliance
3
Service Provider Disclosure Forms Update
Ms Kotowski stated this is a listing of Portfolio Managers who have not returned their Service Provider Disclosure Forms
Over the last week and a half letters have been sent to them and we are working on getting them up
date
to
Motion
seconded
by Kotowski
by
Rubino to receive and file the
listing
of Portfolio
Managers
with
outstanding
disclosure forms as follows
Comerica Bank
Edgewood
Templeton
Franklin
KBS Real Estate Investment Trust
World Asset
Ayes
All
Absent
Grant Shipman
c
3
Annual Election of Chair
Motion
by Rubino seconded by
s Pension Board
Employee
Ayes
All
chair
Co
Kotowski to elect
Walby
as
Chair and
Shipman as
Chair to the 2015 General
Vice
3
Absent Grant
7
Management
Shipman
AUDIENCE PARTICIPATION
A handout was distributed
Dziubek will no
be
longer
regarding GRS Gabriel Roeder
employed by GRS or assigned to
Smith
our
Company
account
It states that Mr
contact information
proposed team will consist of Mark
Our new
Buis Becky Stouffer and Laura Frankowiak
8
ADJOURNMENT
Motion
by Kotowski
seconded
Ayes
All
Absent
Grant Shipman
by
Rubino to
adjourn the meeting
4
9m
at 0
p
3
THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY FEBRUARY 17 2015
Reviewed
by
Mary A Kotowski
City Clerk Secretary
Prepared by
Linda Fredal
Recording Secretary
General
Employees
Pension Board
Meeting
January 20 2015
to GEPB
Page
4 of 4
PROPOSED MINUTES OF THE
GOLF COURSE COMMITTEE MEETING
December
16th
2014
PRESENT
Kip Walby
Committee Members
Bo Kirk
Tony Rascano
Greg Esler
Mike Smith
Dave Grauzer
Fran Wilson
Skip Schwartzenberg
None
ABSENT AND EXCUSED
ALSO PRESENT
Golf Course
Golf Course
Tim Dorner
Superintendent
Office Manager
The Golf Course Committee
Rob
Meeting
called to order at Noon
by
Spinazzola
Mr
Walby
motion to approve the minutes from the August 2014
Ms Wilson seconded the motion with all other members in favor
Mr Rascano made
1
a
meeting
Rate Discussion
Mr Dorner says that we have prepared a rate survey for the committee The survey
consists of golf rates of courses in the local area Mr Dorner says it is becoming more
difficult to get these surveys together due to courses transitioning to new pricing
rate structure
structures Mr Dorner says we looked at a couple different options for our
that were considered were flat pricing that would be
moving forward Other
based
on a
resident
or
options
dynamic pricing model and
non
tiered system that would be resident
rate
a
tier
structure
non Mr Dorner explained that
member
single
would be the easiest for the course to operate under but would
based
on
cause
the most
a
two
dynamic pricing
that
negative feedback from residents and members He also explained
to
operate
although the golf course staff felt that a two tiered system would be easier
and
residents
as well
members
from
under it too would cause a lot of negative feedback
are
It would also be difficult to project revenue with these two models because you
rate than
displacing loyal customers by asking certain groups to pay a significantly higher
Mr Dorner says that the staff came to the conclusion with all the
information gathered that the best option would be to raise the rates 1 across the board
Mr Dorner adds that we will also be looking to
the current structure in
they currently
are
place
keeping
change
the
membership
fees and the amount of time for members
Dorner says the current tee time
advance and members receive 7
making policy
to
make
is that non
members get 4
a tee
days
time Mr
in
in advance Mr Dorner says
change the
members and 14 days for members Mr Dorner says this is
policy to 7 days for non
to schedule their
times out further and help us gain new
necessary to allow
days
we
people
golf
customers Mr Rascano asks if
says
do
we
courses
not
allow
we
standing tee times to golf patrons Mr Dorner
have a standing tee time Mr Smith says the two
allow
non to
leagues
he knows who tried that have since walked away from
times Mr
Walby
want to
asks what we want to raise the
membership
allowing standing
fees to for the 2015
tee
season
resident fee 10 Mr
Mr Dorner says we want to raise the resident fee 5 and the non
Walby asks what the revenue generated would be by raising memberships Mr Smith
of 3
it would be in the
500 Mr Dorner says at this current
2
0
neighborhood
membership program Mr Smith says we still have perceptions
to
that we
re asemi
private golf course and we want to expand on opening our doors
others Ms Wilson asks if the leagues will be okay with the increase Mr Spinazzola
were
explains that he has called all the league presidents and that most league presidents
the
with
people
receptive if not expecting an increase Mr Dorner says we have showed
with
a
into
the
course
our last increase that we are
the
back
newly
money
golf
putting
take
renovated restaurant new bridges and other projects scheduled to
place Mr
Dorner says we will need to address the cart paths and building exterior in the near
future Mr Smith explains that we must account for the minimum wage increasing over
the next few years and raising our rates will help accrue some of that cost Mr Dorner
explains that we are line with our competitor
srates Mr Walby asks why we keep the
membership if it can work against us Mr Smith explains that we have looked into
was the best
eliminating the memberships but with all factors considered we thought this
out
an
increase
in
route to go Mr Dorner says this is the easiest way for us to project
revenue Mr Esler says the amount we make off memberships is more than what is
members to play golf here on a weekly
shown because our members bring a lot of non
basis Ms Wilson asks how many rounds you can actually have at the golf course Mr
Smith says we could possibly get to 60
000 rounds for a season Mr Dorner adds that
with cooperating weather we could get to 60
000 rounds Ms Wilson asks about major
projects coming down the line here at the golf course Mr Dorner says there is nothing
immediate but we are working on the bridges we have 4 of them completed with the
says
time
we are
ahead in the
need to be delicate with where we
asks that
spend our money due to the big money items on the 5 year forecast Mr Esler
we would like to see the increase
go back to the golf course capital fund Mr Walby says
he is not in favor of that and wants it to go back into the general fund with the city
currently facing a deficit Mr Smith says the council has been supportive of the capital
other 2 to be
completed
next year Mr Dorner says
we
course some
capital
golf course Mr Smith says if we need to get the golf
needs he will fight to have that Mr Walby says the creating of the fund was a good idea
but it also creates a gap with council in approving further money Mr Smith says we are
in good position to leave the golf course capital fund as is Mr Grauzer adds that he
needs
at
the
would like to
see
the
new
1 increase
come
back
to
the
golf course
Mr
Schwartzenberg
is Mr Smith says he has not got back the numbers
1 million in revenue Mr Smith says we have lost
yet Mr Dorner says we make 2
also made money here in
money here in certain years Mr Rascano says that we have
asks what the net
profit
for the
course
certain years Ms Wilson makes a motion to institute the 1 increase across the board on
golf rates adding additional booking days to the membership and to increase
to take the 1 increase in rates to council
membership rates All other members
approved
for their
2
approval
Old Business
proposal Mr Dorner says we had to pull
the proposal because we did not have the backing from the other groups Mr Smith says
they identified other areas that they thought needed more attention
Mr Rascano asks what
happened with the ECT
3
Mr
New Business
Walby
wants to
Wilson asks when
Mr Dorner says
first of the year
4
see a
we
we
marketing plan to get
the
golf course
will have Ms Sherer from Stewarts
met with them in October and
plan
at
up 10 next year
another
meeting
again
to meet with them
Ms
after the
Audience Participation
None
Mr Rascano motions to
Wilson
with all
adjourn the meeting
other members approving
at
55 m
12
p motion
supported by
Ms
MINUTES OF THE ANNUAL MEETING
OF THE
ST GLAIR SHORES PUBLIC LIBRARY BOARD
Arthur M Woodford Local
History
Thursday January 15 2015
Center
PRESENT
Judy Eggly
President
Mrs
President
Vice
Mrs Monie Smith
Trustee
Mrs Ann Powell
Trustee
Mr
City
Librarian
Danny
Mrs
Mrs
Recording Secretary
G Frezza
Rosemary Orlando
Mary Stachowiak
EXCUSED
I
Mrs Joan
Library Board Liaison
Councilman
Mr Ron Frederick
ROLL CALL
President
II
Perry
Secretary
Eggly called the meeting to
30 a
m
order at 9
ADOPTION OF AGENDA
It
was
moved
by Smith supported by Powell
Ayes Eggly Frezza Powell
Nays None
adopt the agenda
to
Smith
Motion carried
III
APPROVAL OF THE MINUTES
It
was
Board
moved
Meeting
by Smith supported by Frezza
to approve the minutes
held November 20 2014
Nays None
Smith
Motion carried
St Clair Shores Public
Library Board
Page 1 of 6
of the
Regular
IV
LIBRARY
CAFE
UPDATE
spoke with a library patron regarding a group of students
and tutors who meet in the Library Reading Lounge The patron stated that the group
was loud
unruly and disruptive at times They take up most of the tables in the Lounge
She stated that she has seen people come into the Cafe for food or beverage and they
have left because there was no place to sit The students meet three or four times a week
customers
from 3
30 until 5
00 p
m and for the most part the students are not paying
Cafe proprietor Ms Corrado has also mentioned the group
s behavior A discussion
followed regarding the students and tutors and how this issue should be addressed Mrs
Orlando stated that the Library does not have a specific policy regarding the Reading
Lounge but does have a policy regarding disruptive patrons in the Library Board
members agreed to come into the Reading Lounge to observe the group and this will be
Mrs Orlando
reported that
discussed at the
next
she
meeting
closed for the three weeks while the Library was
closed Ms Corrado
s insurance covered some her lost wages Business has been slow
Mrs Orlando
reported
since the Cafe
V
that the Cafe
reopened
was
everyone is
hopeful that things will pick
up
soon
REPORT OF LIBRARIAN
A
Correspondence
copy of the letter that was sent to Ms Matouk regarding
fines
and fees Ms Matouk has not been in contact with
her request
waive her
s decision not to waive
the Library since receiving the letter regarding the Board
her fines and fees In the letter Mrs Orlando stated that the Board would be
Mrs Orlando enclosed
a
to
happy to reinstate her library
B
Library
1
card when all her fines and fees
are
paid
Information
Library
Renovations and New
Carpeting
Mrs Orlando gave an overview ofthe Library closing for the carpet replacement
She reported that Jarvis oversaw all the restoration projects including the carpet
replacement and that they were very easy to work with very accommodating and
pleasant The Internet computer stations were damaged from the flooding and
have been replaced and installed When carpeting the Local History Center it was
discovered that the
ordered but
The
Library
an
shelving
units
were
also
damaged
New
shelving
has been
installation date has not been confirmed
was
closed from December 8
staff members took the time off except for
through December
person who was placed in the
All part
time personnel were off of
of the building on the day after
one
s Community Development Department
City
work as well Mrs Orlando did a walk through
St Clair Shores Public Library Boazd
Thursday January 15
Page 2 of 6
2015
time
29 All full
Christmas
changes had to be made once the Library reopened
right out and corrected all problems
A few minor
on
December 29 Jarvis came
2 Furniture
Repairs
reported that she is waiting for an estimate from Bix Furniture for
of reupholstering and
or the re
strapping of library furniture in the public
Mrs Orlando
the cost
area
3
Open Meetings Act
Mrs Orlando distributed
requested
that
copies
Commission members
copies
of this
so
that
of the
Open Meetings
document be
they
Act
OMA
distributed
understanding
to
of the
have
an
from
Walgreen Pharmacy
The
all
City
Boards
guidelines
has
and
that
need to be followed
4
Walgreen
Mrs Orlando
Promotional
reported
Flyer
that
flyers
which advertised
they be placed
in our pamphlet racks Mrs Orlando gave an overview of the guidelines for
placing flyers on the bulletin boards and give
away racks Flyers for nonprofit
and local organizations are posted for
profit businesses are not After discussion
the Board denied Walgreen
s request since it is afor
profit enterprise
their Senior Discount
5
Suburban
Day
were
left at the
Library requesting
that
Library Cooperative SLC Centralized Purchasing
and
Video
Accounts
Mrs Orlando gave an overview of the Library
s centralized purchasing and video
accounts through SLC
The centralized purchasing account is used to pay for
and upgrades to the online computer
computers various
library
equipment
system
through the Buy a Book and Memorial Book
programs SLC is restructuring how they handle these accounts so the Library
will not be able to place their donations orders through the Cooperative They will
now be
deposited in a donation account with the City
It is also used for donations
6 Friends of the
Library
Past Book Sale
Chairperson Eleanor
Hendrix
sad to report that Eleanor Hendrix former Chairperson of the
Friends of the Library Book Sale Committee passed away Mrs Hendrix was
instrumental in building the book sales into the success that it is today
Mrs Orlando
was
7 Credit Card Services
Mrs Orlando
reported that
credit card payments
the
Library received
Last month she gave
an
its first
update
Library Board
Page 3 of 6
000 check
1
00
on
the
use
for
our
of credit and
debit cards
The
these
Library only accepts
payments
Library fines and fees
s and
copies DVD
for
The staff may look into expanding this to be able to pay for
other miscellaneous items
8
Painting of the Selinsky
Green Farmhouse
Mrs Orlando
reported that
done
age of the
a
grant from
a
months
the Museum kitchen will
local
from the
a
Self Check
out
9
within the next few
SGFM Kitchen
chapter of the Questers A paint chip analysis
using paint chip
wainscoting This will help determine the
paint and in selecting a historically correct color to paint the kitchen
be painted with
was
Museum
Computer
Mrs Orlando stated that since the manufacturer could not
the self out
check computer
10
they sent
the
Library
a new
the software
update
on
computer system
Music
Freegal
Mrs Orlando
reported that
the Suburban
Library Cooperative
has
purchased
downloadable free
Freegal
Freegal
music service available for our patrons Library cardholders can download five
card and pin
songs a week and daily stream three hours of music with their library
Music for its member libraries
number Each
Sunday
Music is
at midnight downloads
are
a
set to zero and
a
patron
can
s
Freegal offers over 7 million songs through Sony
will not
then
it
music catalog If a song
album is not part of the Sony collection
be available through Freegal
download five
new
songs
December 1 but since the Library was closed
from December 8
27 2014 the Library just announced this to our patrons There
This service became available
was an
to
on
article in the Jan
Feb Library Newsletter and press releases
were
sent out
the local media
11 Statistics
Copies
Patron
Monthly and Yearly Library Patron Count Circulation Records
Registrations and Miscellaneous Statistics were given to the Library Board
of the
Members
12
Meeting
Copies
the
Room Schedule
of the
Library
Meeting
Room Schedules for
January
Board Members
Library Boazd
Page 4 of 6
and
February
were
given
to
VI
FINANCIAL REPORT
It
was
moved
by Frezza supported by Powell
and
to receive
file the
following
Financial
Reports
Report Balance for October 31 2014
General Fund Year
Date Budget Report Balance for November 30 2014
to
Penal Fines Report Balance of 52
784 as of October 31 2014
6
Penal Fines Report Balance of 53
789 as of November 30 2014
7
16 as of October 31 2014
219
Library State Aid Report Balance of 42
State
Aid
Balance
of
Report
90 as of November 30 2014
224
42
Library
67 as of
211
Cooperative Centralized Purchasing Account Balance of 74
November 30 2014
87 as
516
Cooperative Centralized Purchasing Account Balance of 74
A
General Fund Year
Date Budget
to
B
C
D
E
F
G
H
December
I
31
Cooperative
of
2014
Rental Video Account Balance of
639 as
4
70
of November
Rental Video Account Balance of
529 as
4
81
of December 31
30
2014
J
Cooperative
2014
Nays None
Smith
Motion carried
VII
ANNOUNCEMENTS FOR CITY COUNCIL MEETING
Mrs
Orlando
information
VIII
reported
that
she
continues to
events and announcements
prior
to
send
City
Councilman Frederick
Council
Library
meetings
ACTION ITEMS
A Election of Officers
It
was
moved
President
Mrs
Frezza will
by Frezza supported by Powell
Perry
serve as
as
President
Vice
to nominate
Mrs Powell
as
and elect Mrs Smith
Secretary
Mrs
Eggly and
as
Mr
Trustees
Nays None
Smith
Motion carried
B 2015 American
Library
Association Director
s
Membership Renewal
by Frezza supported by Eggly to approve the library
membership renewal for the American Library Association Membership
It
was
moved
Library Board
Page 5 of 6
s 2015
director
Nays None
Smith
Motion carried
IX
COMMENTS BY INDIVIDUAL BOARD MEMBERS
Mrs Powell
Chair
A
reported that the Friends of the Library launched Phase I of the Buy
BAC program on January 1 Phase I hopes to raise money to purchase one hundred
chairs for the Gilstorf Meeting Room As of yesterday fifty contributors have donated
400 Mrs Powell distributed the brochure outlining Phase II of the program which
2
00
hopes to raise additional funds to purchase fourteen chairs for the MacHarg Meeting
Room So far four of the fourteen chairs have been purchased These chairs will have
an
engraved plaque
with the contributor
s
name on
them Mrs Orlando stated that she has
sgenerosity Three people individually gave her
community
00 checks for the BAC program She also reported that Mr Tom Sherry a board
100
member of the Lakeside Palette Club informed her that the Palette Club is purchasing a
chair and that the organization is applying for a matching grant
been overwhelmed with the
X
AUDIENCE
None
XI
ADJOURNMENT
It
was
moved
by Eggly supported by Smith
to
adjourn the meeting
at 10
38
m
a
Ayes Eggly Frezza Powell Smith
Nays
None
Motion carried
The next
meeting
February 19
of the St Clair Shores
Library
Board will be held
on
2015 at 9
30 a
m
Respectfully Submitted
Ann
Powell Secretary
Library Board
Page 6 of 6
Thursday
St Clair Shores Memorial
Minutes of the
Attendees
of Wednesda
Meeting
Cheryl Furdos Chair
Vince
Day Parade
Absent
201
Dennis Krasnicki
Liaison
Kathe Travis
Carter
Candice Rusie Council Liaison
Chuck Hall
Rosalie
January 7
John Caron Council
Chair
Carr Vice
George
Committee
Lavigne
Ellen Montgomery
Allen Neuwirth
Dave Rubello
Beth
Okray Secretary
Jaime Victory Advisory
Mary
The
meeting
was
called
to
order
at 7
00 p
m
by Cheryl Furdos
Roll Call
Vince motions to approve
Guest
Speaker
absentees Ellen seconds
Unanimously approved
Dennis Houser 2015 Grand Marshall
Cheryl introduced Dennis to
the committee in his
capacity
as
this
Marshall Each member of the committee introduced themselves
capacity
home
Should
we
need to
contact
is 586
7145 and cell
772
phone
Dennis
phone
his information is
s parade Grand
year
to Dennis
and advised of their
gmail
x
Houser1944
Dlb
com
is 313
5953
790
need
Cheryl and Dennis are working together to get SCS declared as a Purple Heart City We
will
flag but Dennis will provide it via the Post Info gets sent to the national coordinator and
be registered on the Purple Heart Trail The City Council will have to issue a proclamation
for this Would like this kicked off in April
s
Chairman
Report
Wished
happy anniversary to the original
this committee assumed responsibility for
members of the committee
the
parade congratulations
it has been 5 years since
to
Cheryl Chuck
and
Dave
Cheryl reminded
us
that
communication and the
we are now
reading
2 meetings per month Vital to this is
and when required respond in
emails at least
having
of your
daily
timely manner
Updated logo will
be finalized
shortly
for this
s theme
year
Bills and Communication and Financial Report Chuck Hall
No
new
a
bills
were
provided
for
repayment
a
At the last
meeting
2014 in
May 10
s Services made
Rizzo
and with the
ledger
a
City so
500
donation
to
far into the fiscal
parade and it was recorded on
time to
year that they did not have
the
cash the check
Polish
Century Club
confusion and the 15th
were
ok with the 15th
not
regiment
83 each
6
14 Saucers at
Finance
ok but
is
Regiment
However cleared up the
has been paid 200 in November
purchased 98
for the
AquaFreeze
Report
The 2014 fiscal year closed with budget amendments and the balance is
Motion
by
Allan to approve Ellen seconds
approved unanimously
Unanimously approved to accept the
Dave motions to approve minutes Allen seconded
minutes of December
3 2014
Reports
Logistics
Vince No
physically challenged
Other bid
new
an
parade
units at
email
the
on
Did contact Scotty
s Potty
s 14 units
one
at
65 and
2
wash station 100 for total of 1210
included 12 units
only
detailing costs
Ribbons Galore 1000 ribbons for
We will vote
entries
100 each
which
s was 1475
Jay
Chuck would like
2012
72
037
71
of Minutes
Approval
Chair
now
220 22
expenditure
cents
at the
apiece
for
21
January
found
participants
an
invoice for
meeting
Daily and Sentinal for parade
information and fundraiser Ordered lanyards from PIP and Kathy at PIP will ask owner to
stickers Mary
sponsor spaghetti dinner tickets Talked with Del Printing regarding the logo
Beth and Allen will work more closely to ensure fundraisers are publicized timely
Advertising
Mary Jane
Spaghetti
Allen Made
Marketing
Herde has been contacted
D
Dinner
to
flyer will be redesigned
with Macomb
contacts
promote
for this
it
on
the
City Website
s event
year
display is moving more slowly and are
City Hall Candice is looking into this
The historical Grand Marshall
where it could be installed
Transportation George
at
Busses Two
still waiting
larger Parks and Recreation busses
can
to
hear if and
be available and
availability Questioned where there is an issue with other CDL drivers
using the SMART buses if the regular drivers cannot drive At the previous meeting Candice
are
checking
for driver
said the buses will
not be at issue
s have
Also Fishbone
a new
bus that
we
may be able to
borrow
Convertibles
and will
George only
provide
to
has
George
one
contact so
Need 11
cars
far but
10 plus
a
Dave has
spare
a
list of
previous participants
that
W9
make
only 8 applications to date Chuck
form is sent to people who we pay new participants only as we have previous participants
information on file already
Participants
Need
want to
Dave Have
to send letter to
Wheelman
sure
invited
Cyclists advising why they are not being
they want to return then the size of their group
amount of
space utilized Dave will contact them
time
However if
needs
a
back
be reduced because of the
to
s fundraiser will be from 3 9 p
m on Sunday January 25
Fundraising Mary Beth GWillie
the parade committee will earn 20 of the food orders during this period Mary Beth and Allen
s Sentinal
have coordinated and the first publication will be in next week
5cents each awaiting a
they are 16
s Discount Discussion indicated that last year
s were 3 cents each BUT they
price from Dealer
route
were
plastic and did not hold up many were left discarded along the parade
Committee would like cloth 4x6 flags
Have looked into
Flags
Spaghetti
Dinner
pricing from
Readying letters
the US
for door
store
Flag
prizes
to
and
last
s donators
year
Old Business
AquaFreeze
Chuck
bought
saucers
llsell
83 each We
6
at
handwarmers Individual handwarmers will be 2 per
and Rosalie seconds Motion carried unanimously
Parade Book
working on letters
Cassandra Rusie is
saucers
for
packet Mary
to
previous
15 with
one
Beth motions
to
packet
of
accept
sponsors
and
Brien will take care of 5000 fee
Rudy Trip Details Costs Dave reported Roy O
Inn Dave would
looking for sponsor for plane tickets accommodations will be at the Georgian
like to announce his participation at the January 29 City Council meeting
Allen expressed
guests
regarding Rudy
sparticipation in the parade as our special
conversation ensued Cheryl asked the committee to review some
some concerns
Extensive
prior to the next meeting for final discussion Vince motions
until 1
21 Mary Beth seconds Unanimously passed
documentation
discussion
Staging Project
Deferred
to
January
21
January
21
to
table this
meeting
New Business
Radios Defer
to
21 Gun Salute
Memorial Park
Frozen Tea
Taps
so
Party
may
meeting
Taps takes place
not
be possible
parade
the parade
beginning
do
again
at
of
21
gun salute
happens
at
Fundraiser 15 for 1 child and 10 for each additional child Brief discussion
ensued and committee will look
Tractor Chuck has
with
to
at
an
at
this
opportunity
May need to purchase
a
to
battery
again
at a
later date
could use it to tow a float
procure a large tractor and we
for it but it has free storage Can keep for long
term use
Motion to
adopt a tractor
Unanimously approved
There is
Motion
no
to
audience
for
use
at
parade
committee events made
by
Vince and Allen seconds
participation
adjourn by
Vince Motion seconded
The
next
by Mary
meeting
Wednesday January
Beth
Meeting adjourned at
will be held
21 2014
at
00 p
7
m
30 p
9
m
St Clair Shores Memorial
1Vlinutes of the
Attendees
Meeting
cif
Cheryl Furdos Chair
Day Parade Committee
January 21
r
Wednescia
Absent
Dennis Krasnicki
Kathe Travis
Council Liaison
john Caron
2015
Candice Rusie Council Liaison
Vince Carr Vice
Chair
Carter
George
Chuck Hall
Rosalie
Ellen
Lavigne
Montgomery
Allen Neuwirth
Dave Rubello
Mary Beth Okray Secretary
Jaime Victory Advisory
The
meeting was called to
order
at 7
02
m by
p
Cheryl Furdos
Roll Call
approve absences Allen seconds Two nays
notice of absence Cheryl will contact Kathe
Vince motions
s
Chairman
to
to excuse
Kathe due
to
her late
Report
is
and plans
Cheryl went to City Council on Monday to advise what this Committee doing
the horizon Mary Jane D
Herde is doing a show requesting volunteers for the Parade
Cheryl talked about
Bills
No
team
work and
working through
Communication and Financial
new
Finance
bills
were
provided
event
together
to
achieve
our
goal
Chuck Hall
payment
Report
The 2015 YTD balance is
Motion
for
Report
each
on
by
Allen
to
72 as
037
71
approve
there
Ellen seconds
were no
expenses incurred
approved unanimously
Approval of Minutes
Minor corrections
were
identified and
incorporated
into the minutes
Dave motions to approve minutes with the necessary
unanimously to accept
E
addendum Ellen seconded
the minutes of January 17 2015
Approved
Chair
Reports
George Dave
possible parade
use
to
him
for
provided the names of individuals who have convertibles
and George will contact He may also know of a few other potential
Transportation
individuals who could lend their vehicles
Cheryl shared
waiting
that the four Senior Center busses
to determine where we
use
we
can
be used but still
to
should continue
Dave will work with
Trinity for possible transportation
if Fishbone
s will donate the
Need
people
will be available While there is still time
to see if drivers
busses including contacting
see
10
can hold
obtain
George
to
of their bus
tell individuals
to
when
park
dropping off participants
Facebooks
Advertising Marketing Allen Publishing for fundraiser on numerous
will have a
display ad Macomb
SCSMDP City personal News Free Press the Sentinal
to
Daily Television Stations Made sign to place on corner of 13 Harper He is working
design the Spaghetti Dinner flyer
Lanyards
are
Dinner ticket
February
done at PIP still
printing
Allen will
Logistics
participation again
Hooper
sponsor cost of Spaghetti
the tickets must be available by
if
as
they will
received and
two
we
new
was a
to
publicize
that event
parade entries Cheryl received
great success last
s
potties Scottie
a
port
handicapped facilities
cannot
route Motion
motion carried
the VFW Post
year and
we
two new entrants
will pursue his
this year
Vince received three bids for
whether
at
Vince Three
well The Detroit Pistons
of the
to see
up with PIP
follow
s flyer
put up GWillie
Participants
arose
response
4
Tim Litz will
as
awaiting
are
to
Jays
sufficient In years
It is sufficient to have
accommodate all
from Chuck
Potties
s
accept bid Scottie
and Teepee Inc Question
past complaints were not
one
at
the
beginning
Potties of 1210 Rosalie
and end
seconded
unanimously
Parade Ribbon Used 1600 ribbons last year Vince suggests 1500 for 330 for kids and bands
Chuck motioned to order 1500 ribbons Ellen seconded Motion carried unanimously
Parade Book Cassandra Rusie updated the letter
advertise in the parade book
participate
price
to
confirm that the
would also like
to
she is also waiting
contributors
to
again
for confirmation from PIP
on
the
pricing from last year will apply Allen advised that Del Printing
opportunity to bid on publishing the book A review of pricing
same
have the
could be entertained for
asking prior
2016 but
s
PIP
quality
of the
previous
books has been good
Sunday January 25 from 2 PM to
9 PM The Parade will earn 20 of the food orders during this period Ellen volunteered to
create a trivia game at this fundraiser similar to what was done at last year
s event All
committee members indicated
they would be in attendance Cheryl will invite Judge
Fundraising
Fratarcangeli
Mary
to
Beth The GWillie
s fundraiser is
the fundraiser
at
s
GWillie
set
for
The
costs of
Thursday March 12 Mary Beth will verify
who
of a
potential flyer for the event and shared it with Allen
Dinner fundraiser is set for
Spaghetti
the dinner She
provided a draft
responsible for the final copy
will be
into the
Also looked
purchasing
of 4x6 cloth American Flags which
are
used
as
giveaways
on
50 to
flags from 1
25 cents per flag approximately 177 for 2004
99 per dozen which reduces the cost to 8
0
s offered that her salon will donate these flags
flags Rosalie
the
parade route
Mary
letter
provided
Rudy Ruettiger
to
continuing
and vetting
Rudy
as our
Ellen
on
Ten Mile Road discounted these
draft thank you letter for those who donate
reviewed and accepted by the Committee for use
Beth also
was
s Discount
Dealer
a
Discussion resumed from the
be the
special
guest
of the
parade
January
As
a
7 meeting
to
the 100 Club The
regarding Rudy
result of additional review discussion
concerns with his participation are unfounded Dave motions to have
any issues
guest Allen seconds Motion passed with one nay Chuck and one abstained
votes
New Business
food
Cheryl asked Rosalie if she would assume the chair for obtaining
trucks in staging area Instead of a big food court along the parade route have vendors
available in the staging area for the participants Rosalie accepted the position of Hospitality
Staging
Area Project
Chair
Pricing
of
Bicycle Flags Ellen
Ellen priced the tall
42 or
106
celebrity participates
check with Tim s Bicycle Shop perhaps these
box of 25 is
Volunteer
assist
on
Groups Cheryl
parade day
She
4
2
5 each We need
can
an
application
asked for the Teen Outreach group to assist with
of garbage bags for the post
parade clean
up
Radios Defer
contact
to
January
21
be loaned
to assist in
only
identifying
10 and she will also
to us
church group who would like to
information onto Dennis who made contact Cheryl also
received
passed
bicycle flags
meeting
Was
going
from
a
parade clean
post
up
to
ask Dennis
to
We need a large
look into this
supply
Cheryl will
him
regarding the leftover shirts and he will contact some of his
special needs sports groups to see if they will accept Chuck already took them over to Parks n
will then
Recs New Shirts Based on this
s theme we will order shirts to sell We
year
determine how to proceed after this year
s winning logo from a
s sale Cheryl shared this year
Shirts
Cheryl contacted Greg
Esler
Lakeview Senior
American made
quality of the shirts we purchase which are
Cheryl believes this year
s theme will drive sales If we lower the quantity of shirts ordered it
that
will
they are
impact the price point Allen motioned to approve purchasing shirts provided
50 per Ellen seconded Motion passed unanimously
8
Discussion centered around the
Budget
Only
Allen had his
budget available
and it was discussed Others will
week Ellen motioned accept and Vince
asked
to
There is
resend the budget forms
no
Motion to
audience
to
provide theirs at the next
seconded motion unanimously approved Chuck was
the committee members
participation
adjourn by
Vince Motion seconded
The
next
by
meeting
Wednesday February
Respectfully submitted
Mary Beth Okray
Ellen
Meeting adjourned
will be held
4 2014
at
00 p
7
m
at 9
04
m
p
APPROVED MINUTES OF THE
SIGN ARBITRATION
Friday
Special Meeting
of the
Arbitration Board held in the Geer Conference Room located at
Sign
Michigan
27600 Jefferson Circle Dr St Clair Shores
PRESENT
December 19 2014
Chairman Ketelhut Councilman Tiseo
City Clerk Kotowski City
Planner Koto and
Cheryl
Fink Recording Secretary
ALSO PRESENT
LaHood and Dave
Alger
Hardy
on
behalf of Great Lakes Surf
and Tana Alena
Shop
Fashion
ABSENT
1
CALL TO ORDER
The
2
Mike Smith excused
City Manager
meeting
Request
was
called to order at 9
10am
from David
Hardy
on
Shop and Tana Alena Fashion located
pole sign that is not on private property
revised plans
submitted
4114
12
behalf Great Lakes Surf
at
23517 Nine Mack Drive Ste B to allow a 36 square foot
second
pole sign
on
nine mile
Tabled
from
Discussion
same
began regarding different businesses
parcel throughout St Clair Shores
Mr Ketelhut stated that he had
Mr
Hardy
asked to re
visit
never
allowing
a
within St Clair Shores that have two
allowed those and it
was
to this committee
meeting
and wanted to know if it
Mr
stated because
Hardy asked
Mr Ketelhut
the
same
responded
for his tenants and I
was that
signs
just denied a bunch of those types of signs And
t
all things from the past he can
speak on why or who approved those However I
problem with the new proposal
Mr Ketelhut
the
position
at last
Mr Tiseo asked what the issue was since he wasn
t
wanted to two
prior
on
ground sign
Mr Ketelhut stated that he still has the same
nobody
done
large signs
am
Mr Tiseo stated when
we
sign just flagged off
near
furthermore these
would not have
the wall
with yes and up in the air I agree with Mr LaHood that he needs to do
trying to do what is best for them and stay in compliance
people
come
are
a
here and say this person
can
do it and that person
can
something
do it
we
t
don
look at the issues that way We look at each individually There is obviously an issue here the
back of the building does not look like an entry way maybe because I assume it is an alley way
Ms Kotowski
and not
questioned
shopping center
Mrs Koto
responded
the
if all the
pictures
that
pictures are single
were shown
tenant
parcels
today
are
and not
considered
shopping
Arbitration
Meeting
of December 19 2014
tenant
parcels
centers
t
think these pictures depicts this
Ms Kotowski stated with that being said I don
were from at least fifteen years ago and are single tenant parcels
pictures
Sign
single
position correctly
Page
These
1 of 3
Discussion took
place regarding allowing
on
pole signs
different businesses two
the
parcel
same
in the
past
Ms Kotowski stated in the last
options
one
were
meeting
tenant has much
signage One of those
they could possibly use
Mrs Koto gave different options for
signage than everybody else and
more
some
of theirs
Mr Tiseo asked if
sign
a
could be
put
on
the wall of the business
Mr LaHood stated that he wanted it to be out
t
have a
Mr Ketelhut stated that he doesn
Mrs Kotowski
pole sign
questioned
so
people
problem
it
can see
with the
because of how our ordinance is
new
on
coming
down nine mile
proposal
shopping centers
you
are
entitled to
one
Am I correct Liz
shall be permitted
responded with yes The ordinance states one ground or free standing sign
or
share
a
shopping center only one
building
per street frontage on each parcel if more than one tenant
allocated on an equal
area
shall
be
But
the
total
sign
ground or free standing sign shall be permitted
or free standing sign shall be
to
from
other
to
all
tenants
In
addition
distance
ground
basis
that
signs
located at least 35 feet from any other ground or free standing sign
Ms Koto
Mr
Hardy stated
going down nine
that this
shopping
center doesn
t
face nine mile
people
see the front of the stores
t
can
mile
Mr Tiseo stated he doesn
t
have a
building being
two sided
Exposure
Ms Kotowski
responded
with these
problem
with the
ground sign this
re trying to
you
is exposure when
pictures
are
is
unique
make
a
situation because of the
dollar
old
Mr Tiseo said that he understands that
Ms Kotowski asked if the sign
proposed
s the same
Mr Hardy said yes it
wall won
t
hold the sign there
Mr Tiseo said in my
opinion
sign
is two sided
it looks like it
s
on
the wall but it has
a
pole next
to
it because the
I don
s where the trees are
t
mind it on the front lawn if it
t
have a problem with what was proposed today the pole sign next
Mr Ketelhut stated he doesn
to the
building
Ms Kotowski asked the
pole
attached to the
building
does it meet
requirements
parcel frontage for 64ft or less the sign shall not exceed 48 sq ft and
s
m sure it
m sure that is at least a 60 ft frontage so you have 36 sq ft so that would be adequate Am I
I
within the 25 ft height requirement
Ms Koto stated
we
allow for
a
Ms Kotowski stated that she is
total
leaning
towards the
pole sign
attached the
building
because of our
ordinance
Motion
to the building
by Ketelhut seconded by Kotowski to approve a second pole sign next
to by the
making sure it complies with our height and size limitations that it appears
be
no other
There
shall
ordinance No further variances will be issued for this sign
to the
is
submitted
a
formal
request
changes allowed to the existing signs unless
to comply with Sign Arbitration ruling shall
Failure
Community Development Department
result in the revocation of this variance
Ayes
Sign
All
3
Arbitration
Meeting
of December 19 2014
Page
2 of 3
Motion carried
3
Approval
Motion
Ayes
by
All
of 2015
Ketelhut
meeting
dates
seconded by
Kotowski
to approve the 2015
meeting
dates
as
submitted
3
4 Approval of Minutes for the meeting of December 4 2014 lemailed
Motion
by
Kotowski
seconded by
Ketelhut
to approve the minutes of December 4 2014
as
submitted
Ayes
All
3
Motion carried
5
Audience Participation
None
6
Adjournment
Motion
Ayes
by
All
Kotowski
seconded by
Ketelhut to
adjourn
the
meeting
29am
at 9
3
Motion carried
AND DO NOT
THE PRECEDING MINUTES ARE A SYNOPSIS OF THE SIGN ARBITRATION MEETING
REPRESENT A VERBATIM RECORD
Sign
Arbitration
Meeting
of December 19 2014
Page
3 of 3
TAX INCREMENT FINANCE AUTHORITY
TIFA
MINUTES
MEETING HELD THURSDAY JANUARY 15 2015
GEER CONFERENCE ROOM
27600 JEFFERSON
ST CLAIR SHORES MICHIGAN
ALSO PRESENT
PRESENT
Roy Rose AEW
Greg Esler Director of Parks
TIFA Members
Richard
Widgren Chairperson left
Joseph Claycomb Vice Chairperson
at 8
37 pm
Recreation
Services Director
Community
Kathy Peck Recording Secretary
Chris Rayes
Richard Albrecht
Tony Bellestri
Frank Benson
Joe Dueweke
Paul Ellis
Donna
Flaherty
Geri Hofmann
Rascano
Tony
Verlyn
Rebelein
Peter Rubino
Michael E Smith
City Manager
CALL
TOORDER CALL
ROLL
Chairman Widgren called the meeting
to order at 8
00 p
m Roll was called and a quorum was
present
APPROVAL OF MINUTES OF DECEMBER 11 2014
Motion
seconded
by Claycomb
by Flaherty to
approve the minutes of December 11 2014
as
presented
All 13
Ayes
BLOSSOM HEATH
SEAWALL
Roy Rose AEW stated
whether to
use
50
or
some
conditions there and will
the 65 gauge This
soil
samplings
65 gauge steel
more
project
has
were
Based
than meet the
a
done since the last
the
There
meeting
question regarding
acceptable for the soil
was a
report the 50 gauge is
engineering
tolerance therefore
on
there is
number of pieces to it which Mr Rose
no
need to
spend
in three
depicted
additional monies
areas
on
In the second area
it is critical to fix the seawall at the Boat Launch to Beach Area Area 3 is closest to the lake and is where the
boathouse is located From Blossom Heath back to the beach seawall it is in bad
toward the lake it is in
really good shape
is 4
1
40 LF of seawall and 020
11 SY that should be
330
000
on
the low end
estimated costs of 779
000
the
guard
an
would cost about
2
1
Heath
on
shack and the seawall
pavement with
run
replaced Projected
million on the
was
high end
along there has 240
repaired
on
million at the
high
with
replaced along
and 000
557 on the
the
estimated cost
5
1
end and
the
replied
those
They are unsure if there
park side to the seawall
raising
low end
shape
of all three
by
860 LF needs to be
about
a
foot with
650 SY of
replaced along with 2
244 To do all three areas
000
damaged
if
boat ramp
BOARD MEETING
January 15 2015
Page
1
of 3
going
Areas 2 and 3 would
towards Blossom
repairs
were
made to it in the future Mr
to Area 1 could be done from the land side
them Mr Claycomb felt that
TIFA
complete
areas
repairs
underground electrical but it was determined that
boat slips were questioned and Mr Rose replied the
replace
seawall
1 from the boat ramp back to
Just to
is any
The
a failed
Area
high
high end to 1 million on the low end
000 on the low end In Area 1 the
886
would not be touched because future
catwalks at the seawall and not to
replaced For Area 3 there
000 and
high end is 440
LF of seawall that needs to be
15 years ago and is in the best
10
areas
from the beach house out
the seawall up
end of 000
328 and the low end of
It was asked if Areas 2 and 3 are done now would Area 1 be
Rose
costs on the
Area 2 from the boat ramp toward the beach has
and 4
100 SY of pavement needs to be
replaced
shape
However the pavement is bad and should be
some
all storm
drainage
flows from the
intent is to disconnect the
should be looked at for
replacing
Mr Smith
that the
replied
pilings
are newer
and Mr Claycomb must be
he would incorporate the wood into this bid The
comprised of seawall installation and the roadway
complicated The boat slips in Area 1 are not rented out too often
Mr Smith noted there was some
previous
something City Council would have to
likely would rather do that than to do
bond costs and
numbers
were
their
busy
taking
prices
They
earlier
busy their prices
on
do not want the
because of the
loan from the
a
depth
Utility
project
to become
of the canal there
Fund This would be
He does not think Council members would have an
so
think they will
The
go down The
same
much work going
mean we
issue they
would not have
use
pointed
getting
loan
a
TIFA
get specs done
Mr Esler
pointed
out that we will have to use the DNR and
out that water will not be stuck behind the seawall
16 sheets with
approved by City
is being asked to
off we will be
go out for bid the better
10
to paving Costs there are going up 15from
sooner we
concept applies
on
stated he would like to ask TIFA to confirm that
based
they
much smaller scale This
Fund would
go up less
this process Mr Rose also
built in
approve
taking
on a
a bond Borrowing from the Utility
end
could set the time frame for repayment He further explained that when high end and low
If they are
referenced
there are basically three companies that do seawalls and dredging
water levels into consideration
during
discussion about
and
He does not know if
at the wood
we
last year because there is
to
probably do that
could
is
proposed project
too
City
looking
a
give the needed
forward looking at
4 embedment which will
they
are
still
willing to go
the case they
Council If that is
pay for the
engineering
costs
drainage
elevation
DEQ
will be
Mr Smith
the estimated numbers
will go forward with
Mr Ellis asked if
as
they
engineering
numbers
would confer with
Mr McGow to ensure that this would bean allowable expense
adequate Mr Smith replied it is adequate someone had proposed moving
the ramp to a different location The problem is parking In light of the fact that there are three ramps in the City
moving this ramp is not being considered at this time Chairman Widgren said it appears there may be an option
2
about Area 1 so should the Board not consider doing it Mr Smith suggested that the base bid should be Areas
1
if
are
all
will
do
Area
and 3 and the alternate will be to do Area 1 Some contractors may say they
cheaper they
done together Bidders will be asked to price out in parcels Specs will be put together but bids will not be back by
Mr Rascano asked if the boat ramp is
the next meeting
Motion
by Rascano
seconded
pavement replacement
All
Ayes
by
Bellestri to approve
costs to cover the bid specs for the seawall and
engineering
at Blossom Heath
13
BLOSSOM HEATH PARK ELECTRICITY
Mr Smith
reported
everything will
and
warm
vented
that Terry
Compo
has worked with Blair Gilbert and
be fixed The bathhouse will be turned
up a bit
couple
on a
they
have the
panel ready
of weeks beforehand
It will not be left open for the remainder of the winter
It was noted
so
people
to go and
can
go in there
part of the furnace is
directly outside
AQUA FREEZE FESTIVAL
She
explained Recognition Sponsorships and Event and Services Sponsorships
reiterated that the tent will be twice as big as last years and will face in a different direction There are many
featured events sponsored by the Optimist Club Boy Scout Troops and many local food vendors They are working
with the Fire Department to find propane type stoves that would be permitted They really hope to have pond
hill and Mr
hockey using the canal and the two front ponds in Wahby Park Landscape Services will build a sledding
Ms
Bologna passed
Smith
was
a
flyers
on
for
that
placement They plan on having two horse
wheels in case there is not enough snow Ms Hofmann is handling advertising Macomb Now is
s website along with the local
their magazine information will be on Pure Michigan and Channel 4
asked to make
carriage rides
doing
out
sure
the gate would be open for
snow
piece
doing feature articles Ms Bologna was told by
are
available when needed Chairman Widgren
they
newspapers
Mr Haag to submit check
ensure
left the meeting at 8
37 p
m
Ms
it
amicro has joined the NMMA There will not
brewery
last year The Polar Plunge will be back at 2
00 p
m on Sunday
Flaherty reported
was
not utilized
that
TIFA BOARD
MEETING
January 15 2015
Page 2 of 3
be
a
The
requests
in advance to
parking crew this year since
application fee is 25 per
The
that will go to local charities the Fire Dept Burn Unit
from Jefferson Middle School and the Athletic Director from Lakeview have
money raised
person Any
principal
in donations
have
are
one
They
are
set up Ice
looking
beyond
carving
will be back and feature professional
platforms
slowly coming in They
are
includes three games
patches
the
well
as
high
Club
us
school
since
we
do not
competitions They
brief financial report and
are
this year The banner
Mr Bellestri asked about holes in the
holes this year
carvers as
Optimist
300
already collected 1
will donate back to
for the ice
pizza and shoe
sponsorship from GTJ
donation from 1
000 last year to 500
entry fees and
their
they
to the
sculptures Ms Bologna gave a
Lanes for 20 a person and
holding a bowling fundraiser at Harbor
from
rental They have a 1
pond hockey between
400 anticipated revenue
Brien Ford Petipren reduced
sor Roy O
They have not heard back from Nino
for volunteers to build
stated donations
company and
s501c3
using Clinton Township
or
parking
sign
is
hung
up across Jefferson and has air
Mr Smith will make sure the DPW
lot from the tent
asphalt
S
TREASURER
FINANCIAL
REPORT
Mr Ellis reviewed the
PAYMENT
STATEMENT
report and noted
an
adjustment
OF BILLS
will be needed for Blossom Heath
primarily
because of the
roof
Motion by
Hofmann
seconded
by
Benson to receive and file the
Financial Statement dated December 11 2014
12
Ayes
All
Absent
Widgren
Mr Ellis wanted to be sure the bills for AEW are allowable expenses for TIFA to pay
property
is revenue
out to the
pier
which is not
year The Home
Motion
generated through
Depot
by Rascano
revenue
Parks
Recreation and well rentals
The Christmas
generated
invoice is for timers for the
seconded
by
lighting
He is bothered because this
Mr Smith
expense is not
replied
that it is
expected
Eckstein
City
14
12
Comcast
14
17
12
Home
14
16
12
Landscape
14
12
Water Fund
NM E
14
26
12
Water Fund
Wahby
Pk S
Sprinkler
14
26
12
Water Fund
Wahby
Pk N
Sprinkler
14
67
166
90
102
of SCS
45
84
Depot
00
970
25
Services
49
5
Sprinkler
81
543
49
5
90
117
44
Tota I
Widgren
next
277
3
70
Westrick
Admin Fee Jan 2015
01
15
05
All 12
high
lights
Anderson
Absent
roadway
Dueweke to approve the Invoices as follows
14
24
11
Ayes
a
to be as
ANY OTHER BUSINESS TO COME BEFORE THE BOARD
Mr Smith mentioned that the new vendor at Blossom
have been
totally renovated the ballroom and fireplace
side and a mural will be painted in the bar
have taken personal ownership and it shows Ms Flaherty added that some seniors
with the changes
improvements
The old office
Heath Kosch Catering has already made
is gone from the little
was
room on
the north
AUDIENCE PARTICIPATION None
ADJOURNMENT
Motion
by Smith
seconded
Ayes
All 12
Absent
Widgren
by Rascano
to
adjourn
the
meeting
at 9
03 p
m
TIFA BOARD MEETING
January 15 2015
Page 3 of 3
area
some
painted
amazing
the lattice work
among other things
met there and were
They
delighted
COMMITTEES BC 7f
BOARDS COMMISSIONS
From
Council Sub
Committee on Boards Committees
Subject
Reappointments
Appointments
Prepared bv
Mary
A Kotowski MMC CMMC
Commissions
Clerk
City
Recommendation and Justification
The Sub
Committee met on
1
2
February 24 2015
meeting
Ending Date
Term
CommitteelCommission
Thomas Budnick
Zoning Board of Appeals Alternate
Vacant seat of Lee Bertolo
03
2017
02
Recommendation to Mavor to appoint the following
Ending Date
Term
Commission
Committee
03
2017
02
Commission Alternate
Bojalad
Planning
Vacant seat
of Brandon
Johnson
Accept with Regret the following Resignations
Vacancies
COMMISSION
COMMITTEE
NAME
Saullo
Kelly
Cultural
Committee
Ed Stanczak
Cultural Committee
Gerald N
Memorial Day Parade Committee
Perry
Castro
Betsy
Waterfront Environmental Committee
Joe St John
Recommendation to Reappoint the following Members
CommitteelCommission
Name
Ending Date
Term
Dennis Karwoski
Activities Committee
09
2017
30
John
12
312017
Lee Bertolo
Board of Review
01
2017
Albert Melfi
Board of Review
01
2017
Phil
Meyers
Roger Reichenbach
Board of Review
01
2017
Board of Review
01
2017
Steven Scavone
Board of Review
01 01 2017
Carla LaGodna
Cultural Committee
06
01 2018
Grace
Election Commission
05
01 2016
Election Commission
05
01 2016
Election Commission
05
01 2016
Eleanore Martens
Election Commission
052016
01
Vince Carr
Memorial Day Parade
Mary Langlois
Older Persons
Lange
Descamps
Robert Ihrie
Mary
5
their recommendations from that
Name
Michael
4
are
Recommendation to Mavor and Council to appoint the following
Name
3
and these
Kotowski
Recommendation to Mavor to
move
Advisory
12
312017
09
2017
30
Committee
Planning Commission alternate Brandon Johnson to full
12
31
a term ending 2016
voting member to fill the vacant seat of Marv Ugorowski with
6
Recommendation to Mavor and Council to increase the size of the Waterfront Environmental
Committee to include two alternate members
Council Action
Moved
by
Council
Member
recommendations of the Sub
Committee be
seconded
by
Council
Member
that the
approved
March 2 2015
Page
1 of 1
of St Clair Shores
City
27600 Jefferson Circle Drive St Clair
Phone
APPLICATION FOR
Please type
or
3303 Fax
447
586
586
Shores
MI 48081
2093
0469 www
445
net
scsmi
BOARDS COMMISSIONS
AND COMMITTEES
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Mechanical Equipment Arbitration
Minimum Standards inactive
Older Persons Advisory Committee
Parks
Recreation Commission
Planning Commission
Fire Civil Service Commission
Compensation Commission
Cool City Committee
Corridor Improvement Authority
Police
Cultural Committee
Development Area Citizens Gouncil
Dog Park Committee
Storm Water Charge Review Board inactive
St Clair Shores Memorial Day Parade Committee
Economic
TIFA
Fire Pension
Health Care Trust Board
Police
Sign Arbitration Committee
SCS Mem
Development Corporation inactive
Advisory Committee
Resources Development 8 Advisory Board
Day
Parade
Brownfield
Election Commission
Water
Ethics Ordinance Sub
Committee
Watertront Environmental Committee
Fence Arbitration Committee
Other
Employees
General
s Pension
Emplpyee
Zoning Bgard of Appeals
Board
General Retirees Health Care Investment Board
There is consideration
being given
to air Boards and Commission
Meetings
on
6CS
6
our
Cable Station
Do you have any reservations with this
Which Board
Commission
Meetings
trt
have you attended
l
tl
2sJii ti l
Please
Revision Date June 27 2012
a
t
l
com
r
lee reverse side
Professional Qualifications and
or Work Experience
on
16 years Of ConStrUCtion
industrial projects The past 9 years
large scale commercial
such
as
in
experience
supervisory positions
foremen superintendent MEP and General Trades Site Manager
Project Manager
Community Activities
Boy Scouts
St
of America
s
Margaret
Educational
or Other
and
Experience
8 years Active Volunteer
Background
4 Year
Journeyman Program United Brotherhood of Carpenters
Please
list name and
Construction Management
address
Duane Michn
Gary
SCS 48081
Nasiatka
Please indicate
in Lakeshore Public Schools
Mens Club
Coursework At MCC
LTU
References
St Clalr Shores GOOdfeIIOWS
Algonac
reasons
years and believe that my
for
desiring
background
to serve
I
plan
MI 48001
to remain a resident of St Clair Shores for several
of construction will be beneficial to the future
development
of the
city
Date
Signature
Thank you for your interest in serving on an Advisory Board or Committee The purpose of this form is to
provide the Mayor and City Council with basic information about residents considered for appointment The
application
will be kept
on
file for two years
PLEASE RETURN THIS APPLICATION TO
CLERK OFFICE
ST CLAIR SHORES CnY S
27600 Jefferson Circle Drive St Clair Shores MI 48081
ir Shores
City of St Cia
27600 Jefferson Circle Drive St Glair
Phone
5
6
Shores MI 48081
2093
3343 Fax 586 445
447
0469
ON F4R BARDS GQMMSS10NS AND C4RIIN1
ICAT
APPE
ES
TT
Please Type
Name
or
Date
print
a
9
M eaa
Addres
City
aa
Zip
g
Home Phone
Numbers
mail
E
Empbyer
Phone
Address
Are you a
registered
voter in the
City of St
Haw long have you lived continuously
r1 currently
Si
LOmmi
@aard
SerVing
Chair Shores
in the
1f
Yes
City ofi St Glair Shares
Qn a
r
T
v
c
a
oM
ore
o
Number the Advisory Boards or Committees for which you would like
in order of preference 1 First Choice 2 Second Ghaice etc
Animal
Committee
Ordinance Committee
Welfare
of Fence
Appeals
a
Mechanical
inactive
iB
ldinglProperty
Charter Study Committee
Maintenance Board of
Planning Commission
s
Fire Civil Service Commission
ust Board
Police Fire Pension Healtfi Care T
mWater Charge Review Board inactive
Stot
St Glair Shores Memorial Day Parade Committee
SGS Mem pay Parade Advisory Committee
Police
Cultural Committee
Area Citizens Council
Dog Park Committee
Economic Development Corporation
inactive
s
Election Commission
Employees Civil Service Commission
Ethics ordinance Sub
Committee
Eq
ipmerrtArbitration
e
nacti
Older Persons Advisory Committee
ion Commission
Recrea
Parks
Development
Appeals inactive
s
it
inimum Standarc
Appeals
Gammuncatians Commission
Cool City Committee
Corridor Improvement Authoii
y
e
ausirtg Board of
f
ibrary Board
l
Board of Review
Building Authority Commission
apply
Gaif Course Committee
Historical Comrrlissian
8eatitification Commission
Board
to
General Employee
s Pension Board
General Retirees Hearth Care Investment Board
s
Animal Care
Yea
Redevelopment
TIFA
Brownfield
Water
Resources Development
Autfiority
Advisory Biaard
o
ee
Waterfront Environmental Comrnii
z
Other
There is consideration being given to air Boards and
fro you have any reservations with this
Commission Mee
ings
on
our
Cable
Station
Which Board
m
o
a
ay
Commission Meetings Nava you attended
Please
rision Date
Re
April 9
2Q14
complete acrd sign
the reverseside
ssionat Qualifications or
Prof
and 1
Vork Experience Real estate Broker 4
selling homes and businesses in St Clair
the
Shores
six years
as a
dreetdr for the
Former committee chairs for
the
Grosse
Pointes
and Metro
Painter Board of
Realtors
memt3ership committee
Qetrot
years
specializing
in
Have served the Iasi
Serving as Treasurer
and Secretary
ducation Committee Pubic Relations
mmittee Activi
c
Committee
COrnmUnity Cti1
IfleS and
Or Jther Experience Taught Real estate and Continuing Education at Baker CoNBge In Clinton
Twp Educations ar
Direc Century
for
volunfieer work
I Town and
2
of
Michigan
Educational Background Attended Lakeview
Wayne
References Please
Estate training new agents
with Easter seals
Humane So
iety and volunfiee r
work with Caneer Society
and
Country Teaching Real
State
High Srhooi Macomb Community
College
University
lis name and
address
John Bernot
St Clair Shores Nisi 8
81
Pointe
N1i
Kathleen W
Please indicate
My ability
can
reasons for
desiring
to serve
to relate and work hand
and
f feel
hand
My
with
3p
talus years
people My
of
experience in Real Estate
knowledge
of St Clair shores
enhance many of the committees that
t might be considered for
My experience with otunteering fund raisi g
and with chairing ommttees
team
leadership skrfls and abilities wilt help er7tbrace the
strengths of stir community
signature
Date
11 9
ZO 14
Thank you for
your interest in serving on an
Advisory Board or Committee The purpose of this farm into
provide the Mayor and
incil with basic information about residents
City Cot
considered for appointment
application wilt be kept on file for two
The
years
PLEASE RETURN THIS
ARPLIGATIQN TO
ST CLAIR SHARES CITY CLERK
S OI
FICE
27600 Jefferson Cncie Drive S Clair
Shores MI 4
8x81
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7g
CC
From
Michael E Smith
Subject
Set Council
Prepared bv
Mary A Kotowski MMC City Clerk
City Manager
Budget Hearing
Dates
s Recommendation
Manager
scheduling the 2015
00 pm
28 2015 starting at 6
I recommend
2016 Fiscal Year
Budget Hearings
on
April 27 and
Justification
Prior to each Fiscal Year
budget adoption Budget Hearings
are
conducted with each
department
Council Action
Moved
Member
by
Council
Member
seconded
by
Council
City Manager be approved
March 2 2015
Page 1 of 1
COMMITTEES BC 7h
BOARDS COMMISSIONS
From
Council Sub
Committee on Boards Committees
Subject
Commissions
Appointment
Prepared
bv
Mary
A Kotowski
MMC CMMC City
Clerk
Recommendation and Justification
This is
a
recommendation from the Sub
s
Committee
March
2
2015
Special Meeting
Recommendation to Mavor to aapoint the followine
Name
Commission
Committee
Richard Gudenau
Animal Care
Ending Date
Term
12
2015
31
Welfare Committee
Newly created seat
providing this item to you in advance as the Sub Committee has scheduled a Special
the
40 p
Meeting at 6
m prior to the Council Meeting of March 2 2015 and wanted you to have
the
for
review
and
consideration
this
to
Special
Meeting
application
evening prior
We
are
Council Action
Moved
by
Council
Member
recommendation of the Sub
Committee be
seconded
by
Council
Member
that
the
approved
March 2 2015
Page
1 of 1
City of St
Clair Shores
27600 Jepson Circle Drive St Clair
Shores MI 48081 2093
Phone 586 447
3303 Fax 586 445
0469 www
net
scsmi
APPLICATION FOR BOARDS COMMISSIONS AND COMMITTEES
Please type or print
14
paw 11 12
ss
Cky
7
c
iard Gudenau
Rid
Name
p
St Clair Shores
Zip 48081
ICJ
Home Phone Number
mail
E
Employer
Address
Are you
a
Phone
registered voter in the City of St Clair Shores Yes
How long have you lived
continuously
Commission currently serving
Board
in the
on
City of St
Clair Shores 29 Years
None
Number the Advisory Boards or Committees for which
you would like
in order of preference 1 First Choice 2 Second Choice etc
Animal Care 8 Welfare Committee
Animal ordinance Committee
Board of Fence
Appeals
Board of Review
Building Authority Commission Cinac
ve
Building Maintenance Board of Appeals
Property
Charter Study Committee
Communications Commission
Cool City Committee
Conidor Improvement Authority
Culdrral Committee
Devebpmerrt Area Citizens Council
Dog Park Committee
Economic Development Corporation inactive
Elecxion Commission
Empk
Ethics Ordinance Sub
Committee
to apply
General Empkryee
sPension Board
Retinjes Health Care Investment Board
Housing Board of Appeals inactive
lbrary Board
l
General
Mechanical Equipment Arbitration
Minimum Standards Cmaotive
Ofder Persons Advisory Committee
Parks
Recxeation Commission
Planning Commission
Potioe Fine Civil Service Commission
Police 8 Fire Pension
Health Care Trust Board
Storm Water Charge Revieuv Board
St Clair Shores AAemwial
inadive
pay
Parade Committee
SCS Mere Day Parade Advisory Committee
TIFA I Btvwrrtiekt Redevelopn
errt
Authority
Water Resources p 8 Adviscxy Board
Waterhont Environmental Committee
Other
There is consideration being given to airBoards and Commission
Do you have any reservations with this No
Which Board
Commission Meetings have you attended
Meetings
Animal Care
on our Cable
Station
Welfare
Please con
lebe and sign the reverse sides
Revision Date Apri19 2014
s
Professional Qualifications and
or Work Experience
35 Years at currant
employer
Inside Sales
Outside Sales Sales Manager
Community Activities and
or Other Experience Trap Neuter And Release Classes
at All
About Animals
Educational
Program
Caring for Feral Colony
Background East Detroit High School Graduate
MCCC Art Auto
References
Active in TNR
Please
Design
list
and
name
and
Rendering
address
Diana Rascano
SCS
Kathy Champieux
SCS
Michelle Paull
SCS
Please indicate
reasons
for
desiring
to serve
Treating Animals Humanly
and with
Respect
Helping Reduce number of stray animals
Believe TNR program works
Signature
Date
J
2
Thank you for your intena
t in serving on an Advisory Board or Committee The
purpose of this form is to
and
the
provide
Mayor
City Counal with basic information about r
esiden considered for appointment The
application will be kept on file for two years
PLEASE RETURN THIS APPLICATION TO
ST GLAIR SHORES CITY CLERK
S OFFICE
1Jefferson Circle Dive Sti Clair Shores MI X8081
2760

Monday March 2 2015 70 0 pm Audience Participation on agenda

Transcription

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