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City Council Agenda
Monday, March 18, 2013
6:00 p.m.
City Council Chambers
(Times are Approximate)
6:00 p.m.
1.
6:02 p.m.
2.
6:12 p.m.
3.
Roll Call
Voting & Seating Order: McGehee, Willmus, Laliberte,
Etten, Roe
Approve Agenda
Commission Interviews
Interview Time
Applicant
Commission
6:02 p.m.
Philip Gelbach
P&R
Public Comment
6:17 p.m.
4.
Council Communications, Reports and Announcements
6:20 p.m.
5.
Recognitions, Donations and Communications
a. Recognize Human Rights Essay Contest Winners
b. Recognize and Accept a Donation from Hugh and Julie
Thibodeau
c. Recognize and Accept a Donation from HealthEast,
Hamline Auto Body, and Blue Rock Refinishing Solutions
6:50 p.m.
6.
Approve Minutes
a. Approve Minutes of February 25, 2013 Council Meeting
b. Approve Minutes of March 11, 2013 Council Meeting
7:00 p.m.
7.
Approve Consent Agenda
a. Approve Payments
b. Approve Business & Other Licenses & Permits
c. Approve General Purchases and Sale of Surplus items in
excess of $5000
d. Approve Amendments to the 2012 Budget
e. Approve no-parking Resolution
f. Approve a Resolution for the Final Acceptance and
Council Agenda - Page 2
Maintenance for Public Improvements Constructed for
Josephine Woods
g. Approve the Repurchase of 180-188 Elmer Street West by
Cottonwood Holdings, LLC from Ramsey County
7:10 p.m.
8.
Consider Items Removed from Consent
9.
General Ordinances for Adoption
10. Presentations
7:15 p.m.
a. Receive Roseville Visitor’s Associations Annual Report
7:30 p.m.
b. Receive Presentation from Attorney Mark Gaughan
Discussing Open Meeting Law, Data Practices, &
Electronic Communications
11. Public Hearings
12. Business Items (Action Items)
8:00 p.m.
a. Award Contract for Human Resources Information System
Services
8:15 p.m.
Break to Adjourn to Meeting Table
13. Business Items – Presentations/Discussions
8:25 p.m.
a. Review Strategic Plans
8:45 p.m.
14. City Manager Future Agenda Review
8:50 p.m.
15. Councilmember Initiated Items for Future Meetings
9:00 p.m.
16. Adjourn
Some Upcoming Public Meetings………
Tuesday
Wednesday
Monday
Tuesday
April
Tuesday
Wednesday
Monday
Monday
Tuesday
Wednesday
Mar 19
Mar 20
Mar 25
Mar 26
6:00 p.m.
6:30 p.m.
6:00 p.m.
6:30 p.m.
Housing & Redevelopment Authority
Human Rights Commission
City Council Meeting
Public Works, Environment & Transportation Commission
Apr 2
Apr 3
Apr 8
Apr 15
Apr 16
Apr 17
6:30 p.m.
6:30 p.m.
6:00 p.m.
6:00 p.m.
6:00 p.m.
6:30 p.m.
Parks & Recreation Commission
Planning Commission
Housing & Redevelopment Authority
Human Rights Commission
All meetings at Roseville City Hall, 2660 Civic Center Drive, Roseville, MN unless otherwise noted.
Carolyn Curti
Full Name:
Last Name:
First Name:
Philip Gelbach
Gelbach
Philip
Home Address:
Roseville, MN 55113
Home:
E-mail:
E-mail Display As:
Thefollowingformwassubmittedviayourwebsite:CommissionApplication
Pleasecheckcommissionapplyingfor:ParksandRecreationCommission
IfOther,pleaselistname:
HowdidyoulearnaboutthisCommissionposition?:RosevilleEmailNewsUpdate
IfOther,pleasedescribe:
Thisapplicationisfor::NewTerm
Ifthisisastudentapplication,pleaselistyourgrade:
Name::PhilipGelbach
Address::
City,State,Zip:Roseville,MN55113
PhoneNumber::
Emailaddress::
HowmanyyearshaveyoulivedinRoseville?:6
WorkExperience(especiallyasitrelatestotheCommission/Boardforwhichyouareapplying):Businessowner,25+
yearsexperienceinthecommunicationsindustry,incorporatecommunications,planningandsupportinfinancial
services,healthcare,publishingandmanufacturing.
Expertiseinstrategiccommunicationssupportandservicesfororganizationssuchas3M,FairviewHealthSystems,
SchmittMusicCorporation,Medtronic,Inc.,DonaldsonCorporationandBushFoundation.
Manageddesign,publicationstandardsandprofitabilityforanumberofregionalpublications,includingCorporate
ReportMinnesotaandforthenationalpublication,FinsandFeathers.
CapableoftranslatingandcommunicationcomplexortechnicalinformationfornonͲtechnicalornonͲrelatedaudiences.
Knowledgeableaboutcommonbusinessrequirementsandpractices,havingworkedinmanagementandownedandrun
a30Ͳpersonfirm(GelbachPlusGelbach)formorethan10years.(Understandbusinessissuesandknowshowto
communicatethem.)
1
Education::BA,HamlineUniversity,1969BFAMinneapolisCollegeofArtandDesign,1978GraduateManagement
Development,NorwestUniversity,1991
CivicandVolunteerActivities(PastandPresent)::RosevilleRotary,TasteofRosefestMarketingChairͲ6years,Ramsey
SoilandWaterConservationDistrict,Supervisor,District4.Electedtosixyearterm.
Mayor'sToxicChemicalTaskForceSt.Paul,member(1990)MidwayChamberofCommerce,BoardofDirectors
•
EconomicDevelopmentCommittee,Member
•
CommunicationsCommittee,Chair
PleasestateyourreasonsforwantingtoserveontheCommission/Board::Ibelieveinpublicinvolvementandservice.
ThroughoutmycareerandastimepermittedIhavebeeninvolvedwiththecommunityIlivein.Thetimingseemsright
tobecomeinvolvedagainifpossible.
So,whyParks&Recreation?
IampublicspacesenthusiastandaRosevilleParksuser,frequentlywalkingmydogthroughCentralParkandthe
arboretum.PlusIhaveforthepastfiveyearsbeenengagedintheTasteofRosefesteventheldintheMurielSahlin
Arboretumaschairofthemarketingcommitteeandthenasgeneraldogsbodyonthedayoftheevent.Nottomention,
I’maRosevilleRotarianandavidsupporterofRotaryWoodsatthearboretum.
IamveryinterestedinconservationhavingservedontheRamseySoilandWaterConservationDistrictBoardandonthe
ToxicChemicalTaskForceforSt.Paul.
Additionally,Iandanumberofmyfamilymembersareactivelyengagedinmanagingafamilyowned40Ͳacrewoodlot
underanofficialForestStewardshipPlaninItascaCo.Themanagementpurposeistoproducehighqualityhardwood,
createandmaintainuniquewildlifehabitatandprotectcriticalnaturalresources,includingWabanaLakewaterquality
(ouracreageisadjacenttothelakeandit’swatershed).Thisisnotanewventure,wehavemanagedthepropertyfor
morethanacenturyandworkedwiththeMinnesotaDNRunderastewardshipplansince1981.
Roseville’sopenspacesandparksystemissimplystunning.Iwanttobeinvolvedwithit’sdevelopment,preservation
andfurtheranceinwhateverwayIcan.
WhatisyourviewoftheroleofthisCommission/Board?:I’vereadthebrochureprovidedbytheParks&Recreation
andrummagedthroughthecitycodechaptersonthecommission.Ididn’tseeanofficialstatementofpurposeor
missionperse,sohere’swhatIthink.
Firstandforemost,IthinkParks&Recreationalongwiththecommissiondoesaterrificjob.Myonlygripeisthe
occasionalgoosedroppingImayencounteronwalks,butthenmydogCharlielovesit—gofigure.
Rosevillehasextensiveopenspace,greenspaceandplaygroundsthatsignificantlycontributetothesenseof
communitywehavehere.Inaddition,ourparksandopenspacecreateahighqualityoflifethatprobablyattracts
businessesandresidentstoRoseville—Idon’tknowitforafact,butwasoneofthemanypositivereasonswhenmywife
andIchosetomovehere.
AsIimagineit,thejobofParks&Recreationshouldincludemanagingourexistingsystemofparksandrecreationland,
facilitiesandprogramssafelyandwithinreasonablebudgetparameters.Itshouldalsomanageitinawaythat
promotesRoseville’senvironmentalresourceswhileprovidingampleprogramsandplayspaceforresidentsandvisitors.
Morethanthatthough,Parks&Recreationshouldactivelyandaggressivelypromoteourgreenspace,parksand
recreationastheassetstheyare.Notonlytopotentialinvestorsorhomebuyers,buttoourownresidentsͲͲallage
2
groups.Iknowthatwedothisnowthroughvariousmethods,butIthinkitmightbeusefultorevisitengagement
strategiestoensurethattechnologyandmessagingdon’tgettoofaroutinfront.
Thejobofthecommissioninmyviewistofacilitatealloftheaboveineverywaypossible.
AnyfurtherinformationyouwouldliketheCityCounciltoconsiderorthatyoufeelisrelevanttotheappointmentor
reappointmentyouareseeking.:None.Butthanksfortheopportunitytoapply.
IunderstandthatinformationprovidedinthisapplicationmaybedistributedbytheCitytothepublicincluding,butnot
limitedto,beingpostedontheCityofRosevillewebsite.IagreetowaiveanyandallclaimsundertheMinnesota
GovernmentDataPracticesAct,oranyotherapplicablestateandfederallaw,thatinanywayrelatedtothe
disseminationtothepublicofinformationcontainedinthisapplicationthatwouldbeclassifiedasprivateundersuch
laws.IunderstandthatImaycontacttheresponsibleauthorityfortheCityofRosevilleifIhaveanyquestionsregarding
thepublicorprivatenatureoftheinformationprovided.:Yes
OccasionallyCitystaffgetsrequestsfromthemediaorfromthepublicforwaystocontactCommissionmembers.The
Commissionrosterisperiodicalymadeavailable.PleaseindicatewhichinformationtheCitymayreleasetosomeone
whorequestsitorthatmaybeincludedontheCommissionroster.UnderMNStatute§13.601.subd.3(b),eithera
telephoneorelectronicmailaddress(orboth)whereyoucanbereachedmustbemadeavailabletothepublic.Please
indicateatleastonephonenumberoroneemailaddresstobeavailabletothepublic,andfillinthecorresponding
informationinthebelow.:CellPhoneNumber,PreferredEmailAddress
HomePhone:
WorkPhone:
CellPhone:
PreferredEmailAddress:
Ihavereadandunderstandthestatementsonthisform,andIherebyswearoraffirmthatthestatementsonthisform
aretrue.:Yes
AdditionalInformation:
Formsubmittedon:1/24/20131:57:06PM
3
REQUEST FOR COUNCIL ACTION
Date: March 18, 2013
Item No.: 5.a
Department Approval
Item Description:
1
City Manager Approval
Recognize Human Rights Essay Contest Winners
BACKGROUND
2
3
4
5
6
7
Each year the Human Rights Commission holds an essay contest for sixth, seventh and eighth
grade students within the Roseville Area School District boundaries. This year more than 180
students from RAMS and Parkview School entered the contest. Commissioners conducted an
anonymous review of the essays. Names of the students were not known until after the winners
were selected.
8
9
This year we asked students:
10
11
12
As a member in your community, what responsibility do you have to protect human rights in
your community? How can you make a change in your community?
13
14
15

Reference the United Nations Universal Declaration of Human Rights, the
States Bill of Rights or the Minnesota Human Rights Act.
United
16
17
The Commission will recognize the following students and teachers:
18
19
20
21
First place
Second place
Third place
Nicholas Behrens
Grace Smith
Rose Wagner
8th Grade
8th Grade
8th Grade
Parkview
Parkview
Parkview
Mr. Lucas Ebert
Mr. Lucas Ebert
Mr. Lucas Ebert
Honorable Mention
Honorable Mention
Honorable Mention
Olivia DiGiorno
Heather Knutson
Eli Sailer-Haugland
8th Grade
8th Grade
7th Grade
Parkview
Parkview
RAMS
Mr. Lucas Ebert
Mr. Lucas Ebert
Mr. Cameron Johnson
22
23
24
25
26
27
28
29
30
The first, second and third place winners will be invited to read their essays. Each honorable
mention winner will receive a certificate.
COUNCIL ACTION
Recognize the essay contest winners.
Prepared by:
Attachments:
Carolyn Curti, Communications Specialist
A: Winning Essays
Page 1 of 1
Attachment A
Date: 3/18/2013
Item No.: 5.b
Department Approval
Item Description:
Recognize And Accept A Donation From Hugh And Julie Thibodeau
1
2
3
4
5
6
BACKGROUND
7
8
9
OBJECTIVE
Allow the police department to accept the $13,000 donation from the Thibodeau’s to be used by the police
department, per the Thibodeau’s request.
Longtime friends of the police department, Hugh and Julie Thibodeau, have donated $13,000 to the department to
fund the acquisition of a new K9 named Jagr, along with the training and necessary equipment to replace K9
Tasco who passed away in the fall of 2012. The Thibodeau’s are requesting that any funds not needed to
purchase a replacement K9 be placed in the police department’s K9 fund for future use.
10
11
FINANCIAL IMPACTS
12
13
14
15
STAFF RECOMMENDATION
16
17
18
REQUESTED COUNCIL ACTION
There is no cost to the city.
Allow the police department to accept the Thibodeau’s $13,000 donation and recognize the Thibodeau’s formally
to show our appreciation for their generous support of the police department.
Request Council approval to accept the Thibodeau’s donation and recognize the Thibodeau’s to show our
appreciation for their generous support of the City’s police department.
19
20
21
Prepared by:
Rick Mathwig, Chief of Police
Page 1 of 1
Date: 03/18/2013
Item No.: 5.c
Department Approval
Item Description:
1
Recognize and Accept a Donation from HeatlhEast, Hamline Auto Body, and
Blue Rock Refinishing Solutions
BACKGROUND
2
3
4
5
6
7
In 2008, Allina Health Services graciously donated a retired 1995 Ford box ambulance to the Roseville Police
Department for use as a command post/SWAT equipment storage vehicle. This vehicle has performed well over
the past five years and has reached the end of its useful life for the intended purposes. In late 2012, Health East
approached the Police Department and offered to donate a 2003 Ford ambulance to replace the 1995 Ford box
ambulance.
8
9
10
Roseville vehicle maintenance staff inspected the vehicle and found it to be in sound mechanical and structural
condition, with no need for repair.
11
12
13
Hamline Auto Body has offered to paint the vehicle at no cost. Blue Rock Refinishing Solutions has offered to
supply the paint, also at no cost.
14
15
OBJECTIVE
16
17
Allow the police department to accept the donation from Health East, Hamline Auto Body and Blue Rock
Refinishing Solutions to be used by the police department per their request.
18
FINANCIAL IMPACTS
19
20
There is no additional cost to the city. Equipment from the existing vehicle will be transferred to the new vehicle
and any other costs will be funded by forfeiture account(s).
21
22
Allow the police department to accept the donations from Health East, Hamline Auto Body and Blue Rock
Refinishing Solutions.
23
24
25
26
Request Council approval to accept Health East, Hamline Auto Body and Blue Rock Refinishing Solutions
donations,
27
28
29
Prepared by:
Rick Mathwig, Chief of Police
Page 1 of 1
Item: 6.a
Approve Minutes of February
25, 2013 Council Meeting
Item: 6.b
Approve Minutes of
March 11, 2013 Council Meeting
Date:
03/18/2013
Item No.: 7.a
Department Approval
Item Description:
1
2
3
Approve Payments
BACKGROUND
State Statute requires the City Council to approve all payment of claims. The following summary of claims
has been submitted to the City for payment.
4
Check Series #
ACH Payments
69312-69375
Amount
$1,869,196.85
$241,266.52
Total
$2,110,463.37
5
6
7
8
9
10
11
12
13
14
15
16
A detailed report of the claims is attached. City Staff has reviewed the claims and considers them to be
appropriate for the goods and services received.
POLICY OBJECTIVE
Under Mn State Statute, all claims are required to be paid within 35 days of receipt.
FINANCIAL IMPACTS
All expenditures listed above have been funded by the current budget, from donated monies, or from cash
reserves.
Staff recommends approval of all payment of claims.
Motion to approve the payment of claims as submitted
17
18
19
20
Prepared by:
Attachments:
Chris Miller, Finance Director
A:
Checks for Approval
Page 1 of 1
Accounts Payable
Checks for Approval
User:
Printed:
mary.jenson
3/13/2013 - 2:44 PM
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
0
03/05/2013
2011 Port Authority Bond
Bond Interest Payment
Depository Trust Agency- ACH
Debt Service Payment
Fund Total:
69334
03/07/2013
Central Svcs Equip Revolving
Rental - Copier Machines
Konica Minolta
Copy & Lease Charges
Fund Total:
0
0
0
0
0
0
0
0
0
0
69359
69359
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Charitable Gambling
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
FICA Employers Share
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
Professional Services - Bingo
Professional Services - Bingo
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MN Dept of Revenue-Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
Shidell & Mair
Shidell & Mair
PR Batch 00001.03.2013 Federal Inco
PR Batch 00001.03.2013 FICA Emplo
PR Batch 00001.03.2013 Medicare Em
PR Batch 00001.03.2013 State Incom
PR Batch 00001.03.2013 Post Employ
PR Batch 00001.03.2013 Pera Employ
PR Batch 00001.03.2013 Pera additio
Youth Hockey Bingo
Midway Speedskating Bingo
Fund Total:
0
0
0
0
0
0
0
0
0
03/12/2013
03/12/2013
03/12/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
Community Development
AP-Checks for Approval (3/13/2013 - 2:44 PM)
Conferences
Memberships & Subscriptions
Transportation
Credit Card Service Fees
MNDCP Def Comp
FICA Employee Ded.
FICA Employee Ded.
Economic Dev. Asso MN-ACH
Economic Dev. Asso MN-ACH
U of M Parking-ACH
US Bank-ACH
Great West- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
Conference Registration
2013 Membership Dues
Parking
January Terminal Charges
PR Batch 00001.03.2013 MNDCP De
Amount
101,589.86
101,589.86
5,524.83
5,524.83
7.66
6.45
on
1 51
1n51
6.45
4.14
Plan
0 94
ion
5 88
matc
0 94
on
5 88
2,245.32
2,041.20
4,327.88
390.00
395.00
18.00
538.54
545.00
pen at
ion
1,952.00
r456
ion51
rtion
456 51
on
1,952.00
Page 1
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Amount
0
0
0
0
0
0
69324
0
69329
69341
69346
69346
69352
69352
69363
69364
69364
69364
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Federal Income Tax
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
ICMA Def Comp
HRA Employer
Advertising
Medical Ins Employee
Medical Ins Employer
HSA Employee
HSA Employer
Telephone
Life Ins. Employer
Long Term Disability
Life Ins. Employee
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
ESRI, Inc.
ICMA Retirement Trust 457-300227
ING ReliaStar
Lillie Suburban Newspaper Inc
NJPA
NJPA
Premier Bank
Premier Bank
Sprint
Standard Insurance Company
1 Single Use/1 Concurrent Use Licens
PR Batch 00001.03.2013 ICMA Defer
PR Batch 00001.03.2013 HRA Emplo
Ordinances, Notices
Health Insurance Premium-March 201
PR Batch 00001.03.2013 HSA Emplo
PR Batch 00001.03.2013 HSA Employ
Cell Phones
Life Insurance Premium
4,075.61
1,570.57
th
318
Plan
54
i1,990
ution91
er
318
matc
54
i1,990
ution91
581.34
372
n a io
50
570.00
42.81
557.07
4,405.84
96.15
850.00
120.51
64.62
151.09
226.10
Fund Total:
0
0
0
0
0
0
0
0
0
0
69316
69346
69352
69352
69364
69364
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Contracted Engineering Svcs
FICA Employee Ded.
FICA Employee Ded.
Federal Income Tax
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
Capital Equipment
HSA Employee
HSA Employer
Life Ins. Employer
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
CDW Government, Inc.
NJPA
Premier Bank
Premier Bank
Crystal Reports
Fund Total:
69315
0
03/07/2013
03/07/2013
East Metro SWAT
East Metro SWAT
Professional Services
Operating Supplies
American Messaging
Streicher's
Interpreter Servicec
Deployment Bags
25,006.67
n193.25
45
ion20
ion
45 20
n193.25
478.01
163.09
h31
Plan
03
ution
193 95
r31
matc
03
ution
193 95
423.97
359.94
18.46
200.00
8.08
19.68
2,598.09
183.68
268.46
Page 2
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Fund Total:
0
69340
03/05/2013
03/07/2013
Fire Station 2011
Fire Station 2011
Use Tax Payable
Lightning Disposal, Inc.
Sales/Use Tax Feb 2013
Rolloff, 20 Yard Demo
Fund Total:
0
03/12/2013
Fire Vehicles Revolving
Furniture & Fixtures
Ferno-ACH
Trauma Kits
Fund Total:
0
0
03/05/2013
03/05/2013
G.O. Bond Issue # 25 (99 & 09)
G.O. Bond Issue # 25 (99 & 09)
Bond Principal Payments
Fund Total:
0
0
03/05/2013
03/05/2013
G.O. Housing Revenue (2009)
G.O. Housing Revenue (2009)
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Regular Salaries
Training
Miscellaneous
Operating Supplies
Operating Supplies
Conferences
Operating Supplies
Operating Supplies
Training
Operating Supplies
Operating Supplies
Miscellaneous
Operating Supplies
209001 - Use Tax Payable
Operating Supplies
Vehicle Supplies
AMEM-ACH
Arrowhead EMS-ACH
Atom Training-ACH
Davanni's -ACH
Fastenal-ACH
Fastenal-ACH
FBI National Academy-ACH
GFOA- ACH
Grainger-ACH
Menards-ACH
MN GFOA-ACH
MN GFOA-ACH
MN GFOA-ACH
Northern Tool & Equip- ACH
Office Max-ACH
Olive Garden-ACH
Panera Bread-ACH
Peavey Corporation - ACH
Peavey Corporation - ACH
PTS Tool Supply-ACH
2013 Dues
2013 EMS Conference-G. Peterson
Supervisor Training-Marshall
Lunch for Website Interview Group
Supplies
Supplies
2013 Dues
GFOA Conference-Miller
Batteries
Wheel Swivels, Salt Blocks
January Meeting Registration-Davitt
Membership Renewals-Davitt, Nutzm
MNGFOA Membership Renewal-Mil
Tools
Office Supplies
Website Interview Group Lunch
Strategic Planning Supplies
Sales/Use Tax
Inventory Supplies
Wire Snappers, Air Saw
Amount
452.14
44.14
289.50
333.64
1,139.81
1,139.81
6,000.00
210,000.00
216,000.00
24,593.75
65,000.00
89,593.75
100.00
115.00
250.00
76.45
4.04
16.27
75.00
380.00
81.73
131.57
15.00
120.00
60.00
42.77
37.49
55.60
145.54
-23.09
358.89
145.86
Page 3
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Amount
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
69317
69317
0
0
69320
69323
0
69324
0
0
0
0
0
0
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/05/2013
03/05/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Office Supplies
Office Supplies
Office Supplies
Conferences
Office Supplies
Operating Supplies
Operating Supplies
Training
Operating Supplies
Regular Salaries
Operating Supplies
Conferences
Operating Supplies
Regular Salaries
Motor Fuel
209000 - Sales Tax Payable
MNDCP Def Comp
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
211402 - Flex Spending Health
Vehicle Supplies
Contract Maintenance
211403 - Flex Spend Day Care
Vehicle Supplies
Vehicle Supplies
Operating Supplies
Vehicle Supplies
S & T Office Products-ACH
SOTA-ACH
St. Paul Stamp Works- ACH
Suburban Ace Hardware-ACH
Summit Racing-ACH
Summit Racing-ACH
Target- ACH
Target- ACH
Target- ACH
U of M CCE Online-ACH
Uline-ACH
Walgreens-ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
Office Supplies
Office Supplies
Office Supplies
Tactical Training Conference-Jorgense
Notary Stamp-Egerstrom
Brine Pumping Parts, Chain
Mineral Spirits, Garden Sprayer
Sales/Use Tax
Safety Neck Collars
Strategic Planning Supplies
Meeting Supplies
NYFS Basketball Game Beverages
Shade Tree Course-Zins
Inventory Supplies
Meeting Supplies
Fuel Tax-Jan 2013
Flexible Benefit Reimbursement
Sales/Use Tax
Shaft Replacement Kit
Radio Service & Maintenance-Jan 201
Dependent Care Reimbursement
Cable TV
Qty 3 - 9701-0436NR1 AutoCAD CIV
2013 Blanket PO for Vehicle Repairs
2013 Blanket PO for vehicle repairs
Sawzall Battery
Sales/Use Tax
Sales/Use Tax
26.39
60.71
51.75
265.00
35.73
61.96
34.47
-7.00
108.85
11.68
27.77
15.50
175.00
26.11
2.13
286.46
29.05
1,464.74
mpen at
7,093.04
28,479.44
6,708.37
on
Portion
3,869 58
3,869
rtion58
on
6,708.37
11,740.01
al
2,710
h Plan
24
21,152
ri ution19
er
842
matc
34
ribution
29,096 17
532.00
-36.69
570.35
226.73
384.62
4.51
12,835.87
417.05
444.02
55.44
17.38
234.06
-1.26
19.56
-2.20
Centerline Tank & Trailer
Centerline Tank & Trailer
City of St. Paul
Comcast Cable
DLT Solutions, Inc.
ESRI, Inc.
Fastenal Company Inc.
FleetPride Truck & Trailer Parts
General Industrial Supply Co.
Gopher Bearing. Corp.
Page 4
Check Number
Check Date
Fund Name
Account Name
Vendor Name
0
69327
69327
0
69328
69329
69331
0
0
69339
69341
0
69342
0
0
0
0
0
0
0
0
0
69344
0
0
0
0
69346
69346
69346
69346
0
0
0
0
0
0
69352
69352
69354
69354
69354
0
0
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Vehicle Supplies
PERA Employer Share
211600 - PERA Employers Share
ICMA Def Comp
Printing
HRA Employer
Training
Vehicle Supplies
Union Dues Deduction
Training
Advertising
Transportation
Vehicle Supplies
Vehicle Supplies
Vehicle Supplies
Vehicle Supplies
Vehicle Supplies
Contract Maintenance Vehicles
Minnesota Benefit Ded
Conferences
Vehicle Supplies
Vehicle Supplies
Employer Insurance
Operating Supplies
Contract Maint. - City Garage
Postage
HSA Employee
HSA Employer
Dispatching Services
Operating Supplies
Vehicle Supplies
Impressive Print
ING ReliaStar
KFD Training & Consultation LLC
Larson Companies
LELS
LifeLine Training, Ltd.
Invoice Desc.
PR Batch 00001.03.2013 ICMA-401
PR Batch 00001.03.2013 City Manage
Envelopes
The Bulletproof Mind Training-Chang
PR Batch 00001.03.2013 Lels Union D
Female Enforcers Training-Engh
Ordinances, Notices
Local Union 49
PR Batch 00001.03.2013 IOUE Union
William Malinen
Mileage Reimbursement
MES, Inc.
Structural Gloves
Midway Ford Co
Midway Ford Co
Midway Ford Co
Midway Ford Co
Mister Car Wash
Vehicle Washes
Mister Car Wash
Vehicle Washes
MN Benefit Association
PR Batch 00001.03.2013 Minnesota B
MN State Fire Marshal Division
Conference Fee
MN Teamsters #320
PR Batch 00001.03.2013 Local 320 U
Napa Auto Parts
Napa Auto Parts
NJPA
NJPA
NJPA
NJPA
Tim O'Neill
Supplies Reimbursement
Overhead Door Co of the Northland Door Repair
Pitney Bowes - Monthly ACH
February Postage
Premier Bank
Premier Bank
Ramsey County
911 Dispatch Service-Feb 2013
Ramsey County
Fleet Support Fee-Feb 2013
Ramsey County
Fleet Support Fee-Feb 2013
Rapit Printing
Bic Clic Pens
Rigid Hitch Incorporated
Amount
34.24
164.79
nt
377.75
p3,593
nsa io
53
288.56
4,357.41
258.00
243.19
1,726.47
129.00
121.69
136.00
162.50
113.63
245.93
181.11
151.66
69.32
356.05
112.00
5.60
241.78
50.00
445.00
456.64
225.51
5.50
5,678.84
7,177.55
37,787.82
863.65
5.33
853.20
1,363.00
524.70
3,000.00
99.50
1,588.90
6,154.25
26,637.60
15.60
377.52
271.93
307.66
Page 5
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
69357
69363
69363
69363
69363
69363
69363
69364
69364
69364
69365
69366
0
69367
69367
0
69371
69372
69373
69374
69375
0
0
0
0
0
0
0
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Vehicle Supplies
Telephone
Telephone
Telephone
Telephone
Telephone
Telephone
Life Ins. Employer
Life Ins. Employee
Vehicle Supplies
Clothing
Vehicle Supplies
Vehicle Supplies
Operating Supplies City Garage
Vehicle Supplies
Clothing
Op Supplies - City Hall
Utilities - Old City Hall
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Rosedale Chevrolet
Sprint
Cell Phones
Sprint
Cell Phones
Sprint
Cell Phones
Sprint
Cell Phones
Sprint
Cell Phones
Sprint
Cell Phones
Standard Spring-Truck Suspension P Vehicle Supplies
Sheila Stowell
City Council Meeting Minutes
Streicher's
Vest
Suburban Tire Wholesale, Inc.
Suburban Tire Wholesale, Inc.
Time Saver Off Site Secretarial
Human Right
Trio Supply Company
Bathroom Supplies
Truck Utilities, Inc.
Push Frame
Uniforms Unlimited, Inc.
Body Armor
Viking Electric Supply, Inc.
Electrical Supplies
Xcel Energy
Historical Society
Xcel Energy
Civil Defense
Xcel Energy
Fire Stations
Xcel Energy
Traffic Signal
Xcel Energy
Street Light
Xcel Energy
Street Lights
Xcel Energy
Street Lights
Fund Total:
0
0
03/12/2013
03/07/2013
General Fund Donations
General Fund Donations
Supplies - Target Corp Grant
Supplies - Target Corp Grant
Cardiac Science-ACH
Streicher's
Defibrillation Electrodes
Rapid Deployment Pack
Fund Total:
0
0
03/05/2013
03/05/2013
GO Bonds #27 (2003)
GO Bonds #27 (2003)
Fund Total:
0
03/05/2013
GO Equipment Certif (2008A)
Amount
494.53
18.50
18.50
303.87
55.51
254.62
54.12
794.04
1,435.47
1,571.74
554.06
339.25
895.00
194.51
242.82
471.16
140.95
420.41
517.47
1,042.32
265.48
1,430.56
70.98
2,620.98
7,637.63
14,559.02
57.22
68.32
276,324.14
230.10
731.03
961.13
105,516.88
680,000.00
785,516.88
30,713.75
Page 6
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
0
03/05/2013
GO Equipment Certif (2008A)
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
0
69321
0
69329
69345
69346
69346
69352
69364
69364
69364
0
03/12/2013
03/12/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Golf Course
Operating Supplies
Operating Supplies
Credit Card Fees
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
Employer Insurance
Operating Supplies
ICMA Def Comp
HRA Employer
HSA Employer
Life Ins. Employer
Life Ins. Employee
Utilities
Home Depot- ACH
Target- ACH
US Bank-ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
Davis Lock & Safe Inc
ING ReliaStar
Nardini Fire Equipment Co, Inc
NJPA
NJPA
Premier Bank
Xcel Energy
Plywood
Waste Basket, Timer
Lock Repair
Restaurant Inspection
Golf
Fund Total:
0
0
69330
69333
69337
69341
69341
69349
69355
0
69362
03/12/2013
03/12/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Housing & Redevelopment Agency
Operating Supplies
Operating Supplies
Payment to Owners
Payment to Owners
Payment to Owners
Advertising
Printing
Payment to Owners
Payment to Owners
Rental
Payment to Owners
Smartpress-ACH
Robert Johnson
Benedict Kohler
Sue & Dennis LeMay
Katie Palm
Katherine Ramundt
Roseville Area Schools
Robert Sorterberg
Living Smarter Fair Banners
Glue
Energy Audit
Energy Audit
Energy Audit
Inserts-Acct: 6516
Flyers Acct: 6516
Energy Audit
Energy Audit
Fairview Solarium
Energy Audit
Amount
275,000.00
305,713.75
19.35
38.49
38.00
423.05
66
io 68
n285.12
n285.12
io
66 68
216.49
h53
Plan
15
ution
332 22
r53
matc
15
ution
332 22
-511
ution36
135.00
50
sa io
00
70.00
125.03
763.60
1,297.00
170.00
8.08
20.52
56.64
510.98
4,905.21
47.54
42.84
60.00
60.00
60.00
1,212.15
1,846.85
60.00
60.00
1,231.25
60.00
Page 7
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
69370
03/07/2013
Payment to Owners
Charles Thelen
Energy Audit
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
69314
69322
0
69329
69346
69346
69352
69352
69364
69364
69364
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Information Technology
Use Tax Payable
Operating Supplies
Operating Supplies
Operating Supplies
Use Tax Payable
Operating Supplies
Use Tax Payable
FICA Employee Ded.
FICA Employee Ded.
Federal Income Tax
State Income Tax
MN State Retirement
PERA Employer Share
PERA Employer Share
PERA Employee Ded
Financial Support
ICMA Def Comp
HRA Employer
HSA Employee
HSA Employer
Life Ins. Employee
Life Ins. Employer
Amazon.com- ACH
Amazon.com- ACH
Best Buy- ACH
Micro Center-ACH
Newegg.Com-ACH
Newegg.Com-ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
Access Communications Inc
Diversified Collection Services, Inc
ING ReliaStar
NJPA
NJPA
Premier Bank
Premier Bank
Sales/Use Tax
Wireless Keyboard
TV/Monitor
ATXPower Supply
Sales/Use Tax
Police Training Audot Receiver
Annual Billing for Locate Services
PR Batch 00001.03.2013 Financial Su
Fund Total:
0
03/05/2013
Internal Service - Interest
Investment Income
RVA- ACH
January Interest
Fund Total:
0
0
0
03/05/2013
03/05/2013
03/06/2013
License Center
License Center
License Center
Sales Tax Payable
Use Tax Payable
MNDCP Def Comp
Amount
60.00
4,800.63
-2.26
35.25
214.24
32.17
-17.19
267.18
61.53
ion
1,643.63
r384
ion40
rtio
384 40
o1,643.63
3,108.41
1,217.66
th
257
Plan
80
er
267
matc
42
i1,671
u ion32
i1,671
ution32
23,064.08
210.24
325
nsa io
00
770.00
463.40
4,014.95
119.22
418.76
48.61
78.77
168.04
42,521.98
71.53
71.53
430.06
2.80
50.00
en at
Page 8
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Amount
0
0
0
0
0
0
0
0
0
0
69328
69329
0
69346
69346
69352
69352
69360
69364
69364
69364
0
0
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
License Center
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
Office Supplies
HRA Employer
Transportation
HSA Employee
HSA Employer
Life Ins. Employer
Life Ins. Employee
Transportation
Utilities
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
Impressive Print
ING ReliaStar
Bridget Koeckeritz
NJPA
NJPA
Premier Bank
Premier Bank
Sign *A* Rama Roseville
Jill Theisen
Xcel Energy
Envelopes
Window Graphics
Motor Vehicle
2,560.83
ion
1,590.74
r372
ion02
rtion
372 02
on
1,590.74
1,099.84
th
267
Plan
23
i1,615
ution27
er
258
matc
45
i1,615
ution27
171.00
830.00
150.29
1,921.92
5,595.84
38.46
790.00
171.16
72.72
122.42
43.98
213.57
153.66
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
P & R Contract Mantenance
Training
Training
Training
Miscellaneous
Operating Supplies
Operating Supplies
Training
Operating Supplies
Training
MNDCP Def Comp
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
Airline Limosine-ACH
Lemi Parking-ACH
Lemi Parking-ACH
MN State Horticulture-ACH
North Hgts Hardware Hank-ACH
Plaza Parking-ACH
Sun Country - ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
Shuttle Service
Parking
Parking
No Receipt-Sullivan
Shop Supplies
Ice Melt
Green Expo Parking
Edger
Bag Fee
22,100.29
13.50
9.50
7.25
62.00
26.76
25.68
9.00
14.45
25.00
pen at
280.00
1,843.28
ion
1,059.73
rti
247n84
rtion
247 84
on
1,059.73
766.38
th
177
Plan
17
Page 9
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Amount
0
0
0
69329
69342
69346
69346
69352
69352
69352
69363
69364
69364
69364
0
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
PERA Employer Share
PERA Employer Share
PERA Employee Ded
HRA Employer
HSA Employee
HSA Employee
HSA Employer
Telephone
Life Ins. Employee
Life Ins. Employer
Utilities
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
ING ReliaStar
Local Union 49
NJPA
NJPA
Premier Bank
Premier Bank
Premier Bank
Sprint
Xcel Energy
PR Batch 00001.03.2013 HSA WI Em
Cell Phones
P&R
er
177
ma17c
i1,107
uti n39
i1,107
ution39
370.00
227.50
772.84
4,357.78
46.15
196.15
790.00
246.34
157.72
58.57
102.61
3,418.90
Fund Total:
0
03/12/2013
Pathway Maintenance Fund
Operating Supplies
General Industrial Supply-ACH
Concrete Sprayer
Fund Total:
0
0
0
0
0
0
0
0
0
69329
0
69346
69352
69352
69364
69364
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Grants
Use Tax Payable
MNDCP Def Comp
FICA Employee Ded.
Federal Income Tax
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
HRA Employer
HSA Employee
HSA Employer
Life Ins. Employer
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
ING ReliaStar
LELS
NJPA
Premier Bank
Premier Bank
PR Batch 00001.03.2013 Lels Union D
Fund Total:
0
03/05/2013
Police Forfeiture Fund
Use Tax Payable
19,011.62
97.79
97.79
31.28
pen at
135.70
29
ion78
i29n78
280.31
99.73
h20
Plan
92
ution
200 84
ution
301 25
26.09
28.53
245.99
16.48
100.75
5.11
8.60
1,561.14
683.38
Page 10
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Fund Total:
0
03/05/2013
Police Vehicle Revolving
Vehicles & Equipment
City of Roseville License Center-AC Licensing Fees
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
69313
0
0
0
0
69325
0
69329
0
69342
0
0
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/05/2013
03/05/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Office Supplies
Office Supplies
Operating Supplies
Operating Supplies
Sales Tax Payable
Use Tax Payable
Credit Card Fees
MNDCP Def Comp
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
ICMA Def Comp
HRA Employer
Rental
American Fastener-ACH
Avalon Tearoom-ACH
Crescent Electric-ACH
Home Depot- ACH
Medco Supply-ACH
Office Depot- ACH
Office Depot- ACH
Rainbow Foods-ACH
Weissman's Design-ACH
US Bank-ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
3rd Lair SkatePark
Grainger Inc
Grainger Inc
Grainger Inc
Grainger Inc
Harty Mechanical, Inc.
ING ReliaStar
Jimmys Johnnys, Inc
Local Union 49
Metro Volleyball Officials
Metro Volleyball Officials
Fasteners
Adult Trip
Scoreboard Horn
GFI Outlet
Cold Packs
Distilled Water
Office Supplies
Office Supplies
HANC Program Supplies
Dance Costumes
Skateboard Camp
Electronic Cleaner
Carpet Flange
Glass Rod
Nitrile Gloves
24 Volt Wire Repair
Regular Service
Volleyball Officiating
Volleyball Officiating
Amount
683.38
1,572.84
1,572.84
25.65
233.74
109.59
30.13
68.45
5.56
41.64
413.80
61.66
34.92
2,804.64
117.20
348.37
mpen at
1,270.00
4,188.87
ion
3,435.97
rtio
803 63
rtio
803 63
on
3,435.97
1,829.36
th
380
Plan
01
ibution
2,820 78
er
451
matc
35
ibution
2,820 78
600.00
10.53
116.87
30.35
61.35
658.20
500
nsa io
00
978.00
45.42
97.50
940.50
399.00
Page 11
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Amount
69343
69346
69346
69347
69351
69352
69352
0
0
69358
69361
69363
69364
69364
69364
0
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
Postage
HSA Employee
HSA Employer
Operating Supplies
Operating Supplies
Spectator Admissions
Telephone
Life Ins. Employer
Life Ins. Employee
Utilities
Michael Miller
NJPA
NJPA
Van Oleson
Postmaster
Premier Bank
Premier Bank
Rink Systems Inc
Rink Systems Inc
Section 4AA Girls Hockey
Smith Engineering
Sprint
Xcel Energy
Qty 90 - Adult Basketball Game Offic
Lacrosse Coaching
Spring-Summer 2013 Brochure Posta
Tempered Glass
Credit
Share of Playoff Ticket Sales
Gauge, Valve
Cell Phones
Skating
3,120.00
866.50
5,789.40
310.00
5,300.00
225.39
695.00
516.21
-218.03
1,068.00
621.41
92.51
96.96
209.40
108.85
27,077.81
Fund Total:
69324
03/07/2013
Recreation Improvements
ESRI, Inc.
Fund Total:
0
69335
69336
03/07/2013
03/07/2013
03/07/2013
Risk Management
Risk Management
Risk Management
Employer Insurance
Training
Insurance
Delta Dental Plan of Minnesota
League of MN Cities
League of MN Cities Ins Trust
Dental Insurance Premium for Februa
Safety & Loss Control Workshop-Mah
Insurance Premium-Second Installmen
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
03/12/2013
03/05/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Operating Supplies
Credit Card Service Fees
Postage
MNDCP Def Comp
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
Sears Roebuck-ACH
Bluefin Payment Systems-ACH
Ecoenvelopes-ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
Tools
January UB Payments.com Charges
Utility Billing Section 001
76,852.83
581.34
581.34
5,570.74
20.00
31,589.75
37,180.49
227.50
1,890.02
297.50
208.52
pen at
2,169.50
rtion
229 07
n979.41
n979.41
rti
229n07
812.91
th
156
Plan
34
ution
977 12
er
156
matc
34
Page 12
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
0
69318
69319
69324
0
69329
69342
69346
69346
69363
69364
69364
69364
69368
69369
0
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
Sanitary Sewer
PERA Employer Share
Accounts Payable
Metro Waste Control Board
ICMA Def Comp
HRA Employer
Telephone
Life Ins. Employer
Life Ins. Employee
Accounts Payable
Utilities
PERA-Non Bank
MERVENE CHRISTENSEN
City of Lauderdale
ESRI, Inc.
ING ReliaStar
Local Union 49
NJPA
NJPA
Sprint
SUSA
EILEEN THALHUBER
Xcel Energy
Refund Check
1st Quarter PACAL Payment
Cell Phones
Membership Dues-Schwartz, Thury
Refund Check
Sewer
Fund Total:
69332
69356
03/07/2013
03/07/2013
Singles Program
Singles Program
Operating Supplies
Operating Supplies
Florence Klobucher
Ron Rieschl
Singles Supplies Reimbursement
Singles Supplies Reimbursement
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
69329
69346
69364
69364
69364
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Solid Waste Recycle
Use Tax Payable
MNDCP Def Comp
FICA Employee Ded.
FICA Employee Ded.
Federal Income Tax
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
HRA Employer
Life Ins. Employer
Life Ins. Employee
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
Eureka Recycling
ING ReliaStar
NJPA
Curbside Recycling
Amount
uti
977n12
6.74
813.63
444.02
50
sa io
00
295.00
162.50
732.34
1,525.00
134.56
50.52
83.89
29.82
250.00
14.79
92.55
14,975.19
5.00
15.00
20.00
94.81
17.50
en at
14
ion29
61.09
61.09
ion
14 29
75.28
34.86
h10
Plan
25
t64on06
r10
matc
25
64
ion06
40,659.80
29.06
181.58
2.83
15.75
6.64
Page 13
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
69324
69342
69363
69364
69364
69364
0
03/05/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Storm Drainage
Postage
Use Tax Payable
MNDCP Def Comp
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
Telephone
Life Ins. Employee
Life Ins. Employer
Utilities
Ecoenvelopes-ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
ESRI, Inc.
Local Union 49
Sprint
Xcel Energy
Cell Phones
Storm Water
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
0
69312
69329
69346
03/12/2013
03/12/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Use Tax Payable
Operating Supplies
Use Tax Payable
MNDCP Def Comp
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employer Share
PERA Employer Share
PERA Employee Ded
Postage
HRA Employer
Amazon.com- ACH
Amazon.com- ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
Postmaster
ING ReliaStar
NJPA
Sales/Use Tax
Digital Voice Recorder
Mailing Permit Renewal-Acct: 2437
Amount
41,417.49
297.50
228.01
10.00
en at
911.77
r143
ion01
n611.50
611.50
rtio
143 01
422.26
h94
Plan
52
ution
590 73
r94
matc
52
ution
590 73
444.02
97.50
221.88
13.50
38.54
25.58
36.02
5,626.10
-6.53
101.52
9.54
341.24
pen at
302.78
n278.12
65
ion03
ion
65 03
n278.12
143.41
h46
Plan
84
r46
matc
84
ution
292 78
ution
292 78
200.00
215.44
273.76
Page 14
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
69346
69364
69364
69364
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Telecommunications
Telecommunications
Telecommunications
Telecommunications
Life Ins. Employee
Life Ins. Employer
NJPA
Fund Total:
0
0
03/12/2013
03/07/2013
TIF #19 Applewood Point II
TIF #19 Applewood Point II
MN Dept of Health-ACH
Ratwik, Roszak & Maloney, PA
Well Maintenance Permit
Twin Lakes Pkwy Condemnation
Fund Total:
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
69326
0
69329
69338
69342
69346
69346
69348
0
69350
69352
69352
69353
69364
03/12/2013
03/12/2013
03/12/2013
03/12/2013
03/05/2013
03/05/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/06/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
03/07/2013
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Water Fund
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Postage
State Sales Tax Payable
MNDCP Def Comp
Federal Income Tax
FICA Employee Ded.
FICA Employee Ded.
State Income Tax
MN State Retirement
PERA Employee Ded
PERA Employer Share
PERA Employer Share
Accounts Payable
ICMA Def Comp
HRA Employer
Accounts Payable
Water - Roseville
Clothing
Accounts Payable
HSA Employee
HSA Employer
Accounts Payable
Life Ins. Employer
Menards-ACH
Menards-ACH
Ecoenvelopes-ACH
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
IRS EFTPS- Non Bank
MSRS-Non Bank
PERA-Non Bank
PERA-Non Bank
PERA-Non Bank
ANN HUIRAS
ING ReliaStar
JEFF LEWIS
Local Union 49
NJPA
NJPA
Dennis Ouyang
Kyle Petersen
CLAUDIA PIERCE
Premier Bank
Premier Bank
PULTE HOMES LLC
Water Supplies
Meter Truck Supplies
Meter Truck Supplies
Saddle Valve
Refund Check
Refund Check
Deposit Refund
Boots Reimbursement Per Union Con
Refund Check
Refund Check
Amount
964.22
29.25
12.93
30.33
3,983.43
250.00
124.00
374.00
102.15
106.05
33.16
12.84
297.50
93.82
pen at
225.00
1,315.42
r183
io 68
785.32
785.32
rtio
183 68
563.27
th
128
Plan
17
ution
801 16
er
128
ma17c
ution
801 16
75.00
50
sa io
00
770.00
4.12
130.00
329.68
2,345.03
129.43
119.99
55.32
28.85
31.24
146.84
43.78
Page 15
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Invoice Desc.
69364
69364
0
03/07/2013
03/07/2013
03/07/2013
Water Fund
Water Fund
Water Fund
Life Ins. Employee
Xcel Energy
Water Tower
Fund Total:
0
0
0
03/05/2013
03/05/2013
03/05/2013
Workers Compensation
Police Patrol Claims
Parks & Recreation Claims
Sewer Department Claims
SFM-ACH
SFM-ACH
SFM-ACH
February Work Comp Claims
Fund Total:
Report Total:
Amount
69.19
39.24
958.34
11,871.92
2,428.19
2,423.73
319.68
5,171.60
2,110,463.37
Page 16
Date:
Item No.:
Department Approval
3/18/2013
7.b
Item Description: Approve 2013 Business and Other Licenses and Permits
1
2
3
BACKGROUND
Chapter 301 of the City Code requires all applications for business and other licenses to be submitted to the
City Council for approval. The following application(s) is (are) submitted for consideration
4
5
6
7
8
Massage Therapist License
Kyle French at Rocco Altobelli
10 Rosedale Center, Suite 945
Roseville, MN 55113
9
10
11
12
13
POLICY OBJECTIVE
Required by City Code
FINANCIAL IMPACTS
The correct fees were paid to the City at the time the application(s) were made.
16
Staff has reviewed the applications and has determined that the applicant(s) meet all City requirements. Staff
recommends approval of the license(s).
17
14
15
18
19
Motion to approve the business and other license application(s) as submitted.
Prepared by:
Attachments:
A: Applications
Attachment A
Date:
Item No.:
Department Approval
3/18/2013
7.c
Item Description: Approve General Purchases or Sale of Surplus Items Exceeding $5,000
1
2
3
4
BACKGROUND
City Code section 103.05 establishes the requirement that all general purchases and/or contracts in
excess of $5,000 be approved by the Council. In addition, State Statutes require that the Council
authorize the sale of surplus vehicles and equipment.
5
6
7
General Purchases or Contracts
City Staff have submitted the following items for Council review and approval:
Department
IT
Vendor
Software House International
Description
Microsoft software licensing renewal (a)
Amount
$30,369.90
Budget /
CIP
Budget
8
9
10
Comments/Description:
a)
Represents the 2nd of 3 installments paid annually for the continued use of Microsoft operating software.
11
12
13
14
15
Sale of Surplus Vehicles or Equipment
City Staff have identified surplus vehicles and equipment that have been replaced and/or are no longer
needed to deliver City programs and services. These surplus items will either be traded in on replacement
items or will be sold in a public auction or bid process. The items include the following:
16
Department
17
18
19
20
21
22
23
Item / Description
POLICY OBJECTIVE
Required under City Code 103.05.
FINANCIAL IMPACTS
Funding for all items is provided for in the current operating or capital budget.
Staff recommends the City Council approve the submitted purchases or contracts for service and, if
applicable, authorize the trade-in/sale of surplus items.
Page 1 of 2
24
25
26
Motion to approve the submitted list of general purchases and contracts for services. And where
applicable, the trade-in/sale of surplus equipment.
27
28
Prepared by:
Attachments:
A: None
29
Page 2 of 2
Date:
Item No.:
Department Approval
Item Description:
1
2
3
4
5
03/18/13
7.d
Approve Amendments to the 2012 Budget
BACKGROUND
The City annually adopts budgets on the basis set forth by State Statute, and generally accepted accounting
principles. Although the City adopts a single all-encompassing budget, additional measures are necessary
to show that all expenditures within the General Fund and certain Special Purpose Funds are within budget
appropriations, when presented in the annual financial statements.
6
7
8
9
10
11
The legal level of budgetary control (i.e. the level at which expenditures may not legally exceed
appropriations) has been established at the fund level as opposed to line-item or individual programs. It is
recognized that the City’s Department Heads, under the approval of the City Manager, may make transfers
of appropriations within the department. However, if the expenditures exceed the total fund budget, a
budget amendment must be shown.
12
13
14
15
16
17
It’s worth noting, that these types of year-end adjustments are typical for local governments like Roseville
given the size and scope of operations. Rather than make numerous budget adjustments throughout the
year and incur the significant administrative costs of monitoring the budget on a daily basis, it is customary
to reflect the changes in one all-encompassing adjustment. The year-end budget adjustments typically
reflect reallocated or additional costs that are offset by unbudgeted grants, fees, or other revenues.
18
19
The following amendments to the 2012 Budget are submitted for Council consideration:
20
Fund
General
General
General
Charitable Gambling
Expense
Fire Relief
Police wages (a)
Engineering wages (b)
Contractual services
Temporary wages
Professional services
Contributions
Amount
$ 100,000
15,000
95,000
30,000
28,000
149,000
6,500
Description
Additional contribution per actuarial
Special law enforcement detail
Contractual services to Falcon Heights
Additional electrical inspection services
NEP program reimbursed by the HRA
Pass through grant for Sienna Green (c)
Additional contributions to the NSCC (d)
21
22
23
24
25
26
27
Comments:
a) Offset by grants and forfeiture funds
b) Offset by contributions from the City of Falcon Heights
c) Livable communities grant from the Met Council
d) Additional donations received by the City from the 10% profit contributions from lawful gambling organizations.
These contributions are then donated to the North Suburban Community Fund for eventual distribution to Roseville
Page 1 of 2
28
area groups or individuals.
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
These amendments are reflected in the attached excerpts of the 2012 Financial Statements (unaudited). The
amendments have been incorporated in the column marked ‘final’ budget.
POLICY OBJECTIVE
Where applicable, budget amendments are made to comply with State Statutes.
FINANCIAL IMPACTS
There are no current year financial impacts. The budget amendments are necessary to demonstrate that
previously incurred expenditures are within the adopted budget. Any changes in expected expenditure
trends are incorporated into future budgets.
Staff has prepared the requested budget amendments and considers them reasonable, within an expected
range of adjustment, and in accordance with all applicable State Statutes. It is recommended that the
budget amendments be approved. The City’s Auditors are tentatively scheduled to make a formal
presentation on the 2012 financial statements at the April 15, 2013 Council Meeting.
Motion to approve the year-end amendments to the 2012 Budget.
45
Prepared by:
Attachments:
A: Excerpts of the 2012 financial statements (unaudited)
46
Page 2 of 2
Attachment A
CITY OF ROSEVILLE, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES -BUDGET AND ACTUAL
For the Year Ended December 31, 2012
Budget
Original
REVENUES
General property taxes
Intergovernmental revenue
Licenses and permits
Charges for services
Fines and forfeits
Donations
Investment Income
Miscellaneous
Total revenues
$
9,857,699
834,000
306,000
1,060,000
220,000
0
83,998
50,000
12,411,697
EXPENDITURES
Current
General government
Public safety
Public works
Total expenditures
2,227,252
8,092,608
2,091,837
12,411,697
Excess of revenue over
(under) expenditures
0
OTHER FINANCING USES
Transfers in
Transfer (out)
Total other financing
sources (uses)
Net change in fund balances
Fund balances - beginning
Fund balances - ending
$
Actual
Amounts
Final
$
9,857,699
834,000
306,000
1,060,000
220,000
0
83,998
50,000
12,411,697
$
2,227,252
8,207,608
2,186,837
12,621,697
(210,000)
Variance with
Final Budget
9,761,246
979,352
407,297
1,158,338
313,530
36,446
46,514
103,989
12,806,712
$
(96,453)
145,352
101,297
98,338
93,530
36,446
(37,484)
53,989
395,015
2,065,652
8,204,013
2,183,350
12,453,015
161,600
3,595
3,487
168,682
353,697
563,697
0
0
0
0
0
0
0
0
0
0
0
0
0
8,850
353,697
563,697
6,211,290
6,211,290
6,211,290
0
6,211,290
$
6,220,140
The notes to the financial statements are an integral part of this statement.
$
6,564,987
$
563,697
Attachment A
COMMUNITY DEVELOPMENT FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
Budget
Original
REVENUES
Intergovernmental revenue
Licenses and permits
Charges for services
Investment income
Miscellaneous
Total revenues
$
EXPENDITURES
Current
Public safety
Economic Development
Total expenditures
Fund defit - beginning
Fund balance - ending
$
0
961,049
131,000
0
28,150
1,120,199
Final
$
0
961,049
131,000
0
28,150
1,120,199
Actual
$
149,668
1,124,913
152,664
7,908
26,835
1,461,988
Variance with
Final Budget
$
149,668
163,864
21,664
7,908
(1,315)
341,789
526,910
524,625
584,910
673,625
575,984
681,750
8,926
(8,125)
1,051,535
1,258,535
1,257,734
801
68,664
(138,336)
204,254
342,590
163,163
163,163
163,163
0
231,827
$
24,827
$
367,417
$
342,590
Attachment A
CHARITABLE GAMBLING FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
Budget
Original
REVENUES
Licenses & permits
Gambling taxes
Donations
Investment income
Total revenues
$
EXPENDITURES
Current
General government
Personal services
Other services & charges
Total expenditures
0
61,240
80,000
0
141,240
$
6,240
135,000
141,240
$
0
61,240
80,000
0
141,240
Actual
$
6,240
141,500
147,740
25
74,504
90,517
247
165,293
Variance with
Final Budget
$
25
13,264
10,517
247
24,053
3,004
144,663
147,667
3,236
(3,163)
73
(6,500)
17,626
24,126
(47,403)
(47,403)
(47,403)
(47,403) $
(53,903) $
(29,777) $
0
Fund deficit - beginning
Fund deficit - ending
Final
0
24,126
Date:
Item No.:
Department Approval
Item Description:
1
2
3
3/18/13
7.e
Approve No Parking Resolution- County Road D between Lexington Ave and
Victoria Street
BACKGROUND
The City is reconstructing County Road D between Lexington Ave and Victoria Street, which is part of
the City’s Municipal State Aid (MSA) system.
4
5
6
7
8
9
10
State Aid standards do not allow parking on both sides of 2 lane roads narrower than 38 feet. Dale
Street will be reconstructed to a 35 foot width from Lexington Ave to Hafner Street. Parking will be
permitted on the north side and “no parking” signs will be posted on the south side of the street. The
street will be widened to 40 feet wide between Hafner Street and Victoria Street, as a result parking will
be allowed on both sides in this segment. The proposed parking restrictions have been discussed with
residents throughout the project development.
11
12
13
14
15
16
17
18
19
20
21
22
23
The State requires a Council resolution prohibiting parking where street width does not meet State Aid
standards for parking on both sides.
POLICY OBJECTIVE
In order to utilize available MSA funds, the City must post parking in accordance with adopted State
Aid standards.
Approve the attached resolution prohibiting parking on the south side of County Road D between
Lexington Ave and Hafner Street. Parking will be permitted on both sides of the street between Hafner
and Victoria Street.
Approve the attached resolution prohibiting parking on the south side of County Road D between
Lexington Ave and Hafner Street.
Prepared by:
Attachments:
Debra Bloom, City Engineer;
Resolution
Page 1 of 1
Attachment A
EXTRACT OF MINUTES OF MEETING
OF THE
CITY COUNCIL OF THE CITY OF ROSEVILLE
* * * * * * * * * * * * * * * * *
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2
3
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33
34
35
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Roseville,
County of Ramsey, Minnesota, was duly held on 18th day of March, 2013, at 6:00 p.m.
The following members were present:
Member
; and
and the following members were absent:
.
introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION PROHIBITING PARKING ON
COUNTY ROAD D BETWEEN LEXINGTON AVE AND VICTORIA STREET
BE IT RESOLVED by the City Council of the City of Roseville, as follows:
WHEREAS, County Road D between Lexington Ave and Victoria Street is a Municipal State Aid
roadway;
AND WHEREAS, such roadways are proposed to be reconstructed using Municipal State Aid funds
and the reconstruction of such roadways must conform to established State Aid standards;
AND WHEREAS, State Aid standards do not allow parking on both sides of 2 lane roads narrower
than 38 feet;
AND WHEREAS, Dale Street will be reconstructed to a 35 foot width from Lexington Ave to Hafner
Street. Parking will be permitted on the north side and “no parking” signs will be posted on the south
side of the street.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Roseville, that parking is
hereby allowed along the north side of County Road D between Lexington Avenue and Hafner Street,
and prohibited along the prohibited on the south side of County Road D for that same street segment;
The motion was duly seconded by Member and upon vote being taken thereon, the following voted
in favor thereof:
; and and the following voted against:
.
WHEREUPON said resolution was declared duly passed and adopted.
2
No Parking on County Road D
STATE OF MINNESOTA )
) ss
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville, County of
Ramsey, State of Minnesota, do hereby certify that I have carefully compared the attached and
foregoing extract of minutes of a regular meeting of said City Council held on the 18th day of March,
2013, with the original thereof on file in my office.
WITNESS MY HAND officially as such Manager this 18th day of March, 2013.
______________________________
William J. Malinen, City Manager
(SEAL)
Date:
Item No.:
Department Approval
Item Description:
3/18/13
7.f
Approve a Resolution for the Final Acceptance and Maintenance for
Public Improvements Constructed for JOSEPHINE WOODS
1
BACKGROUND
2
On August 8, 2011, the City Council approved a public improvement contract for JOSEPHINE
WOODS. This 28 lot single family residential development encompassed the vacant land in the
northwest corner of Lexington and County Road C-2. The improvements constructed by Pulte
Homes, included the construction of Maple Lane and Dunlap Street as shown on the Plat,
sanitary sewer, watermain, and storm sewer improvements. All public improvements for this
development were completed in 2012.
3
4
5
6
7
8
9
The City worked with their Engineer during construction to ensure the improvements were
installed according to approved plans and City specifications.
10
POLICY OBJECTIVE
11
The City Policy requires the following steps be completed to finalize the construction project:
12
13

Certification from the civil engineer in charge of the project verifying that all work has been
completed in accordance with the approved plans and specifications.

A resolution by the City Council accepting the project and beginning the two-year warranty
period.
14
15
16
17
FINANCIAL IMPACTS
18
19
Since this was a developer initiated project, the City did not contribute to the cost to construct
these public improvements.
20
21
23
All necessary items have been completed in accordance with project plans and specifications.
Since all items have been completed as outlined in the policy regarding final project acceptance,
staff recommends the City Council approve a resolution accepting the public improvements.
24
25
Approve a resolution accepting the public improvements Constructed for JOSEPHINE WOODS.
22
Prepared by:
Attachments:
Debra Bloom, City Engineer
A: Resolution
Page 1 of 1
Attachment A
OF THE
* * * * * * * * * * * * * * * * *
1
2
3
4
5
6
7
8
9
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15
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23
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27
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30
31
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Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Roseville, County of Ramsey, Minnesota, was duly held on the 18th day of March,
2013, at 6:00 o'clock p.m.
Councilmember
and the following were absent: .
RESOLUTION No.
FINAL ACCEPTANCE AND MAINTENANCE FOR
PUBLIC IMPROVEMENTS CONSTRUCTED FOR JOSEPHINE WOODS
WHEREAS, pursuant to City Code, certain public improvements were constructed to
develop a 28 lot single family residential development encompassed the vacant land in
the northwest corner of Lexington and County Road C-2. including the construction of
Maple Lane, Dunlap Street, sanitary sewer, watermain, and storm sewer improvements.;
and
WHEREAS, the Developer, Pulte Homes, is requesting the City of Roseville accept
ownership and maintenance responsibility of these public improvements.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ROSEVILLE, MINNESOTA, that the work completed is hereby accepted and approved;
BE IT FURTHER RESOLVED, that the City Engineer is hereby directed to issue a
proper order for the final acceptance and accept a two-year warranty for any work
covering the replacement or repair of defective items commencing on March 19, 2013,
and expiring on March 19, 2015.
The motion for the adoption of the foregoing resolution was duly seconded by Member
and upon vote being taken thereon, the following voted in favor thereof:
and
the following voted against the same:
WHEAREUPON said resolution was declared duly passed and adopted.
Final Acceptance for Public Improvements for Josephine Woods
STATE OF MINNESOTA )
) ss
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville,
County of Ramsey, State of Minnesota, do hereby certify that I have carefully compared
the attached and foregoing extract of minutes of a regular meeting of said City Council
held on the 18th day of March, 2013, with the original thereof on file in my office.
WITNESS MY HAND officially as such Manager this 18th day of March, 2013.
(SEAL)
Item No.: 7.g
Department Approval
Item Description: Approving the Repurchase of 180-188 Elmer Street West by Cottonwood
Holdings, LLC from Ramsey County
1
BACKGROUND
2
Last year, properties owned by Cottonwood Holdings, LLC, located at 180-188 Elmer Street
West were forfeited to Ramsey County for failure to pay property taxes. Cottonwood Holdings
LLC is now planning to repurchase the property back from Ramsey County.
3
4
5
6
7
8
9
Ramsey County’s process for repurchasing of tax-forfeited properties is to have the municipality
where the property is located review the request and document whether the property has
excessive police calls, building and health code violations, or other illegal activities within the
past five years. The County asks that the municipality recommend by resolution that the County
Board approve or deny the repurchase application.
13
Community Development staff have checked with the Police Department and reviewed the code
enforcement files and have found that there has not been any police or code enforcement activity
in the past five years. The five lots are vacant and were platted in 2005 as part of a Planned Unit
Devleopment. The five lots were intended to contain 5 townhome units.
14
POLICY OBJECTIVE
15
16
Allowing for the repurchase to occur will return the properties to the tax roll and allow for the
lots to be developed as housing.
17
BUDGET IMPLICATIONS
18
19
As part of the the repurchase process, the City will receive payment for the back taxes that have
not been paid to date.
20
21
Staff recommends adoption of the resolution recomneding the Ramsey County Board approve
the repurchase application of Cottonwood Holdings, LLC for 180-188 Elmer Street West.
10
11
12
22
23
24
25
26
Motion to ADOPT a Resolution recommending that the Ramsey Coutny Board approve the
repurchase application of Cottonwood Holdings LLC for 180-188 Elmer Street West.
Page 1 of 2
Prepared by:
Attachments:
Page 2 of 2
Patrick Trudgeon, Community Development Director (651) 792-7071
A: Repurchase application for 180-188 Elmer Street West, Roseville
B: Resolution
Attachment A
Attachment B
1
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5
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9
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OF THE
* * * * * * * * * * * * * * * * *
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Roseville, County of Ramsey, Minnesota was duly held on the 18th day of March,
2013, at 6:00 p.m.
and the following were absent:
Member
.
RESOLUTION No. ________
RESOLUTION APPROVING THE REPURCHASE OF 180-188 ELMER STREET
WEST BY COTTONWOOD HOLDINGS, LLC FROM RAMSEY COUNTY
WHEREAS, 180, 182, 184,186, and188 Elmer Street West, Roseville, Minnesota was
forfeited to the State of Minnesota and Ramsey County for failure to pay
taxes on August 1, 2012; and
WHEREAS, Cottonwood Holdings, LLC, the previous owners of the property has filed
an application with Ramsey County to repurchase the lots known as 180188 Elmer Street West; and
WHEREAS, Ramsey County Board Policy No. 99-507 requires that each repurchase
application be referred to the municipality in which the property is located
for a recommendation on whether the repurchase application should be
approved or denied.; and
WHEREAS, Policy 99-507 requires that the municipality document whether the
property is considered a municipal problem based on documented police,
building code, illegal activity, or health violations in the past five years.;
and
WHEREAS, the City of Roseville has reviewed their records and found no documented
police calls, code enforcement issues, actions of illegal activity or health
violations within the past five years.
Attachment B
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52
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54
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59
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NOW, THEREFORE, BE IT RESOLVED, that the City of Roseville recommends that
the Ramsey County Board approve the repurchase application submitted
by Cottonwood Holdings, LLC for the repurchase of 180. 182. 184, 186,
and 188 Elmer Street West, Roseville, Minnesota.
The motion for the adoption of the foregoing resolution was duly seconded by Member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same: none.
WHEREUPON said resolution was declared duly passed and adopted.
Item: 10.a
Receive Roseville Visitor's
Association Annual Report
No Attachment
Date:
March 18, 2013
Item No.: 10.b
Department Approval
Item Description:
Receive Training in Open Meetings Law, Data Practices and Electronic
Communications
1
BACKGROUND
2
All governmental entities must comply with a complex set of laws governing open meetings and
data practices. The open meetings law protects the public’s rights to be informed and to present
views. It also ensures that there are no secret meetings and no improper influence. The open
meetings law provides protection so that city officials can conduct certain business in closed
meeting sessions. Communications between and among councilmembers and other appointed
officials are subject to the open meetings laws.
3
4
5
6
7
8
9
10
11
The data practices act balances the public’s right to information, an individual’s right to privacy
and the government’s need to function responsibly.
All data that the city has on individuals is classified as public, private or confidential. Data can
also be classified as nonpublic or protected nonpublic.
15
The City takes the open meetings and data practices laws seriously. There are many complexities
to the laws and, at times, the open meeting laws may seem to contradict the data practices laws.
It is important that elected and appointed officials and city staff, as well as members of the
public, have a good understanding of the laws.
16
POLICY OBJECTIVE
17
18
The City Attorney provides periodical training to councilmembers, commissioners and city staff
to ensure full awareness and compliance with municipal, state and federal laws and rules.
19
FINANCIAL IMPACTS
20
None
21
22
Receive training by City Attorney.
23
24
Receive training by City Attorney.
12
13
14
25
Prepared by:
Attachments:
A: Minnesota Statutes Chapter 13D, Open Meeting Law
Page 1 of 2
B: LMC handout from 2013 Leadership Conference for Newly Elected Officials, “Legal
Realities” presented by attorney Tim Kuntz
C: LMC memorandum, “Electronic Communications Between Council Members” dated
September 2009
D: City of Roseville Policy on Council Members’ Electronic Communications, adopted August
2009
Page 2 of 2
MINNESOTA STATUTES 2012
1
Attachment A
13D.01
Meetings of Public Bodies
CHAPTER 13D
OPEN MEETING LAW
13D.01
MEETINGS MUST BE OPEN TO THE PUBLIC;
EXCEPTIONS.
13D.015
MEETINGS BY TELEPHONE OR OTHER
ELECTRONIC MEANS.
13D.02
MEETINGS CONDUCTED BY INTERACTIVE TV;
CONDITIONS.
13D.021
MEETINGS BY TELEPHONE OR OTHER
ELECTRONIC MEANS; CONDITIONS.
13D.03
CLOSED MEETINGS FOR LABOR
NEGOTIATIONS STRATEGY.
13D.04
NOTICE OF MEETINGS.
13D.05
MEETINGS HAVING DATA CLASSIFIED AS NOT
PUBLIC.
13D.06
CIVIL FINES; FORFEITURE OF OFFICE; OTHER
REMEDIES.
13D.07
CITATION.
13D.08
OPEN MEETING LAW CODED ELSEWHERE.
13D.01 MEETINGS MUST BE OPEN TO THE PUBLIC; EXCEPTIONS.
Subdivision 1. In executive branch, local government. All meetings, including executive
sessions, must be open to the public
(a) of a state
(1) agency,
(2) board,
(3) commission, or
(4) department,
when required or permitted by law to transact public business in a meeting;
(b) of the governing body of a
(1) school district however organized,
(2) unorganized territory,
(3) county,
(4) statutory or home rule charter city,
(5) town, or
(6) other public body;
(c) of any
(1) committee,
(2) subcommittee,
(3) board,
(4) department, or
(5) commission,
of a public body; and
(d) of the governing body or a committee of:
(1) a statewide public pension plan defined in section 356A.01, subdivision 24; or
Copyright © 2012 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved.
2
13D.015
(2) a local public pension plan governed by section 69.77, sections 69.771 to 69.775, or
chapter 354A.
Subd. 2. Exceptions. This chapter does not apply
(1) to meetings of the commissioner of corrections;
(2) to a state agency, board, or commission when it is exercising quasi-judicial functions
involving disciplinary proceedings; or
(3) as otherwise expressly provided by statute.
Subd. 3. Subject of and grounds for closed meeting. Before closing a meeting, a public
body shall state on the record the specific grounds permitting the meeting to be closed and
describe the subject to be discussed.
Subd. 4. Votes to be kept in journal. (a) The votes of the members of the state agency,
board, commission, or department; or of the governing body, committee, subcommittee, board,
department, or commission on an action taken in a meeting required by this section to be open to
the public must be recorded in a journal kept for that purpose.
(b) The vote of each member must be recorded on each appropriation of money, except for
payments of judgments, claims, and amounts fixed by statute.
Subd. 5. Public access to journal. The journal must be open to the public during all normal
business hours where records of the public body are kept.
Subd. 6. Public copy of members' materials. (a) In any meeting which under subdivisions
1, 2, 4, and 5, and section 13D.02 must be open to the public, at least one copy of any printed
materials relating to the agenda items of the meeting prepared or distributed by or at the direction
of the governing body or its employees and:
(1) distributed at the meeting to all members of the governing body;
(2) distributed before the meeting to all members; or
(3) available in the meeting room to all members;
shall be available in the meeting room for inspection by the public while the governing body
considers their subject matter.
(b) This subdivision does not apply to materials classified by law as other than public as
defined in chapter 13, or to materials relating to the agenda items of a closed meeting held in
accordance with the procedures in section 13D.03 or other law permitting the closing of meetings.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680
s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c
313 s 1; 1990 c 550 s 2,3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s 39; 1997 c
154 s 2; 1Sp2001 c 10 art 4 s 1; 2010 c 359 art 12 s 3; 1Sp2011 c 8 art 8 s 2,14
13D.015 MEETINGS BY TELEPHONE OR OTHER ELECTRONIC MEANS.
Subdivision 1. Application. This section applies to:
(1) a state agency, board, commission, or department, and a statewide public pension plan
defined in section 356A.01, subdivision 24; and
(2) a committee, subcommittee, board, department, or commission of an entity listed in
clause (1).
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13D.02
Subd. 2. Conditions. An entity listed in subdivision 1 may conduct a meeting governed
by this section and section 13D.01, subdivisions 1, 2, 4, and 5, by telephone or other electronic
means so long as the following conditions are met:
(1) all members of the entity participating in the meeting, wherever their physical location,
can hear one another and can hear all discussion and testimony;
(2) members of the public present at the regular meeting location of the entity can hear all
discussion and all votes of members of the entity and participate in testimony;
(3) at least one member of the entity is physically present at the regular meeting location;
and
(4) all votes are conducted by roll call, so each member's vote on each issue can be
identified and recorded.
Subd. 3. Quorum; participation. Each member of the entity participating in a meeting
by telephone or other electronic means is considered present at the meeting for purposes of
determining a quorum and participating in all proceedings.
Subd. 4. Monitoring from remote site; costs. If telephone or another electronic means
is used to conduct a meeting, the entity, to the extent practical, shall allow a person to monitor
the meeting electronically from a remote location. The entity may require the person making a
connection to pay for documented marginal costs that the entity incurs as a result of the additional
connection.
Subd. 5. Notice. If telephone or another electronic means is used to conduct a regular,
special, or emergency meeting, the entity shall provide notice of the regular meeting location,
of the fact that some members may participate by electronic means, and of the provisions of
subdivision 4. The timing and method of providing notice is governed by section 13D.04.
In addition, the entity must post the notice on its Web site at least ten days before any regular
meeting as defined in section 13D.04, subdivision 1.
History: 2009 c 80 s 1; 2012 c 290 s 63
13D.02 MEETINGS CONDUCTED BY INTERACTIVE TV; CONDITIONS.
Subdivision 1. Conditions. A meeting governed by section 13D.01, subdivisions 1, 2, 4,
and 5, and this section may be conducted by interactive television so long as:
(1) all members of the body participating in the meeting, wherever their physical location,
can hear and see one another and can hear and see all discussion and testimony presented at any
location at which at least one member is present;
(2) members of the public present at the regular meeting location of the body can hear and
see all discussion and testimony and all votes of members of the body;
(3) at least one member of the body is physically present at the regular meeting location; and
(4) each location at which a member of the body is present is open and accessible to the
public.
Subd. 2. Members are present for quorum, participation. Each member of a body
participating in a meeting by electronic means is considered present at the meeting for purposes
of determining a quorum and participating in all proceedings.
Subd. 3. Monitoring from remote site; costs. If interactive television is used to conduct
a meeting, to the extent practical, a public body shall allow a person to monitor the meeting
4
13D.021
electronically from a remote location. The body may require the person making such a connection
to pay for documented marginal costs that the public body incurs as a result of the additional
connection.
Subd. 4. Notice of regular and all member sites. If interactive television is used to
conduct a regular, special, or emergency meeting, the public body shall provide notice of the
regular meeting location and notice of any site where a member of the public body will be
participating in the meeting by interactive television. The timing and method of providing notice
must be as described in section 13D.04.
Subd. 5. School boards; interactive technology with an audio and visual link. A school
board conducting a meeting under this section may use interactive technology with an audio
and visual link to conduct the meeting if the school board complies with all other requirements
under this section.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c
680 s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27;
1987 c 313 s 1; 1990 c 550 s 2,3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s
39; 1997 c 154 s 2; 1Sp2011 c 11 art 2 s 1
13D.021 MEETINGS BY TELEPHONE OR OTHER ELECTRONIC MEANS;
CONDITIONS.
Subdivision 1. Conditions. A meeting governed by this section and section 13D.01,
subdivisions 1, 2, 4, and 5, may be conducted by telephone or other electronic means so long as
the following conditions are met:
(1) the presiding officer, chief legal counsel, or chief administrative officer for the affected
governing body determines that an in-person meeting or a meeting conducted under section
13D.02 is not practical or prudent because of a health pandemic or an emergency declared under
chapter 12;
(2) all members of the body participating in the meeting, wherever their physical location,
can hear one another and can hear all discussion and testimony;
(3) members of the public present at the regular meeting location of the body can hear all
discussion and testimony and all votes of the members of the body, unless attendance at the
regular meeting location is not feasible due to the health pandemic or emergency declaration;
(4) at least one member of the body, chief legal counsel, or chief administrative officer is
physically present at the regular meeting location, unless unfeasible due to the health pandemic or
emergency declaration; and
(5) all votes are conducted by roll call, so each member's vote on each issue can be
identified and recorded.
Subd. 2. Members are present for quorum, participation. Each member of the body
participating in a meeting by telephone or other electronic means is considered present at the
meeting for purposes of determining a quorum and participating in all proceedings.
Subd. 3. Monitoring from remote site; costs. If telephone or another electronic means
is used to conduct a meeting, to the extent practical, the body shall allow a person to monitor
the meeting electronically from a remote location. The body may require the person making a
connection to pay for the documented additional cost that the body incurs as a result of the
additional connection.
5
13D.04
Subd. 4. Notice of regular and all member sites. If telephone or another electronic means
is used to conduct a regular, special, or emergency meeting, the public body shall provide notice
of the regular meeting location, of the fact that some members may participate by telephone
or other electronic means, and of the provisions of subdivision 3. The timing and method of
providing notice is governed by section 13D.04 of the Open Meeting Law.
History: 2007 c 110 s 1
13D.03 CLOSED MEETINGS FOR LABOR NEGOTIATIONS STRATEGY.
Subdivision 1. Procedure. (a) Section 13D.01, subdivisions 1, 2, 4, 5, and section 13D.02
do not apply to a meeting held pursuant to the procedure in this section.
(b) The governing body of a public employer may by a majority vote in a public meeting
decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation
strategies or developments or discussion and review of labor negotiation proposals, conducted
pursuant to sections 179A.01 to 179A.25.
(c) The time of commencement and place of the closed meeting shall be announced at
the public meeting.
(d) A written roll of members and all other persons present at the closed meeting shall be
made available to the public after the closed meeting.
Subd. 2. Meeting must be recorded. (a) The proceedings of a closed meeting to discuss
negotiation strategies shall be tape-recorded at the expense of the governing body.
(b) The recording shall be preserved for two years after the contract is signed and shall
be made available to the public after all labor contracts are signed by the governing body for
the current budget period.
Subd. 3. If violation claimed. (a) If an action is brought claiming that public business
other than discussions of labor negotiation strategies or developments or discussion and review
of labor negotiation proposals was transacted at a closed meeting held pursuant to this section
during the time when the tape is not available to the public, the court shall review the recording
of the meeting in camera.
(b) If the court finds that this section was not violated, the action shall be dismissed and
the recording shall be sealed and preserved in the records of the court until otherwise made
available to the public pursuant to this section.
(c) If the court finds that this section was violated, the recording may be introduced at
trial in its entirety subject to any protective orders as requested by either party and deemed
appropriate by the court.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s
1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313
s 1; 1990 c 550 s 2,3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s 39; 1997 c 154 s 2
13D.04 NOTICE OF MEETINGS.
Subdivision 1. Regular meetings. A schedule of the regular meetings of a public body
shall be kept on file at its primary offices. If a public body decides to hold a regular meeting at a
time or place different from the time or place stated in its schedule of regular meetings, it shall
give the same notice of the meeting that is provided in this section for a special meeting.
6
13D.04
Subd. 2. Special meetings. (a) For a special meeting, except an emergency meeting or a
special meeting for which a notice requirement is otherwise expressly established by statute, the
public body shall post written notice of the date, time, place, and purpose of the meeting on the
principal bulletin board of the public body, or if the public body has no principal bulletin board,
on the door of its usual meeting room.
(b) The notice shall also be mailed or otherwise delivered to each person who has filed a
written request for notice of special meetings with the public body. This notice shall be posted and
mailed or delivered at least three days before the date of the meeting.
(c) As an alternative to mailing or otherwise delivering notice to persons who have filed a
written request for notice of special meetings, the public body may publish the notice once, at
least three days before the meeting, in the official newspaper of the public body or, if there is
none, in a qualified newspaper of general circulation within the area of the public body's authority.
(d) A person filing a request for notice of special meetings may limit the request to
notification of meetings concerning particular subjects, in which case the public body is required
to send notice to that person only concerning special meetings involving those subjects.
(e) A public body may establish an expiration date for requests for notices of special
meetings pursuant to this subdivision and require refiling of the request once each year.
(f) Not more than 60 days before the expiration date of a request for notice, the public body
shall send notice of the refiling requirement to each person who filed during the preceding year.
Subd. 3. Emergency meetings. (a) For an emergency meeting, the public body shall make
good faith efforts to provide notice of the meeting to each news medium that has filed a written
request for notice if the request includes the news medium's telephone number.
(b) Notice of the emergency meeting shall be given by telephone or by any other method
used to notify the members of the public body.
(c) Notice shall be provided to each news medium which has filed a written request for
notice as soon as reasonably practicable after notice has been given to the members.
(d) Notice shall include the subject of the meeting. Posted or published notice of an
emergency meeting is not required.
(e) An "emergency" meeting is a special meeting called because of circumstances that, in
the judgment of the public body, require immediate consideration by the public body.
(f) If matters not directly related to the emergency are discussed or acted upon at an
emergency meeting, the minutes of the meeting shall include a specific description of the matters.
(g) The notice requirement of this subdivision supersedes any other statutory notice
requirement for a special meeting that is an emergency meeting.
Subd. 4. Recessed or continued meetings. (a) If a meeting is a recessed or continued
session of a previous meeting, and the time and place of the meeting was established during
the previous meeting and recorded in the minutes of that meeting, then no further published or
mailed notice is necessary.
(b) For purposes of this subdivision, the term "meeting" includes a public hearing conducted
pursuant to chapter 429 or any other law or charter provision requiring a public hearing by
a public body.
Subd. 5. Closed meetings. The notice requirements of this section apply to closed meetings.
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13D.05
Subd. 6. State agencies. For a meeting of an agency, board, commission, or department of
the state:
(1) the notice requirements of this section apply only if a statute governing meetings of
the agency, board, or commission does not contain specific reference to the method of providing
notice; and
(2) all provisions of this section relating to publication are satisfied by publication in the
State Register.
Subd. 7. Actual notice. If a person receives actual notice of a meeting of a public body at
least 24 hours before the meeting, all notice requirements of this section are satisfied with respect
to that person, regardless of the method of receipt of notice.
1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313
13D.05 MEETINGS HAVING DATA CLASSIFIED AS NOT PUBLIC.
Subdivision 1. General principles. (a) Except as provided in this chapter, meetings may
not be closed to discuss data that are not public data.
(b) Data that are not public data may be discussed at a meeting subject to this chapter
without liability or penalty, if the disclosure relates to a matter within the scope of the public
body's authority and is reasonably necessary to conduct the business or agenda item before
the public body.
(c) Data discussed at an open meeting retain the data's original classification; however, a
record of the meeting, regardless of form, shall be public.
(d) All closed meetings, except those closed as permitted by the attorney-client privilege,
must be electronically recorded at the expense of the public body. Unless otherwise provided by
law, the recordings must be preserved for at least three years after the date of the meeting.
Subd. 2. When meeting must be closed. (a) Any portion of a meeting must be closed if
expressly required by other law or if the following types of data are discussed:
(1) data that would identify alleged victims or reporters of criminal sexual conduct,
domestic abuse, or maltreatment of minors or vulnerable adults;
(2) active investigative data as defined in section 13.82, subdivision 7, or internal affairs
data relating to allegations of law enforcement personnel misconduct collected or created by a
state agency, statewide system, or political subdivision;
(3) educational data, health data, medical data, welfare data, or mental health data that are
not public data under section 13.32, 13.3805, subdivision 1, 13.384, or 13.46, subdivision 2 or 7; or
(4) an individual's medical records governed by sections 144.291 to 144.298.
(b) A public body shall close one or more meetings for preliminary consideration of
allegations or charges against an individual subject to its authority. If the members conclude that
discipline of any nature may be warranted as a result of those specific charges or allegations,
further meetings or hearings relating to those specific charges or allegations held after that
conclusion is reached must be open. A meeting must also be open at the request of the individual
who is the subject of the meeting.
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13D.05
Subd. 3. What meetings may be closed. (a) A public body may close a meeting to evaluate
the performance of an individual who is subject to its authority. The public body shall identify the
individual to be evaluated prior to closing a meeting. At its next open meeting, the public body
shall summarize its conclusions regarding the evaluation. A meeting must be open at the request
of the individual who is the subject of the meeting.
(b) Meetings may be closed if the closure is expressly authorized by statute or permitted by
the attorney-client privilege.
(c) A public body may close a meeting:
(1) to determine the asking price for real or personal property to be sold by the government
entity;
(2) to review confidential or protected nonpublic appraisal data under section 13.44,
subdivision 3; and
(3) to develop or consider offers or counteroffers for the purchase or sale of real or personal
property.
Before holding a closed meeting under this paragraph, the public body must identify on
the record the particular real or personal property that is the subject of the closed meeting. The
proceedings of a meeting closed under this paragraph must be tape recorded at the expense of
the public body. The recording must be preserved for eight years after the date of the meeting
and made available to the public after all real or personal property discussed at the meeting has
been purchased or sold or the governing body has abandoned the purchase or sale. The real or
personal property that is the subject of the closed meeting must be specifically identified on
the tape. A list of members and all other persons present at the closed meeting must be made
available to the public after the closed meeting. If an action is brought claiming that public
business other than discussions allowed under this paragraph was transacted at a closed meeting
held under this paragraph during the time when the tape is not available to the public, section
13D.03, subdivision 3, applies.
An agreement reached that is based on an offer considered at a closed meeting is contingent on
approval of the public body at an open meeting. The actual purchase or sale must be approved
at an open meeting after the notice period required by statute or the governing body's internal
procedures, and the purchase price or sale price is public data.
(d) Meetings may be closed to receive security briefings and reports, to discuss issues
related to security systems, to discuss emergency response procedures and to discuss security
deficiencies in or recommendations regarding public services, infrastructure and facilities, if
disclosure of the information discussed would pose a danger to public safety or compromise
security procedures or responses. Financial issues related to security matters must be discussed
and all related financial decisions must be made at an open meeting. Before closing a meeting
under this paragraph, the public body, in describing the subject to be discussed, must refer to the
facilities, systems, procedures, services, or infrastructures to be considered during the closed
meeting. A closed meeting must be tape recorded at the expense of the governing body, and the
recording must be preserved for at least four years.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680
s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c
313 s 1; 1990 c 550 s 2,3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s 39; 1997 c
9
13D.06
154 s 2; 1999 c 227 s 22; 2002 c 379 art 1 s 5; 2004 c 276 s 1; 2004 c 290 s 18; 2007 c 110 s 2;
2007 c 147 art 10 s 15; 2008 c 335 s 1; 2010 c 365 art 1 s 8
13D.06 CIVIL FINES; FORFEITURE OF OFFICE; OTHER REMEDIES.
Subdivision 1. Personal liability for $300 fine. Any person who intentionally violates this
chapter shall be subject to personal liability in the form of a civil penalty in an amount not to
exceed $300 for a single occurrence, which may not be paid by the public body.
Subd. 2. Who may bring action; where. An action to enforce the penalty in subdivision 1
may be brought by any person in any court of competent jurisdiction where the administrative
office of the governing body is located.
Subd. 3. Forfeit office if three violations. (a) If a person has been found to have
intentionally violated this chapter in three or more actions brought under this chapter involving
the same governing body, such person shall forfeit any further right to serve on such governing
body or in any other capacity with such public body for a period of time equal to the term of
office such person was then serving.
(b) The court determining the merits of any action in connection with any alleged third
violation shall receive competent, relevant evidence in connection therewith and, upon finding as
to the occurrence of a separate third violation, unrelated to the previous violations, issue its order
declaring the position vacant and notify the appointing authority or clerk of the governing body.
(c) As soon as practicable thereafter the appointing authority or the governing body shall
fill the position as in the case of any other vacancy.
Subd. 4. Costs; attorney fees; requirements; limits. (a) In addition to other remedies, the
court may award reasonable costs, disbursements, and reasonable attorney fees of up to $13,000
to any party in an action under this chapter.
(b) The court may award costs and attorney fees to a defendant only if the court finds that
the action under this chapter was frivolous and without merit.
(c) A public body may pay any costs, disbursements, or attorney fees incurred by or
awarded against any of its members in an action under this chapter.
(d) No monetary penalties or attorney fees may be awarded against a member of a public
body unless the court finds that there was an intent to violate this chapter.
(e) The court shall award reasonable attorney fees to a prevailing plaintiff who has brought
an action under this section if the public body that is the defendant in the action was also the
subject of a prior written opinion issued under section 13.072, and the court finds that the opinion
is directly related to the cause of action being litigated and that the public body did not act in
conformity with the opinion. The court shall give deference to the opinion in a proceeding
brought under this section.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c
680 s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27;
1987 c 313 s 1; 1990 c 550 s 2,3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s
39; 1997 c 154 s 2; 2008 c 335 s 2
10
13D.08
13D.07 CITATION.
This chapter may be cited as the "Minnesota Open Meeting Law."
1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313
13D.08 OPEN MEETING LAW CODED ELSEWHERE.
Subdivision 1. Board of Animal Health. Certain meetings of the Board of Animal Health
are governed by section 35.0661, subdivision 1.
Subd. 2. Minnesota Life and Health Guaranty Association. Meetings of the Minnesota
Life and Health Guaranty Association Board of Directors are governed by section 61B.22.
Subd. 3. Comprehensive Health Association. Certain meetings of the Comprehensive
Health Association are governed by section 62E.10, subdivision 4.
Subd. 4. Health Technology Advisory Committee. Certain meetings of the Health
Technology Advisory Committee are governed by section 62J.156.
Subd. 5. Health Coverage Reinsurance Association. Meetings of the Health Coverage
Reinsurance Association are governed by section 62L.13, subdivision 3.
Subd. 6. Self-insurers' security fund. Meetings of the self-insurers' security fund and its
board of trustees are governed by section 79A.16.
Subd. 7. Commercial self-insurance group security fund. Meetings of the commercial
self-insurance group security fund are governed by section 79A.28.
Subd. 8. Lessard-Sams Outdoor Heritage Council. Certain meetings of the Lessard-Sams
Outdoor Heritage Council are governed by section 97A.056, subdivision 5.
Subd. 9. Enterprise Minnesota, Inc. Certain meetings of the board of directors of
Enterprise Minnesota, Inc. are governed by section 116O.03.
Subd. 10. Minnesota Business Finance, Inc. Certain meetings of Minnesota Business
Finance, Inc. are governed by section 116S.02.
Subd. 11. Northern Technology Initiative, Inc. Certain meetings of Northern Technology
Initiative, Inc. are governed by section 116T.02.
Subd. 12. Agricultural Utilization Research Institute. Certain meetings of the
Agricultural Utilization Research Institute are governed by section 116V.01, subdivision 10.
Subd. 13. Hospital authorities. Certain meetings of hospitals established under section
144.581 are governed by section 144.581, subdivisions 4 and 5.
Subd. 14. Advisory Council on Workers' Compensation. Certain meetings of the
Advisory Council on Workers' Compensation are governed by section 175.007, subdivision 3.
Subd. 15. Electric cooperatives. Meetings of a board of directors of an electric cooperative
that has more than 50,000 members are governed by section 308A.327.
Subd. 16. Town boards. Certain meetings of town boards are governed by section 366.01,
subdivision 11.
Subd. 17. Hennepin County Medical Center and HMO. Certain meetings of the
Hennepin County Board on behalf of the HMO or Hennepin Healthcare System, Inc. are governed
by section 383B.217.
11
13D.08
Subd. 18. Hennepin Healthcare System, Inc. Certain meetings of the Hennepin Healthcare
System, Inc. are governed by section 383B.917.
History: 2012 c 290 s 64
Attachment B
Attachment C
RISK MANAGEMENT INFORMATION
ELECTRONIC COMMUNICATIONS
BETWEEN COUNCIL MEMBERS
Electronic communication such as e-mail correspondence, instant messaging, social media,
and blogs and microblogs, can be an unintentional conduit for city officials to violate the
Minnesota Open Meeting Law. Elected officials and city committee and board members
should be aware of the following issues to avoid inadvertent violation of this law.
The Open Meeting Law
Under the Minnesota Open Meeting Law, Minn. Stat. §13D, meetings of at least a quorum of the
city council or one of its committees to discuss city business must be publicized and open to the
public, subject to a few exceptions. A primary purpose of the law is to make sure information and
deliberations about city business are available to the public.
The law applies to any discussion about city business, not just voting or official actions, and to any
gathering of a quorum of the council or committee. In most cities a quorum is three or more
council or committee members.
It’s easy to imagine situations in which a quorum might gather – coffee at the local café, pre- or
post-meeting discussions, a wedding reception or community celebration are all common places in
which one or more council members might be present. Such a meeting would create an open
meeting concern if the group discussed city business.
Although not an obvious meeting, serial meetings also create an open meeting concern if city
business was discussed by a quorum. To understand how a serial meeting occurs, imagine that
council member A talks to council member B about a city issue, B talks to council member C
about that issue, and C talks to A. Serial meetings also can occur through written correspondence,
or telephone conference calls. Any of these scenarios could give rise to an open meeting law
violation.
Violating the law carries with it penalties including personal liability for up to $300 per occurrence
and forfeiture of office for officials who intentionally violate the law three times. Reasonable costs
and attorney fees also can be awarded if the court finds specific intent to violate the law.
Electronic Communications and the Open Meeting Law
The Minnesota Open Meeting Law has a number of tricky aspects, not the least of which results
from increasing reliance on e-mail and other electronic communication between council or
committee members.
This material is provided as general information and is not a substitute for legal advice.
Consult your attorney for advice concerning specific situations.
Electronic communication makes a serial meeting easier by allowing council or committee
members to forward messages from one person to the next, to respond to one another via blog
comments, or to chat via social media vehicles such as Facebook, MySpace or Twitter. Imagine
one council member e-mailing another to suggest the pros and cons of a particular city decision.
The recipient forwards the e-mail to another council member, along with his or her own comments
and interpretations.
Even if the last council member to receive the e-mail doesn’t reply to the originator or the council
member who forwarded the message, the three members have still discussed city business outside
a public forum.
A similar situation could occur if council members respond to one another’s blog, comment about
city business on Facebook, or communicate via a micro-blog such as Twitter. A violation could be
found where serial electronic communications are used to reach a decision.
Many cities are moving toward electronic meeting packets for councils and committees, often sent
via e-mail attachments. This sort of one-way distribution of information is fine in terms of the
Minnesota Open Meeting Law, remembering that any materials relating to the agenda items of a
meeting distributed to members must also be made available to the public as well.
City officials should start to get concerned, though, when one or more council members use the
“reply to all” feature in e-mail to respond to the content of the meeting materials, or otherwise
begin a discussion by e-mail about the packet, or discuss
agenda items on social media sites. This can begin to look a lot
Learn More
like non-public discussion of city business.
Suggestions
One suggestion is that council members never communicate to
one-another using electronic means, but instead treat electronic
media such as e-mail only as a way to receive information from
the city clerk or administrator.
If a council member has information to share electronically
with the rest of the group, he or she might send it to the clerk
and ask for it to be distributed from the clerk to everyone else
(electronically or in paper form).
Read more about risks
related to electronic
communications between
council members, and social
media and cities, from the
League:
Open Meeting Law Defense
Coverage
Developing a Computer
Use Policy
Social Media and Cities:
Questions and
Considerations
Using the clerk as the clearinghouse for information
distribution is probably a safer alternative than having council
members communicate directly, although it doesn’t completely
These items and more are at
eliminate concerns about violating the open meeting law. Even
in the Resource Library of
this clearinghouse concept could provide opportunity for three
http://www.lmc.org
or more council members to exchange opinions about city
business, so it’s important that the city clerk be aware of and
watch for possible issues. Finally, this model would still present problems in Standard Plan cities,
where the clerk is also a member of the council.
2
If council members are engaged in direct electronic discussions, it’s probably best to limit it to
only two members. A “no forwarding and no copying” rule might be a good way to make sure the
Minnesota Open Meeting Law isn’t unintentionally violated through electronic conversation.
Finally, be careful when council members participate in a listserv, chatroom, forums and social
media. Because these groups may include a quorum of your council, one council member’s
comments will be viewed by other members. If the topic has to do with city business and other
council members reply, it could prove problematic under the Minnesota Open Meeting Law.
Again, the city might consider a “no reply” sort of rule when it comes to these resources, or
perhaps have council members send ideas for postings or responses to the city clerk or
administrator to manage. Remember, too, that official city committees are subject to the same open
meeting requirements and should be similarly educated about correct electronic use.
Regardless of precautions, there may be times when council members find themselves accused of
violating the Minnesota Open Meeting Law, perhaps having unintentionally engaged in one of
these sorts of conversations. One way to diffuse some concern is to immediately release copies of
all electronic correspondence to anyone who wants to see it. While this doesn’t negate the possible
violation, it shows good faith and lack of specific intent to violate the law.
Draft guidelines for electronic communications between council members
Cities might decide to develop policies clarifying appropriate or preferred e-mail and electronic
communications use by and between council members. Even if a city doesn't formally adopt a
policy, the guidelines here might be helpful for any elected official or city board member to
follow.
The purpose of these draft guidelines is to suggest how members of city councils and other city
committees might communicate via email and electronic means. A city should review these draft
guidelines along with its normal operating procedures, consult with the city attorney and determine
the best course of action.
Tom Grundhoefer / Greg Van Wormer 09/09
3
Guidelines for
Electronic Communications between Council Members
in the City of _____________________________
These guidelines apply to all members of the city council and all members of council and city
committees, commissions, sub-committees, etc. in the City of
________________________________.
For purposes of these guidelines, reference to council members includes members of all other city
committees and groups subject to the Open Meeting Law. Reference to the council shall include all
such groups and meetings.
For purposes of these guidelines, “electronic means” means email, instant messaging, chatrooms,
social media, microblogs and related electronic conversation.
For purposes of these guidelines, “city clerk” means the city clerk, manager, administrator or his /
her designee.
These guidelines apply regardless of whether the council member is using a city-provided email
address and account, his/her personal email address or account, or one provided by his/her
employer; and to all social media accounts to which a council member posts.
Meeting materials
Electronic communication of meeting materials should generally be conducted in a one-way
communication from the city clerk to the council.
•
•
•
Council members may receive agenda materials, background information, and other
meeting materials via email attachment or other electronic means (such as file sharing)
from the city clerk.
If a council member has questions or comments about materials received, s/he should
inquire via electronic means directly back to the city clerk. A council member should not
copy other committee members on his/her inquiry.
If the clarification is one of value to other council members, the city clerk may send
follow-up materials or information to the council.
Materials relating to agenda items of a meeting must also be made available to the public at the
meeting.
Communication during council meetings
• Council members should not communicate with one another via electronic means during a
public meeting.
• Council members should not communicate with any member of city staff via electronic
means during a public meeting.
• Council members should not communicate with the public via electronic means during a
public meeting.
4
Communication outside of council meetings
• Council members should generally act with caution when using electronic means to
communicate with one another, being mindful of the Minnesota Open Meeting Law.
• If a council member wishes to share information with other members, s/he should do so
through the city clerk. The council member may request the city clerk distribute materials
to others. The communication should not invite response to or discussion between any
council members, including replies to the person making the distribution request. This
should be considered a method for providing one-way information to other members of the
council. Again remember that materials relating to agenda items for city business must be
provided to the public at the meeting.
• If a council member wishes to address only one other member through electronic means on
any topic related to city business, s/he can do so directly, but should be mindful of the
following:
o One-to-one communication is ideal.
o The recipient of an electronic message or inquiry should reply only to the sender,
should not copy others on the reply and should not forward the original
communication to other council members.
o The sender of an electronic message should not forward or copy the recipient’s
reply to any other council member.
o Neither the recipient or sender should publish such correspondence on any blogs or
other social media site unless it is part of an official communication of the whole of
the Council, and part of the city-managed electronic communication strategy.
• If a council member receives an electronic communication from any source related to city
business and distributed to multiple council members (i.e. an email sent to the entire
council from a member of the public; or an email sent to three council members from a
local business), s/he should reply only to the sender. The reply should not be copied to all
on the original distribution or forwarded to any other council member.
• If a council member receives listserv distributions, electronic newsletters, or participates in
electronic discussion forums, chatrooms, or on Facebook, Twitter or blogs where other
council members are also likely to participate, the council member should not reply to any
distribution or comment so that the reply is copied to the entire distribution group, or any
part of the group that might include other council members. The council member should
instead respond only to the sender of any message or inquiry.
Classification and Retention of electronic communications
• Regardless of whether electronic communication by a council member is taking place on a
city-provided computer, home computer or other computer system, classification of
information as public, private or other is governed by the Minnesota Government Data
Practices Act (Minn. Stat. Chapt. 13) and should be treated accordingly.
• Council members should retain electronic communications in keeping with city policies
and procedures, whether such communication takes place on a city-provided computer,
home computer or other computer system.
5
Attachment D
Item No.: 12.a
Department Approval
Item Description:
Award a Contract to PerfectSoftware for Human Resources Information
System (HRIS) Services from 2013 – 2015
1
BACKGROUND
2
During last week’s meeting, Council was provided a presentation on PerfectSoftware’s Human
Resources Information System (HRIS). At this meeting Council directed staff to negotiate
contract costs in order to achieve more fixed cost.
3
4
5
6
7
POLICY OBJECTIVE
To provide a web based HR system that allows for paperless transactions and recordkeeping,
electronic tracking, analysis through reporting, and remote access.
8
9
BUDGET IMPLICATIONS
10
11
12
13
14
15
Staff negotiated during the past week and was able to achieve a reduction of 75 cents per
employee per month in the ongoing subscription fee. This reduction amounts to an annual
savings of $2,025 at our current employee count bringing the ongoing subscription fee to
$17,550 for each of the three years of the contract (versus $19,575 that was initially proposed
last week).
16
17
18
19
20
21
Springbrook will charge up to $2,500 for the initial connection setup and up to $700 for the
annual maintenance of the connection between payroll and the HRIS. PerfectSoftware will cost
between $2,600 and $3,200 depending on the complexity of the programing for the connection
setup but no ongoing fee for this connection. These numbers could go down if the project ends
up being less complex than anticipated.
22
23
24
25
26
Total ongoing costs then at current employee count with the benefits connection fee, the payroll
connection, and the subscription fee will be $19,510 for each of the three years in the contract.
Total implementation costs are set at up to $24,550 providing we do not change or require
anything additional.
27
28
29
30
31
32
33
The $40,000 approved in the 2013 budget is well within the cost of implementation and the 2013
service fees for the proposed system which are expected to be no more than $34,305. Council
will need to provide ongoing funding for future years to host and maintain the system which is
estimated to cost $20,000 annually.
Staff recommends awarding a contract with PerfectSoftware for a web hosted HRIS for the
Page 1 of 2
34
contract years of 2013 - 2015.
35
Motion to award a contract to PerfectSoftware for HRIS services and maintenance and to direct
staff to prepare the necessary documents for execution, subject to City Attorney review and
approval as to legal form.
36
37
38
Prepared by:
Page 2 of 2
Eldona Bacon, Human Resources Manager
Date:
Item No.:
Department Approval
Item Description:
1
2
3
4
03/18/13
13.a
Review 2014-2017 Strategic Plan
BACKGROUND
At the February 25, 2013 City Council meeting, the Council adopted the 2014/2015 Budget Calendar.
The calendar calls for a review of the Strategic Plan that was presented last August as a precursor to
other upcoming budget processes.
5
6
7
8
9
A summary of the Strategic Plan initiatives is included in Attachment A along with linkages to the City
Council Directives/Community Aspirations and the impact (if any) it will have on the 2014-2015
Budget. In some instances there is no linkage to the Community Aspirations because they include
Staff-initiated items that involve primarily operational matters.
10
11
12
13
It should be noted that the absence of a budget impact as depicted in Attachment A, does not necessarily
mean that there won’t be financial implications. It is anticipated that some of these initiatives will be
addressed by redirecting existing resources from lower-priority programs or initiatives.
14
15
16
17
18
19
20
21
22
23
24
25
26
27
The development of the Strategic Plan entailed a 3-month process in which City Staff identified specific
action steps that are designed to achieve the City Council’s Strategic Directives. The development of
those Directives also involved an extensive process requiring 7 separate Council discussions over a 4month process. A copy of the Council’s Strategic Directives is included in Attachment B.
POLICY OBJECTIVE
A review of the Strategic Plan is consistent with the adopted budget calendar and the City’s
Performance Management Program.
FINANCIAL IMPACTS
Not applicable.
Not applicable.
For discussion purposes only. No formal action is required.
28
Prepared by:
Attachments:
A: Strategic Plan Summary of Initiatives (Presented August 20, 2012)
B: City Council Strategic Directives (adopted May 14, 2012)
Page 1 of 1
City of Roseville
Attachment A
2014-2017 Strategic Plan
New Initiative Summary
Department
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Description
Develop strategies for supporting the senior community
Develop better connections between service providers and community
Hire 3rd Party facilitator for community visioning/planning
Hire full-time Volunteer Coordinator
Provide funding for Civic Engagement Tax Force recommendations
Hire 3rd Party facilitator for Council discussion on Advisory Comm.
Hire consultant to evaulate records management
Hire part-time staff to perform document scanning
Conduct possible sales tax referendum
Hire part-time HR tech to assist with leadership initiatives
Perform and implement Compensation and Classification Study
Purchase and implement an HRIS system
Solicit community input
Hire evaluator to assess communication efforts
Add 10+ recycling containers in parks annually
Add a Sustainability Coordinator position
Develop a Sustainability Plan
Establish an Environmentally Preferred Purchasing Policy
Budget Program
Customer Service
Customer Service
Customer Service
Customer Service
Customer Service
Council Support
Records Mgmt
Records Mgmt
Org. Management
Human Resources
Human Resources
Human Resources
Communications
Communications
Recycling
Recycling
Recycling
Recycling
Community
Budget Impact
Aspiration
2014
2015
2016
2017
Total
VI-3
$
5,000 $
1,000 $
1,000 $
1,000 $
8,000
VI-4
8,000
1,000
1,000
1,000
11,000
VIII-8
20,000
5,000
25,000
VIII-8
75,000
76,500
78,415
80,765
310,680
VIII-2
5,000
5,000
5,000
5,000
20,000
VIII-8
10,000
1,000
1,000
1,000
13,000
VIII-8
10,000
10,000
VIII-8
33,000
33,000
66,000
VII-3
10,000
10,000
n/a
41,200
41,600
43,500
46,000
172,300
n/a
95,000
95,000
n/a
40,000
30,600
31,200
32,000
133,800
VIII-6
45,000
15,000
45,000
15,000
120,000
VIII-3
37,000
37,000
V-5
5,000
5,000
5,000
5,000
20,000
V-5
56,000
56,000
V-5
60,000
60,000
10,000
10,000
140,000
V-5
10,000
25,000
40,000
50,000
125,000
Subtotal
456,200
314,700
294,115
307,765
1,372,780
Department
Description
Comm. Dev. Hire 3rd party to scan documents
Comm. Dev. Online mapping and code enforcement software
Comm. Dev. Develop economic development strategies for Twin Lakes
Community
Budget Program Aspiration
Org. Management n/a
Org. Management II-3, III-1
Org. Management III-2
Subtotal
2014
5,000
2,500
105,000
112,500
2015
5,000
5,000
105,000
115,000
Budget Impact
2016
105,000
105,000
105,000
105,000
Total
10,000
7,500
420,000
437,500
Department
Description
Finance
Hire 1.0 FTE IT Computer Support Staff
Finance
Hire 2.0 FTE IT Network Engineering Staff
Community
Computer Support n/a
Enterprise Apps. n/a
Subtotal
2014
75,000
95,000
170,000
2015
77,250
95,000
172,250
Budget Impact
2016
79,570
190,000
269,570
2017
81,955
190,000
271,955
Total
313,775
570,000
883,775
2017
Page 1 of 3
City of Roseville
Attachment A
Department
Fire
Fire
Fire
Fire
Fire
Fire
Description
Establish compensation and benefit package for part-time firefighters *
Conduct study evaluating future opportunities for medical services
Participate in shared services study
Community outreach
Update Emergency Operations Plan
Outdoor warning siren replacements
Budget Program
Budget/Fin. Plan
Budget/Fin. Plan
Budget/Fin. Plan
Budget/Fin. Plan
Budget/Fin. Plan
Budget/Fin. Plan
Community
Aspiration
II-4
II-8
II-8
n/a
II-8
II-8
Subtotal
2014
400,000
45,000
25,000
20,000
20,000
30,000
540,000
2015
400,000
20,000
20,000
30,000
470,000
Budget Impact
2016
450,000
20,000
20,000
30,000
520,000
2017
450,000
20,000
20,000
30,000
520,000
Total
1,700,000
45,000
25,000
80,000
80,000
120,000
2,050,000
2017
* Includes implementation of the Federally mandated Health Reform Act. Figures have been updated from the Strategic Plan document presented on August 20, 2012
Department
Park & Rec
Park & Rec
Park & Rec
Park & Rec
Park & Rec
Park & Rec
Park & Rec
Description
Community Center Feasibility Study
Hire full-time staffperson to manage volunteers
Accreditation Program
Hire 3.0 FTE for maintenance and forestry programs
Increased maintenance
Enhance custodial services
Energy Management system for Skating Center
Department
Police
Increase officer training
Police
Add Commercial Patrol
Police
New American Forums
Description
Community
Aspiration
n/a
VIII-8
n/a
V-6
VI-1
n/a
n/a
Subtotal
2014
125,000
75,000
90,000
100,000
390,000
Community
Patrol
II-5
Patrol
II-7
Patrol
I-1
Subtotal
2014
10,000
207,000
1,000
218,000
Budget Program
Administration
Administration
Administration
Maintenance
Maintenance
Facilities
Facilities
75,000
90,000
100,000
70,000
70,000
405,000
Budget Impact
2016
75,000
160,000
100,000
70,000
5,000
410,000
75,000
10,000
230,000
100,000
70,000
5,000
490,000
Total
125,000
300,000
10,000
570,000
400,000
210,000
80,000
1,695,000
2015
10,000
163,200
1,000
174,200
Budget Impact
2016
10,000
166,465
1,000
177,465
2017
10,000
169,795
1,000
180,795
Total
40,000
706,460
4,000
750,460
2015
Page 2 of 3
City of Roseville
Attachment A
Department
Pub. Works
Pub. Works
Pub. Works
Pub. Works
Pub. Works
Pub. Works
Description
Organizational restructuring
Additional training
Add additional mechanic position and ROW specialist
Partial funding for Environmental Engineer position
Pathway construction and improvements
Employ 'green' or 'sustainable' practices
Budget Program
Administration
Engineering
Garage/Engineer.
Engineering
Pathways
Bldg Maint./Adm.
Community
Aspiration
n/a
n/a
n/a
V-1
VII-1, VII-4
V-5
Subtotal
Budget Impact
2016
2017
75,000
76,000
2,400
2,400
59,500
59,500
100,000
100,000
1,050,000
1,250,000
80,000
80,000
1,366,900
1,567,900
2014
13,000
2,400
58,000
100,000
650,000
80,000
903,400
2015
14,000
2,400
58,720
100,000
850,000
80,000
1,105,120
Total
178,000
9,600
235,720
400,000
3,800,000
320,000
4,943,320
Grand Total
2,790,100
2,756,270
3,143,050
3,443,415
12,132,835
Tax-Supported
2,350,600
2,364,020
2,668,480
2,930,460
10,313,560
Page 3 of 3
City of Roseville
Attachment B
City Council Strategic Directives
Adopted May 14, 2012
Status
Strategic
Plan
1. Continue and possibly expand the Police Department's New American Forums in cooperation
with the Human Rights Commission and Fire Department
On-going
Page 70, 72
2. Implement a stakeholders group that routinely exchanges information on cultural differences
and their interactions with the Police and other governmental service providers
On-going
Page 70
Community Aspiration I: Welcoming, Inclusive, and Respectful
Community Aspiration II: Safe and Law-Abiding
Status
Strategic
Plan
1. Support the findings of the Fire Building Committee
Complete
n/a
2. Develop Neighborhood Traffic Management Policy
Complete
n/a
3. Re-evaluate 'nuisance code' language - is a flat tire a nuisance?
On-going
n/a
4. Review current part-time Firefighter pay and benefits
On-going
Page 45, 48
5. Increase the quality of Police Department training, especially in technology-related
criminal investigation
On-going
Page 70, 71
6. Update City of Rosevile Dispense Plan increasing area resident innoculation and vaccinations;
and update the Emergency Operations Plan and training
On-going
Page 45, 53
Page 70, 73
7. Increase ongoing efforts with retail community by adding commercial patrol officers
On-going
Page 70, 71
8
On-going
Page 45, 47
Continue to evaluate and improve emergency medical care, services, and training
2014
Budget
2015 2016
2017
2014
Budget
2015 2016
2017
Page 1 of 5
City of Roseville
Attachment B
Status
Strategic
Plan
1. Modify and update City Code to be in compliance with the Comprehensive Plan
and Zoning Code
On-going
Page 20, 27
2. Strategically look at the City's role in fostering the redevelopment of Twin Lakes; create a
comprehensive economic development policy and mission to support existing businesses
within Roseville and that also markets the community and attracts new businesses
On-going
Page 20, 28
3. Create incentives to foster redevelopment of underutilized propertings (not just in housing)
and to eradicate areas of high crime concentrations
On-going
Page 20, 28
4. Engage industry experts to identify programs and amenities necessary for future cities to
remain vibrant in the future (i.e. long-term planners, retail experts, housing and transportation
officials)
On-going
Page 20, 28
5. Increase efforts toward business and economic development. Develop strategies, dedicate
Staff resources, engage the business & development community, enhance our 'tool box'
On-going
n/a
6. Support a diversified economy. Variety of employement opportunities. Head of Household
wage jobs, Put into Broad Policy
On-going
Page 20, 28
7. Build effective partnerships with the private sector to actualize new urban design concepts
in future redevelopment
On-going
Page 20
Community Aspiration III: Economically Properous with a Stable and Broad Tax Base
2014
Budget
2015 2016
2017
Page 2 of 5
City of Roseville
Attachment B
Community Aspiration IV: Secure in our Diverse and Quality Housing and Neighborhoods
Status
Strategic
Plan
1. Proactively deal with problem multi-family properties increasing the HRA's role in issues
that may include, but are not limited to: the condition of multi-family properties located
in SE Roseville, how the City can apply regulatory measures that will enforce quality (i..e safe
and well maintained) multi-family properties, and whether acquisition of problematic
properties is possible
On-going
n/a - HRA
2. Expand the Neighborhood Enahnacement Program and proactive code enforcement efforts
to commercial properties
On-going
n/a
3. Stabilize property tax rates to encourage investment in and improve quality of Roseville
housing
On-going
n/a
Community Aspiration V: Environmentally Responsible and Well-Maintained Natural
Assets
Status
Strategic
Plan
1. Model better environmental stewardship
On-going
Page 4, 6, 7
Page 79, 85
2. Explore tiered water and sewer rate structure for residential and commercial properties
On-going
Page 79, 82
3
On-going
Page 79
4. Develop Overhead Electric Undergrounding policy
On-going
Page 79, 85
5. Explore ways to improve sustainability through purchases and practices, and apply sustainable
methods to areas where appropriate
On-going
Page 85
6. Support and maintain a Forestry Program
On-going
Page 59, 61
Ordinance updates, Shoreland and Erosion control
2014
Budget
2015 2016
2017
2014
Budget
2015 2016
2017
Page 3 of 5
City of Roseville
Attachment B
Community Aspiration VI: Physically and Mentally Active and Healthy
Status
Strategic
Plan
1. Support implementation of Parks and Recreation Master Plan and refine the process for 20132015 Parks and Recreation Renewal Program. Support citizen organizing and implementation
teams includign identifying other funding mechanisms
On-going
Page 60,
2. Re-evaluate the Parks Improvement Plan in the context of the CIP (CIP Task Force)
Complete
n/a
3. Develop better strategies and plans for supporting our senior community
On-going
Page 4, 61
4. Develop better connections between city government, school districts, and public and private
providers of services to those in need in our community
On-going
Page 8
Community Aspiration VII: Well-Connected through Transportation and Technology
Infrastructure
Status
Strategic
Plan
1. Improve walkability of neighborhoods by continuous additions of trails and sidewalks
On-going
Page 84
2. Continue to lobby for the Northeast Diagonal transportation corridor
On-going
Page 79, 83
3. Establish sustainable funding mechanisms for the replacment of city information systems,
streets, sidewalks, and parking lots (CIP Task Force)
On-going
Page 34, 35
4. Develop a build-out plan for existing Pathway Master Plan, and Parks & Recreation Master
Plan pathway components, connect multi-family to bus stops and school crossings (on the same
side of the street as the complex)
On-going
Page 60, 61
Page 79, 84
5. Participate in regional transportation efforts to ensure adequate regional resources are
allocated to transit and transportation infrastructure to serve Roseville needs
On-going
Page 79, 83
2014
Budget
2015 2016
2017
2014
Budget
2015 2016
2017
Page 4 of 5
City of Roseville
Attachment B
Community Aspiration VIII: Engaged in our Community's Success as Citizens, Neighbors,
Volunteers, Leaders, and Businesspeople.
Status
Strategic
Plan
1. Discuss and implement an ongoing community driven visioning process
On-going
Page 4
2. Support Human Rights Commission's efforts on civic engagement and neighborhoods
On-going
Page 4, 11
3. Improve communications with residents (Televised materials, newsletter, e-communications,
Mailings)
On-going
Page 4, 11
4. Discuss and evaluate Council goals and directives for existing City Commissions and explore
the poitential of newly created commissions and boards (i.e. Park Board/Park District, Finance
Commission)
On-going
Page 4, 9
5. Support initiatives to better communicate with local businesses and 2025 Vision to continue
to recognize and incent the spirit of 'volunteer' within Roseville
On-going
Page 4
6. Routinely seek community input to evaluate and continuously improve City services
On-going
Page 4, 10
7. Support city-wide record management systems to accurately and electronically create, store
and retrieve documents
On-going
Page 11
Page 34, 36
8. Support a Volunteer Management Program
On-going
Page 4, 10
2014
Budget
2015 2016
2017
Page 5 of 5

View Background Packet

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