From individual Projects to coordinated Project and Portfolio

From individual Projects to coordinated Project and Portfolio

From individual Projects to coordinated
Project and Portfolio Management
Rikard Thelander
Head of Project Engineering
- Nynas Background
- Situation Analysis in 2010
- What did we do?
- Current Status
- Next Step
Taking oil further
Play the Nynas movie
3
Some key facts & figures
25000
20000
15000
860 employees
30 countries
5 refineries*
10000
* Nynashamn, Gothenburg, Dundee,
Eastham, Harburg (subject to EU approval)
4
5000
0
Net
Sales
(MSEK)
Nynas Engineering
Global function within Manufacturing
Supports all Nynas Group
Refineries
Depots
Services
Project Management
Engineering
Construction & Installation Management
Engineering and PM Tools
5
Let’s go back to Q2 2010
Situation in Q2 2010
No
Loc.
5905Nhn
238 projects approved or in 2010 budget
156 projects/investments in approved status
82 more projects/investments in the 2010 approved budget
62 projects/investments not in budget
Portfolio value of 2 100 MSEK for ongoing projects
Investment Budget 2010
870 MSEK
~300 000 h for PM and Eng.
~200 Man Years
All investments in need of engineering work should be managed
by Nynas Engineering
7
Amt
LNG - Front End Engineering Study
Prop budg
Appr budg
5
3,9
Status
Status
-----------x---
Approved
Bitumen Improvments
-----------x---
Approved
HF1 - Wash Water Reliability
0,262 Y
Y
-----------x---
Approved
8006Nhn
HT1/HT2 - Purge Gas Re-routing
0,66 Y
Y
-----------x---
Approved
9,96 Y
Y
-----------x---
Approved
2,3
Y
-----------x---
Approved
Y
-----------x---
Approved
8017Nhn
Replace hot oil heater
8019Nhn
New fire boat
8020Nhn
Fire lines , South tank farm area
3Y
8022Nhn
Upgrading firefighting equipment
12,5 Y
Y
-----------x---
Approved
8026Nhn
Loadingpump from tank 2106
2,5 Y
Y
-----------x---
Approved
8038Nhn
Ventilation - Building 201
0,6 Y
Y
-----------x---
Approved
Y
8042Nhn
Machinery cleaning equipment for work shop.
0,5 Y
-----------x---
Approved
8053Nhn
Bitumen tank farm - Basic Design PMB
0,9
-----------x---
Approved
8054Nhn
Bitumen tank farm - Basic Design Emulsion.
2
-----------x---
Approved
8057Nhn
VD2 - Upgrade mechanical seals
3,45
-----------x---
Approved
0,23
-----------x---
Approved
2,5
-----------x---
Approved
-----------x---
Approved
8059Nhn
Repl of cooling water system ship loading pumps
8061Nhn
V180 & MS0101 (Pigge and the Blue Mast)
8066Nhn
Re-insulation of steam pipes
1,99
0,65
8072Nhn
HT2 - Repl of rotative soot-blowers in furnace.
-----------x---
Approved
8074Nhn
Purchase of thermo camera for Inspection dept
0,4 Y
-----------x---
Approved
8077Nhn
Equipment for gas detection
0,6
-----------x---
Approved
8078Nhn
Bitumen area - Reinsulation of pipes
8079Nhn
ET-home step 2
8080Nhn
HT 2 Capacity increase, basic design
1,26
-----------x---
Approved
0,8
-----------x---
Approved
18,5 Y
-----------x---
Approved
8084Nhn
Platforms Bitumen loading
1
Y
-----------x---
Approved
8208Gbg
Water capacity OSMOS
2,6 Y
Y
-----------x---
Approved
8218Gbg
Heat exchanger E7- Spare internals
4,3
-----------x---
Approved
8220Gbg
Bitumen process modification for Reach compliance
2
-----------x---
Approved
9003Nhn
VD2: Skin temperature measurements crude, oil furnace
-----------x---
Approved
9005Nhn
HF1/HT1/HT2 - Safety Valve Doubling
9,528 Y
Y
-----------x---
Approved
9009Nhn
HF1 - Liquid separation in membrane unit
0,742 Y
Y
-----------x---
0,55 Y
Approved
9010Nhn
Crude oil cavern inert gas system
9013Nhn
Upgrade of emergency lighting in processarea 1. Part 1 Basic design
9017Nhn
HF1 - Coolers in membrane unit
5Y
Y
-----------x---
Approved
0,22 Y
Y
-----------x---
Approved
0,742 Y
Y
-----------x---
Approved
9019Nhn
VD2 - Improved bitumen slops system
0,35 Y
Y
-----------x---
Approved
9028Nhn
Optimize VD2 for North Sea Mode - Prestudy
2,8 Y
Y
-----------x---
Approved
9036Nhn
Upgrade electrical network - step 4
16
Y
-----------x---
Approved
9039Nhn
HG1 - Catalyst and reformer tubes replacement
9043Nhn
Bitumentank S2066 reconditioning
9044Nhn
Install fire fighting equipment in cistern O.10091
9049Nhn
Heater element in instrumentation boxes
9051Nhn
Rock cavern - Rerouting of leakage water
9052Nhn
9053Nhn
2,85
-----------x---
Approved
3,2
-----------x---
Approved
0,715
-----------x---
Approved
0,3
-----------x---
Approved
3
-----------x---
Approved
VD2 - Upgrade of top condensate pump PP110
0,3
-----------x---
Approved
Ultrasonics wash
0,3
-----------x---
Approved
9055Nhn
Nhn - APC study
9056Nhn
Waste water treatment plant - Raw water pump
9059Nhn
Battery equipment at dieselgenerators
Y
1
-----------x---
Approved
0,3
-----------x---
Approved
0,45
-----------x---
Approved
9060Nhn
Real Estate: Cooling units
0,3
-----------x---
Approved
9061Nhn
High speed Centrifugal pumps, Hydrogen plants
0,43
-----------x---
Approved
9062Nhn
New road and area lighting
0,36 Y
-----------x---
Approved
0,32
9064Nhn
Change of raw water
9067Nhn
Increased reliability Amine plants and SWS
9069Nhn
Computers - BETAC 300
0,12
1,75
1,2
9073Nhn
Replace outer gates in to the Refinery
9074Nhn
Rock cavern BCA4 Basic Engineering
7
9075Nhn
Crude Oil Cavern Vapour Recovery
9077Nhn
Real Estate. Control Unit extinquish panel
9078Nhn
WWT-plant - Contamination barrier at inner inspections dam, prestudy
9079Nhn
Machinery Cooling water - prestudy
9080Nhn
Tank 5100 - New steam coils incl cleaning and inspection
Y
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
8
-----------x---
Approved
0,31
-----------x---
Approved
0,23 Y
Y
Y
-----------x---
Approved
0,552
Y
-----------x---
Approved
2,52
Y
-----------x---
Approved
9082Nhn
VD2 -Safety valves for low pressure steam system
1,15
-----------x---
Approved
9083Nhn
HT1 - Filter Optimization
0,844 Y
-----------x---
Approved
9084Nhn
HF1 - Flow meter misplaced
0,909
-----------x---
Approved
0,247
9085Nhn
HT2 - Rerouting of cooling water pipes
9086Nhn
HG3 - New Air Cooler
9087Nhn
SA2 - Top Reflux Nozzle
6,3 Y
Y
0,175
9090Nhn
Mechanical Workshop - New overhead travelling cranes
9092Nhn
HT2 - Upgrade of material after ejector P24109
9093Nhn
9205Gbg
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
0,55
-----------x---
Approved
0,388
-----------x---
Approved
On line inspection 2010
4,2
-----------x---
Approved
Pipe support frame -Tankfarm part 1
1,8 Y
-----------x---
Approved
0,7 Y
Y
-----------x---
Approved
9Y
Y
-----------x---
Approved
3,6 Y
Y
-----------x---
Approved
0,7 Y
Y
9208Gbg
Replacement components oxidation plant
9210Gbg
Electrical switchgear equipment - E1 substation part 1
9212Gbg
Tank overfill protection
9213Gbg
Ground water monitoring wells
9901Isl
Orion injection equipment
0,35
HT1/HT2 - Upgrade exchangers TT2406/0206
0,55 Y
10007Nhn
Project list without named Sponsor and/or Project Manager
Project
7029Nhn
8005Nhn
Y
Y
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
10010Nhn
HT1/HT2/HF1 - Skin temperature measurments
0,952 Y
Y
-----------x---
Approved
10011Nhn
Hot oil replecement feasibility study
0,42 Y
Y
-----------x---
Approved
10020Nhn
Repl of PLCs in HT2 and VD2
11,9 Y
Y
-----------x---
Approved
10026Nhn
HF1 - Absorber capacity-Basic engineering
0,2 Y
Y
-----------x---
Approved
10027Nhn
Basic engineering, HT1 - Debottlenecking fractionators for NS8
20 Y
Y
-----------x---
Approved
10039Nhn
Fire water line PO2
5,5
-----------x---
Approved
10041Nhn
Web based VPN client
0,5
-----------x---
Approved
10042Nhn
Pipe support on the way to Brunnsviksholme
0,9
-----------x---
Approved
10043Nhn
HT2 - Enhanced control
1,4
-----------x---
Approved
10044Nhn
HT2 - Hot oil manifold
0,524
-----------x---
Approved
0,173
-----------x---
Approved
0,4
-----------x---
Approved
0,225
-----------x---
Approved
10045Nhn
HF1: Vent and drainage nozzles MS1001
10047Nhn
VD2 - Flow instrument
10048Nhn
HG3 - Repl of Vortex flow meters 11FT006L / 11FT007L
10051Nhn
SR2 - Flame detectors
0,41
-----------x---
Approved
10055Nhn
HT1 - Increase blinding availability at PC202A and PC202B
0,22
-----------x---
Approved
10056Nhn
VD2 - New Position for 01FV111
0,5
-----------x---
Approved
10058Nhn
HT2 - Replacement of safety valve 24PSV065 - Basic engineering study
0,22
-----------x---
Approved
10060Nhn
HF1 - Replacement of three way valves - 12TV202A and 12 TV204
1,21
-----------x---
Approved
10062Nhn
Integration of JDE-API and Primavera
1,94
-----------x---
Approved
10201Gbg
Upgrade Material Corrosive Crude: Off gas system replace corroded pipe
-----------x---
Approved
10208Gbg
8Y
Y
Gbg - Workshops for Electrical and instrument
1,85 Y
Y
-----------x---
Approved
07008-A
Nhn
Nynäshamn 2020 - step 1 plus step 2
63,7 Y
Y
-----------x---
Approved
07008-B
Nhn
Nynäshamn 2020 - step 1
507,7 Y
Y
-----------x---
Approved
-----------x---
Approved
Y
-----------x---
Approved
-----------x---
Approved
07008-C
Nhn
Nynäshamn 2020 - HG 4
103
07012-07
Nhn
NSP reliability - HT2: PD2401 Reliability Improvement
7,9
07012-08
Nhn
Add funds: NSP rel - HT2: PD2401 Reliability Improvement
Origin investment approved 2007-09-20 (7,9 MSEK)
36
07015-02
Nhn
Process Historian Databas
4,1 Y
-----------x---
Approved
07031-02
Nhn
SR3/TG1- Basic Engineering
17
-----------x---
Approved
07031-03
Nhn
SR3 - increased reliability sulphur recovery
3,05 Y
-----------x---
Approved
08001-02
Nhn
Nhn - Repl frame: PMB plant (unit 62 & 47) - Electrical upgrade
08004-02
Nhn
NSP Rel. frame: HT2 - Liquid separation ventgas
08004-05
Nhn
NSP Rel. frame: HT1 - Level measurements AS0203.
Y
0,6 Y
Y
-----------x---
Approved
1,52 Y
Y
-----------x---
Approved
0,5 Y
Y
-----------x---
Approved
08017-01
Nhn
Repl hot oil heater - Basic design
Y
-----------x---
Approved
08032-01
Nhn
New mixed distillate tank - Basic engineering
0,25
Y
-----------x---
Approved
08032-02
Nhn
Loading and unloading of Mixed Distillate.
3,71
Y
-----------x---
Approved
08034-02
Nhn
Additional funds: Cooling water system - Prestudy
Y
-----------x---
Approved
08036-01
Nhn
Expansion of quay 4 - Detailed engineering
08036-02
Nhn
Expansion of quay 4
08047-01
Nhn
HT1 APC - study
08047-01
Nhn
Additional funds - HT1 APC - study
08047-02
Nhn
HT1 APC
08048-01
Nhn
Distillation column - Part 1
0,5 Y
0,4 Y
Origin investments 08047-01 was approved 2008-04-07 (0,55 MSEK)
0,36 Y
Y
-----------x---
Approved
9,5 Y
Y
-----------x---
Approved
0,55 Y
Y
-----------x---
Approved
0,2 Y
Y
-----------x---
Approved
4Y
Y
-----------x---
Approved
0,25 Y
Y
-----------x---
Approved
08053-02
Nhn
Bitumen tank farm - PMB
16,5
-----------x---
Approved
08059-02
Nhn
Additional funds: Repl of cooling water system ship loading pumps Original investment approved 2008-06-02 (0,23 MSEK)
0,28
-----------x---
Approved
08059-03
Nhn
Additional funds II: Repl of cooling water system ship loading pumps Original investment approved 2008-06-02 (0,23 MSEK) Additional found I, 0,28 msek
0,15
-----------x---
Approved
08061-02
Nhn
Nhn: VD2 rerouting of hydrocarbon waste streams
24,5
08063-01
Nhn
Tank 12527 - bund
13,6
08079-02
Nhn
Additional funds: ET-home step 2
1,97
08207-01
Gbg
Replacement heater - Part 1: Prestudy
1Y
Y
Y
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
09004-02
Nhn
NSP Rel. frame: HT2 - Level measurements AS2403.
0,5 Y
Y
-----------x---
Approved
09004-03
Nhn
NSP Rel frame: HT2 - Modification of safety valve
0,06 Y
Y
-----------x---
Approved
09004-04
Nhn
NSP Reliability improvements frame: New type check valves on hydrogen compressors NSP
0,35 Y
Y
-----------x---
Approved
0,14
09004-05
Nhn
HT1-Capacity Increase- NS8-Prestudy
-----------x---
Approved
09004-06
Nhn
NSP Rel frame: HF1 - Temperature measurements PCT1011.
0,1 Y
Y
-----------x---
Approved
09008-01
Nhn
HT1/HT2/HF1 - Heater instrumentation.
1,3 Y
Y
-----------x---
Approved
09009-02
Nhn
Add funds: HF1 - Liquid separation in membrane unit
0,42
-----------x---
Approved
09025-01
Nhn
Upgrade W.W.T.-plant - Part 1: Sand filter building
0,22 Y
Y
-----------x---
Approved
09034-01
Nhn
Maintenance stop 2011 Phase 1: Preparation of TA 2011 Q3 and Q4 2009
95 Y
Y
-----------x---
Approved
09038-01
Nhn
LNG: Basic engineering for Natural gas infrastructure and rebuilding of HG3
22,5 Y
Y
-----------x---
Approved
09038-02
Nhn
LNG implementation: Natural gas infrastructure and rebuilding of HG3/HG4
49,5 Y
Y
-----------x---
Approved
09074-02
Nhn
Rock cavern BCA4 Basic Engineering - extended scope
10 Y
Y
-----------x---
Approved
09201-01
Gbg
Minor repl projects: New heat exchanger E13
0,7 Y
Y
-----------x---
Approved
09201-04
Gbg
Minor replacement projects - Positioners
0,6 Y
Y
-----------x---
Approved
09201-05
Gbg
Minor repl projects - Upgrading of backupssystem for boiler feed water
0,1 Y
Y
-----------x---
Approved
09201-06
Gbg
Minor replacement - Instrument tools
Y
-----------x---
Approved
0,225
09201-07
Gbg
Minor replacement - New Air compressor oxidation unit
0,7 Y
Y
-----------x---
Approved
09202-04
Gbg
Minor Safety Projects: Extra filter for process water
0,1 Y
Y
-----------x---
Approved
09205-02
Gbg
Pipe support frame -Tankfarm part 2
1,9 Y
Y
-----------x---
Approved
09206-01
Gbg
Gothenburg Refinery Expansion - Pre-engineering study
60 Y
Y
-----------x---
Approved
09206-02
Gbg
Replacement heater/Natural gas - Basic engineering
65 Y
Y
-----------x---
Approved
09207-02
Gbg
Hot oil heater upgrade - Basic Design
12 Y
Y
-----------x---
Approved
09210-02
Gbg
Electrical switchgear equipment, part 2 and 3
9Y
Y
-----------x---
Approved
09211-01
Gbg
Bunding of tanks - Basic Design
20 Y
Y
-----------x---
Approved
09216-02
Gbg
Administration building refurbishment
5,5 Y
Y
-----------x---
Approved
09216-03
Gbg
Administration building improvements
9,2
Y
-----------x---
Approved
10001-01
Nhn
Level measurements -Frame NSP Reliability Improvements
10002-01
Nhn
HT1/HT2 Heater improvements
10008-01
Nhn
HT2 - Freeze protection
- prestudy
1,518 Y
Y
-----------x---
Approved
0,4 Y
Y
-----------x---
Approved
0,86 Y
Y
-----------x---
Approved
Y
10040-01
Nhn
APC - HT2
2,75 Y
10101-01
Nhn
Nytex 4700, Basic design
19,5
10204-01
Gbg
Gbg - Minor Repl Proj: Replace waste water feed pipe
0,2 Y
Y
-----------x---
Approved
-----------x---
Approved
-----------x---
Approved
Situation in Q2 2010
2010 Project Portfolio
120
700
600
100
500
80
400
No of projects
300
MSEK
60
40
200
20
100
0
0
<2
8
2-5
5-15
15-25
25-100
>100
Situation in Q2 2010 - Resources
5 Process Engineers
9 Project Managers/Project Engineers
100+ Consultants
Project Managers
Deputy Project Managers
Project Engineers
Designers
Construction Managers
Etc…
Many investments managed by refinery organisations
9
Situation in Q2 2010 - Planning Tools
PrimaVera P6
MS Project
Excel – Action list, milestones…
Word – Action list, MoM…
Notes on the white board
In the back of PMs head
Etc….
10
Situation Analysis
Basic Structure in place
Project Manual
NTS – Nynas Technical Standard
Common CBS
A lot of very small ”projects”
Driving administration cost
Capex decisions only based on user
needs and economy, not on resouce
capacity
48 different consultant companies were
used in the projects
11
Highly committed people
All PMs have many projects
Optimum would be
1 major projects
2-4 smaller assignments
Project Management knowledge on very
different levels
What to do??!!
Engineering Vision
Through our dedicated and experienced team
Nynas Engineering is the obvious choice for providing
Engineering and Project Management services and
tools within Nynas Group
What we did and are doing!!
Project Management
Project Control (Time and Cost)
Monthly reporting
Training
Project Managers
And Project Sponsors
And Line Managers
Project Model
Develop model based on existing Project Manual
Project Portfolio Management tool
Selection and implementation of a tool that supports portfolio management
Supplier Management
Evaluation and selection of a few strategic suppliers for Engineering Services
Cooperation with Procurement Department
14
Project Management
Monthly Report
Report template as an A3 Report
All projects >2 MSEK reported separatly
Status on HSE, Scope, Time, Resources and Cost
Highlight risks
Look ahead for next month
Took about 3 months to reach acceptable quality on reporting
Time Schedules
Made in MS Project according to a template based on the Project Manual
Current time schedules collected on file server
A portfoilio schedule created each month for selected projects as a quick fix
15
Training
Selection of training supplier that gives both open
and customised training courses based on IPMA Certification
Project Managers
Project Management program on department level
Individual programs
Basic training
Advanced programs
Individual coaching
Aim to certify PMs according to IPMA in a 3 year program
Project Sponsors
Project Sponsor and Steering Committee role in projects
16
Engineering in Nynas Management System (NMS)
17
Business Process Break-Down
Management
View
Stakeholder
View
Project
Management
View
Project Operational View
18
Project Portfolio Management
Why do we need to manage our project portfolio?!
Predictable spending of Capex
Spend for 2009 and 2010 is far below budget
Why is that?
Late decisions
Lead time between decision and start
Linear spend in budget
Delays in projects
Resource load levelling
Planning of project pipeline
Timing, prioritization and selection, connections to other activities…
19
Total Investments 2011
Total Capex
100,0
90,0
80,0
70,0
MSEK
60,0
50,0
40,0
30,0
20,0
10,0
0,0
January
20
February
March
April
May
June
July
August
September
October
November
December
Project Portfolio Management
Short Term
Project Schedules
Project Portfolio
Engineering F9 Project Scenario
45 000
9FCDD5 DD Unspecified
9FCDD4 DD Unspecified
9FCDD3 DD Unspecified
9FCDD2 DD Unspecified
8FCDD3 DD Bioran Biotech & FF
8FCDD1 DD Servac
8FCDD2 DD Merck VSBF
1297S VMF102 Sum Project
1286S Lilly Ireland MCC Bulk Manufac
1257S Schering-Plough
CN1247 Lyophilization expansion
1290S GSK Belgium - Sum project
CH1234 Excelvision, fill & finish
1215S GSK Bio MPL Expansion Facility
9FCBD5 BD Unspecified
9FCBD4 BD Unspecified
9FCBD3 BD Unspecified
9FCBD2 BD Unspecifed
8FCBD3 BD Bioran Biotech & FF
1314BD Merck Syringes Ireland
Employees
CC Plan F9 by CC-mngr
40 000
35 000
30 000
25 000
20 000
15 000
10 000
5 000
0
Resource
Assignment
1
2
3
4
5
6
7
8
9
0
1
2
1
2
3
4
5
6
7
8
9
0
1
2
-0 -0 -0 -0 -0 -0 -0 -0 -0 -1 -1 -1 -0 -0 -0 -0 -0 -0 -0 -0 -0 -1 -1 -1
08 08 08 08 08 08 08 08 08 08 08 08 09 09 09 09 09 09 09 09 09 09 09 09
20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20
Resource
Assignment
Resource Need
Resource Need
Resource Pool
Forecast
JDE
21
• Budget
• Procurement
• Time Reporting
• Forecast
• Capex Curve
Capex Project Portfolio Management Tool
Requirements
User friendly
Time schedule
Resource allocation and leveling
Project Economy
Budget, Committed, Actual and
Forecast
Work and material cost
Support for distribution
Web based
Report functions incl. diagrams
Possibility for future integration with
Business System and other databases
Possibility to use for other types of
projects
22
Other Possibilities based on evaluated
tools
Support for project model(s)
Project prioritization and selection
Time reporting
Task management
Risk management
Team collaboration
Document management
Effect analysis
Antura Projects – Overview Phase 1
Source: Antura AB
Nynas Situation in Q4 2010
Tidplanering i
Primavera
Ek redovisning
Primära
användargrupper:
• Företagsledning
• Finance
• Linjechefer
Tidplanering i
MS Projects
Projektredovisning
Forecast i
Excel
JD Edwards
Tidrapportering i
JDE
Förkonterade fakturor
Faktura
Projektdokument
i Masterinfo &
Smart Plant
Foundation
Projektmodellstöd i
Worddokument
(Masterinfo)
Process i NMS
Manuell projekt- och
portföljrapportering i
Word/PowerPoint & Notes
Riskhantering i
Excel
Fakturahantering
Primära användargrupper:
• Project Office
• Sponsorer
• Projektledare
• Projektmedlemmar
• Även Företagsledning
Ärendehantering i
Excel
Future situation in Nynas
Projektredovisning
Ek redovisning
Primära
användargrupper:
• Företagsledning
• Finance
• Linjechefer
Projekt
status
m.fl
Budget,
prognoser,
allokeringar,
tidrapporter,
JDE
Förkonterade fakturor
Faktura
Projektportföljer
Antura Projects
Utfall (ev
tidrappo)
Fakturahantering
Single Sign-on
Primära användargrupper:
• Project Office
• Sponsorer
• Projektledare
• Projektmedlemmar
Data Warehouse
Intranät
• Även Företagsledning
Dokumenthantering
Time Schedule
2011/Q2
Antura Projects Pilot Environment
Projects managed by Engineering
Set-up hosted by 3rd party on shared server hardware
Basic configuration based on NPMM, Project Manual and NTS10 (8-step model)
Prepare for implementation in 2011/H2
ISIT issues
Detailed implementation plan
2011/Q3-Q4
Antura Projects Implementation Environment
Include all projects >2 MSEK
Hosted internally or externally on dedicated server hardware
Developed configuration
2012/Q1-Q2
Include all projects and investments  All projects in NAP but not deployed
Used for budget work 2012  Moved to Phase 2
2012/Q3
Planning of Implementation Phase 2
2012/Q3-2012/Q2
Implementation Phase 2
26
NAP Miminum Requirements
Members
Member list
Steering Committee members
Issues
Scope Changes
SC Decisions
SC Actions
Schedule
Decision Point Dates
Milestones for NTS10
Activities on first Break-down level
Costs
Budget distributed on global level
Forecast distributed on global level
Control
Performance Report published on 3rd
working day each month for ALL projects
that has not passed DP7
27
Functions that makes life easier
Project Model
Project Team Members
Today Project Engineering are 14 employees and 156 consultants
Resource allocation not yet implemented
Issue Management
Used for actions lists but also to generate Minutes of Meeting
Categories are Actions, Information, Continuous Improvement, Decision and Scope Change
Cost Management
Import of Actual Cost from JDE
Report Generation
Customized monthly reports for project and portfolio based on existing template
Saves hours of cut and paste!
Rising Stars
Forecast export to JDE
Time reporting in NyProj - Antura Projects
28
Implementation
Phase 2
Deployment to all sites
Resource Management
Integration with Financial System JDE
Distributed forecasts from NyProj instead of Excel model
Follow the complete investment portfolio for Manufacturing in 2013
Implement an evaluation and selection process for investments and visualise
in NAP
Phase 3
NAP as a supported software from ISIT
Implementation for projects in general for all Nynas Group
29
Summary and Conclusions
NAP – Nynas Antura Projects supports all necessary functions for a
successful project portfolio management within Nynas
Perceived as user friendly by the users
Included functions make life easier for PMs and Project Office
Implementation plan has created a ”pull” in the organization to start using the
tool
Promising potential for further use
30
Summary
Q1
Situation Analysis
Project Management
Project control and reporting
Distributed Forecasts
Consolidated MSP Time Schedules
Project Roles & Responsibilities
Training
Project Managers Program
Department Training
Sponsors and Managers
Project Model
Project Model Development
Update of Project Model in NMS
Further development of Project Model
Project & Portfolio Mgmt Tool
Requirement Definition
Decision Process
Basic Tool Configuration
Pilot testing in Engineering
All Engineering projects in NAP
Deployment to all sites
All Manufacturing projects in NAP
Integration with financial system
31
2010
Q2 Q3
Q4
Q1
2011
Q2 Q3
Q4
Q1
2012
Q2 Q3
Q4
Q1
2013
Q2 Q3
Q4
Critical Success Factors
Get the grip of your operations first!
A critical mass of followers is needed for success
Train stake-holders like Sponsors and Line Managers
Select system support based project manager needs and user friendliness
32
Engineering Vision
Through our dedicated and experienced team
Nynas Engineering is the obvious choice for providing
Engineering and Project Management services and
tools within Nynas Group
Thank You!
Rikard Thelander
[email protected]
08-520 655 37
34
<footer>
<date/time>