Sponsor and Exhibitor Manual

Transcription

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25 IGHC Ground Handling
Conference
Sponsor & Exhibitor Manual
For more event information, please visit: http://www.iata.org/events/Pages/IGHC.aspx
CHECKLIST & QUICK FACTS
DUE UPON RECEIPT


Company Directory Listing & Logo - submit to Jill Schaefer at [email protected]
Payment for Participation – your invoice will be sent to you shortly if you have not already received. If
you have not received an invoice or you need an additional copy, please email [email protected]
EVENT REGISTRATION - DUE BY 2 April 2012




Complimentary Passes – Please consult your contract regarding the number of registration passes included in
your exhibition package.
Please use discount code provided to you when registering. If you are unable to locate your promotional code,
please contact your sales representative or email [email protected] or [email protected]
Register online at https://ems.resrunner.com/IGHC
Additional passes beyond those accounted for in your exhibition contract can be purchased at 20% off the regular
rate. Please register your delegates as you would normally and enter the code IGHCSP20 to tender a discounted
balance upon checkout.
HOTEL ACCOMODATIONS – DUE BY 2 APRIL 2012


Book Hotel Room online during Event Registration at https://ems.resrunner.com/IGHC
We highly recommend you make your hotel reservations at your earliest convenience in order to secure the
discounted hotel rate and guarantee your housing.
Hotel
The Hilton Prague
Address
Pobrezni 1
186 00 Prague 8
Prague, Czech Republic
Room Rate
Starting at CZK 3,950
Room Details
Room rate is quoted in CZK (Czech crowns), includes Buffet Breakfast, Wi-Fi internet
connection and excludes 10% VAT.
Cancellation/Change/NoShow Policy
IMPORTANT CANCELLATION POLICY: Cancellations made on or after 20 April, 2012 will result in a penalty
of 100% of your reservation.
Your credit card will be charged for the entire duration of your confirmed reservation.
IMPORTANT CHANGE POLICY: If you need to shorten your stay, to avoid penalties, you must change your
reservation no later than 19 April, 2012.
If you shorten your stay within on or after 20 April, 2012, you will be charged for all nights not used.
NO-SHOW: If you fail to check-in on the scheduled date of arrival, the Hotel will automatically charge your
credit card the entire duration of stay. Your room will be released for general sale.
Event Information
Event Location:
Hilton Prague
Pobrezni 1
186 00 Prague 8
Prague, Czech Republic
T: +420 224 842 345
F: +420 224 842 371
http://www1.hilton.com/en_US/hi/hotel/PRGHITW-Hilton-Prague-hotel/index.do
Exhibition Schedule
**Exhibition times subject to change**
Build-Up
Exhibitor Move In
Opening
Exhibition Hours: 7 May 2012
Move Out
Sunday, 6 May 2012; 12:01 – 9:00
Sunday, 6 May 2012; 9:00 – 17:30
Sunday, 6 May 2012; 17:30 – 20:00
Monday, 7 May 2012; 08:00 – 18:00
Tuesday, 8 May 2012; 08:00 – 18:00
Wednesday, 9 May 2012; 08:30 – 16:00
Wednesday, 9 May 2012; 16:00
Important Contacts
Event Logistics
Event Sales
Jill Schaefer: [email protected]
+1 858 385 7887
Michael Huntington: [email protected]
Sandro Francini: [email protected]
Registration and Housing
[email protected]
+1 800 233 5989
+1 203 772 0470
Finance
Danielle Harnois: [email protected]
+ 1 203-773-649
Exhibition Management Contractor
Official Freight Forwarder
MIP Group
Daniel Suchan: [email protected]
+420 267 315 585-8
European International Fairs
John Beresford: [email protected]
+44 1732 860 330
Exhibition
Information
FORM F01: SHELL-SCHEME STANDS
Deadline: 28 April 2012
Company Name:
.............. ............................................................................................................................................................
SHELL-SCHEME STAND







INCLUDED WITH EXHIBITION PACKAGE
Shell-scheme stand construction: silver construction, white panels, height 2,5m
Fascia board: 1x company name, max. 20 characters (name only, not the logo)
2x spot light
1x socket
1x round table, 80 cm, 2 chairs – chrome frame, padded, black colour
1 x waste basket
The other equipment can be ordered via order forms F10 (shell scheme extra) and F05 (furniture)
Name / Signature:
...........................................................................................................................................................................
Date:
...................................................................................
M.I.P. Group, a.s. | Hollarovo namesti 11 | 130 00 Praha 3 | Czech Republic
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
Contact Person [email protected] | www.mip.cz | www.reklama-fair.cz
FORM F02: FASCIA TEXT
Company Name:
.............. ............................................................................................................................................................
One text included. Arial Bold, capital letters, black colour.
Please specify below the required text for the fascia board of your stand:
.....................................................................................................................................................................................................................
In case you require additional text, please tick below:
 Additional Fascia Text
Unit Price
60 EUR
Units:
...........................
(Arial Bold, capital black)
Please note that prices do not include VAT.
Name / Signature:
...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
FORM F03: GRAPHICS
Company Name:
.............. ............................................................................................................................................................
Please tick required services:
 Logo, width 60 cm, self-adhesive foil, one colour
Unit Price
55 EUR
Units:
...........................
75 EUR
Units:
...........................
(for the counter, welcome desk or the system wall element)
 Print on self-adhesive foil, full colour
Per sqm
 Print on board (kapa, forex)
Price to be quoted individually
 Other prints
Price to be quoted individually
Please specify your requirements:
.....................................................................................................................................................................................................................
.....................................................................................................................................................................................................................
Please send your logo as an EPS illustrator file and the print-out in correct colour, or specify Pantone code numbers as an example.
If any other artwork than logo, please send a graphic file specifying all the details necessary.
Name / Signature:
...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
FORM F04: LIGHTING
Company Name:
.............. ............................................................................................................................................................
Please tick services ordered and specify number of items required:
 Spotlight 60W, adjustace
Unit Price
16 EUR
Units:
...........................
 Halogen reflector: extension jib, 50W, 40cm
Unit Price
36 EUR
Units:
...........................
 Halogen reflector: extension jib, 200W, 40cm, „scoop“
Unit Price
45 EUR
Units:
...........................
 Spotlight for the showcase, 220V, 100W
Unit Price
15 EUR
Units:
...........................
 Discharge lamp, 150W
Unit Price
57 EUR
Units:
...........................
 Extension cable, 3m, 3 sockets, 10A
Unit Price
9 EUR
Units:
...........................
Name / Signature:
...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
FORM F05: FURNITURE 1/4
Company Name:
.............. ............................................................................................................................................................
Chair: chrome frame, padded, black
Unit Price 14 EUR
Units:
...........................
Chair: chrome frame, padded, blue
Unit Price 38 EUR
Units:
...........................
Bar stool, type Z
Unit Price 28 EUR
Units:
...........................
Bar stool, wood
Unit Price 42 EUR
Units:
...........................
Bar stool, type Bombo
Unit Price 39 EUR
Units:
...........................
Table: laminate, size 80x80cm/70cm
(colour: black, white or wood)
Unit Price 32EUR
Units:
...........................
Table: laminate, size 120x80/70cm
Unit Price 36 EUR
Units:
...........................
Table: laminate, size 80/70cm
Unit Price 34 EUR
Units:
...........................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
Bar table: laminate, 60cm/115 cm
Unit Price 43 EUR
Units:
...........................
Brochure rack: type A, large
Unit Price 32 EUR
Units:
...........................
Brochure rack: type A, small for the table
Unit Price 12 EUR
Units:
...........................
Brochure rack: type „Prospektor“
Unit Price 56 EUR
Units:
...........................
Brochure rack: type „Litstand“
Unit Price 56 EUR
Units:
...........................
Coat rack
Unit Price 14EUR
Units:
...........................
Lockable cabinet, size 80x40/70cm
(colour: black or cherry)
Unit Price 28 EUR
Units:
...........................
Chair: plastic x chrome, transparent
Unit Price 42 EUR
Units:
...........................
Chair: wood x blue padded seat
Unit Price 38 EUR
Units:
...........................
Chair: white steel, blue plastic seat
Unit Price 38 EUR
Units:
...........................
Conference armchair : white leather
Unit Price 70 EUR
Units:
...........................
Conference armchair : violette suede, with wheels
size 65x60/70cm
Unit Price 59 EUR
Units:
...........................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
Conference armchair : blue suede, with wheels
size 65x66/70cm
Unit Price 59 EUR
Units:
...........................
Conference armchair : blue
size 65x66/70cm
Unit Price 65 EUR
Units:
...........................
Conference armchair : ivory leather
size 86x80/90cm
Unit Price 78 EUR
Units:
...........................
Conference armchair : blue suede, wooden frame
size 70x70/90cm
Unit Price 60 EUR
Units:
...........................
Conference armchair : yellow suede
size 73x65/63cm
Unit Price 58 EUR
Units:
...........................
Conference armchair : beige suede
size 95x77/85cm
Unit Price 52 EUR
Units:
...........................
Conference armchair : nature
size 78x68/77cm
Unit Price 55 EUR
Units:
...........................
Sofa, violette suede
size 130x60/70cm
Unit Price 96 EUR
Units:
...........................
Sofa, black leather
size 170x75/75cm
Unit Price 178 EUR
Units:
...........................
Sofa, blue suede, wooden frame
size 150x70/90cm
Unit Price 77 EUR
Units:
...........................
Sofa, white (other colors on request)
size 180x88/66cm
Unit Price 90 EUR
Units:
...........................
Table Zenith, glass and steel
size 160x80/74cm
Unit Price 105 EUR
Units:
...........................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
Table Zenith, glass and steel
size 80x80/74cm
Unit Price 69 EUR
Units:
...........................
Conference table, beech wood
size 50x50/45cm
Unit Price 39 EUR
Units:
...........................
Conference table Lack, white wood
size 90x55/45cm
Unit Price 45 EUR
Units:
...........................
Conference table, white wood and glass
size 55/45cm
Unit Price 42 EUR
Units:
...........................
Conference table, white wood and glass
size 55/45cm
Unit Price 55 EUR
Units:
...........................
Round table, white wood and chrome
size 80/70cm
Unit Price 56 EUR
Units:
...........................
Fridge 110l
Unit Price 95 EUR
Units:
...........................
Coffeemachine Lavazza
Unit Price 85 EUR
Units:
...........................
Water automat
Unit Price 55 EUR
Units:
...........................
Name / Signature: ...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
FORM F06: CUSTOM STAND – ON REQUEST
Company Name:
.............. ............................................................................................................................................................
If you prefer to have a custom stand we would be glad to prepare the stand design and proposal for you. In case you have got your
own design, please do not hesitate to send it to us for price proposal.
For more informations please contact us on email: [email protected] or call us on +420 267 315 589 or +420 602 155 262
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
FORM F07: FLOWERS
Company Name:
.............. ............................................................................................................................................................
Please tick services ordered and specify number of items required:
 Ficus Benjamina (up to 0,8m high)
Unit Price
48 EUR
Units:
...........................
 Ficus Benjamina (up to 1,5m high)
Unit Price
60 EUR
Units:
...........................
 Little vase with one gerbera
Unit Price
18 EUR
Units:
...........................
 Ikebana small (20 cm wide)
Unit Price
48 EUR
Units:
...........................
 Ikebana large (40 cm wide)
Unit Price
76 EUR
Units:
...........................
 Cut flowers in a glass vase (15 cm)
Unit Price
50 EUR
Units:
...........................
 Cut flowers in a glass vase (30 cm)
Unit Price
88 EUR
Units:
...........................
 Mixed bouquet wrapped in foil
Unit Price
65 EUR
Units:
...........................
Please specify the preferred colour:
..............................................................................................................................................
Please note that vases are provided as rental only.
Name / Signature:
...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
FORM F08: CARPET COLOUR
Price per square meter - 13€
Company Name:
.............. ............................................................................................................................................................
Carpet colours available – please mark your choice:
Stand Area in sqm:
1969
1323
1380
1366
1370
1963
1964
1982
1375
1897
1360
1961
................................................................................
Name / Signature:
...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
FORM F09: STAND CONSTRUCTOR DETAILS
(If you are bringing your own stand.)
Exhibitor Name:
.............. ............................................................................................................................................................
Stand Constructor:
.............. ............................................................................................................................................................
Address:
...........................................................................................................................................................................
City:
...........................................................................................................................................................................
Postcode:
...........................................................................................................................................................................
Country:
...........................................................................................................................................................................
VAT number:
...........................................................................................................................................................................
Contact Person:
.............. ............................................................................................................................................................
Mobile phone:
...........................................................................................................................................................................
Telephone:
...........................................................................................................................................................................
Fax:
...........................................................................................................................................................................
E-mail:
..........................................................................................................................................................................
Name / Signature:
...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585-8 | Fax +420 267 315 589 | GSM +420 602 155 262
-
FOREM F10:SHELL-SCHEME STANDS – OPTIONAL EXTRAS
Deadline: 10 June 2011
Company Name:
.............. ............................................................................................................................................................
Please specify number of required items:
Showcase: high, 2 glass shelves, (#2002)
Unit Price 120EUR
Units:
...........................
Unit Price 80 EUR
Units:
...........................
Unit Price 60 EUR
Units:
...........................
Unit Price 68 EUR
Units:
...........................
size: 100x50cm/250 cm
Showcase: low, 1 glass shelf, (#2052)
size: 100x50cm/100 or 80cm
Welcome counter, 1 shelf, (#2302)
size: 100x50cm/100 or 80cm
Bar counter, 1 shelf, (#2202)
size: 100x50cm/115cm
?
Shelf: laminate, rectangular, 30x100cm
Unit Price
16 EUR
Units:
...........................
?
Shelf: laminate, rectangular, variable slope 30x100cm
Unit Price
22 EUR
Units:
...........................
?
Table desk for the bar counter
Price per m
30 EUR
Units:
...........................
?
Folding door: lockable, 100cm/200cm
Unit Price
70 EUR
Units:
...........................
?
Wall hanger (for shell-scheme walls only)
Unit Price
12 EUR
Units:
...........................
?
Separating wall: 50 cm/250cm
Unit Price
16 EUR
Units:
...........................
?
Unit Price
20 EUR
Units:
...........................
?
Unit Price
28 EUR
Units:
...........................
Name / Signature: ...........................................................................................................................................................................
Date:
...................................................................................
Tel. +420 267 315 585 -8 | Fax +420 267 315 589 | GSM +420 602 155 262
[email protected] | www.mip.cz | www.reklama-fair.cz
zapsaná u Mìstského soudu v Praze, oddíl B, vložka 5350 | IÈO 25666703 | DIÈ CZ25666703
Audio Visual
Information
AV MEDIA, a.s. Prazska 63 102 00 Prague 10, tel.: (+420) 261 260 218, fax: (+420) 261 227 648, www.avmedia.cz
Rental list of equipment - QUOTATION
No.:
PRKA2200222
External No.:
CUSTOMER INFORMATION
Z007996
Customer: Quinn Hotels Praha, a.s.
RENTAL ORDER / EVENT START
Installation start:
Installation end:
Rental start:
Hilton Prague
-
Address: Pobřežní 1
Praha 86
186 00
ID No.: 26504430
Location:
VAT No.: CZ26504430
Contact person:
RENTAL RETURN / EVENT END
Rental end:
Fax:
Phone:
BILLING AND OTHER INFORMATION
Document date: 1/23/2012
Expiration date:
Location:
Payment method: PP
Due term: 1M
Your reference No.:
Internal comment: IATA_ EXHIBITION_ AV OFFER
Res.
group Qty
Quantity
Unit of
Description
Meas.
0
0
0
0
1
1
1
1
day
day
Plasma screen BLACK frame
PANASONIC 42", TH-42PH12EK
incl. speakers+ stand
Plasma screen FULL HD - BLACK frame PANASONIC 50", TH50PH10EK BLACK FRAME
incl. speakers+ stand
VIDEO - signal sources
1
1
day
DVD player - multiregion
SOUND
1
1
1
1
day
day
Sounding - active speakers, incl.tripods GENELEC, 1029A PM
Sounding - active speakers
Behringer MS16
OFFICE - equipment
2x80W
PC SOUND ONLY
1
1
1
1
1
1
1
1
day
day
day
day
Laptop
MACbook 13'' WXGA - Mac OS X
Printer
Flat screen monitor LCD
OFFICE - copy machines
ACER Extensa 5635G
Intel Core 2 Duo 2,1GHz, RAM 2GB
Color laser printer A4 - efficient
HP LP2475w
Windows 7 EN Pro,Office2010
HDD 160GB, DVD-RW
A4 - 26 ppm
24", Full HD 1920x1200
1
1
day
Table copy machine A4 color
16 pages/min, 600 dpi
Description 2
Description 3
Original count of copies:
Final count of copies:
PROJECTION - equipment
Denon DNV200
Date of work
Work
start
time
Work
end
time
Unit price in
CZK
Discount % Discount in CZK
Total excl. VAT in
CZK
Total incl. VAT in
CZK
0 CZK
0 CZK
0.00%
0.00%
0 CZK
0 CZK
0 CZK
0 CZK
0 CZK
0 CZK
1,815 CZK
4,015 CZK
0.00%
0.00%
0 CZK
0 CZK
1,815 CZK
4,015 CZK
2,178 CZK
4,818 CZK
748 CZK
0.00%
0 CZK
748 CZK
898 CZK
880 CZK
220 CZK
0.00%
0.00%
0 CZK
0 CZK
880 CZK
220 CZK
1,056 CZK
264 CZK
1,903 CZK
2,090 CZK
2,200 CZK
1,980 CZK
0.00%
0.00%
0.00%
0.00%
0 CZK
0 CZK
0 CZK
0 CZK
1,903 CZK
2,090 CZK
2,200 CZK
1,980 CZK
2,284 CZK
2,508 CZK
2,640 CZK
2,376 CZK
1,804 CZK
0.00%
0 CZK
1,804 CZK
2,165 CZK
TOTAL:
0 CZK
17,655 CZK
21,186 CZK
Questions?
Jiří Vít
Sales Consultant- Rentals
AV MEDIA, a.s.
Pražská 63
102 00 Praha 10
mobil: (+420) 724 437 846
[email protected]
www.avmedia.cz
Labour will be charged upon real spent time on site!
Page No. 1 from 1
SPECIFICATION:
Total excl. VAT
in CZK
Total excl. VAT:
17,655 CZK
VAT 20%:
3,531 CZK
Total incl. VAT:
21,186 CZK
Shipping
Information
IATA GROUND HANDLING COUNCIL (IGHC)
HILTON PRAGUE HOTEL
7 9 MAY 2012
GUIDELINES FOR DELEGATE BAG INSERT AND SPONSOR CONSIGNMENTS - ONLY
THE FOLLOWING SHIPPING GUIDELINES AND RATES APPLY DELEGATE BAG INSERT SHIPMENTS & SPONSOR
SHIPMENTS SHIPPED BY COURIER ON A DDP BASIS. RATES AND GUIDELINES ARE NOT APPLICABLE FOR AIRFREIGHT
CONSIGNMENTS OR EXHIBITOR SHIPMENTS.
SHIPPING ADDRESS
BECKSPEDITION
Vystaviste Incheba Praha
Vystaviste 67
170 00 Praha 7
Czech Republic
Tel. +420 724 328380 Monika Vesela
For: IATA GROUND HANDLING (IGHC) 2012
NON
EU shippers PLEASE NOTE:
Courier companies can only clear shipments which:
Are less than 40.00m/ US$ 50.00 in value
Are only literature
Otherwise the courier company needs the consignee s VAT (Sales Tax)
Number and a power of attorney to customs clear. If we become involved
in customs clearance the rates quoted below will no longer apply see
our general shipping instruction for more information. It will take approx.
3 additional days for us to clear a courier shipment.
SHIPPING DATE
th
Please check with your courier in order that the shipment arrives, customs cleared in Prague no later than 30 April 2012
PACKAGE MARKING
WorldTEK/ Sponsorship Materials/Delegate Bag Insert (Delete as appropriate)
BECKSPEDITION
Vystaviste 67
170 00 Praha 7, Czech Republic
Case Number ...... of ......
Contents: (Insert type title etc so we can identify what is is for)
DOCUMENTATION for Non-European Union Shipments
Commercial Invoice/Packing list 1 copies (see attached excel format)
PRE-ADVICE OF SHIPMENT
Please advise us via email and or fax of the shipment arrival, this must include a copy of the commercial invoice, the contract form,
number of pieces, courier details and arrival date.
SHIPPING DATES AND PAYMENT & TERMS
rd
All shipments must be sent pre-paid on a Deliver Duty Paid basis and any 3 party handling charges billed back to the shipper.
Services include
Minimum rate up to 25 kg or 2 pieces Thereafter per 10kg or piece, maximum 100 kg
Receiving, handling, delivery to hotel
130.00
40.00
Exclusions: Customs clearance, duty and tax. For shipments above 100 kilos please contact us for an individual quotation.
PAYMENT
All fees must be paid prior to delivery via credit card by completing the following authorization to charge my credit card.
Authorization to charge my credit card
Shipper/Company name:
Address:
Country:
Postcode
Contact:
VAT # EU Countries:
Email:
Telephone #:
Card Type:
Visa
Card Number
Mastercard
American Express
Corporate
Personal
:
Cardholders Signature:
Security #
Print Name:
Expire Date:
Cardholders Billing Address:
Exhibitor Name:
Stand #
NEED HELP
For further information please contact:
John Beresford [email protected] / Tel +44 1732 860 330 / Fax +44 1732 860 331
IATA GROUND HANDLING COUNCIL
HILTON PRAGUE HOTEL
7 9 MAY 2012
25TH IATA GROUND HANDLING COUNCIL (IGHC) PRAGUE
7 - 9 May 2012
SHIPPING INSTRUCTIONS
These shipping instructions are issued by;
European International (Fairs) Ltd
6 7 10 Skitts Manor Farm
Moor Lane, Marsh Green
Edenbridge, Kent
TN8 5RA
United Kingdom
Ctc: John Beresford
Tel: +44 (0)1732 860330
Fax: +44 (0)1732 860331
Please make sure that a copy of these instructions is given to the person in your organisation who is responsible
for the shipping of your goods to this event.
All shipments should be consigned as follows:
Consignee:
Ing Pavel Beck
Chrastavska 113/4
190 00 Praha 9
Czech Republic
Tel: Monika Vesela
Tel: Pavel Beck
+420 724 328380
+420 602 31195-
[email protected]
[email protected]
Notify:
IATA Ground Handling Council (IGHC) 2012
Exhibitor Name:
Hilton Prague Hotel
C/O Beckspedition Prague
Please note: Although the above address should be shown as the consignee on all Air Waybills, CMR, Invoices,
the actual delivery address for couriers, roadfreight etc is at the warehouse address, which is:
Beckspedition
Vystaviste Holesovice
Vystaviste 67
170 00 Praha 7, Holesovice
Czech Republic
EU Shipment (Goods in free circulation within the EU)
Airfreight should be consigned as per the above.
Roadfreight should be consigned as per the above but delivered to the Vystaviste 67 address.
HILTON PRAGUE HOTEL
7 9 MAY 2012
Couriers should be addressed to the Vystaviste 67 address.
Arrival Deadline for EU Shipments:
To arrival Prague airport:
30th April 2012
To arrival the warehouse:
2nd May 2012
Please note: If you are sending small shipments by courier ONLY FOR INSERTION INTO THE DELEGATE BAGS
please comply with the information supplied in the IGHC Sponsor Form (sent only to sponsors).
Because this event is happening in a hotel our plan is to receive goods at the warehouse and deliver them all
together to the venue. If you have a full truck load and want to deliver direct to the venue then please contact us in
order to discuss your needs. This service will be individual quotation.
Make sure that your cases are labelled as follows:
Your Company Name
Stand Number
Case Number
of
Nett and Gross weights (in kilos)
Please make sure that your packing is of an adequate nature that protects the goods and which can be
overstacked. All pieces should be capable of being moved by a pallet truck / forklift.
Non-EU Shipments (shipments which require customs clearance)
All shipments sent from outside the EU will require customs clearance. This includes shipments sent by courier.
Please Note: Courier companies can only clear shipments that are valued at not more than 40.00 CIF per
shipment. If your shipment is valued at more than 40.00, the courier company needs the VAT Number (Tax
Number) of the consignee, and also a power of attorney to clear the shipment on the consignee s behalf.
If your shipment is only a low value literature shipment then a Courier may well work.
If you shipment is non literature and/or of a higher value, a courier shipment may require a regular customs
clearance.
If we have to be come involved we will charge for our involvement; please find this in the tariff section. You should
also not that it might take an additional 3 days to clear a courier shipment that has been held by customs.
We do not recommend the use of couriers for shipments that originate from outside the EU however, for low
value literature shipments that are for insertion into the delegate bags only, we have a separate information sheet.
Consignee:
Ing Pavel Beck
Chrastavska 113/4
190 00 Praha 9
Czech Republic
Tel: Monika Vesela
Tel: Pavel Beck
+420 724 328380
+420 602 31195-
Notify:
Exhibitor Name:
Hilton Prague Hotel
C/O Beckspedition Prague
[email protected]
[email protected]
HILTON PRAGUE HOTEL
7 9 MAY 2012
Arrival deadlines for Non-EU Shipments
To arrival Prague airport:
25th April 2012
Arrival by truck:
If you plan to send Non-EU that require customs clearance by truck please contact
us to discus you requirements, the arrival deadlines, and the details for addressing
the T Form.
Arrival by courier:
Not recommended
Invoices
Please supply different invoices for permanent import and temporary import goods; we attach invoice forms for
your use.
Please supply six copies.
They should be signed and stamped.
State on your invoice No Commercial Value, for exhibition purposes only
ATA Carnet
If you wish you can use an ATA carnet to import your goods into the Czech Republic. If you are intending for your
goods to travel around the EU after the IGHC then using an ATA Carnet would be the best plan. You will have to
supply 4 letters of authority to use the ATA carnet on your behalf. Please leave the name of the authorised party
blank we will fill in the appropriate details.
If you need any help for the wording of such a letter please ask and we will be happy to oblige.
All documents must arrive with the goods.
Copies of the documents must be sent in advance of shipment, to arrive 2 days before the arrival of the goods,
together with a pre-advice of the flight details, copy AWB etc.
Packing
Please pack goods for temporary import and goods for permanent import separately.
Make sure that your cases are labelled as follows:
Your Company Name
Stand Number
Case Number
of
Nett and Gross weights (in kilos)
Please make sure that your packing is of an adequate nature that protects the goods and which can be
overstacked. All pieces should be capable of being moved by a pallet truck / forklift.
Goods which are imported on a permanent import (literature, give-aways and consumables) will have Duty and
VAT paid on import. Goods which are under temporary import must be re-exported in full; they cannot be sold,
given away or otherwise disposed of.
Terms & Conditions of Trading
Please Note:
Goods for permanent importation should be shown separately from goods for temporary importation, and should
also be packed separately.
HILTON PRAGUE HOTEL
7 9 MAY 2012
For the basis of these instructions (unless otherwise stated)
Seafreight:
1 cubic metre
=1000 kilogrammes
Airfreight:
1 kilogramme
= 6000 cubic centimetres
The charging will be according to whichever yields the greater.
All work is undertaken at owner s risk and in accordance with our terms and conditions of trading, copy of which is
available on request. European International (Fairs) Ltd acts as an agent only and does not operate its own
vehicle, containers, aircraft or vessels. Where carriage is undertaken by these modes of transport it is subject to
the terms and conditions of that carrier. We do not insure goods on your behalf; we recommend that you ensure
that your goods are adequately covered for the movement to, the duration of and the return from the exhibition.
All rates quoted are based on current freight and exchange rates and if these change we reserve the right to reflect
this in our final invoice. They are based on the suitability of available services and if this availability changes we
reserve the right to adjust timings and final prices accordingly. They do not include any surcharges raised by
carriers in special circumstances e.g. pallet surcharges on light but bulky shipments. All rates are based on work
being carried out in normal working hours and exclude overtime, upper floor surcharges etc.
Unless specifically stated rates do not apply to hazardous, perishable or out of gauge items, or any items which
require special handling; these will be subject to an individual quotation.
All goods and documents should be received by our given deadline. Otherwise they may be subjected to a late
arrival surcharge, with attendant extra costs.
Unless otherwise stated all rates exclude the following:
Marine Insurance.
Local duties and taxes.
Case fumigation
Labour and materials to re-pack (original materials will be used. Any fresh supplies are chargeable).
Customs Examination Fees.
Any official fees/charges that are imposed which are not specifically mentioned by us.
Waiting time, container demurrage, Port/Airport storage.
Storage before/after the exhibition.
Charges for removing waste/empty cases/unwanted stand materials.
Any full containers will be loaded/unloaded on wheels and removed from site unless otherwise instructed.
Payment
The invoiced amount is due for immediate payment. Any disputes or queries relating to invoices should be notified to
European International (Fairs) Ltd immediately.
By placing your freight with European International (Fairs) Ltd, or consigning it according to our instructions, the
exhibitor accepts our charges for handling, transportation and customs clearance related services, either quoted or unquoted. We suggest that you obtain a quotation from us in advance and give us all the necessary information in
advance to help us provide it.
A fully completed Order Form / Contract for Services will be required prior to commencement of work.
A bank fee of 3.5% will be levied on all credit card transactions.
We reserve the right to demand payment before release of goods, either before an exhibition or during onward
shipment from one.
HILTON PRAGUE HOTEL
7 9 MAY 2012
OUR BANK DETAILS
Bank:
Bank of Scotland
50 West Campbell Street, Glasgow G2 6YJ, United Kingdom
Account Name:
Sort Code:
Swift Code:
European International (Fairs) Ltd
IBAN:
GB78 BOFS 1212 6859 1541 55
BOFSGB2S
HILTON PRAGUE HOTEL
7 9 MAY 2012
7
9 MAY 2012
TARIFF
Please note that all charges are per exhibitor, per shipment in Euros. They are based on work done in normal
working hours, applicable to cargo that is general crated / palletised cargo, packed and non-hazardous, that does
not exceed 300 kilos per piece or 100 x 120 x 195cms and which do not require special handling. No new packing
material is supplied in these prices. Any pieces which cannot fit into the hotel elevators will be unpacked
downstairs and handcarried to the correct destination. If this is necessary there will be extra charges depending on
what extra services were provided.
1.1
Consignment service fee per exhibitor per shipment
2.0
Receiving courier or road shipments at our
warehouse, already cleared, through to stand:
Up to 50kg
Up to 100kg
Over 100kgs
Transport from Airport to site (if we have to collect
courier from airport)
Airfreight from arrival PRG via warehouse to stand full handling service
2.1
2.2
2.3
2.4
2.5
3.0
3.1
Surcharges:
Overtime on Saturday, Sunday, Holidays
3.2
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
Late arrival of goods and/or documents
Customs clearance charges:
Temporary customs clearance
Close temporary customs entry
Permanent import clearance
Minimum per entry(4.1/4.2/4.3)
Maximum per entry(4.1/4.2/4.3)
Per customs declaration
Per tariff number
Temporary import bond
ATA Carnet clearance (each way)
Issue TIR Carnet and export clearance
Issue T1 and export clearance
Customs security fee for TIR and T1
5.0
5.1
5.2
Empty and full good storage:
Empty case removal, storage and return
Full good removal storage and return
6.0
6.1
6.2
6.3
6.4
Additional charges
AWB/HAWB documentation fee
Duty/VAT as necessary
Any agents handover fees etc
Airport storage
65.00
112.50
142.50
37.50/100kgs or part, minimum 170.00
150.00 per consignment
1.40/kg/vol kg, minimum charge 250kgs
+30%
N.B. The show move in is on Sunday 6th
May 2012. Overtime will apply.
+ 30% of handling
15.00/100kgs
15.00/100kgs
15.00/100kgs
105.00
180.00
7.00
5.00
1.25% CIF Value- minimum 55.00
85.00
100.00
80.00
0.75% value, minimum 55.00
40.00/cbm or part thereof, minimum 2cbm
95.00/cbm or part thereof, minimum 2cbm
20.00
Cost + 15%, minimum 15.00
Cost to us plus 15%
Cost to us plus 15%
HILTON PRAGUE HOTEL
7 9 MAY 2012
Re-export charges
The handling and customs clearance charges will be the same as the import charges.
Export freight rates will be by individual quotation.
Full truck Load
If you have a full truck load to be delivered direct to the venue please contact us in advance; the charges will be by
individual quotation.
Couriers:
As explained, the service for sponsor s goods that are for insertion into the delegate bags is covered on a separate
sheet.
Couriers are not recommended for non-EU shipments.
If you send goods by couriers the charges will be as per section 2.1 2.3
If we have to collect the courier shipment from the airport and deliver it to the venue, 2.4 will apply.
If we have to customs clear the courier shipment then charges as per section 4.0 will apply.
So if you do elect to send by courier, keep the value below 40.00.send only literature, and have the shipment
delivered on a customs cleared, duty paid basis, with the duty billed back to the shipper.
HILTON PRAGUE HOTEL
7 9 MAY 2012
List of our Worldwide Partners
Austria
Messe Logistik GmbH
Attn. Robert Kokoschik
Tel. +43 1 260 69 2205
Fax. +43 1 260 69 2204
E-mail: [email protected]
France
SDV Logistique Internationale
Attn: Caroline Betam
Tel: + (33) 1 49 19 15 92
Fax: + (33) 1 49 19 15 91
Portugal
Feirexpo
Attn. Abilio Branco
Tel. +358 21 831 0660
Fax. +358 21 831 0666
Benelux Countries
Van der Helm Hudig Expo Logistics
Attn. Ger Kluter
Tel: +31 10 506 6189
Fax: +31 10 506 6185
Germany
Cretschmar Messe Cargo GmbH
Attn. Ute Wiezorrek
Tel. +49 211 7401 275
Fax. +49 211 7401 276
[email protected]
South Africa
Agility Fairs & Events
Attn. Chantal O Shea
Tel. +27 21 425 3889
Fax. +27 21 427 4997
Brazil
Waiver Shows e Eventos Ltda
Attn. Marcelo Paradela
Tel. +55 21 2209 2525
Fax. +55 21 2270 1741
E-mail:
[email protected]
Greece
Orphee Beinoglou International
Forwarders
Attn: Jenny Chiou
Tel + 30 210 9466 295 & 296
Fax: + 30 210 9409 089
Email: [email protected]
Spain
Expotransit Sl.
Attn. Francisco Herranz
Tel: +34 93 454 3533
Fax: +34 93 453 1418
Canada
North American Logistics Services
Attn. Jenny Singer
Tel. +1 905 951 5485
Fax. +1 905 951 9613
India
Orient Marine Lines PVT Ltd
Attn. Shirish Kulkani
Tel: +91 11 2367 0995
Fax: +91 11 2362 5477
Sweden
KN Expo Service
Attn. Marika Hultin
Tel: +46 31 707 7700
Fax: +46 31 707 7710
China (& Hong Kong)
Bex Logistics Ltd.
Attn. Longsen Yuen
Tel. +852 2836 5282
Fax. +852 2836 5383
E-mail: longsen@bexlog,.com.hk
Italy
O.T.I.M. S.p.A
Attn. Giampiero Beltrami
Tel. +39 02 699 121
Fax. +39 02 699 12245
Switzerland
Expo Cargo Ltd.
Attn. Peter Kubias
Tel: +41 43 816 6180
Fax: +41 43 816 61 82
Czech Republic
Attn. Monika Vesela
Beckspedition
Tel.: +420 724 328380
e-mail: [email protected]
Japan
Fairtrans Ltd.
Attn. Shoei Tanabe
Tel. +81 3 3808 0915
Fax. +81 3 3808 0916
Taiwan
Agility Logistics
Attn. Scott Chen
Tel. +886 2 2758 7589
Fax. +886 2 2758 7645
Poland
C. Hartwig Warszawa SA
Attn. Katarzyna Pawlicka
Tel. +48 22 609 1896
Fax. +48 22 609 1900
UAE
JKK International freights LLC
Attn. Koshy John
Tel. +971 4 885 4966
Fax. +971 4 885 4965
Denmark
On-Site Denmark Aps.
Attn. Charlotte Mahler
Tel. +45 32 82 02 10
Fax. +45 32 82 02 11
Finland
Schenker Intl.
Attn. Irmeli Ikonen
Tel. +358 10 5204 226
Fax. +358 10 5204 220
USA
Globex Logistics
Attn. Ty Warren
Tel. +1 702 433 1059
Fax. +1 702 433 2948
SHIPMENT TYPE PLEASE CIRCLE ONE
DELEGATE BAG INSERT / SPONSOR MATERIAL
IATA GROUND OPS HANDLING COUNCIL
EVENT:
SHIPPER:
BECKSPEDITION
Vystaviste 67
170 00 Praha 7
Czech Republic
SHIP TO:
Tel: +420 724 328 380
OF
CONTENTS:
European International (Fairs) Limited - Tel. +44 (0)1732 860330 / E-mail: [email protected]
SHIPMENT TYPE PLEASE CIRCLE ONE
DELEGATE BAG INSERT / SPONSOR MATERIAL
IATA WORLD CARGO SYMPOSIUM 2012
EVENT:
Shipper:
BECKSPEDITION
Vystaviste 67
170 00 Praha 7
Czech Republic
SHIP TO:
Tel: +420 724 328 380
OF
CONTENTS:
European International (Fairs) Limited - Tel. +44 (0)1732 860330 / E-mail: [email protected]
PROFORMA INVOICE / PACKING LIST
PROFORMA-RECHNUNG / PACKLISTE
No.
Exhibition IATA GROUND HANDLING COUNCIL (IGHC) 2012, 7 - 12 MAY
Ausstellung HILTON PRAGUE HOTEL
C/O Pavel Beck BECKSPEDITION, Chrastavská 113/4, 190 00 Praha 9
Exhibitor
Aussteller
VAT-Nr.:
Shipper
Absender
VAT-Nr.:
Colli no.
Kolli Nr.
Packaging
Verpackung
Dimensions
L x W x H (cm)
cbm
Weight (kg)
gross
net
Total:
TERMS OF DELIVERY: DDU EXHIBITION BOOTH
The invoiced goods are of * origin and are intended
for display only at the exhibition site.
We certify that the information given above is true and correct.
Description of Goods (Model, Type + No.)
Bezeichnung der Ware (Modell, Typ + Nr.)
Hall
Halle
TEMPORARY ENTRY
RE-EXPORT AFTER
EXHIBITION
TEMPORÄRE
EINFUHR
WIEDERAUSFUHR
NACH DER MESSE
Booth
Stand
Origin *
(ISO)
HTS
Value for Customs purpose only / Wert nur für Zollzwecke
Date/ Datum
Quan-tity
Total:
CIF-Value / CIF-Wert
Unit Value Total Value
USD
Stamp and signature / Stempel und Unterschrift
PROFORMA INVOICE / PACKING LIST
PROFORMA-RECHNUNG / PACKLISTE
No.
Exhibition IATA GROUND HANDLING COUNCIL (IGHC) 2012, 7 - 12 MAY
Ausstellung HILTON PRAGUE HOTEL
C/O Pavel Beck, BECKSPEDITION, Chrastavská 113/4, 190 00 Praha 9
Exhibitor
Aussteller
VAT-Nr.:
Shipper
Absender
VAT-Nr.:
Colli no.
Kolli Nr.
Packaging
Dimensions
Verpackung L x W x H (cm)
Weight (kg)
Description of Goods (Model, Type + No.)
gross
net Bezeichnung der Ware (Modell, Typ + Nr.)
Total:
TERMS OF DELIVERY: DDU EXHIBITION BOOTH
The invoiced goods are of * origin and are intended
for display only at the exhibition site.
We certify that the information given above is true and correct.
Hall
Halle
PERMANENT ENTRY /
DEFINITIVE EINFUHR
CONSUMED /
VERBRAUCHT
GIVEN AWAY /
VERSCHENKT
Booth
Stand
Origin *
(ISO)
Harmonized
Tariff Number
Value for Customs purpose only / Wert nur für Zollzwecke
Date/ Datum
Quantity
Total:
CIF-Value / CIF-Wert
Unit Value Total Value
USD
Stamp and signature / Stempel und Unterschrift

Sponsor and Exhibitor Manual

Transcription

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