marshalltown water works board of trustees regular board meeting

Transcription

MARSHALLTOWN WATER WORKS BOARD OF TRUSTEES
REGULAR BOARD MEETING
FEBRUARY 16, 2016
4:00 PM LOCAL TIME
205 EAST STATE STREET
MARSHALLTOWN, IOWA 50158
1)
Roll Call
2)
Review and Approval of the Regular Board Meeting Minutes of January 19, 2016
3)
Review and Approval of Bill Schedule #637 Totaling $ 697,261.14
4)
Review and Approval of Monthly Financial Statement, Investment Report, Capital
Report, and Departmental Reports
5)
Review and Approval of accounts with unpaid rates or charges that are eligible to be
certified to become a lien upon real estate
6)
Review and Approval of Pay Request #4 for the 2MG Reservoir Earthwork Pre-Load
Project in the amount of $18,687.16
7)
Review and Approval of New Vehicle Purchase for the Water Treatment Plant
8)
Review and Approval of Purchase of Pipe & Cable Locator
9)
Resolution Setting Public Hearing on Proposed Plans, Specifications, Form of
Contract and Estimated Cost and Directing Publication of Notice to Bidders for the
Marshalltown Water Works Plant Improvements – Ground Storage Reservoir and
Standby Power Project
10)
Resolution Setting Public Hearing on Proposed 2016-2017 Fiscal Year Budget for
the Marshalltown Water Works
REGULAR BOARD MEETING
TUESDAY, JANUARY 19, 2016
4:00 PM CST
205 East State Street
Marshalltown, IA 50158
ROLL CALL:
PRESENT:
ABSENT:
ALSO PRESENT:
Trustees: Vinson, Young, Eilers
None
Lance Aldrich
Chairman Vinson declared that it was the time and place for a Public Hearing to review an
Application for a State Revolving Fund (SRF) Loan from the Iowa Department of Natural
Resources, and to make available to the public the contents of an Environmental Information
Document and the Water Works’ Project Plan. The CEO and General Manager reported that no
written or oral objections had been received before the meeting. No objections were received
during the public hearing. The Environmental Information Document was reviewed and the
summary of no significant impact was noted. Lance Aldrich from Fox Engineering reviewed the
project highlights and timeline. Mr. Aldrich also recommended a bid letting date of February 23,
2016. There was a motion by Trustee Eilers and a second by Trustee Young to set the date and
time for the Water Treatment Plant Improvements bid letting at 1:30 pm on February 23 rd, 2016.
ROLL CALL VOTE:
AYES:
NAYS:
None
The Board reviewed the Regular Board Meeting minutes of December 21, 2016. There was a
motion by Trustee Young and a second by Trustee Eilers to approve the minutes as printed and
have them placed on file.
ROLL CALL VOTE:
AYES:
NAYS:
None
The Board reviewed Bill Schedule #636 totaling $654,904.73. There was a question from
Chairman Vinson regarding the bill from Terracon Consultants Inc. The CEO and General
Manager reported that the bill was for soil testing services associated with the 2MG Earthwork PreLoad Project. There was a motion by Trustee Eilers and a second by Trustee Young to approve
Bill Schedule #636 totaling $654,904.73.
ROLL CALL VOTE:
AYES:
NAYS:
None
The Board reviewed the monthly financial statement, investment report, capital report and
departmental reports. The CEO and General Manager reported that overall revenue is at 50.42%
halfway through the fiscal year. The salaries are higher than last year due to three payrolls in
December. There was a motion by Trustee Young and a second by Trustee Eilers to approve the
reports and have them placed on file.
ROLL CALL VOTE:
AYES:
NAYS:
None
The Board reviewed accounts with unpaid rates or charges that are eligible to be certified to
become a lien upon real estate. After some discussion, including the fact that three accounts have
been paid since the Board packets were prepared, there was a motion by Trustee Eilers and a
second by Trustee Young to approve the accounts with unpaid rates or charges that are eligible to
Board Minutes
January 19, 2016
Page 2
become certified as a lien upon real estate.
ROLL CALL VOTE:
AYES:
NAYS:
None
The Board discussed a request from MEDIC to commit to a five-year contribution for their 2020
campaign. The Board discussed the previous five-year commitment; the effect of increased
revenue due to MEDIC recruited projects and the potential effect on future rates. After a lengthy
discussion there was a motion by Trustee Young and a second by Trustee Eilers to commit to a
$50,000 contribution to MEDIC over the next five years.
ROLL CALL VOTE:
AYES:
NAYS:
None
The Board reviewed Pay Request #3 for the 2 MG Reservoir Earthwork Pre-Load Project in the
amount of $13,775.00. The CEO and General Manager reported that progress continues, but is
slow due to the weather. There was a motion by Trustee Young and a second by Trustee Eilers to
approve Pay Request #3 for the 2MG Reservoir Earthwork Pre-Load Project in the amount of
$13,775.00.
ROLL CALL VOTE:
AYES:
NAYS:
None
The CEO and General Manager presented the results of the 2016 Pebble Quicklime Bids. The low
bid of $152.00 per ton by Graymont Western Lime is recommended. There was a motion by
Trustee Eilers and a second by Trustee Young to approve the bid and award the contract to
Graymont Western Lime to provide Pebble Quicklime to the Water Treatment Plant for the year
2016.
MARSHALLTOWN WATER WORKS
2016 TABULATION OF BIDS
BID ITEM – PEBBLE QUICKLIME
JANUARY 13, 2016
BIDDER
MISSISSIPPI LIME COMPANY
GRAYMONT WESTERN LIME
ROLL CALL VOTE:
AYES:
NAYS:
PRICE PER TON
$205.20
$152.00
ADJUSTED TO 100% PURITY
94.5% $217.15
91.4% $166.30
None
The Board set the date for the next regular Board meeting as February 16 at 4:00 PM at the
Marshalltown Water Works office at 205 E State St.
The Board adjourned.
Respectfully submitted,
Steven Sincox, Secretary
BILL SCHEDULE # 637
BILLS TO BE PAID
JANUARY 2016
Advance Garage Doors Inc
door repair
125.00
Arnold Motor Supply
fuel filters,air filter,fuse, oil
131.57
B & G Hvac Inc
circulating motor - boiler
432.00
Cartwright Druker & Ryden
legal fees
1,595.00
Carus Corporation
poly-phosphate
2,068.50
CDW Government Inc
renewal
257.30
Central Iowa Distributing
tissue,towels,icemelt,car wash
287.90
Cessford Construction Company
roadstone
926.26
Chem-Sult Inc
fluoride
3,316.32
Clemons Inc
armrest
179.81
CPI International
lab supplies
215.20
Ethanol Products LLC
CO2
Ferguson Waterworks
chamber & gasket
Fox Engineering Associates Inc
final designs
Grainger
ball valve,battery,photo cell
130.03
Graphic Impressions
envelopes and sewer deposit books
346.20
Graymont Western Lime Inc
lime
Hach Company
lab supplies
2,539.84
Hawkins Inc
CL2
4,372.25
HDR Engineering Inc
rate study
5,210.25
Home Rental Center & Sales Co
bulb - demo saw
Idexx Distribution Corp
lab supplies
Iowa Assoc of Municipal Utilities
John Deere Financial T
member dues
oil,cable tie, battery,cable booster,bibs,
coat,hat,bar & chain oil
Kabel Business Services
membership fees
390.00
Menards
ceiling tile,acrylic sheets,boards,plywood,
batteries,punch,hand saw,rags,ballasts,
filter bags,wrenches
259.28
Municipal Supply Inc
meters,wire,repair clamp
501.20
NBS Calibrations
clean,service,calibrate weights & scale
374.00
PK Safety Supply
gas monitor & boot
1,665.46
90.16
23,214.75
22,153.42
13.00
308.22
1,010.14
451.33
1,196.00
PR Diamond Products Inc
cutting blades
233.00
Staples Credit Plan
pads,file,folders,toner
289.99
State Hygienic Laboratory
contract lab services
195.00
Sterling Fire & Safety Inc
recharge & inspect fire extinguishers
185.00
Storey Kenworthy
paper,calc paper,finger moistener,date
stamp,paper
Terracon Consultants, Inc
soil & lab testing
Thompson True Value
electrical supplies
6.60
Times Republican
public notification
160.27
Van Meter Inc
fuses & lamps
197.99
Total
83.32
1,214.25
$76,325.81
BILL SCHEDULE # 637
BILLS PAID
JANUARY 2016
AFLAC
employee deductions
24.06
Alliant Energy
gas & electricity
81.57
Alliant Energy
gas & electricity
18,391.49
Alliant Energy
gas & electricity
1,061.33
Century Link
phone service
City of Marshalltown
sewer receipts - Dec 2015
storm sewer receipts - Dec 2015
84,363.05
landfill receipts - Dec 2015
13,404.40
Consumers Energy
electricity
166.75
Craig Schutt
office cleaning Dec 2015
460.00
Deb Clough
mileage
150.00
Edward A Phillips
deductible paid
ETS
bank fees
549.99
Heart of Iowa Communications
phone service
616.34
Internal Revenue Service
withholding taxes
9,880.14
Internal Revenue Service
withholding taxes
9,300.12
Iowa One Call
one call services
135.80
IPERS
pension
Jerry Young
board of trustees compensation
annual fee 2016
400.00
employee flex
290.00
Kenn Vinson
75.00
Laura Eilers
75.00
Lincoln National Life Ins
employee life insurance
373.15
Marshall County Engineers Office
fuel - Dec 2015
742.38
Marshalltown Area United Way
employee contributions
Payroll
payroll
25,614.15
Payroll
payroll
24,415.01
Petty Cash
replenish petty cash
Pitney Bowes Postage by Phone
postage
124.62
327,855.66
26.00
6,110.71
75.00
40.00
228.21
2,800.00
Rotary Club of Marshalltown
dues & meals
176.50
S L Baumeier
pay est #3
Steve Sincox
mileage Dec 2015
Stone Sanitation
garbage service
Teamsters Local 238
employee union dues
Treasurer State of Iowa
sales tax
9,786.00
sales tax
5,878.69
state withholding taxes
3,398.00
Tyler Technologies
computer program maint
United Bank & Trust
pension
United Bank & Trust
returned check
United Bank & Trust
bank fees
United Bank & Trust
returned Nacha
United Bank & Trust
bank fee
United Bank & Trust
returned Nacha
United Bank & Trust
bank fee
United Bank & Trust
pension
United Bank & Trust
returned check
United Bank & Trust
bank fee
6.00
UPS
postage
33.49
UPS
postage
16.64
UPS
postage
16.90
US Celllular
internet
26.91
US Cellular
cell phone service
Wellmark Blue Cross & Blue Shield
employee health insurance
Eilertson Inc
deposit return
42.42
Chris D Anderson
deposit return
35.46
Bol Bol Bol
deposit return
30.92
Martha Palomares
deposit return
75.60
Gabriela A Sanchez
deposit return
65.57
Mike L Bryan Jr
deposit return
23.73
Jordan C Wilson
deposit return
26.48
Ramon Figueroa Alas
deposit return
42.62
KMCC
deposit return
270.28
Rosa M Cruz
deposit return
77.38
Tyler McLain
overpayment refund
13,775.00
207.40
96.50
231.00
29,910.98
6,454.65
158.19
6.00
85.82
6.00
89.84
6.00
6,371.54
74.00
136.96
15,028.89
130.03
Ross L Hutcheson
overpayment refund
7.95
Nancy Noonan
overpayment refund
81.80
Robert C Grimes
overpayment refund
2.77
Penney Saver
overpayment refund
108.57
Doris F Lunde
overpayment refund
76.38
Bennie L Hennis
overpayment refund
29.54
Total
$620,935.33
SEWER DEPOSIT ACCOUNT
Activity for January
2016
Balance on January 1
Deposits for January
$105,040.90
$2,685.00
Interest paid to the City of Marshalltown
Check #2403
$10.90
Deposit refund for application to the Marshalltown Water Works
Check # 2404
Interest for September
January
Balance on January 31
$1,665.00
$10.16
$106,060.16
Compiled Financial Statements
And Supplementary Information
For the One Month Ended
January 31, 2016
2-09-2016 02:33 PM
INCOME STATEMENT
PAGE:
1
JANUARY 31ST, 2016
CURRENT PERIOD
ACTUAL
Y-T-D
ACTUAL
ANNUAL
BUDGET
Y-T-D
PCT
CURRENT PERIOD
PRIOR YEAR
Y-T-D
PRIOR YEAR
_______________________________________________________________________________________________________________________
OPERATIONAL
RESIDENTIAL
MULTI-FAMILY
117,184.95
14,529.17
852,752.22
107,907.31
1,489,176.00
196,706.00
57.26
54.86
120,219.24
14,819.92
856,696.96
111,820.37
COMMERCIAL
30,455.26
272,133.50
483,090.00
56.33
28,199.69
263,321.27
IRRIGATION
150.55
33,322.30
54,432.00
61.22
63.70
19,301.39
INDUSTRIAL
WHOLESALE
40,729.63
51,079.12
310,479.51
389,714.10
467,730.00
712,134.00
66.38
54.72
38,078.00
51,130.19
259,487.61
390,084.10
0.00
418.14
2,983.00
14.02
417.86
254,128.68
1,966,727.08
3,406,251.00
57.74
252,928.60
1,903,220.62
6,665.04
46,552.98
80,000.00
58.19
5,223.33
36,265.91
40.00
1,534.00
27,562.61
9,833.00
40,000.00
20,000.00
68.91
49.17
31.59
1,709.00
25,496.17
10,343.00
TESTING LABORATORY
MERCHANDISE SALES
252.00
0.00
1,925.00
131.10
4,000.00
1,600.00
48.13
8.19
298.00
15.00
2,853.50
1,201.74
INTEREST
RENTALS
192.25
0.00
3,713.72
0.00
8,000.00
1,050.00
46.42
0.00
168.40
0.00
3,359.09
750.00
80.00
0.00
5,920.80
0.00
8,000.00
0.00
74.01
0.00
435.00
0.00
9,738.03
0.00
0.00
500.00
1,080.00
2,050.00
2,500.00
3,000.00
43.20
68.33
150.00
100.00
810.00
1,425.00_
9,263.29
98,769.21
168,150.00
58.74
8,130.32
NON-METERED
TOTAL OPERATING REVENUE
NON-OPERATIONAL
CITY CONTRACT SERVICES
PENALTIES
CUSTOMER SERVICES
MISC INCOME
TIMBER SALES
CONNECTION FEES
TAPPING FEES
TOTAL NON-OPERATIONAL SALE
2,508.92_
92,242.44
_______________________________________________________________________________________________________________________
TOTAL REVENUE
OPERATING EXPENSES
SALARIES AND WAGES
263,391.97
2,065,496.29
3,574,401.00
57.79
261,058.92
1,995,463.06
75,837.22
621,343.67
1,056,911.00
58.79
116,230.71
619,954.30
PAYROLL TAXES & BENEFITS
OPTIONAL BENEFITS
31,659.22
4,474.40
238,362.33
12,418.92
421,262.00
40,925.00
56.58
30.35
36,819.56
4,570.54
218,428.79
11,481.72
UTILITIES
20,455.04
164,982.15
281,500.00
58.61
20,623.38
159,002.86
869.13
6,986.03
27,465.00
25.44
1,026.78
11,531.29
5,407.18
5,242.55
59,941.58
35,729.82
117,980.00
96,400.00
50.81
37.06
5,540.94
7,355.90
86,925.80
45,595.00
CHEMICALS
CONTRACT SERVICES
22,432.01
39,238.53
205,832.66
303,139.68
418,000.00
521,850.00
49.24
58.09
26,488.89
27,054.82
198,953.86
189,815.02
OTHER OPERATING EXPENSES
DEPRECIATION
0.00
44,766.56
0.00
313,365.92
0.00
573,418.00
0.00
54.65
0.00
45,492.73
0.00
318,449.11
FUELS
SUPPLIES
MAINTENANCE
_______________________________________________________________________________________________________________________
TOTAL OPERATING EXPENSE
250,381.84
1,962,102.76
3,555,711.00
55.18
291,204.25
1,860,137.75
MISCELLANEOUS EXPENSES
ECONOMIC DEVELOPMENT
225.00
0.00
675.00
0.00
8,900.00
8,000.00
7.58
0.00
225.00
0.00
675.00
8,000.00_
TOTAL NON-OPERATING EXPENSE
225.00
675.00
16,900.00
3.99
225.00
8,675.00
_______________________________________________________________________________________________________________________
TOTAL EXPENSES
INCR(DECR) RETAINED EARNINGS
250,606.84
1,962,777.76
3,572,611.00
12,785.13
102,718.53
1,790.00
54.94
5,738.47 (
291,429.25
30,370.33)
1,868,812.75
126,650.31
DETAILED WATER WORKS BALANCE SHEET
2-09-2016 03:00 PM
BALANCE SHEET
AS OF:
1
PAGE:
1
JANUARY 31ST, 2016
-WATER FUND
ACCOUNT#
TITLE
_____________________________________________________________________________________________
ASSETS
======
CASH ON HAND
330.00
PETTY CASH
CASH IN BANK
300.00
1,670,044.08
LESS : SINKING FUNDS
SEWER DEPOSIT FUND
0.00
0.00
SEWER CASH
STORM SEWER CASH
0.00
0.00
LANDFILL CASH
ACCOUNTS RECEIVABLE
0.00
290,696.47
ACCOUNTS RECEIVABLE-AMP
UNAPPLIED CREDITS
(
(
1,599.26)
37,346.46)
OTHER A/R
NON CURRENT RECEIVABLES
(
0.00
983.38)
MISC AR BILLINGS
MISC AR UNAPPLIED CREDITS
(
33,578.95
12,501.10)
INTEREST RECEIVABLE
CONTRACT RECEIVABLE
894.83
335.73
PREPAID INSURANCE
UNFINISHED CAP PRO
498.52
0.00
PREPAID BILLING SUPPLIES
MERCHANDISE FOR RESALE
PREPAID LIME SLUDGE
PREPAID COMPUTER MAINT
(
(
PREPAID HEALTH INS
STORED GRAIN
202,791.31)
32,284.91
0.00
0.00
SINKING FUND
TEMP CASH INVESTMENT
0.00
300,000.00
LESS IMPROVEMENT FUND ALLOCATI
LESS RESERVE FUND ALLOCATION
CAPITAL RESERVE INVESTMEN
IMPROVEMENT FUND
3,495.82
4,689.56)
0.00
0.00
(
RESERVE FUND
ECONOMIC DEVELOPEMENT FUND
500,757.26
100,000.00)
0.00
0.00
INVENTORY
LAND
0.00
1,112,720.58
PLANT & SOURCE OF SUPPLY
ACCUMULATED DEPR - PLANT
(
10,370,247.80
8,546,018.64)
DISTRIBUTION SYSTEM & PIPE
ACCUM DEPR DISTRIBUTION
(
11,231,437.31
3,522,903.92)
METERS
ACCUM DEPR - METERS
(
1,302,494.21
1,056,196.23)
MACHINE & EQUIPMENT
ACCUM DEPR - MACH & EQUIP
(
431,188.79
372,080.49)
VEHICLES
ACCUM DEPR - VEHICLES
(
216,583.69
178,623.34)
CAPITAL IMPROVEMENTS
ACCUM DEPR - CAPITAL IMPROVEME
(
102,106.28
45,084.18)
CAPITAL IMPROV - BUILDINGS
ACCUM DEPR - BUILDINGS
(
572,791.95
368,382.07)
OFFICE EQUIPMENT
390,111.59
2-09-2016 03:00 PM
BALANCE SHEET
AS OF:
1
PAGE:
2
JANUARY 31ST, 2016
-WATER FUND
ACCOUNT#
TITLE
_____________________________________________________________________________________________
ACCUM DEPR - OFFICE EQUIPMENT
(
371,930.53)
BOOSTER STATION
ACCUM DEPR - BOOSTER STATION
(
BOND ORIGINATION FEE
165,995.88
77,216.74)
0.00
13,830,547.44
TOTAL ASSETS
13,830,547.44
==============
LIABILITIES
===========
ACCOUNTS PAYABLE
A/P PENDING
PAYABLE TO SEWER FUND
62,422.19
(
PAYABLE TO STORM SEWER FUND
PAYABLE TO LANDFILL FUND
PAYABLE TO METER DEPOSIT FUND
DEFERRED AMP REVENUE
0.00
0.00
(
CUSTOMER DEPOSITS - SEWER
CURRENT REFUNDS PAYABLE
0.00
0.00
FICA/MED WITHHOLDING
STATE WITHHOLDING
3,515.59
0.00
UNITED WAY
UNION DUES
0.00
0.05
(
UNREIMB MEDICAL
DEP CHILD CARE
2,009.84
2,219.32
COBRA
WATER WORKS INS PORTION
157.22
0.00
(
(
CHILD SUPPORT
AFLAC
AR MISC CITY SALES TAX
AR MISC SCHOOL SALES TAX
938.03)
22.73)
0.00
0.00
ACCRUED VACATION
ACCRUED PAYROLL
ACCRUED SALES TAX
AR MISC STATE SALES TAX
106.00)
150.36
0.00
0.00
PENSION
IPERS
INS DEDUCTIBLE WITHHELD
VOLUNTARY LIFE INSURANCE
0.00
1,634.54)
0.00
1,982.46
SEWER INTEREST
FEDERAL WITHHOLDING
INS WITHHELD
PRETAX INSURANCE WITHHELD
114.56)
0.00
94,774.43
47,983.30
(
(
11,351.87
12.74)
72.93)
0.00
CURRENT PORTION OF LT DEBT
WA REVENUE CAPITAL LOAN NOTE
0.00
0.00
LESS : CURRENT PORTION
TOTAL LIABILITIES
0.00
223,665.10
2-09-2016 03:00 PM
BALANCE SHEET
AS OF:
1
PAGE:
3
JANUARY 31ST, 2016
-WATER FUND
ACCOUNT#
TITLE
_____________________________________________________________________________________________
EQUITY
======
RETAINED EARNINGS
TOTAL BEGINNING EQUITY
TOTAL REVENUE
TOTAL EXPENSES
TOTAL REVENUE OVER/(UNDER) EXPENSES
13,504,822.01
13,504,822.01
2,065,496.29
1,963,435.96
102,060.33
TOTAL EQUITY & REV. OVER/(UNDER) EXP.
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.
13,606,882.34
13,830,547.44
==============
DETAILED POOLED CASH
2-09-2016 03:01 PM
BALANCE SHEET
AS OF:
9
PAGE:
1
JANUARY 31ST, 2016
-POOLED CASH
ACCOUNT#
TITLE
_____________________________________________________________________________________________
ASSETS
======
POOLED CASH
POOL CASH - SW DEPOSITS
DUE FR0M WATER FUND
2,101,544.95
106,170.00
150.00
DUE FROM SEWER FUND
DUE FROM STORM SEWER FUND
0.00
0.00
DUE FROM LANDFILL FUND
DUE FROM SW MTR DEPOSIT
0.00
0.00
2,207,864.95
TOTAL ASSETS
2,207,864.95
==============
LIABILITIES
===========
ACCOUNT PAYABLE
DUE TO OTHER FUNDS
DUE TO SW MTR DEPOSITS
WAGES PAYABLE
150.00
2,101,544.95
106,170.00
0.00
ACCRUED SALES TAX
TOTAL LIABILITIES
0.00
2,207,864.95
EQUITY
======
RETAINED EARNINGS
TOTAL BEGINNING EQUITY
0.00
0.00
TOTAL REVENUE
0.00
TOTAL EXPENSES
TOTAL REVENUE OVER/(UNDER) EXPENSES
0.00
0.00
TOTAL EQUITY & REV. OVER/(UNDER) EXP.
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.
0.00
2,207,864.95
==============
INVESTMENT BREAKDOWN
January 2016
ACCOUNT
FUND
UNITED BANK & TRUST
JAN
DEC
INTEREST RATE INTEREST RATE
DATE ISSUED DATE MATURED CURRENT VALUE PREVIOUS VALUE
0.12%
0.12%
07/01/07
DAILY
$
2,079,737.47
$
2,095,104.38
CD 55448 (GNB Bank)
General
0.52%
0.52%
02/12/15
02/12/16
$
100,000.00
$
100,000.00
CD 14512 (United Bank & Trust)
General
0.55%
0.55%
08/19/15
08/19/16
$
100,000.00
$
100,000.00
CD
General
0.53%
0.53%
08/07/15
08/07/16
$
100,000.00
$
100,000.00
Cap Reserve
0.51%
0.51%
05/22/15
05/22/16
$
300,000.00
$
300,000.00
General
0.56%
0.56%
09/11/05
09/11/16
$
$
100,000.00
2,779,737.47
$
$
100,000.00
2,795,104.38
55642 (GNB Bank)
SUB TOTAL
CURRENT TOTAL
Current Average Monthly Yield
LAST MONTH TOTAL
Last Month Average Monthly Yield
LAST YEAR TOTAL
Last Year Average Monthly Yield
$ 2,779,737.47
0.223%
$2,795,104.38
0.222% .
$2,487,208.05
0.223%
Project
#
1172-000-PLANT & SOURCE OF SUPPLY
Raise Well # 5
New Phosphate Feed System
Treatment Facility Improvement
Standby Power
SCADA Update
High Service Pump Rehab
Clarifier Inspection
Computer Replacement
Laptop Computer
Chlorine Analyzer
New Chlorine Storage Tanks
Abandon Well #14
Reservoir Earthwork
2014-2015
BUDGET
$30,000.00
$5,000.00
$705,000.00
$1,567,800.00
PROPOSED
CAPITAL IMPROVEMENTS
JULY 1,2015-JUNE 30,2016
AS OF 1/31/16
2014-2015
2014-2015
APPROVED
EXPEND.
2015-2016
EXPEND.
TOTAL
EXPENDITURES
$275,993.41
$63,519.50
$324,509.91
$72,769.50
$5,000.00
$5,000.00
$5,000.00
$17,004.53
$17,004.53
$17,004.53
$112,952.00
$52,951.83
$52,951.83
$380,000.00
$600,000.00
$38,934.85
$189,890.90
$23,665.75
$38,934.85
$189,890.90
$23,665.75
$38,934.85
$372,498.15
$44,145.75
$38,934.85
$50,000.00
$22,647.19
$22,647.19
$22,647.19
1178-000 - EQUIPMENT
Handheld Computer
Confined Space Equipment & Detector
$10,000.00
$6,000.00
$3,441.00
$3,441.00
$3,441.00
1180-000-VEHICLES
Plant Truck
$25,000.00
1182-000-GENERAL
Cost of Service Study
$45,000.00
$14,588.70
$14,588.70
$14,588.70
1184-000-BUILDING
New Office Roof
$50,000.00
$767,637.83
$707,637.66
$968,491.41
11502
92
11501
$48,516.50
$9,250.00
$30,000.00
$5,000.00
$6,913,200.00
$1,567,800.00
$300,000.00
$50,000.00
$6,000.00
$2,000.00
$2,500.00
$5,000.00
$10,000.00
$13,000.00
2015-2016
APPROVED
$275,993.41
$63,519.50
93
$48,516.50
$9,250.00
2015-2016
BUDGET
100
1170-000-LAND
1174-000-DISTRIBUTION SYSTEM
Valve Replacement
Fire Hydrant Replacement
Water Main Replacement
W South St Main
Washington St Main
18th Ave Main Extention
Tower Paintings
TIG E South St Extention
1176-000 - METERS
Meter Program
82
31401
83
31402
94
31502
91
41501
99
31503
$20,000.00
$16,500.00
$0.00
$843.75
$843.75
$48,312.50
$1,000,000.00
$5,677.50
$5,677.50
$843.75
$843.75
$182,607.25
$20,480.00
$4,392.75
$4,218.75
$182,607.25
$20,480.00
$50,000.00
$14,750.04
$14,750.04
$20,000.00
$35,000.00
$61,065.15
1186-000-OFFICE EQUIPMENT
1188-000 BOOSTER STATION
Totals
$3,444,300.00
$282,968.79
$289,892.79
$10,225,500.00
MONTHLY REPORT
FOR THE MONTH OF
January 2016
DISTRIBUTION
THIS MONTH
2015/2016
YEAR TO DATE
2014/2015
YEAR TO DATE
NEW WATER MAINS (ft)
0
310
0
MAINS REPAIRED
1
8
9
HYDRANTS REPLACED
0
0
3
NEW HYDRANTS INSTALLED
0
1
0
HYDRANTS REPAIRED
0
3
4
VALVES INSTALLED
0
2
1
VALVES REPAIRED
0
2
1
ACTIVITY
Outside Crew haul rock. Move snow. Safety training.
SPECIAL PROJECTS:
CUSTOMER SERVICE
THIS MONTH
2015/2016
YEAR TO DATE
2014/2015
YEAR TO DATE
511
3422
3216
NEW METERS INSTALLED
1
15
19
METERS REPAIRED
0
0
3
TAPS FOR NEW SERVICE
4
8
3
RETAPS
0
0
0
FROZEN METERS
9
22
19
ACTIVITY
SERVICE CALLS
SIGNED
Production Report - January 2016
RAW MONTH
RAW YR TO DATE
2016
127,221,000
FINISHED MONTH
2016
122,162,000
2015
124,144,000
2015
121,024,000
FY15-16
919,572,000
FIN. YR TO DATE FY15-16
901,396,000
FY14-15
900,300,000
FY14-15
887,892,000
MINIMUM DAY
3,170,000
PUMPAGE
MAXIMUM DAY
4,371,000
NORTH RURAL WATER
4,283,048
AVERAGE DAY
3,940,710
SOUTH RURAL WATER
4,615,908
WEST RURAL WATER
5,455,164
COST PER 1000 GALLONS
CHEMICALS
0.5893
GRUNDY RURAL WATER
21,820,028
ENERGY
0.1376
RURAL WATER TOTAL
36,174,148
LABOR
0.2445
BOOSTER STATION
17,841,000
TOTAL COST
0.9713
PLANT USAGE
4,264,000
CHEMICAL USAGE
CHEMICAL
CHLORINE
CARBON DIOXIDE
FLUORIDE
LIME
PHOSPHATE
SODIUM CHLORITE
LIME RESIDUAL REMOVAL
#
3
4
5
6
7
8
9
11
14
15
MONTHLY
2,032,453
4,699,596
1,893,733
8,079,404
1,770,556
7,730,355
6,364,235
19,970,060
0
75,177,664
POUNDS
201,790
31,889
2,500
278,520
905
1,701
CONTRACT/MONTH
PRICE
0.1009
0.0400
$
$
COST
20,362.50
1,275.56
0.3935
0.0710
0.9850
0.7038
27500.0000
TOTAL
$
$
$
$
$
$
983.82
19,774.92
890.93
1,197.21
27,500.00
71,984.94
WELL PUMPAGE
YEAR TO DATE
77,265,857
36,193,426
2,994,751
54,451,350
29,469,296
31,324,599
133,588,144
229,123,369
0
326,161,660
Director of Water Production
MONTHLY FLOWS FOR THE TREATMENT PLANT,
CIWA AND THE BOOSTER STATION
PUMPAGE (1000'S)
CIWA
BOOSTER
CITY
MAX DAY
43,148
18,548
92,441
5,024
36,479
16,492
81,642
4,872
51,582
26,464
89,003
6,689
46,710
29,520
88,508
5,466
47,143
20,724
93,547
5,953
47,064
19,936
87,879
5,251
44,381
22,455
95,810
5,144
41,615
22,504
94,989
5,223
41,226
20,311
84,294
4,909
40,354
19,217
86,588
4,581
31,187
17,936
87,010
4,589
41,420
18,044
77,994
4,306
1,403.6
690.8
2,903.3
5,167.3
BOOSTER STATION %
TOTAL TOTAL -CIWA
14%
20%
14%
20%
19%
30%
22%
33%
15%
22%
15%
23%
16%
23%
16%
24%
16%
24%
15%
22%
15%
21%
15%
23%
16%
24%
MONTH
Jan-14
Feb-14
Mar-14
Apr-14
May-14
Jun-14
Jul-14
Aug-14
Sep-14
Oct-14
Nov-14
Dec-14
Daily Avg.
TOTAL
135,589
118,121
140,585
135,218
140,690
134,943
140,191
136,604
125,520
126,942
118,197
119,414
4,306.9
CIWA
32%
31%
37%
35%
34%
35%
32%
30%
33%
32%
26%
35%
33%
Jan-15
Feb-15
Mar-15
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Daily Avg.
121,024
108,692
129,290
131,641
142,825
142,324
144,514
140,401
131,251
130,033
115,373
117,662
4,260.4
36,211
33,620
39,253
39,160
39,707
45,042
45,068
41,761
38,958
38,444
38,124
37,600
1,295.7
17,721
15,835
18,144
19,610
20,158
20,304
22,293
24,022
22,880
22,326
17,539
17,523
653.0
84,813
75,072
90,037
92,481
103,118
97,282
99,446
98,640
92,293
91,589
77,249
80,062
2,964.6
4,536
4,424
4,996
4,778
5,650
6,040
5,442
5,568
5,160
4,896
4,520
4,250
5,021.7
15%
15%
14%
15%
14%
14%
15%
17%
17%
17%
15%
15%
15%
21%
21%
20%
21%
20%
21%
22%
24%
25%
24%
23%
22%
22%
30%
31%
30%
30%
28%
32%
31%
30%
30%
30%
33%
32%
30%
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Jul-16
Aug-16
Sep-16
Oct-16
Nov-16
Dec-16
Daily Avg.
122,162
36,174
17,841
85,988
4,371
15%
21%
30%
3,940.7
21%
30%
23%
23%
33%
29%
30%
39%
AVERAGE
MEDIAN
MAX
133,853
132,453
171,799
1,247.4
575.5
2,773.8
4,371.0
15%
MONTHLY AVERAGES - PAST 10 YEARS
39,130
22,041
94,723
5,182
16%
38,523
20,998
93,447
5,063
16%
57,412
34,049
128,282
7,290
22%
2ND LARGE
MIN
169,069
108,552
53,806
29,442
33,930
15,835
123,778
74,524
6,768
4,222
22%
12%
30%
17%
37%
24%
2ND SMALL
108,692
30,044
16,046
75,060
4,240
12%
18%
24%
MONTHLY WHOLESALE SALES
CIWA METERED USAGE (1000'S)
NORTH
SOUTH
WEST
GRUNDY
5,349
5,439
6,695
25,664
4,915
4,997
3,067
23,499
6,849
6,656
8,444
29,633
5,733
5,839
9,479
25,659
6,053
4,959
9,046
27,085
6,532
4,828
8,380
27,325
5,684
4,456
7,982
26,259
5,153
4,230
6,870
25,362
5,489
4,018
6,558
25,160
5,657
3,618
5,680
25,399
4,005
3,094
4,660
19,428
5,217
4,249
6,306
25,648
182.6
154.5
227.9
838.7
MONTH
Jan-14
Feb-14
Mar-14
Apr-14
May-14
Jun-14
Jul-14
Aug-14
Sep-14
Oct-14
Nov-14
Dec-14
Daily Avg.
TOTAL
43,148
36,479
51,582
46,710
47,143
47,064
44,381
41,615
41,226
40,354
31,187
41,420
1,403.6
Jan-15
Feb-15
Mar-15
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Daily Avg.
36,211
33,620
39,253
39,160
39,707
45,042
45,068
41,761
38,958
38,444
38,124
37,600
1,295.7
4,574
4,101
5,281
5,398
5,665
6,449
6,197
5,411
5,421
5,422
5,151
4,585
174.4
4,338
4,026
4,481
3,825
3,946
4,124
3,753
3,979
3,893
3,759
3,940
3,804
131.2
5,299
4,936
5,891
6,309
6,907
8,440
7,947
7,515
7,007
5,939
5,903
5,715
213.2
22,000
20,556
23,600
23,627
23,190
26,029
27,171
24,855
22,637
23,324
23,129
23,496
777.0
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Jul-16
Aug-16
Sep-16
Oct-16
Nov-16
Dec-16
Daily Avg.
36,174
4,283
4,616
5,455
21,820
AVERAGE
MEDIAN
MAX
1,247.4
147.7
159.2
188.1
752.4
MONTHLY AVERAGES - PAST 5 YEARS
41,733
5,558
4,459
6,980
24,735
40,700
5,421
4,481
6,695
24,205
57,412
7,339
6,656
11,594
36,567
2ND LARGE
MIN
53,806
31,187
7,190
4,005
5,839
1,676
11,399
1,296
33,127
19,428
2ND SMALL
33,620
4,101
3,094
3,067
20,556
PROPERTY TAX LIENS TO CERTIFY - FEBRUARY 2016
NAME
SERVICE ADDRESS
AMOUNT
Candice S & Blake R Callaway
302 S 6th St
$135.01
Socorro Garcia DeGonzalez & Mario A Gonzalez
620 Union St
$110.91
Dennis & Edith Ellison
301 N 3rd St
$426.07
JEH Rentals LC
816 N 4th Ave
$44.45
Brant E & Celeste M Luense
1612 W State St
$47.44
Elisa Mata & Federico Guzman
503 Summit St
$20.99
River Birch IHA LTD Partner
1601 Marion St I1
$90.44
TOTAL
$875.31
Page 1 of 1
CONSTRUCTION PROGRESS PAYMENT
PROJECT DESCRIPTION:
2 MG RESERVOIR EARTHWORK PRE-LOAD
CONTRACTOR
S L BAUMEIER
ADDRESS
PO BOX 17
205 E State St PO Box 1420
HAVERHILL IA 50120
Marshalltown, IA 50158
ESTIMATE #
4
FOR PERIOD:
X
PARTIAL PAYMENT
*
FINAL PAYMENT
OWNER: Marshalltown Water Works
BASE CONTRACT PRICE
$
CHANGE ORDER #
DATE OF CONTRACT
11/4/2015
FROM:
1/11/2016
COMPLETION DATE
12/31/2015
TO:
2/11/2016
OWNER'S P.N.
61501
MATERIALS ON HAND
$
$
CONSTRUCTION COMPLETED
$
84,429.20
CHANGE ORDER #
$
TOTAL AMOUNT EARNED
$
84,429.20
CHANGE ORDER #
$
PERCENT PROJECT COMPLETE
CHANGE ORDER #
$
LESS 5% RETAINAGE
$
4,221.46
CHANGE ORDER #
$
LESS PREVIOUS PAYMENT
$
61,520.58
TOTAL ADJUSTED
CONTRACT PRICE
$
AMOUNT DUE THIS ESTIMATE $
18,687.16
REQUESTED BY
112,952.00
112,952.00
75%
APPROVED BY
CONTRACTOR
OWNER
TITLE
CEO & General Manager
TITLE
DATE
DATE
APPROVED FOR PAYMENT BY
DATE
PROGRESS ESTIMATE
2/11/2016
Date:
Marshalltown Water Works - Marshalltown, IA
A
B
Item #
C
E
F
ESTIMATED QUANTITIES
Description
MOBILIZATION
D
Quantity
Unit
Unit Cost
G
H
WORK COMPLETED
Total Cost
Quantity
to Date
Total
Completed
E*G
I
J
K
MATERIAL
PRESENTLY
STORED*
TOTAL
%
Cost
(Not in H)
Completed
and Stored
H+I
Complete
J/F
L
M
Balance to
Finish
F-J
Retainage
J * 5%
1
LS
$ 1,367.84
$1,367.84
1
$1,367.84
$1,367.84
100%
$0.00 $
68.39
800
LF
$
2.25
$1,800.00
800
$1,800.00
$1,800.00
100%
$0.00 $
90.00
SEED
3
ACR
$ 3,000.00
$9,000.00
0
$0.00
$0.00
0%
$9,000.00 $
PLATES
6
EA
$ 1,000.00
$6,000.00
6
$6,000.00
$6,000.00
100%
$0.00 $
STRIP TOPSOIL
2312
CY
$
1.38
$3,190.56
2312
$3,190.56
$3,190.56
100%
$0.00 $
159.53
CLASS 10 EXCAVATION
31584
CY
$
2.90
$91,593.60
24852
$72,070.80
$72,070.80
79%
$19,522.80 $
3,603.54
$84,429.20
75%
$28,522.80 $
4,221.46
SILT FENCE
TOTAL
$112,952.00
$84,429.20
$0.00
300.00
2016 PICKUP
TRUCK SPECIFICATIONS
The Marshalltown Water Works, a nontaxable city owned utility would like to purchase a 2016
model year pickup truck. The vehicle will be used for in-town driving and off road use in our
well field. Competitive quotations are being solicited from local dealerships. A full size truck is
desired. The successful bidder will be chosen based on the lowest net price after trade.
The following items shall be considered the minimum requirements for the vehicle.
1. PICKUP TYPE – The truck shall be a 2016 model year with a four wheel drive
suspension, regular cab and a cargo box length of 8 feet.
2. EXTERIOR – The exterior shall be white in color
3. INTERIOR – The interior shall be black or gray in color and have vinyl seat and floor
coverings.
4. POWERTRAIN - The pickup shall have a gasoline powered engine producing a
minimum of 355 horsepower, automatic transmission and locking rear differential.
5. TOWING – The pickup shall be equipped with a 2” receiver hitch and a trailer wiring
plug.
6. EXTRAS – The truck shall include a bed liner designed to protect the floor, walls and
tailgate. The vehicle shall be equipped with all-terrain tires.
7. The vehicle purchase will involve the trade of a 2000 Jeep Cherokee 4WD with
approximately 64,000 miles.
Submit questions and pricing to Steve Sincox. Bids are due February 10th at 10:00 a.m. and will
be considered at the next regular Water Works Board of Trustees meeting on February 16th.
205 E. STATE ST. • P.O. BOX 1420 • MARSHALLTOWN, IA 50158 • PHONE (641) 753-7913 • FAX (641) 753-7347
www.marshalltownwater.com
TREATMENT PLANT PICKUP QUOTATIONS
DEALER
PRICE
INCENTIVE/
REBATE
TRADE
NET
CLEMONS
$
32,491.41 $
7,000.00 $
3,000.00
$ 22,491.41
JENSEN
$
35,480.00 $ 10,605.00 $
2,200.00
$
22,675.00
KEN WISE - DODGE
$
33,830.00 $
6,415.00 $
2,000.00
$
25,415.00
KEN WISE - GMC
$
35,391.00 $
7,500.00 $
2,500.00
$
25,391.00
PIPE LOCATING EQUIPMENT QUOTATIONS
DEALER
MUNICIPAL
MNGMT. CORP.
USA
BLUEBOOK
MUNICIPAL
SUPPLY
PRICE
$3,200.00
$3,475.00
$4,200.00
PL-2000 MULTI-FREQUENCY
PIPE & CABLE LOCATOR
6
4
1
2
3
Standard Items
1
2
3
4
5
6
Transmitter with LCD Display and Switches
Receiver with LCD Display and Controls
Direct Connection Cables and Clamps
Ground Stake (use with 3 )
Operating Instructions & Quick Ref. Guide (not shown)
Padded Carrying Case
Optional Accessories (Not Shown)
Inductive Clamp/Cables
Cable Drum with 50 yards cable (for Loop Method)
9 12v Battery Cables & Clamps
10 8.125 kHz Sonde (for sewers)
11 512 Hz Bendie Sonde
7
8
Features
Specifications
• The PL-2000 Transmitter offers 3.0 watts power output in the
Direct Connection operating mode, allowing locates for much
longer distances than the lower powers typical in other
transmitters.
Transmitter:
• The light-weight, balanced PL-2000 Receiver offers 4 different
operating modes: “Peak” mode, for the most accurate locates
and for depth measurement; “Null” mode, for fast, easy tracking; “Dist” mode, for even longer distances; “Sonde” mode,
for locating sewer sondes and measuring their depths.
• Transmitting Mode
• Antenna
• Power Supply
• The PL-2000 has 3 “active” frequencies at 512 Hz, 8.125 kHz,
and 26.725 kHz; plus 2 “passive” frequencies at 50/60 Hz
(current flowing A/C) and Radio (15 kHz–25 kHz).
• Simultaneously transmit both 8.125 kHz and 26.725 kHz in the
“Mix” mode in the Transmitter.
• Detects poor “ground” conductivity at the Transmitter in the
Direct Connection operating mode.
• Frequency
• Output Power
• Battery Life
• Weight
• Size
Receiver:
• Frequency
: 26.725 kHz, 8.125 kHz, and 512 Hz
“Radio” Mode: 15 kHz - 25 kHz
“Live Cable” Mode: 50/60 Hz AC
Operating Modes
: ”Peak”, “Null”, “Dist”, and “Sonde”
Power Supply
: DC 9 Volts (6 “A” size batteries)
Battery Life
: 8 Hours Continuous (Alkaline)
Operating Temperature : minus 10 C to 50 C
Weight
: 4.4 lb.
Size
: 5.2 inches by 11 inches by 24 inches
• “Auto Off” functions in both the Transmitter and Receiver shut
off their operations after a set time period if they are accidentally
left “On.”
•
•
•
•
•
•
Manufactured by:
Distributed by:
• Current measurement in the depth function indicates if the
measured depths are correct for congested utilities.
SubSurface Locators
4040 Moorpark Avenue, Suite 104
San Jose, CA 95117
(408) 249-4673 (Phone), (408) 249-9653 (Fax)
: 26.725 kHz, 8.125 kHz, and 512 Hz
: .5 watts Inductive mode,
3.0 watts Direct mode
: Continuous Wave (non-modulating)
: Single Coil Antenna
: DC 12 Volts (8 “D” size batteries or
external 12v battery)
: 20 Hours Typical (Alkaline)
8 Hours at Max Power
: 5.5 lb.
: 11 inches by 9.5 inches by 4.1 inches
RESOLUTION SETTING PUBLIC HEARING ON PROPOSED PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST
AND DIRECTING PUBLICATION OF NOTICE TO BIDDERS FOR THE
MARSHALLTOWN WATER WORKS PLANT IMPROVEMENTS –
GROUND STORAGE RESERVOIR AND STANDBY POWER PROJECT
WHEREAS, there is now on file in the office of the Secretary of the Marshalltown
Water Works Board of Trustees of the City of Marshalltown, Iowa, proposed plans,
specifications, form of contract, and estimated cost for the Marshalltown Water Works
Plant Improvements – Ground Storage Reservoir and Standby Power Project in the City of
Marshalltown, Iowa as is fully set forth in the plans and specifications aforesaid, and
WHEREAS, the cost of the said improvement is in excess of $25,000.00 and a public
hearing on the plans, specifications, form of contract, and the estimated cost of said
improvement is required by law and that notice thereof shall be given as required by law,
and
WHEREAS, it is intended that the cost of said improvement shall be paid from
such funds as the Water Works Board may legally use for such purposes or from the
proceeds from the issuance of such bonds as may be legally used for such purposes or
any combination of the above methods of financing.
NOW, THEREFORE, BE IT RESOLVED BY THE MARSHALLTOWN, IOWA
BOARD OF WATER WORKS TRUSTEES:
Section 1.
That the Board does hereby order the construction of the
improvement above set out in the City of Marshalltown, Iowa, which public improvement
is fully and particularly described in the plans and specifications now on file in the office of
the Water Works Secretary of Marshalltown, Iowa.
Section 2.
That the method of construction shall be by contract in accordance
with the plans and specifications and general stipulations for the said improvement
approved by the Board.
Section 3.
The Contractor will be paid in monthly estimates for work completed
and materials on hand as set out in the specifications. The project shall begin on or near
the approximate starting date as specified on the form of proposal and shall be completed
within the specified number of working days also indicated thereon.
Section 4.
That the said improvement shall be paid for from such funds of the
Board as may be legally used for such purposes or from the proceeds of the issuance of
such bonds as may be legally issued for such purposes, or from any combination of
methods of financing and will be paid in accordance with the Notice to Bidders duly
published in connection therewith.
Section 5.
The Secretary is hereby directed to publish notice of hearing on
plans, specifications, form of contract and estimated cost in the manner provided by law
for the public improvement outlined herein and that any person interested therein may
appear and make objections thereto, if any he has. This Board will meet in the Water
Works Office, 205 East State Street, Marshalltown, Iowa at 12:00 noon local time on the
7th day of March, 2016 for the purpose of hearing all of said objections so made and for
taking final action upon the plans, specifications and form of contract now on file.
Section 6.
The Secretary is further directed to advertise for bids in the manner
provided by law for the construction of said improvement setting forth in said notice such
necessary pertinent information as will advise prospective bidders thereof together with
the proposed manner of payment for the work to be constructed and that such bids be filed
and received in the office of the Secretary, 205 East State Street, Marshalltown, Iowa, up
to 2:00 pm local time on February 26, 2016 at which time, date, and place the Secretary
will open such bids. The bids will then be reviewed and referred to the Board of Trustees
for their consideration of such bids as shall be filed in connection with the improvement
herein ordered and in compliance with the notice of taking bids therein, hereby ordered to
be published.
Passed this 16th day of February, 2016 and signed this 16th day of February, 2016.
Kenn Vinson, Chairman
Water Works Board of Trustees
ATTEST:
________________________________
PROPOSED REVENUE REQUIREMENT
2016 - 2017
2011-2012
(ACTUAL)
Operational
Residential
Multi-Family
Commercial
Irrigation
Industrial
Wholesale
Non-Metered
Non-operational
City Contracts
Penalties
Customer Service
Lab. Fees
Merchandise Sales
Interest
Rentals
Misc. Income
Connection Fees
Tapping Fees
$
$
$
$
$
$
$
1,356,850.00
179,976.00
446,971.00
87,577.00
458,663.00
554,103.00
1,018.00
2012-2013
(ACTUAL)
$
$
$
$
$
$
$
1,426,968.00
185,428.00
432,400.00
54,397.00
426,795.00
666,040.00
1,292.00
2013-2014
(ACTUAL)
$
$
$
$
$
$
$
1,430,063.00
185,965.00
437,663.00
60,085.00
435,378.00
705,973.00
3,457.00
2014-2015
(ACTUAL)
$
$
$
$
$
$
$
1,453,089.00
190,507.00
449,465.00
23,560.00
461,704.00
667,814.00
3,095.00
2015-2016
(BUDGET)
$
$
$
$
$
$
$
1,489,176.00
196,706.00
483,090.00
54,432.00
467,730.00
712,134.00
2,983.00
2015-16
@50%
$
$
$
$
$
$
$
735,567.27
93,378.14
241,678.24
33,171.75
269,749.88
338,634.98
418.14
2016-2017
(BUDGET)
$
$
$
$
$
$
$
1,564,065.00
220,598.00
460,461.00
32,097.00
525,840.00
707,883.00
2,156.00
$ 3,085,158.00
$ 3,193,320.00
$ 3,258,584.00
$ 3,249,234.00
$ 3,406,251.00
$ 1,712,598.40
$ 3,513,100.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
62,187.00
33,753.00
22,851.00
4,227.00
308.00
8,879.00
300.00
10,004.00
1,656.00
1,400.00
145,565.00
$ 3,230,723.00
59,918.00
30,984.00
16,096.00
3,831.00
202.00
6,149.00
1,050.00
7,451.00
3,725.00
1,750.00
131,156.00
$ 3,324,476.00
62,107.00
35,729.00
22,168.00
3,291.00
2,950.00
5,462.00
1,050.00
7,176.00
1,250.00
825.00
142,008.00
$ 3,400,592.00
62,094.00
38,877.00
21,343.00
4,492.00
1,562.00
5,503.00
1,800.00
12,894.00
191,560.00
1,725.00
341,850.00
$ 3,591,084.00
80,000.00
40,000.00
20,000.00
4,000.00
1,600.00
8,000.00
1,050.00
9,400.00
2,500.00
3,000.00
169,550.00
$ 3,575,801.00
39,887.94
27,522.61
8,299.00
1,673.00
131.10
3,521.47
5,840.80
1,080.00
1,550.00
89,505.92
$ 1,802,104.32
78,500.00
42,000.00
20,600.00
4,000.00
1,300.00
6,500.00
1,050.00
10,000.00
8,420.00
3,000.00
175,370.00
$ 3,688,470.00
2/11/2016
BUDGETED OPERATING EXPENSES
2016 - 2017
ACCT
PLANT
DISTRIBUTION
SERVICE
OFFICE
EMPLOYEE SALARIES
100 Operational
Subtotal
372,741
$372,741
247,864
$247,864
140,096
$140,096
296,123
$296,123
EMPLOYEE BENEFITS
Health Insurance
Pension
IPERS
FICA/Medicare
Life Insurance
Mileage
Registration
Annual Dues
Tuition
Lodging
Food
Travel
Safety Clothing
Safety Training
Medical (Work-Comp)
Subtotal
51,295
49,403
17,828
28,260
857
700
4,000
750
500
1,000
600
1,600
1,000
1,400
300
$159,491
46,028
32,608
12,406
18,962
582
625
1,500
750
500
1,100
600
1,700
3,000
1,000
1,500
$122,860
20,097
15,668
8,398
10,717
309
200
200
0
250
100
100
0
500
600
250
$57,390
25,175
48,812
12,210
22,577
804
4,000
2,000
5,000
100
1,500
2,000
2,200
0
500
100
$126,978
201
202
203
204
205
206
207
208
210
211
212
213
214
215
216
Page 1
SUB-TOTAL
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
CHANGE
1,056,823
$1,056,823
-0.01%
142,594.20
146,491.56
50,842.10
80,515.53
2,550.91
5,525.00
7,700.00
6,500.00
1,350.00
3,700.00
3,300.00
5,500.00
4,500.00
3,500.00
2,150.00
$466,719
0.98%
2/12/2016
2016 - 2017
ACCT
301
302
303
304
309
PLANT
UTILITIES
Electric
Natural Gas
Telephone
Storm Sewer
Internet
501
502
503
504
505
SERVICE
243,000
16,000
1,500
Subtotal
401
402
403
404
405
406
407
408
DISTRIBUTION
DEPRECIATION
Plant
Distribution
Meter
Building
Capital Improvement
Vehicle
Equipment
Booster Station
Subtotal
FUELS
Regular Gas
Oil
Grease
Diesel Fuel
LP Gas
Subtotal
500
$261,000
$0
$0
330,000
0
0
0
0
129,908
0
0
0
0
34,000
0
5,538
0
14,800
20,042
2,500
$167,250
12,257
0
$335,538
2,800
300
50
4,000
100
$7,250
4,500
700
150
8,500
100
$13,950
Page 2
$46,257
6,000
140
25
0
100
$6,265
OFFICE
SUB-TOTAL
9,000
4,000
6,000
1,600
500
$21,100
$
$
$
$
$
0
0
0
15,000
4,450
0
6,269
$
$
$
$
$
$
$
$
$25,719
$
$
$
$
$
$0
CHANGE
252,000.00
20,000.00
7,500.00
1,600.00
1,000.00
$282,100
-0.25%
330,000.00
129,908.00
34,000.00
15,000.00
4,450.00
32,595.00
26,310.68
2,500.08
$574,764
0.23%
13,300.00
1,140.00
225.00
12,500.00
300.00
$27,465
0.00%
2/12/2016
2016 - 2017
ACCT
601
602
603
604
605
606
607
608
614
601
602
603
604
605
609
603
604
601
602
610
PLANT
SUPPLIES
Laboratory
Plant
Building
Wells
General
Safety Equipment
Cleaning
Health / First Aid
CIWA Meter Pits
Distribution
Shop
Leak Supplies
Hydrants/Valves
Booster Station
Data-Processing
Service Repair Supplies
Meter Repair Supplies
Billing Supplies
Administration
Operational Permits
Subtotal
19,000
2,500
200
1,000
2,000
3,000
1,200
500
1,000
DISTRIBUTION
SERVICE
OFFICE
SUB-TOTAL
1,000
450
10,000
3,000
32,280
5,000
2,500
500
2,500
7,500
250
500
2,000
5,000
2,500
2,500
$30,400
$53,730
Page 3
$9,750
4,500
600
5,000
$24,100
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
19,000.00
2,500.00
1,200.00
1,000.00
12,000.00
3,000.00
1,200.00
1,700.00
1,000.00
10,000.00
5,000.00
32,280.00
5,000.00
2,500.00
5,500.00
2,500.00
2,500.00
4,500.00
600.00
5,000.00
$117,980
CHANGE
0.00%
2/12/2016
2016 - 2017
ACCT
701
702
703
704
705
707
708
709
710
711
712
713
715
801
802
803
804
805
807
808
908
PLANT
MAINTENANCE
Vehicle
Equip/Machine
Grounds
Well Field
Towers
Reservoirs
Booster Station
Office Machine Maint.
Heating & Air Cond.
Building
Computer
Safety Equipment
Generator
Subtotal
1,000
3,500
2,500
500
3,500
$42,000
CHEMICALS
Pebble-Lime
Carbon-Dioxide
Chlorine
Fluoride
Poly-Phosphate
Polymer
Sodium Chlorite
Lime Sludge Removal
Subtotal
280,000
23,000
44,000
25,000
18,000
9,000
20,000
403,500
$822,500
1,500
15,000
2,500
12,000
DISTRIBUTION
2,000
10,000
SERVICE
OFFICE
SUB-TOTAL
1,200
750
500
500
500
950
500
1,600
$16,050
3,000
700
2,000
31,500
1,000
$2,950
$
$
$
$
$
$
$
$
$
$
$
$
$
$37,700
$
$
$
$
$
$
$
$
$0
Page 4
$0
$0
CHANGE
4,700.00
25,750.00
3,000.00
12,000.00
500.00
500.00
950.00
3,000.00
1,700.00
5,500.00
34,500.00
3,100.00
3,500.00
$98,700
2.39%
280,000.00
23,000.00
44,000.00
25,000.00
18,000.00
9,000.00
20,000.00
403,500.00
$822,500
3.72%
2/12/2016
2016 - 2017
ACCT
911
902
904
905
906
907
909
910
911
912
921
922
950
853
954
955
956
958
PLANT
CONTRACT SERVICE
Laboratory
Insurance
Bank Services
Cleaning
Engineering
Computer
Legal
Accounting Service
Postage
Public Notices
One-call phone
One-call Fees
Bad-Debt
Interest
Board Compensation
Returned Checks
Overpayments
Economic Dev
Subtotal
GRAND TOTAL
DISTRIBUTION
SERVICE
OFFICE
6,000
$6,000
$0
$0
$2,036,920
$621,705
$262,707
Page 5
62,000
5,000
6,000
3,000
10,000
12,000
14,000
20,000
11,000
250
3,200
5,000
66,383
900
1,000
2,000
10,500
$232,233
$763,952
SUB-TOTAL
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
CHANGE
6,000.00
62,000.00
5,000.00
6,000.00
3,000.00
10,000.00
12,000.00
14,000.00
20,000.00
11,000.00
250.00
3,200.00
5,000.00
66,383.00
900.00
1,000.00
2,000.00
10,500.00
$238,233
45.49%
$3,685,284
3.12%
2/12/2016
TOTAL REVENUES & EXPENSES
3,600,000
3,500,000
3,400,000
3,300,000
3,200,000
3,100,000
REVENUE
EXPENSES
Linear
(REVENUE)
Linear
(EXPENSES)
3,000,000
2,900,000
2,800,000
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
11/24/2015
HISTORICAL & PROJECTED EXPENDITURES
$3,700,000
$3,200,000
$2,700,000
$2,200,000
$1,700,000
$1,200,000
$700,000
$200,000
$(300,000)
2012
2013
2014
2015
2016 (EST)
2016 (BUDGET)
2017 (BUDGET)
FUELS & LUBS.
$23,405
$18,752
$21,418
$17,014
$11,976
$27,465
$27,465
MAINTENANCE
$70,922
$62,596
$83,695
$99,567
$61,251
$96,400
$97,200
SUPPLIES
$70,099
$88,973
$159,323
$116,559
$102,757
$117,980
$117,980
CONTRACT SERVICES
$154,310
$148,640
$143,635
$278,558
$144,668
$163,750
$238,233
UTILITIES
$240,401
$249,852
$256,138
$271,569
$282,827
$282,820
$282,100
EMPLOYEE BEN.
$344,843
$363,981
$378,437
$369,173
$408,621
$462,186
$466,719
DEPRECIATION
$620,942
$623,220
$589,875
$547,305
$537,199
$573,418
$573,418
CHEMICALS
$608,949
$622,201
$658,890
$578,646
$727,856
$793,000
$822,500
SALARIES
$929,585
$975,480
$1,001,738
$1,008,638
$1,009,683
$1,056,912
$1,056,823
RESOLUTION SETTING PUBLIC HEARING
ON PROPOSED 2016-2017 FISCAL YEAR BUDGET
FOR THE MARSHALLTOWN WATER WORKS
WHEREAS, there is now on file in the office of the Secretary of the Water
Works Board of Trustees, the proposed 2016-2017 Fiscal Year Budget for the
Marshalltown Water Works of Marshalltown, Iowa, and
WHEREAS, the Secretary is hereby directed to publish Notice of Hearing
on the proposed 2016-2017 Fiscal Year Budget in the manner provided by law
for the public body outlined herein and that any person interested therein may
appear and make objections thereto, if any he has. This Board will meet in the
Water Works Office, 205 East State Street, Marshalltown, Iowa at 12:00 noon
local time on the 7th day of March, 2016 for the purpose of hearing all of said
objections so made and for taking final action upon the 2016-2017 Fiscal Year
Budget.
Passed this 16th day of February, 2016 and signed this 16th day of
February, 2016.
Kenn Vinson, Chairman
Water Works Board of Trustees
ATTEST:
__________________________________

marshalltown water works board of trustees regular board meeting

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