October 15, 2013 - American Pharmacists Association

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Guide
FALL MEMBERSHIP DRIVE
1st SUBMISSION DEADLINE
October 15, 2013
(Postmarked by October 15, 2013)
http://www.pharmacist.com/apha-asp-chapter-officer-resources
APhA-ASP Chapter Officer Resources
http://www.pharmacist.com/apha-asp-chapter-officer-resources
Print Student Membership Enrollment
forms to submit for Membership with
APhA.
Include Transmittal Report forms with
each enrollment form submission.
This Guide provides important and
useful information about membership
to
Submitting Student Membership Enrollment Forms
Below are the instructions to appropriately submit your student enrollment forms to APhA.
1. Completely fill out the appropriate Student membership Enrollment Form. (Only students graduating in 2014
have the option to join as Dual Year Members. There are specific enrollment forms for Dual Year Members.) If
you do not know the School ID: please contact Vanesa Powers at [email protected]. Information that is
“REQUIRED” for successful submission of these forms is listed below:
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First and Last Name (printed clearly)
Member ID (this information is required from existing APhA members)
Preferred Mailing Address
Current Email Address (necessary for updates regarding membership)
Phone Number
Graduation year (important to determine benefits)
School ID
2. Count and confirm that the amount of the check balances with the amount of Student Membership Enrollment
Forms. (Receiving 50 enrollment forms with a check for 51 students can result in delay of processing for all
students involved.)
3. PAC donations are accepted when submitting membership dues but, the PAC donations cannot be combined
with the funds submitted for national, chapter or state dues. If you have received a PAC donation from a student,
this payment must be sent in a check or money order separate from the check written for the membership dues
along with the students’ name (and ID # if available) that made the donation.
4. Member Services receives only the top “APhA Copy” of the form. The remaining forms are for the state, chapter
and the member. Please retain the “Chapter Copy” for your records along with the copy of the check the forms
were submitted with. Only send Member Services the APhA copy!
Fill out your Transmittal Reports! There should be a separate Transmittal Report for all Dual Year Members. This
allow APhA to quickly identify any discrepancies and also gives us a contact person should there be any problems
concerning your submission. Please keep a copy of the Transmittal Forms for your records.
5. After you have double checked all the above information, send the completed Student Membership Enrollment
Forms, the completed Transmittal Reports and the check/checks to the APhA address listed below.
6. Note New Address:
APhA
c/o Kelly Poe
9050 Junction Drive
Annapolis Junction, Maryland 20701
DO NOT submit your forms to any other address or department other than the one listed above.
Submitting enrollment forms to any address other than the one listed above may result in delay of
processing.
State Dues Direct!
STATE DUES DIRECT
For chapters that participate in the NDC (National Dues Collection)
Program.
State Association Dues collected by APhA for chapters will now be
sent directly to the State Association by APhA!
Current State Associations that opted out from participating in the
State Dues Direct Program are:
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Alaska Pharmacists Association
New Mexico Pharmacist Association
South Carolina Pharmacy Association
Hawaii Pharmacist Association
Texas Pharmacist Association
Florida Pharmacist Association
Schools not wishing to participate in the program had the option of
opting out for the Fall Drive.
Dual Year APhA
Membership
2014 Graduates Only: Sign up during the Fall 2014 APhA Membership Drive
(before October 31) and qualify for the dual membership category. You’ll receive
special 2‐year APhA membership benefits designed to bridge your transition from
student pharmacist to new practitioner! 
 Help you smoothly transition from student pharmacist to new
practitioner. 
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 Ensure your continued access to a wealth of APhA member benefits for 2
years.
 Save you money – 2 years of APhA membership for just $105 (an 18%
discount)
 Provide exclusive bonuses for dual‐year members:
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 Free copy of The APhA Complete Review for Pharmacy, 10th edition,
just pay $10 for shipping and handling.
 Access to the NAPLEX Review Question Section of
PharmacyLibrary, APhA’s digital platform, plus 200 bonus test prep
questions exclusively for student pharmacists joining during the Fall
2014 APhA Membership Drive.
Questions? Contact Joyce O’Brien, [email protected].
2014 Graduates: NAPLEX
REVIEW INFO
 Renew or join during the Fall Membership Drive by the
October 31, 2013 Deadline to be eligible for the APhA
Complete Review for Pharmacy, 10th Edition (NAPLEX Review
Book)!
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NEW: ALL ELIGIBLE STUDENTS, beginning October 1,
2013 thru the Deadline November 22nd, 2013, ARE REQUIRED
to login to their APhA profile on www.pharmacist.com to request
their copy of The APhA Complete Review for Pharmacy. A $10 fee
will be required at the time of request. The $10 fee is waived at
the time of request for 2014 graduating students that joined as
Dual Members during the 2013-2014 Spring Membership Drive
held in April, 2013.
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(*To ensure that you are notified of any possible changes or updates to this process,
please be sure to login to your account on www.pharmacist.com and confirm that your
email address and contact information are listed correctly.)
 The NAPLEX Review Book begins shipping in February 2014
to those students who went online in Oct/Nov and ordered
the book. Instructions and unique codes to access
PharmacyLibrary will also be sent to those students via e‐mail
to coincide with the books’ arrival.
For questions regarding membership, eligibility and login
information please contact Member Services at 800‐237‐2742, option
2 or by email at [email protected].
APhA-ASP Chapter
Administrative Allowance
APhA provides APhA‐ASP chapters an administrative allowance to help defray
chapter expenses and time devoted to promoting APhA‐ASP members, handling
membership enrollment forms, paying postage, and properly maintaining
membership records. This administrative allowance is a payment to the chapter for
each membership, new or renewal, which is received before November 8.
There are a few important dates to remember regarding membership. Your chapter
benefits from managing membership in a timely fashion. The chapter administrative
allowance is greater for those schools that enroll student members in a timely
fashion.
 October 15th APhA will reimburse your chapter $3 for each accurately
completed membership enrollment form (submitted in correct batches)
postmarked by October 15th, to ensure that new a renewing members receives
their full benefits without delay.
 November 8th APhA will reimburse your chapter $1 for each accurately
completed membership enrollment form (submitted in correct batches)
postmarked after October 15th and through November 8th.
*Note: APhA offices are closed on weekends.
APhA-ASP student enrollment forms mailed with a postmark after November
8th will not be counted towards your APhA-ASP chapter administrative
allowance. Also, APhA will send renewal notices directly to students whose
memberships are not renewed through their APhA‐ASP chapters if enrollment forms
are not received by November 8.
Reimbursement of APhA-ASP chapter administrative allowances
Processing for the chapter administrative allowances begins in January and can take 6
– 8 weeks to complete. The allowances will be distributed after processing has been
completed. Allowances will be mailed to the chapter advisor address on file with
Student Development or sent via EFT if we have banking information. E-mail
notifications will be sent when the check allowances are due to be mailed.
APhA-ASP Membership Calendar 2013-2014
Summer
 Work with chapter officers to get ready for membership recruitment and plan for the
upcoming school year.
August – September
 Work with chapter leaders to conduct Student Outreach Visits.
 Hold fall membership drive through the end of September. Chapter membership
materials sent to chapter advisor around the second week of August.
 Collect and submit dues to APhA early with appropriate forms to receive the maximum
chapter rebates.
October – November
 Oversee Student Outreach Visits.
 Remind chapter leaders of the October 31st Deadline for 2014 grads to join/renew for
NAPLEX Review book eligibility.
 Participate in American Pharmacists Month activities (APhM October).
 Attend the APhA-ASP Midyear Regional Meeting.
 Assist Membership Vice Presidents and Presidents in student outreach to renew
existing members and recruit new members.
 Submit APhA-ASP Membership Enrollment Forms by Oct. 15 for the $3 rebate and by
Nov. 8 for the $1 rebate.
 Remind final year students who are eligible (joined before 10/31) to log into their
member profile online and request the NAPLEX book beginning Oct. 1st – Nov. 22nd.
All eligible students MUST request their book and pay the handling fees (if
applicable) by 11/22.
 Register online and make housing reservation for the APhA Annual Meeting and
Exposition beginning in October.
December – January
 Plan to hold a Spring Membership Drive, particularly for your students in their last year
before rotations.
 Plan to register prior to the Early Bird Registration deadline for the APhA Annual
Meeting.
February
 Contact APhA Staff about graduating student programs.
 Remind 2014 Graduates who ordered the NAPLEX Review book that it will ship this
month.
 Students will receive their access code to NAPLEX Members-only Questions on
PharmacyLibrary.
 Schedule “Life on Rotation Presentation” with your chapter’s New Practitioner
Mentor. For questions, contact Tom English at [email protected].
March – April
 Attend the APhA Annual Meeting and Exposition March 28-31, 2014 in Orlando FL. Be
sure to attend the APhA-ASP Chapter Advisor Meeting.
 Conduct the APhA-ASP Spring Membership Drive Week the second week in April.
Chapter membership materials sent to chapter advisor in March.
May – June
 Meet with the Membership Committee to evaluate your year’s work.
 Help ensure the transition of leadership in your chapter runs smoothly.
 Make sure that your updated contact information is listed with the APhA
headquarters, so that you continue all your mailings and emails.
 Assist chapter leaders in setting goals and objectives for the chapter.
 Confirm NDC participation and dues amount for Fall Membership Drive.