Mandalay Bay Convention Center Technical Rider 2015

MANDALAY BAY EVENTS CENTER
3950 Las Vegas Blvd. South
Las Vegas, Nevada 89119
2015 Convention Technical Rider
(Updated 9-29-2015)
TABLE OF CONTENTS
Event Center Contacts and General Information
Key Contacts
Welcome to our Facility
3
4
Event Center Building Specifications
Arena Floor
Event Center Seats
Backstage / Tunnels
Concourse
Suite Level
Catwalk Level Booths
5
5
5
5
5
5
Event Center Policies
Exits
Decorative Materials
Certificate of Insurance
Pyrotechnic Requirements
Event Center Equipment
Banners & Signage
Labor
Gas Powered Vehicles
Hazing & Pyrotechnics
6
6
6
6
6
6
6
7
7
Event Center Audio & Video Systems
Main Arena Sound System
Event Level Sound System
Club and Meeting Room Audio and Video System
Concourse Level Audio and Video System
Suite Level and Party Suite Audio and Video System
Press Level Audio and Video System
Arena A/V Plug-In Facilities
Arena House Intercom System
8
9
9
9
10
10
10
10
Event Center Electrical Power Distribution
Event Level
Catwalk Level
11
11
Service and Fee Schedule
Rental Fee
Mandatory Fees
Mandatory Staff Requirements
House Masking Curtain
Bleacher Masking
Sound Equipment
Theatrical Equipment
Lift Equipment
Stagehands
Additional Phone or Fax Lines
Special Line Requests
Re-Key Room
Carpet
Front of House Staff
Barricade Rental
On Site Paramedics
12
12
12
12
12
12
12
12
12
12
13
13
13
13
13
13
1
Catering
Clark County Fire Permit
Scaled Drawings
Insurance Requirements
Fire Watch
13
13
13
13
13
Event Center Room Information
Event Level
Suite Level
Catwalk Level
14
14
14
Cancellation and Deposit Refund Policy
Timetable
14
Elevator Specifications
Locations
15
Labor Rate Sheet
16
Attachments - Events Center Plans
Site Map
Event Level
Concourse Level
Suite Level
Arena Elevations
Arena Capacity with Rigging Grid
Arena Power Plan
Truck and Bus Parking Map
2
EVENTS CENTER CONTACTS AND GENERAL INFORMATION
The Mandalay Bay Events Center is a state of the art venue, providing new dimensions for your event.
The acoustically engineered ceiling allows for the best audio experience possible. Padded seats and
unobstructed sightlines yield unsurpassed quality and comfort. Seating capacities in the traditional arena
set-up are 6,000 (half house,) 9,000 (3/4 house) and 11,800 (in the round.)
The floor of the Events
Center provides 30,218 square feet of open event surface when the bleachers are retracted and is ideal
for General Sessions up to 2,500 people or as exhibit space. The Concourse offers 33,800 square feet
that can be used for displays, exhibits or breaks.
Key Contacts:
NAME
Paul Davis
TITLE / EMAIL
Vice President Entertainment
PHONE
(702) 632-7551
[email protected]
Trina Rose
Executive Admin. Assistant to Paul Davis
(702) 632-6703
[email protected]
Paul Opromollo
Director of Operations Entertainment
(702) 632-7559
[email protected]
John Rowan
Production Manager
(702) 632-7533
[email protected]
Gina Richards
Entertainment Design Manager
(702) 891-7235
[email protected]
Dustin Powell
Entertainment Finance Manager
(702) 632-7560
[email protected]
Jamie Pimentel
Entertainment Event Services Manager
(702) 632-7552
[email protected]
Richard Zamorano
Event Operations Manager
(702) 632-7537
[email protected]
Rick Reid
Shift Manager Security
(702) 232-6101
[email protected]
Stephanie Thompson
Manager Retail Operations
[email protected]
3
(702) 632-9343
Welcome to our Facility. Our property is a development of Mandalay Resort Group, Inc. We are
located at the South End of the Las Vegas Strip a short distance from the corner of Tropicana and Las
Vegas Blvd., fast becoming the busiest corner in the World. Here are directions to the venue.
DIRECTIONS TO THE EVENTS CENTER
- From northbound I-15, take the Russell Road Exit and proceed to Frank Sinatra Drive.
- Frank Sinatra Drive will take you to the west side of Mandalay Bay and the Events Center
is on your right.
- Turn right into the driveway on the south side of the Events Center.
- From here, you may continue down the driveway to the Loading Docks on the Event Level
(below ground), or turn left to a wrap-around driveway and enter the venue on the Concourse
Level.
- The Administrative Offices are located on the Concourse Level (second floor).
- The Production Offices are located on the Event Level (ground floor).
Truck and Bus Parking Directions
From I-15, take the Russell Rd. Exit and proceed East to Las Vegas Blvd. turn Left on Las Vegas Blvd.
this will take you to the East Side of Mandalay Bay. The Convention Center is on your left; on your right at
Four Seasons Drive is the access to the oversized parking lot. You will be required to stage your trucks
and buses in this lot until show day or previously arranged time. One hour prior to your agreed load in
time you will be met by an Entertainment staff member and your buses and trucks will be escorted to their
parking positions and unloading area.
4
EVENTS CENTER BUILDING SPECS
Arena Floor
•
•
•
30,218 square feet with bleachers retracted (pushed in.)
15,000 square feet with bleachers extended.
In ground Ice System. (Note: Certain Restrictions Apply.)
Events Center Seats
•
Cloth upholstered seats with armrest and cup holder.
Backstage / Tunnels
•
•
•
•
•
Convenient unloading facilities enable six semi-trucks to load and unload into the backstage area.
Parking area for 10 semi-trucks and/or busses at Satellite Uplink Pad on South Side of Events
Center. Additional parking in overflow lot.
Strict protection guidelines prevent unauthorized backstage access.
Dressing Rooms and Locker Rooms are located directly off stage for greater security control.
Four tunnels lead to arena floor.
• 24’ wide by 15’ high service tunnel leads to the arena floor directly from loading dock.
• Three 12’ wide, 8’ high tunnels lead from Meeting Rooms, Production Offices, Events Level
Concession Stand and Storage areas.
Concourse
•
•
•
33,800 square feet
Width varies from 25’ to 31’.
Height: 17’
Suites Level
•
•
•
Four luxury suites, 560 square feet each, containing 16 seats each.
Two Party Suites – Two at 3500 square feet, 86 each.
See Room Information.
Catwalk Level Booths
•
•
•
5
Nine Booths for use by Coaches, Press, Television and Radio.
Booths vary in size from 120 square feet to 325 square feet.
See Room Information.
EVENTS CENTER POLICIES
I.
EXITS
A.
All exits must remain clearly marked and visible from all areas of the Events Center.
B.
II.
At no time will any required exit be locked or obstructed in any way.
DECORATIVE MATERIALS
A.
All decorative materials must be treated with an effective fire retardant solution and
maintained in a non-flammable condition at all times.
B.
The Events Center must be provided with a copy of the flame retardant certificates
explaining flame spread and method of application.
III.
CERTIFICATE OF INSURANCE
The Licensee must provide a certificate of insurance on each event.
IV.
PYRO REQUIREMENTS
A.
The Pyro Shooter must be licensed in the State of Nevada.
B.
A Pyro test must be conducted prior to the event.
C.
The Licensee is responsible to pay the Clark County Fire Department’s Fee to observe
Pyro test.
V.
EVENTS CENTER EQUIPMENT
A.
All Events Center Equipment must be operated by a licensed technician.
B.
Boom Lifts and Scissor Lifts are permitted on the ice floor, some restrictions apply due to
GVW and type of Fuel used.
VI.
BANNERS & SIGNAGE
Only Certified Riggers may install overhead banners and signage.
VII.
LABOR POLICIES
A.
It is mandatory that an Events Center Supervisor, A/V Technician, Inventory Technician,
Electrician and a House Lights Operator be on duty from the beginning of the Load-in
throughout the Show and Load-out. This is meant to maximize service, protect the
integrity and continuity of your event and provide for safety.
6
B.
Overtime occurs after 8 hours.
C.
Overtime occurs after 40 hours of work in the same week.
D.
Overtime occurs if turnaround time is less than 8 hours.
E.
Minimum call is 4 hours.
F.
There is a 15 minute break after 2 hours of work.
G.
After 5.5 hours of work, there is a choice of a 1 hour unpaid meal break or a ½ hour paid
meal break with the meal provided by Licensee.
H.
We use non-union labor; however, you are welcome to bring in union labor if desired.
Events Center staff listed above is still mandatory. The Director of Entertainment
Operations must review and approve all labor requirements. Please call for current rates.
VIII.
GAS POWERED VEHICLES IN THE EVENTS CENTER
A.
Each vehicle must be equipped with a fire extinguisher.
B.
Parked vehicles (Forklifts, Cars for Show, etc.)
1. Fuel Tanks must be at minimum levels.
2. Fuel Tank filler caps must be removed.
3. Ignition keys must be removed.
4. Battery must be disconnected.
IX.
FIRE WATCH (HAZING AND OR PYROTECHNICS)
A.
Advance notice must be provided to The Director of Entertainment Operations, at 702632-7559 for approval and scheduling.
B.
For a schedule of rates associated with hazing, please see the attached Anticipated
Event Expenses.”
7
EVENTS CENTER AUDIO & VIDEO SYSTEMS
Main Arena Sound System
Main Speaker System consisting of 32 EAW flown three-way speaker systems distributed around the
arena. They consist of:
•
32 EAW ASV 7652 Three-way system with dual 15”, dual 10” and one 2” Horn
•
12 EAW ASV 7632 Three-way system with one 15”, one 10” and one 2” Horn
•
4 EAW AS 490
Two-way system with one 12” and one 2” Horn
The speaker systems are permanently mounted on the lower roof steel and are configured to provide
complete coverage of the seating area and the complete ice area of the arena.
These speakers are powered by:
•
16 Crown MA-2400 Macro-Tech amplifiers
•
10 Crown MAA-3600-VZ Macro-Tech amplifiers
The Crown Amplifier system is controlled and monitored by Crown IQ net system with access computer
control in the Catwalk level booth and the Events Level A/V Central room.
Total Wattage of the system is 57,600 watts audio power,
The system is capable of delivering 105-dB level to the furthest seat.
The system frequency response is 75 Hz – 16 kHz +/- 3 dB
This system is suitable for sporting applications, boxing announce, speech presentations and moderate
music level playback.
A Peavey Media Matrix system is used to control and configure the Main Arena sound system for different
stage / ring source locations. The system can accommodate various stage positions such as arena end,
side and center. All speaker systems delay timings are automatically recalculated for each different
source stage location.
Paging in the Arena from various Arena paging microphone locations as well as PBX can also be enabled
or disabled as required.
The A/V control booth on the Catwalk Level contains various playback devices for music and / or
message playback:
•
8
CD Player
•
Mini Disk Player
•
Audio Cassette Deck
•
Digital message storage & Playback
Events Level Sound System
For monitoring of Arena audio program and paging throughout the main corridor of the Events Level and
in all offices throughout the Events Level there is a distributed sound system.
Club and Meeting Room Audio and Video Systems
In each of the six meeting rooms and the five club rooms there is a distributed ceiling sound system. This
system can accept a variety of input sources from local room microphones and video decks to Arena
program audio sources from the A/V Central Control Room including TV sound to follow the TV picture on
the monitors in these rooms.
These sound systems are controlled by a Media Matrix system located in the A/V Central Control Room
on the Events Level. Combining of the club room sound systems to accommodate various room / air-wall
configurations is accomplished by the Media Matrix system.
There are a series of A/V plugging panels in each meeting and club room to enable the hook-up of local
sound and video sources, deliver cable TV feeds and provide house intercom and Ethernet hook-up.
Concourse Level Audio and Video System
Located on the columns of the Concourse Level there are a total of 26 Samsung 46” video monitors and
associated 26 Peavey Stadia II speakers. This provides a complete TV playback system for all areas of
the Concourse. Various TV program sources are available for this system. These include:
•
Playback from DVD
•
Playback from VHS tape
•
Cable TV feed
•
DSS feed
•
Live video feed from in-house arena
cameras
•
Live video feed from TV Broadcast
production sources
Concourse Level paging can also be enabled in this system from various Arena paging microphone
locations as well as PBX paging.
9
Suites Level – Party Suites System
For the Suites Level party rooms there is a distributed ceiling speaker system. This can function for
background music for cocktail parties or a minimal speech support sound system. Local inputs enable
microphones or other sources such as CD Player or video decks to be plugged into the system locally in
the Party Suites.
Press Box Level Sound and Video Systems
All press Boxes contain ceiling speaker systems with individual wall volume controls to monitor general
arena audio program as well as receive arena paging.
All Press boxes also contain TV monitors which can display Cable TV feeds, local Arena camera feeds as
well as Broadcast TV feeds if available.
Arena A/V Plug-in Facilities
Throughout the arena there are a total of 32 plug-in panels providing audio, video, cable TV, intercom and
Ethernet hook-up back to the Events Level A/V Central Control Room.
Each plug-in panel contains a minimum of:
•
2
audio lines
•
2
intercom jacks
•
2
video lines
•
2
Ethernet RJ-45 jacks
•
1
cable TV jack
These may be cross-connected to each other or patched into equipment in the Events Level A/V Central
Control Room to provide feeds or receive sources from these 32 locations.
In addition, there are video projection plug-in panels in the four corners of the arena at the Catwalk Level
providing six video lines and one intercom line each to accommodate video projection hook-ups.
Arena House Intercom System
A four-channel Clear-Com intercom system enables communications to be set up to over 65 locations in
the arena. These 65 locations can be assigned to any of ten circuits via a matrix in the Events Level A/V
Central Control Room. These 10 circuits can then be assigned to any of 4 talk channels at the ClearCom master station.
10
Events Center Power
Events Level
Dock Area
1
400 amp services
200 amp 3 phase fed from an isolation transformer
(sound/audio)
600 amp 3 phase
SW Tunnel Entrance
1
1
200 amp service
200 amp isolated (sound/audio)
SE Corner of Events Center at
Broadcast Truck Parking
2
1
400 amp services with parallel Disconnects at Satellite pad
South of Arena
200 amp service
3
8
1
400 amp services
100 amp 3 phase receptacles for cord drops
200 amp isolated (sound/audio)
Catwalk Level
3
2
Please note that power is charged on a per event day basis.
11
SERVICE AND FEE SCHEDULE
RENTAL FEE
MANDATORY FEES
Set & Strike
Includes set and strike of Event Surface,
Bleacher Packs and Chairs.
$35,000.00 Each Event Day(s)
$20,000.00 Load In or Load Out Day(s)
$35,000.00 Load In or Load Out on Friday or
Saturday
$3,500.00
($1,500.00 per each additional set or strike)
Events Center Clean Up and Janitorial
Services
$1,500.00 per day / session / event - $3,000.00
for last day of Event. An additional charge of
$1,750 for confetti clean-up
MANDATORY EVENTS CENTER STAFF
REQUIREMENTS (See attached current Labor
Rate Sheet)
1 Events Center Supervisor
1 House Lights Operator
1 Electrician
1 A/V Technician
1 Inventory Technician
SOUND EQUIPMENT
Arena Public Address System
Arena Rear Projection Screen w/ Projector
(Total Available: 4)
Clear-Communication System
$1,500.00 per day (labor not included)
$2,500.00 per screen per day (labor not included)
$50.00 per station
THEATRICAL EQUIPMENT
Call for current inventory
LIFT EQUIPMENT RENTAL
Forklift – 5,000 lbs
Scissor Lift – 19’ platform height
Man Lift – 30’ platform height
$150.00 per day
$100.00 per day
$75.00 per day
STAGEHANDS (per hour) (Call for Current Rates)
Non-Union Labor Quote
Breaks: 15 minutes after 2 hours of work.
Meals: After 5.5 hours, 1 hour unpaid lunch or ½
hour paid lunch with Licensee providing the
meal.
Overtime: After 8 hours.
After 40 hours of work in the same
week.
If turnaround is less than 8 hours.
Minimum call: 4 hours
PHONE/FAX LINES
INTERNET CONNECTIONS
12
Call for quote.
Call for quote.
$500.00 per week
$350.00 per week
$275.00 per week
SPECIAL LINE REQUESTS
ISDN, T1 and Switch 56 require 30 days advance
request.
KEY CHARGE
Call for quote
$15.00 per Key
CARPET FOR EVENTS CENTER FLOOR
Contact a local Service Vendor/Contractor.
Price varies based on Configuration.
Call for quote.
FRONT OF HOUSE STAFF (per hour, 5 hour
minimum) A minimum of 4 ushers are required for
all events, to assist with evacuation in the event of
an emergency.
Area Director - $25.00
Usher Supervisors - $24.00
Usher/Ticket Taker - $20.50
Stage/Floor Security - $22.00
SECURITY (per hour, 4 hour minimum) Staffing
minimums apply based on event & locations.
Contact Rick Reid for venue security rider.
Mandalay Bay Officers - $35.00
BARRICADE RENTAL
$750.00 per setup (labor not included)
CONCESSION STAND / BAR RETAL AND
CLEARING OF CONCOURSE
$700.00 Will apply to remove and reset all bars
and equipment on the concourse. Concession
stands and bar rental is $250.00/stand
ON-SITE PARAMEDICS
Call for quote.
CATERING
According to Menu - Call for quote.
CLARK COUNTY FIRE MARSHALL PERMIT
Scaled drawings must be submitted to the Clark
County Fire Department for review and approval.
Call for guidelines and submittal applications.
$225.00 CCFD fee per drawings submission
$450.00 CCFD Expedite Fee (less than 2 weeks)
$675.00 CCFD Expedite Fee (3 days prior to the
first load-in day)
$250.00 Design and Submittal Fee (if applicable)
$80.00 Weekend Inspection Fee6
SCALED DRAWINGS
Scaled Drawings of Events Center are available
from AutoCAD 2004 to AutoCAD 2009 format.
Complimentary
INSURANCE REQUIREMENT
A Commercial General Liability Insurance
Certificate providing coverage for an “occurrence”
basis. Mandalay Corp. must be listed as the
insurance holder under the Description of
Operations section of the certificate. For more info.
reference the Convention Sales Agreement.
Minimum Liability Insurance Limit:
$5,000,000.00
Certificate must be on file at Mandalay Bay
Events Center no later than 7 days prior to the
first load-in day.
13
FIRE WATCH
Includes Hazing and/or Pyrotechnics
(Public or Non-Public Two Engineers and Three
Security Officers)
Call for quote
(Security Officers billed by Rick Reid)
CANCELLATION & DEPOSIT REFUND POLICY
Timing of Cancellation notification
Percentage rent due
Prior to 12 months out
Less than 12 months - 9 months out
Less than 9 months - 6 months out
Less than 6 months - 4 months out
zero
50%
75%
100%
EVENTS CENTER ROOM INFORMATION
Events Level
Meeting Rooms
Club Rooms
Locker Rooms
Star Dressing Room
Rock & Roll
Broadway
R&B
Country
Swing
Jazz
A
B
C
D
E
1
2
3
4
1
2
Length
35’-5
28’-0
28’-0
28’-0
28’-0
21’-0
Width
22’ -0
35’-7
27’-8
27’-8
35’-7
31’-0
36’-0
42’-0
36’-0
39’-10
69’-9
39’-10
38’-2
38’-2
38’-2
38’-2
26’-0
27’-0
28’-0
21’-0
21’-0
17’-9
17’-9
21’-0
16’-7
21’-0
Sq. Ft.
781
975
760
760
975
740
1424
1402
2885
1402
1422
802
802
678
678
546
450
588
197
Ceiling
Height
12’-0
12’-0
12’-0
12’-0
12’-0
12’-0
12’-0
12’-0
12’-0
12’-0
12’-0
10’-0
10’-0
10’-0
10’-0
9’-0
9’-0
9’-0
9’-0
Green Room
Officials Locker
Room
1
Promoter Office
2
1
2
13’-0
13’-0
10’-0
27’-2
27’-2
197
130
130
9’-0
9’-0
9’-0
1
2
3
4
NE
NW
1
2
20’-6
20’-6
20’-6
20’-6
98’-0
98’-0
30’-0
17’-8
27’-6
27’-6
27’-6
27’-6
27’-6
27’-6
20’-6
20’-6
540
540
560
540
2350
2350
794
500
8’-0
8’-0
8’-0
8’-0
8’-0
8’-0
8’-0
8’-0
Suites Level
Box Suites
North Party Suite
South Suite
14
Catwalk Level
Coach’s Booth
Press Booth
Television Booth
Radio Booth
3
4
5
6
7
8
17’-8
20’-8
20’-8
17’-8
17’-8
10’-0
20’-6
20’-6
20’-6
20’-6
20’-6
20’-6
500
560
560
500
500
794
8’-0
8’-0
8’-0
8’-0
8’-0
8’-0
1
2
1
2
3
1
2
1
2
11’-8
12’-8
11’-8
22’-8
31’-2
14’-8
14’-8
11’-8
11’-8
10’-4
10’-4
10’-4
10’-4
10’-4
10’-4
10’-4
10’-4
10’-4
121
131
121
234
322
152
152
121
121
Varies
Varies
Varies
Varies
Varies
Varies
Varies
Varies
Varies
Elevator Specifications
Size
Location
Northwest
Northeast
South
Service (East)
15
W
6’-8
6’-8
6’-8
5’-8
D
5’-5
5’-5
5’-5
7’11
H
7’-3
7’-3
7’-3
8’-0
Capacit
y
lbs.
3500
3500
3500
4500
Speed
ft/min
350
350
125
125
Eve
nt
X
X
X
Floor Service
Con Suit Catw
c.
e
alk
X
X
X
X
X
X
X
X
X
Mandalay Bay Events Center 2015 Convention Rates Sheet
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Description
Conversion Technician
Electrician (Certified)
Forklift Operator
Ground Rigger
High Rigger
Lighting (Focus Climber)
Operator (Ad Panels)
Operator \ Stagehand (Boom Lift)
Operator (Camera)
Operator (Houselights)
Pyro Technician
Spotlight (Truss) Operator
Spotlight Operator
Stagehand
Stagehand (Audio)
Stagehand (Carpenter)
Stagehand (Lighting)
Stagehand (Loader)
Stagehand (Video)
Lead
Wardrobe Hair & Makeup
Wardrobe Seamstress
Wardrobe Tech
Board Operator
Supervisor
MB Rate
$31.50
$67.20
$57.75
$57.75
$68.25
$68.25
$63.00
$63.00
$141.75
$63.00
$63.00
$68.25
$57.75
$57.75
$57.75
$57.75
$57.75
$57.75
$57.75
$57.75
$68.25
$68.25
$57.75
$57.75
$94.50
Terms:
Breaks every 2 Hours for 15 min
Meal Breaks no later than 5.5 Hours
1 Hour (Off Clock) 1/2 Hour Paid
4 Hour Minimum Call
Overtime after 8 Hours and/or over 40 Hours per week
Federal Holidays apply at 1.5 the normal rate
New Years Day
Easter
Memorial Day
July 4th
Labor Day
Thanksgiving
Christmas
Christmas Eve, and New Years Eve after 6:00pm
9/29/2015 3:09 PM
RESORT HOTEL & CONVENTION CENTER
CONSTRUCTION PLAN - PARKING LOT OVERVIEW
OCTOBER 20, 2014 - AUGUST 2015