Sponsorship Proposal for APIAP 2017

On behalf of The Asia Pacific International Academy of Pathology (APIAP) and Indonesian Association
of Pathologists (IAPI) - International Academy of Pathology, Indonesian Division (INA-IAP), it is my
great pleasure as the chairperson of the local organizing committee to announce The 10th Asia Pacific International Academy of Pathology (APIAP) Congress that will be held in Indonesia, from April
24-27, 2017. The meeting venue will be at Bali Nusa Dua Convention Center (BNDCC), which is
located at the beautiful island of Bali.
An exciting and interdisciplinary scientific program is being currently delineated by the scientific committee. This year meeting will be in conjunction with Asia Pacific Society of Molecular Immunohistology, hence this congress promises to be an excellent marketing and sales opportunity for many countries around the Pacific Rim.
The scientific program will include 14 diferent fields in four parallel sessions and several societies such
as CAPA, IAP-Arab Division and International Society for Immunohistochemistry and Molecular Morphology (ISIMM) will enrich the program. The faculty will include more than 50 internationally
renowned speakers that will address the most recent issues and controversies in related fields.
Please make sure your participation in the most important and anticipated bi-annual congress
promotes your company, product and service to 1000 pathologists, scientists and trainees. They are
the key opinion leader, influential key decision makers in the field of Pathology throughout the Asia
Pacific Region. Thank you and we are looking forward to cooperating with your company and have
mutual benefits.
Dr. Diah Rini Handjari Sp.PA(K)
Chairperson of APIAP 2017
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EXECUTIVE SUMMARY
Event The 10th Asia Pacific International Academy of Pathology (APIAP) Congress
Topics 1.
2.
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15.
Breast pathology
Endocrine pathology
GI tract and hepatobiliary pathology
Genitourinary pathology and renal pathology
Hematolymphoid and bone marrow pathology
Neuropathology
Gynecology pathology
Soft tissue and bone pathology
Cytopathology
Dermatopathology
Lung pathology
Pediatric pathology
Educational pathology
Head and neck pathology
QA/QC in immunohistochemistry and molecular pathology
Type of Event Symposium/scientific meetings
Venue Bali Nusa Dua Convention Center, Bali, Indonesia
Monday-Thursday, April 24 - 27, 2017
Participants 1000 participants consisting of Indonesian pathologists and residents, international
pathologists and trainees / registrars and Non-IAP members.
Contact Person dr. Agnes Stephanie Harahap Sp.PA
+62818765563
Emanuela Ariani Putri
+6285715684961
Secretariat Department of Anatomical Pathology
Faculty of Medicine Universitas Indonesia /
Cipto Mangunkusumo Hospital
Jl. Salemba Raya No. 6 Jakarta 10430 INDONESIA
Ph: +62 21 3190 5888 Fax: +62 21 315 2760
E-mail: [email protected]
Website: www.apiap2017.com
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ORGANIZING COMMITTEE
Chairperson
:
Diah Rini Handjari
General secretary
:
Agnes Stephanie Harahap
Treasurer
:
Lisnawati
Tantri Hellyanti
Scientific session
:
Nurjati Chairani Siregar
Nur Rahadiani
Evelina
Marini Stephanie
Yayi Dwina Billianti
General affair
:
Riesye Arisanty
Meilania Saraswati
Logistics
:
Eka Susanto
Fajar L Gultom
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SCIENTIFIC SCHEDULE
DAY 1 (April 24th, 2017)
Time
Room 1
Room 2
Room 3
07.00-08.00
Registration
08.00-08.15
Opening ceremony
08.15-08.45
08.45-09.00
09.00-10.30
10.30-12.00
12.00-13.30
13.30-15.00
Keynote lecture (Neuropathology- Prof. HK Ng)
Coffee break
Breast pathology Head and neck path Endocrine pathology
Breast pathology Head and neck path Endocrine pathology
Neuropathology
Neuropathology
Plenary/Lunch symposia (Lung Pathology - Prof. Yuichi Ishikawa)
Lunch break
Breast pathology
15.00-15.30
15.30-17.00
Room 4
Breast pathology
17.00-19.00
Hepatobiliary
pathology
Lung pathology
Dermatopathology
Coffee break
Hepatobiliary
Lung pathology
pathology
Dermatopathology
Break
Welcome dinner and cultural night
19.00-21.00
DAY 2 (April 25th, 2017)
Time
08.30-10.00
Room 1
GI tract pathology
Room 2
GU pathology
(non renal)
12.00-13.30
Room 4
Hematopathology
Coffee break
10.00-10.30
10.30-12.00
Room 3
Gynae-pathology
GI tract pathology
GU pathology
(non renal)
Gynae-pathology
Hematopathology
Plenary/lunch symposium (Prof. Joel K. Greenson, MD)
Lunch break
13.30-15.00
GI tract pathology
Renal pathology
GI tract pathology
Coffee break
Gynae-pathology
Renal pathology
15.00-15.30
15.30-17.00
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Gynae-pathology
Bone marrow
pathology
Bone marrow
pathology
DIAMOND SPONSORSHIP (IDR 450.000.000 + GST)
Diamond Sponsorship opportunities are available up to 3 sponsors. Each Diamond Sponsor will receive
the following entitlements as part of the package:
1. Two exhibition stands, each of 3m x 3m. Cost of standard exhibition stand construction will be
covered by the organizing committee. Your position in the exhibition will get first priority.
2. Your organization can host one Lunch Symposium for 30 minutes after plenary presentation on
Monday, Tuesday, or Wednesday (April 24–26, 2017).
• Usage of the main meeting room during Lunch Symposium with the existing audio and visual
equipment and operator.
• The program outline of the Lunch Symposium will be features in congress website, printed
announcement and program handbook.
• Usage of International Congress of APIAP 2017 logo in your lunch symposium invitation card and
can be inserted in the congress bag.
• Lunch box during Lunch Symposium session will be provided by the organizing committee.
• Opportunity for your sponsor standing banner to be displayed on main meeting during the Lunch
Symposium.
3. Complimentary of two private lunches, 30 delegates maximum per lunch on different day. Speaker
and topics chosen by sponsor. Your assigned luncheon room will be allocated to your company for
2 days allowing you to profile specific equipment you may wish to display.
4. You will have access to the names and positions of attending delegates in advance allowing you to
choose who you wish to invite to private lunches for further networking opportunities.
5. Five minutes allocation for a power point presentation at the end of a plenary session before lunch.
The session will be attended by most pathologist.
6. Acknowledgement of your company’s Diamond Sponsor status by APIAP Chair Person during opening and closing ceremony.
7. Your logo will be prominently displayed in participant name tag and delegate satchel.
8. Your logo will be prominently displayed in the backdrop and conference stage screen between
sessions.
9. Your logo (large size) will be prominently displayed in welcome banner, entry gate and website.
10. Your logo will be displayed in program handbook for one full page color and also at the back page
in the program handbook.
11. Opportunity for three spots sponsor hanging banner in exhibition area.
12. Opportunity for maximum three product brochures (provided by sponsor) to be inserted in the delegate satchel.
13. Complimentary lunch and coffee break (6 packages).
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PLATINUM SPONSORSHIP (IDR 350.000.000 + GST)
Platinum Sponsorship opportunities are available up to 6 sponsors. Each Platinum Sponsor will receive
the following entitlements as part of the package:
1. Two exhibition stands, each of 3m x 3m. Cost of standard exhibition stand construction will be
covered by organizing committee. Your position in the exhibition will get priority.
2. Complimentary of one private lunch, 30 delegates maximum. Speaker and topics chosen by sponsor.
Your assigned luncheon room will be allocated to your company for 1 day allowing you to profile
specific equipment you may wish to display.
3. You will have access to the names and positions of attending delegates in advance allowing you to
choose who you wish to invite to private lunch for further networking opportunities.
4. Your logo will be prominently displayed in the backdrop and conference stage screen between
sessions.
5. Your logo (medium size) will be prominently displayed in welcome banner, entry gate and website.
6. Your logo will be displayed in program handbook for ½ page color and also at the back page in the
program handbook.
7. Opportunity for two spots sponsor hanging banner in exhibition area.
8. Opportunity for maximum two product brochures (provided by sponsor) to be inserted in the delegate satchel.
9. Complimentary lunch and coffee break (5 packages).
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GOLD SPONSORSHIP (IDR 200.000.000 + GST)Gold Sponsorship opportunities are available. Each Gold Sponsor will receive the following entitlements
as part of the package:
1. Two exhibition stands, each of 3m x 3m. Cost of standard exhibition stand construction will be covered by
organizing committee. Your position in the exhibition will get priority subject to the availability.
2. Your logo (small size) will be prominently displayed in entry gate and website.
3. Your logo will be displayed in program handbook for ½ page color and also at the back page in the
program handbook.
4. Opportunity for one spot sponsor hanging banner in exhibition area.
5. Opportunity for maximum one product brochure (provided by sponsor) to be inserted in the delegate
satchel.
6. Complimentary lunch and coffee break (4 packages).
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SILVER SPONSORSHIP (IDR 50.000.000 + GST)
1. One exhibition stand, 3m x 3m. Cost of standard exhibition stand construction will be covered by
organizing committee. Your position in the exhibition will get priority subject to the availability.
2. Your logo will be displayed at the back page in program handbook.
3. Complimentary lunch and coffee break (2 packages).
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Packages
Exhibition Stand
Diamond
Platinum
Gold
Silver
(450.000.000+GST) (350.000.000+GST) (200.000.000+GST) (50.000.000+GST)
2 booths
2 booths
2 booths
1 booth
Yes
No
No
No
Private Lunch (max 30 pack)
2
1
No
No
Access to names & position of
Yes
Yes
No
No
Yes
No
No
No
Yes
No
No
No
Yes
No
No
No
Yes
Yes
No
No
Large Size
Medium Size
No
No
Large Size
Medium Size
1 full page color
1/2 page color
1/2 page color
No
Yes
Yes
Yes
Yes
3
2
1
No
3
2
1
No
6 pack
5 pack
4 pack
2 pack
@ 3m x 3m
Lunch Symposium (including
spots for standing banner)
attending delegates
5 minutes power point presentation after plenary session
Acknowledgement by APIAP
Chair Person
Logo display in participant
name tag and delegate satchel
Logo display in the backdrop
conference stage screen
between sessions
Logo display in welcome
banner
Logo display in entry gate and
Small Size
No
website
Logo display in program
handbook
Logo display at the back page
in program handbook
Spots for sponsor hanging
banner in exhibition area
Product brochures
Complimentary lunch and
coffee break
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ADDITIONAL INFORMATION FOR SPONSORS & EXHIBITORS BOOKING PROCEDURES AND
PAYMENT INFORMATION
TERMS OF PAYMENT
1. For Diamond, Platinum and Gold Sponsors:
• IDR 20.000.000 upon receipt of the sponsorship agreement and first invoice (non refundable),
up to 25% of payments by 3 months after agreement.
• 50% of payments must be received by January 20th , 2017.
• 25% of the rest payments must be received by March 10th , 2017.
2. For Silver Sponsors:
• IDR 5.000.000 upon receipt of the sponsorship agreement and first invoice (non refundable), up
to 50% of payments by 3 months after agreement.
• 50% of payments must be received by March 10th , 2017.
Should the Sponsor fail to complete payments prior to the commencement of the conference, the
Organizer will be entitled to cancel the reservation while cancellation will be subject to cancella tion fees as determined below.
CANCELLATION OR REDUCTION
Notification of a sponsor to cancel sponsored items must be submitted to the Congress Organizer
in writing. The effective date of cancellation or reduction of sponsored items will be the date on
which the Congress Organizer receives the written notice.
CANCELLATION SCHEDULE
The organizer has the right to retain or invoicing
• 50% of the agreed sponsored amount if the written cancellation / reduction is received by the
organizer up to March 10th , 2017
• 100% of the agreed sponsored amount (No refund shall be made) if the written cancellation /
reduction is received by the organizer after March 10th , 2017.
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APIAP - EXHIBITION BOOKING FORM
Please complete all details and send to The 10th Asia Pacific International Academy of Pathology
(APIAP) Congress Committee.
The following sponsorship agreement is confirmed by:
: ...................................................................................................................
Name
Company name
: ...................................................................................................................
Address
: ...................................................................................................................
Phone number
: ...................................................................................................................
Fax
: ...................................................................................................................
Email
: ...................................................................................................................
Type of sponsorship :
Diamond
Platinum
Gold
Silver
Price in IDR
:
450.000.000
350.000.000
200.000.000
50.000.000
No
Please indicate booth number
Confirmation of booth availability
(by APIAP congress committee)
1
2
3
Name and Signature
Date: ……………………
(.........................)
We accept the contract terms and conditions (in this Sponsorship and Exhibition Prospectus) and
agree to abide by the Guidelines for Industry Participation for the Conference. I confirm that I am
authorized to sign this form on behalf of the Applicant/Company.
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