KMBT_C284 C28401093 Turangi Office

Transcription

GREAT LAKE TAUPO
Taupo District Counal
Turangi/Tongariro Community Board
I hereby give notice that an ordinary meeting of the Turangi/Tongariro Community Board will
be held on Tuesday, 9 August 2016 at 1 .00pm in the Boardroom,
Turangi Service Centre, Turangi Town Centre
to consider the business set out below.
Gareth Green
Chief Executive Officer
MEMBERSHIP
Chairman
MrTKingi
Deputy Chairman
Mrs M J Smallman
Venue Taupo District Council
Turangi Service Centre
Turangi Town Centre
Date
9 August 2016
Cr M E Stewart
Time
1 -00pm
MrCRTeWhare
Meeting Second Tuesday of the month
MrWVVanderAa
frequency
Raeleen Rihari
Quorum 4 Members
Cr Z M Cozens
Mr T D New
Customer Services/
Democracy Support
Officer
TTCB Agenda 9 August 2016
Apologies
Conflicts of Interest
1
Confirmation of Minutes - 7TCB 12 July 2016
2
Receipt of Minutes: Turangi Reserves Management Plan
Confirmation &
Receipt of
Minutes
Committee - 22 June 2016
3
Action Points
4
Nominations for Community Mobile Coverage
5
Freedom Camping Project Update
6
Turangi Operations Report - June/July 2016
7
Community Issues
Policy &
Decision
Members' Reports & Community Plan Updates - June/July
2016
Making
ITEM NO:
TO:
TURANGin-ONGARIRO COMMUNITY BOARD
PREPARED BY:
Democracy & Community Engagement Manager
SUBJECT
Confirmation of Minutes:
DATE:
9 August 2016
OBJECTIVE DOCUMENT ID:
A887849
Turangi/Tongariro Community Board - 12 July 2016
PURPOSE
To confirm the minutes of a meeting of the Turangi/Tongariro Community Board held on 12 July 2016.
RECOMMENDED RESOLUTION
That the minutes of a meeting of the TurangifTongariro Community Board held on 12 July 2016
[A1714060] be confirmed as a true and correct record.
Report prepared by
Tina Jakes
ATTACHMENTS
. Attachment 1: TTCB Minutes: 12 July 2016 [A1 714060]
Attachment:.
4
TAUPO DISTRICT COUNCIL
/'
TURANGI/TONGARIRO COMMUNrTT BOARD
MINUTES of an ordinary meeting of the TurangifTongariro Community Board held in the
Boardroom, Town Centre, Turangi, on Tuesday 12 July 2016 at 1.00pm.
PRESENT
Mr T Kingi [Chairman], Cr Z M Cozens [from 1.05pm], Cr M E Stewart, Mrs M J
Smallman, Mr C R Te Whare and, Mr W V Van der Aa.
IN ATTENDANCE Councillor A M Park, Acting Chief Executive Officer, Acting Business
Development Manager, District Parks Operations Manager, Parks Operations
Manager - Turangi, Strategic Partnerships Advisor, Communications Manager,
Senior Communications Advisor, Democracy and Community Engagement
Manager and, Customer Services/Democracy Support Officer - Turangi.
MEDIA AND PUBLIC
Taupo Times
Twenty seven members of the public were present at various times throughout
the duration of the meeting.
The Chairman welcomed everyone to the meeting and acknowledged Councillor Park who was also in
attendance. He then opened the meeting with a karakia.
APOLOGIES RESOLVED that the apologies of Mr T New [for absence] be received.
Smallman/Te Whare
Notes: (i) Items were heard in the following order: 1-3, 5, 4-10.
(ii) Councillor Cozens left the meeting at 3.04pm, returned at 3.28pm and then
excused himself to leave early at 3.55pm. He was not present for resolutions
TT201607/04 and TT201607/06-10.
(iii) Mr Te Whare left the meeting at 1. 50pm and returned at 1. 58pm.
(iv) Mrs Smallman left the meeting at 4.19pm and returned at 4.21pm.
(v) The meeting adjourned for a short break at the conclusion of funding
presentations [3.08pm] and reconvened at 3.24pm.
CONFLICTS OF INTEREST
Member's agreed to note any conflicts in relation to funding applications at
such time that the application was being dealt with and, abstain from those
deliberations. The following conflicts were subsequently noted; Turangi Blue
Light - Mr Te Whare; Safe Turangi - Mrs Smallman and Mr Kingi.
1 PRESENTATION - GO TONGARIRO: TURANGI CBD FEASIBILITY REVIEW
Go Tongariro coordinator Christine Daily and board chair Wayne Smith were in attendance to
discuss a proposal for a feasibility study on the Turangi CBD mail.
Mr Smith thanked the Board for the opportunity to present. He then read aloud a presentation
document which had been distributed to members beforehand titled 'A Strategic Economic
Growth Plan for the Turangi Area' [A1704186]. Go Tongariro sought the Board's support to
make a recommendation to Council for $55k [plus GST] unbudgeted expenditure to develop a
strategic economic growth plan for Turangi.
A member asked if The Lines Company [TLC] was part of the negative investment perceptions
issues in Turangi. Mrs Daily replied that Ruapehu District Council had identified that TLC did
have a negative impact on the potential establishment of new businesses; the assumption as
that Turangi would be no different. Previous efforts to turn around any decline in the town
centre had been typically reactive as opposed to proactive therefore it was important to find a
sustainable outcome.
The Board supported GT's proposition in principle. The Acting Chief Executive noted that a
report to Council could now be drafted given that the request had been clarified and formally
received.
A1714060
\1^
TurangiH'ongariro Community Board Minutes:
12 July 2016
TT201607/01 RESOLVED that the information on the Turangi CBD feasibility review be
received and Mrs Daily be thanked for her presentation.
Van derAa/Te Whare
PRESENTATION - DESTINATION GREAT LAKE TAUPO:
FUTURE PLANS FOR TURANGI
1-SITE
Destination Great Lake Taupo [DGLT] general manager Damian Coutts was in attendance to
discuss the proposed future plans for Turangi i-Site. He made a Powerpoint presentation that
began with some key statistics for the region: commercial visitor numbers and spend impact
[etc.]. Photos of current building maintenance issues at the Turangi i-Site were also included.
Additional key points noted were:
. There was a 6% increase in Turangi i-Site visitor numbers last year, a great result given
that i-Sites nationwide were generally experiencing a decline in customers and sales.
. Challenges included google, trip advisor and that hotels promoted direct bookings.
. Councils had rationalised i-Site investment.
The Turangi i-Site building had deteriorated considerably over the years and required
an estimated $280k for repair work.
. DGLT sought the Board's advocacy and support to council regarding the importance of
the i-Site service in Turangi and, the urgency of the building work/project.
. Would like to undertake some rebranding in Turangi.
In reply to a member question, Mr Courts advised that the current site was good although more
could be done to enhance its location and visibility.
Mr Coutts concurred with the Acting Chief Executive's comments that pending decision
outcomes, winter 2017 would be an ideal time to commence repair works. Council officers
would prepare a report for the February/March 2017 community board meeting.
TT201607/02 RESOLVED that the information from Destination Great Lake TaupO be
received and Mr Coutts be thanked for his presentation.
Cozens/Smallman
CONFIRMATION OF MINUTES: 14 June 2016
Minutes of a meeting of the Turangin'ongariro Community Board held on 14 June 2016
[A1687100] had been circulated.
TT201607/06 RESOLVED that the minutes of a meeting of the Turangi/Tongariro
Community Board held on 14 June 2016 [A1687100] be confirmed as a
true and correct record.
Stewart/Van derAa
ACTION POINTS
A report from the Democracy and Community Engagement Manager had been circulated
[A887852] along with a table of current action points [A1425016].
The following comments were noted:
. Item 4 - Community Issues: Approval for an events centre on Te Kapua Park to be
added to a future TRMP committee agenda - ongoing.
. Item 1 - Presentation - Proposal for a toilet at Waipapa reserve area: On hold until
treaty sett!ement process completed - ongoing.
. Item 4 - Community Issues: A suggestion for a coin operated barbecue would be
assessed as part of the 2018 LTP process - ongoing.
p
Turangi/Tongariro Community Board Minutes:
12 July 2016
Item 7 - Community Issues: The Board undertook to take a more strategic view in
relation to Turangi trees in conjunction with the FREDD committee - ongoing.
Item 7 - Community Issues: No progress to date in relation to how best to engage with
local organisations. The District Parks Operations Manager noted that most enquiries
he had received from local ratepayer groups were operational issues. If necessary, he
would always recommend an approach to the Board. The Democracy & Community
Engagement Manager suggested sending out a letter of introduction [of Board
members] however due to timing, it would be best to hold over until local government
elections were finalised.
TT201607/04 RESOLVED that the action points update be received.
Stewart/Te Whare
Note: Mrs Smallman left the meeting.
COMMUNITY GRANTS 2016/17
A report from the Community Development Officer regarding the 2016/17 Turangi-Tongariro
Community Grants had been circulated [A1695467] along with a summary table of the [21]
funding applications received [Attachment 1/A16987891] and, marking sheet [Attachment
2/A1698904]. Comprehensive bound copies of the applications were previously circulated
separately.
The following applicants spoke to their respective application/s and answered member
questions.
1 - Central Plateau Reap - Turanai Bullyproof Project
Presenter: Barry Kerr, General Manager Central Plateau Reap [apologies noted for coordinator,
Fenella Davis]
Powerpoint presentation shown [A1715327]
. Formerly funded by MSD, REAP had continued to fund the Bullyproof Project
coordinator wages who oversaw the project administration and activities.
. Local youth led the project of which the primary message was zero tolerance to
bullying.
. A member noted that it was disappointing that MSD had ended funding nationwide for
such an important initiative.
2 - David Cade - Environmental Work in the Hinemaiaia River Valley
11 -Te Awa o Waitahanui Charitable Trust- Waitahanui River Valley Project
Presenter: David Cade, Didymo Dave
. Started work in the Hinemaiaia four years ago. Since then had trapped 948 rats and
undertaken massive weed control.
. Programme had both a conservation and social aspect as it helped troubled youth build
self-esteem, confidence and employment skills.
. Te Awa o Waitahanui started in 2013. Local hapu Ngati Tutemohuta fully supported the
programme and were extremely proud of the benefits observed with youth participants.
. Was a previous recipient of a DOC environmental award.
13 - Turanai-Tokaanu Sports and Cultural Club - Administration Costs and Part Fees
Presenter: Virginia Church
Supplementary information read and tabled [A1715326]
. Funding application was for administrative costs and part junior rugby league 2016
registration costs.
4-Go Tonaariro - Photo/Picture Boards
5 - Go Tonaahro - Community Website
PresontQr: ChnstinG Daily [coordinator]
. Taupo had some picture boards already therefore to be consistent with them, the same
artist was engaged to design boards for Turangi.
. Trying to create a positive vibe and promote activities in Turangi.
i/^Turangi/Tongariro Community Board Minutes:
12 July 2016
. It was envisaged that the boards would enhance the social media profile of Turangi via
people posting pictures online.
. The current website - created by community members and inherited from the former
TTPA - was under utilised and required a major upgrade.
. Website would be a great community resource. Upgrade would include the provision of
a community directory eg. Tradesmen, services, sports clubs, local organisations etc.
. Access to website would be open.
8 - Omori Kuratau Charitable Trust-New Year's Eve Concert
Presenters: Pieter Braun, Chairman and Tony Haddock
. Requested funding to underwrite and cover any losses associated with the New Year's Eve
concert/event.
. 350-500 people attended last year.
. Summer activities programme included a fun run, Christmas carols, fishing competition.
. Since submitting funding application, had secured funds for hall chairs elsewhere.
. Hall was regularly used most days.
9 - Paoakai Te Kohanaa Reo - Resources to Help Involve Parents
Presenter: Janet Solomon, Kaiako
. Aspiration was to encourage parent involvement in kohanga activities.
. Requested funds for garden tools, storage shed and prams.
10-Safe Turanai- Christmas in the Park
Presenter: Bevin Severinsen
. Wanted to build on positive outcomes from last year's Christmas in the Park [CITP] and
provide another quality event.
. Current finalist in the 2016 New Zealand Event Awards. CITP 2015 stage supplier also
finalist in the events suppliers' category.
. Safe Turangi was the umbrella organisation for CITP which fitted well within promoting
the well-being of the community.
. Expected that stage costs would be 100% funded by community grant.
. Format would be similar to last year though it would be great to get a headliner act
again.
. CITP committee had not yet met.
12- Tonaariro Natural History Society- MiCamp Predator and Pest Control
Presenter: Shirley Potter
. Mi Camp had approached Ms Potter for help with pest control around the perimeter of
their camp site [70 hectares of unmodified bush].
. Many volunteers had already signaled their willingness to help.
. Purchasing traps through the local prison was less than half the cost of other quote
providers.
. DOC supported Project Tongariro and would provide a letter of support if required.
15 - Turanai Angels Netball - Install a Gas infinitv System
Presenters: Joan De Petra, Cristina Duff, Angels Coach and Catea Duff, Angels Netball Junior
. Sought funds to install LPG Infinity conversion unit.
. Anticipated that power bill would decrease.
Thanked the Parks Operations Manager - Turangi for new wire fencing which was
painted to meet NZ Netball standards.
The club was currently fundraising to take the Angels teams to the Silver Ferns versus
Jamaica match as an end of year reward by doing wood raffles, The Warehouse stock
take, etc.
20 - Turanai Tonaariro Sports Foundation - Administration Costs. Sports Awards. Junior
Triathlon
Presenter: Leslie Hardisty, Secretary/Treasurer and Anthony Hemopo, TTSF Committee
Member
. Sport had always played a big part in the Turangi community.
1/5
12 July 2016
. TTSF supported Turangi clubs where possible eg. fundraising events, administration
tasks.
. TTSF held annual sports awards, junior triathlon and weekly after school sports
sessions in the town gym.
. Thanked the Turangi Angels for helping out at the after school sessions. Also thanked
the Board for previous grants and Council regarding current building lease.
21 - Turanai Transport - Administration Costs
Presenter: Johnette Callaghan, Cooordinator/Secretary
. Funding had been halved by the Lakes DHB and no opportunity to respond or
explanation had been provided.
. Funding was sought to cover administration, advertising and stationery costs.
. Health and safety policies need to be implemented for drivers.
. Had pushed issue with Maori DHB regarding funding cuts however had a discretionary
fund available so that people could still be taken to Rotorua and Hamilton.
TT assisted with part of the registration and tyre replacement costs where private cars
had been used to transport patients,
TT201607/05 RESOLVED that the following grant applications for the 2016/17
financial year be approved/declined:
1. $7,500.00 to Central Plateau Reap for the Turangi
Bullyproof project.*
2. $2,070.00 to David Cade for environmental work in the
Hinemaiaia river valley.**
3. $3,000.00 to Turangi Food Bank for food stocks.
4. $9,200.00 to Go Tongariro for photo/picture boards.
5. $5,520.00 to Go Tongariro for a community website.
6. $1,000.00 to Life Education Trust to deliver the Life
Education Programme.*
7. $1,500.00 to MiCamp for youth leadership camps.*
8. $0 to Omori-Kuratau Charitable Trust for New Years Eve
concert costs.*
9. $4,135.40 to Papakai Te Kohanga Reo for resources to help
actively involve parents.*
10. $10,000.00 to Safe Turangi for Christmas in the Park.
11. $2,000.00 to Awa o Waitahanui Charitable Trust for
Waitahanui River Valley Project.**
12. $3,761.73 to Tongariro Natural History Society for MiCamp
predator and pest control.*
13. $1,000.00 to Turangi-Tokaanu Sports and Cultural club for
administration costs and part fees.
14. $320.00 to Turangi-Tongariro Ratepayers Association for
advertising and printing.
Iffc
12 July 2016
15. $4,849.93 to Turangi Angels Netball to install a gas infinity
system.
16. $2,350.00 to Turangi Blue Light for a Taup6 local fun day.
17. $1,000.00 to Turangi Budget Service for conference and
AGM costs.
18. $0 to Turangi Mountain Region Trust for rental for the
Turangi Community Dinner.
19. $0 to Turangi Mountain Region Trust for rental of the gym
for youth group once a week.
20. $12,000.00 to Turangi Tongariro Sports Foundation for
administration costs, sports awards and junior triathlon
expenses.
21. $3000 Turangi Transport for administration costs.*
Smallman/Stewart
totes: * denotes GST registered organisation. ** denotes non TT ward application.
Turangi Mountain Region Trust rental requests granted in kind.
The meeting adjourned for a short break.
6 POOLSAFE AUDIT
A report from the Pools and Activities Operations Manager regarding the annual PoolSafe
accreditation audit results had been circulated [A1694897] along with a copy of the PoolSafe
Audit report for the Turangi Turtle Pools [A1694322].
The Chairman requested that a letter of acknowledgment to congratulate the pool staff on the
successful audit results be sent.
Note: Mrs Smallman re-entered the meeting.
TT201607/06 RESOLVED that the Turangi-Tongariro Community Board notes for its
information the PoolSafe Accreditation Audit Reports for the Turangi
Turtle Pool complex.
StewarVTe Whare
Note: Members requested that a letter of congratulations on their successful audit be sent to the
Turtle Pools staff.
TURANGI OPERATIONS REPORT
A report from the District Parks Operations Manager had been circulated [A1445287] along with
May/June statistics for the Turangi Library, Turtle Pool and service requests received
[A1694396].
The District Parks Operations Manager introduced his report and made the following comments;
. The new garden outside the ANZ bank looked great.
. Artificial turf had been ordered for the skate park and would be installed after the school
holidays.
. Planting of street trees - mostly acer and Japanese maples - were scheduled to start
shortly. Suitable trees were selected for height, colour and maintenance reasons.
. A trees workshop was planned for the next TTCB.
^
12 July 2016
TT201607/07 RESOLVED that the TurangiH'ongariro Community Board receives the
update on the Tu rang i operations report.
Smallman/Stewart
Note: The Board requested that a letter be sent to Ms Judith Norton in acknowledgment of her service
to the Turangi Friends of the Library.
8 COMMUNITy ISSUES
A report from the Democracy and Community Engagement Manager had been circulated
[A887850]. Members noted the following:
. New owner of Club Habitat shocked at first bill from The Lines Company.
. A member advised that an email request had been received for a letter of support from
the Board regarding residency/im migration for a new dentist. Members did not support
the request however, it was noted that Southern Lake Taupo Health Trust and
Tuwharetoa Health were currently investigating options for a community dentist at the
medical centre.
. The current dental surgery had no access/lift for mobility impaired people.
. Many people were concerned about the current state of the former Turangi primary site
and in particular, vehicles using it as a thoroughfare. The height of the grass meant
that young children were not always visible and put them at risk of being hit.
TT201607/08 RESOLVED that the information relating to community issues be
received.
Te Whare/Van derAa
9 NIEMBERS' REPORTS & COMMUNITY PLAN UPDATES
Verbal and tabled [A1215325] reports were received as follows:
. CrStewart
Attended:
CEO interviews.
Council workshops in Taupo.
Turangi Reserves Management Plan inaugural meeting.
Great Lake Centre to hear Prime Minister John Keys speak on tourism.
Lake Taupo Protection Trust meeting.
Council meeting.
March against violence and child abuse.
Guest speaker at Probus.
Supported Turangi Tongariro Residents and Ratepayers Group re The Lines Company.
Various meetings with ratepayers and TTRR group.
. MrKingi
Attended:
- Met with Ross Baker - Tongariro River Motel re update on TTCB activities.
Comments:
Requested permission to attend the community events awards on 4 August. The Board
supported the request.
. Mrs Smallman
Comments:
- Due to ill health, had been unable to participate in activities within the community. On
leave from 15th July to 13th August.
Mr Van derAa
Attended:
TT201607/09 RESOLVED that the members' reports and community plan updates be
received.
Te Whare/Van derAa
1/8
'urangi/Tongariro Community Board Minutes:
12 July 2016
CONFIDENTIAL ITEMS
TTCB201607/10
RESOLVED that the public be excluded from the following parts of the
proceedings of this meeting - Agenda Item 10.
THE GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED WHILE THE PUBLIC IS
EXCLUDED, THE REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND
THE SPECIFIC GROUNDS UNDER SECTION 48 [1] OF THE LOCAL GOVERNMENT OFFICIAL
INFORMATION AND MEETINGS ACT 1987 FOR THE PASSING OF THIS RESOLUTION WERE AS
FOLLOWS:
General Subject of Each Matter to be
Reason for Passing this
Grounds under Section
Considered
Resolution in Relation to
Each Matter
48[1] for the Passing of this
Negotiations
Section 7(2)(i)
Agenda Item No: 10
Resolution
Confirmation of Confidential Portion of
Minutes: Turangi/Tongariro
Community Board - 14 June 2016
THIS RESOLUTION WAS MADE IN RELIANCE ON SECTION 48[1] [A] OF THE LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987 AND THE PARTICULAR INTEREST OR
INTERESTS PROTECTED BY SECTION 6 OR SECTION 7 OF THAT ACT OR SECTION 6 OR SECTION
7 OR SECTION 9 OF THE OFFICIAL INFORMATION ACT 1982, AS THE CASE MAY REQUIRE, WHICH
WOULD BE PREJUDICED BY THE HOLDING OF THE WHOLE OR RELEVANT PART OF THE
PROCEEDINGS OF THE MEETING IN PUBLIC.
Van derAa/Te Whare
10 CONFIRMATION OF CONFIDENTIAL PORTION OF MINUTES: TURANGIH-ONGARIRO
COMMUNITV BOARD - 14 JUNE 2016
A report from the Democracy & Community Engagement Manager to receive the confidential
portion of minutes of a meeting on 14 June 2016 had been circulated [A1695083].
TT201607/C01 RESOLVED that the confidential portion of minutes of the Turangi-
Tongariro Community Board meeting held on 14 June 2016 [A1683300]
be confirmed as a true and correct record.
Stewart/Smallman
The meeting closed with a karakia by Mr Kingi at 4.51 pm.
MrTKingi
CHAIRMAN
: ^
ITEM NO
TO:
TURANGI/TONGARIRO COMMUNITY BOARD
PREPARED BY:
SUBJECT
Receipt of Minutes:
Turangi Reserves Management Plan Committee - 22 June 2016
DATE:
9 August 2016
OBJECTIVE DOCUMENT ID: A1714349
PURPOSE
To receive the minutes of a meeting of the urangi Reserves Management Plan Committee held on
22 June 2016.
That the minutes of a meeting of the Turangi Reserves Management Plan Committee held on
22 June 2016 [A1693089] be received.
Report prepared by:
Tina Jakes
ATTACHMENTS
. Attachment 1: Turangi Reserves Management Plan Committee Minutes: 22 June 2016
[A1693089]
Attachment:.
TAUPO DISTRICT COUNCIL
TURANGI RESERVES MANAGEMENT PLAN COMMITTEE
MINUTES of the inaugural meeting of the Turangi Reserves Management Plan Committee held
in the Boardroom, Town Centre Turangi on Tuesday, 22 June 2016 at 10.30am.
PRESENT Mr N Smatlman and Cr M Stewart [Co-Chairs]; Cr B Hickling, Mr W van der Aa
and Ms H Mohi
IN ATTENDANCE His Worship the Mayor, D Trewavas and Cr J Boddy
Acting Chief Executive, Acting Group Manager: Operations, Senior Policy
Advisor, Senior Reserves Planner, Strategic Relationships Manager, District
Parks Operations Manager, Parks Operations Manager Turangi,
Communications Manager, Senior Communications Advisor and Democratic
Services & Legal Officer
PUBLIC
Two members of the public.
APOLOGIES RESOLVED that the apologies of Miss T Porou [for lateness] be received.
Stewart/Hickling
CONFLICTS OF INTEREST
No conflicts of interest were declared.
Notes: (i) Mr N Smallman opened the meeting with a Karakia.
(ii) His Worship the Mayor welcomed everyone to the meeting and remarked on the
special nature of the occasion, with Ngati TOrangitukua and Taupo District Council
embarking on a partnership together to develop a plan for the management of reserves
in Turangi.
(ii) His Worship the Mayor was in the Chair for item 1 - Election of Co-Chairs.
ELECTION OF CO-CHAIRS
A report from the Democracy & Community Engagement Manager had been circulated
[A1670926].
His Worship the Mayor, D Trewavas called for nominations for Co-Chairs.
Ms Mohi nominated Mr N Smallman to be one of the Co-Chairs of the Committee. This
nomination was seconded by Cr M Stewart.
Cr B Hickling then nominated Cr M Stewart to be the other Committee Co-Chair. This
nomination was seconded by Mr Van der Aa.
TRMP201606/01 RESOLVED that Mr N Smallman be elected as one of the Co-Chaire of
the Turangi Reserves Management Plan Committee.
Mohi/Stewart
TRMP201606/02 RESOLVED that Cr M Stewart be elected as one of the Co-Chairs of the
Turangi Reserves Management Plan Committee.
Hickling/Van derAa
A1693089
3-1^.
Turangi Reserves Management Plan Committee Minutes:
13 June 2016
2 STANDING ORDERS
A report from the Democracy & Community Engagement Manager had been circulated
[A1670953].
TRMP201606/03 RESOLVED that it be noted that the conduct of meetings of the Turangi
Reserves Management Plan Committee will be governed by Taupo
District Council Standing Orders, in accordance with clause 27(1) of
Schedule 7 of the Local Government Act 2002.
Van der Aa/Hickling
3 ESTABLISHMENT OF THE TURANGI RESERVES MANAGEMENT PLAN PROJECT
A report from the Senior Policy Advisor had been circulated [A1668953].
Members considered the draft committee Terms of Reference [Attachment 1 to the report
A1668953]. The following points were noted:
Mr Smallman would consult with Ngati Turangitukua to see if members wished to suggest
an alternative Maori name for the Committee.
The meeting frequency "once every two months or as required" was acceptable.
Members would have a discussion to ascertain mutually convenient meeting days and
times.
Members decided to amend the Term of the Committee, adding words to the effect that
the Committee may continue beyond the adoption of the Reserves Management Plan, if
desired.
It was also decided that Mr Smallman would be a member of the working group initially,
but other NgSti Turangitukua representatives may be appointed as required as the project
progresses.
The Senior Policy Advisor would email a map of Turangi reserves to members.
The working group would draft a project plan and circulate it to the Committee in
approximately one month's time.
TRMP201606/04 RECOMMENDATION TO COUNCIL
. The Turangi Reserves Management Plan Committee recommends to
Council that it adopts the Terms of Reference for the Turangi
Reserves Management Plan Committee [Attachment 1 to the report
A1668953] including amendments.
RESOLVED
2. That the Turangi Reserves Management Plan Committee establishes
a working group that includes Mr N Smallman from Ngati
Turangitukua and officers from Council.
3. That the Turangi Reserves Management Plan Committee directs the
working group to prepare a draft project plan and circulate it to the
Committee for consideration in one month's time.
4. That the Turangi Reserves Management Plan Committee adopts the
Communication Protocol [Attachment 2 to the report A1668953].
Hickling/Van derAa
In closing His Worship the Mayor gave his best wishes to the Committee and congratulated the CoChairs.
Mr Smallman also thanked Ngati Tuivngitukua representatives present at the meeting and Council
staff for facilitating. He observed that it was wonderful to get to this point, as it had been a HapuCouncil aspiration for some time to sit down together and get the project underway.
A1693089
^,3
Turangi Reserves Management Plan Committee Minutes:
13 June 2016
The meeting closed at 11.00am.
The foregoing minutes were certified as
being a correct record at the subsequent
meeting of the Turangi Reserves Management
Plan Committee held on 29 August 2016
N Smallman and/or M Stewart
CO-CHAIRS
A1693089
: 5
ITEM NO:
TO:
PREPARED BY-
SUBJECT
Action Points
DATE: 9 August 2016
PURPOSE
This item is to provide an update to members on those items from previous meetings of the Board.
That the action points update be received.
Report prepared by:
'^_
Tina Jakes
ATTACHMENTS
. Attachment 1: Action Points spreadsheet [A1599385]
Item No. | Meeting Date | Subject
4
11/08/2015 Community Issues
8/09/2015
8/03/2016
Turangi Tongariro Community Board Action Sheet - A1599385
Outcome
Task
An indoor events centre sited next to theTurtle Pools was
To be referred to next RMP committee for land use
suggested.
approval.
Presentation - Proposal Officers were instructed to undertake an assessment on the
for a toilet at Walpapa proposal for a toilet aVnear Waipapa Reserve and report back
Reserve
findings to the Board.
Community Issues
The District Parks & Recreation Manager undertook to make
enquiries regarding a suggestion for a coin operated barbecue.
14/06/2016 Members' Reports &
Community Plan
Updates
On hold until treaty settlement completed.
To be assessed as part of the 2018 LTP process.
The Chairman advised that he would liaise with local
association/organisation Chairs and report back to the Board with a
Ongoing. Suggestion that letters of introduction of
proposed way forward regarding maintaining regular dialogue
members for the next triennium be sent out to local
between the two parties.
organisations and marae.
12/07/2016 Presentation - Go
The Board supported in principle Go Tongariro's proposition that
Tongariro: Turangi
CBD Feasibility Review sought $50k unbudgeted expenditure so that a strategic economic
growth plan and feasibility review could be undertaken. Officers
were to draft a report to come back to a future TTCB meeting.
12/07/2016 Presentation - DGLT:
Future plans for
Turangi i-Site
12/07/2016
Turangi Operations
Report
The Turangi i-Site building required significant investment for
repairs/renovations. Officers were to prepare a report for the Board
to present options in relation to the Turangi i-Site premises.
The District Parks Operations Manager noted that a 'Turangi trees'
workshop would be held with the next elected Board.
-^-
<D
ITEM NO:
TO:
PREPARED BY:
ICT Operations Manager
SUBJECT
Nominations for Community Mobile Coverage
DATE:
9 August 2016
4-
PURPOSE
To provide information to the Board regarding nominating suitable communities for mobile
coverage.
That the information on the nominations for community mobile coverage be received.
Report prepared by
Report reviewed by:
Kylee Mills
Chloe Walker
Acting Group Manager: Business Development &
ICT Operations Manager
Improvement
.5
ITEM NO:
TO:
PREPARED BY:
Senior Policy Advisor
SUBJECT
Freedom Camping Project Update
DATE:
9 August 2016
PURPOSE
To provide an update on the freedom camping project and gain feedback from the Board.
That the update on the freedom camping project be received and any feedback from the Board
noted.
Report prepared by:
Jane Budge
Senior Policy Analyst
Report reviewed by:
iareth Green
Chief Executive Officer
ITEM NO:
TO:
PREPARED BY:
District Parks Operations Manager
SUBJECT:
Turangi Operations Report - May/June 2016
DATE:
9 August 2016
G
PURPOSE
This item is for the District Parks Operations Manager to provide an update to the Board on
Turangi operations for June/July 2016.
That the TurangiH'ongariro Community Board receives the update on the Turangi
operations report.
Report reviewed by:
Hafley
District R^rks Oper,
ATTACHMENTS
j Group Manager: Operations
vy
. Attachment 1: Turangi Operations Report - June/July 20? 6 [A171 3439]
Attachment:
Service Requests Received - June 2016
June 2016
Animal Management & Compliance
57
District Litter/Refuse
Network Operations - Storm water
Network Operations - Water
Network Operations - Wastewater
Open Spaces & Town Centres
13
15
Pensioner Units
Regulatory After Hours
Transportation
19
Resource Consents
Facilities Management
Rates
Debtors
Customer Services
Total
138
Turangi Operations Update:
July has been a fairly challenging month for the Operations team, mostly due to the weather however
a number of staff have been on leave as well.
Constant rain hampered the Wiremu Street gully clean up however the end result is well worth the
effort. Next will be some ground prep prior to grass seeding. The clean-up project has also extended
to the top of the escarpment above the upper Hirangi Stream at the southern end of Turangitukua
Park. This area was a significant illegal dumping site.
High winds through the southern part of the district overnight on the 20th presented the team with
quite a clean-up job. We lost a large tree in the town centre as well as several smaller street trees.
The team also picked up some fences that were blown down as well as cleaning up a large amount of
debris on a number of our reserves.
There was some reserve and storm water gully planting carried out in Motuoapa, 25 Japanese
Maples were planted on street berms as replacements for some trees removed and we have some
Kowhai on order for some other replacement sites.
Some mulching and tree maintenance work is currently underway at Waitetoko Reserve.
The area beside the skate park and adjoining the climbing net has been covered in artificial turf with
the replacement play equipment mounts installed. Once final sanding of the turf has been completed
the rest of the play equipment will be fitted. Once again the weather delayed completion of the project.
Turanai Library
June 2016
Total Issues
In-House use
New Members
Internet Users
Wi-Fi Sessions
Wi-Fi Unique Devices
2112
30
20
920
2150
1310
June 2015
2619
22
13
905
984
471
6/1
6 ,-2
Turtle Pools Attendance
Patronage:
Adults
Seniors
Students
Children
Under 5's
Schools / Groups
Aquatic classes
Swim Well
June 2016
June 2015
226
171
22
193
29
295
165
47
145
97
257
247
130
306
93
15
145
1398
109
17
245
1556
Water Safety Seals
Aquatic Programmes
Swim School
Cadets / Training
Turangi Swim Club
Total Pools
Turtle Pools Update:
Margaret Sweeney challenge has been set for the 25th July, which is a fantastic winter goal for the
community. Patronage has aligned with previous years. The Swim Well programme definitely adds to
our patronage increase. We are looking forward to a very busy July holidays.
:i
ITEM NO:
TO:
PREPARED BY-
SUBJECT
Community Issues
DATE:
9 August 2016
PURPOSE
This allows for discussion on community issues within the Turangi/Tongariro area.
BACKGROUND
Matters that are of an operational and maintenance nature should be reported to staff for investigation
and action [e.g. road potholes, leaking water valves, trees, etc.] in the first instance.
No debate and/or resolution is permitted on any of the issues raised.
That the information relating to community issues be received.
Report prepared by:
Tina Jakes
ITEM NO:
6
TO:
PREPARED BY-
SUBJECT.
Members' Reports and Community Plan Updates - July 2016
DATE:
9 August 2016
PURPOSE
This item permits members to provide feedback on any items of interest arising from
meetings/conferences/seminars they have attended over the past month and for the Board to
approve, either prior or retrospectively, member attendance at conferences and professional
development opportunities.
It also provides the opportunity for members to provide any updates on the Turangi/Tongariro
Community Board Community Plan Monthly Report.
No debate and/or resolution is permitted on any of the reports.
That the Turangi/Tongariro Community Board:
1. Receives the members' reports and community plan updates; and,
2. Approves the attendance of Mr Kingi at the 2016 New Zealand Event Awards in
Auckland on 4 August 2016.
Report prepared by:
m.
>,^
Tina Jakes
ATTACHMENTS
Attachment 1: Community Plan Monthly Report - June 2016 [A1698980]
Note: July 2016 updates to be received at meeting.
Mtachment:.
TURANGI TONGARIRO
Source of Great Lake Taupo
S/|
8/2
The Turangi-Tongariro Community Board represents the interests of the settlements located
in the Turangi Tongariro ward. These include Hatepe, Motutere, Waitetoko, Te Rangiita,
Oruatua, Motuoapa, Korohe, Turangi, Poutu, Papakai, Otukou, Tokaanu, Waihi, Pukawa,
Omori, Kuratau, Whareroa, Whanganui and Waihaha. Turangi being the largest settlement is
the main service centre for the ward. The Community Board has a membership of eight: six
elected community board representatives and two district councilors. This ensures that local
decisions and recommendations outside the Board's powers are influenced by local
residents.
Working collaboratively with community partners to ensure Turangi is a happy, safe and
prosperous town, everyone can be proud of.
1
2
Relationships - 'Together we can achieve more'
3
4
Community Events - Turangi is a hive of activity'
Health & Safety - 'Turangi is a healthy / safe community
Youth - 'Our youth are empowered to be the best they can be'
5
Facilities - 'We take pride in what we have and what we can achieve'
6
Economic Development - Turangi is a vibrant and prosperous town'
Long-term Aspirations - 'Sustainable planning for current and future generations'
7
Each strategy contains a series of deliverables to help guide the Board through the
implementation process. Progress reports will be provided monthly at the ordinary TTCB
meetings.
5/2>
Deliverable
FT Lead Due date
Allocate annual < >mmunity i rants ALL
July 2016
that support the ciirection of this
strategy & Council's 10YP &
Pn, <ress
Gri its to be allocated at 12
July meeting.
Community Grant Policy.
Support annual TTSF Sports
Wally
October 15
COMPLETED.
December
COMPLETED.
Awards held in conjunction with
the 50th Jubilee & Xmas in the
Awards.
2
I
(0
I
I
§
Support annual Turangi
Tong,
Community Awards [To be held in Mary
conjunction with the 50th Jubilee &
Xmas in the Park]
Explore options to establish a
community wall of pride
15
Park. Well received.
Chris.
October 15 Ongoing.
Maggie, OVERDUE
Wally
Support Age-friendly initiatives
Mary,
Takings
Ongoing
Develop partnership with Ministry
of Social Development re: Turangi
Chris,
April 2016
social sector trial
Maintain communication with Rate
payer groups.
Mary
Omori/Kuratau Ratepayers Assoc
Pukawa Property Owners Group
Whareroa Ratepayers Group
Motuoapa Ratepayers Group
Senior Net in June. Awesome ;'
work hf here.
Support the implementation of Iwi-
led community initiatives that align
with the Board and Council's
strategic direction.
Encourage early & targeted Hapu
2
i
I
os
engagement regarding projects
relative to each Hapu area.
Tuwharetoa Hapu wide
communication regarding
Turangi/Tongariro projects in
general also to be encouraged.
Develop & adopt Turangi
/?ese/ves joint-management
agreement with Ngati
Turangitukua
Ongoing.
Tong,
AGM dates Ongoing.
Maggie
Maggie
Maggie
Zane
Hatepe Ratepayers Group
Turangi Tongariro Residents &
Ratepayers Association
Ongoing. Christ visited local
[Maggie] Met with TurangiTongariro Ratepayers
Tong
Association Chair.
Tong,
Ongoing
Takinga,
Maggie,
Mary
On track. Planning underway
Tong,
Ongoing
Takinga,
Maggie,
Mary
Maggie,
November
Wally,
16
Mary
with Pukawa Marae re: 2017
District Waitangi, Matariki and
10 year anniversary event
projects.
Ongoing.
[Maggie/Wally] Maggie coChair and Wally council rep
on Turangi Reserves
Management Plan Committee.
Inaugural meeting held 24
June.
Where applicable attend Marae
Hapu AGMs
Takings
AGM dates
On track. Letters sent offering
TT Board attendance. Two
responses received to date from
MwsRSlmsfm^n^M^^s,
Deliverable
FT Lead Due cfa(e
Mary
Ongoing
Progress
On track. Adopted 2015/16 Safe
Turangi Action Plan.
Support the development and
sustainability of the Turangi Food
Forest Project
Maggie,
Takings
Ongoing
On track.
Support & promote existing
community services and health
programs i.e. Whanau Ora, up right
Maggie
Support the implementation of Safe
Turangi and Taupo Safe District
activities
Ngati Turangitukua developing
w
ju
't
Ongoing
Chris
ki Tuwharetoa to discuss
ways to work together
collaboratwely. Also met with
Ruapehu DC re Warm you
Whare'initiative.
& active classes
^
.d
plans and funding proposals for
stage 2.
[Tong] Met with Whanau Ora
Support Turangi Tongariro Sports
Wally,
Foundation activities
Takings,
Ongoing
Zane
§
Support the development of
sport and recreational activities
Ongoing
On track. 2016 Annual Sports
awards completed. Support
required to increase club
representation & funding
proposals.
Dialogue to take place with
Ngati Turangitukua and TRMP
Committee re: future of
Support TDC staff with Civil
Defence, Emergency Management
and Rural Fire Initiatives
Deliverable
Takinga, Ongoing
Tong,
Maggie
Turangi park activities and
potential events centre.
[Maggie] Attended meeting in
May re: update on TT Civil
Defence initiatives.
FT Lead Due date
Takings
Ongoing
Progress
Ongoing
Support the sustainability of
Turangi Youth Hub Activities volunteers required.
Support Bluelight functions
Takings
Ongoing
Ongoing.
Chris
Support the development &
Takings
Ongoing
Ongoing
Ongoing.
Ongoing.
Ongoing
Youth Week- 21-29 May
Support the implementation of
Turangi Rangatahi Network
initiatives
I
I
I
implementation of Youth
Guarantee programs targeted at
youth employment and training
Encourage Turangi youth
participation in District wide
Youth in Emergency Services
and Leader in You programs
Takinga,
Tong
Turangi BullyProof Pink Shirt
Day held 20 May.
8/S
Support and encourage Turangi
nominations for Taupo District
Takinga,
Aug / Sept
Wally
Youth Awards
received for 2015.
FT Lead
Due date
Ki 0 Rahi Secondary Champs
Turangi Skate Comp
Wally, Takings
Tong
Takinga
Takings
Wild River Challenge
Zane
Turangi 50th Jubilee &
Mary, Tong,
Takings
October
October
October
November
November
12 December
Deliverable
TTSF Sports Awards - 50 years
Turangi Fire Brigade - 50
Christmas in the Park
E
Further work required for 2016.
No Turangi nominations
Progress
COMPLETED
COMPLETED
COMPLETED
COMPLETED
COMPLETED
Omori/Kuratau Carols by the
24 December COMPLETED
Lake
Omori/Kuratau NYE Concert
31 December
Turangi Road to One Love
Marae Sports
!
Sweet Sounz Picnic
8
Run
Omori/Kuratau Fishing & Fun
COMPLETED
December/Jan Cancelled
Takings
Takinga
Maggie?
8-9 January 16 COMPLETED
19 March 16
COMPLETED
COMPLETED
January 16
Motuoapa Our Neighbourhood Zane, Maggie
Kustom Car Show meet & greet Zane
January 16
13 Febmary
Junior Triathlon
Takinga
2 April 16
COMPLETED
COMPLETED
COMPLETED
Turangi Easter Festival
Zane
Zane
March 16
COMPLETED
May 16
25-26 June
COMPLETED
COMPLETED
June 16
18 June
COMPLETED. No
Turangi Open Pig Hunting
Kuratau Trail Ride
Turangi Half Marathon
Hirangi / Pukawa Matariki
Chris
Mary, Takings
Matariki event at
Pukawa this year.
^ou
Ill
Ill
Q
Delwerable
TT Lead
Support the continuation of Zane, Tong,
Go Tongariro Activities Maggie
Due date
Progress
Ongoing Ongoing
FTongJ: Met with GTre
feasibility review for
Turangi CBD.
8^
Participate in DGLT, EGLT
Attendance
and District Events 6 weekly by all
catch ups
members
Support the implementation of
encouraged
Takinga,
Maggie
Turangi Employment Support
Group initiatives including
Turangi Employment Expo
Support feasibility study for
Taupo Cycle way extension
6 weekly [Chris] Attended Stella
Awards.
Ongoing ON track
Expo - Oct 15 COMPLETED
Tong, Maggie
Sept / October Regular catch ups
occurring re: engagement
& development plans.
Work with Go Tongariro to
address Town Mali access
Maggie, Wally Workshop 1
Sept 2015
and visibility opportunities.
Ongoing
[ZaneJ Awaiting
outcome of feasibility
review.
Support Tongariro National
Maggie
Ongoing
Ongoing
Trout Centre Initiatives
FT Lead
Due date
Assist staff with Maggie, March 16
Progress
community engagement Zane
exercises, providing 2-
Turangitukua.
Deliverable
w
UJ
p
It
u:
s
Ongoing. Awaiting input from Ngati
way communication
channels where
appropriate
Seek support from Tong, February 16
Tongariro School and Takinga
Turangitukua.
Tongariro Chartered Club
regarding the use of their
facilities for key sporting
codes and events
Host engagements with Tong, February 16
sporting groups to discuss Takings
re-locating to the
Tongariro School and
Tongariro Chartered Club.
Turangitukua. Tongariro Chartered
Initiate dialogue with Tong, February 16
Horse Sport Takings
representatives and
Turangitukua regarding
the future use and
management of
Turangitukua Park
Club seeking community buy-in to
supports its continuation.
Turangitukua.
8,'?Work with TTSF and
Zane,
other community
groups to develop
Wally,
be further developed.
Takinga
Annual 50km swim event
Ongoing
activities to increase
Ongoing. Events Centre concept to
underway.
poo/ entries
Investigate alternative
sponsorship options
Zane, Wally, Ongoing
Takings
Ongoing.
Support Women Club's
Zane, Wally, May 16
Not up for serious discussion until
later next year.
annual food and.wine fest Takings
fundraiser.
Support the development Zane, Wally, Sept
of a feasibility study for an Takinga
Ongoing.
Support sought from Staff. Awaiting
indoor events / sporting
complex - potential
extension to Aquatic
input from Ngati Turangitukua
Centre
Assist staff with
Maggie,
community engagements, Mary
feasibility exercises and
funding initiatives to
support the development
I
March 16
Ongoing. Ngati Turangitukua input
required. Funds budgeted for 2017/18
of a new children's
playground and/or
amalgamation of dated
neighbourhood play
equipment
Delwerable
Support the development of
community-led art projects
FT Lead
Due date
Chris,
Ongoing
Progress
Ongoing
Takings,
Wally
s
y
I
Work with Taupo Sculpture Trust
Chris
Oct / Nov Ongoing.
Chris
Oct/Nov COMPLETED.
or establish Turangi based
community arts group to initiate
more sculpture projects
Explore the development of a
town centre art space for
exhibitions and murals
S/8
Support community reps to
address feasibility exercises,
potential sites and funding
Maggie,
Chris,
Takinga
April 2016
Turangitukua input/lead
required.
initiatives
Support TDC staff to initiate
Tong, Mary, July 2016
Ongoing
Awaiting input from Ngati
Maggie
Turangitukua.
discussions with
Turangitukua, DOC, Genesis
Ongoing.
and other private property
owners regarding the future
management of non-Council
owned property
Deliverable
OT
§1
i=£
part of 2018/28 LTP
II
Prepare 2016/17 Annual Plan
u$
TT Lead
In conjunction with the
Community develop a 5-10 Year
Community Plan. Consider as
submission if required
Due date
Progress
Early 2016
Ongoing
OVERDUE
Tong, Mary
N/A

KMBT_C284 C28401093 Turangi Office

Transcription

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