TOWN of CEDARBURG

Meeting:
Meeting Date:
Agenda Item:
Village Board
05/23/16
6e - 6f
Mission Statement
To provide our residents with a safe, friendly,
attractive and active community by aggressively
pursuing innovative ways to deliver valuable services.
VILLAGE BOARD MEETING STAFF REPORT
REPORT TO:
REPORT FROM:
AGENDA ITEMS:
Burt R. McIntyre, President
Village Board of Trustees
Michael J Kaster, PE, Director of Engineering
6e)
Review and take action on awarding the Meacham’s Crest & Stone
Ridge Utility Construction Project.
6f)
Review and take action on awarding Meacham’s Crest & Stone Ridge
Roadway Construction Project.
POLICY ISSUE
Should the Village Board approve the contract award for the Meacham’s Crest and Stone Ridge
Utility and Roadway Construction Projects?
BACKGROUND INFORMATION
Construction generally includes the installation of 5,600’ of sanitary sewer and 2,775’ watermain,
2,920’ of storm sewer, 3,700’ of urban roadway, and a regional storm water management pond.
This project is the road and utility extensions for the Plats of Meacham’s Crest and Stone Ridge.
The Plats include creation of 66 single family residential lots, along with rights of way and
easements for public improvements. The project also includes the creation of an outlet being
dedicated to the Village for storm water management purposes.
Roadways will include on-street parking, bike, and pedestrian facilities.
Village Staff has requested bids, which will be received at 1:00 pm on May 23, and are therefore not
available for the writing of this report. Staff will open the bids, verify the low bidders, and provide
an updated report, bid tab, and recommendation prior to the meeting at 6:30 pm.
If awarded, construction will begin in June and is scheduled to be completed by November 1.
PRIOR ACTION/REVIEW
• February, 8 2016 - The Village Board approved the Final PDD for Scott Sonnabend (Stone
Ridge Condo).
• March 28, 2016 - The Village Board approved the Final Plat of Meacham’s Crest
• May 9, 2016 - The Village Board preliminary resolution for special assessments on
Frederick Court and the Plats of Meacham’s Crest and Stone Ridge
Page 1 of 2
F:\USERS\ENGINEER\16 Project\16008 - Meacham Ridge Development\CORRESPONDENCE\Staff Report Construction Contract
Award.docx
FINANCIAL INFORMATION
FISCAL IMPACT:
1.
2.
3.
4.
Is There A Fiscal Impact?
Is it Currently Budgeted?
If Budgeted, Which Line?
Amount:
Yes
Yes
Capital Projects
$TBD
RECOMMENDED ACTION
e) Village staff recommends that the Village Board award the utility construction project
contingent on Attorney review of the contracts.
If the Village Board were in favor of this policy action, the following motion may be made:
“Motion to award the Meacham’s Crest & Stone Ridge Utility Construction
Project to _________________ for _$_______________, contingent on Attorney review of the
contracts.”
f) Village staff recommends that the Village Board award the roadway construction project
contingent on Attorney review of the contracts.
If the Village Board were in favor of this policy action, the following motion may be made:
“Motion to award the Meacham’s Crest & Stone Ridge Roadway Construction
Project to ________________ for $________________ contingent on Attorney review of the
contracts.”
POLICY ALTERNATIVE(S)
The Village Board could take the following actions:
• Approve the construction project.
• Deny the project and decide how to proceed
• Table the project and request additional information
ATTACHED INFORMATION
I.
Plat of Meacham’s Crest & Stone Ridge
II.
Bid results will be available at the meeting.
III.
Plans and Specifications, due to size, are available for review at the Board Meeting
Page 2 of 2
Preliminary Plat of Meacham's Crest
SCALE
1"=100'
Vicinity Map
Part of Lots 1 and 2, part of the Northeast 1/4 of the Northeast 41 of Section 18 and part of the Northwest
1/4 of the Northwest 1/4 of Section 17, all in T24N-R20E, Village of Howard, Brown County, Wisconsin.
North
Graphic Scale
NW
500
Curve Data
W
E
SW
SE
Lot 22
Lot 37
16344 sq. ft.
0.38 ac.
Trillium
Way
Lot 21
20999 sq. ft.
0.48 ac.
Sunset Rid
Legend
C
--.T--.H
--.-"-C-"
Lot 20
21015 sq. ft.
0.48 ac.
Lot 19
20927 sq. ft.
0.48 ac.
30064 sq. ft.
0.69 ac.
Lot 23
Lot 18
35153 sq. ft.
0.81 ac.
24260 sq. ft.
0.56 ac.
Mau
&
Associates
LAND SURVEYING & PLANNING
ge Drive
-S-h-a-w
--a-n--o-A
--v-e-n--u-e
S- . Pin
-----e Cre
-----st Ro
-----ad
-
Westhill
-------Drive
------
S
Lot 1
63154 sq. ft.
1.45 ac.
Lot 17
30922 sq. ft.
0.71 ac.
Lot 24
26743 sq. ft.
0.61 ac.
Lot 36
Lot 16
21404 sq. ft.
0.49 ac.
34834 sq. ft.
0.80 ac.
Lot 2
30673 sq. ft.
0.70 ac.
Lot 25
22610 sq. ft.
0.52 ac.
Lot 4
36357 sq. ft.
0.83 ac.
Lin
Rid
ns
co
ln
ive
Dr
ge
Lot 27
20150 sq. ft.
0.46 ac.
Lot 13
28610 sq. ft.
0.66 ac.
et
Lot 32
Lot 5
39909 sq. ft.
0.92 ac.
Lot 28
Su
17039 sq. ft.
0.39 ac.
Lot 14
30473 sq. ft.
0.70 ac.
Lot 3
31524 sq. ft.
0.72 ac.
Ri
Lot 26
18600 sq. ft.
0.43 ac.
15963 sq. ft.
0.37 ac.
Lot 33
dg
eD
riv
31484 sq. ft.
0.72 ac.
Lot 34
16608 sq. ft.
0.38 ac.
Lot 15
e
Lot 35
15317 sq. ft.
0.35 ac.
20150 sq. ft.
0.46 ac.
Lot 12
Lot 31
30018 sq. ft.
0.69 ac.
17050 sq. ft.
0.39 ac.
Lot 6
Lot 29
41392 sq. ft.
0.95 ac.
20150 sq. ft.
0.46 ac.
Lot 7
Lot 11
Lot 30
20517 sq. ft.
0.47 ac.
Office of the Register of Deeds
Brown County, Wisconsin
36956 sq. ft.
0.85 ac.
31107 sq. ft.
0.71 ac.
Received for Record
at
o'clock
20,
M and recorded as
Document #
Volume
Lot 10
,
in
of
on Page
.
Lot 8
33515 sq. ft.
0.77 ac.
38345 sq. ft.
0.88 ac.
Lot 9
35818 sq. ft.
0.82 ac.
Cathy Williquette Lindsay, Register of Deeds
There are no objections to this plat with respect to
Secs. 236.15, 236.16, 236.20 and 236.21(1) and (2),
Wis Stats. as provided by s. 236.12, Wis. Stats.
Certified __________________, 20_____
File: M-11806 Pre Plat 022416.dwg
400
Phone: 920-434-9670 Fax: 920-434-9672
300
Preliminary Plat
200
Meacham & Co LLC CIVIL & WATER RESOURCE ENGINEERING
100
NE
TAX PARCEL NO. VH-503, VH-479
0
DRAWN BY
MRA
PROJECT NO.
M-11806
SHEET NO.
1 of 1
DRAWING NO.
Department of Administration
P-2271