Alberta Children`s Hospital Foundation Fundraising Handbook

Alberta Children’s Hospital Foundation
Fundraising Handbook
Your guide to fun and effective ways you can raise money
to help sick and injured kids in our community.
AMAZING SUPPORT.
AMAZING IMPACT.
Thanks to amazing supporters like you, children in southern Alberta and beyond
are getting the best possible care at the Alberta Children’s Hospital. Through
events like golf tournaments, bake sales and auctions, donors are thinking of
creative ways to make a difference for sick and injured kids in our community...
and having fun while doing it!
We are so grateful to the many individuals and groups who organize and
coordinate events and activities throughout the community and choose to
donate the proceeds to the Alberta Children’s Hospital Foundation.
No matter how large or small, these initiatives are invaluable to the overall
fundraising efforts of the Alberta Children’s Hospital Foundation.
We look forward to working with you! Thank you for everything you are doing
to help make life better for kids in our community.
SEE INSIDE:
Where your money goes............................................................................................................2
Who you are helping....................................................................................................................3
Things to consider.........................................................................................................................4
Next steps..........................................................................................................................................5
How we can help you....................................................................................................................7
Helpful info........................................................................................................................................8
Sample resources...........................................................................................................................9
Application form......................................................................................................................... 11
1
WHERE YOUR
MONEY GOES...
When you make a donation to the Alberta Children’s Hospital Foundation, you
are supporting excellence in child health programs, life-saving equipment and
pediatric research. From state-of-the-art equipment in our surgical suites to the
beautiful healing gardens surrounding the hospital, the Alberta Children’s Hospital
is the amazing place it is today because of thoughtful supporters like you.You can
be sure that your gift will help the 87,000 children and families who rely on the
hospital for specialized care every year.
INNOVATIVE
CANCER CARE
STATE-OF-THE-ART
EQUIPMENT
BRAIN HEALTH
LIFE-SAVING RESEARCH
THERAPEUTIC
ARTS PROGRAMS
2
YOU WILL HELP KIDS LIKE
LEXXIE...
Eight-week-old Lexxie had been throwing up at
her home in Sparwood, B.C. and her worried mom
Krista had gone to bed that night with little Lexxie
close to her side. Krista awoke in the middle of
the night startled by the strange squealing noise
coming from Lexxie. She called her mom who came
right over and as they were getting ready to go to
the hospital, Lexxie suddenly went limp. She turned
white and stopped breathing. She called 911.
In the ambulance, Lexxie stopped breathing twice
more. The local hospital staff quickly realized the
baby’s condition was more serious than they
could deal with. They called the Alberta Children’s
Hospital Pediatric Critical Care Transport team
who stabilized Lexxie and flew with her by air ambulance to Calgary where she could get the lifesaving care she desperately needed.
While Krista and her mom made the 2.5 hour drive to Calgary, Lexxie arrived safely at the Alberta
Children’s Hospital thanks to her transport team. Lexxie was very sick. Her lungs had collapsed, her
tiny heart had stopped and at one point she stopped breathing for three minutes. As scary as the
situation was, Krista knew her daughter was in the best hands.
Extracorporeal Life Support System (ECLS) – an artificial heart and lung system – actually saved
Lexxie’s life. By taking over for Lexxie’s heart and lungs, ECLS gave her vital organs the chance to
recover and rest. Thanks to support from a generous community, specialists at the Alberta Children’s
Hospital have been able to purchase this essential life-saving technology. It’s giving the most criticallyill children a chance at survival they wouldn’t have had otherwise.
Once she was stabilized Lexxie was diagnosed with a heart condition.Today she’s receiving treatment
and will continue to visit the cardiology team at the Alberta Children’s Hospital throughout her
childhood. None of that has slowed Lexxie down one bit.
Thanks to community support, last year the Pediatric Critical Care Transport team travelled to smaller
hospitals to stabilize more than 200 sick and injured kids before transporting them to the Alberta’s
Children Hospital for critical care.
3
THINGS TO CONSIDER...
Thank you for choosing to support the Alberta Children’s Hospital Foundation. There are many ways that you can
“Fun-draise” for the Alberta Children’s Hospital Foundation. Please note, our Foundation does have fundraising guidelines
that should be considered before creating your activity.
Please keep in mind that the Foundation is unable to:
„„ Purchase items to resell
„„ Apply for raffle licences (to learn more please see our Raffles FAQ)
„„ Provide our logo for events that raise less than $25,000
„„ Provide our donor, sponsorship or volunteer lists for third party use
„„ Hold fundraising or media events at the hospital
„„ Issue tax receipts other than as outlined by Canada Revenue Agency guidelines (to learn more please see our
Tax Receipt FAQ)
„„ Generally support initiatives that involve mass media
„„ Provide reimbursements for expenses
„„ Provide liability insurance coverage for third party events
In addition, while we are happy to help where we can, it is the event organizer’s responsibility to manage logistics and
ultimately determine the overall success of the fundraising activity.
4
NEXT STEPS...
Step One:
Decide how you want to raise money to help the kids!
There are a lot of different ways to inspire your coworkers, friends, and family to help the kids at the hospital. Some
examples include: marathon events, trivia nights, sporting events, runs/walks, auctions, bake sales, bike rides, galas, concerts,
dress-down days/weeks, golf tournaments, head shaves, and toy drives*.
*The Alberta Children’s Hospital has specific policies about toys we are able to receive. Please contact Utah Hawley for
more info: [email protected] or 403-955-8839.
Step Two:
Tell us about your plans!
Please fill in the APPLICATION FORM included in this package and return it to us:
„„ email it to: [email protected]
„„ drop it off at the Foundation office at the hospital
„„ fax it to 403-955-8840
„„ mail it to:
ATTN: SAMANTHA CARDWELL
Alberta Children’s Hospital Foundation
2nd Floor, 2888 Shaganappi Trail NW
Calgary, AB T3B 6A8
For more information or if you have any questions, please call 403-955-8857.
The application form is also available online at www.childrenshospital.ab.ca
Step Three:
Wait for approval.
Once you have submitted your Application Form, please wait for approval from the Alberta Children’s Hospital Foundation
before you begin planning or promoting your event.
5
Step Four:
Sign the agreement.
Once your event has been approved, we will send you an AGREEMENT FORM. Please read, sign, and return the form
to us.
Step Five:
Begin planning your event!
Now is the time to get started! Here are some helpful hints on how to start planning for your event:
„„ Set a realistic fundraising goal and develop a budget
„„ Recruit volunteers for an event committee or to support your initiative
„„ Create a checklist of tasks to be completed for your fundraising activity
„„ Provide the Alberta Children’s Hospital Foundation with a list of sponsors, donors, and attendees that you are
involving in your event so that we can do special thank you’s or provide you with additional support and history
„„ Have fun!
Step Six:
Collect your funds and come for a visit!
Now that your event is over:
„„ Please ensure all funds and and donor information is collected
„„ To assist you with the collection process we have different donor collection tools we can provide
(Please note: for addresses, the Alberta Children’s Hospital adheres to the Canada Post Guidelines. For more
information please visit http://www.canadapost.ca/tools/pg/manual/PGaddress-e.asp)
„„ Come visit us at the Foundation for a cheque presentation and tour!
6
HOW WE CAN
HELP YOU...
We want to help you make your fundraiser a very successful event. We have
prepared a selection of tools you might find really useful:
DONATION TRACKING FORMS
We can provide you with tools to track who has contributed to your fundraiser.
MARKETING YOUR EVENT
If you need help promoting your event or activity, we can send you information
on the many free and effective ways to advertise and generate support.
ENDORSEMENT LETTER
Sometimes it helps if people know that the Foundation is supporting you in what
you are doing. We would be happy to write an endorsement letter letting the
community know that we think your idea is great and that we hope they will
support you.
EVENT SIGNAGE
We can loan you an official Alberta Children’s Hospital Foundation thank you
poster or banner. We also have tent cards, fact sheets, and other materials which
we can provide.
TEMPLATES
We can provide useful templates for budgets and sponsorship proposals to help
you create professional materials.
ONLINE
We can mention your event on our Facebook social media page and/or add add
it to the Upcoming Events page on our website.
WEBPAGE
You can start your own fundraising page on our website. When you set up a
personal fundraising page, you can add pictures, set a goal and let your friends and
family know why you have decided to raise money for such an important cause.
This might help them make their donations more easily...and then they can pass
your website address on to others who might want to help too! You can set up
your page at www.childrenshospital.ab.ca
(Please note: all funds raised through the ACHF website go directly to the
Foundation)
7
HELPFUL INFO...
Thank you for helping the thousands of kids and families that are cared for at the
hospital. We understand that there is a lot of effort that goes into fundraising
and we appreciate your time and hard work. Below is some information to make
your fundraiser go as smoothly as possible.
„„ Please reference your fundraising activity name on all cheques and make
payable to:
Alberta Children’s Hospital Foundation
Cheques can be mailed to: (Please do not mail cash)
Alberta Children’s Hospital Foundation
2nd Floor, 2888 Shaganappi Trail NW
Calgary, AB T3B 6A8
„„ Donations can be made:
• via our website at www.childrenshospital.ab.ca
• over the phone at 1-877-715-KIDS or 403-955-8862
• in person at the Foundation office at the hospital
„„ In an effort to reduce the administrative cost associated with coin
donations, we ask that you change coin collections into larger bills or a
cheque if possible.
„„ If you would like to donate toys or books to the hospital, please note
that the Alberta Children’s Hospital Foundation can only accept brand
new items due to infection control guidelines.
*Please contact Utah Harley for our current wish list and instructions: [email protected] or 403-955-8839.
„„ If you would like information regarding charitable donation tax
receipts, please review our Tax Receipt FAQ or visit our website at
www.childrenshospital.ab.ca.
„„ Our Charitable Registration # is: 13037 3244 RR0001
8
thank
you!
RESOURCES AVAILABLE...
Tent Card
thank
you!
Alberta Children’s Hospital Foundation
Fact Sheet
The Alberta Children’s Hospital Foundation was incorporated in 1957 as the
official fundraising body for the Alberta Children’s Hospital. The Foundation raises
approximately $25 million annually to support excellence in child health programs,
live-saving equipment and pediatric research to help the 87 thousand children and
families who rely on the hospital for specialized care every year.
Through the generosity of donors, the Foundation has provided more than
$300 million in funding to the hospital which is now poised to lead the nation in
child health, especially in:
„ Childhood Cancer
„ Brain Health
„ Life-saving Care
Here are a few examples how donor support has made a difference for children
in our community:
„ Edwards Family NICU. $5 million to build a new state-of-the-art Level
3 Neonatal Intensive Care Unit to care for some of the most critically-ill
newborn babies in southern Alberta.
Patient Origins
„ Rotary/Flames House. $12.5 million to build Alberta’s first hospice for
children.
„ KidSim. Thanks to community support, our hospital has built nationleading expertise in life-saving pediatric human patient simulation and will
soon be home to the largest KidSim lab in Canada.
Children who rely on care from
the Alberta Children’s Hospital
PATIENT
ORIGINS
British Columbia........................................................ 882
Saskatchewan ............................................................. 432
Manitoba ....................................................................... 47
Ontario .......................................................................... 86
Quebec .......................................................................... 15
Atlantic Canada ........................................................... 32
Canadian Territories ................................................... 30
TOTAL OTHER PROVINCES
& TERRITORIES
1,524
OUTSIDE CANADA
*OVERALL PATIENT TOTAL
„ 3T MRI. The Alberta Children’s Hospital is home to state-of-the-art
imaging equipment which is helping our specialists see the structure of a
child’s anatomy but also how it is working and functioning. This technology
promises to help revolutionize research and care for children in our
community.
NUMBER OF
PATIENTS
Airdrie ......................................................................2,972
Banff ............................................................................. 102
Brooks ......................................................................... 297
Calgary................................................................... 66,912
Canmore ..................................................................... 283
Carstairs ...................................................................... 183
Chestermere ...........................................................1,076
Claresholm ................................................................. 120
Coaldale ...................................................................... 104
Cochrane .................................................................1,281
Crossfield .................................................................... 191
DeWinton................................................................... 259
Didsbury...................................................................... 222
Drumheller ................................................................. 173
Edmonton ................................................................... 188
High River ................................................................... 444
Innisfail ......................................................................... 106
Langdon ....................................................................... 328
Lethbridge ................................................................... 768
Medicine Hat .............................................................. 633
Morley.......................................................................... 344
Okotoks ...................................................................1,304
Olds .............................................................................. 245
Red Deer .................................................................... 654
Rocky Mountain House ........................................... 126
Rocky View County .................................................. 103
Siksika .......................................................................... 159
Strathmore ................................................................. 714
Sundre.......................................................................... 138
Taber ............................................................................ 117
Three Hills .................................................................. 107
Other Alberta .........................................................4,873
ALBERTA TOTAL
85,526
„ Alberta Children’s Hospital Research Institute for Child and
Maternal Health (ACHRI). Founding and annual support.
Last year, $10 million in community funding was invested into ACHRI’s
critical research projects.
Did you know?
1 in 4 kids in Calgary relies on care
from the Alberta Children’s Hospital
There are more than 180 researchers
at the Alberta Children’s Hospital
Research Institute working to find new
discoveries, treatments and cures to
help kids in our community and
around the world.
„ Extracorporeal Life Support
(ECLS). Leading-edge
technology that allows for the
heart and lungs of children
suffering from life-threatening
conditions to rest and
recover, giving them a
chance at survival they
wouldn’t have otherwise.
„ Vi Riddell Children’s
Pain & Rehabilitation
Centre. $15 million
to provide enhanced
care for children
living with chronic
pain and mild to
moderate disability,
improving their lives
over the long term.
16
87,066
*represents the number of individual patients who visited the
Alberta Children’s Hospital in 2012-2013
Donation Card/Envelope
9
Donation Pledge Form
‘Did You Know’ Signs
‘Thank You’ Banner
thank
you !
‘Thank You’ Poster
WE CAN ALSO PROVIDE...
„„ Media information
„„ How to write a media release and/or advisory
„„ Tax receipt FAQs
„„ Raffle FAQs
„„ Auction tips
„„ Casino FAQs
„„ Liquor FAQs
„„ Sponsorship FAQs
„„ Budget template
„„ Auction items/prizing
„„ Volunteers
10
Fundraising Application Form
Thank you for your support of the Alberta Children’s Hospital Foundation! Please complete this
application form and submit it to the Foundation for approval, ideally a minimum of one month prior to
your proposed fundraiser. Your application must be approved by the Alberta Children’s Hospital
Foundation prior to publicizing or holding an activity on our behalf.
Contact Information
Name of Organization/Contact(s):
Address:
City:
Province:
Daytime Phone:
Postal Code:
Email:
□ Yes, I would like to receive your quarterly newsletter by email
□ Yes, I would like to receive your quarterly newsletter by mail
Activity Information
Activity Name:
Description:
Date(s):
Time:
Location:
Number of Attendees Expected:
PLEASE NOTE: The Alberta Children’s Hospital Foundation requests that all third party events share
their sponsor and participant lists before and after the event so that we can thank these donors for their
support.
Inspiration:
How will you raise funds through your activity?
□ Ticket Sales/Green Fees
□ Other, please specify:
□ Donations
□ Auction
□ Sponsorship
How will you promote your activity?
PLEASE NOTE: The Alberta Children’s Hospital Foundation logo cannot be used for events raising less
than $25,000, but name use may be permitted only with the Foundation’s express written permission. All
materials featuring the name and/or logo of the Alberta Children’s Hospital Foundation must be
approved by the Foundation PRIOR to publication.
Continued >
Fundraising Application Form
Financial Information
A. What is your total expected income?
$
B. What are your total expected expenses? (should not exceed
50% of total expected income)
$
C. What are your anticipated net proceeds? (A minus B equals C)
$
D. What percentage/amount of these funds will be donated to the
Foundation?
%
Wall of Honour Recognition
The Alberta Children's Hospital Foundation recognizes all cumulative donations of $10,000 or more on
our Wall of Honour located on the main floor of our hospital.
Should you become eligible:
1. Do you give permission to be recognized?
□ YES
□ NO
2. For purposes of recognition, what is the name of your company or organization :
How We Can Support You
We are pleased to support your fundraising initiative or event, and may be able to supply the following:
(Please check those applicable to your initiative)
□ Thank you tent cards
□ ACHF video
□ Donation collection template
□ Other, please specify:
□ Fact sheet handout/J4K
□ Thank you signage/banner
□ Website/Facebook
□ Personal fundraising webpage
□ Attendance by ACHF representative (if possible)
General Comments:
Submission
Your completed application can be submitted to:
ATTN: SAMANTHA CARDWELL
Alberta Children’s Hospital Foundation
2nd Floor, 2888 Shaganappi Trail NW
Calgary, AB T3B 6A8
Phone: 403-955-8857
Email: [email protected]
Fax: 403-955-8840
Thank you!
We recognize how much time and energy it takes to create a successful fundraising activity. Thanks to
your efforts, the Alberta Children’s Hospital can provide world-class care for children in our community.
Your support helps to fund innovative child health programs, specialized life-saving equipment and
advanced pediatric research and education. Thank you for embracing the power to hope, help and heal.
Together, we can do all three!
* Please note that all gifts are made beneficially to the Alberta Children’s Hospital Foundation*
For office use only
Approved: Yes
□
No □
Date:
Signature:
Controller – Alberta Children’s Hospital Foundation