UofS JELF Template Application - Research

Transcription

UofS JELF Template Application v2.0
CFI John R. Evans Leaders Fund
(Formerly Leaders Opportunity Fund)
General:
 The mandate of the John R. Evans Leaders Fund is to serve the needs of individual faculty
members or small groups (maximum of 3) where there is a need to share the infrastructure.
While it is not required that applicants have exclusive use of the infrastructure, the proposed
research must justify the acquisition of the infrastructure (i.e. the applicants require the
infrastructure 85% to 90% of the time). Other faculty members will have access only when the
infrastructure is not needed for the proposed research program. CFI will disqualify the
application if it is seen to be serving the needs of the department or university.
 Infrastructure for teaching purposes is ineligible (i.e. meeting course requirements). However,
research training is eligible. Be careful with the language you use. For any references to
training of students (especially when referring to undergraduate students), ensure that you use
the wording “research training”. CFI’s contribution will be pro-rated and reduced based on the
amount of time the infrastructure is used for classroom training.
 Infrastructure for clinical care purposes is ineligible. Clinical research is eligible. When
infrastructure is dual purpose (eg. diagnostic and research), costs must be pro-rated accordingly.
 High-Performance Computing (HPC): CFI expects all HPC infrastructure to be housed and
managed by Compute Canada. The proposal must be developed in collaboration with Compute
Canada. As soon as possible, contact the CFI Programs Specialist, Research Services, if you
think there are HPC components to your application.
 An infrastructure grant is written differently from a research grant. The application must focus
on the infrastructure and illustrate how the infrastructure will facilitate the research goals.
 The Project Title should indicate the type of the infrastructure as well as how the infrastructure
will be used.
 Start early. Work with the mentors assigned to you from the University’s CFI Working
Committee.
CFI Review:
 Each section/criterion is assessed separately. Aim for a “fully satisfied” or “fully satisfied and
exceeding expectations” for all.
 Reviewers include expert reviewers, multi-disciplinary committees and administrators at CFI.
Make sure that you reach all of them.
 Make sure that you answer all of the questions in each section (in the on-line form and “LOF
application guidelines from CFI” available on UofS JELF website – not necessarily mentioned
here) and don’t include any extra information which may distract the reviewers.
JELF $1M to $2M:
 The application form and process is the same as the regular JELF except:
o The JELF $1M to $2M requires an informal Notice of Intent. Contact CFI Programs
Specialist for details.
 The application is assessed at a higher stringency level than the regular JELFs.
Research Services, OVPR,
University of Saskatchewan
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JELF template v2.0
December, 2013
Style:
 As an Institutional grant, the application should be written in the 3rd person for ease of reading.
 The online forms control both font and size. Standard character set. No formatting. Use All
Capitals for headings and insert blank lines to enhance readability.
o Check the PDF view to ensure that none of the saved text is cut off.
 Attachments (refer to “LOF application guidelines from CFI” for specific details):
o 12-point, black-coloured font, single line spacing (six lines per inch) with no condensed
type or spacing
o Page margin: at least 2.5cm (1 inch) around the page. The header and footer may be
within the margin.
o Header: “University of Saskatchewan” on top left; Project number on top right.
 Add “bottom border”
o Footer: <Attachment Section> on left
 Add “top border”
o Text can be formatted, images and diagrams included, use of color allowed (except in
text).
o Document format: only pdf files can be uploaded. Project leader should upload pdf
attachments at Draft and Full application stage. For final intake before submission to
the CFI, project leader uploads pdf attachments to the online application and also sends
word processor versions to the assigned Programs Specialist (Research Services) in
case last minute, minor editorial changes are necessary.
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JELF template v2.0
December, 2013
Assessment Criteria and Review Process - Highlights
From the CFI Policy and Program Guide
http://innovation.ca/sites/default/files/essential_documents/Policy_and_program_guide_en.pdf
5.3 Assessment Criteria
1. Quality of research
1.1 Quality of research
1.2 Quality of researchers
1.3 Need for infrastructure
2. Strengthening the capacity for innovation
2.1 Institutional Commitment
2.2 Management Plan
2.3 Operating and maintenance Plan
2.4 Training of highly qualified personnel
2.5 Collaboration
3. Benefits to Canada
To be funded, a proposal must satisfy all three key criteria to a degree appropriate for the size and
complexity of the infrastructure project in order to be funded. It is incumbent upon the applicant to
demonstrate in the proposal how the project satisfies the requirements outlined in each criterion.
5.4.2 John R. Evans Leaders Fund Review Process
JELF proposals under $1 million
- Two Expert Reviewers chosen from CFI’s College of Reviewers, suggested reviewers,
external reviewers
- When initial reviews are in conflict: John R. Evans Leaders Fund Advisory Committee
(JELFAC) meeting by area of expertise and/or written reviews from other experts
- CFI staff compile reviewers’ recommendations for the CFI Board of Directors – final
decision
JELF proposals between $1 million and $2 million
- Expert Reviewers and/or expert committee
- Multidisciplinary Assessment Committee (MAC)
- CFI Board of Directors – final decision
The reviewers will assess the strength of the candidates to accomplish and lead the project.
Reviewers are asked to pay close attention to:
- the qualifications and experience of the candidate(s) in relation to the proposed research
and research training;
- the existing collaborations and partnerships essential to the proposed research;
- the infrastructure that is being requested for use by the candidate(s) and why it is essential
to carry out the candidate's proposed research;
- how the infrastructure facilitates the attraction or retention of the candidates(s);
- value added of an additional award in cases where the candidate(s) have previously
received an award through the JELF, New Opportunities Fund, Canada Research Chairs
Infrastructure Fund, or Career Award. Specifically, the results and outcomes of the
previous award must be highlighted.
Since the JELF aims to address both attraction and retention of full-time faculty members,
candidates are assessed according to the stage of their career.
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JELF template v2.0
December, 2013
Leaders Opportunity Fund - Funding for research infrastructure
Date submitted:
Project number:
32109
Project title:
UofS JELF template
Language of proposal: English
Applicant institution: University of Saskatchewan
Collaborating institutions: None
Project leader
Name:
Sandra Stone
Title/position:
Department:
Project funding
Total project cost:
Amount requested from the CFI
($):
Percentage of the total project
cost requested from the CFI
(maximum 40%):
$0
%
Disciplines
Primary discipline:
Primary sub-discipline:
Secondary discipline:
Secondary sub-discipline:
Tertiary discipline:
Tertiary sub-discipline:
Areas of application
Primary:
Secondary:
Keywords
Research or technology
development:
Specific infrastructure:
FOR THE UofS DRAFT APPLICATION: Dean/ Vice‐Dean/ ADR, Department Head, and Project Leader signatures are required. Please use the Institutional Programs Signature Page found at http://www.usask.ca/research/research_services/innovation/signatureform2010.pdf . Send scan of signed page to UofS CFI Programs Specialist. FOR THE UofS FULL APPLICATION and FINAL SUBMISSION: Signatures are not required. Research Services will obtain the necessary UofS signatures and the final version will be electronically submitted to CFI. Date printed: 2013-10-28
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Project title: UofS JELF template
Project number:
32109
Plain language summary
This summary will not be used in the review process. Should the project be funded, it may be used in the CFI's
communications products and website.
SPACE AVAILABLE FOR THIS SECTION: approximately 1500 characters and spaces (approximately 1/2 page on the PDF printout) DRAFT application: not necessary FULL Application and FINAL submission: Show how CFI investments lead to social, economic and environmental benefits to Canada. How will the CFI‐funded infrastructure play a key role in: creating jobs creating spin‐off companies improved products policies, processes and services etc. Provide a short summary in plain language of the proposed project, focusing on the expected impacts and benefits to Canada, beyond academic accomplishments. LOF project module
Date printed: 2013-10-28
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University of Saskatchewan JELF #32109 PROJECT SUMMARY (pdf attachment; up to 2 pages)
Project leader should upload pdf attachment to the on-line form. At final submission, please also
send the word processor version to your Programs Specialist.
FOR THE UofS DRAFT APPLICATION:
In language appropriate for a multidisciplinary committee, provide a good summary of:
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the proposed research or technology development program;
the expertise and ability of the candidates to undertake the proposed research or
technology development program;
the requested infrastructure and how it will enable the proposed research or technology
development program;
the expected benefits to Canadians;
the operating and maintenance needs of the infrastructure;
the institutional support in this area of research or technology development and for this
project in particular
Ensure these questions are addressed:
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What do you need? (describe infrastructure, where it will be located)
Why do you need it? (what research or technology development will it enable, how it
enhances existing infrastructure, why it is important at this time)
How will it benefit Canada?
FOR THE UofS FULL APPLICATION and FINAL SUBMISSION:
Polish and address comments provided by the UofS review committees
Tips:
The Project Summary is a very important part of the application as it summarizes the entire
application for the multi-disciplinary reviewers.
Highlight:
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Innovation and how the infrastructure will move your research to the next level.
Operations and maintenance of the infrastructure, and the institutional support.
Project Summary
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Project number:
32109
Candidates
Names of candidates essential to justify the research project(s) and/or who will share the infrastructure.
Name
Institution
Stone, Sandra
Canillas, Maria Doreen
Department
FOR THE UofS DRAFT APPLICATION: Complete this section. Project Leaders and co‐applicants (up to 3 applicant maximum) must have full‐
time academic appointments. FOR THE UofS FULL APPLICATION and FINAL SUBMISSION: Address review comments provided by the UofS review committees. LOF project module
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University of Saskatchewan JELF #32109 ASSESSMENT CRITERIA (pdf attachment; up to 15 pages)
Five criteria must be discussed, in the following order:
 Research or technology development
 Researchers
 Need for the infrastructure
 Training of highly qualified personnel
 Benefits to Canadians
Each criterion will be assessed separately and evaluated against a standard.
Tips:
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Follow CFI guidelines for page formatting.
Text formatting (black) allowed
Diagrams/images are permitted. Be sure to cite appropriately.
Use color sparingly, and make sure it is still readable if printed in black and white.
Add a Reference List at the end of the Assessment Criteria. This will allow you to insert
references, where appropriate, throughout all 5 criteria. Ensure the reference style used is
consistent and formatted so it is easy to read.
Assessment Criteria
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University of Saskatchewan JELF #32109 RESEARCH OR TECHNOLOGY DEVELOPMENT (typically 8 pages)
Criterion standard:
The proposed research or technology development is of high quality and originality, and meets
international standards. It will create knowledge or develop technology leading to innovation.
Each of the following must be addressed:
1. Describe the proposed research or technology development program and its innovative aspect.
2. Explain why it is important to pursue the proposed research or technology program at this
time.
3. Explain how the proposed research or technology development program complements or
differs from comparable programs being conducted nationally and/or internationally.
Write this as an Executive Summary, for multi-disciplinary reviewers, which addresses #1-3
above.
Be sure to provide:
- Objectives/hypotheses (innovation should be evident)
- Outline the methodology
- Describe the infrastructure (what, why, how)
- Expected outcomes (benefits to society/Canada)
Expand the Draft version, using more technical detail while ensuring that it is still accessible to
multi-disciplinary reviewers. Address comments provided by the UofS review committees.
- RESEARCH FOCUS: what you will do, why it is important, how the infrastructure will
facilitate the research
- INNOVATIVE: why is it innovative or novel (be aware of outside world), how will it
revolutionize current thinking, implications for society beyond commercialization
- RELEVANCE: complements or differs from comparable research and tech development
elsewhere
- TIMELINESS: why is it important to get this infrastructure now, how will you make a
difference in the field
Tips:
 It is important to include references, to indicate your knowledge of the background literature
and lend support to any claims you make.
 Be cautious using technical jargon. Remember a multidisciplinary committee will be part of
the review process.
Assessment Criteria
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University of Saskatchewan JELF #32109 RESEARCHERS (typically 3 pages)
Criterion standard:
Compared to researchers at the same stage in their career, the candidate(s) demonstrates
excellence and leadership.
The candidate has the necessary expertise and relevant collaborations in place to successfully
conduct the research or technology development program proposed.
1. Describe the expertise and ability of the candidate(s) to lead the proposed research or
technology development program.
2. Describe the technical expertise of the candidate(s) to make the best use of the requested
infrastructure.
3. Describe the existing collaborations and partnerships essential to the success of the research or
Polish and address comments provided by the UofS review committees.
Tips:
 Demonstrate your expertise, highlight your creativity and leadership, and explain how this
will lead to excellence, how you will use the infrastructure.
 If new faculty, establish your independence from previous supervised research (PhD or
PDF).
 For team applications, explain why the infrastructure is important for the co-applicants and
why the co-applicants are important for the research (i.e. the sum is greater than the parts).
Assessment Criteria
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University of Saskatchewan JELF #32109 NEED FOR THE INFRASTRUCTURE (typically 2 pages)
Criterion standard:
The infrastructure is necessary and appropriate to conduct the research or technology
development program.
In cases where the infrastructure will not be fully used by the candidate(s), the institution has
developed plans to maximize its utilization within and/or outside the institution.
1. Describe the requested infrastructure and how it will enable the proposed research or
2. Explain how the infrastructure will be fully utilized by the candidate(s) and other users (if
applicable).
- It is expected that the primary applicants will use the infrastructure 85% - 90% of the
time. Other users will have an opportunity to use the infrastructure when it is not in use.
‐ A management plan is thus necessary:
‐ Who is Responsible?: for the infrastructure, training, setting priority of access,
‐ Security of equipment: provide infrastructure location and control of access
‐ Indicate that the University, College or Department procedures for equipment
management and health and safety policies/guidelines will be followed.
‐ If significant data generation is anticipated, a data management plan should be
included.
3. Identify similar infrastructure available within the institution, the region and the country.
- Within the University (broader region if appropriate), address: duplication, accessibility,
availability, sharing, obsolescence (focus on the shortcomings such as reliability or
capabilities instead of the age of the equipment), special features needed, contamination,
etc.
4. Describe the value added of an additional award in cases where a candidate has previously
received a CFI award (JELF, NOF, CRC Infrastructure Fund, or Career Award).
Tips:
 Why is this infrastructure appropriate for the proposed research and why the research cannot
be supported with existing infrastructure.
 What is unique about how you will use the infrastructure or what is unique about the
requested combination of infrastructure.
 While other users (in addition to the applicants) may use the infrastructure, the proposed
research program must justify the acquisition of the proposed infrastructure.
 Do not confuse this section with the Budget Justification in the Financial Module:
o The Need for the Infrastructure criterion discusses why/how the infrastructure is
necessary to enable the research.
o The Budget Justification discusses the specific infrastructure attributes necessary to
accomplish the research.
Assessment Criteria
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University of Saskatchewan JELF #32109 TRAINING OF HIGHLY QUALIFIED PERSONNEL (HQP) (typically 1 page)
Criterion standard:
The infrastructure requested will create or enrich an environment promoting the attraction of
high-quality trainees.
This environment will help impart new high-level skills to HQP and adequately prepare them for
research and other careers.
1. Describe how the infrastructure will enhance the current training environment for HQP in this
area.
2. Describe how the infrastructure will better prepare HQP for research and other careers.
Tips and questions:
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What higher level of expertise will HQP acquire compared to current HQP in industry,
academia, public sector, etc?
In what types of careers will the HQP gain a leading edge?
How will the infrastructure enhance student enrollment in the department and how will the
training experience be enhanced?
Include numbers of grad and undergraduate students, PDFs, technicians, etc.
Trainees become future innovators; what careers will be trained beyond research and
academia (how will the workforce in Canada be improved)?
Assessment Criteria
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University of Saskatchewan JELF #32109 BENEFITS TO CANADIANS (typically 1 page)
Criterion standard:
The research or technology development program has the potential to lead to tangible benefits
for society, health, the economy and/or the environment.
There are measures in place to transfer the research results and outputs of the technology
development to potential end users in a timely manner.
1. Beyond the creation of new knowledge and the training of HQP, describe the expected
benefits to Canadians and why they are significant.
2. Identify potential end users of the research or technology development results and describe the
plans for knowledge mobilization and/or technology transfer.
Tips:
 Be realistic in your timeframe, scope and benefits.
 Benefits may include:
o improved policies and general practice
o technology development
o highly qualified personnel (what sectors?)
o improved quality of life
o knowledge of interest to specific industries, sectors of society
 Provide statistics to demonstrate the breadth of benefit
o i.e. # of disease sufferers, $10 billion industry, % of market, numbers of people,
industries, etc. impacted
 Provide references to support those statistics, and for other claims that are made.
Assessment Criteria
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Project number:
32109
Financial resources for operation and maintenance
These tables outline the annual costs and sources of support committed to ensuring effective operation and maintenance
of the infrastructure for the first five years after it becomes operational. They do not include costs related to research and/
or technology. When applicable, funding from CFI's Infrastructure Operating fund (IOF) is included in the "institutional
contribution" category.
Operation and maintenance budget summary
Costs
Year 1
Year 2
Year 3
Year 4
Year 5
Total
Personnel
$0
$0
$0
$0
$0
$0
Supplies
$0
$0
$0
$0
$0
$0
Maintenance
and repairs
$0
$0
$0
$0
$0
$0
Services
$0
$0
$0
$0
$0
$0
Other (specify)
$0
$0
$0
$0
$0
$0
Total
$0
$0
$0
$0
$0
$0
Funding sources
Funding sources
Year 1
Year 2
Year 3
Year 4
Year 5
Total
Institutional
contributions
$0
$0
$0
$0
$0
$0
Other
organizations
$0
$0
$0
$0
$0
$0
User fees
$0
$0
$0
$0
$0
$0
Other (specify)
$0
$0
$0
$0
$0
$0
Total
$0
$0
$0
$0
$0
$0
See tips on the next page... LOF project module
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Financial resources for operation and maintenance: Budget Summary and Funding Sources Tables FOR THE UofS DRAFT APPLICATION: This is a 5‐year plan provided to CFI for information. This budget is separate from the infrastructure budget. Include the following points:  Outline all costs of operating and maintaining the infrastructure and the sources of funding that will ensure the optimal use of the infrastructure, including internal personnel  Types of costs to include: repair services and parts; IT maintenance, upgrades, bug‐fixes; personnel costs (technicians); consumable supplies; service contracts etc.  Resources to cover costs can include extended warranties, research grants, Department or College resource, CFI‐IOF etc. FOR THE UofS FULL APPLICATION and FINAL SUBMISSION: Polish and address comments provided by the UofS review committees. Tips:  Include all costs associated with O&M including costs that will be funded outside of your own sources e.g., college/department funded technicians, etc.  Only include supplies that are for the operation and maintenance of the infrastructure. Research supplies are not to be included.  Include all sources of funding including funds outside of your own sources  Annual costs typically increase incrementally over the 5‐years. Recommend using the inflation rate to increase costs each year. If yours do not increase, explain why.  Costs must be equivalent to funding sources for each year Infrastructure Operating Fund (IOF) ‐‐ description and calculation CFI provides the university with an additional 30% of the CFI contribution to the capital project for eligible expenses related to operation and maintenance of CFI funded infrastructure. The UofS will provide 75% of that towards eligible operating and maintenance expenses of the infrastructure proposed in this project. CFI contribution to capital project X 30% X 75% = IOF resources available for this O&M budget 15
Project number:
32109
Past CFI investment
The Leaders Opportunity Fund enables universities to acquire research infrastructure to attract and retain the very best
researchers. It is intended to help universities strengthen research activities in which the CFI has made past investments or
to participate in research in an area in which the CFI has not previously invested.
This proposal:
X
enhances research capacity in an area in which the CFI has made past investments;
enhances research capacity in an area in which the CFI has not previously invested;
This will be completed by the Institution. Inform your Programs Specialist about former CFI awards that this proposal may build upon. LOF project module
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University of Saskatchewan JELF #32109 SUSTAINABILITY (pdf attachment*; up to 2 pages)
*NOTE: You will not be able to upload this attachment with your Project Leader’s username
and password. Send the pdf to your Programs Specialist, who will upload the attachment through
the institutional log-in. At final submission, send the word processor version to your Programs
Specialist, who will convert it to pdf and upload the attachment.
Discuss the Sustainability of your project with your Associate Dean Research or equivalent and
Department head.
Criterion standard:
The institution has made, and will continue to make tangible and significant commitments in
support of this area of strategic priority leading to the attraction and/or retention of key
personnel.
The proposed infrastructure will be effectively operated and maintained for its useful life.
FOR THE UofS DRAFT:
Use the following headings (or similar):
1.
The importance of the proposed project to the institution
 Identify the appropriate Research Theme(s) from the UofS Strategic Research
Plan located at http://www.usask.ca/research/research_services/crc.php#SP.
Signature areas can be mentioned within the context of the Research Themes.
Note that CFI provides the UofS Strategic Research Plan to their reviewers, and
instructs them to look for the fit with the Research Themes.
 Outline the tangible contributions the institution has made or will make in support
of this established area of strategic priority (eg. # new hires, CRCs, investment in
infrastructure such as new buildings).
2. Operating and maintenance costs: needs of the infrastructure over its useful life
 Provide the narrative for the financial operations & maintenance budget summary
table in the project module, explaining how the amounts were determined.
 HINT: It is helpful to organize your narrative using the relevant expense headings
from the Operations & Maintenance budget summary table.
 Then, go beyond the 5 years and discuss the needs over the useful life of the
infrastructure.
3. Operations and maintenance costs: sources of support
 Provide the narrative for the financial operations & maintenance funding sources
table in the project module.
 If user fees are a source of funding, explain how that amount was determined.
 Present a contingency plan if any of this support becomes unavailable.
 Include the following statements:
o “The University will provide up to 75% of the CFI’s IOF allocation
attributed to this project to cover eligible expenses. While Project Leaders
Sustainability
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University of Saskatchewan JELF #32109 are expected to make every effort to obtain external funding for operations
and maintenance through tri-council and other sources, the Colleges and
Departments have mechanisms/resources available to ensure appropriate
operations and maintenance.”
o “Utilities, maintenance of buildings and fixtures, and janitorial/custodial
costs are covered by the University of Saskatchewan central
administration or by the relevant administrative unit. The coverage is
extended to those spaces occupied by a CFI infrastructure project.”
4. Advancing the Institution’s capacity in <this area> (use the appropriate Research Theme
area)
 How will this help excellent researchers be attracted/retained by the UofS?
 If the College and Departmental research objectives are references, do so within
the context of the UofS Strategic Research Plan Research Themes and Signature
areas.
Sustainability
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Financial Module
Eligibility Costs & Matching Funding:
http://innovation.ca/sites/default/files/essential_documents/Policy_and_program_guide_en.pdf
- 4.6 Eligible Costs for Infrastructure Projects,
- 4.8 Eligible Partner Contributions,
- 4.9 Eligible In-Kind Contributions.
Budget worksheet – http://www.usask.ca/research/research_services/innovation/jelf.php
Budget – Cost of Individual Items:
- CFI is not flexible – make sure you know what you want and what it costs.
- Location of equipment: renovations costs (FMD review and/or estimate needed)
- Cost of equipment:
o Logical grouping of equipment into unique functional combinations,
o Include full cost of equipment: cash price, shipping, installation, extended warranty etc,
plus taxes, plus in-kind discount.
CFI In-kinds:
- Defined as special discounts over above educational or institutional discounts from suppliers of
goods or services or infrastructure donated by an industrial or public/private sector partner
- Example
List Price
$10,000
Educational discount
($ 500)
CFI In-kind
($ 1,000)
Cash Price
$ 8,500
Total Eligible Cost = 8,500 + 565 (tax) + 1,000 = $10,065
Funding (in-kind) = $1,000
-
-
If an item is supplied entirely in-kind, it still needs to be shown as a cost (eg. warranty in-kind
$2,000)
Total eligible cost = $0 (cash) + $2,000 (in-kind) = $2,000
Funding (in-kind) = $2,000
Eligible contributions from University are considered cash contributions
Funding:
- CFI max 40%
- Matching Funding: Do not include Tri-Council, as this is not eligible under CFI. You can include
start-up funds, supplier in-kinds, College ISF allocation (province), industry partnerships, etc. If
not secure, provide a plan.
- Secured and Expected should be completed as follows:
o Secured – Use for funding to which you already have access (you have a fund number) and
for which capital purchases are considered eligible (eg. Capital Startup Funding; eligible
Department/College sources, research contracts/agreements).
o Expected – Use for funding for which there is a reasonable expectation, but there is no
formal agreement in place (eg. Supplier In-Kind Contributions) and funding which you
have not received yet but will likely receive and which is intended for the CFI project (eg.
Provincial ISF).
Additional Resources for Budget Development:
- ICT Issues for CFI Projects: www.usask.ca/research/research_services/innovation/ict.pdf
- Safety Resources: http://wsep.usask.ca/
- Budget Pricing Checklist: www.usask.ca/research/research_services/innovation/budgetpricing.pdf
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JELF template v2.0
December, 2013
Steps to Complete the Financial Module:
The Project Leader must complete:
1. Budget Worksheet (Excel File):
2. Budget Justification (pdf attachment)
3. Floor Plans (if required, attachment)
Project leader completes the following (*If the budget worksheet and the corresponding quotes are
submitted to the CFI Financial Officer, then the CFI-FO will complete these sections for the Project
Leader):
4. Cost of Individual Items
5. Infrastructure Project Funding
6. Infrastructure Utilizations
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JELF template v2.0
December, 2013
BUDGET PRICING TEMPLATE v4
Note: Applicants only need to complete columns A,B,C,E and G; the grey columns are formula driven and will auto fill.
Line Item Title / sub item(s)
Supplier
(A)
(B)
List Price or Academic Price Standard Discounts (See Note) (C)
(D)
(E)
List price CFI In‐kind minus discounts Shipping + (See Note) minus CFI In Kind other costs (F)
(G)
(H)
(I)
(J)
Total Taxes Exchange Cash Cost x CFI In‐kind x Total CFI (fed 1.65% Rate Exchange Exchange Eligible Cost +prov 5%) (see below) Rate Rate (Cash + In Kind) Line Item Title
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Line Item Title
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Line Item Title
Line Item Title
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Total
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‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
CAD = 1.00
USD = 1.10
Other currencies ‐ inquire about rate
Note: Applicants only need to complete the sources of funding not in grey; the grey sources are formula driven and will auto fill.
Status
Contributions/Funding
New Faculty Start‐Up
Other Colleges/Departments
ISF Contribution from College Allocation
Industry
SHRF
Other Funding Source
CFI In‐Kind
CFI (40% of total)
Under (over) funded
Total
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
Secured
Note Column B:
Standard discounts include any discounts that are offered routinely such as:
educational, academic, institutional, volume discounts, pre‐pay discounts
Note Column C:
CFI In Kind is a specially negotiated discount from the supplier.
This is considered a contribution from the supplier that can be counted on as matching funding
Expected
Expected
21
BUDGET PRICING TEMPLATE SAMPLE v4
Note: Applicants only need to complete columns A,B,C,E and G; the grey columns are formula driven and will auto fill.
Line Item Title / sub item(s)
Supplier
Algal functional genomics system
PCR Unit and Bio‐Rad
Thermocycler
CCS
computer for PCR
Fischer Sci
Cryostorage Unit
chromatography DiaMed
refrigerator Algal photosynthetic analysis system
Modulated chlorophyl system (fluorometer)
Heinz‐Walz
Computer controlled liquid phase O2 electrode
PP Systems
(A)
(B)
List Price or Academic Price Standard Discounts (See Note) (C)
(D)
(E)
List price CFI In‐kind minus discounts Shipping + (See Note) minus CFI In Kind other costs (F)
(G)
(H)
(I)
(J)
Total Taxes Exchange Cash Cost x CFI In‐kind x Total CFI Eligible (fed 1.65% Rate Exchange Exchange Cost (Cash + In +prov 5%) (see below) Rate Rate Kind) 56,430.00 ‐
1,365.00 ‐
5,012.00 ‐
13,544.40 42,885.60 125.00 2,860.20 1.00 45,870.80 13,544.40 59,415.20
‐
1,365.00
90.77 1.00 1,455.77 ‐
1,455.77
2,276.00 2,736.00
181.94 1.00 2,917.94 2,276.00 5,193.94
2,772.00 ‐
655.50 2,116.50
‐
‐
‐
140.75 1.00 2,257.25 655.50 2,912.75
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
43,364.25 ‐
2,493.00 40,871.25
2,717.94 1.10 47,948.11 2,742.30 50,690.41
7,675.00 ‐
Extended Warranty
cell growth cabinets DiaMed
221.00 ‐
Renovations
install plug‐in FMD
2,100.00 ‐
‐ 7,675.00
‐
‐
‐
221.00 ‐
‐
‐
‐
‐
2,100.00
‐
‐
Total
100.00 517.04 1.10 9,121.24 ‐
9,121.24
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
1.00 ‐
221.00 221.00
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
1.00 2,100.00 ‐
2,100.00
‐
‐
‐
‐
‐
‐
‐
‐
111,671.12 19,439.20 131,110.32
CAD = 1.00
USD = 1.10
Other currencies ‐ inquire about rate
Note: Applicants only need to complete the sources of funding not in grey; the grey sources are formula driven and will auto fill.
Contributions/Funding
New Faculty Start‐Up
Other Colleges/Departments
ISF Contribution from College Allocation
Industry
SHRF
Other Funding Source
CFI In‐Kind
CFI (40% of total)
Under (over) funded
Total
Status
21,987
2,240
30,000
5,000
‐
‐
19,439
52,444
‐
131,110
Secured
Secured
Expected
Expected
Secured
Expected
Expected
Note Column B:
Standard discounts include any discounts that are offered routinely such as:
educational, academic, institutional, volume discounts, pre‐pay discounts
Note Column C:
CFI In‐Kind is a specially negotiated discount from the supplier.
This is considered a contribution from the supplier that can be counted on as matching funding
22
!
"##$#%&
Total
Total eligible costs
$0
Contributions from eligible partners
$0
Amount requested from the CFI
$0
Percentage of the total eligible cost requested from
the CFI (may not exceed 40%)
.00%
#&'
!"!
Expenditure type
Code
Total
Description
13
Purchase of equipment (including shipping, taxes and
installation)
$0
14
Lease of equipment or facility
$0
15
Personnel (for infrastructure acquisition &
development)
$0
16
Components
$0
17
Travel (infrastructure related)
$0
18
Software
$0
19
Extended warranties / Service contracts
$0
20
Construction/renovation costs essential to house and use
the infrastructure
$0
21
Initial training of infrastructure personnel
$0
22
Other
$0
$0
These tables will autofill. +,-./.-,0
23
!
(%%#
#
$
%
&
'%(
$
%
$
$
"(
)
Item Type
#
Item description
Number
of items
Cash
$
Eligible costs
In-kind
$
Complete for each functional line item listed in budget worksheet. +,-./.-,0
24
Total
$
Date acquired
(YYYY/
MM) or to be
acquired (YYYY)
University of Saskatchewan JELF #32109 BUDGET JUSTIFICATION (pdf attachment; 6 page max)
The Budget Justification should provide a clear and concise explanation for the requested
infrastructure items. Applicants should reference items with their respective line item number
and description as presented in the Cost of individual items section. For proposals that include
renovation costs, the budget justification should also include a description of the space and the
nature of the renovations.
Sufficient information should be provided to enable reviewers to answer the following questions:
1. Is the requested infrastructure necessary, effective and efficient in view of the research
activities planned?
2. Are the cost estimates realistic?
3. If applicable, are the plans adequate for the renovations proposed?
‐
‐
‐
‐
You are not expected to use all 6 pages (typically 1 to 3 pages are sufficient).
The purpose of the Budget Justification is to describe in generic terms the equipment
needed, what specific features the equipment should have, what the equipment should do
and how you will use the equipment. For example, if you need a computer, what
features does the computer need to have (i.e. memory, RAM, etc.), what will it do and
how does it relate to the research you are doing.
How did you determine the cost of the equipment and the value of the in-kinds? e.g.
Supplier price estimate; catalogue pricing, website, experience
Floor plans are not part of the Budget Justification (they are a separate attachment)
‐
Budget Justification
25
University of Saskatchewan JELF #32109 TEMPLATE FOR BUDGET JUSTIFICATION ATTACHMENT:
Line Item #1: Mobile Testing Station
1.1 <Item Description>: One paragraph with a brief description of equipment and features
needed. Scientifically justify use in the project.
Line Item #2: Data Analysis Centre
Line item #3: Lab Renovations
One paragraph detailing:
‐ Location of space; and floor area (square metres) if significant renovations
‐ Need for renovations and type of renovations being done.
‐ Statement: “The price estimate for the renovations was provided by Facilities
Management Division at the University of Saskatchewan.”
Include statement:
“Price estimates were obtained from suppliers in order to determine budgetary pricing and CFI
in-kind contributions. CFI in-kind contributions will be confirmed through University of
Saskatchewan competitive bid processes.”
Budget Justification
26
University of Saskatchewan JELF #32109 FLOOR PLANS (pdf attachment)
‐
‐
‐
Project leader should upload pdf attachment to the on-line form.
Ensure that “University of Saskatchewan”, your CFI project # and name are on the floor
plan.
If your facility has a name, please indicate it on the floor plan.
JELF projects may involve renovations in existing buildings only when the space is essential to
house and use the eligible infrastructure. While the CFI recognizes that some projects may
involve complex renovation components, institutions are expected to have completed planning
and development work for such projects at the proposal stage. Applicants must include floor
plans of the proposed area(s), showing the location of the infrastructure and the scale of the plans
(when renovation involves multiple rooms).
‐
‐
‐
Only include if appropriate for your application.
Contact FMD to obtain an appropriate floor plan for your project’s renovation/
construction.
Do not include the floor plan drawings as part of the Budget Justification attachment.
Address comments provided by the UofS review committees.
Floor Plans
27
!
('#&'
$
#
"( $
%
%
Partner name
Partner type
Cash
$
In-kind
$
Total
$
Secured or
expected
data
data
data
data
data
data
Total contributions from eligible partners
Complete for all sources of matching funding. Note: In‐kinds should be combined in one line entitled "Vendor in‐kinds" Include the following or similar statements as appropriate for each funding sources. No other text is required:  "An application is being made to the Province of Saskatchewan's Innovation and Science Fund. It is anticipated that this application will be successful."  "In‐kind contributions will be verified through the University of Saskatchewan's competitive bid process."  "University of Saskatchewan funding will come from Dr. <name>'s Capital Equipment Start‐up Fund ($xx,xxx) and from the College/Department of <name> Funding ($xx,xxx).” +,-./.-,0
28
!
"###)
$
$%
%
Category
Percentage
Research/technology development and associated training
Education, excluding research / technology development training (not eligible for CFI
support)
Administration
Clinical or other service function
Other (specify)
Total
)$
$"( %$
*
$$
This section will be completed in time for the Full Application submission. The following statement will be included: "The requested infrastructure will be used solely for research and research training." +,-./.-,0
29
!
"##$!
!"#
Applicants are asked to suggest at least six reviewers who they believe are especially well qualified to $
review the proposal. Suggested reviewers must not be in conflict of interest. %
A conflict of interest may be deemed to exist or perceived as such when external reviewers: &
• are a relative or close friend, or have a personal relationship with the candidates; "'$
• are in a position to gain or lose financially/materially from the funding of the proposal; ()*&
• have had long‐standing scientific or personal differences with the candidates; (+$,)
• are currently affiliated with the candidates' institutions, organizations or companies ‐‐including research hospitals and research institutes; • are closely professionally affiliated with the candidates, as a result of having in the last six years: o frequent and regular interactions with the candidates in the course of their duties at their department, institution, organization or company; o been a supervisor or a trainee of the candidates; o collaborated, published or shared funding with the candidates, or have plans to do so in the immediate future; or, o been employed by the applicant institution; and/or • feel for any reason unable to provide an impartial review of the proposal. Note: The decision whether or not to use the suggestions remains with CFI staff. FOR THE UofS DRAFT APPLICATION: This section is not required. FOR THE UofS FULL APPLICATION and FINAL SUBMISSION: Complete this section ensuring that:  all contact information is provided  reviewers must not be current or recent (within the last six years) collaborators, departmental colleagues, students, or supervisors Tips:  choose reviewers that will provide a favorable review of your proposal.  include at least one international reviewer, if possible.  do not include more than one reviewer from the same institution  avoid any institutions where you were in the same department/college/faculty in the past six years, even if you did not work directly with the individual. -,./010/.2
30

UofS JELF Template Application - Research

Transcription

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