Executive Summary Sabbatical Request for Jonae Pistoresi Fall

Transcription

Executive Summary
Sabbatical Request for Jonae Pistoresi
Fall 2012 – Spring 2013
Fall 2012
The goal of the first semester of my sabbatical, Fall 2012, would be professional development training
and job shadowing for two purposes:
1. To equip me to be a better instructor to serve our students.
2. To equip me to implement a district wide project in the Spring 2013 semester.
The theme of my sabbatical is EMPLOYEE ENGAGEMENT. Everything I would pursue would tie in with
how do I teach it and how do I help to improve it at Merced College.
Professional Development Training Fall 2012
DDI Certification
DDI (Development Dimensions International) has partnered with California Community College
Economic and Workforce Development (CCCEWD) to provide professional development training to
businesses and organizations in California. By becoming certified, Merced College will be able to extend
the products and services that we offer to our business community (students).
This ties in with The Merced College Strategic Plan, specifically our Core Value:
Partnering – We actively partner with the community to respond to cultural, educational, economic
development, and technological needs.
Disney Institute: Disney’s Approach to People Management
This training would meet several goals of my sabbatical. First, the content of this training would help me
to enhance our Management classes at Merced College. Our program SLOs and several Management
course SLOs talk about a manager’s role in the motivation of employees. Employee Engagement is
almost the next generation of this, especially during difficult times. The content of this workshop
addresses key Employee Engagement issues (corresponding Program and Course SLOs are attached).
Second, this training will help me to develop a training program for Merced College employees (See
Spring 2013)
Job Shadowing and Interviews
I have arranged and am in the process of arranging for Job Shadowing and Interviews of key employees
at Walt Disney World in Orlando, Mercy Medical Center Merced and Quad Graphics. The purpose of
these activities is to help me understand how organization wide training can lead to Employee
Engagement.
Page 1
Spring 2013
Research, Design and Pilot of Merced College “Traditions” Training Opportunity
I would like to design and implement a district wide training program that ALL Merced College
Employees and Board Members would participate in. The goal of the training would be for Merced
College employees to learn about the “Big Picture” that they are part of and how their job ties in to that.
“Big Picture” includes our traditions, our heritage….. all the fantastic things that make Merced College
great! Our past, our present, and our future. This would include not just where we have been, but where
we are going: our mission and vision. The goal would be that all employees would participate together:
faculty, staff, managers, administrators. No separate trainings just for classified or just for faculty.
Another goal is that the training would be institutionalized. Every quarter, all new employees would
participate. Any time a new Trustee was elected, they would participate. Research says that when
employees understand how their specific job ties in with the “Big Picture” of the organization, that they
are more engaged. That is the goal of this endeavor: Employee Engagement!!!
This ties in with the Merced College Strategic Plan, specifically our Core Value:
Supportive Atmosphere – We support an atmosphere of trust where communication and
teamwork cultivate a rich environment for teaching and learning.
This project also ties in with the Merced College Strategic Plan, specifically, Goal Two: Improve
communication throughout the district. And Objective 2.2 – Strengthen intergroup understanding
via regular communication, professional development, dialogue, and exchange.
I truly believe if we could implement a program like what I am envisioning, that these aspects of our
Strategic Plan would eventually become a reality in our district. I believe a program like this would instill
pride in our employees and help them to see that they are a part of something great!!! This leads to
Employee Engagement.
I would use the things I learned in Fall 2012 from The Disney Institute - Disney’s Approach to People
Management and the Job Shadowing and Interviews to help me understand how to put it together. I
would use the Spring 2013 Semester to research the content and the implementation. My goal would
be to do two pilot programs at the end of the Spring 2013 semester. One pilot for a group of Merced
College employees and one pilot for the Board of Trustees.
Thank you for your consideration!
Page 2
Merced Community College District
Board of Trustees meeting
held November 5, 2013
1. Public Session Call to Order
The Board President (Dennis Jordan) called the meeting to order at 5:08 p.m.
The meeting was held in the Margaret M. Randolph Board Room on the Merced
College Campus in Merced.
2. Hearing of the Public
An opportunity was provided for members of the public to address the Board on
matters of general district business.
Dr. Kevin Kistler expressed his concerns of integrity and collegiality at the
College. He also questioned item 3f. on the agenda.
Board President Jordan read a statement outlining concerns and issues
regarding Dr. Kistler. The summary of issues included: continual temporary
reclassification of numerous employees, confusion between reorganization and
reclassification, the role played in handling the use of college land, concerns
created in dealing with online education, failure to recruit and fill vacancies
essential to the needs of students, removing AV from the Learning Resources
Center with what appears to be no discussion with those directly
involved/impacted, TAACCCT trailer not being used and remaining parked in the
agriculture storage lot, not working properly with the ALO, not being transparent,
how he works under the direction of the Superintendent/President, and how the
Board feels he relates to them.
3. Closed Session Items
The Board President referenced the items to be presented during closed session
then closed the meeting to the public. The closed session items are listed below.
a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government
Code Section 54957)
b. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: Ronald C. Taylor
Employee organization: MCFA Chapter 770
c. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: Ronald C. Taylor
Employee organization: CSEA Chapter 274
d. Superintendent/President Evaluation
e. Evaluation of Vice President of Administrative Services
f. Evaluation of Interim Vice President of Instruction
Page 3
4. Resume Public Session
The public session reconvened at 6:14 p.m. in the Margaret M. Randolph Board
Room on the Merced College Campus in Merced.
Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Wayne Hicks,
Joe Gutierrez, Gary Arzamendi, Jean Upton, Janique Johnson
Others Present: Ronald C. Taylor, Joanne Schultz, Kevin Kistler, Everett
Lovelace, Keith Law (MCFA), Dee Sigismond (Academic Senate), Wilma Prine
(Classified Senate), Leonel Villarreal (CSEA), Cherie Davis (Management
Team), Susan Walsh, Susan Kimoto, Karen Fritz, Michelle Gocke, Judy Rose,
Cynthia Cook, Chris Pedretti, John Albano, Bryan Tassey, Stacey Hicks
(Recording Secretary)
There was nothing to report from closed session.
Trustee Upton led the Pledge of Allegiance.
matters of general district business.
Cherie Davis provided a power point on a program she would like to implement
to expand and fortify Merced College safety initiatives regarding exposure to
radiation and radioactive waste.
Student, Brian Scram, spoke in support of the current Vice Presidents.
6. Additions and/or Changes to the Agenda
None.
7. Presentations
a. October Student of the Month
Karen Fritz introduced Michelle Gocke as the October student of the month.
Professor Fritz co-nominated her.
Ms. Gocke thanked everyone for their support and expressed her
appreciation for the award.
b. November Student of the Month
Professor Judy Rose introduced Cindy Cook as the November student of the
month. Ms. Cooke is President of her class in Radiologic Technology.
Professor Rose said Ms. Cooke is the hardest working student she has ever
had.
Page 4
Ms. Cook said she is very excited to go out and work in her field and
appreciates the opportunities Merced College has provided to her.
c. Sabbatical Report
Dr. Kistler introduced Chris Pedretti who has been with Merced College for
over 20 years. Mr. Pedretti is a counselor and baseball coach.
Chris thanked the Board for the opportunity to take a sabbatical. He provided
a summary of his sabbatical and what changes he hopes to enact at Merced
College for student athletes.
d. Accreditation Update
Susan Walsh provided an update on the progress and status of the mid-term
accreditation report. She thanked Susan Kimoto for her dedication and
enthusiasm in this process.
Susan Kimoto gave a power point presentation summarizing the structure of
the mid-term accreditation report. She also reviewed the eight
recommendations to be addressed. The deadline for comments and input is
December 12, 2013. A meeting of all writers and contributors will be held on
November 19 to review content and provide clarity.
e. Board Education – Evangeline
Dean John Albano gave a report on the Evangeline events which took place
on the Merced campus in October.
8. Consideration of Consent Agenda
MSC (McCabe/Hicks) to approve the consent agenda items as summarized
below. The student trustee advisory vote was aye.
a. Minutes for meeting held October 8, 2013
b. Contracts as Summarized on Schedule 14-21
c. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule
14-22
d. Resolutions 14-19 through 14-22, Intrabudget Transfers
e. Resolution 14-23, Use of Unbudgeted Funds
f. Personnel Schedule 14-23, with correction to Classified/Management
Employment under B. Ornelas, Richard is Instr Supp Tech I at $13.75/hr.
g. Blanket Purchase Orders as Summarized on Schedule 14-24
h. Purchase Orders as Summarized on Schedule 14-25
i. Permission to Sell/Donate/Discard District Equipment as listed on Schedule
14-26
j. Curriculum Revision as listed on Schedule 14-27
Page 5
9. To the Board for Discussions and/or Action
a. Second Reading of Board Policies and Administrative Procedures
MSC (McCabe/Hicks) to approve Board Policy 2330 – Quorum and
Voting; Board Policy/Administrative Procedure 2340 – Agendas; and,
Board Policy/Administrative Procedure Institutional Planning. The
student trustee advisory vote was aye.
b. Notice of Completion, Los Banos Generator and UPS Installation Project
Dr. Schultz said this is the final stage of this construction project.
MSC (Hicks/Arzamendi) to approve the Notice of Completion and project
acceptance for the Merced College Los Banos generator and UPS
installation project. The student trustee advisory vote was aye.
c. Designation of “Recreational Paths” Tree Walk/Walking Arboretum
Dr. Schultz gave a brief background of how this project came to fruition. She
introduced Professor Bryan Tassey.
Professor Tassey thanked Sheila Flores for her idea to develop this proposal.
He explained the benefits of this project and showed an example of the
interactive map developed that will provide information on the trees identified
on the walking tour.
MSC (Hicks/Gutierrez) to designate the meandering paths around the
Merced campus as “Recreational Paths”. The student trustee advisory
vote was aye.
10. To the Board for Information
a. Administrative Procedure 2410 – Policy and Administrative Procedures
Dr. Taylor said this is for information to the Board. Changes proposed are
primarily driven to meet accreditation standards. He reviewed the changes
proposed.
b. Board Goal Development
Dr. Taylor reminded the Board that at the last meeting he provided them the
report from the College Brain Trust, who conducted workshops on campus in
August, 2013. He would like to discuss goal development for the Board at a
workshop in the near future. The Board agreed to Saturday, November 16,
2013, 9:00 a.m. to 12:00 p.m. for this Board goal setting workshop.
c. Budget Update
Dr. Schultz provided an update on state budget information she received last
week at a Chief Business Officer conference. A presentation on the status of
the bookstore will be given at the December meeting.
Page 6
11. Reports
a. From Academic Senate
Dee Sigismond reported many resolutions related to Board Policies and
Procedures have been passed and forwarded to College Council for changes.
Last Friday the hiring prioritization committee met and developed the list for
2014-15 which will be coming to the Board. She thanked administration for
their support during her first semester as Senate President.
b. From Faculty Association
Keith Law said all tentative agreements have been agreed to and signed. He
thanked administration for their cooperation during the work on a new
contract. He explained the process for review and voting by faculty of the
articles affected.
c. From Classified Senate
Wilma Prine stated a donation was given to ASMC for their Thanksgiving
meal. She is excited to see the increased interest in the Classified Senate
and more involvement by staff. She expressed her appreciation to Bryan
Tassey for his work on the walking tree tour.
d. From CSEA
Leonel Villarreal reported negotiations are progressing. Officer elections will
take place in December.
e. From Management Team
Cherie Davis stated work on the management team restructure is coming to a
close. The new structure and leadership should be in place in January.
f. From Board Members
Student Trustee Johnson gave an update on club activities.
Trustee Upton gave an update on the Strategic Planning Task Force.
Trustee McCabe acknowledged the passing of former faculty members Bob
Hobbs and Richard Conrad. There was a moment of silence in their
memories.
Trustee Gutierrez congratulated the students of the month. He thanked Chris
Pedretti, Susan Walsh, Susan Kimoto, and John Albano for their
presentations. He said he is happy to be able to have the college host the
Field of Honor.
Trustee Hicks complemented everyone who worked on the Field of Honor.
He was moved by the students of the month and was glad to hear of their
success stories.
Page 7
Trustee Arzamendi thanked everyone for their reports. He said the Field of
Honor is very moving. He announced that mini-grants are available through
the Merced County School Boards Association to Merced County educators.
Information is available on the MCOE website. He expressed his
appreciation for the work being done on accreditation.
Trustee Lashbrook said she is glad the college is part of the Field of Honor.
She said the reorganization task force continues to work and will have a
report to Dr. Taylor in December. She has received very positive feedback
about medical students coming from Merced College who are working in the
field now.
Trustee Jordan echoed the sentiments expressed regarding the Field of
Honor. He said the entire Board is blessed to be able to serve Merced
College. He thanked everyone who provided a report tonight.
g. Superintendent’s Report
Dr. Taylor reviewed recent college events and program successes of late. He
will be hosting campus forums on planning this week at Los Banos and
Merced. Aggie Fest is this Saturday at the fairgrounds. The memorial
service for Bob Hobbs is this Friday at 11:00 a.m. at Central Presbyterian
Church.
14. Future Discussion Items from Board Members
Trustee Upton would like an update on the progress of the suggestions provided
by Chris Pedretti for student athletes.
Trustee Lashbrook would like to know of the feasibility of having District Counsel
present at meetings for a short period of time.
Trustee Arzamendi inquired about the presentation on Higher One. Dr. Schultz
stated it is planned for the January meeting.
Trustee McCabe would like to have Christmas identified on the next academic
calendar.
15. Second Closed Session
A second closed session was held. There was nothing to report out of the
second closed session.
The meeting was adjourned at 9:41 p.m.
Approved
Secretary to the Board of Trustees
Page 8
Board of Trustees Workshop
held November 16, 2013
1. Public Session Call to Order
The Board President (Dennis Jordan) called the meeting to order at 9:00 a.m.
The meeting was held in the Margaret M. Randolph Board Room on the Merced
College Campus in Merced.
Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne
Hicks, Jean Upton, Joe Gutierrez, Les McCabe
Others Present: Ronald C. Taylor, Joanne Schultz, Stacey Hicks (Recording
Secretary)
the matter listed. No one addressed the Board.
3. Board Goal Development
Dr. Taylor reviewed the plan of action for the workshop.
The report from College Brain Trust from the August workshops was reviewed.
A short break was taken.
The mission, vision, and values were reviewed. The goals of the strategic plan
were reviewed. The ACCJC standards were briefly reviewed.
Dr. Schultz provided information on the budget trends of the college from 201011 through 2013-14.
Dr. Taylor shared that Dr. Kistler is confident we will hit our funded enrollment
number. More enrollment management planning is being developed.
The Board engaged in brainstorming to develop forward-looking goals and
priorities. Dr. Taylor will take the ideas and draft initial goals for the Board to
review. A workshop will be held on January 9 or 10 for this purpose. The current
Vice Presidents will be part of this workshop to discuss operations as well.
The Board decided to have a spring 2014 workshop in March. A Friday session
will be held with college constituents as well.
4. Adjournment
The meeting was adjourned at 12:10 p.m.
Approved
Secretary to the Board of Trustees
Page 9
Merced College
Office of Administrative Services
Contract Summary Report
December 3, 2013 Board Meeting
Schedule 14-28
Contract
Number
MC2376
K.Kistler
MC2377
E.Lovelace
MC2237A
K.Kistler
(categorical)
MC2146D
K.Kistler
(categorical)
Contract Description
Affiliation Agreement with Golden Valley Health Centers (10/30/1310/30/16) for Career Advancement Academy Technical Occupations
Program for student laboratory learning experience. No cost to District.
College Alliance Memorandum of Understanding with University of
Phoenix (1/1/14-12/31/17) to provide both transfer incentives and
financial incentives (5% tuition reduction) to students who transfer with
their CSU breadth of IGETC completed. No cost to District.
Amendment to Grant Agreement 12-332-091 with BOG, California
Community Colleges Chancellor’s Office (11/16/12-6/30/14) for
Economic and Workforce Development Responsive Training Fund for
Now the Time Project. Grant date extended from January 31, 2014 to
June 30, 2014. No changes to grant dollars.
Grant addendum to C6 Memorandum of Understanding (grant #TC22498-11-60-A-6) between West Hills College Lemoore (Grant Lead for
the TAACCCT Grant Program) and MCCD (10/1/13-9/30/14). It
constitutes the entire agreement between C6 Consortium members with
respect to the subject matter hereof. Payment of third year award to
District $500,000.
MC2378
K.Kistler
(categorical)
WPLRC/Contract Education Agreement #CE14-015 with UC Merced
Human Resources (1/8/14-12/31/14) to provide ten Customer Service
Academy course offerings (fee-based/not-for-credit). Income to District
$8,000.
MC2379
K.Kistler
Affiliation Agreement with Dr. Shahroukh A. Bakhshay (11/1/13-11/1/15)
for Career Advancement Academy Medical Assistant Program for
student laboratory experience. No cost to District.
MC1540B
J.Schultz
Service Agreement amendment number two to original contract with
Lionakis (12/9/13-6/30/14) architect shall provide architectural services
to revise the Agriculture and Industrial Technology Complex (AG/IT)
Final Project Proposal (FPP) in accordance with the Chancellor’s Office
request. Additional Services cost to District not to exceed $5,000.
MC2330A
K.Kistler
(categorical)
Amendment to Professional Expert Employment Agreement with John
Parker (12/31/13-6/27/14) for WPLRC/Contract Education Sales
Account Manager. Amended to end monthly stipend payment of $1,500
per calendar month effective 12/31/13. Savings to District $9,000.
MC2380
J.Schultz
Professional Services Agreement with Merle Cannon (1/1/14-6/30/14) to
assist the District in updated the existing Merced College Educational
Master Plan. Cost to District $21,500.
Page 10
MC2381
J.Schultz
MC2382
J.Schultz
MC1660A
J.Schultz
Professional Services Agreement with Lionakis (1/1/14-6/30/14) to
assist the District in updated the existing graphic diagram of the Merced
College Facilities Master Plan. Cost to District $34,500.
Agreement for vending machine services with Vending All Stars
(12/31/13-12/30/14). ASMC receives 15% gross snack sales
commission and 60% amusement/video game sales and $250.00
annually.
Amendment to Caltran’s Cooperative Agreement #10-277 A1 (6/1/771/31/21) with State of California (Caltrans). Merced College entrance at
Los Banos campus (by-pass and traffic signal on SR-152). State has
determined that the access rights from eastbound SR152 to the MCCD
property have value and has agreed to allow temporary access and to
defer any receipt of compensation for this access value until no later
than January 31, 2021. No cost to District unless the value of property
to be relinquished to the by-pass is less than the value of access.
Page 11
MERCED COLLEGE
OFFICE OF BUSINESS SERVICES
WARRANT REGISTER
Schedule 14-29
December 3, 2013
A. Warrant Register
FUND
General
General
General
General
DATE
WARRANT #
BEGINNING ENDING
AMOUNT
10/7/2013
10/15/2013
10/21/2013
10/28/2013
4043679
4046979
4049492
4055414
4043744
4047064
4049542
4055472
1,194,308.58
108,575.24
164,278.15
59,405.62
Categorical
Categorical
Categorical
Categorical
1
1
1
1
10/7/2013
10/15/2013
10/21/2013
10/28/2013
4043745
4047065
4049543
4055473
4043745
4047070
4049546
4055478
3,037.98
10,280.09
910.24
1,349.23
Categorical
Categorical
Categorical
Categorical
2
2
2
2
10/7/2013
10/15/2013
10/21/2013
10/28/2013
4043746
4047071
4049547
4055479
4043755
4047084
4049556
4055490
9,540.72
18,301.99
26,065.24
31,603.28
Child Development
Child Development
Child Development
10/7/2013
10/15/2013
10/28/2013
4043756 4043761
4047085 4047087
4055491 4055492
3,446.80
1,571.35
3,286.33
MC
MC
MC
MC
10/7/2013
10/15/2013
10/21/2013
10/28/2013
4043762
4047088
4049557
4055493
4043764
4047092
4049565
4055496
1,407.17
4,130.56
7,914.97
718.18
Capital Projects
Capital Projects
Capital Projects
10/7/2013
10/15/2013
10/28/2013
4043765 4043766
4047093 4047100
4055497 4055499
2,365.44
15,431.83
28,167.69
ASMC
ASMC
ASMC
10/7/2013
10/21/2013
10/28/2013
4043767 4043768
4049566 4049568
4055500 4055502
150.43
1,006.24
510.05
Farm
Farm
Farm
Farm
1,697,763.40
Page 12
MERCED COLLEGE
OFFICE OF BUSINESS SERVICES
WARRANT REGISTER
Schedule 14-29
December 3, 2013
B. Payroll Registers:
General
Work Study
General
10/10/2013
10/10/2013
10/31/2013
2,972,841.41
Total:
Annual totals
Jul-13
Aug-13
Sep-13
Oct-13
Total:
C. Trip Requests:
General Fund
Categorical I Fund
Categorical II Fund
Child Development Fund
MC Farm Fund
ASMC Fund
Total:
496,927.79
102,966.00
2,372,947.62
1,777,324.98
2,675,423.84
2,926,371.11
2,972,841.41
10,351,961.34
18,377.00
2,133.00
3,385.00
203.00
97.00
24,195.00
Page 13
MERCED COMMUNITY COLLEGE DISTRICT
3600 M Street
Merced, CA 95348-2898
Resolution 14-24
REQUEST FOR INTRABUDGET TRANSFER
November 25, 2013
In accordance with the provisions of the California Code of Regulations (Title V) Section
58308, the following resolution was adopted at a meeting held by the Merced College
Board of Trustees.
NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be
made in the GENERAL FUND.
To: Appropriation
Amount
From:
Appropriation
Amount
3000
7000
133
41,527
2000
4000
5000
6000
3,275
5,522
10,953
21,910
TOTAL
41,660
TOTAL
41,660
PASSED AND ADOPTED, this 3rd day of December, 2013, by the Governing Board of
MERCED COMMUNITY COLLEGE DISTRICT by the following vote:
AYES_______NOES________ABSENT_________
Signed________________________
Secretary of the Board
Date__________________________
Page 14
3600 M Street
Merced, CA 95348-2898
RESOLUTION 14-25 FOR USE OF UNBUDGETED FUNDS
October 28, 2013
Whereas, the Governing Board of the Merced Community College District, pursuant to
the provisions of the California Code of Regulations (Title V) Section 58307, may by a
majority vote of its membership, budget and use any unbudgeted income provided
during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal,
state or local government or any department or agency thereof for a particular purpose
though distributed by the state:
NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by
$33,423 listed below.
a) 8889 Other Local Revenue – Rebates
33,423 +
a) To provide for ADA consulting (Schultz)
PASSED AND ADOPTED, this 3rd day of December 2013, by the Governing Board of
AYES_____NOES______ABSENT_______
Signed___________________
Date____________________
Page 15
3600 M Street
Merced, CA 95348-2898
November 25, 2013
NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by
$2,652 listed below.
8889 Other Student Fees – Graphic A & D
2,652 +
a) To provide for art/photo materials (Kistler)
PASSED AND ADOPTED, this 3rd day of December 2013, by the Governing Board of
Signed___________________
Date____________________
Page 16
3600 M Street
Merced, CA 95348-2898
November 25, 2013
NOW THEREFORE BE IT RESOLVED, that the ASMC FUND be increased by $35
listed below.
8895
Club Revenue
35 +
To augment from club activities (Lovelace)
PASSED AND ADOPTED, this 3rd day of December, 2013, by the Governing Board of
Signed___________________
Date____________________
Page 17
PERSONNEL SCHEDULE 14-30
December 4, 2013
Following are personnel actions which have occurred since the previous meeting of the
Board of Trustees:
Faculty/Administrative Employment
A. Regular
None
B. Adjunct/Overload
Note: Hourly instructional assignments are contingent upon adequate enrollment per
class.
*
Employee
Bell, Steve
Blackmore, Cynthia
Carvalho, Suzanne
*
Cazares, Kitty
*
*
*
Cazares, Kitty
Clifford, Jeanie
Col-Hamm, Caren
Cronk, La Von
R Davies, Robert
R Dawson, Denisha
* Donaher, Kimberly
R Estrella, Carl
* Farao, Jaime
*
Fishman, Darol
*
Fritz, Karen
R Goodfellow, Kimber
* Gregory, Aaron
Assignment
2013 Career and Industry Day
Plant Science/Crops
Business
AOM
ALLH
CNA Director
Psyc 01a Load Bank
ALLH
Foods and Nutrition
Phsc 01, Geol 01, Astr 01
Chem 04a, Chem 02a
2013 Career and Industry DayAgriculture Business
Study Central, Biol 02
Animal Science
Diesel Equipment Technology
Business
Biol 01
Automotive Tech
Salary
200 stip
Hire Date
Fall 13
200 stip
Fall 13
200 stip
Fall 13
200 stip
Fall 13
55.27
54.34
200 stip
Fall 13
Fall 13
Fall 13
200.00
Fall 13
49.81
53.41
200 stip
Fall 13
Fall 13
Fall 13
56.20
200 stip
Fall 13
Fall 13
200 stip
Fall 13
200 stip
Fall 13
49.85
200 stip
Fall 13
Fall 13
Page 18
Employee
Hamilton, Aaron
Assignment
*
Electronics
* Hiser, Robert
Auto Body
* Hoornaert, Don
Automotive Tech
R Jordan, Lana
Edu 12b, Phys 04a
* Kanemoto, Kathleen 2013 Career and Industry Day
Computer Science
R Keller, Susan
Biol 16
* Leonard, Brandon
Edu 112b
I Lytle, John
Biol 01
R Macias, Mireya
Biol 01
* Marquez, Martina
First Time Teaching an Online
Class
* Marques, Martina
CLDV
* McBride, Jennifer
Tut 106
* Nagano, Jeffrey
Basic, Int, Adv Electrical
Refrigeration Training
*
Nagano, Jeffrey
*
Ortiz, Keri
*
Perlin, Alana
*
Reintke, Toni
*
Roduner, Stacey
R Tenn, Brandon
* Thornburgh, James
R Vierra, Sandra
* Walls, William
R Wilson, Krista
R Albano, Valerie
Blackmore, Cynthia
R Boyle, Steven
I Hansford, Carissa
HVAC Industrial Maintenance
Study Central Workshop (2)
Digital Media
Social Media Strategy, Planning
for your Business, Curriculum
Development
CLDV
Chem 02a
Crafting
Biol 01, Biol 50
Solar/ Sisco
Chem 02a
Biol 18
First Time Teaching an Online
class
Weld 07, 40a, 06
Mceli
Salary
200 stip
Hire Date
Fall 13
200 stip
Fall 13
200 stip
Fall 13
56.20
200 stip
Fall 13
Fall 13
54.38
54.34
53.41
55.27
850 stip
Fall 13
Fall 13
Fall 13
Fall 13
Fall 13
200 stip
Fall 13
56.20
1,000 stip
1,000 stip
1,000 stip
2,000 stip
200 stip
Fall 13
Fall 13
50 stip
50 stip
200 stip
Fall 13
875 stip
225 stip
Fall 13
200 stip
Fall 13
53.41
200 stip
Fall 13
Fall 13
50.74
200 stip
Fall 13
Fall 13
56.20
54.34
850 stip
Fall 13
Fall 13
Fall 13
53.45
46.13
Fall 13
Fall 13
Fall 13
Fall 13
Page 19
Employee
R Heft, April Renee
* Latham, Eldon
R Mathews, Patricia
* Nagano, Jeffrey
* Narvaez, Josefina
R Patton, Marvin
R
*
*
R
I
R
*
e
Roduner, Stacey
Schindler, Wanda
Schindler, Wanda
Schindler, Wanda
Assignment
Cldv 07, 04
Biol 16
Personal Counseling
Elct 42a, Indt 51, 40
Math c
Tit 106, Study Central, Cldv
37,06,03
Cldv 03, 02
Regn 18, Edu 112
Regn 18
Regn 18, Edu 112
Salary
47.95
53.45
54.34
48.92
54.34
47.95
Hire Date
Fall 13
Fall 13
Fall 13
Fall 13
Fall 13
Fall 13
54.38
55.27
55.27
55.27
Fall 13
Fall 13
Fall 13
Fall 13
InitialHire
Revised
Full-time faculty
equivalency
C. Separations
None
D. Miscellaneous
None
Classified/Management Employment
A. Regular
Employee
Garcia, Arturo
Martinez, Nichole
Assignment
Financial Aid
Advisor
Financial Aid
Advisor
Salary
$2,381/mo
Hire Date
12/16/13
$2,381/mo
12/4/13
B. Hourly/Short-term
Employee
Adams, Matt
Adams, Matt
Bauer, Aleta
Bell, Betsy
Betady, Edwin
Bird, Clark
Cagle, Richard
Chambers, Brian
Assignment
Security Guard
Security Guard
CS Instr Ceramics
CS Instr Lap Swim
Security Guard
CS Instr Lap Swim
CS Instr Splashball
Security Guard
Salary
$12.46/hr
$12.46/hr
$140.00 stip
$133.00 stip
$12.46/hr
$318.00 stip
$172.00 stip
$12.46/hr
Hire Date
10/31/13-11/11/13
11/2/13-11/3/13
8/15/13-10/3/13
9/3/13-10/31/13
10/31/13-11/11/13
9/3/13-10/31/13
8/12/13-10/2/13
10/31/13-11/11/13
Page 20
Employee
Chambers, Brian
Delahaye, Robert
Duran, Ronald
Dwyer, Kevin
Dwyer, Kevin
Dwyer, Kevin
Friedland, Fred
Friedland, Fred
Gardner, Patric
Garris, Colleen
Gentry, Seth
Gonzalez, Nancy
Gonzalez, Nancy
Gonzalez, Nancy
Gossett, William
Greene, Tanner
Imbrogno, Roger
Jones, Armeda
Lobao, Christy
Lopez, Lucy
Nicholas, Natalie
Ortega, Rocio
Redd-Hallman,
Hannah
Rivero, Rachel
Sabbah, Dalia
Sabbah, Dalia
Sabbah, Dalia
Saechao, Saan
Strickland, Robert
Velasco, Eva
Walton, Tracy
Assignment
Security Guard
Security Guard
CS Instr Aikido
CS Instr Adv Water
Polo Sess 1
CS Instr Lap Swim
CS Instr Beg Water
Polo
CS Instr Fencing for
Fun
CS Instr Play
Production
Security Guard
CS Instr Fitness Lab
CS Instr Lap Swim
CS Instr Belly
Dancing- Noon
CS Instr Belly
Dancing- pm
CS Instr Intermediate
Belly Dancing
CS Instr Ceramics
CS Instr Lap Swim
CS Instr Fitness Lab
CS Instr Fitness Boot
Camp
CS Instr Sugar
Cookie Decorating
Security Guard
Matric/Outreach
Assist
Secretary-CS
Lib Media Tech II
Salary
$12.46/hr
$12.46/hr
$206.00 stip
$755.00 stip
Hire Date
11/2/13-11/3/13
10/31/13-11/11/13
9/3/13-10/31/13
8/12/13-10/2/13
$133.00 stip
$242.00 stip
9/3/13-10/31/13
8/12/13-10/2/13
$390.00 stip
8/6/13-10/29/13
$216.00 stip
8/5/13-10/27/13
$12.46/hr
$318.00 stip
$133.00 stip
$385.00 stip
10/31/13-11/11/13
9/3/13-10/31/13
9/3/13-10/31/13
8/19/13-10/9/13
$343.00 stip
9/3/13-10/24/13
$66.00 stip
9/4/13-10/23/13
$455.00 stip
$385.00 stip
$318.00 stip
$584.00 stip
8/12/13-10/7/13
9/3/13-10/31/13
9/3/13-10/31/13
9/3/13-10/31/13
$112.00 stip
10/5/13
$12.46/hr
$13.08/hr
11/2/13-11/3/13
10/21/13-6/30/14
$13.08/hr
$14.45/hr
11/12/13-2/26/14
Extend to 12/12/13
CS Instr Lap Swim
CS Instr Adv Water
Polo Sess 2
CS Instr Lap Swim
CS Instr Beg Water
Polo
Security Guard
CS Instr Lap Swim
CS Instr Zumba
CS Instr Yoga
$118.00 stip
$100.00 stip
9/3/13-10/31/13
8/12/13-10/2/13
$207.00 stip
$171.00 stip
8/12/13-10/2/13
8/12/13-10/2/13
$12.46/hr
$318.00 stip
$158.00 stip
$615.00 stip
10/31/13-11/11/13
9/3/13-10/31/13
9/9/13-10/30/13
8/13/13-10/10/13
Page 21
I
R
InitialHire
Revised
C. Separations
None
D. Miscellaneous
Employee
Loera, Freddy
Morales, Yadira
Assignment
Program Assist
Stu Clerk I
Morales, Yadira
Stu Svcs Assist
Action
Temp Reclass
Increase in assign
19 to 40 hrs
Temp Reclass
Dates
11/4/13-11/27/13
10/28/13-11/22/13
10/28/13-11/22/13
Page 22
General Fund
December 2013 Hires
Last Name
First Name
Work Center
Aguilar
Baez
Benfield Elnecave
Bynum
Corchado
Costa
Crutcher
Cunha
Deeming
Fleming
Garcia-Renoso
Glenn
Johnson
Kanaeholo
Lee
Lundell
Montilliano
Nails
Poole
Readd
Rodriguez
Sedillo
Showalter
Ilse
Manuel
Francis
Lamar
Ericka
Allison
Deanna
Steven
Matthew
Mia
Diego
Hannah
Janique
Joseph
Yang
James
Ricardo
Damon
Luke
Nancy
Gabriel
Veronica
Trevor
Tutorial - LB
Tutorial
IT-Electronics
Athletics
Tutorial - LB
Tutorial - LB
Tutorial - LB
Tutorial - LB
Tutorial-LB
TAACCCT
Tutorial-LB
Tutorial
TAACCT Grant Office
TAACCCT Grant
IT - Auto
ITS
Athletics
Athletics
TAACCCT Grant
Agriculture
Tutorial - LB
Tutorial - LB
Tutorial
Page 23
Federal Work Study
Dec-13
Last Name
First Name
Work Center
Almarode
Archer
Arellano
Binning
Borden
Bounlangsy
Brandon
Bray
Brooks
Buffer
Carter
Chang
Charles
Cisneros
Clark
Colburn
Cole
Collier
Crawford
Cross
Davis
Dixon
Dominguez
Duenes
Epperson
Escobar Ortega
Evans
Evans
Gois
Guyton
Her
Hunter
Hurtado
Johnson
Kue
Laidlaw
Leslie-Cipriano
Lotulelei
Magana Flores
Martinez
Crystal
Devonta
Erendira
Natalie
Tekerra
Mavitra
Marie
Terri
Lyniece
Rebecca
Danielle
Pa
Ronald
Joseph
Jaquan
Lindsey
Joshua
Alvin
Christopher
Stephon
Ismaaeel
Geremi
Sandra
Marisela
Monique
Elizabth
Aleesa
Aleesa
Anthony
DeMario
Meng
Breanna
Fernando
Chris
Pang
Annette
Cathleen
Christina
Andres
Maricela
Tutorial
Athletics
Art
Tutorial
Fitness Lab
Boys & Girls Club
Child Development Center
Tutorial
Counseling/Welcome Desk
CALFire
DSS - LB
Computer Lab
Athletics
Computer Lab
Athletics
Agriculture
Boys & Girls Club
Athletics
Athletics
Athletics
Athletics
Taher - CalWORKs
Athletics
Library
Financial Aid
Boys & Girls Club
Boys & Girls Club
Operations - LB
Athletic
Tutorial
Counseling/Welcome Desk
Transportation
Program
Fiscal Services
IT-HVAC
Taher
Athletics
Boys & Girls Club
Tutorial
Page 24
Martinez
Martinez
McCart
McClendon
McGuinness
Mosley
Muse
Nelson
Nelson
Ochoa
Ortiz
Pulido
Ramirez
Ramos-Alvarez
Rivera
Saelee
Salas
Sallis
Stokes
Sutton
Thomas
Tongamoa
Valles
Valtierra
Wilson
Yang
Zaragoza
Richard
Ignacio
Samuel
Alyssha
Stephanie
Tahrealle
Dallon
Reginald
Isha
Gricel
Erin
Erika
Anthony
Ariana
Kaitlin
Lai
Liliana
Kendrick
Eric
Mellissa
Tazarium
Sione
Angelica
Christina
Paul
Mai
Celia
IT-Welding Lab
Tutorial
Theater
Tutorial - LB
Tutorial
Athletics
Boys & Girls Club
Computer Lab
Tutorial
Tutorial Center
Art
Student Services - LB
Continuing Education
Library
Welcome Desk
Gym Assistant
Athletics
Tutorial - LB
Athletics
Athletics
Admissions & Records
Study Central
Athletics
Allied Health
Page 25
MERCED COLLEGE
Office of the President
BOARD AGENDA BACKUP
PRESENTED TO THE BOARD OF TRUSTEES OF THE
AT DECEMBER 3, 2013, MEETING OF THE BOARD
Schedule 14-31
Item:
Purchase Order Review
Presented By:
Joanne Schultz
For:
Information
Action
X
Background Information
Purchase orders in accounts and funds indicated were issued during this
reporting period.
Fund
Purchase
Orders
Dollar Amount
General Fund (110)
41
$92,969.67
Board Designated Fund (121)
1
$15,941.00
Categorical Fund I (123)
6
$13,385.32
Categorical Fund II (124)
20
$26,998.08
Child Development Fund (330)
0
$0.00
Merced College Farm Fund (340)
1
$304.50
Capital Projects Fund (410)
4
$2,826.84
Merced Bond Construction Fund (420)
0
$0.00
Los Banos Bond Construction Fund (421)
0
$0.00
Total
73
$152,425.41
Note: All vouchers, including payments for the above Purchase Orders, are
reflected on the Accounts Payable Warrant Report. Purchase Orders dated
October 24, 2013, through November 20., 2013, are reflected above. For this
period a total of 73 Purchase Orders were processed.
Recommendation/Requested Action
It is recommended that the Board approve all active Purchase Orders listed
above.
Page 26
PO_NO
P0036400
P0036401
P0036402
P0036403
P0036392
P0036393
P0036394
P0036395
P0036396
P0036397
P0036398
P0036399
P0036390
P0036391
P0036384
P0036385
P0036386
P0036387
P0036388
P0036389
P0036379
P0036380
P0036381
P0036382
P0036383
P0036378
P0036372
P0036373
P0036374
P0036375
P0036376
P0036377
P0036368
P0036369
P0036370
P0036371
P0036364
P0036365
P0036366
P0036367
P0036362
P0036363
P0036361
P0036356
P0036357
P0036358
PREFERRED_NAME
Amazon/GE Money Bank
Hearlihy
Harland Technology Services
Bobs Auto Paint & Equipment
Printronix Inc
Impact Marketing
IBM Corporation
SCIFIT
LC Action Police Supply
Impact Marketing
Pro Tech Security & Electronics
ETS/Institutional Toefl
Clay Mix
Keller Group
Integra Biosciences Corp.
Fisher Science Education
Pocket Nurse Enterprises
Moore Medical, LLC
IMEDIA WEST
Image Sales, Inc.
California Contract Commercial Designs Inc
Ordway Corporation
Uline, Inc.
CDW GOVERNMENT INC.
Effective Air Systems Corp.
The Westin St. Francis Hotel
Schoettler Tire Inc
Musson Theatrical
Harbor Freight Tools
IMEDIA WEST
Taher, Campus Dining
ETS/Institutional Toefl
Melo's Gas & Gear, Inc.
Snap-On Equipment Solutions
Dompe Warehouse Co
Sigma-Aldrich Inc
Wallcur, LLC
Foundation for California Community Colleges
Moore Medical, LLC
Hotsy Pacific
LJS Construction
CDW GOVERNMENT INC
PO_DATE
PO_GL_AMT
11/20/2013 0:00
293.56
11/20/2013 0:00
270.58
11/20/2013 0:00
52.3
11/20/2013 0:00
46.68
11/19/2013 0:00
5466
11/19/2013 0:00
1168
11/19/2013 0:00
1822
11/19/2013 0:00
62.79
11/19/2013 0:00
132.96
11/19/2013 0:00
4712
11/19/2013 0:00
1839.93
11/19/2013 0:00
66.43
11/18/2013 0:00
1810.21
11/18/2013 0:00
8914
11/15/2013 0:00
15941
11/15/2013 0:00
25.63
11/15/2013 0:00
941.84
11/15/2013 0:00
295.65
11/15/2013 0:00
235.44
11/15/2013 0:00
592.46
11/14/2013 0:00
1979.92
11/14/2013 0:00
11.12
11/14/2013 0:00
300
11/14/2013 0:00
1932
11/14/2013 0:00
347.5
11/13/2013 0:00
20671.2
11/12/2013 0:00
344.71
11/12/2013 0:00
278.35
11/12/2013 0:00
772.36
11/12/2013 0:00
758.6
11/12/2013 0:00
997.92
11/12/2013 0:00
161.83
11/8/2013 0:00
179.75
11/8/2013 0:00
600
11/8/2013 0:00
441.45
11/8/2013 0:00
362.4
11/7/2013 0:00
59.64
11/7/2013 0:00
68.84
11/7/2013 0:00
304.5
11/7/2013 0:00
66.64
11/6/2013 0:00
634.39
11/6/2013 0:00
2000
11/5/2013 0:00
593.2
11/4/2013 0:00
130.9
11/4/2013 0:00
874.8
11/4/2013 0:00
78.03
Page 27
P0036359
P0036360
P0036354
P0036351
P0036352
P0036353
P0036342
P0036343
P0036344
P0036345
P0036346
P0036347
P0036348
P0036349
P0036350
P0036341
P0036332
P0036333
P0036334
P0036335
P0036336
P0036337
P0036338
P0036339
P0036340
P0036330
P0036331
P0036329
Carolina Biological Supply
Carolina Biological Supply
Visiplex, Inc.
Lowe's
LERN
Associates Lock & Safe Serv
Uline, Inc.
Safety Emporium
Wilkey Industries, Inc.
Fisher Science Education
Mc Conkey Co
Draftingsteals
Merced College Bookstore
Staples Advantage
Staples Advantage
Cyberguys
Medcom Trainex
Pocket Nurse Enterprises
YES ESL International, Inc.
Robot Mesh
Smith Auto
Scantron Corp
Scantron Corp
Atlex.Com
Extreme Entrepreneurship Education LLC
Merced County Office of Education Support Services Dept
Johnson Plumbing, Inc.
11/4/2013 0:00
11/4/2013 0:00
11/1/2013 0:00
10/31/2013 0:00
10/31/2013 0:00
10/31/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/30/2013 0:00
10/29/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/28/2013 0:00
10/25/2013 0:00
10/25/2013 0:00
10/24/2013 0:00
42.83
47.46
294.28
29.14
640
814.54
405.44
136.62
626.4
194.88
5097.84
77.18
10751.16
52.05
132.97
763.04
365.01
348.79
352.84
37375
215.44
405
234.89
1207.94
600.16
9750
1035
790
152425.41
Page 28
MERCED COLLEGE
BOARD AGENDA BACKUP
AT DECEMBER 3, 2013, MEETING OF THE BOARD
Schedule 14-32
Item:
Blanket Purchase Order Review
Presented By:
Joanne Schultz
For:
Information
Action
X
Purchase orders in accounts and funds indicated were issued during this
reporting period.
Fund
BPO’s
Dollar Amount
General Fund (110)
10
$65,680.00
Board Designated Fund (121)
0
$0.00
Categorical Fund I (123)
1
$700.00
Categorical Fund II (124)
4
$7,400
Child Development Fund (330)
0
0.00
Merced College Farm Fund (340)
0
$1,600.00
Capital Projects Fund (410)
4
$527,159.90
Merced Bond Construction Fund (420)
0
$0.00
Los Banos Bond Construction Fund (421)
0
$0.00
Total
19
$600,939.90
Note: All vouchers, including payments for the above Blanket Purchase Orders,
are reflected on the Accounts Payable Warrant Report. Blanket Purchase Orders
dated October 24, 2013, through November 20, 2013, are reflected above. For
this period a total of 19 Blanket Purchase Orders were processed.
It is recommended that the Board approve all active Blanket Purchase Orders
listed above.
Page 29
BPO_NO
B0013477
B0013475
B0013476
B0013473
B0013474
B0013471
B0013472
B0013470
B0013469
B0013468
B0013465
B0013466
B0013467
B0013461
B0013462
B0013463
B0013464
B0013459
B0013460
PREFERRED_NAME
Ellucian Inc.
Smart & Final Stores LLC
Smart & Final Stores LLC
Labworks Equipment Service, Inc.
Hewlett-Packard Co.
Lowe's
R F MacDonald Co
Michele Fagundes
Thermo Fisher Scientific
Harry Parks Electric
Lowe's
North American Technical Services
Staples Advantage
T B A Auto Parts
Merced County Fire Dept
Merced City Fire Department
Office Depot
Office Depot
Stonhard
BPO_DATE
BPO_TOTAL_AMT
11/19/2013 0:00
30000
11/18/2013 0:00
500
11/18/2013 0:00
500
11/15/2013 0:00
1000
11/15/2013 0:00
454417.65
11/14/2013 0:00
250
11/14/2013 0:00
56317.25
11/12/2013 0:00
5400
11/5/2013 0:00
880
10/31/2013 0:00
12000
10/30/2013 0:00
1000
10/30/2013 0:00
1000
10/30/2013 0:00
200
10/28/2013 0:00
200
10/28/2013 0:00
24250
10/28/2013 0:00
7600
10/28/2013 0:00
300
10/24/2013 0:00
700
10/24/2013 0:00
4425
600939.9
Page 30
MERCED COLLEGE
BOARD AGENDA BACKUP
AT THE DECEMBER 3, 2013 MEETING OF THE BOARD
Schedule 14-33
Item:
Authorization To Declare Unusable Furniture and Equipment
Surplus Property
Presented By:
Joanne Schultz
For:
Information
Action
X
The District Warehouse has miscellaneous equipment listed below that is in unusable
condition. Each item is no longer needed by the District and has an estimated value of
less than $5,000.
Quantity
35
1
3
5
5
2
1
1
1
1
1
1
1
1
2
4
1
7
3
1
2
Unit
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Description
Cots
5 Drawer File Cabinet
Typewriters
Keyboard
Monitor Stands
Hanging Folder Frames
Typewriter Stand
Ford 8000 Tractor
Massey Ferguson 135 Tractor
John Deere 8430 Tractor
Case 580 B Backhoe
CAT 65 Challenger Tractor
Table Extension
AV Podium
Chairs
Tables
2 Drawer File Cabinet
Printers
Video Cameras
Copier
Desks
Department
CDC
Counseling
Various
Various
Counseling
Counseling
Counseling
AG
AG
AG
AG
AG
Bus Div
Bus Div
Bus Div
Various
Job Placement
Various
Various
Student Fees
Various
The Board of Trustees has the authority under section 81450-81452 of the Education
Code to sell, auction, donate, or otherwise dispose of District equipment or materials that
are unusable, obsolete, or no longer needed for District use.
Board approval is requested to declare these items surplus property and authorize
disposal of the property in accordance with the Education Code directive.
Page 31
CURRICULUM REVISIONS FROM November 7, 2013
(Changes effective Summer 2014 unless stated otherwise)
Schedule 14-34
DISTANCE EDUCATION PERMANENCY
AOM-59
Medical Coding and Billing
BUS-10
Introduction to Business
COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES
ADST-46
Addiction Education and Prevention
AGBS-12
Agricultural Accounting
ANTH-10
Southeast Asian Culture: Emphasis Hmong Culture
AOM-59
Medical Coding and Billing
ASTR-01L
Introductory Astronomy Lab
AUTO-48A
Special Problems in Auto Transmissions and Drive Trains
AUTO-48D
Special Problems in Automotive Suspension
AUTO-48E
Special Problems in Automotive Brakes
BUS-35
Money Management
CPSC-07
Discrete Structures
ECON-02
Introduction to Macroeconomics
MGMT-50G
Decision Making and Problem Solving
MGMT-50I
Attitude in the Workplace
PHED-13B
Lifeguard Training
RADT-16D
Fluoroscopy
RADT-40
Radiologic Science I
RADT-41
Introduction to Medical Imaging
RADT-42
Radiologic Procedures I
RADT-43A
Radiologic Procedures II
RADT-43B
Clinical Education I
RADT-44A
Radiologic Science II
RADT-44B
Clinical Education II
RADT-45A
Radiologic Procedures III
RADT-45B
Clinical Education III
RADT-45C
Advanced Radiologic Procedures I
RADT-45D
Radiologic Pathology
RADT-50
Career Exploration in Medical Imaging
RADT-67A
Advanced Radiologic Procedures II
RADT-67B
Advanced Clinical Education I
RADT-68A
Radiologic Science III
RADT-68B
Advanced Clinical Education II
RADT-69A
Integrative Study in Radiography
RADT-69B
Advanced Clinical Education III
RADT-69C
Sectional Anatomy
SKLS-210
Daily Living Skills
SOCL-760
Career and Life Planning
TITLE 5 CONTENT REVIEW/SLO UPDATE
AOM-50A
Keyboarding
AOM-60
Business English
BUS-10
Introduction to Business
BUS-18A
Business Law
COOP-41A
Cooperative Education in (subject)
COOP-41B
COOP-41C
COOP-41D
Page 32
HIST-04A
MGMT-50B
MGMT-50C
MGMT-50D
MGMT-50F
MGMT-50H
MGMT-51F
MGMT-51G
MGMT-52C
MGMT-52D
History of Civilization: Part I
Values and Ethics
Time Management
Communication in the Workplace
Team Building
Customer Service
Conflict Resolution
Stress Management
Successful Business Speaking
Managing Organizational Change
TITLE 5 CONTENT REVIEW (CTE)
CLDV-01
Child Growth and Development
CLDV-03
Principles and Practices of Teaching Young Children
CLDV-07
Introduction to Curriculum for the Young Child
NEW COURSE PROPOSALS
MATH-07
Discrete Structures
IGETC/CSU-GE/AA BREADTH AND UC-TCA: SUBMISSION PROPOSALS
MATH-07
Discrete Structures UC-TCA, IGETC-Area 2A, CSU-GE-Area B4
IGETC/CSU-GE/AA BREADTH AND UC-TCA: SECOND READING
MATH-02H
Honors Precalculus MCCD-Area A2
IGETC/CSU-GE/AA BREADTH AND UC-TCA: FIRST READING
KINE-23
Lifeguard Training
MCCD-Area E2
MATH-07
Discrete Structures
MCCD-Area A2
MGMT-50B Values and Ethics
MCCD-Area E1
MGMT-50C Time Management
MCCD-Area E1
MGMT-50D Communication in the Workplace
MCCD-Area E1
MGMT-50F Team Building
MCCD-Area E1
MGMT-50G Decision Making and Problem Solving
MCCD-Area E1
MGMT-50H Customer Service
MCCD-Area E1
MGMT-50I
MCCD-Area E1
MGMT-51F Conflict Resolution
MCCD-Area E1
MGMT-51G Stress Management
MCCD-Area E1
MGMT-52C Successful Business Speaking
MCCD-Area E1
MGMT-52D Managing Organizational Change
MCCD-Area E1
COMPUTER AND INFORMATION LITERACY: FIRST READING
RADT-10
Introduction to Radiologic Sciences and Health Care
RADT-12B
RADT-13
Radiologic Sciences I
RADT-14B
RADT-15B
RADT-15D
RADT-16B
RADT-17B
RADT-18B
RADT-18C
Sectional Anatomy
COURSE INACTIVATION
PHED-14A
Dance Choreography
Page 33
CURRICULUM REVISIONS FROM November 21, 2013
(Changes effective Summer 2014 unless stated otherwise)
DISTANCE EDUCATION PERMANENCY
CLDV-38
Children With Special Needs
CLDV-57
Child Abuse and Neglect
COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES
AGBS-10
Introduction to Agriculture Business
AGBS-18
Agricultural Computer Applications
CLDV-11
Introduction to Early Intervention
CLDV-38
CLDV-57
Child Abuse and Neglect
PHED-36C
Theory and Analysis of Baseball
TUTR-35
Tutorial Seminar
TITLE 5 CONTENT REVIEW (CTE)
WWT-60
Water Treatment Plant Operations
WWT-61
Introduction to Wastewater Treatment
WWT-62
Water/Wastewater Calculations
WWT-63
Advanced Water Treatment Plant Operations
WWT-64
Advanced Wastewater Treatment
NEW COURSE PROPOSALS
ATHL-02A
Off-Season Conditioning for Baseball
EMER-52
Emergency Medical Technician 1 Refresher
IGETC/CSU-GE/AA BREADTH AND UC-TCA: SUBMISSION PROPOSALS
Off-Season Conditioning for
ATHL-02A
Baseball
CSU-GE-Area E1
CLDV-38
CSU-GE-Area E1
IGETC/CSU-GE/AA BREADTH AND UC-TCA: SECOND READING
KINE-23
Lifeguard Training
MCCD-Area A2
MATH-07
Discrete Structures
MCCD-Area E1
MGMT-50B Values and Ethics
MCCD-Area E1
MGMT-50C Time Management
MCCD-Area E1
MGMT-50D Communication in the Workplace
MCCD-Area E1
MGMT-50F Team Building
MCCD-Area E1
Decision Making and Problem
MGMT-50G Solving
MCCD-Area E1
MGMT-50H Customer Service
MCCD-Area E1
MGMT-50I
MCCD-Area E1
MGMT-51F Conflict Resolution
MCCD-Area E1
MGMT-51G Stress Management
MCCD-Area E1
MGMT-52C Successful Business Speaking
MCCD-Area E1
MGMT-52D Managing Organizational Change
MCCD-Area E1
IGETC/CSU-GE/AA BREADTH AND UC-TCA: FIRST READING
Off-Season Conditioning for
ATHL-02A
Baseball
MCCD-Area E2
CLDV-38
MCCD-Area E1
Page 34
COMPUTER AND INFORMATION LITERACY: SECOND READING
RADT-10
Introduction to Radiologic Sciences and Health Care
RADT-12B
RADT-13
Radiologic Sciences I
RADT-14B
RADT-15B
RADT-15D
RADT-16B
RADT-17B
RADT-18B
RADT-18C
Sectional Anatomy
PROGRAM CHANGES
A.S. Diagnostic Radiologic Technology (12700.AS)
C.F. Diagnostic Radiologic Technology (12700.CF)
C.B. Entry Level Welding (09800.CB) to C.E. Entry Level Welding (09800.CE)
COURSE INACTIVATION: EFFECTIVE SUMMER 2015
RADT-69D
Principles of Venipuncture
Page 35
Page 36
Resolution of Appreciation
Honoring
Karen Wallace
WHEREAS, Karen Wallace has completed 35 years of service in the
Merced Community College District;
WHEREAS, Karen Wallace has devoted her career to the support of
education;
WHEREAS, Karen Wallace has promoted high ethical and performance
standards as an active member of the classified service; and
WHEREAS, Karen Wallace has been a dedicated and loyal member of
the classified staff; now, therefore be it
RESOLVED that the Board of Trustees of the Merced Community
College District hereby expresses its deep appreciation and gratitude
for 35 years of dedicated service and professional contributions to the
college community.
PASSED AND ADOPTED this 3rd day of December, 2013 by a
unanimous vote of the Board.
Signed
Dennis Jordan
President, Board of Trustees
Signed
Ronald C. Taylor, Ph.D.
Superintendent/President
Page 37
MERCED COLLEGE
BOARD AGENDA BACKUP
Item:
2014-2015 Budget Development Calendar
Presented by:
For:
Joanne Schultz
Information
Action
X
One of the most significant responsibilities of a community college district is the
preparation and presentation of the annual budget.
The timelines and requirements for publication and availability of a community college
district’s budget are specifically outlined in the California Code of Regulations Title V
58302. These requirements include the approval of a Budget Development Calendar,
adoption of the District’s Tentative Budget on or before July 1 and subsequent adoption
of a Final Budget prior to September 15. In addition, a public hearing must be held prior
to the adoption of the final budget with appropriate publication in a local newspaper
making the proposed budget available for public inspection.
The process of developing a Merced Community College District Budget is an ongoing
function and must be addressed by the Board and administration throughout the
academic year. In order to effectively develop a fiscal document that reflects the goals
and objectives of the District, the budget process must include a well-defined Budget
Calendar.
After conferring with the Merced College Budget Committee, the attached Budget
Development Calendar for preparation of the 2014-15 budgets is hereby submitted for
approval. Included in this calendar are not only the budget development steps, but also
the significant planning milestones related to the master planning process.
Page 38
It is recommended that the Board of Trustees accept the 2014-2015 Merced College
Budget Development Calendar.
Attachments
Proposed 2014-2015 Merced College Budget Development Calendar
Page 39
2014-15 BUDGET DEVELOPMENT CALENDAR
APRIL
2014
MARCH
2014
FEBRUARY
2014
JANUARY
2013
DECEMBER
2013
NOVEMBER
2013
OCTOBER
2013
Preliminary Budget
•
•
•
•
•
•
Budget Committee Reviews:
2014-15 Draft Budget Development Calendar.
Responsibilities in Master Planning section handbook.
2013-14 Resource Allocation list.
Reviews and approves 2013-14 augmentation requests.
Budget Committee Reviews:
2014-15 Final Budget Development Calendar.
First Quarter Financial report 311Q.
• 2014-15 Budget Development Calendar presented to Board of Trustees.
• First Quarter Financial Report 311Q presented to Board of Trustees.
• Vice President’s meet to merge and rank 2014-15 Resource Allocation lists from all Master
Planning committees and begin dialogue for planned expenditures.
• Governor Brown releases 2014-15 State budget proposal.
• Representatives from constituent groups are invited to attend the Governor’s State Budget
Workshop.
• Budget Committee reviews Governor’s 2014-15 State budget proposal.
• Vice President Administrative Services and Director Business & Fiscal Services present flex
training activity.
• Budget Committee reports Governor’s 2014-15 State budget proposal to Educational Master
Planning Committee (EMPC).
• Governor’s 2014-15 proposed budget presented to Board of Trustees.
• Position Control Sheets, Budget Worksheets, and instructions distributed to Budget Managers.
(Business Services).
• Vice Presidents transmit position control corrections/adjustments to Business Services.
• Budget Committee reviews Second Quarter Financial Report 311Q.
• Develop the 2014-15 revenue and expenditure assumptions and projections.
• Second Quarter Financial Report 311Q presented to Board of Trustees.
• Vice President Administrative Services and Director Business & Fiscal Services meet with vice
presidents and budget managers to review restricted and unrestricted funds. Review will consist
of changes for program review, adjustments for fixed costs, staffing and ideas for cost savings.
• Vice Presidents forward preliminary budget worksheets to Business Services.
• President’s Cabinet receives 2014-15 Preliminary General Fund Budget assumptions and
scenarios.
• Budget Committee receives presentation of 2014-15 Preliminary General Fund Budget a
ssumptions and scenarios.
• Preliminary General Fund Budget assumptions and scenarios 2014-15 presented to Board of
Trustees.
Presented to Board __________
Page 40
2014-15 BUDGET DEVELOPMENT CALENDAR
• Budget Committee receives training plus budget updates. Planned expenditures committee
provides updates as necessary.
• Second round Position Control Sheets, Budget Worksheets, and instructions distributed to
Budget Managers. (Business Services).
• Vice Presidents transmit position control corrections/adjustments to Business Services for data
entry.
• Governor’s May Revise released.
• Vice Presidents transmit tentative budget worksheet changes and corrections to Business
Services.
• President’s Cabinet receives 2014-15 Tentative Budget
• Budget Committee reviews 2014-15 Tentative Budget based on May Revise.
• EMPC receives 2014-15 Tentative Budget based on May Revise as informational item.
• 2014-15 Tentative Budget presented to Board of Trustees.
JUNE
2014
MAY
2014
APRIL
2014
Tentative Budget
SEPTEBMER
2014
AUGUST
2014
JULY
2014
Final Budget
• Vice Presidents transmit position control corrections/adjustments and final budget worksheets
to Business Services.
• President’s Cabinet receives 2014-15 Budget.
• Budget Committee, holds special joint meeting with members of EMPC: Review of 2014-15 Final
Budget to include assumptions & planned expenditures.
• EMPC receives 2014-15 Final Budget.
• 2014-15 Final Budget presented to Board of Trustees at public hearing and workshop.
• GANN Appropriations Limit presented to Board of Trustees.
Presented to Board __________
Page 41
Page 42
Memorandum
To:
From:
Date:
Subject:
Board of Trustees
Ron Taylor, Superintendent/President
December 3, 2013
Fulltime Faculty Staffing Priorities & Proposed Recruitments for 2014-15
I offer the following priorities for the Board’s consideration.
Several years ago the Academic Senate, working with administration, organized a thorough
process for prioritizing needs for fulltime faculty positions. The prioritization is done by a
committee composed of faculty representatives from all areas together with four deans and the
Director of the Learning Resources Center. The Prioritization Committee is chaired by the
Academic Senate President.
Proposals are evidence-based, addressing several factors of importance: student learning
outcomes, program review, strategic goals, college mission and vision, accreditation,
regulations, funding sources, growth in program, growth in job demand, interdisciplinary
collaboration, etc. Quantitative data reviewed vary according to the kind of position (instructor
vs. librarian vs. counselor), but include enrollment history, productivity, ratio of part-time to
full-time faculty, statistics on student completion, retention and success; student/counselor
ratio, statistics specific to counseling (such as student educational plans); student/librarian ratio
and other statistics specific to librarianship.
Proposals are presented both in writing and in person. They are evaluated based on specific
criteria: how the position affects the college; external accreditation/certification/compliance;
sources of funding available to support the position; program unique in the region; prospects
for growth/high demand for jobs; affect on program enrollment, productivity and student
success rates, as well as potential to increase diversity.
After the Committee ranking, the Academic Senate President forwards the recommendation to
the Vice Presidents of Instruction and Student Personnel for their consideration, as well as to
the Instructional Master Planning Committee and the Student Services Master Planning
Committee for any recommended adjustments. The Educational Master Planning Committee
reviews the recommended priorities, after which they are reviewed by the
Superintendent/President. The Vice Presidents make separate recommendations, as needed.
1
Page 43
Traditionally, the Superintendent/President’s recommendation comes to the Board after
recruitments have occurred, as in other staffing processes. During Spring 2013, I presented the
Board with a recommended list prior to recruitment due to controversy surrounding possible
non-replacement of SERP retirements. This year, I am presenting a similar ranked list of
proposed recruitments in hopes that the Board will agree that the consideration of these
priorities has been appropriate and thorough, and that moving forward with recruitments will
serve the mission and needs of the college. My preference for the future would be that the
Board would provide us with the goals we should be addressing in prioritizing proposals—so
that the Academic Senate and administration could develop priorities in response to proposals
that would fit within the Board’s goals and parameters.
My recommendation, embodied in the listing below, is based mainly on several factors, roughly
weighted as follows:
1. The Committee’s Prioritization*
2. Mission-relatedness, Accomplishment of Strategic Plan Goals, Core Values
3. The College’s Fulltime Faculty Obligation for Fall 2014, under AB 1725
4. The College’s Compliance with the ‘Fifty Percent Law’ (E.C. 84362, Title 5 of C.C.R. 59200 et seq.)
5. Whether the program is current with regard to its Program Review obligations
6. Enrollment Impact
7. Program Impact
8. Cost of Fulltime Position when Part-time Faculty are available
9. Student Success Impact
10. Vice President Recommendations
*In addition to weighing these factors, we must note that three of the Committee’s most highly
ranked priorities are replacements of vacancies that are pending. Two of the three are
retirements that will occur at the end of the 2013-14 year and they are considered definite, but
have not become official under our policy. The third of these pending vacancies depends on the
possible promotion of a faculty member to a dean position—a possibility that won’t be resolved
until late in Spring 2014 at the earliest. Due to the conditional nature of these vacancies, you
will see that my determination includes conditions placed on each of these particular
recruitments.
2
Page 44
Comm
Rank
Position Proposed
(Academic Disc.)
Status Notes
Action Proposed**
Authorized
N/A
RN (categorical)
Replaces Fall 2013 departure-authorized
1
2
3
4
Rad. Technology
Economics
History/Political
Science, LB
Criminology
Replaces pending retirement
Replaces 2012-13 retirement
Replaces Spr. 2013 resignation;
interim Fall 2013
5
Welding
Replaces pending retirement
6
7
Gen. Counseling
Physics/Physical
Science
8
9
English
Child Development
10
11
English, LB
Football
Coach/Kinesiology
12
13
14
15
16
17
18
19
Psychology
Music
Career Counselor
English
Art
Human Services
Child Development
Photography
New FT position
Replaces 2012-13 retirement;
interim Fall 2013
Replaces if Dean promotion;
interim Fall 2013
Replaces 2009 retirement &
2012-13 retirement
Replaces vacancy due to
change in assignment
(Addiction Studies)
Replaces 2012 Dean promotion
New FT position
New FT position
New FT position
Replaces 2007 retirement
20
21
22
23
24
N/A
DSS Counselor
English, LB
English
Child Development
English
Comm. Studies
New FT position
New FT position
New FT position
New FT position
New FT position, rec. by VP
3
Recruit,
conditional***
Recruit
Recruit
Notes
(FON: all)
(50%: all but ^)
Accred. Reqt.
(Program Impact)
Program Impact
Enrlmt; Program
Enrlmt; Program
Recruit
Recruit,
conditional***
Recruit, conditional
on specific
funding****
Recruit
Enrlmt; Program
Enrlmt; Program
Recruit
Enrlmt
Recruit
Defer,
conditional@
Recruit,
conditional@@
Recruit
Program
N/A; Enrlmt
^; Program; Success
Program
Enrlmt; Program
Enrlmt; Program
Program
Enrlmt
Program
Recruit, conditional
on specific
funding****
Program
^;Program; Success
Enrlmt
Enrlmt
Enrlmt
Enrlmt
Page 45
**NOTE (1): Authorization of any recruitment is subject to confirmation that the program
has submitted their 2012-13 program review, and is on track to complete their 2013-14
program review on time.
***NOTE (2): The replacements for pending retirements are subject to receipt of a formal,
complete letter of retirement from the incumbent faculty member by the close of business
on December 12.
****NOTE (3): General Counseling position conditioned on allocation of sufficient SSSP
(Student Success & Support Program, SB 1456) funds to cover the cost of the position. DSS
Counselor conditioned on allocation of sufficient DSPS ( Disabled Student Programs and
Services) funds to cover the cost of the position. Both recruitment announcements should
indicate that the position is categorically funded, contingent annually on continued funding.
@ NOTE (4): This recruitment must be deferred, due to the uncertain nature of the vacancy
addressed by the proposal, and the timing. The timing of a promotion to administration, if it
occurs, would be late in 2013-14 at the earliest. Therefore it is prudent to defer recruitment
of the putative vacancy until the outcome of administrative recruitments is known.
@@ NOTE (5): The coaching recruitment is conditional on the completion of a program
review for athletics by December 12 (a program review for kinesiology has been done).
Summary Recommendation: that the District recruit a minimum of ten General Fund full-time
faculty positions for 2014-15. In the event that any of proposed recruitments cannot be
authorized (whether due to lack of a timely program review, or lack of a retirement letter, etc.),
I will confer with the Academic Senate President concerning appropriate next steps.
Action Requested: to affirm the priorities developed herein, and that appropriate recruitments
should commence as soon as possible. (Actual hires will be recommended to the Board after
each recruitment is successfully completed.)
4
Page 46
MERCED COLLEGE
BOARD AGENDA BACKUP
AT THE December 3, 2013, MEETING OF THE BOARD
Item:
First Reading - Board Policy and Administrative Procedures
Presented by:
X
Administration
For Information
For Action
The policies and administrative procedures have been vetted throughout the various
constituents on campus and their feedback has been incorporated. The College
Council has reviewed them all and forwards them to the Board for review.
The Board Policies/Administrative Procedures are presented for first reading. They will
be presented for action at the next regular meeting of the Board of Trustees.
Attachments
BP 1200 – District Mission
BP/AP 3144 – Cellular Telephones
BP/AP 3720 – Acceptable Use & Social Media Policy
AP 4031 – Textbook Selection
AP 4105 – Distance Education
AP 7212 – Part-time Faculty Hiring
BP/AP 7215 – Flex Time
Page 47
BOARD POLICY 1200
Reference:
DISTRICT MISSION
WASC/ACCJC Standard One
Students are our focus at Merced College. We set high standards to encourage
students to reach their highest potential in a supportive environment. Diversity is a
strength of our institution. Merced College is a leader in instruction and cultural
activities. We value and respect all members of our community. We are known by the
success of our students. In a rapidly changing and increasingly global society
faced with great challenges, Merced College faculty, staff, and leadership are
committed to continuously improving methods of providing an accessible,
affordable, and relevant education that improves the quality of life for all students
and their communities.
Recognizing that education is never a mistake, Merced College serves as the
gateway to the future by welcoming all students from our richly diverse region.
We prepare our students for the next stage of their lives by providing the
following:
•
•
•
•
•
A supportive environment
Committed and caring faculty, staff, and leadership
Mutually beneficial community partnerships
State-of-the-art facilities
The latest technology
The mission is evaluated and revised on a regular basis.
Reviewed 5/8/2010
Reviewed 11/2009
Adopted 5/7/02
Page 48
BOARD POLICY 3144
CELLULAR TELEPHONES
The Superintendent/President or designee is delegated authority by the Board to
designate managers, supervisors or District employees to receive partial reimbursement
for the use of a cellular telephone in conducting District business.
There is no expectation of privacy in the use of a District owned cellular
telephone.
Adopted 6/15/04
See Administrative Procedure 3144
Page 1 of 3
Page 49
ADMINISTRATIVE PROCEDURE 3144 – Cellular Telephones
Motor vehicles, golf carts, farm vehicles and service cart drivers may not use
their wireless or cellular telephones while operating their vehicles without a
hands-free listening device unless pulled over and/or stopped. This prohibition
does not apply to an emergency services professional using a wireless telephone
while operating an authorized emergency vehicle. Drivers may use a wireless or
cellular telephone to contact a law enforcement agency or public safety entity for
emergency purposes. (REFERENCES: California Vehicle Code §23123 and
23123.5)
In order to receive partial reimbursement for the cost of their cellular telephones,
Pparticipants must be employed in a permanent District position and required by their
supervisor to have a cellular telephone as part of their District duties.
Office of District Administrative Services is responsible for authorizing the cellular
telephone reimbursements for authorized and approved District employees.
Managers and supervisors will request an individual to be authorized to receive cellular
telephone reimbursement through their appropriate administrator vice president. The
form will include the funding source. The area vice president will forward the
approved request form to the Vice President of Administrative Services and
she/he shall determine if it is in the best interests of the District to provide
cellular or wireless telephone reimbursement at the District’s expense.
The area vice president will forward the approved request form to the Vice President
Administrative Services.
The approved form will be forwarded to Accounts Payable to set up the monthly
reimbursement to the employee.
The amount of reimbursement, excluding the Superintendent/President and executive
management vice presidents, will be based upon an amount equal to the base rate of
a service provider based upon standards developed by the Vice President of
Administrative Services or his/her designee. Any reimbursements to employees for
their own wireless or cellular telephones may be excluded from taxable wages if
the employee accounts for the expense pursuant to the Internal Revenue Service
accountable plan.
Each year the Board of Trustees will set a rate of reimbursement for the
Superintendent/President commensurate with the requirements of his/her duties. This
rate will also apply to the executive management team. Additionally, the District will
provide to the Superintendent/President an internet service to provide for continuous
Page 2 of 3
Page 50
communication via e-mail. The Superintendent/President’s employment contract
will outline the reimbursement for cellular telephone to that position.
Cancellation of service must be submitted in writing in a timely manner by the
supervisor to accounts payable.
Adopted 6/15/04
Revised 9/7/04
Page 3 of 3
Page 51
BOARD POLICY 3720
ACCEPTABLE USE POLICY
This policy applies to students, faculty, and staff.
The Merced Community College District (hereinafter referred to as MC),
which owns and operates a variety of communications systems which are
provided for statewide use by students, faculty, and staff in support of the
programs of California community colleges and are to be used for
education, research, academic development, and public service only.
Commercial uses are specifically excluded. All students, faculty, and staff
are responsible for seeing that these systems are used in an effective,
efficient, ethical, and lawful manner.
This document establishes rules and prohibitions that define acceptable
use of these systems. Unacceptable use is prohibited, and is grounds for
loss of computing privileges, as well as discipline and/or legal sanctions
under federal, state, and local laws.
Communications systems are defined as services such as E-mail, Internet
access, the telephone system, and campus electronic networks.
Adopted 6/15/04
Page 1 of 20
Page 52
ADMINISTRATIVE PROCEDURE 3720 – Acceptable Use Policy
1. AUDIENCE AND AGREEMENT
All users of Merced College (MC) communications systems must read,
understand and comply with the policy and procedures outlined in this document,
as well as any additional guidelines established by the administrator of each
system. Such guidelines will be reviewed by MC and may become subject to
Board approval as a District policy or procedure. BY USING ANY OF THESE
SYSTEMS, USERS AGREE THAT THEY WILL COMPLY WITH THIS POLICY
AND THESE PROCEDURES.
2. RIGHTS
These communications systems, facilities, and accounts are owned and operated
by MC. MC reserves all rights, including termination of service without notice, to
the resources which it owns and operates. These procedures shall not be
construed as a waiver of any rights of MC, nor shall they conflict with applicable
acts of law. Users have rights that may be protected by federal, state, and local
laws.
3. PRIVILEGES
Access and privileges on MC communications systems are assigned and
managed by the administrators of specific systems. Eligible individuals may
become authorized users of a system and be granted appropriate access and
privileges by following the approval steps prescribed for the system.
All access to MC communications resources, including the issuing of passwords,
must be approved by a designee of MC Information Technology Services
(ITS).
Users may not, under any circumstances, transfer or confer these privileges to
other individuals. Any account assigned to an individual shall not be used by
others without written permission from the systems administrator. The
authorized user is responsible for the proper use of the system, including any
password protection.
To be recognized as an official media site and in order to have permission
to use official logos, symbols and copyrighted materials the site will be
reviewed by the Public Information Officer (PIO) and registered with ITS.
4. RESPONSIBILITIES
Users are responsible for maintaining the following:
•
All laws and college policies applying, but not limited, to the Privacy
Health Insurance Portability and Accountability Act (HIPAA), security
and safety. Users should consult their dean/manager concerning
questions on the policies.
Page 2 of 20
Page 53
•
Knowing that information about students must conform to the
provisions of the Family Educational Rights and Privacy Act of 1974
(FERPA).
•
An environment in which access to all MC communications systems are
shared equitably between users. The system administrator of each
system sets minimum guidelines within which users must conduct their
activities.
•
An environment conducive to learning: A user who uses MC
communications systems to harass, threaten, or to make defamatory
remarks, shall bear full responsibility for his or her actions. Further, by
using these systems, users agree that individuals who transmit such
remarks shall bear sole responsibility for their actions. Users agree that
MC's role in managing these systems is only as an information carrier, and
that they will never consider transmission through these systems as an
endorsement of said transmissions by MC.
•
Understanding offensive and objectionable material. Many of the MC
systems provide access to outside networks, both public and private,
which furnish electronic mail, information services, web pages,
conferences, etc. Users are advised that they may encounter material
which may be considered offensive or objectionable in nature or content.
Users are further advised that MC does not assume responsibility for the
contents of any of these outside networks.
The user agrees to comply with the acceptable use guidelines for
whichever outside networks or services they may access through MC
systems.
•
Complying with the acceptable use guidelines for all outside
networks or services they may access through MC systems. Further,
the user agrees to follow proper etiquette on outside networks.
Documents regarding etiquette are available through system
administrators and through specific individual networks.
•
Misleading origination. The user agrees never to attempt to transmit, or
cause to be transmitted any message in which the origination is
deliberately misleading (except for those outside services which may
conceal identities as part of the service). In addition, Tthe user agrees
that, in the unlikely event that someone does transmit, or cause to be
transmitted, a any message that is inconsistent with an environment
conducive to learning or with a misleading origination, the person who
performed the transmission will be solely accountable for the message,
Page 3 of 20
Page 54
not MC, which is acting solely as the information carrier. is the sole
responsibility of the person who performed the transmission.
•
An environment free of illegal or malicious acts. The user agrees never to
use a system to perform an illegal or malicious act. Any attempt to
increase the level of access to which (s)he or she is authorized, or any
attempt to deprive other authorized users of resources or access to any
MC computer system shall be regarded as malicious, and may be treated
as an illegal act.
•
A secure environment. Any user who finds a possible security lapse on
any system is obliged to report it to the system administrators. The
system must not be used until the system administrator has investigated
the problem.
•
Knowledge of passwords or of loopholes in computer security systems.
These shall not be used to damage computing resources, obtain extra
resources, take resources from another use, gain unauthorized access to
resources or otherwise make use of computing resources for which proper
authorization has not been given.
•
Users are responsible for backup of their own data.
5. ACCOUNTS
An Merced College account assigned to an individual must not be used by
others without written permission from the system administrator ITS Director.
The iIndividuals is are responsible for the proper use of the account, including
proper password protection. Accounts may be assigned for voice mail, email, file
(user and application) access, printer access, and the MC website. Specific
direction is provided in this document for web pages.
6. STRUCTURE OF MERCED COLLEGE WEB SITES
•
The Merced College master home page will identify divisions,
departments, disciplines, areas, and instructional services units. As sites
in these areas are developed, they will be linked to the Merced College
master home page.
•
Each division, department, discipline, area or unit will be provided with one
index page web site. Individual web sites branch from the index page as
they are developed and approved.
•
In addition to the guidelines listed under "CREATING YOUR WEB PAGE"
each web site developed within the following categories will also include or
abide by those points indicated.
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o Academic division, department, or area home pages:

a description of the division, department, discipline, or area

a list of the faculty and appropriate staff

links to faculty and staff that have approved web sites

links to the appropriate section of the catalog (future goal)

Responsibility for the division, department, discipline, or area
home page content will rest with the Dean/Director or
designee.
o Faculty home pages:
 a faculty member’s full name
 area of specialization
 If a student’s work is to be included as an example, the
student’s permission must be obtained.
 Student examples or assignments may be located as a
branch of a faculty member’s home page.
 Responsibility for individual faculty home page content,
including student work, will rest with the individual instructor
o Institutional Services unit home pages will include at a
minimum:
 a description of the unit
 administrative information
 a list of appropriate personnel
 Responsibility for Institutional Services unit home pages will
rest with the designated personnel.
o Student Organization home pages will include at a minimum:
 a description of the organization
 advisor’s name and contact phone
 a list of officers
 Responsibility for Student Organization home pages will rest
with the club advisor and the Vice-President of Student
Personnel or designee.
7. REQUESTING A WEB SITE
•
Submit a completed web page request form to the Web Master along with
your approved web pages, as a transportable file.
8. CREATING YOUR WEB PAGE
•
Top level pages should have a consistent look and feel to their
appearance in conformance with templates developed for MC.
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•
ADA compliance necessitates a series of components be incorporated into
web pages to meet the requirements of the law.
•
Either the MC Symbol and/or the words "Merced College" must appear
near the top of the page.
•
The "MC Home Page" button (which links back to the MC Home Page)
must be included on each page, preferably near the bottom.
•
Include links back to the major page from which your page was reached
(e.g. "back to Allied Health Division from the Radiologic Technology
Program").
•
All links should be clearly annotated.
•
Appropriate contact information such as your name, address, phone, fax,
e-mail should be easy to find on all introductory pages.
•
Include a "Comments to Author/Publisher" link at the bottom of the page.
9. MAINTENANCE OF YOUR WEB SITE
•
Authors/publishers are responsible for the maintenance of their web sites.
•
When including links to off-campus sites, make certain the content
supports the mission of the college and abides by all college policies, and
appropriate laws.
•
The date the page was last updated must be displayed on your page
(unless it is a static page, in which case you should include the semester
the page was created). This allows the user to determine the currency of
the pages.
•
To maintain a link to off-campus pages or to keep a page resident on a
MC server, the page must be reviewed at least once each semester (more
frequently if needed).
•
Links should be checked every month to make sure they are still working.
If a link is no longer valid, correct it or remove it from the page.
•
If text or links need to be deleted, changed, or added, test to see that the
links work properly if they have been altered.
•
All copyright laws must be followed when including materials (text,
graphics, audio, or video) from outside sources. Appropriate annotations
showing that permission to post copyrighted material has been granted
must be incorporated with the web page displaying copyrighted material.
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•
Information about students must conform to the provisions of the Family
Educational Rights and Privacy Act of 1974.
6. SOCIAL MEDIA
The official Merced College social media presence will be created
under the direction of the Public Information Officer (PIO) and the
Office of Institutional Advancement.
All other areas and organizations at Merced College are permitted
and encouraged to create social media sites given the following
parameters:
•
•
•
•
•
Each area/organization must register with the PIO.
Only registered accounts/sites may use the Merced College
Logo and other copyrighted symbols and information.
All sites must link back to the official Merced College site in
the specific platform used.
The Merced College logo must be inset in the profile space
and a Merced College email address and the college’s main
website address must be included.
The following disclaimer about content must be on each
area/organization social media site: “The views and opinions
expressed here are not necessarily those of Merced College.”
The Merced College Social Media Policy only applies to social media
accounts created to represent Merced College groups, departments,
programs, etc. and does not apply to private individual accounts.
7. INDIVIDUAL PRESENCE ON SOCIAL MEDIA SITES
To be an approved presence on social media sites that represent
Merced College, employees must register with the PIO. The
following guidelines also apply:
•
•
•
To register a page, the user will provide the name of the
responsible party of the site, the web address/URL, contact
email address, and contact information of any other
administrators of the site.
Only registered sites may use the MC logo.
Sites are required to link to the official MC website.
Recognized accounts should include:
•
The MC logo inset on profile picture, or
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•
•
Reference to a MC college email address and a web page
(home or department).
Disclaimer statement: “The views and opinions expressed
here are not necessarily those of Merced College.”
Users must adhere to the applicable social media’s terms of use. It
is the user’s responsibility to stay current with site policies. Note
that all laws and college policies apply. However, this does not
affect personal accounts.
8. STRUCTURE AND RESPONSIBILITY FOR MC WEB PRESENCE
Merced College’s official website will identify areas, cohorts,
departments and service units. As pages within these areas are
developed, they should be linked to the college’s main home page.
Each area, cohort, department or service unit will be provided with
one index page website on request.
In addition to the guidelines listed under Section 8, each web site
developed within the following categories will also include or abide
by those points indicated.
Academic area, cohort, department or service area web presences
must include:
•
•
•
•
A description of the area, cohort, department or service area.
A list of the faculty and appropriate staff.
Links to staff profiles.
Links to the appropriate section of the catalog.
Responsibility for the area, cohort, department or service area home
page content will rest with the Dean/Director or designee.
Employee web presences through the college’s website including
(Faculty Profile Sites) must include:
•
•
•
•
Employee’s full name.
Area of specialization, area(s) and cohort.
Office location, phone number and email address.
Web part for college registered social media links, i.e.
MySpace, Twitter, Facebook.
Content will be generated from Ellucian through the SQL database.
Administration of the content will rest with each area secretary.
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Institutional services unit web presences will include at a minimum:
•
•
•
A description of the unit.
Administrative information.
A list of appropriate personnel.
Responsibility for these web presences will rest with the
manager/director or designee.
Student organization web presences will include at a minimum:
•
•
•
•
A description of the organization.
Advisor’s name, contact phone number and email address.
A list of officers.
The responsibility for Student Organization web presences will
rest with the club advisor and the vice president of Student
Personnel or designee.
9. COPYRIGHT AND ADA COMPLIANCE LEGAL RESPONSIBILITY
MC has a legal obligation to assure ensure that copyrighted materials with
ownership outside the institution are not posted on a websites hosted by or for
MC without appropriate permission. Accessibility of MC the college’s web
pages is required under the American with Disabilities Act. A number of websites
providing appropriate information about the laws, their interpretation, and
standards of use may be found by searching the web.
10. COMPLIANCE PROCESS RELATED TO WEB SITE MAINTENANCE
The steps below delineate a mechanism for web materials that have come into
question related to compliance with appropriate laws. The importance of
internet-based information cannot be emphasized enough. Web pages
provide round-the-clock access to not only MC students, professors, staff,
and administrators, they also provide information to those who might be
interested in attending Merced College and to the communities that
surround and support Merced College. It is imperative that every effort be
made to keep web pages accurate and up to date.
Given the critical importance of web pages to Merced College’s
communication responsibilities, web pages must be regularly reviewed and
updated. The date of the last update must appear at the bottom of every
web page. Failure to review and update web pages may result in the
District having to remove them from public access until such review and
revision is accomplished.
Merced College requires that all sites will include the disclaimer “The views
and opinions expressed here are not necessarily those of Merced College.”
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Issues may arise related to copyright, ADA accessibility, permissions, privacy, or
acceptable use, or whether a site is up-to-date. Web pages are to be reviewed
and opportunities for corrective action to be taken, if action is deemed necessary.
The steps below delineate a mechanism for web materials that have come
into question related to compliance with appropriate laws.
•
•
•
•
•
First – The issue needs to be identified and brought to the attention of the
ITS Director through an email message providing adequate information to
identify the site and the potential issue(s).
Second – A preliminary review of the issue(s), based upon established
standards, will be conducted by a standing sub- review committee of the
Merced College Technical Advisory Committee (MCTAC). This review will
take place within one calendar week of the identification of the potential
issue(s). The recommendations from their this review will be forwarded
to the ITS Director. Based upon the recommendations of the preliminary
review, the ITS Director will email the site owner the recommendations.
Third – An opportunity for the site owner to correct the issue(s) will be
provided (five working days, unless additional time is requested and
approved by the appropriate vice president – the rationale for such an
extension may include: illness, conference, break, etc.).
Fourth – If the issue is not addressed within the agreed upon time frame
(five days unless additional time is granted by the appropriate VP) the site
(web page) will be moved to the staging area (http://staging.mccd.edu) by
the Merced Ccollege webmaster. The site will remain in the staging area
until the issues have been resolved.
Fifth – the site owner will email the ITS director indicating that they have
made the appropriate corrections to their web site. The ITS director will
review the site for compliance and email inform the site owner thanking
the site owner for making the corrections and that the matter has been
resolved, or indicatinge to the site owner that questions still remain. If
additional questions remain, the site will again enter the process from step
two. In the interim the site will be kept in the staging area
http://staging.mccd.edu.
Two additional points need to be made as they relate to web pages.
o If a site is deemed so egregious by the ITS Director that its removal is in
the best interest of the district, those web pages will immediately be
moved to the staging area. The action will not be taken lightly and will be
accomplished only after the site owner has been notified (via email) and a
vice president (or designee in their absence) has given their approval.
o Individuals who develop web pages, hosted by other internet providers,
containing materials that would normally be expected to be hosted at the
Merced College web site, will be asked to either remove references to
Merced College or move their site to the Merced College web server. The
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rationale related to this statement relates to the same issues addressed in
the process above. If a site not hosted by Merced College has reference
to Merced College with regard to privacy, copyrighted materials, or ADA
compliance that our students would be directed to use, the district could
be held liable should legal action be sought.
11. CONFIDENTIALITY
Programs and files are confidential unless they have been made available, with
written permission, to other authorized individuals. MC reserves the right to
access all information stored on MC computers. File owners will be notified of
file access and/or maintenance, in advance, if such notice is practical. When
performing maintenance, reasonable efforts are made to insure the privacy of a
user's files. However, if policy violations are discovered, they will be reported
immediately to the appropriate systems administrator.
12. SYSTEM USAGE
Electronic communications facilities (such as E-mail) are for educational related
activities only. Fraudulent, harassing, threatening, or obscene messages and
materials are not to be sent or stored.
13. ACCEPTABLE AND UNACCEPTABLE USES
Several examples of acceptable and unacceptable uses have been cited in
sections one through thirteen ten. Other examples of acceptable use include:
Examples of acceptable uses include, but are not limited to, the following:
• Research and instructional applications to be conducted by students,
faculty, and staff.
• Interaction with students, faculty, and staff by electronic mail and other
means of electronic communication.
• Exchange of information for the purpose of professional development.
• Administrative activities that are needed to meet the instructional,
scholarly, and institutional mission of the college.
• Fundraising, solicitation, or public relations activities related specifically to
the mission, strategic plan, and development of the institution.
Examples of unacceptable uses include, but are not limited to, the following:
• Any illegal or inappropriate use of the CENIC network, or use in support of
such activities, is prohibited. Illegal use shall be defined as use which
violates state, or federal law.
• Activities that interfere with network users, services, or equipment.
• Deliberate introduction of worms, viruses, or spam.
• Attempting to make unauthorized entry into information devices,
resources, or networks.
• Profit making activities (consulting for pay, sales or distribution of
commercial products or services for profit).
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•
•
Listening to web radio or watching video from the web that is not related to
an instructional assignment or student services activity.
Unreasonable or habitual use of college communication facilities for
personal use.
14. Review Standards
•
Copyright Law
The standard for issues related to copyright shall be the copyright law and
associated amendments as maintained by the Library of Congress web
site. Secondarily, guidelines, developed at the national level for use by
education institutions, may be used to provide additional insight. This will
be augmented with court case rulings, local legal council, and any specific
directions the college or California Community College Chancellor’s Office
have been directed to abide.
The following websites are available resources:
Library of Congress
http://www.loc.gov/copyright/
The University of California
http://www.universityofcalifornia.edu/copyright/
UC Santa Barbara
http://scilib.ucsd.edu/howto/guides/CopyrightTips.html
American Association of Community Colleges (AACC) and the Association
of American Colleges and Universities (AAC&U) guidelines
http://www.utsystem.edu/ogc/intellectualproperty/ccmcguid.htm.
Copyright Management Center – Teach Act
http://www.copyright.iupui.edu/teachhome.htm
The Stanford University site:
http://fairuse.stanford.edu/
•
ADA Compliance
The standard for issues related to ADA Compliance shall be the ADA law
and associated amendments as maintained by the Department of Justice
ADA web site. Secondarily, guidelines, developed at the national level for
use by education institutions, may be used to provide additional insight.
This will be augmented with court case rulings, local legal council, and any
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specific directions the college or California Community College
Chancellor’s Office have been directed to abide.
The following websites are available resources:
Department of Justice
http://www.usdoj.gov/crt/ada/adahom1.htm
http://www.usdoj.gov/crt/508/508law.html
World Wide Web Consortium (WC3) guidelines
http://www.w3.org/TR/WAI-WEBCONTENT/#content-developer
•
Dated Material
This document, the Merced College Board Policy 3720 and Administrative
procedure provides guidelines associated with dated materials and shall
be the standard to measure materials that are dated.
•
Permission and Privacy
procedure provides guidelines associated with permission and privacy and
shall be the standard to measure materials that are dated.
•
Acceptable Use
procedure provides guidelines associated with acceptable use and shall
be the standard to measure materials that are dated.
15. Review Committee
The following areas will be represented on the review committee. The area Each
of the listed areas selects the individual to serve on the review committee.
Committee meetings will be scheduled electronically on an as needed basis.
Faculty
• Academic Senate President (1)
• Faculty Lead (2)
• Learning Resources Center (1)
Other Areas Represented
• DSS (1)
• ITS (1)
• O/I (1)
• BRC/Community Education
• Public Information
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Ex Officio
• ITS Director (Chair)
Adopted 1-7-97
Revised 6-1-97
Revised 3-29-04
Revised 6/15/04
Revised 7/24/08
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Merced College
Acceptable Use Policy Acknowledgement Form
I have read and acknowledge my responsibilities in the use of telecommunication
technologies while employed within the Merced Community College District. I
understand that failure to follow the Acceptable Use Policy (BP 3720) and
administrative procedures may result in the suspension or loss of
telecommunication privileges, disciplinary action following district procedures, as
well as legal sanctions under federal, state, and local laws.
Please Print Your Name:
Signature:
Distribution:
Date:
 Requester
 Human Resources
MC Form 907
Revised 03-29-04
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Merced College
Web Page Request Form
The intent of any college web site shall be to promote and/or support education, research, academic development and
institutional service as it relates to the Merced Community College District.
Your Name:
Mailbox Number:
Phone Number:
E-Mail Address:
Check the appropriate box that signifies your request for one of the following. Check ONE box only.

Academic Division, Department, or Area Home Page
Identify which division/department or area:
Which discipline(s) will this page address:

Fa culty Hom e P a ge
Identify which division/department or area:
Which discipline will this page address:

Ins titutiona l S e rvice s Unit Hom e P a ge
Identify which area:

S tude nt Orga niza tion Hom e P a ge
Identify which student organization:
Description of your proposed web pages, including objectives.
Please indicate what training you have or what training you plan to receive:
Authorization to create, update and maintain this site should be given to the following person(s):
My signature below indicates that I have read, understand and comply with the policies outlines in the acceptable use
policy (BP 3720) and administrative procedures covering computer and communications technology use. It further
acknowledges that I have followed the procedures set forth concerning the content and structure of Merced College web
sites.
Your Signature
Dean/Manager Responsible
Date
Area Administrator
Distribution:
 Requester
 Dean/Manager
 Area Administrator
 TRC
 IS
MC Form 915
Revised 03-29-04
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MODEL RELEASE AND AUTHORIZATION TO PHOTOGRAPH
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, I hereby grant the
undersigned photographer ("Photographer") the irrevocable right and permission, throughout the world, in
connection with the photographs or video recordings he has taken of me, or in which I may be included with
others, the following:
(a) the right to use and reuse, in any manner at all, said photographs or video recordings, in whole or
in part, modified or altered, either by themselves or in conjunction with other photographs or video
recordings, in any medium or form of distribution, and for any purposes whatsoever, including,
without limitation, all promotional and advertising uses, and other trade purposes, as well as using
my name in connection therewith, if he so desires; and
(b) the right to copyright said photographs or video recordings in his own name or in any other name
that he may select. I waive the right to inspect or approve any use thereof.
I hereby forever release and discharge Photographer from any and all claims, actions and demands arising
out of or in connection with the use of said photographs or video recordings, including, without limitation, any
and all claims for invasion of privacy and libel. This release shall inure to the benefit of the assigns,
licensees and legal representatives of Photographer, as well as the party(ies) for whom he took said
photographs or video recordings.
Please check one:
I represent that I am over the age of eighteen years and that I have read the foregoing and fully and
completely understand the contents hereof.
I represent that the model is a minor and that I am the parent or duly authorized representative of the
model and that I have read the foregoing and fully and completely understand the contents hereof.
Location:
Photographer:
(Print Name)
(Date)
(Sign Name)
(Phone)
(Address)
(City)
(State)
(Zip)
Model or Parent:
(Print Model's and Legal Representative's Name)
(Model's and Legal Representative's Signatures)
(Contact Phone)
(Address)
(City)
(State)
(Zip)
MC Form 921 Revised 03-29-04
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Social Media Website Development
Guidelines and Checklist
Merced College encourages the development and management of social media
sites for college departments, programs, services, student clubs, etc. The policy
governing the District’s electronic and digital communications is BP 3720—
Acceptable Use and Social Media Policy. Administrative Procedure 3720
provides guidelines for establishing social media sites that represent Merced
College.
The following section is from AP 3720. Please review this section carefully
before creating your social media site. After you have read BP/AP 3720, you
may proceed to create your social media site, provided you have filled out the
accompanying checklist.
SOCIAL MEDIA
The official Merced College social media presence will be created under the
direction of the Public Information Officer (PIO) and the Office of Institutional
Advancement.
All other areas and organizations at Merced College are permitted and
encouraged to create social media sites given the following parameters:
•
•
•
•
•
Each area/organization must register with the PIO.
Only registered accounts/sites may use the Merced College Logo and
other copyrighted symbols and information.
All sites must link back to the official Merced College site in the specific
platform used.
The Merced College logo must be inset in the profile space and a Merced
College email address and the college’s main website address must be
included.
The following disclaimer about content must be on each area/organization
social media site: “The views and opinions expressed here are not
necessarily those of Merced College.”
The Merced College Social Media Policy only applies to social media accounts
created to represent Merced College groups, departments, programs, etc. and
does not apply to private individual accounts.
INDIVIDUAL PRESENCE ON SOCIAL MEDIA SITES
To be an approved presence on social media sites that represent Merced
College, faculty must register with the PIO. The following guidelines also apply:
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•
•
•
To register a page, the user will provide the name of the responsible party
of the site, the web address/URL, contact email address, and contact
information of any other administrators of the site.
Only registered sites may use the MC logo.
Sites are required to link to the official MC website.
Recognized accounts should include:
•
•
•
The MC logo inset on profile picture, or
Reference to a MC college email address and a web page (home or
department).
Disclaimer statement: “The views and opinions expressed here are not
necessarily those of Merced College.”
Users must adhere to the applicable social media’s terms of use. It is the user’s
responsibility to stay current with site policies. Note that all laws and college
policies apply. However, this does not affect personal accounts.
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Social Media Website Checklist
As you develop your social media website, please complete this form and send it
to the Public Information Office, Box #3. Complete additional forms for each
additional social media website that you create.
□ What is the URL for your social media site?
□ Who is the primary administrator of the social media site?
□ What is the administrator’s contact email address?
□ Does your site include the Merced College logo? Yes
□ Is the logo inset on the profile page? Yes
No
__
__ No
□ Does the site provide a link to the Merced College website? Yes
___
No
□ Does your social media site contain the following disclaimer: “The views and
opinions expressed here are not necessarily those of Merced College.”?
Yes ____ No ____
The Public Information Officer will review your social media site to determine if
these conditions have been met. If issues arise, or if problems exist, the PIO will
consult with you to have them corrected. Barring any problems with regard to the
guidelines expressed in AP 3720, you may proceed to manage your social media
site.
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BOARD POLICY 4031
TEXTBOOK SELECTION
Recognizing that faculty have professional responsibility for curriculum, and textbooks
are an integral part of curriculum, the Board of Trustees hereby delegates the
responsibility for selection of textbooks and supplemental materials jointly to the faculty
and areas.
Adopted 7/5/77
Adopted 7/5/78
Revised 4/5/88
Revised 11/7/95
Revised 12/7/10
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ADMINISTRATIVE PROCEDURE 4031 – Textbook Selection
Textbook and supplemental materials change or adoption requests shall be submitted
in a timely manner to the area dean for review. Upon review by the area dean, the
request form will be forwarded to the bookstore for processing.
Upon review by the area dean, the request form will be forwarded to the Bookstore for
processing.
Textbooks and supplemental materials adopted shall be continued in use for a minimum
of two years subsequent to the effective date of use. Exceptions may be made by the
area dean.
Once adopted, faculty members are encouraged to continue textbooks and
supplemental materials in use for a minimum of two years subsequent to the
effect date of use. This is to minimize unnecessary costs to students and the
Bookstore. Rare exceptions may be made by faculty members based on
principles of academic freedom and sound professional judgment, as well as the
practical ability of the Bookstore to facilitate the new adoption.
Revised 11/7/95
Revised 12/7/10
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ADMINISTRATIVE PROCEDURE 4105 - Distance Education
Reference: Title 5 Sections 55200 et seq., Accreditation Standard XXX, U.S.
Department of Education regulations on the Integrity of Federal Student Financial Aid
Programs under Title IV of the Higher Education Act of 1965, as amended; 34 Code of
Federal Regulations Part 602.17.
Definition: Distance education means instruction in which the instructor and student
are separated by distance and interact through the assistance of communication
technology.
Student Verification and Privacy: Consistent with federal regulations pertaining to
federal financial aid eligibility, the District must authenticate or verify that the student
who registers in a distance education or correspondence education courses is the same
student who participates in and completes the course or program and receives the
academic credit. The District will provide to each student at the time of registration, a
statement of the process in place to protect student privacy and estimated additional
student charges associated with verification of student identity, if any.
The Chief Instructional Officer shall utilize one or more of these methods to authenticate
or verify the student’s identity:
•
•
•
secure credentialing/login and password;
proctored examinations; or
new or other technologies and practices that are effective in verifying student
identification.
The Chief Instructional Officer shall establish procedures for providing a statement of
the process in place to protect student privacy and estimated additional student charges
associated with verification of student identity, if any, to each student at the time of
registration.
Course Approval: Each proposed or existing course offered by distance education
shall be reviewed and approved separately. Separate approval is mandatory if any
portion of the instruction in a course or a course section is designed to be provided
through distance education.
The review and approval of new and existing distance education courses shall follow
the curriculum approval procedures outlined in Administrative Procedures 4020,
Program and Curriculum Development. Distance education courses shall be approved
under the same conditions and criteria as all other courses.
Certification: When approving distance education courses, the Board of Trustees will
certify the following:
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Course Quality Standards: The same standards of course quality are applied to
the distance education courses as are applied to traditional classroom courses.
Course Quality Determinations: Determinations and judgments about the quality
of the distance education course were made with the full involvement of the
curriculum committee approval procedures.
Instructor Contact interaction: Each section of the course that is delivered through
distance education will include regular effective contact between instructor and
students. All faculty teaching Distance Education will include in their Syllabus a
statement concerning Regular and Substantive Interaction equivalent to the
instructional quality of face to face courses. That interaction will consist of one or
more faculty initiated methods of interaction such as, but not limited to the
following:
1. Email
2. Phone calls
3. On campus orientations
4. On campus sessions
5. Weekly participation and/or feedback in discussion forums
6. Weekly announcements
7. Virtual lectures – such as written or recorded lectures in video and/or
audio format
8. Chat board activities
9. Video conferencing
Voice chat – such as Skype, Ventrillo or Google Voice
Duration of Approval: All distance education courses approved under this procedure
will continue to be in effect unless there are substantive changes of the course outline.
Revised 8/28/12
Revised 7/11
Revised 2/08
Revised 8/07
Revised 8/06
Revised 8/03
Revised 7/02
Adopted 8/6/02
Page 75
BOARD POLICY 7212
Reference:
PART TIME FACULTY HIRING
Education Code Section 87482; 87482.5
The principle that part-time hiring processes shall mirror as closely as possible those for
full-time contract faculty is critical, as it guarantees a consistently high quality of
instruction to students, and it endows the status of part-time professor with the aura of
professionalism that it deserves. In particular, there shall be consideration given to
principles of selection such as screening, interviewing, and hiring that assure the
greatest opportunity for participation by underrepresented groups as required by district
policies and procedures of EEO.
Adopted 5/6/03
Revised 6/19/12
Page 76
Administrative Procedure 7212 – Part Time Faculty Hiring
Part-time faculty hiring shall be virtually identical to the process for full-time contract
hiring (Board Policy 4308 7214), except for the following differences.
First, with reference to the composition of the selection committee, the part-time
process shall consist of the appropriate faculty lead or his/her designee. For part-time
hiring, the area dean or educational administrator “shall” be a member of the committee.
The Academic Senate “may” appoint a member of the EEO committee to each selection
committee.
The second difference is in the amount of time for the interview. Part-time faculty
interviews, may be shorter, but must include a teaching demonstration. The selection
committee will provide the prospective applicant materials for appropriate teaching
demonstrations, writing samples, and/or other performance indicators related to the
subject area.
The third difference lies in the number of finalists advanced, and to whom. From among
those interviewed and considered well qualified, the committee selects as many
candidates as possible to enter the part-time hiring pool. Candidates from the part-time
hiring pool would be kept up to date by the Human Resources Department. Area deans
or educational administrators, in consultation with the faculty lead and or subject area
designee would choose and select candidates from the pool for the specific course that
is unstaffed. At the Los Banos campus, the faculty coordinator Lead will work in tandem
with the discipline specific faculty to make recommendations for hiring to the dean in
Los Banos.
Exceptions:
In cases where the part-time instructor applicant is a vocational instructor that is
agency, state, or federally certified as an instructor in the subject matter to be
taught, the Dean of that instructional area may waive the applicant interview and
teaching demonstration portion of the application process for a one-semester
interim appointment.
Emergency Procedures:
The major difference from the full-time contract process is “to cover an area’s sudden
need for substitutes or for hiring at the beginning of an academic term.” In case of an
emergency, if the professor scheduled to teach a class becomes unavailable at the last
minute or if there is not enough faculty available to accommodate all the enrollment the
emergency procedure outlined below may be used.
1. The College President or designee and the Academic Senate President both certify
that the situation was not one that could have been foreseen; and
2. If there is no one in the part-time faculty hiring pool;
Page 77
3. A part-time hiring committee does the screening, interviewing and hiring;
4. The part-time hiring committee includes, at a minimum, one faculty member in the
discipline or a closely related discipline selected by the faculty lead, and the area dean
may also be a member; and;
5. Anyone hired under this emergency provision must be evaluated during the first
semester of employment by at least one full-time faculty member chosen in accordance
with the college’s evaluation procedure.
Adopted 6/19/12
Page 78
BOARD POLICY 7215
FLEX TIME
Reference: Title 5- Sections 55720, 55722, 55724, 55726, 55728, 55730
and 55732
To conduct staff, student, and instructional improvement activities pursuant to Section
84890 in the Education Code, California community colleges are allowed to designate
time known as flex time for upgrading employee skills and abilities.
The flexible calendar includes four flex days during the academic year, as presented for
Board approval with the annual school calendar.
See Administrative Procedures 5110 7215
Adopted 9/4/90
Revised 11/7/95
Revised 6/19/12
Page 1 of 8
Page 79
ADMINISTRATIVE PROCEDURE 7215 – FLEX TIME
Reference: Title 5- Sections 55720, 55722, 55724, 55726, 55728, 55730 and 55732
Flex Guidelines
Merced Community College District participates in the Flexible Calendar Program
offered
through the California Community Colleges. State guidelines for the Flexible Calendar
Program
are used to establish the basis for the implementation of the Flex Program at Merced
College http://www.cccco.edu/Portals/4/AA/Flexible%20Calendar/Flex_Calendar_Guidelines_04
-07.docx.pdf
http://xtranet.cccco.edu/Portals/1/AA/FlexCalendar/Flex_Calendar_Guidelines_0407.docx.pdf
Guidelines for the Flexible Planning Calendar address 11 areas:
1. Parameters Of The Flexible Calendar Program
2. Determining Flexible Calendar Accountable Hours
3. When Flexible Calendar Hours May Be Performed
4. Hourly Credit for Activity Participation
5. Flexible Calendar Program Activities
6. Funding For Flexible Calendar Activities
7. Coordinator For The Flexible Calendar Program
8. Advisory Committee For The Flexible Calendar Program
9. Individual Faculty Contracts
10. Evaluation
11. Chancellor’s Requirements For Establishing Or Maintaining A Flexible Calendar
Program.
The following Merced College guidelines are congruent with the Education Code and
Guidelines and serve as the foundation for implementation of the Flex Program at
Merced College.
FULL-TIME FACULTY FLEX OBLIGATION
Contractual Obligation
Full-time faculty with a full contract teaching load are required to fulfill four (4) flex days
per academic year at six (6) hours per day, totaling twenty-four (24) flex hours per year.
See Mandatory flex days below. Full-time faculty participating in the Reduced Workload
Program or who have reassigned time for committee or planning work, through a formal
agreement with the District, will have their flex obligations reduced proportionately (i.e.,
one-fifth (1/5) reassigned time means one-fifth (1/5) reduction in flex obligation). Human
Resources will provide the Flex Committee with the names of faculty awarded
reassigned time and the amounts awarded and with the names of faculty participating in
the Reduced Workload Program.
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Page 80
Counselors and Librarians are required to fulfill flex time proportionate to the teaching
load in their individual contract as indicated in Title 5 sections 55726a and 55728a (i.e.,
a counselor contracted to teach one-third (1/3) of a full-teaching load would have onethird (1/3) of a flex requirement, 8 hours). Although not mandated by Title 5, counselors
and librarians are encouraged to participate in FLEX as evidenced by Merced College
Board Policy 3410 4010 and the MCFA Contract which requires 175 days of work for
counselors and librarians. Four of those days are designated as flex days. Three of the
flex days may be credited outside the flex days on the calendar for any appropriate
professional development activity, as outlined in this Administrative Procedure and as
approved by the appropriate dean or educational manager. Convocation and area
meetings are to be considered mandatory for all full time faculty as one flex day.
Mandatory Days
The day of Convocation, held prior to the start of the Fall Semester, is a mandatory flex
day for regular contracted workday for full-time faculty to engage in division/campus
meetings as well as the evening full-time and adjunct department meetings - 3 hours for
college convocation and 3 hours for Office of Instruction, Area, or Cohort activities.
Because these days may vary, faculty will be notified of the dates by their respective
Vice President/Dean.
Overload, Load-Banked, and Sabbatical Assignments
Faculty teaching full-term courses as overload assignments on designated FLEX days
are required to participate in FLEX. The amount of FLEX time is proportional to the
amount of teaching assignment. For example, teaching a 3 hour lecture as overload on
a designated FLEX day that is the length of the term, would have a 3 hour FLEX
obligation. This time is in addition to the contracted FLEX time. Flex obligations do
not apply to overload assignments, load-banking, or sabbatical leave.
Load-Banked Assignments/Sabbatical leave
Flex obligations must be completed during the semester a faculty member is teaching
the class. Thus, FLEX activities for faculty load banking or on sabbatical leave occurs
during the semester they are teaching (accruing the load banking). Consequently, no
flex obligation will be required when the faculty member takes load banking leave or
sabbatical leave.
Short-Term Teaching Assignments
Full time and Adjunct part-time Faculty teaching short-term classes are not obligated to
participate in FLEX for that class even if the class is scheduled on a FLEX day.
ADJUNCT PART-TIME FACULTY FLEX OBLIGATION OPPORTUNITY
Any part-time faculty with a current teaching assignment will be givent he
opportunity to participate in staff development activities through the flex time
program. teaching a full-term course on a designated FLEX day are obligated to
participate in FLEX. This would include adjunct faculty, as well as full-time faculty
teaching overload. The amount of FLEX time is proportional to the amount of teaching
assignment. For example, an adjunct teaching a 3 hour lecture on a designated FLEX
Page 3 of 8
Page 81
day that is the length of the term would have a 3 hour FLEX obligation Part-time
faculty will be compensated for participating in up to 3 hours of approved flex
activities for each semester in which they have a current for-credit teaching
assignment. Part-time faculty will be required to submit a time sheet and
documentation of their attendance in approved activities.
THE FLEX CONTRACT
At the beginning of each semester academic year, the faculty will receive the Flex
Contract Report. For contract faculty, the document identifies his/her total flex
obligation, flex hours earned, and the balance due. In addition, the form lists
overload/adjunct teaching assignments that have a flex obligation. Faculty should notify
the Flex Coordinator if there are changes in the teaching assignment so the appropriate
adjustments can be made to the FLEX obligation. Faculty may edit flex activities and,
after attaching the required documentation, send it to the Flex Coordinator.be notified
by the flex coordinator when the flex and staff development forms are ready and
where they can be located. Any changes to the process will be reported to
faculty at the beginning of the fall semester.
DESIGNATED TIMES FOR FLEX ACTIVITIES
The flex calendar begins on July 1 and ends on June 30. Four official flex days have
been set aside during January and August of each year with at least 6 hours of
professional development being attributed to each day for a total of 24 hours for the
year. Flex obligations can be fulfilled at appropriate times through approved activities
and by attendance of flex workshops on designated flex days. Appropriate times to earn
credit for flex activities are times when faculty do not have assigned classes or other
scheduled responsibilities (i.e., office hours, exams, department, cohort or area
meetings).
AWARD OF FLEX CREDIT
Faculty receive one hour of flex credit for each hour of participation in an approved flex
activity. Faculty who present flex activities receive three times the flex credit the first
time the activity is presented and twice the flex credit for subsequent presentations of
the same material. Flex credit may be accrued for both the Fall and Spring semesters
from July 1 through June 30th. Flex hours may not be banked from one academic
year to another.
Deadline for Completing Flex Obligation
A completion form identifying completed or proposed flex activities for full-time faculty is
due February 1. All flex activities (including proposed activities) for both full-time and
adjunct part-time faculty must be completed no later than June 30. All final
documentation is due no later than June 30.
FLEX DOCUMENTATION
All flex activities require back-up documentation that provides a description of the
activity, the dates and times the activity occurred, and verification of completion of the
Page 4 of 8
Page 82
activity. Flex documentation may be submitted throughout the year until the last day of
the Spring Semester.
Appropriate forms of documentation include the following:
• Flex Workshops—Printed name and signature on sign-in roster
• Conferences—A brochure or agenda, proof of attendance such as a receipt for
registration fees and an explanation of how it relates to improvement of
professional effectiveness
• Enrollment in College Courses—Course description, plus a transcript or official
grade report and an explanation of how the course relates to improvement of
professional effectiveness
• District, College or Campus Committees—Membership list provided by the
committee chair
• Meetings (with the exception of area, departmental or cohort meetings for
full time faculty as these are professional expectations as stated in Faculty
Agreement)—Meeting minutes showing attendance or a sign-in sheet provided
by the chair
• Research—An explanation of the research problem undertaken, a summary of
activities including dates and times, and if applicable an annotated bibliography
of all works researched
• Special Projects/Activities with Students—Must occur outside of routine class
hours and be documented on a syllabus or student notice and performed on a
specific day
• All Other Activities should be fully documented by a log, journal or other
document verifying dates, times, and an explanation of the activity, product or
outcome information and how it relates to improvement of professional
effectiveness
COMPENSATION
Faculty pay will be docked for not meeting their flex obligations after the flex
documentation has been received and approved by the Flex Committee. The pay rate
will be at the composite rate for the associated class. Full-time faculty are
compensated through their annual salary, as flex days are part of the fall/spring
academic calendar. Part-time faculty that choose to participate in the flex
opportunity will be paid at the median pay rate of the current year’s part-time
faculty salary schedule up to three hours per semester. When necessary, a fulltime faculty member’s pay will be docked for failing to meet and document their
flex obligation once the June 30 deadline has passed.
Hours earned in excess of the flex obligation will not be paid. Faculty will be paid for
flex activity hours only if the class is not canceled. Exception: Adjunct faculty who
attend the adjunct flex activity/orientation will be paid for fulfilling the flex obligation even
if the class is subsequently canceled and if the flex credit cannot otherwise be applied
toward another class.
PROHIBITION OF DOUBLE PAYMENT
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Page 83
Activities already paid for by other organizations are not acceptable for flex
credit. The Flex Committee decides if double payment is an issue.
Examples of Prohibited Double Payment:
a. A faculty member, teaching at multiple public institutions, cannot receive flex
credit and/or monetary payment from multiple institutions for a single
event/project geared for a single institution’s benefit.
b. A faculty member awarded reassigned time for committee service cannot receive
additional flex credit for that service.
c. A faculty member enrolled in a college course for salary schedule advancement
cannot receive flex credit for that activity.
d. A faculty member receiving a stipend for a particular assignment cannot receive
flex credit for that service.
FLEX ACTIVITIES
Title 5 Regulations list the general categories of activities which are appropriate
in lieu of instruction, or flex credit. These activities include, (but are not limited to):
1. Course instruction and evaluation
2. Staff development, in-service training, and instructional improvement
3. Program and course curriculum or learning resources development and
evaluation
4. Student personnel services
5. Learning resources services
6. Related activities, such as student advising, guidance, orientation, matriculation
services, and student, faculty and staff diversity
7. Conferences, workshops, and institutional research
8. Other duties as assigned by the district
9. The necessary supporting of activities for the above
INDIVIDUAL FLEX ACTIVITIES
The FLEX Peer Review Committee will maintain a senate approved list of acceptable
activities that can be counted toward the faculty FLEX obligation. Activities from list A
will be automatically approved by the FLEX coordinator. Space will be provided on flex
contracts so that instructors can be more specific about the dates and times of their
activities, but the activities are not subject to the peer review process because they are
transparent in their correlation to Staff, Student, and Instructional improvement.
Activities from list B will need to be approved by the flex evaluation sub-committee. For
activities from list B, instructors will need to be specific about the details of their
activities, will need to spell out all acronyms, and should make every effort to attach
additional documentation, such as workshop fliers.
List A
• Convocation
•
Teacher Learning Academy workshops (TLA)/activities
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Page 84
•
Attending/Presenting pre-flex and Flex Workshops
•
Adjunct Part-time faculty orientation
•
Area meetings and Cohort meetings for adjunct part-time professors only. Full
time faculty cannot receive flex credit for these activities as they are outlined as
professional responsibilities in the Faculty Agreement.
•
Annual program review
•
Comprehensive program review
•
Adjunct evaluations Faculty evaluations beyond contractual obligation
•
Committee responsibilities, this includes meetings
•
Department/Discipline meetings (if a cohort is a single discipline then these
meetings would be those beyond the contractually obligated meetings)
•
Student club advisors
•
SLO analysis meetings/designing assessment tool/SLO assessment report
•
Mentoring new faculty/interns/part-time faculty
•
Quarterly safety training (not completed in an area/cohort meeting)
•
Sexual harassment training
List B (subject to approval from flex evaluation subcommittee)
•
Workshops/Seminars/Conferences directly related to instructional
improvement or student success
•
Continuing education (cannot be taken at a community college for salary
advancement)
•
Modifying an existing course
o New text book (only during the first semester the instructor uses the new
text)
o New online component
o Creating a website for the course
Developing lab component or changing existing labs
Applying a theme to the course
Creating power point lectures
Creating a Blackboard shell for an online course (on the condition that the
instructor is not receiving release time or stipend)
o New to teaching a course or a significant amount of time has passed since
course has been taught Preparation for teaching a new course either
the semester before the course is taught or the semester the course
is taught (A semester will be defined as beginning the day after final
grades are due for the previous semester and ending the day before
classes begin for the following semester.)
o
o
o
o
Page 7 of 8
Page 85
o Preparation for teaching a course when at least four semester, not
including summer, has passed since course was last taught
•
Institutional research
•
Student outreach/Presenting student success workshops (unless a stipend
has been received for the presentation)
•
Writing grants
•
Preparing a course/program to go through curriculum committee
•
Other Merced College Academic Senate approved activities
NON-QUALIFYING ACTIVITIES
Flex activities cannot include tasks that are an ongoing part of the regular teaching
responsibilities such as holding office hours, grading papers, choosing texts, reading
course text, writing lesson plans or syllabus guides, cleaning/organizing offices or
classrooms, attendance of full-time faculty at regularly scheduled area, cohort, or
department meetings, etc. Other activities that do not qualify include union, political and
religious activities, except for educational opportunities offered by these that relate
directly to professional effectiveness. For example, working for political campaigns,
going to church, or being an MCFA representative would not qualify for FLEX credit but
some workshops offered by these groups may qualify. Activities for which the faculty
member receives other compensation cannot be used for FLEX credit.
OPERATION OF THE FLEX COMMITTEE
Merced College will have a Flex Peer Review Committee which is a standing committee
of the Academic Senate. A Flex Peer Review subcommittee will be formed from the
Flex Committee to review Flex plans. The Academic Senate will appoint a Flex
Coordinator who will chair the Flex Peer Review Committee. The Committee purpose
statement including membership will be posted on the web site. The Flexible Calendar
Advisory Committee will be responsible for conducting the annual evaluation of the flex
calendar program. The FLEX Peer Review Committee will maintain a senate approved
list of acceptable activities that can be counted toward the faculty FLEX obligation.
FLEXIBLE CALENDAR PROGRAM CERTIFICATION DOCUMENTS
Each college will submit to the State Chancellor’s Office the annual Fiscal Year
Certification forms by the stated deadline (typically, July 1). The FLEX coordinator will
be responsible for submitting official reports/documents to the State Chancellor’s Office.
CHANGES IN THE GUIDELINES
Individuals suggesting changes to these guidelines must have their suggestions
approved by the Academic Senate and then forwarded to the Superintendent/President
to be presented for review and approval of the Board of Trustees.
Revised 6/19/12
Page 8 of 8
Page 86
MERCED COLLEGE
BOARD AGENDA BACKUP
AT THE DECEMBER 3, 2013, MEETING OF THE BOARD
Item:
Quarterly Financial Status Report, 2013-14 Fiscal Year;
Quarter Ended September 30, 2013
Presented By:
Joanne Schultz
For:
Information X
Action
Title 5 of the California Code of Regulations (CCR), Section 58310 requires districts to
prepare and submit a quarterly report on forms provided by the Chancellor’s Office.
The information on this report is for the events known as of September 30, 2013.
The following is a brief summary of the highlights of the report. The highlights include
the following:
 The projected 2013-14 expenditures (Line B.1) is the expenditure budget for the
Unrestricted General Fund and does not reflect any possible budget savings that
will occur.
 The District’s unrestricted reserves (Line F.1) are currently in excess of the
Board’s designated six-percent reserve.
 The annualized attendance for credit and noncredit FTES (Line G.1) is currently
being projected at 9,241. This reflects the total FTES reported on the Annual
Period Apportionment Attendance Report, dated July 15, 2013.
 The District’s cash (Line H.1) has been sufficient as to not interfere with its ability
to conduct the business of the District.
 In Section IV. Unrestricted General Fund Revenue, Expenditure and Fund
Balance, the actual total revenue (Line I.3) and expenditures (line J.3) are both
slightly less than expected.
 In Section V, the District is reporting that it did not settle any employee contracts
during this quarter.
The Administration is continuing to provide the Board with monthly budget updates as
the budget development process continues both at the state and the college. These
updates are posted on the college web site for review by the college community.
This is an information item; therefore, no action by the Board of Trustees is required.
Attachments
Quarterly Financial Status Report, 2013-14 for the Quarter Ended September 30, 2013.
Page 87
View Quarterly Data - CCFS-311Q (Quarterly Financial Status Report)
Page 1 of 2
CHANGE THE PERIOD
District:
Fiscal Year: 2013-2014
Quarter Ended: (Q1) Sep 30, 2013
(530) MERCED
Line
Description
Actual
2010-11
As of June 30 for the fiscal year specified
Actual
Actual
Projected
2011-12
2012-13
2013-2014
I. Unrestricted General Fund Revenue, Expenditure and Fund Balance:
A.
Revenues:
A.1
A.2
A.3
Unrestricted General Fund Revenues (Objects 8100, 8600, 8800)
Other Financing Sources (Object 8900)
Total Unrestricted Revenue (A.1 + A.2)
53,097,819
48,123,203
49,948,878
51,445,894
208,986
163,974
166,570
265,000
53,306,805
48,287,177
50,115,448
51,710,894
50,046,519
49,254,481
49,485,214
50,673,312
3,169,745
2,157,179
2,804,714
2,599,512
53,216,264
51,411,660
52,289,928
53,272,824
Expenditures:
B.
B.1
Unrestricted General Fund Expenditures (Objects 1000-6000)
B.2
Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600)
B.3
C.
Total Unrestricted Expenditures (B.1 + B.2)
Revenues Over(Under) Expenditures (A.3 - B.3)
D.
Fund Balance, Beginning
D.1
D.2
90,541
-3,124,483
-2,174,480
-1,561,930
10,869,438
10,959,979
7,835,496
5,661,014
0
0
0
0
10,869,438
10,959,979
7,835,496
5,661,014
10,959,979
7,835,496
5,661,016
4,099,084
20.6%
15.2%
10.8%
7.7%
10,470
9,599
9,241
9,241
Prior Year Adjustments + (-)
Adjusted Fund Balance, Beginning (D + D.1)
E.
Fund Balance, Ending (C. + D.2)
F.1
Percentage of GF Fund Balance to GF Expenditures (E. / B.3)
II. Annualized Attendance FTES:
G.1
Annualized FTES (excluding apprentice and non-resident)
III. Total General Fund Cash Balance (Unrestricted and Restricted)
As of the specified quarter ended for each fiscal year
2010-11
2011-12
2012-13
2013-2014
H.1
Cash, excluding borrowed funds
6,667,116
2,733,063
3,907,210
H.2
Cash, borrowed funds only
6,556,750
6,889,228
314,236
H.3
Total Cash (H.1+ H.2)
13,223,866
9,622,291
4,221,446
5,237,562
IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance:
Line
Description
Annual
Current
Budget
(Col. 2)
Adopted
Budget
(Col. 1)
Year-to-Date
Actuals
(Col. 3)
Percentage
(Col. 3/Col. 2)
Revenues:
I.
51,416,471
51,445,894
12,266,197
23.8%
240,000
265,000
57,340
21.6%
51,656,471
51,710,894
12,323,537
23.8%
50,582,979
50,673,312
11,626,889
22.9%
2,532,743
2,599,512
255,108
9.8%
Total Unrestricted Expenditures (J.1 + J.2)
53,115,722
53,272,824
11,881,997
22.3%
K.
Revenues Over(Under) Expenditures (I.3 - J.3)
-1,459,251
-1,561,930
441,540
L
Adjusted Fund Balance, Beginning
5,661,014
5,661,014
5,661,014
L.1
Fund Balance, Ending (C. + L.2)
4,201,763
4,099,084
6,102,554
M
Percentage of GF Fund Balance to GF Expenditures (L.1 / J.3)
7.9%
7.7%
I.1
Unrestricted General Fund Revenues (Objects 8100, 8600, 8800)
I.2
Other Financing Sources (Object 8900)
I.3
Total Unrestricted Revenue (I.1 + I.2)
Expenditures:
J.
J.1
Unrestricted General Fund Expenditures (Objects 1000-6000)
J.2
Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600)
J.3
V. Has the district settled any employee contracts during this quarter?
https://misweb.cccco.edu/cc311Q/view.aspx
NO
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11/15/2013
View Quarterly Data - CCFS-311Q (Quarterly Financial Status Report)
Page 2 of 2
If yes, complete the following: (If multi-year settlement, provide information for all years covered.)
Contract Period Settled
Management
Academic
Permanent
(Specify)
YYYY-YY
Total Cost
Increase
%*
Total Cost
Increase
Classified
Temporary
%*
Total Cost
Increase
%*
Total Cost
Increase
%*
a. SALARIES:
Year 1:
Year 2:
Year 3:
b. BENEFITS:
Year 1:
Year 2:
Year 3:
* As specified in Collective Bargaining Agreement or other Employment Contract
c. Provide an explanation on how the district intends to fund the salary and benefit increases, and also identify the revenue source/object code.
VI. Did the district have significant events for the quarter (include incurrence of long-term debt, settlement of
audit findings or legal suits, significant differences in budgeted revenues or expenditures, borrowing of funds
(TRANs), issuance of COPs, etc.)?
NO
If yes, list events and their financial ramifications. (Enter explanation below, include additional pages if needed.)
VII.Does the district have significant fiscal problems that must be addressed?
This year?
Next year?
YES
NO
If yes, what are the problems and what actions will be taken? (Enter explanation below, include additional pages if needed.)
Although the state budget outlook has vastly improved, the District continues to operate with a structural budget deficit. The adopted final budget projects a $1.5 million dollar net loss for
2013-14. As a result, the District continues to pursue cost saving and revenue generating strategies to address the budget imbalance and maintain the governing board approved 6%
reserve level.
Page 89
https://misweb.cccco.edu/cc311Q/view.aspx
11/15/2013
MERCED COLLEGE
BOARD AGENDA BACKUP
Item:
Merced College Bookstore Update
Presented By:
Joanne Schultz
For:
Information
X
Action ____
The 2013-14 final budget adopted by the board, reflected the Bookstore’s net income at
break even. At that time it was noted that this was an optimistic outcome and an
analysis would be done to determine how well the actuals were doing against the
projected budget. The Merced College Bookstore has had several years of losses which
were primarily the result of external forces. There are signs of recovery but the extent
and the speed are unclear. The analysis will be presented at the board meeting and will
consist of:
•
•
•
•
•
5 year historical data
What caused the downturn
Projected outcome for 2013-14
Strategies that will impact the projected outcome
Next steps
This is presented for informational purposes.
Page 90

Executive Summary Sabbatical Request for Jonae Pistoresi Fall

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