Procurement for Peace Keeping and Engineering

Procurement for Peace Keeping and Engineering
Sean Purcell
Chief, Peacekeeping Procurement Section
United Nations Procurement Division, New York
New York 3 November 2011
UN Secretariat Procurement Principles
Financial Regulation 5.12 establishes 4 principles:
• Fairness, Equity and Transparency
 Internet site, Business Seminars, Report to GA, etc.
• Effective International competition
 Vendor registration (UNGM) and sourcing rules
• Best Value for Money
.  Optimization of all factors (cost and non-cost)
• Interest of the United nations
 Operational justifications
Procurement Policy and Guidelines
• The provisions of the Procurement Manual should be read as
subordinate to the provisions of the UN Financial Regulations & Rules
• In view of rapidly changing procurement practices and technology,
the Procurement Manual should be regarded as a “living” document
that will be subject to periodic updating and refinement by the
Procurement Division, as and when necessary
• Procurement Manual is posted on UN web site
 Training on line
Our Customers
• UN Headquarters Departments in New York:
 Office of Information and Communications Technology (OICT)
 Facilities Management Service ( FMS)
 Information, Political Departments
• DFS HQs and Field Missions:
.
 Logistics Division at New York
 Peacekeeping and Political Missions throughout the world
• Offices Away from Headquarters (OAH) (3)
• Other organizations seeking procurement support services (6)
Department of Field Support (DFS) & Missions
► Split of DPKO into DFS and DPKO – July 2007
► DFS (technical sections) as Client to
Procurement Division
► DFS – Delegation of Procurement Authority
(sub-delegated to and exercised only by the
missions)
► Field Procurement and Liaison Team – manage
delegations and Focal Point on Procurement
policy, training etc.
United Nations Peacekeeping Operations
 More than 120,000 peacekeepers deployed around the globe
including 20,000 civilian staff of which 2/3rd are national
staff
 253 aircraft, 19,600 vehicles, 625k lts of fuel consumed
daily
 1,750 tons of food (over 400 items of frozen, dry, canned,
fresh) delivered to contingent locations on a weekly basis
- 300,000 meals prepared & consumed daily
- Expenditure of US $ 1 million a day on rations
 20 hospitals and 284 Level I clinics
 Up to 9 million liters of water provided daily
 312.5 MVA power capacity daily
 Current peacekeeping budget is $7.06B in FY 11/12.
Procurement Activity
Procurement for Peacekeeping performed by:
Procurement Division
Missions
(40 out of 120 staff directly involved in pk procurement)
(about field 400 staff)
- Requirements exceeding delegation
are for approval of the ASG/OCSS
- Client is Department of Field
Support (DFS) (technical HQ for field)
- Delegation of Procurement Authority
($500,000 std. or $1,000,000 ‘Core’)
- Local Procurement Authority
(undertake bidding)
- Requirements exceeding delegation
are for approval of the ASG/OCSS
- Clients are technical sections
within the Mission
The United Nations
Secretariat
General Assembly
UN Offices Away
From
Headquarters
UNOG
UNON
UNOV
Other UN Entities
Related
Organizations
OHCHR
UNOPS
UNU
UNSCC
UNAIDS
IAEA
WTO (Trade)
WTO (Tourism)
CTBO Prep-Con
OPCW
Security Council
Peacekeeping
Missions (18)
International Court
of Justice
Political Missions
MONUSCO
MINURSO
MINUSTAH
UNFICYP
UNMOGIP
UNMIK
UNLB
UNDOF
UNMIL
UNIFIL
UNTSO
UNAMID
UNMISS
UNMIT
UNOCI
UNISFA
UNSOA
UNSMIL
BINUB
BONUCA
UNAMA
UNAMI
UNIPSIL
UNMIN
UNOGBIS
UNOWA
UNPOS
UNRCCA
UNSCO
UNSCOL
International
Criminal Tribunals
ICTY
ICTR
SCSL
UNIIIC
UNAKRT
Trusteeship
Council
Regional
Commissions
ECA
ECE
ECLAC
ESCAP
ESCWA
Economic and
Social Council
Funds &
Programmes
Specialized
Agencies
ITC
UNDCP
UNDP
UNICEF
UNEP
UNIFEM
UNFPA
UNHCR
UNHSP
UNV
UNRWA
WFP
ILO
FAO
UNESCO
WHO/PAHO
WORLD BANK
IMF
ICAO
IMO
ITU
UPU
WMO
WIPO
IFAD
UNIDO
Procurement Trend 2003-2010 (UN Secretariat)
4,000
$3,498
$3,145
2009
2010
$3,172
3,500
US$ in Millions
3,000
$1,904
2,500
$1,991
$1,620
2,000
1,500
$1,311
$892
1,000
500
2003
2004
2005
2006
2007
2008
Major Items procured by the UN System for PK
Missions
Goods
•
Services
Transportation Services
Air Charter Services
Security Services
•
Outsourced Personnel Services
•
Engineering Services
•
Construction
•
Corporate Services
Laboratory Equipment
•
Freight Services
•
Chemicals (POL)
•
•
Building Materials
•
Food
•
Pharmaceutical Supplies
•
Vehicles
•
Computers and Software
•
Shelter and Housing
•
Telecommunications Equipment
•
•
•
Printing Services and Equipment
Rental
•
Consultancy Services
•
Telecommunication Services
PROCUREMENT PROCESS
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International competitive bidding
(EOI, RFQ, RFP, ITB)
Registered vendors & market surveys - new sources of
supply encouraged
PD initiatives include increased use of ‘systems contracts’ e.g.
for vehicles,
For local contact in the peace keeping missions, see
http://www.un.org/Depts/ptd/field.htm
UN SECRETARIAT PROCUREMENT DIVISION
As of 1 November 2011
Office of the Director
Dmitri Dovgopoly
Director
Operations Officer
Natalia Nedel
Procurement Operations Service
Dmitri Dovgopoly
Emnet Tezera Bekele
Logistics & Transportation
Section (LTS)
Chief – Toshio Mikami
Duyen Lovell
Long Term Air Charter
Team
Joseph Twine – TL
Rodion Kim Baptiste Danjou
Sharon Ross Helen Muchiri
Latt Lwin Narda Cupidore
P3 – Vacant
Strategic Movements Team
Edward Meck – TL
Passenger Movements
David Hanley
David Costello
ZuzuTun
COE Shipments
Lestrade Charles
Tae Hyun Kim
Yvette Khoury
Linda Sabbarese
Diane Grier
Freight Forwarding
Anita Pinto
Tsehay Ekube-Stefanos
Latisha Few
G5 Vacant
Peace Keeping Procurement
Section (PPS)
Chief – Sean Purcell
Natalie Ollier-Stolzenbach
Field Supply Team
Gesine Wulfert-Markert - OIC
Natasha Fernandez
Jin Wang Yann Kervinio
Remy Raul
Nora Dias Michelle Doobay
Laura Secher
Engineering Support Team
Isaac Mcekeni - TL
Karen Grajeda
Yuka Matsudaira
Grzegorz Mularczyk
Yohan Hartowinoto
Vehicles Team
Caterina de Bianchi – TL
Chantal Maille Wendy Noble
Karen Sagi
Regional Procurement
Office
Chief - Fouzia Abass
Nafuuna Hanifa Mukoone
Engineering Unit
Ebiaho Emafo - TL
Jasminka Didic Kekic
Robert Were
Susan T. Byaruhanga
Susan Nansubuga
Freight Forwarding and Local
Transport Unit
Joscha Kremers - TL
Biodun Isaac Adeyemi
Christine Buyoya
Joanita Kibukamusoke
Service Contracts and Supply
Unit
Joscha Kremers - TL
Christian Jensen
Brikti Ghebreselasie
Violet Kabajaguzi
Olivia Aguma
Quality Assurance and Risk
Management
Nazirou Sacko - TL
Kassahun Tiku
Julius Birongi
Rogers Bonane
Administrative Support
Cluster
Doudou Nyazoke – TL
IT Support Unit
Vacant
Administrative Support Unit
Arthur Pratt
Joseph Isabiyre
Joshua Byentaka
Assistant to the Director
Chris Ryker
Integrated Support Service
Kiyohiro Mitsui
Florence-Marie Owonibi
Corporate & IT Procurement
Section (CITPS)
Chief - Yavar Khan
Denise Badila
HQ Supply Team
Soomi Ro – TL
Minako Mochizuki
Dania Ojeda Necochea
Veronica Golini Sasa Vladu
Okera Bullen
David Khin
Antonia Vouyoukas
Management Services Team
Isabelle Dupuy – TL
Arjuna Kadirgamar Silvia Brodi
Dionisio Abalos Reina Tomita
Loverne Scott-Heron
Alice Kabia Kristin Newman
Majo Gentile Maria Vazquez
Infrastructure Support Team
Soomi Ro – TL
Filloreta Mengri Rury Molina
Cem Savasli
Angela Hornack
Lauraine Velez
Communications & IT
Support Team
Carol Leber - TL
Loida Madrigal Emma Grant
Greg Kuchler Miguel Alvarez
Thanawat Amnajanan
Bernard Bercik
Robyn Tsun-Smith
Sri-Shanta Malalgoda
Thin Si Doris Suresh
Joseph Donato
Procurement Management
Section (PMS)
OIC – Kiyohiro Mitsui
General Administration
Team
Philipp Mayrhofer-Grunbuhel
– TL
Lisa Fraser
Joan Quant-Mullen
Anne Marie Abad Doris Law
Rich Hann Monica Steppa
Sao Lao Merng
IT & Change Management
Support Team
Willem Tahon - OIC
Alireza Ziaie
Mohamad Reza
Sean Porter
Vinsen Samuel
Shawn Chavez
Vendor Registration and
Management Team
Bruno Maboja - TL
Emi Tatsukawa
Aveen Nouri
Eva Lee Jeannie Murphy
Andre Wallas Ava Anterola
Martine Israel
Planning Compliance
Monitoring Section
(PCMS)
Chief - Jennifer Branche
George Henein
Pamela Wallace
Policy & Best Practices
Unit (PBPU)
Ard Venema - OIC
Neeru Singh
CMP Team
Simon Darnell – TL
Carlos Navarro
Alvin Alunan
Charles Hill
Princy Ariff
Corporate & IT Procurement Section
Structure and supply responsibilities
HQ Supply Team
Office supplies, paper, printing, training &
advertisement, conference, translation
services, banking services
Management Services Team
Furniture, technical cooperation
projects, Regional Commission/
Tribunals, legal, financial and
auditing services
Communication & IT
Radios, satellite systems,
software, IT/Comms staffing,
pc’s, system-wide applications
Infrastructure Support Team
Construction works, architectural
engineering, real estate/leases,
cleaning services, security
Peacekeeping Procurement Section
Structure and supply responsibilities
Field Supply
Medical supplies,
fuel, food, office necessities,
and personal security equipment
Vehicle Team
System contracts for purchase of vehicles,
spare parts & transportation related
equipment and services
Engineering Support
Prefabricated buildings,
water purification systems,
generators, toolkits
Logistics & Transport Section
Structure and supply responsibilities
Strategic Cargo Movements
Organize short term logistics needs:
1. Troop deployment
2. Movement of UN & COE
3. Shipment of personnel
effects
Air Charter (Long Term)
Charter fixed and rotary wings
aircraft for the long term use
in peacekeeping missions
Short Term Air Charter
& Freight Forwarding Unit
All shipments of goods procured by HQ
for HQ or missions and short term
air charter
Modularization is defined by three fundamental
principles: support to all personnel; full function
packages; integration of modules

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Service packages to be designed and configured to support the
various activities and distinct components of each operation,
including military, police, administrative and substantive.
Service packages will include:

The requisite materials, supplies, equipment and enabling
capacities (internal capacities, commercial contracts, and/or
Member State stand-by arrangements).


Service-packages will be designed to accommodate various
sizes which can be added to and built upon by assembling
additional packages as required (modularized approach).
Essentials for Success as a UN vendor in
Peacekeeping
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Must offer appropriate standard of goods/services required
Must accept terms and conditions
Preparedness to operate in difficult environments,
flexibility, client-orientation, after sale support
Registration as vendor (www.ungm.org)
Information of upcoming procurements:
• Monitor PD web site regularly for ‘Expressions of
Interest’ in area of expertise (>$40,000)
• Monitor other web-sites for info on PK operations
Respond to ALL solicitations making best efforts / bids
Seek clarifications / de-brief when required
Observe UN policies
Thank you!
Any Questions ?