Regular Meeting of the

Transcription

Board Packet
Regular Meeting
of the
Oakland Schools Board of Education
Tuesday, October 6, 2015, 6:30 PM
Oakland Schools Main Campus
Conference Room A
Provided: October 2, 2015
2111 Pontiac Lake Road
Waterford, MI 48328-2736
Telephone: 248.209.2123
Facsimile: 248.209.2206
www.oakland.k12.mi.us
Oakland Schools does not discriminate on the basis of sex, race, color, national origin, religion, height, weight,
marital status, sexual orientation (subject to the limits of applicable law), age, genetic information, or disability in its
programs, services, activities or employment opportunities. Inquiries related to employment discrimination should be
directed to the Director of Human Resources at 248.209.2059, 2111 Pontiac Lake Road, Waterford, MI 48328-2736.
For all other inquiries related to discrimination, contact the Director of Legal Affairs at 248.209.2062, 2111 Pontiac
Lake Road, Waterford, MI 48328-2736.
Agenda
Regular Board of Education Meeting
Conference Room A
October 6, 2015 – 6:30 PM
I.
Meeting Called to Order
II. Information from the Superintendent and Administration
A. Superintendent’s Report – Cook-Robinson
B. Legislative Update – Hansknecht
III. Visitor Comments
IV. Regular Working Agenda
A. Board of Education
1. Reports - none
2. Discussion - none
3. Action
(a) Approval of Minutes (Exhibit A) – Cook-Robinson
(i)
Regular Meeting of September 15, 2015
B. Programs and Services
1. Reports
(a) Report: Math Recovery Program (Exhibit B) – Spencer / Barker / Yocum
2. Discussion – None
3. Action
(a) Overnight Field Trip Requests (Exhibit C) – Spencer / Aukee:
(i)
Camp Copneconic – OSTC Southeast – AgriScience and
Environmental Technologies Cluster
(ii)
Camp Copneconic – OSTC Northwest – AgriScience and
Environmental Technologies Cluster
(b) Contracts and Awards (Exhibit D)
(i)
Contract Renewal: Certiport, Inc. – Spencer / Aukee
(ii)
Blanket Purchase Order; National Occupational Competency Testing
Institute, Inc. (NOCTI) – Spencer / Aukee
(iii) Contract Award: Christine Hodge – Spencer / Firestone
(iv) Contract Award: Kristi Luke – Spencer / Firestone
(v)
Contract Modification: Julie Chiodo – Spencer / Firestone
(vi) Contract Modification: Betsy Spiker – Spencer / Firestone
(vii) Contract Modification: DJZ Consulting – Spencer / Firestone
(viii) Contract Modification: Julie McIntosh – Spencer / Firestone
(ix) Contract Modification: Lisa Wasacz – Spencer / Firestone
(x) Contract Modification: Lydia Ronner – Spencer / Firestone
(xi) Contract Award: Genesee ISD – Spencer / Yocum
(xii) Contract Award: Advanced Lighting & Sound, Inc. – Spencer / Yocum
C. Administrative Services & Business Operations
1. Reports – None
3. Action
(a) Approval of Personnel List of October 6, 2015 (Exhibit E) – Cook-Robinson /
Floyd
(b) Approval of Employee Pre-Travel Requests for October 6, 2015 (Exhibit F) –
Cook-Robinson
(c) Approval of Post-Travel Report for August 2015 (Exhibit G) – Cook-Robinson
(d) Contracts and Awards (Exhibit H)
(i)
Contract Award: Thomas J. Diehl, CPA – Markavitch / Hill
D. Cost Recovery Field Services
1. Reports – None
3. Action
(a) Contracts and Awards (Exhibit I)
(i)
Contract Award: NonProfit Technologies, Inc. – Markavitch / Hill
V.
Additional Items
VI.
Board Member Comments/Announcements
VII.
Adjournment
Board Agenda Item Request (BAIR)
Agenda Item Title: Approval of Minutes: Regular Meeting of September 15, 2015
Meeting Date: October 06, 2015
Purpose: Action
Presenter(s): Dr. Wanda Cook-Robinson, Superintendent
Strategic Directions
Background Information/Rationale
N/A
Recommendation
It is recommended that the Board approve the minutes of the Regular Meeting of September 15,
2015, as presented by the Administration.
Approvals
Director
Date
Wanda Cook-Robinson
Superintendent or Deputy Superintendent
9/28/2015 5:47:38 PM
Date
2111 Pontiac Lake Road
Waterford, MI 48328-2736
Telephone: 248.209.2123
Facsimile: 248.209.2206
www.oakland.k12.mi.us
DRAFT
MINUTES OF THE
REGULAR MEETING
OF THE
BOARD OF EDUCATION OF OAKLAND SCHOOLS
September 15, 2015
6:30 PM
Oakland Schools – Conference Room A
I.
Regular Meeting Called to Order – President DeMarco called the regular meeting of the
Board to order at 6:30 PM. Vice President Rich and Treasurer Williams were in attendance.
Secretary Katz and Trustee Ehlert were absent. Vice President Rich assumed recording duties
for the meeting.
II.
Information from the Superintendent and Administration
A. Superintendent’s Report: Dr. Cook-Robinson reviewed items in the Board folders which
included amendments to the Agenda and Personnel List.
Dr. Terri Spencer provided a brief overview of the new SAT testing that will be
launched in spring.
President DeMarco requested that the BAIRs for the contract awards for Christine
Hodge and Sheri Lynn Kaplan be pulled from the agenda at this time.
B. Legislative Update – None
III.
Visitor Comments – None
IV.
Regular Working Agenda
A. Board
1.0
2.0
3.0
of Education
Reports – None
Discussion – None
Action
a. Approval of Minutes
(i) Regular Meeting of September 1, 2015 and Board Retreat of September
2, 2015 – It was moved by Vice President Rich, supported by Treasurer
Williams to approve the minutes of the Regular Meeting of September 1,
2015 and Board Retreat of September 2, 2015, as presented by the
Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
B. Programs and Services
1.0
Reports
a. Report: Great Start Readiness Program (GSRP) – Dr. Joan Firestone provided
history on the GSRP from its inception. The most significant change came in
2012 when Oakland Schools took over the GSRP in full. Since its transition to
DRAFT Minutes of the Regular Meeting of the
Board of Education of Oakland Schools
September 15, 2015
Oakland Schools, GSRP slots have increased over 250%. Next spring the
Michigan Department of Education will be monitoring the Oakland Schools
program to assess our management of the program.
2.0
3.0
Discussion – None
Action
a. Contracts and Awards
i. Blanket Purchase Order: Netech Corporation – It was moved by
Treasurer Williams, supported by Vice President Rich to authorize the
Administration to approve a blanket purchase order in an amount
not to exceed $35,000 to Netech Corporation, for the purchase of
computer equipment for students with IEPs, for the period September
1, 2015 to June 30, 2016, as presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
ii.
Contract Award: HighScope Educational Research Foundation – It
was moved by Vice President Rich, supported by Treasurer Williams
to authorize the Administration to execute a contract award in an
amount not to exceed $66,300 to High Scope Educational Research
Foundation, for the purchase of approximately 7,400 OnlineCOR
Advantage licenses, for the period September 3, 2015 to September
2, 2016, as presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
iii. Contract Award: Constance E. Sidor – It was moved by Treasurer
Williams, supported by Vice President Rich to authorize the
Administration to execute a contract award in an amount not to
exceed $58,700 to Constance E. Sidor, to serve as the Ages and
Stages project’s regional and state coordinator, for the period
October 1, 2015 to September 30, 2016, as presented by the
Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
iv. Contract Award: Michelle Fruehan – It was moved by Vice President
Rich, supported by Treasurer Williams to authorize the Administration
to execute a contract award in an amount not to exceed $52,080 to
Michelle Fruehan, to serve as the coordinator for the MIECHV Local
Leadership grant, for the period October 1, 2015 to September 30,
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
v. Contract Award: Tricia Ann Hughes – It was moved by Vice President
Rich, supported by Treasurer Williams to authorize the Administration
to execute a contract award in the amount not to exceed $52,080
to Tricia Ann Hughes, to provide technical assistance to early care
Page 2 of 6
September 15, 2015
education partners under the Ages and Stages project and to
facilitate parent-child Help Me Grow Activity Groups, for the period
October 1, 2015 to September 30, 2016, as presented by the
Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
vi. Contract Award: Kelly M. Isrow – It was moved by Treasurer Williams,
supported by Vice President Rich to authorize the Administration to
execute a contract award in an amount not to exceed $76,440 to
Kelly M. Isrow, to serve as Associate Coordinator of the Great Start
Collaborative-Oakland and technical assistant specialist for the
Ages and Stages Questionnaire project, for the period October 1,
2015 to September 30, 2016, as presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
vii. Contract Modification: Karen Anthony – It was moved by Treasurer
Administration to execute a contract modification with Karen
Anthony, to provide families and preschool teachers with various
supports to encourage children’s positive social emotional
development, increasing the amount by $66,440 from $10,000 to an
amount not to exceed $76,440 for the period July 1, 2015 to
September 30, 2016, as presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
viii. Contract Award: Ronald Ritchhart – It was moved by Treasurer
Administration to execute a contract award in an amount not to
exceed $65,000 to Ronald Richhart, to develop facilitate, coach and
assist in the implementation of the Cultures of Thinking project for
2015/16, for the period September 22, 2015 to March 24, 2016, as
presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
ix. Contract Award: Valerie J. Blankenship – It was moved by Vice
President Rich, supported by Treasurer Williams to authorize the
Administration to execute a contract award, upon grant
approval, in an amount not to exceed $54,950 to Valerie
Blankenship, to provide coaching and professional learning to
teachers and the district in Mathematics, for the period October 1,
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
Page 3 of 6
September 15, 2015
x. Contract Modification: Diane H. Berg (dba TLG Associates) – It was
moved by Vice President Rich, supported by Treasurer Williams to
authorize the Administration to execute a contract modification,
upon grant approval, with Diane H. Berg (dba TLG Associates), to
provide coaching and professional learning to teachers and the
district in Literacy, increasing the amount by $25,480 from $10,360 to
an amount not to exceed $35,840, for the period July 13, 2015 to
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
xi. Contract Modification: Deborah Parrish (dba High Meap, Inc) – It was
moved by Treasurer Williams, supported by Vice President Rich to
authorize the Administration to execute a contract modification,
upon grant approval, with Deborah Parrish (dba High Meap, Inc.), to
district in Literacy, increasing the amount by $25,480 from $10,360 to
an amount not to exceed $35,840 for the period July 13, 2015 to
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
xii. Contract Modification: Kelly K. Jones (dba Midwest Educational
Consulting Services) – It was moved by Vice President Rich,
supported by Treasurer Williams to authorize the Administration to
execute a contract modification, upon grant approval, with Kelly K.
Jones (dba Midwest Educational Consulting Services, LLC), to
district in Mathematics, increasing the amount by $36,960 from
$3,220 to an amount not to exceed $40,180 for the time period July
13, 2015 to September 30, 2016, as presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
xiii. Contract Modification: Shantel Ross (dba Educational Leadership
Solutions, LLC) – It was moved by Treasurer Williams, supported by
Vice President Rich to authorize the Administration to execute a
contract modification, upon grant approval, with Shantel Ross (dba
Educational Leadership Solutions, LLC.), to provide coaching and
professional learning to teachers and the district in Mathematics
increasing the amount by $32,760 from $27,720 to an amount not to
exceed $64,680 for the period July 1, 2015 to September 30, 2016, as
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
xiv. Contract Modification: Clarice L. Posey (dba Ogilvie’s C3
Educational Solutions) – It was moved by Vice President Rich,
supported by Treasurer Williams to authorize the Administration to
Page 4 of 6
September 15, 2015
execute a contract modification, upon grant approval, with Clarice
L. Posey (dba Ogilvie's C3 Educational Solutions), to provide
coaching and professional learning to teachers and the district in
school improvement and leadership, increasing the amount by
$17,920 from $8,610 to an amount not to exceed $26,530 for the
period October 1, 2015 to September 30, 2016, as presented by the
Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
xv. Contract Modification: Margaret M. Vandenbossche Consulting, Inc.)
– It was moved by Treasurer Williams, supported by Vice President
Rich to authorize the Administration to execute a contract
modification, upon grant approval, with Margaret M.
Vandenbossche (dba Vandenbossche Consulting, Inc.), to provide
coaching and professional learning to teachers and the district in
school improvement and leadership, increasing the amount by
$17,920 from $13,090 to an amount not to exceed $31,010 for the
period July 15, 2015 to September 30, 2016, as presented by the
Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
C. Administrative Services and Business Operations
1.0
Reports – None
2.0
Discussion – None
3.0
Action
a. Acceptance of Financial Reports for August 2015 – It was moved by
Treasurer Williams, supported by Vice President Rich to accept the
following August 2015 reports: Budget to Actual reports for the General
Education Fund, Special Education Fund, Career Focused Education Fund,
Cooperative Service Funds, Debt Service Funds, Capital Projects Funds,
Production Print Enterprise Fund, Internal Service Fund - Risk Related Activity
Fund and Grants & Funded Projects; the Cash and Investment report, the
ACH report, the Employee Reimbursement report, the Check Register, and
the Purchasing Card report, as presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
b. Approval of Personnel List of September 15, 2015 – It was moved by Vice
President Rich, supported by Treasurer Williams to approve the amended
Personnel List of September 15, 2015, as presented by the Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
c. Approval of Employee Pre-Travel Requests of September 15, 2015 - It was
moved by Vice President Rich, supported by Treasurer Williams to approve
the Employee Pre-travel Requests of September 15, 2015, as presented by
the Administration.
Page 5 of 6
September 15, 2015
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
D. Cost Recovery Field Services
1.0
Reports – None
2.0
Discussion – None
3.0
Action
a. Intergovernmental Agreement: Avondale School District for provision of a
Part-time Payroll Specialist – It was moved by Treasurer Williams, supported
by Vice President Rich to authorize the Administration to execute an
Intergovernmental Agreement for part-time Payroll Specialist services in the
amount not to exceed $57,119 to the Avondale School District for the
period September 21, 2015 to June 30, 2016, as presented by the
Administration.
DeMarco – yes
Rich – yes
Williams – yes
Motion Carried 3/0
V.
Additional Items – None
VI.
Board Member Comments – None
VII.
Adjournment – President DeMarco adjourned the meeting at 7:20 PM.
_________________________________________
Theresa Rich, Acting Secretary
Page 6 of 6
Agenda Item Title: Report: Math Recovery Program
Purpose: Report
Presenter(s): Dr. Terri Spencer, Deputy Superintendent For Instructional Services
Ms. Kathleen Barker, Executive Director Of Special Education
Michael Yocum, Executive Director Of Learning Services
#1 Maximize Learning
#2 Increase Collaborative Opportunities
#4 Close Gaps and Reduce Inequities
Special Education and Learning Services are in the process of introducing the Math Recovery
program to our districts. The program is used in numerous countries and in several states,
although it is relatively new to the United States. The program has a strong theoretical basis, but
more importantly, through careful studies employing experimental design the program has been
shown to significantly raise student mathematics achievement.
The Math Recovery program identifies and overcomes core problems when young students
struggle to learn and apply even the simplest numerical concepts. The objective is to intervene as
early and quickly as possible before these at-risk students fall too far behind their peers.
The Math Recovery Program has been developed as a systemic response to the problem of chronic
failure in school mathematics. The Program encompasses:
z
z
z
z
z
Assessment for identification of the lowest-attaining students at the first-grade level, i.e. the
second year of school.
A Framework for intensive, individualized teaching to these students in order to advance
them to a level at which they are likely to learn successfully in a regular class.
Instructional activities founded on a strong underpinning theory of young children's
mathematical learning using a specially developed instructional approach and distinctive
assessment procedures.
A powerful staff development model that builds communities of practice for teachers,
leader / trainers and coaching teams.
An implementation model that is well tested, replicable and is designed to build sustainability
at the district level.
Currently, Dana Gosen with the department of Learning Services and Shawna Veit with the
Department of Special Education, are participating in a training that will certify them as Math
Recovery trainers. This will allow Oakland Schools to train local district personnel at a reasonable
cost.
Recommendation
N/A
Approvals
Kathleen Barker
9/29/2015 12:36:11 PM
Director
Date
Terri Spencer
9/29/2015 3:53:35 PM
Date
Overnight Field Trip Request: Camp Copneconic - Oakland Schools
Technical Campus-Southeast - AgriScience and Environmental
Agenda Item Title: Technologies Cluster
Purpose: Action
Ms. Mary Kaye Aukee, Executive Director of CFE and the Technical Campuses
This overnight field trip request is for students in the AgriScience and Environmental Technologies
Cluster at the Southeast Campus to attend Leadership Training at Camp Copneconic taking place
from October 28 through October 29, 2015 in Fenton, Michigan.
Students will have the opportunity to gain valuable leadership and teambuilding skills.
Participation will include two (2) instructors and twelve (12) students. Pre-travel requests have
been submitted for Tracey Groom and Nadja Payok. OSTC-NW will also be attending and instructor
Joel Berry will act as a male chaperone.
Recommendation
It is recommended that the Board approve the Overnight Field Trip Request for the Oakland
Schools Technical Campus-Southeast (AgriScience and Enivronmental Technologies Cluster) to
attend the Leadership Training at Camp Copneconic from October 28 through October 29, 2015, as
Approvals
MaryKaye Aukee
9/23/2015 5:10:45 PM
Director
Date
Terri Spencer
9/29/2015 3:54:19 PM
Date
Overnight Field Trip Request: Camp Copneconic - Oakland Schools
Technical Campus-Northwest - AgriScience and Environmental
Agenda Item Title: Technologies Cluster
Purpose: Action
Ms. Mary Kaye Aukee, Executive Director of CFE and the Technical Campuses
This overnight field trip request is for students in the AgriScience and Environmental Technologies
Cluster at the Northwest Campus to attend Leadership Training at Camp Copneconic taking place
from October 28 through October 29, 2015 in Fenton, Michigan.
Students will have the opportunity to gain valuable leadership and teambuilding skills.
Participation will include two (2) instructors and twelve (12) students. Pre-travel requests have
been submitted for Joel Berry and Kendra Gossett. Joel Berry will act as a chaperone for male
students attending from OSTC-SE.
Recommendation
It is recommended that the Board approve the Overnight Field Trip Request for the Oakland
Schools Technical Campus-Northwest (AgriScience and Enivronmental Technologies Cluster) to
attend the Leadership Training at Camp Copneconic from October 28 through October 29, 2015, as
Approvals
MaryKaye Aukee
9/24/2015 5:51:03 PM
Director
Date
Terri Spencer
9/29/2015 3:55:20 PM
Date
(For Expenditures)
Agenda Item Title: Contract Renewal: Certiport, Inc.
Purpose: Action
Ms. Mary Kaye Aukee, Executive Director of CFE and the Technical
Oakland Schools Career Focused Education and the Information Technology, Entrepreneurship and
Advanced Marketing (iTEAM) Cluster at the four (4) Oakland Schools Technical Campuses seek to
provide students with the ability to prepare for and to test to obtain industry specific certifications.
This opportunity equips students with a marketable skillset and corresponding portfolio
documentation that will support them though post-secondary transitions. Materials and
certifications supported in this package include Internet and Computing Core Certification (IC3)
Exams and Practice Exams and Adobe Certified Associate Exams and Practice Exams. Oakland
Schools solicited proposals/bids for Certification Testing, Preparation Materials, and Management
Tracking (IFB# 13.0001) and the Board approved a contract award to Certiport, Inc. on August 13,
2012. This was a one year contract with options to renew in one year increments for additional
years. The option to renew of the contract is recommended in the amount not to exceed
$32,227.76. After careful review, Oakland Schools has decided to renew this contract.
Expenditures
Standard OS Contract? Yes
Funding Source/Account Number
FY16
600
055
0284 0000 0050 3450
$32,227.76
Total: $32,227.76
Recommendation
It is recommended that the Board authorize the Administration to execute a contract renewal in
an amount not to exceed $32,227.76 to Certiport, Inc. for the period September 23, 2015 to
Approvals
MaryKaye Aukee
9/23/2015 2:27:22 PM
Director
Date
Dawn Styma
9/23/2015 3:42:21 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 1:57:15 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 3:49:37 PM
Date
(For Expenditures)
Blanket Purchase Order: National Occupational Competency Testing
Agenda Item Title: Institute, Inc.
Purpose: Action
Ms. Mary Kaye Aukee, Executive Director of CFE and the Technical
Oakland Schools Career Focused Education is requesting a blanket purchase order with National
Occupational Competency Testing Institute, Inc. for the purchase of state required technical
standard assessments for four (4) Career and Technical Education programs: Drafting and Design
Technology/Architectural, Finance, Marketing and Business Administration, Management and
Operations. These assessments are purchased throughout the year for the students from twentysix (26) Oakland County school districts and four (4) Oakland Schools Technical Campuses with
state-approved programs in Finance, Marketing and Business Administration, Management, and
Operations. Students must take the assessments if they meet the requirements for testing which
are: have completed seven to twelve program segments and achieve a C or higher throughout the
program.
Funded by 2015/16 CTE Perkins Grant.
Expenditures
FY16
605
741
0227 0000 0400 5110
$35,000.00
Total: $35,000.00
Recommendation
It is recommended that the Board authorize the Administration to approve a blanket purchase
order in an amount not to exceed $35,000 to National Occupational Competency Testing Institute,
Inc. for the period October 1, 2015 to June 30, 2016, as presented by the Administration.
Approvals
MaryKaye Aukee
9/23/2015 10:02:16 PM
Director
Date
Dawn Styma
9/25/2015 1:58:45 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:01:37 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 3:48:00 PM
Date
(For Expenditures)
Agenda Item Title: Contract Award: Christine Hodge
Purpose: Action
Dr. Joan Firestone, Director Of Early Childhood
#3 Build the Capacity for Continuous Improvement
One of the major projects of the Action Agenda of the Great Start Collaborative-Oakland strategic
plan is implementation and expansion of the Ages and Stages Questionnaire (ASQ), an online
developmental screening instrument for children birth to five years of age. We would like to
contract with Christine Hodge to serve as care coordinator for this project. In this role she will
provide support and referrals to parents who call our phone line, monitor completed developmental
screenings, and maintain the ASQ parent support database. During the period from April 1, 2015
through June 30, 2015, 506 parent phone calls were answered by our ASQ care coordinators.
Forty-two percent of the families that called were referred to community based services and
supports including free preschool, Early On and school district early childhood special
education.
Ms. Hodge will also provide six series of research based parent education classes that are six
sessions each and support children's development in areas monitored by the ASQ. During the
2014-15 school year, these classes were offered to parents seeking assistance in supporting
their children’s social-emotional development. All groups had full registration of 10 families
and received overwhelmingly positive evaluations. Parents felt they were much better
equipped to prevent and/or deal with their children's outbursts and aggression.
Ms. Hodge began contracting with Oakland Schools last year and has performed very well in her
role.
Expenditures
Rate
$32.00
per Hour
FY16
105
551
0391 0000 0343 3192
$10,752.00
FY16
105
536
0238 0000 0690 3190
$23,040.00
FY16
105
887
0391 0000 0999 3190
$15,000.00
Total: $48,792.00
Recommendation
It is recommended that the Board authorize the Administration to execute a contract award in an
amount not to exceed $48,792 to Christine Hodge for the period October 1, 2015 to September 30,
Approvals
Joan Firestone
9/1/2015 8:07:29 PM
Director
Date
Dawn Styma
9/2/2015 10:15:53 AM
Finance Approver
Date
Anna Marie Andrew
9/9/2015 2:40:02 PM
Purchasing Agent
Date
Terri Spencer
9/10/2015 11:06:57 AM
Date
(For Expenditures)
Agenda Item Title: Contract Award: Kristi Luke
Purpose: Action
Kristi Luke is currently contracted to provide Early Childhood Specialist (ECS) services to Great
Start Readiness Program (GSRP) classrooms. In this role she conducts Preschool Quality
Assessments (PQA) in the classrooms three times each year. Ms. Luke also meets with the
teaching team and administrator to review PQA results, plan goals based on the results and
develop and monitor implementation plans to reach the goals that are set. Last year the quality
scores of GSRP classrooms increased significantly from a baseline of 4.11 to an end of the year
score of 4.41 out of 5 as a result of the work of the Early Childhood Specialists. Programs
operating GSRP classrooms may provide their own ECSs or contract with Oakland Schools to
provide the service on a cost-recovery basis. This year 41 of our 46 sub-recipients are purchasing
the services from Oakland Schools. Ms. Luke will be serving as Early Childhood Specialist for 15
classrooms. She is an advanced doctoral student in Early Childhood at Oakland University, taught
preschool for several years and has excellent references.
Expenditures
Rate
$35.00
FY16
270
005
per Hour
0221 0000 0000 3120
$34,000.00
Total: $34,000.00
Recommendation
amount not to exceed $34,000 to Kristi Luke for the period September 15, 2015 to June 30, 2016,
as presented by the Administration.
Approvals
Joan Firestone
9/10/2015 4:34:39 PM
Director
Date
Dawn Styma
9/11/2015 2:41:52 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:44:05 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 2:59:09 PM
Date
(For Expenditures)
Agenda Item Title: Contract Modification: Julie Chiodo
Purpose: Action
Julie Chiodo is currently contracted to provide Early Childhood Specialist (ECS) services to Great
Assessments (PQA) in the classrooms three times each year. Ms. Chiodo also meets with the
the services from Oakland Schools. Ms. Chiodo will be serving as Early Childhood Specialist for 15
classrooms. She served in this role last year and was very effective.
Expenditures
Rate
$36.00
FY16
270
005
per Hour
0221 0000 0000 3120
$34,500.00
Total: $34,500.00
Recommendation
It is recommended that the Board authorize the Administration to execute a contract modification
with Julie Chiodo increasing the amount by $34,400 from $100 to an amount not to exceed
$34,500 for the period July 1, 2015 to June 30, 2016, as presented by the Administration.
Approvals
Joan Firestone
9/10/2015 4:41:24 PM
Director
Date
Dawn Styma
9/11/2015 2:29:14 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:21:21 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 3:31:54 PM
Date
(For Expenditures)
Agenda Item Title: Contract Modification: Betsy Spiker
Purpose: Action
Betsy Spiker is currently contracted to provide Early Childhood Specialist (ECS) services to Great
Assessments (PQA) in the classrooms three times each year. Ms. Spiker also meets with the
the services from Oakland Schools. Ms. Spiker will be serving as Early Childhood Specialist for 15
Expenditures
Rate
$35.00
FY16
270
005
per Hour
0221 0000 0000 3120
$35,500.00
Total: $35,500.00
Recommendation
with Betsy Spiker increasing the amount by $35,400 from $100 to an amount not to exceed
$35,500 for the period July 1, 2015 to June 30, 2016, as presented by the Administration.
Approvals
Joan Firestone
9/10/2015 4:40:02 PM
Director
Date
Dawn Styma
9/11/2015 2:29:37 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:21:42 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 3:30:16 PM
Date
(For Expenditures)
Agenda Item Title: Contract Modification: Darlene Jean Zimny (dba DJZ Consulting)
Purpose: Action
Darlene Zimny is currently contracted to provide Early Childhood Specialist (ECS) services to Great
Assessments (PQA) in the classrooms three times each year. Ms. Zimny also meets with the
the services from Oakland Schools. Ms. Zimny will be serving as Early Childhood Specialist for 10
Expenditures
Rate
$35.00
FY16
270
005
per Hour
0221 0000 0000 3120
$23,500.00
Total: $23,500.00
Recommendation
with Darlene Jean Zimny (dba DJZ Consulting) increasing the amount by $23,400 from $100 to an
amount not to exceed $23,500 for the period August 14, 2015 to June 30, 2016, as presented by
the Administration.
Approvals
Joan Firestone
9/10/2015 4:38:54 PM
Director
Date
Dawn Styma
9/11/2015 2:29:49 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 4:41:56 PM
Purchasing Agent
Date
Terri Spencer
9/30/2015 12:01:35 PM
Date
(For Expenditures)
Agenda Item Title: Contract Modification: Julie McIntosh
Purpose: Action
Julie McIntosh is currently contracted to provide Early Childhood Specialist (ECS) services to Great
Assessments (PQA) in classrooms three times each year. Ms. McIntosh also meets with the
the services from Oakland Schools. Ms. McIntosh will be serving as Early Childhood Specialist for
14 school day and 1 part day classrooms. She served in this role last year and was very effective.
Expenditures
Rate
$37.00
FY16
270
005
per Hour
0221 0000 0000 3120
$32,900.00
Total: $32,900.00
Recommendation
with Julie McIntosh increasing the amount by $32,800 from $100 to an amount not to exceed
$32,900 for the period August 14, 2015 to June 30, 2016, as presented by the Administration.
Approvals
Joan Firestone
9/10/2015 4:37:34 PM
Director
Date
Dawn Styma
9/11/2015 2:30:06 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:22:51 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 3:51:05 PM
Date
(For Expenditures)
Agenda Item Title: Contract Modification: Lisa Wasacz
Purpose: Action
Lisa Wasacz is currently contracted to provide Early Childhood Specialist (ECS) services to Great
Assessments (PQA) in classrooms three times each year. Ms. Wasacz also meets with the teaching
team and administrator to review PQA results, plan goals based on the results and develop and
monitor implementation plans to reach the goals that are set. Last year the quality scores of GSRP
classrooms increased significantly from a baseline of 4.11 to an end of the year score of 4.41 out
of 5 as a result of the work of the Early Childhood Specialists. Programs operating GSRP
classrooms may provide their own ECSs or contract with Oakland Schools to provide the service on
a cost-recovery basis. This year 41 of our 46 sub-recipients are purchasing the services from
Oakland Schools. Ms. Wasacz will be serving as Early Childhood Specialist for 10 classrooms. She
served in this role last year and was very effective.
Expenditures
Rate
$37.00
FY16
270
005
per Hour
0221 0000 0000 3120
$25,200.00
Total: $25,200.00
Recommendation
with Lisa Wasacz increasing the amount by $25,100 from $100 to an amount not to exceed
Approvals
Joan Firestone
9/10/2015 4:36:41 PM
Director
Date
Dawn Styma
9/11/2015 2:30:34 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:51:06 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 2:58:05 PM
Date
(For Expenditures)
Agenda Item Title: Contract Modification: Lydia Ronner
Purpose: Action
Lydia Ronner is currently contracted to provide Early Childhood Specialist (ECS) services to Great
Assessments (PQA) in classrooms three times each year. Ms. Ronner also meets with the teaching
team and administrator to review PQA results, plan goals based on the results and develop and
monitor implementation plans to reach the goals that are set. Last year the quality scores of GSRP
classrooms increased significantly from a baseline of 4.11 to an end of the year score of 4.41 out
of 5 as a result of the work of the Early Childhood Specialists. Programs operating GSRP
classrooms may provide their own ECSs or contract with Oakland Schools to provide the service on
a cost-recovery basis. This year 41 of our 46 sub-recipients are purchasing the services from
Oakland Schools. Ms. Ronner will be serving as Early Childhood Specialist for 10 school day and 1
part day classrooms. She served in this role last year and was very effective.
Expenditures
Rate
$36.00
FY16
270
005
per Hour
0221 0000 0000 3120
$33,900.00
Total: $33,900.00
Recommendation
with Lydia Ronner increasing the amount by $33,800 from $100 to an amount not to exceed
Approvals
Joan Firestone
9/10/2015 4:25:11 PM
Director
Date
Dawn Styma
9/10/2015 4:25:55 PM
Finance Approver
Date
Dawn Styma
9/11/2015 2:30:21 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 3:52:16 PM
Date
(For Expenditures)
Agenda Item Title: Contract Award: Genesee ISD
Purpose: Action
Dr. Mike Yocum, Executive Director Of Learning Services
The GenNET Consortium, managed by the Genesee ISD, makes online courses available for
students across the state. The GenNET Consortium has received a seat-time waiver from the
Michigan Department of Education and twenty (20) Oakland County districts have signed
agreements to participate as needed. Genesee ISD invoices Oakland Schools for the registration
fees for any student in Oakland County. Oakland Schools is reimbursed by our local districts for the
registration fees incurred by them.
Twelve Oakland County school districts and one public academy purchased online courses for
students from GenNET during the 2014-15 school year (summary of participation attached).
The use of GenNET online courses as an alternative means of educating Oakland County students
continues to be used by a core group of Oakland County districts. There are dozens of courses
available for districts to purchase for their students. The range of prices for online, semester-long
courses ranges from $160 to more than $700. Students can enter a course at any time, not just at
the beginning of a semester.
Oakland Schools total costs for the 2014-15 school year for all online courses purchased through
GenNET was $273,087.28. Our current budget will be modified to allow for $275,000 for flowthrough money to pay GenNET up front for the courses selected by the districts for the 2015-16
school year and then later bill the districts to receive reimbursement of funds paid.
Expenditures
Standard OS Contract? No
Other
FY16
100
028
0284 0000 0000 3454
$192,500.00
FY16
200
028
0284 0000 0000 3454
$41,250.00
FY16
600
028
0284 0000 0000 3454
$41,250.00
FY16
100
085
0000
1956 0000 ($275,000.00)
Total: $0.00
Recommendation
amount not to exceed $275,000 to Genesee ISD for the period July 1, 2015 to June 30, 2016, as
Approvals
Michael Yocum
9/4/2015 1:08:53 PM
Director
Date
Dawn Styma
9/11/2015 2:51:26 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:18:08 PM
Purchasing Agent
Date
Terri Spencer
9/29/2015 3:46:12 PM
Date
2014/2015 GenNET Participation
The GenNet Consortium, managed by the Genesee ISD, makes online courses available
for students across the state. The GenNet Consortium has received a seat-time waiver
from the Michigan Department of Education and all 28 Oakland County districts have
signed agreements to participate as needed. Genesee ISD invoices Oakland Schools for
the registration fees for any student in Oakland County. Oakland Schools is reimbursed
by our local districts for those registration fees.
Twelve Oakland County school districts and one public academy purchased online
courses for students from GenNet during the 2014-15 school year. Below is a summary
of that participation.
Oakland Schools ISD Summary of GenNET Online Courses
District
Avondale
Birmingham
Bloomfield Hills
Brandon
Clarkston
Farmington
Holly Academy
Lake Orion
Madison Heights
Novi
Rochester
Royal Oak
Southfield
Total Online
Students
1
Total Seat Time
Waiver Students
Total Online
Courses
0
2
Total Seat Time
Waiver Courses
0
5
8
9
40
16
0
21
0
105
2
134
8
115
13
130
49
1
0
1
0
4
0
4
0
47
20
70
72
7
47
23
77
0
8
0
33
13
35
17
164
66
1
84
6
136
0
208
0
Oakland County Total GenNET Online Students: 516
Oakland County Total GenNET Seat Time Waiver Students: 134
Oakland County Total GenNET Online Courses: 703
Oakland County Total GenNET Seat Time Waiver Courses: 449
The use of GenNET online courses as an alternative means of educating Oakland County
students continues to be used by a core group of Oakland County districts. One public
school academy purchased courses this school year.
There are dozens of courses available for districts to purchase for their students. The
range of prices for online, semester-long courses ranges from $160 to more than $700.
Students can enter a course at any time, not just at the beginning of a semester.
Oakland County Districts’ total costs for the 2014/2015 school year for all online courses
purchased through GenNET was $273,087.28.
(For Expenditures)
Agenda Item Title: Contract Award (bid award): Advanced Lighting & Sound, Inc.
Purpose: Action
Dr. Mike Yocum, Executive Director Of Learning Services
Video.oakland is our new video storage and cataloging system and Mi-PLACE is our new online
professional learning portal. It was determined that we needed updated and additional equipment
including cameras, audio equipment and a production switcher. This new equipment will be used
by Oakland Schools media production services to better support professional learning by
developing videos to populate video.oakland and Mi-PLACE.
Ultimately improving our equipment and services to support media production will help us achieve
our goal of expanding our reach, by making our professional learning resources available to a
much wider audience.
Oakland Schools Office of Procurement & Contracting (OPC) released RFP 16.0004 for Video
Production Equipment on August 25, 2015. Thirty-four (34) vendors downloaded the bid; we
received bids from three (3) vendors (see attached spreadsheet). The bids were analyzed by staff
members of Learning Services and OPC. After a thorough bid review, it is recommended to award
to Advanced Lighting & Sound, Inc. as they are the lowest responsive and responsible bidder that
met specifications. This is a one (1) year contract.
Expenditures
Rate
$36,525.00
Lump Sum
FY16
406
099
0284 4100 0000 6410
$18,262.50
FY16
406
099
0284 4200 0000 6410
$9,496.50
FY16
406
099
0284 4600 0000 6410
$8,766.00
Total: $36,525.00
Recommendation
amount not to exceed $36,525.00 to Advanced Lighting & Sound, Inc. for the period October 7,
2015 to October 6, 2016, as presented by the Administration.
Approvals
Michael Yocum
9/22/2015 3:27:28 PM
Director
Date
Dawn Styma
9/22/2015 4:08:37 PM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 4:44:04 PM
Purchasing Agent
Date
Terri Spencer
9/30/2015 11:45:09 AM
Date
SOLICITATION SUMMARY
PROJECT NAME: Video Production Equipment
BID NUMBER: IFB 16.0004
Advanced Lighting &
Sound, Inc.
Video Production Equipment
Total
Thalner Electronic
Laboratories, Inc.
KeyCode Media, Inc.
$
36,525
$
36,837
$
41,189
$
36,525
$
36,837
$
41,189
DUE DATE:
9/9/2015
TIME:
2:00 PM
Number of Bidders
206 Notified of solicitation
34 Downloaded documents
3 Proposal received
Agenda Item Title: Approval of Personnel List: for October 6, 2015
Purpose: Action
Dandridge Floyd, Asst. Superintendent for HR, Personnel Management
and Labor Rela
N/A
Recommendation
It is recommended that the Board approve the Personnel List of October 6, 2015, as presented by
the Administration.
Approvals
Dandridge Floyd
9/29/2015 3:52:41 PM
Director
Date
Wanda Cook-Robinson
10/1/2015 11:05:05 AM
Date
Meeting Date:
New Positions:
Title:
Department:
Effective Date:
Rationale:
October 6, 2015
Page 1 of 1
Business Support Specialist
Technology Services
October 6, 2015
To provide support for growth in Cost Recovery & Michigan Partnership
for Essential Education Resources (MIPEER).
New Hires:
Name:
Title:
Department:
Effective Date:
Rationale:
Julie Fikes
Data Compliance Specialist - VLAC/Field Services
VLAC/Technology Services
October 7, 2015
To fill position created September 2015.
Name:
Title:
Department:
Effective Date:
Rationale:
Steven Hawkins
Lead Custodian
Auxiliary Services, Maintenance and Facility Operations
October 7, 2015
To fill position created August 2015.
Name:
Title:
Department:
Effective Date:
Rationale:
Mark Schroeder
Payroll Specialist - 60% Avondale/40% Field Services
Cost Recovery Field Services
October 8, 2015
To fill position created September 2015.
Name:
Title:
Department:
Effective Date:
Aaron Smith
Technical Assistant - Field Services
Technology Services
September 24, 2015
To fill vacancy created September 2015.
Resignations:
Name:
Title:
Department:
Effective Date:
Abby Allen
Special Education Consultant: Special Educator
Special Education
September 19, 2015
Agenda Item Title: Approval of Employee Pre-travel Requests: for September 15, 2015
Purpose: Action
N/A
Recommendation
It is recommended that the Board approve the employee pre-travel requests of September 15,
Approvals
Director
Date
Wanda Cook-Robinson
9/28/2015 6:07:12 PM
Date
Pre-Travel Approval Requests
*TMIR = TRAVEL MANAGEMENT INDEX RATE
TRAVELER/TITLE
IN STATE - AT OR UNDER TMIR *
Eric Bourque
Traumatic Brain Injury Teacher Consultant
Julie Unatin
Teacher Consultant of the Visually Impaired
Dr. Michael Yocum
Executive Director of Learning Services
Cathy Schmidt
Consultant
Kathy Barker
Executive Director of Special Education
Dandridge Floyd
Assistant Superintendent for HR, Personnel
Management and Labor Relations
Shelly Wolski
Labor Relations Specialist
Julie Zemnickas
Instructor (OSTC-SW)
Jenna Doyle
Instructor (OSTC-NE)
Lori Adkins
Child Nutrition Consultant
Nadia Payok
Instructor (OSTC-SE)
Tracey Groom
Kendra Gossett
Instructor (OSTC-NW)
Joel Berry
Micheline Livingston
Cathy Schmidt
Consultant
Lori Adkins
Dawn Koger
Consultant
Jennifer Champagne
Early Childhood Behavior Consultant
EVENT
DATES OF TRAVEL
LOCATION
ESTIMATED COST
MI-Access Assessment Content Advisory Committee (CAC) for English September 28 - September 30, 2015
Language Arts (ELA)
[EMERGENCY APPROVAL 9/23/15]
MI-Access Assessment Content Advisory Committee (CAC) for English October 1 - October 2, 2015
Language Arts (ELA) & Mathematics
[EMERGENCY APPROVAL 9/23/15]
East Lansing, MI
$177.80
East Lansing, MI
$162.85
General Education Leadership Network Meeting
October 14 - October 15, 2015
Ithaca, MI
$570.32
Michigan Transition 2020 - Interagency Collaboration
Traverse City, MI
$681.78
Michigan Transition 2020 - Interagency Collaboration
Traverse City, MI
$664.53
Michigan Negotiators Association
Bellaire, MI
$787.02
Michigan Negotiators Association
Bellaire, MI
$750.12
MHOEA (Michigan Health Occupations Educators Association)
Conference
MHOEA (Michigan Health Occupations Educators Association)
Conference
MASB (Michigan Association of School Boards) Annual Leadership
Conference
Camp Copneconic - Leadership and Team Building
Grand Rapids, MI
$770.55
Grand Rapids, MI
$781.03
Traverse City, MI
$468.50
Fenton, MI
$44.50
Fenton, MI
$44.50
Fenton, MI
$44.50
Fenton, MI
$44.50
Michigan Marketing Educators Fall Conference
Kalamazoo, MI
$812.71
ReCon - Maro (MI Association of Rehabilitation Organizations)
November 3 - November 6, 2015
Traverse City, MI
$824.95
School Nutrition Association of Michigan (SNAM) Fall Conference
Battle Creek, MI
$724.78
Early On Michigan Annual Conference
Traverse City, MI
$1,009.10
2015 Early On Conference
Traverse City, MI
$432.95
1
TRAVELER/TITLE
Judy Hauser
Information Media Consultant
Terri Spencer
Deputy Superintendent of Instructional Services
Jason Almergi
Consultant
Steven Snead
Consultant
Jonathan Flukes
Consultant
Dr. Wanda Cook-Robinson
Superintendent
OUT OF STATE - AT OR UNDER TMIR *
Superintendent
Donna Lackie
Early Childhood Consultant
Margaret Kelley
Program Manager
Stacie Woodward
Consultant
Bailey Garwood
Bill Dungan
Claude Townsend
Debbie Waters
Jan Drew
Demetrius Wilson
Norma Hyduk
Ann Nordstrom
Micah Graham
Amy Gole
Dean (OSTC-SE)
Tamela Brown-Williams
Manager/Supervisor
JaCinda Sumara
CFE Educational Technology Consultant
EVENT
Michigan Association for Media in Education Annual Conference
DATES OF TRAVEL
LOCATION
Bay City, MI
MDE Fall School Improvement Conference
Lansing, MI
$761.36
Michigan Educational Research Association: Making Data Meaningful November 23 - November 24, 2015
Frankenmuth, MI
$463.35
Frankenmuth, MI
$484.05
Frankenmuth, MI
$314.45
MASA (Michigan Association of School Administrators) Midwinter
Conference
January 27 - January 29, 2016
Detroit, MI
$898.82
Scholastic Reading Summit
Chicago, IL
$339.25
National Collaborative Innovation and Improvement Network Development Screening
National Workforce Development Youth Symposium (NAWDP)
Chicago, IL
$51.75
Chicago, IL
$1,944.61
National Supervisors of Social Studies and National Council of Social
Studies Annual conferences
National Association of Agriculture Educators Convention-Region IV
Outstanding Young Member
Association for Career and Technical Education (ACTE) CareerTech
Vision Conference
Vision Conference
Vision Conference
Vision Conference
Vision Conference
Vision Conference
Vision Conference
Vision Conference
Vision Conference
Vision Conference
Vision Conference
New Orleans, LA
$2,273.90
New Orleans, LA
$407.00
New Orleans, LA
$1,981.72
New Orleans, LA
$1,989.69
New Orleans, LA
$1,979.79
New Orleans, LA
$1,944.60
New Orleans, LA
$1,988.61
New Orleans, LA
$1,987.53
New Orleans, LA
$1,981.81
New Orleans, LA
$1,952.61
New Orleans, LA
$1,979.05
New Orleans, LA
$1,975.82
New Orleans, LA
$1,970.80
2
ESTIMATED COST
$929.76
TRAVELER/TITLE
Patty Adolfs
Resource & Cluster Development Consultant
Dr. Michael Yocum
Executive Director of Learning Services
Carol Anthony
School Quality Consultant
Stacey Fox
AAC Consultant
Marlene Cummings
AAC Consultant
Dawn Jones
AAC Consultant
Janet Hamblin
AAC Consultant
Michelle Wolschlager
Consultant
Matt Korolden
Consultant
OUT OF STATE - OVER TMIR *
Shawna Veit
Special Ed Math Consultant
Jennifer Champagne
Early Childhood Behavior Consultant
Superintendent
Connie Williams
Oakland Schools Board of Education Treasurer
EVENT
DATES OF TRAVEL
Vision Conference
National Association of Media & Technology Centers & Association of November 30 - December 5, 2015
Educational Services Agencies Annual Conference
Learning Forward National Conference
December 5 - December 9, 2015
LOCATION
New Orleans, LA
Assistive Technology Industry Association Conference (ATIA)
ESTIMATED COST
$2,000.86
New Orleans, LA
$3,282.75
National Harbor, MD
$3,137.00
February 4 - February 6, 2016
Orlando, FL
$1,463.87
Orlando, FL
$1,473.08
Orlando, FL
$1,469.08
Orlando, FL
$1,469.68
National Institute on Legal Issues of Educating Individuals with
Disabilities
National Institute on Legal Issues of Educating Individuals with
Disabilities
April 23 - April 27, 2016
New Orleans, LA
$2,940.80
April 23 - April 27, 2016
New Orleans, LA
$2,987.98
National Council Teachers of Mathematics Regional Conference
Nashville, TN
$1,697.95
Zero to Three 30th National Training Institute
Seattle, WA
$2,309.78
AESA (Association of Education Service Agencies) 30th Annual
Conference
AESA (Association of Education Service Agencies) 30th Annual
Conference
New Orleans, LA
$2,671.82
New Orleans, LA
$2,662.85
Washington DC
CONFERENCE ATTENDANCE WITHOUT COST TO OAKLAND SCHOOLS
Lori Adkins
School Nutrition Association Committee Days meeting
3
$0.00
Agenda Item Title: Approval of Employee Post-travel Report: August 2015
Purpose: Action
N/A
Recommendation
It is recommended that the Board approve the August 2015 Employee Post-travel report, as
Approvals
Director
Date
Wanda Cook-Robinson
9/28/2015 5:24:00 PM
Date
POST-TRAVEL APPROVAL SUMMARY DOCUMENT
as of August 31, 2015
LAST NAME
BOARD
PREAPPROVAL
FIRST NAME
DATE
APPROVED EVENT
DATE OF EVENT
BOARD
PREACTUAL
APPROVED TOTAL
AMOUNT
COST
AMOUNT
EXPENSE TOTAL
EXCEEDING
SUBMITTED FOR
PREGROUND
OTHER
REGISTRATION POST-TRAVEL
APPROVAL MILEAGE AIRFARE LODGING MEALS TRANSPORTATION EXPENSES
FEE
APPROVAL
Allen
Abby
7/13/2015 CASE Special Ed Legislative Summit
July 11-15, 2015
$2,150.87
$1,587.57
$0.00
$0.00
$380.00
$1,587.57
Aukee
Mary Kaye
7/13/2015 American Economy Symposium
July 14-15, 2015
$1,670.45
$1,614.05
$40.25 $1,120.20
$383.58
$54.54
$15.48
$0.00
$0.00
$1,614.05
Beegle
Dalyce
5/18/2015 ILA Conference 2015
July 18-20, 2015
$1,931.84
$1,877.69
$78.40
$295.20
$797.20 $144.89
$59.00
$145.00
$358.00
$1,877.69
Cassady
Kris
4/27/2015 Audiologist Association Summer Conf.
June 24-26, 2015
$2,094.60
$1,695.54
$55.20
$332.20
$649.60 $195.96
$44.83
$72.75
$345.00
$1,695.54
Cook-Robinson Wanda
7/2/2015
American Economy Symposium
July 14-15, 2015
$1,629.44
$1,643.76
$14.32
$335.00
$96.32
$63.00
$0.00
$0.00
$1,643.76
Cook-Robinson Wanda
2/9/2015
Urban Superintendants of America
July 07-12, 2015
$499.03
$657.08
$158.05
$29.23
$0.00
$50.85
$98.00
$54.00
$425.00
$657.08
Cummings
Laura
5/18/2015 International Society for Technology Ed.
$2,806.25
$2,960.57
$154.32
$92.51 $1,211.20
$887.04 $192.67
$58.15
$155.00
$364.00
$2,960.57
Dean
Bryan
5/18/2015 MITS Conference
June 15-18, 2015
$248.64
$255.30
$255.30
$0.00
DeCourcy
Delia
6/8/2015
July 26-31, 2015
$3,036.70
$2,517.78
$33.70
$493.20
Douglas
Holly
5/18/2015 Connecting with Kids - School Health
Farah
Michele
4/27/2015 Teachers College July Reading Institute
Fase
Elaine
7/13/2015 Fleet Manager & Driver Cert. Training
Fase
Elaine
7/13/2015 Polyplot Training
Fase
Elaine
6/22/2015 Polyplot Training
Flukes
Jonathan
3/30/2015 National Conference Student Assessment
Gallagher
Mike
6/8/2015
Gallagher
Mike
6/8/2015
Gole
Amy
5/18/2015 Adaptive Schools Foundation Seminar
June 30-July 01, 2015
Gole
Amy
Gosen
Dana
6/8/2015
Gosen
Dana
6/8/2015
Jessen
Jill
7/13/2015 ILA Conference 2015
Ketterer
Autumn
Koger
Dawn
Korolden
Summer Institute in Digital Literacy
June 28-July 01, 2015
$0.00 $1,007.54 $200.03
$29.24 $1,120.20
$0.00
$0.00
$0.00
$0.00
$0.00
$255.30
$23.00
$113.00
$700.00
$2,517.78
$715.13
$456.02
$315.10
$3,336.94
$34.62
$0.00
$0.00
$0.00
$0.00
$456.02
$508.20 $1,473.38 $345.74
$125.00
$25.00
$825.00
$3,336.94
July 22-23, 2015
$433.70
$227.35
$107.40
$0.00
$119.95
August 4-6, 2015
$703.50
$541.88
$287.50
$0.00
$247.18
$0.00
$0.00
$0.00
$0.00
$227.35
$7.20
$0.00
$0.00
$0.00
July 20-22, 2015
$639.70
$467.40
$227.70
$0.00
$239.70
$541.88
$0.00
$0.00
$0.00
$0.00
June 22-24, 2015
$2,529.00
$2,269.53
$46.00
$747.20
$467.40
$647.07 $164.26
$40.00
$0.00
$625.00
$2,269.53
Site Visit - Math/Science Partnership
July 14-18, 2015
$1,420.44
$765.18
$492.44
$0.00
$188.68
Site Visit - Math/Science Partnership
June 22-26, 2015
$1,075.45
$221.81
$202.98
$0.00
$0.00
$84.06
$0.00
$0.00
$0.00
$765.18
$18.83
$0.00
$0.00
$0.00
$564.32
$279.42
$158.04
$0.00
$221.81
$121.38
$0.00
$0.00
$0.00
$0.00
June 18-19, 2015
$1,113.32
$1,020.27
$158.04
$279.42
$0.00
$283.56
$29.67
$0.00
$0.00
$549.00
$1,020.27
MI Council for Teachers of Mathematics
July 29-30, 2015
$756.48
$792.01
MRIS Training
August 4-7, 2015
$823.99
$756.95
$158.48
$0.00
$378.28
$85.25
$0.00
$35.00
$135.00
$792.01
$157.55
$0.00
$457.80 $141.60
$0.00
$0.00
$0.00
July 18-20, 2015
$1,681.05
$1,524.48
$756.95
$49.96
$305.18
$597.90 $110.44
$54.00
$88.00
$319.00
$1,524.48
5/18/2015 Alexander Graham Bell Symposium
July 09-11, 2015
$2,145.55
4/14/2015 Shifting Mindsets Summit-Early Childhood
June 03-05, 2015
$805.84
$1,551.06
$42.55
$242.20
$390.40 $163.41
$29.50
$88.00
$595.00
$1,551.06
$658.26
$184.00
$0.00
$201.96
$42.30
$0.00
$0.00
$230.00
Matthew
9/22/2014 MAASE Meeting
June 09-10, 2015
$658.26
$748.50
$154.15
$139.15
$0.00
$0.00
$0.00
$0.00
$0.00
$15.00
Korolden
Matthew
5/18/2015 Transition Outcomes Projects - MI TOPS
$154.15
June 16-17, 2015
$473.81
$263.83
$138.83
$0.00
$75.00
$0.00
$0.00
$0.00
$50.00
Lockman
Cindy
$263.83
3/10/2015 MI Skills USA State Conference
April 17-19, 2015
$540.00
$403.24
$0.00
$0.00
$246.34
$86.90
$0.00
$0.00
$70.00
Lukwago
$403.24
Moses
3/30/2015 Business Professionals of America Conf.
May 05-10, 2015
$2,696.00
$2,074.02
$0.00
$332.20 $1,318.45 $224.37
$34.00
$50.00
$115.00
$2,074.02
MacQuarrie
Lara
4/14/2015 Learning Forward Conference
June 29-July 02, 2015
$1,834.01
$1,589.17
$247.52
$0.00
$428.00
$36.65
$0.00
$0.00
$877.00
$1,589.17
Markavitch
Vickie
3/30/2015 MAISA 2015 Summer Conference
June 17-19, 2015
$732.68
$233.63
$108.68
$0.00
$124.95
$0.00
$0.00
$0.00
$0.00
$233.63
Markavitch
Vickie
6/22/2015 Testify on Teacher Evaluation Bill
June 16, 2015
$305.00
$193.14
$0.00
$0.00
$193.14
$0.00
$0.00
$0.00
$0.00
$193.14
Morin
Ben
June 30-July 01, 2015
$562.89
$434.35
$156.61
$0.00
$242.76
$34.98
$0.00
$0.00
$0.00
$434.35
Olds
Duane
3/10/2015 MI Skills USA State Conference
April 17-19, 2015
$500.00
$371.87
$0.00
$0.00
$246.34
$35.53
$0.00
$5.00
$85.00
$371.87
Orris
Sara
5/18/2015 Connecting with Kids - School Health
June 18-19, 2015
$689.83
$585.63
$289.80
$0.00
$281.84
$13.99
$0.00
$0.00
$0.00
$585.63
Rich
Janice
June 24-26, 2015
$2,118.17
$1,766.81
$102.35
$332.20
$649.60 $245.08
$44.83
$47.75
$345.00
$1,766.81
Roy
Christina
5/18/2015 Alexander Graham Bell Symposium
July 09-11, 2015
$2,159.35
$1,477.78
$56.35
$242.20
$390.40
$76.33
$29.50
$88.00
$595.00
$1,477.78
Santoro
Mary Anne
June 24-26, 2015
$2,110.30
$1,795.75
$43.30
$332.20
$649.60 $257.07
$44.83
$123.75
$345.00
$1,795.75
Schmidt
Cathy
June 09-10, 2015
$708.74
$183.32
$98.32
$0.00
$0.00
$0.00
$0.00
$0.00
$85.00
$183.32
Schmidt
Cathy
5/18/2015 Project SEARCH National Conference
July 13-17, 2015
$2,365.80
$1,741.91
$66.20
$494.20
$717.50
$43.01
$46.00
$25.00
$350.00
$1,741.91
Scott
Eric
2/9/2015
April 14-19, 2015
$2,391.82
$2,349.36
$29.82
$448.20 $1,151.16
$51.14
$59.04
$50.00
$560.00
$2,349.36
Smerigan
Marie
6/22/2015 MI Council for Teachers of Mathematics
July 29-30, 2015
$908.87
$210.00
$0.00
$0.00
$40.00
$0.00
$0.00
$35.00
$135.00
$210.00
Wolschlager
Michelle
April 14-15, 2015
$688.92
$92.97
$77.97
$0.00
$0.00
$0.00
$0.00
$0.00
$15.00
$92.97
Wolschlager
Michelle
June 09-10, 2015
$688.92
$122.97
$77.97
$0.00
$0.00
$0.00
$0.00
$0.00
$45.00
$122.97
June 29-July 03, 2015
$0.00
$0.00
$881.40 $273.48
$4,175.62
National School Social Work Conference
June 18-19, 2015
$0.00
$140.92
(For Expenditures)
Agenda Item Title: Contract Modification: Thomas J. Diehl, CPA
Purpose: Action
Presenter(s): Dr. Vickie L. Markavitch, CEO for Cost Recovery Field Services
Mr. Roland Hill, Program Director - Joblink
On October 27, 2014 and June 22, 2015, the Board of Education approved a contract and contract
modification to RFP # 15-0002 for Workforce Development Consulting Services with Thomas J.
Diehl, CPA. Mr. Diehl has been providing consulting services to the JobLink Service Center on
assisting with design improvements to program services, cost allocation, program performance and
monitoring, federal, state and local regulations for Employment and Training programs and
providing resolution assistance to program monitoring findings and assisting in development
corrective action plans. Mr. Diehl is also working with JobLink to ensure our program structure is in
compliance with the new Workforce Innovation and Opportunity Act (WIOA) regulations and
guidelines as we transition from the Workforce investment Act (WIA). We will continue to utilize
the consultant’s detailed expertise to assist with the development of processes, procedures and
training of staff related to new WIOA services. Due to additional federal, state and local reporting
requirements to WIOA, we have the need to utilize his services more frequently than anticipated.
Therefore, we are requesting to increase his contract by $15,000 which is in effect through
October 31, 2015 as he continues to be valuable in guiding us through the federal rules and
regulations.
Expenditures
FY15
107
702
0361 0000 0000 3190
$64,000.00
Total: $64,000.00
Recommendation
with Thomas J. Diehl, CPA increasing the amount by $15,000.00 from $49,000.00 to an amount
not to exceed $64,000.00 for the period November 1, 2014 to October 31, 2015, as presented by
the Administration.
Approvals
Roland Hill
9/24/2015 11:57:35 AM
Director
Date
Dawn Styma
9/29/2015 11:23:13 AM
Finance Approver
Date
Anna Marie Andrew
9/29/2015 2:46:22 PM
Purchasing Agent
Date
Vickie Markavitch
10/1/2015 10:40:47 AM
Date
(For Expenditures)
Agenda Item Title: Contract Award (RFP award): NonProfit Technologies, Inc.
Purpose: Action
Presenter(s): Dr. Vickie L. Markavitch, CEO for Cost Recovery Field Services
Mr. Roland Hill, Program Director - Joblink
#6 Foster Communication and Engagement
On regular intervals, the Michigan Works! JobLink Service Center (JobLink) retrieves information
from Oakland Schools accounting system and inputs it into their Abila/Sage Accounting (MIP)
Software system to allocate costs to the various funds. Oakland Schools requested proposals from
Authorized MIP Resellers to help assess the current MIP software configuration and implement
system changes to streamline process while maintaining strong internal controls. The objective is
to allow JobLink to seamlessly retrieve data from the parent organization and import that data into
the MIP system providing the ability to generate needed reports for analysis, estimating, cost
allocation to produce invoicing to multiple fund sources.
Oakland Schools' Office of Procurement & Contracting (OPC) released a Request for Proposal (RFP)
#16-0003 for Abila/Sage Fund Accounting (MIP) on August 11, 2015. Fourteen (14) vendors
downloaded the RFP; proposals were received from one (1) vendor (see attached spreadsheet).
The proposal was analyzed by staff members of JobLink and OPC. An evaluation committee
comprised of staff from JobLink and OPC evaluated the proposal and conducted an interview with
NonProfit Technologies, Inc. The committee recommends award to NonProfit Technologies, Inc.
because of their demonstration of extensive knowledge and understanding of MIP and of expenses
pertaining to Workforce Development Agencies. This is a three (3) year contract beginning on
October 7, 2015 through September 30, 2018.
Year one includes software, professional services, installation, and optional integrated 3rd party
applications for Fiscal Year 2015-2016 in the amount not to exceed $67,236.60.
Year two includes professional services, ongoing training, and support, and software maintenance
for Fiscal Year 2016-2017 in the amount not to exceed $30,039.60.
Year three includes professional services, ongoing training, and support, and software maintenance
for Fiscal Year 2017-2018 in the amount not to exceed $30,039.60.
Expenditures
FY16
107
702
0361 0000 0000 3190
$43,000.00
FY16
107
702
0361 0000 0000 3450
$21,242.00
FY16
107
702
0361 0000 0000 4140
$2,994.60
FY17
107
702
0361 0000 0000 3190
$17,050.00
FY17
107
702
0361 0000 0000 3450
$9,995.00
FY17
107
702
0361 0000 0000 4140
$2,994.60
FY18
107
702
0361 0000 0000 3190
$17,050.00
FY18
107
702
0361 0000 0000 3450
$9,995.00
FY18
107
702
0361 0000 0000 4140
$2,994.60
Total: $127,315.80
Recommendation
amount not to exceed $127,315.80 to NonProfit Technologies, Inc. for the period October 7,
Approvals
Roland Hill
9/25/2015 1:33:04 PM
Director
Date
Dawn Styma
9/29/2015 11:23:59 AM
Finance Approver
Date
Anna Marie Andrew
9/30/2015 12:06:11 PM
Purchasing Agent
Date
Vickie Markavitch
10/1/2015 10:43:02 AM
Date
SOLICITATION SUMMARY
Number of Bidders
PROJECT NAME: Abila Sage Fund Accounting MIP
BID NUMBER: RFP#16-0003
DUE DATE:
Tuesday, August 25, 2015 1,565 Notified of solicitation
14 Downloaded documents
TIME: 2:00 p.m.
1 Proposal received
NonProfit Technologies, Inc.
YEAR 1 - October 7, 2015 to September 30, 2016
Abila modules:
Price per module
Mark-up
Extended cost
Accounts Payable
$2,495.00
$1,795.00
$3,495.00
$2,495.00
-
$2,495.00
$1,795.00
$3,495.00
$2,495.00
-$1,028.00
$9,252.00
Price per application
Mark-up
Extended cost
$1,995.00
-
$1,995.00
$9,995.00
-
$9,995.00
Advanced Security
Payroll
Purchase Orders w/ Encumbrances
less one-time 10% discount to software only
Total Cost all modules
Integrated 3rd party applications:
DrillPoint - Advanced Reporting for MIP
Gazelle - ITA & Support Service Tracking for MIP
Annual Subscription for up to 25 users. Includes
maintenance and support.
$11,990.00
Total Cost all applications
Annual cost
Software maintenance and support:
$2,994.60
Software Maintenance and Support - Year 1
21% of softtware cost before 10% discount
Professional services estimate:
Installation, Implementation and Training
Daily billing rate (ON
SITE)
Estimated days
Daily (ON SITE)
extended cost
$1,480.00
25
$37,000.00
Estimated cost per
trip
Estimated
number of trips
Extended travel cost
$750.00
8
$6,000.00
If the project is completed in Year 1 (by Dec 31),
the only Professional Services cost in Year 2
would be optional.
Other costs:
Estimate per trip (3 days)
Hotel, Airfare, Car Rental and Meals
note: T & E for onsite is optional per customer
as all Professional Services for our proposed
solution can be delivered remote via the web
NPT will not bill for consultants travel time to/from
project and adhere to Federal GSA Daily Per Diem
Rates
TOTAL COST YEAR 1:
$67,236.60
Mark-up
Extended cost
$9,995.00
-
$9,995.00
Annual cost
$2,994.60
SITE)
$1,480.00
Estimated days
Estimated cost per
trip
$750.00
Estimated
number of trips
3
10
Daily (ON SITE)
extended cost
$14,800.00
would be optional.
Other costs:
$2,250.00
Rates
TOTAL COST YEAR 2:
$30,039.60
Mark-up
Extended cost
$9,995.00
-
$9,995.00
Annual cost
$2,994.60
SITE)
$1,480.00
Estimated days
Estimated cost per
trip
$750.00
Estimated
number of trips
3
10
Daily (ON SITE)
extended cost
$14,800.00
would be optional.
Other costs:
$2,250.00
Rates
TOTAL COST YEAR 3:
$30,039.60
TOTAL COST YEARS 1, 2 AND 3:
$127,315.80

Regular Meeting of the

Transcription

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