Briefing on New Postgraduate Students

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Briefing on New Postgraduate Students
Selamat Datang
WELCOME
欢迎光临
KARIBU
‫اهال وسهال‬
‫میں خوش آمدید‬
1
Selamat Datang to UTM
UTM School of Graduate Studies
2
GETTING TO KNOW THE PROCESS AND
PROCEDURES FOR POST GRADUATE
PROGRAMMES
3
SPS MANAGEMENT TEAM
DEAN
PROF DR ZAIDATUN TASIR
DEPUTY DEAN
(RESEARCH &
SCHOLARSHIP)
DEPUTY DEAN
(ADMISSION &
CUSTOMER RELATION)
DEPUTY DEAN
(ACADEMIC
PROGRAMME)
DEPUTY DEAN (KL
CEE DIRECTOR
INTERNATIONAL ASSOC PROF DR
CAMPUS)
KHAIRIYAH
PROF. DR.
ASSOC PROF DR. ASSOC PROF DR PROF. DR SHA’RI MOHD YUSOF
SAFIAN SHARIF
NOR HANIZA
YUSOF BOON
MD. YUSOF
SARMIN
4
SPS MANAGEMENT TEAM
ACADEMIC
MANAGER
(RESEARCH &
SPONSORSHIP)
ASSOC PROF.
DR AMINAH MD
YUSOF
ACADEMIC
MANAGER
(COURSE
WORK)
DR.
SHAHDAN
SUDIN
ACADEMIC
DEPUTY
ACADEMIC
MANAGER
REGISTRAR
MANAGER
(CORPORATE
ZAINUL
(CEE)
AFFAIRS) DR. MOHD FADZIL RASHID ABU
ASSOC PROF. DR.
BAKAR
DAUD
SHREESHIVADAS
AN CHELLIAPAN
IT MANAGER
DR. MOHD
SHAHIZAN
OTHMAN
5
SPS MANAGEMENT TEAM
ASSISTANT REGISTRAR
(ADMINISTRATION)
CHE NOORLIA SHAARI
SENIOR ASSISTANT REGISTRAR
(RESEARCH & SPONSORSHIP)
HAJAH SABRENA OMAR
ASSISTANT REGISTRAR
(ACADEMIC)
INTAN SHAHNAZ ZULKIFLI
ASSISTANT REGISTRAR
(CUSTOMER RELATION)
MOHD. FATHI SARIMAN
ASSISTANT REGISTRAR
(SPS UTMKL)
NUR HAKIMI KARSONO
SENIOR ASSISTANT
REGISTRAR
(ADMISSION)
HAJAH NOR
AZLINDA ABU
BAKAR
ASSISTANT
REGISTRAR
(ADMISSION)
NAZLIN ALI
ASSISTANT REGISTRAR
(PROGRAM MANAGEMENT)
AHMAD NAJAHALHAYYI ZULKIFLI
FINANCIAL OFFICER
HAZLINDA MOHD NOOR
6
SPS ORGANIZATIONAL CHART
Academic Management And Administration Division
(Administration)
Academic Management And Administration Division
(Academic Affairs)
S
P
S
Administration & human capital
management.
Graduate academic affairs & records.
Academic Management And Administration Division
(Financial)
Financial management affairs.
Admission And Customer Relation Division
(Admission)
Intake, registration & records.
Admission And Customer Relation Division
(Customer Relation)
Corporate relations, marketing and graduate
students activities & welfare
Research And Scholarship Division
Programme Management Division
Research, viva-voce & financial aids.
Management, coordination & monitoring of
coursework,
academic
programme
&
External Programme.
SPS UTM International Campus
Intake, registration & records
– Kuala Lumpur
Information Technology Division
Information system & Resource Centre.
7
Things to REMEMBER!!
Academic Calendar
Course Registration
Pay your Fees
Progress Report for Research
Complete and Attend Examination
for Coursework
8
PROGRAMMES OFFERED

BACHELOR’S DEGREE AWARD

B.Eng / B.Sc / B.Tech / B.Edu / B.Arch / B.Mgt/B.Acc/B.ComSc

Duration: 4 - 5 years
 MASTER’S DEGREE AWARD

9

M.Eng / M.Sc / M.Ed / M.Mgt / M.Arch / MBA

By Taught Course/ Full Research

Duration: Minimum of 1 year (Full Time)
DOCTORAL DEGREES AWARD:

Ph.D / Eng. D.

Full Research Study / Taught Course & Research

Duration: Minimum of 3 years
TYPES OF PROGRAMME
•
Mainstream (Perdana) Programme
– Offered at UTM Johor Bahru campus & City Campus (selected prog.) during
normal working hours
– Student may enroll as full-time or part-time
•
Special Programme (taught course)
– Specially designed for industry/organisation
– Full-time or part-time
•
Offshore (Pesisir) Programme (taught course)
– Part-time prog. for part-time student
– Lecture at UTM campus & selected learning centres
– Lecture during weekends (or evenings)
•
PhD- Industry
– Prog. carried out cooperatively between UTM & industry
– Student must be the staff of the organisation
– Research work is based on the problems in the company
10
MODE OF PROGRAMMES
 Master’s degree by Taught Course
– Courses and Master’s project
– Minimum 40 credit-hours of taught subjects
– Minimum 2 semesters
 Taught Course and Research
– Courses and Master /Doctoral dissertation
 Full Research
– Thesis and oral examination at end of study
11
GRADUATE ON TIME (GOT)
• Graduate-On-Time (GOT) refers to students
who completed their study within normal
duration.
UTM GOT for PhD =
6 semesters
12
GS DURATION OF STUDY
FULL-TIME
PART-TIME
MINIMUM
MAXIMUM
MINIMUM
MAXIMUM
(REGISTERED
SEMESTER)
(SEMESTER)
(REGISTERED
SEMESTER)
(SEMESTER)
Master
Degree
2
(1 year)
6
(3 years)
4
(2 years)
8
(4 years)
*Doctoral
Degree
6
(3 years)
12
(6 years)
8
(4 years)
16
(8 years)
LEVEL OF
STUDY
13
ACADEMIC CALENDAR
• Academic Calendar for 2013/2014 Session
– Full Coursework and Coursework and Research
(Mixmode)
– Full Research
• Download from SPS website
– http://www.sps.utm.my/sps/currentstudents.html
14
ACADEMIC RULES AND
REGULATIONS
Download from SPS Website
http://sps.utm.my/sps/images/academicresources/peraturan-akademik2011.pdf
15
REGISTRATION
• Registration for the programmes
– Full Time
– Part Time
• Course Registration
– COMPULSORY for every semester
– Open one week before commencement of classes every
semester
– Please refer to ACADEMIC CALENDAR at SPS website for
AMENDMENT and WITHDRAWAL of the courses
– LATE REGISTRATION will be penalized RM 25.00/course
– Failure to register course will be TERMINATED
16
COURSE REGISTRATION
• International students are required to take either:
a) Malay Language, or
As part of graduation
requirement
b) Malaysian Culture
• Exemption may be given to those who have already fulfilled
such requirement prior to registration of their respective
programmes of study.
• “Audit” (HS) refers to registration status given to any course
taken which does not meant for gaining credits and has not
computed grade. It assessed based on attendance only. The
course registration is recorded (HS) in the transcript if the
student’s attendance is at least 80% of the total contact hours.
17
COURSE REGISTRATION
• “Compulsary Attendance” (HW) is a registration status of a
course which is stipulated by the faculty and is subjected to
normal assessment. The assessment result is given a grade
of HL (Pass) or HG (Fail). The credit obtained for a “HW”
course is included in the Credit Obtained but not in the Credit
Count. A student who fails must repeat with status HWUM.
• A student may withdraw (TD) any course registered in the
current semester within the prescribed duration subject to
the minimum credits.
• A student who withdraws (TD) all of the courses will be given
a deferment of the study.
18
COURSE REGISTRATION
• Repeat Course (UM) student must redeem the failed
core or compulsory course for graduation. The course
must be registered with UM status. The course grade will
only change if the student passes with a better grade.
The better grade is considered for the computation GPA
and CGPA.
• Redeem Grade (UG) a taught course student is allowed
to redeem the course with the grade B- and below to
improve the grade. The course repeated must be
registered with UG status. The better grade is considered
for the computation GPA and CGPA.
19
COURSE REGISTRATION
• Credit Exemption (CE) student may apply for Credit
Exemption in the first semester of his/her study by
submitting relevant documents. Only courses equivalent
to those at UTM with minimum equivalent grade of B will
be considered for Credit Exemption.
• The maximum total Credit Exemption is 50% of the total
maximum credits for the taught course components of
the study program.
• Approvals for Credit Exemptions will be notice to students in
“Credit Transferred Slip” that can be obtainable from course
registration STUDENT RECORD AND SUBEJCT REGISTRATION
20
COURSE REGISTRATION
• Credit Transfer (CT) student may apply for Credit Transfer
by submitting relevant documents during the period of
study. Only courses equivalent to those at UTM with a
minimum grade of B- will be considered for Credit
Transfer.
• Credit Transfer obtained will be included in the Credit
Count and Credit Obtained.
21
How to register the course?
Get your ACID (http://acid.utm.my)
Go to STUDENT RECORD AND SUBJECT
REGISTRATION (http://pendaftaran.utm.my/sps)
Register the Course
*please refer to your faculty for the course
Print Registration Slip
22
How to get ACID?
Student must get the ACID username to register the
course. Go to http://acid.utm.my
23
How to get ACID?
Go to
http://acid.utm.my
Please login using
ACID account to
change password
Check ACID
Key in your Matric
No. / IC No. / ISID
Please note your
username ACID.
By default IC/ISID for
password
24
How to register the course?
1. Go to STUDENT RECORD AND SUBJECT REGISTRATION
system at http://pendaftaran.utm.my/sps
Please insert your ACID username,
password and faculty to log in and
click enter
25
2. After log in, you will see the main page of
your account.
•
•
Check and print your examination results •
Update your personal data
•
Check your Academic Information
Check your Account Status
26
3. Click on Subjects Offered or refer to your
faculty
Click on Subjects Offered to see the List
of Subjects
27
4. Click on Subject Registration to proceed with
the course registration
Click on Subjects Registration
28
5. Print the Registration Slip
Click and print you registration slip
29
CODE FOR COURSE REGISTRATION
CODES FOR COURSEWORK AND MASTERS PROJECT
• A = Level of study
–
–
–
–
•
•
•
•
•
•
L = Postgraduate Diploma
M = Master
P = PhD
E = Eng. Doctorate
B = Faculty
C = Specialization (Department)
1 = Year of study
2 = Field of study (determined by faculty)
3 = Specialization or Sub-field of study
4 = Credits for the subject
CODING SYSTEM
ABC1234
e.g:
MHD 1513
30
CODE FOR RESEARCH COURSE
CODES FOR RESEARCH COURSE
• A = Level of study
– L , M, P ,E
•
•
•
•
•
B = Faculty
C = Specialization (Department)
1 = Year of study
2 = Field of study (determined by faculty)
3 = type of study and registration mode
–
–
–
–
•
CODING SYSTEM
ABC1234
e.g:
PHM 1100
0 = research, full time
1 = research, part time
8 = taught course & research, full time
9 = taught course & research, part time
4 = zero (0) (research subjects with academic load ≥ 10 credits)
31
CODE FOR FACULTY
CODE
FACULTY
CODE
FACULTY
A
Faculty of Civil Engineering
L
School of Graduate Studies
B
Faculty of Built Environment
M
Faculty of Mechanical Engineering
C
Faculty of Computing
N
UTM AIS
D
UTM Razak School
P
Faculty of Education
E
Faculty of Electrical Engineering
Q
Faculty of Bioscience and Bioengineering
F
UTM Perdana
R
UTM IBS
G
Faculty of Geoinformation and Real
Estate
S
Faculty of Science
H
Faculty of Management
V
Language Academy
I
Faculty of Islamic Civilization
W
Faculty of Biomedical and Health Sciences
J
UTM MJIIT
Y
Faculty of Petroleum and Renewable
Engineering
K
Faculty of Chemical Engineering
32
EXAMPLE OF COURSE REGISTRATION
DOCTOR OF PHILOSOPHY
FULL TIME
PART TIME
SEMESTER
SEMESTER
YEAR
FIRST
SECOND
YEAR
FIRST
SECOND
1
*PAW 1100
PAW 1200
1
PAW 1110
PAW 1210
2
PAW 2100
PAW 2200
2
PAW 2110
PAW 2210
3
PAW 3100
PAW 3200
3
PAW 3110
PAW 3210
4
PAW 4100
PAW 4200
4
PAW 4110
PAW 4210
5
PAW 5100
PAW 5200
5
PAW 5110
PAW 5210
6
PAW 6110
PAW 6210
7
PAW 7110
PAW 7210
8
PAW 8110
PAW 8210
9
PAW 9110
PAW 9210
* PAW – Example for Faculty of Civil Engineering code of programme
33
EXAMPLE OF COURSE REGISTRATION
Master by RESEARCH
FULL TIME
PART TIME
SEMESTER OF STUDY
SEMESTER OF STUDY
YEAR
1ST
2ND
YEAR
1ST
2ND
1
*MEE 1100
MEE 1200
1
MEE 1110
MEE 1210
2
MEE 2100
MEE 2200
2
MEE 2110
MEE 2210
3
MEE 3110
MEE 3210
4
MEE 4110
MEE 4210
* MEE – Example for Faculty of Electrical Engineering code of programme
34
EXAMPLE OF COURSE REGISTRATION
Master by COURSEWORK and RESEARCH
(MIXED MODE)
FULL TIME
PART TIME
SEMESTER OF STUDY
SEMESTER OF STUDY
YEAR
1ST
2ND
YEAR
1ST
2ND
1
MCS 1180
MCS 1280
1
MCS 1190
MCS 1290
2
MCS 2180
MCS 2280
2
MCS 2190
MCS 2290
3
MCS 3190
MCS 3290
4
MCS 4190
MCS 4290
* MCS – Example for Faculty of Computing code of programme
35
TERMINATED STATUS STUDENT
(Not Register Any Courses )
• Students may appeal using Application For Reinstatement Of Terminated
Status Form obtainable from the Faculty/School /Centre or SPS website.
• Students is required to get the support of the Main Supervisor (for
research mode student) or the support of the Deputy Dean (Academic)
of the Faculty/School/Centre (for Coursework and Mix mode student)
before submitting the form to SPS.
• Approval to reinstatement of Terminated Status can only be given if the
period of terminated status is not more than two (2) semesters at any
one time, subject to the remaining period of study were still there.
• Appeal from students whose have been given Terminated Status by
more than two (2) semesters will not be considered. Students have to
re-apply for admission as new students
• Students have to pay a fine of RM250.00 before re-registration.
36
DEFERMENT OF STUDIES
• Student must FILL the Deferment form and submit
the COMPLETE form to SPS. You can get the form at
faculty counter or download from SPS website.
• Deferment because of military/medical reasons WILL
NOT BE COUNTED in the duration of study
• Other reasons WILL BE COUNTED in the duration of
study
• Deferment of more than two (2) consecutive
semesters is not allowed. A student who fails to
register after deferment of two (2) consecutive
semesters may be terminated.
37
CONVERSION OF REGISTRATION STATUS
• Students are ALLOWED to convert their
registration status ONCE during the duration
of study
• Convert from FULL TIME to PART TIME or vice
versa
• Conversion is NOT ALLOWED in FINAL
SEMESTER
38
STUDY LEAVE
• By COURSEWORK
– Mid semester break
– Semester Break
– Absent not more than 20%
• By RESEARCH
– Study leave 30 days per year with permission of
supervisor and approval of faculty
– Obtaining formal permission to SPS
39
ACADEMIC STANDING
FOR COURSEWORK
MARKS
90 - 100
80 - 89
75 - 79
70 - 74
65 – 69
60 – 64
55 – 59
50 – 54
45 – 49
40 – 44
35 - 39
30 – 34
00 - 29
GRADE
A+
A
AB+
B
BC+
C
CD+
D
DE
POINTS
4.00
4.00
3.67
3.33
3.00
2.67
2.33
2.00
1.67
1.33
1.00
0.67
0.0
LEVEL OF ACHIEVEMENT
EXCELLENT PASS
GOOD PASS
PASS
FAIL
40
ACADEMIC STANDING
FOR COURSEWORK & RESEARCH (MIXED-MODE)
ACADEMIC
STANDING
CONDITION
TO PROCEED
WITH THE
STUDY
AWARD OF
THE DEGREE
MM
TM
GG
KB
KS
KS
QUALIFIED
QUALIFIED
TERMINATED
QUALIFIED
NOT QUALIFIED
NOT QUALIFIED
MM
KS
QUALIFIED
NOT QUALIFIED
KS
(GG)
TM
GG
MM
TM
KG
KG
KG
QUALIFIED
TERMINATED
TERMINATED
TERMINATED
NOT QUALIFIED
NOT QUALIFIED
NOT QUALIFIED
NOT QUALIFIED
CGPA  2.67
GG
KG
TERMINATED
NOT QUALIFIED
DISSERTATION/
CGPA
RESEARCH
GRADE
GOOD PASS
(KB)
CGPA  3.00
CONDITIONAL
PASS (KS)
2.67  CGPA 
3.00
FAIL
MM
TM
GG
SATISFACTORY
UNSATISFACTORY
FAIL
41
GRADE POINT AVERAGE (GPA)
• Example of calculation:
Students taking 3 courses (equivalent to 9 credits in total)
• Results for the first semester:
Grade Point Credits
MKE 1103
A
4.0
3
MKE 1203
A3.7
3
MKE 1303
B2.7
3
• CPA = GPA = Grade Point Average = 3(4) + 3(3.7) + 3(2.7)
9
GPA = 3.46
42
CUMMULATIVE POINT AVERAGE (CPA)
•
•
Example of calculation:
Students taking 3 courses (equivalent to 9 credits in total in 1st Semester
and 9 credits in total in 2nd Semester)
Results for the 2nd semester:
Semester 1
Grade/Point/Credits
Semester 2
MKE 1103
A/4/3
MKE 1403
B-/2.7/3
MKE 1203
A-/3.7/3
MKE 1503
C/2/3
MKE 1303
B-/2.7/3
MKE 1603
B/3/3
GPA =
CPA =
Grade/Point /Credits
Grade Point = 3(2.7) + 3(2) + 3(3) = 2.57
Average
9
Cumulative Point = 2.57(9) + 3.46(9) = 3.02
Average
18
43
APPEAL AGAINST
RE-ASSESSMENT/EXAMINATION RESULTS
• Get opinion from supervisor or faculty
– try to solve at the faculty level first
• Send appeal letter to faculty or SPS within 14
days after approval from the Senate Standing
Committee for Examination or Examination
Results and before the Senate meeting on the
results.
44
GRADUATION REQUIREMENTS
• A student is only qualified to be awarded a
postgraduate degree/diploma/certificate after
fulfilling the following conditions:
a) Obtained the total Credits for Graduation as determined by
the curriculum of the program with academic standing of
Good Pass (KB);
b) Pass all the courses required by the program and pass
thesis/dissertation (if required);
c) Submit an application for conferment of a degree;
d) Paid all fees;
e) Fulfilled other requirements
45
GRADUATION REQUIREMENTS
• Students who have completed a period of study but did
not meet the requirements for the award will be given
status of a Fail Dismissal (KG) and will be dismissed from
the study
• Students may apply for admission to the postgraduate
programs subject to the condition it was pursuing
studies in different areas and supervised by different
supervisors.
46
MASTERS PROJECT
• One of the requirement for graduation
(coursework programme).
• Implemented in 2 Semesters:– Master’s Project 1
– Master’s Project 2
• Supervised by at least ONE of the graduate
staff.
47
DISSERTATION
• “Taught Course and Research Study” refers to
postgraduate studies implemented by a
combination of taught course and research.
• One of the requirement for graduation (Taught
Course and Research Study program).
• The research component (dissertation) is
normally carried out after completed all taught
courses required by the curriculum of the
program
• Supervised by at least ONE of the graduate staff.
48
RESEARCH PROGRAMMES
• Master by Research
• Doctor of Philosophy
49
ACADEMIC LOAD FOR RESEARCH
STUDENTS
• Masters Degree
– Masters’ Thesis : Minimum 40 credit - 1600 hrs
• Doctor of Philosophy
– PhD Thesis : 90 credit - 3600 hrs
• Comparison
– Masters Projects -(12 credits) - 480 hrs
– Bachelors Degrees Projects – (4 credits) - 160 hrs
50
1ST ASSESSMENT FOR RESEARCH
STUDENT
PROGRAMME
MASTERS
DOCTOR OF
PHILOSOPHY
SEMESTER OF STUDY
FULL TIME
PART TIME
2
3
3
5
51
PROGRESS REPORT
• Progress report MUST BE SUBMITTED EVERY SEMESTER by
ONLINE.
• Go to http://spsapp3.utm.my:8080/gsmsv21/portal/index.jsp
52
1. Select Student UTM tab
2. Click Login
Click on Student UTM
and click LOGIN
53
3. Insert your ACID username
4. Click Login
Click on Student UTM
and click LOGIN
54
5. Click on Research Tab
55
6. Find Log Book or Progress Report
and proceed with the process
LOG BOOK
1ST ASSESSMENT PROPOSAL
DEFENSE
PROGRESS REPORT
56
EVALUATION OF PROGRESS REPORT
57
CONTINUOUS ASSESMENT / FINAL ASSESMENT
AND ACADEMIC ACHIEVEMENT FOR RESEARCH
•
Continuous Assessment consist of
–
–
–
•
Continuous Achievement
–
–
–
•
Satisfactory (MM) – KB
Unsatisfactory (TM) – KS
Fail (GG) - KG
Final Evaluation
–
•
Assessment Level 1
Assessment Level 2
Research Progress Report for every semester
VIVA (Oral Examination) – End of Study Period
Achievement of Final Evaluation
–
–
Pass with Correction (minor/major)
Fail
58
CONTINUOUS ASSESMENT / FINAL ASSESMENT
AND ACADEMIC ACHIEVEMENT FOR RESEARCH
PROGRAMME
EVALUATION (LEVEL 1)
EVALUATION (LEVEL 2)
Masters
(Full Time)
Semester 1
Semester 2
Masters
(Part Time)
Semester 2
Semester 3
PhD
(Full Time)
Semester 2
Semester 3
PhD
(Part Time)
Semester 2
Semester 4
59
SUPERVISION
• Main Supervisor from University’s Academic
Staffs (Graduate Staff)
• Co supervisor from University’s Graduate
Staffs OR Outside the University
• Supervision schedules arranged between
supervisors and students (Log Book from GSMS)
60
REQUIREMENT FOR SUPERVISOR
APPOINTMENT
The main supervisor must be
a full time UTM staff from
the graduate faculty.
The supervisor for the
doctoral candidate must
possess a minimum of a
doctoral degree.
A UTM lecturer who is not a
graduate faculty may only
be a co – supervisor.
A lecturer who is registered
either as a full-time or parttime student at any
institutions of higher
learning cannot be a
supervisor.
If the supervisor retires from
service or transfers from
UTM, a new supervisor must
be appointed.
The supervisor is appointed
based on his/her integrity,
expertise and
professionalism.
The supervisor must not be
in any way closely related to
the student.
61
APPOINTMENT OF THE
SUPERVISOR
The supervisor is appointed
by the School of Graduate
Studies based on faculty’s
recommendation.
A co-supervisor who is not
from UTM is appointed by
the School of Graduate
Studies on behalf of the
University but without any
financial aid from the School
62
RESPONSIBILITIES OF A
SUPERVISOR
The supervisor must ensure
that the student has a plan for
the research to be conducted
and give necessary advice
needed whether on academic
or personal matters.
63
RESPONSIBILITIES OF A SUPERVISOR
– DURING RESEARCH
Provide guidance on the
expected design and quality
of research.
Assist in conducting the
fieldwork/survey.
Ensure that the student keeps
abreast with the development
in the research field.
Give advice on the deadlines
for each stage of research.
Review research papers and
returns them with
constructive comments within
an appropriate period of time.
Encourage the student to
produce more publication.
Make assessment and submit
the research progress report
every semester.
Ensure that the student
adheres to safety procedures
while in the lab and during
fieldwork.
Propose names of internal
and external examiners.
Ensure that the student in
informed of all university
regulations and matters
related to registration.
Review and ensure that the
thesis has reached the level
worthy of an award prior to
submission to the School of
Graduate Studies for
examination purpose.
Conduct regular scheduled
meeting sessions.
64
RESPONSIBILITIES OF A SUPERVISOR –
DURING AND AFTER ORAL EXAMINATION
During Oral Examination
• Attend the oral examination
session.
• Give attention to the result of
the examination especially the
corrections decided by the
examination panel.
After the oral examination
• Ensure that the student
understands and accepts all the
corrections decided by the
examination panel.
• Guide and assist the student to
complete the thesis for
reexamination purpose if
required.
• Review the thesis before the
thesis is submitted for correction
validation by the examiner or for
reexamination.
65
VIVA – VOCE
EXAMINATION
66
RESEARCH STUDENT
EXAMINATION
Register
Research Under
Supervision
Progress Report
Every Semester
Proposal
Presentation &
Evaluation
VIVA - VOCE
Thesis Submission
for Examination
Appointment of
Examiner (JAPSU)
Notification of
Thesis Submission
(3 Month)
Resubmission
Senate
Committee
Approval (JKTS)
Graduation
Correction
67
PLAGIARISM CHECK
REQUIREMENT
Senate
University only
allow ≤ 20%
Similarity Index
68
THESIS SUBMISSION REQUIREMENT
FOR EXAMINATION
Supervisor Approval
Thesis is ready to be
evaluated
Plagiarism check
Verification
Fulfill the Post
Graduate Academic
Rules & Regulation
Complete all the
required forms
Format of the thesis
must follow UTM
Thesis Manual (2007
Edition)
Guidelines & Forms
can be downloaded
at www.sps.utm.my
69
RESEARCH STUDENT ROLES
& RESPONSIBILITIES
Register Research
Courses Every
Semester
Make sure that
there is no
outstanding fee
every semester
Submit progress
report to
supervisor every
semester
Schedule a
meeting with a
Supervisor
Comply all the Post
Graduate Rules &
Regulation for
Graduation
Make a plan for
the research
progress
Have a
professional
relationship with
Supervisor
Produce
Publication
Practice a good
research ethics
70
DON’T FORGET !!!
Refer your ACADEMIC CALENDAR
Pay your FEES
REGISTER your COURSES
Fill your PROGRESS REPORT (Research students)
Complete and Attend EXAMINATION for Coursework
and Mixed Mode
71
FINANCIAL AID
SCHEMES FOR
GRADUATE STUDENTS
UTM SCHOLARSHIP
Five (5)limited financial aid schemes:
SCHEME 1 : UTM Zamalah for Doctoral degree
programmes
SCHEME 2 : UTM Zamalah for Master’s degree
programmes
SCHEME 3 : International Doctoral Fellowship (IDF)
for Doctoral degree programmes
SCHEME 4 : Graduate Assistantship
SCHEME 5 : Ainuddin Wahid Scholarship
SCHEME 1 : UTM Zamalah for
Doctoral degree programmes
The scholarship are awarded on yearly basis where
each student will be assessed based on his/her
academic performance before an extension to the
subsequent year granted.
The benefits of scholarship scheme :
Exemption of study fees
Monthly
allowances
of
RM2000.00
RM2600.00
Thesis Allowance RM2000.00
–
SCHEME 2 : UTM Zamalah for
Master’s degree programmes
The scholarship are awarded on yearly basis where
each student will be assessed based on his/her
academic performance before an extension to the
subsequent year granted.
The benefits of scholarship scheme:
Exemption of study fees
Monthly allowances of RM1,000
REQUIREMENT TO APPLY UTM ZAMALAH FOR
DOCTORAL & MASTER’S DEGREE PROGRAMME
To be eligible, an applicant for the UTM Zamalah scholarship scheme must be:
Malaysian
Citizen
The award
covers tuition
fees and
monthly
allowances
Registered as a
full-time
PhD/Master by
research
student at the
university.
REQUIREMENT
35 years old
and below
Not currently
working or
receiving any
form of
financial aid
from other
sources.
SCHEME 3 : International Doctoral
Fellowship (IDF) for Doctoral degree
programmes
The International Doctoral Fellowship (IDF) are
offered to outstanding International students who
are registered in any Doctoral degree research
programme at Universiti Teknologi Malaysia. The
fellowship are awarded on the yearly basis where
each student will be assessed based on his/her
academic performance before an extension to the
subsequent semester granted.
The Fellowship covers part of the tuition fees.
REQUIREMENT TO APPLY INTERNATIONAL
DOCTORAL FELLOWSHIP FOR DOCTORAL
DEGREE PROGRAMME
To be eligible, an applicant for the IDF scholarship scheme must be:
A non-citizen
of Malaysia
The award covers
tuition fees only
Registered as a fulltime PhD student at
the university
Not currently working or
receiving any form of
financial aid from other
sources
SCHEME 4 : Graduate Assistantships (GA)
UTM provides a limited number of financial aids in the form of
Graduate Assistantship. The main objective of the scheme is to provide
opportunities for students to work as well as study. Under this
scheme, a student will work on hourly basis to assist his/her lecturer
on the following
1. Prepare teaching material for a
lecture
3. Assist
students in
tutorials
4. Grade
students
assignments
2. Assist in laboratory
demonstration or experiments
5. Other
related
teaching and
learning duties
6. Paid by hourly
rate of RM50. A
maximum amount
per month is
RM600.00
SCHEME 5 : Ainuddin Wahid Scholarship
To be eligible, an applicant for the Ainuddin Wahid scholarship scheme
must be:
Malaysian Citizen
Minimum Band 5 in
MUET exam
Registered as a full-time
PhD student at the
university
CGPA 3.5 and above
in Bachelor degree
35 years old and below
Not currently working
or receiving any form
of financial aid from
other sources
Ainuddin Wahid Scholarship
• Provision of RM10 million for 5 years duration.
• Allocation of 5 UTM PhD students per year.
• Each scholarship worth approximately RM400,000 for a
duration of 36 months period or 3 years of study period.
• Scholarship for successful candidates covers the
followings:
NO.
1
2
3
4
5
ITEMS
Tuition Fee (36 months)
Living Allowance (RM4000 x 36 bulan)
Research Allocation
Attachment Overseas
Incentives
-Cost of paper presentation
-Product Generating Insentive
-Cost of copyright/pattern
-Human Capital Program Incentive
-Publication Incentive
RM
18,000
144,000
30,000
60,000
Total
342,000
40,000
15,000
15,000
10,000
10,000
Cont.
BRIEFING SCHEDULE FOR NEW POSTGRADUATE
STUDENTS SEMESTER 2 2013/2014
FACULTY
DATE
Faculty of Science
9 February 2014
(Sunday)
(FS)
Faculty of Management
(FM)
TIME
3.30 pm
VENUE
ACTIVITY
Dewan Kuliah 1
C 17
Fakulti Sains
UTM, Johor Bahru
* Briefing On Faculty
Regulations/Subject
(Prof. Dr. Wan Aini Wan
Ibrahim)
GF02, Block T08
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Dr. Khairiah binti Soehod)
Seminar Room C15 206,
Faculty of Education
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
( Dr. Azlina binti Mohd.
Kosnin)
Lecture Room 1
Block C06,
Faculty of Geoinformation
Science & Engineering
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Ass. Prof. Dr. Zulkepli bin
Majid )
Seminar Room 1
Level 2 Block A V01
Faculty of Bio Science &
Medical Engineering
Taman University, Johor
Bahru
* Briefing on Faculty
regulations/subject
(Assoc. Prof. Dr. Fahrul Zaman
bin Huyop)
Dewan Al-Marbawi
Faculty of Islamic Civilization
UTM,Johor Bahru
* Briefing on Faculty
regulations/subject
(Dr. Ahmad Muhyiddin bin Hj
Hassan))
Bilik Mesyuarat Utama (BMU)
CICT
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Dr. Batiah Mahadi)
1.00 pm – 2.00 pm
9 February 2014
(Sunday)
9.00 am – 12 pm
Faculty of Education
(FP)
7 February 2014
(Friday)
Faculty of
Geoinformation &
Real Estate
(FGHT)
10 February 2014
(Monday)
9.30 am
Faculty of Bio Science &
Medical Engineering
(FBME)
12 February 2014
(Wednesday)
2.30 pm
Faculty of Islamic
Civilization
(FTI)
7 Februari 2014
(Friday)
International Business
School
(IBS)
(JOHOR BAHRU)
15 February 2014
(Saturday)
10.00 am
9 am – 12 pm
82
BRIEFING SCHEDULE FOR NEW POSTGRADUATE
STUDENTS SEMESTER 2 2013/2014
FACULTY
DATE
TIME
Faculty of Built Environment
(FAB)
9 Februari 2014
(Sunday)
9.30 am - 11.30 am
Faculty of Computing
(FC)
9 February 2014
(Sunday)
Faculty of Civil Engineering
(FKA)
9 Februari 2014
(Sunday)
Faculty of Mechanical
Engineering
(FKM)
VENUE
ACTIVITY
Seminar Room 2
Faculty of Build Environment
B12
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Assoc. Prof. Dr. Ismail bin Said)
Seminar Room,
Faculty of Computing
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Assoc. Prof. Dr. Siti Zaiton Mohd
Hashim)
9.30 am
Room PBL 1
(M46-248)
Faculty of Civil Engineering
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
( (Assoc. Prof. Dr. Mohd Hanim
Osman/Ass. Prof. Dr. Nazri b Ali)
9 Februari 2014
(Sunday)
2.30 pm
Dewan Kuliah Blok E07
Faculty of Mechanical Engineering
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Prof. Ir. Dr. Roslan Abdul
Rahman)
Faculty of Electrical
Engineering
(FKE)
9 February 2014
9.00 am – 11.00 am
Tutorial Room 1
Block P19A
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Dr. Muhammad Nazir bin
Marsono)
Faculty of Chemical
Engineering
(FKK)
9 February 2014
(Sunday)
9.00 am
Smart Class Room.
Block N29
UTM, Johor Bahru
Faculty of Petroleum
Renewable Energy
Engineering
(FPREE)
12 Februari 2014
(Wednesday)
2.00 pm
(Sunday)
2.30 pm
Bilil 1-1
Blok N01
Faculty of Chemical and Natural
Resources Engineering
UTM, Johor Bahru
* Briefing on Faculty
regulations/subject
(Assc. Prof. Dr. Mohd Ghazali
Mohd Nawawi)
* Briefing on Faculty
regulations/subject
(Assc. Prof. Dr. Azeman bin
Mustafa)
83
Post Graduate Student Society
The Post-Graduate Student Society UTM (PGSS
UTM) is a representative society which is
concerned with all the interests of postgraduate
students at Universiti Teknologi Malaysia.
President: Mohd Shahril Abdul Rahman (FGHT)
Vice President: Chuah Chuan Eng (FKM)
Secretary: Oloruntuba Kayode (FAB)
84
Post Graduate Student Society
85
Post Graduate Student Society
86
Post Graduate Student Society
https://www.facebook.com/PGSSUTM
87
ENJOY YOUR LIFE AT UTM
88

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