CITY O F HILLSDALE

Planning Commission
97 North Broad Street
Hillsdale, Michigan 49242-1695
(517) 437-6449 Fax: (517) 437-6450
CITY OF
HILLSDALE
Planning Commission Agenda
September 15, 2015
I.
Call to Order 5:30
A.
B.
II.
Pledge of Allegiance
Roll Call
Consent Items/Communications
A. Approval of agenda – Action
B. Approval of Planning Commission 8.18.2015 minutes – Action
C. Minutes from the regular meeting of TIFA – 7.21.2015
D. Minutes from the regular meeting of EDC – 8.20.2015
E. Minutes from the regular meeting of City Council – 8.17.2015
III.
Public Comment
Agenda items only IV.
Site Plan Review
A. Final Site Plan for 8 S Manning – Center City Apartments
V.
Old Business
VI.
New Business
A. R2PC Update – Update
VII. Monthly Zoning Ordinance Review
VIII. Economic Development
Projects in the works around town – Mary Wolfram
IX.
Public Comment
X.
Adjournment
Next meeting October 20, 2015 at 5:30 pm
CITY OF
HILLSDALE
Planning Commission
97 North Broad Street
Hillsdale, Michigan 49242-1695
(517) 437-6456 Fax: (517) 437-6450
PLANNING COMMISSION MINUTES
REGULAR MEETING
CITY HALL, 97 N. BROAD ST. 2nd FLOOR
August 18, 2015 at 5:30 PM
I.
Call to Order 5:31 pm
A. Pledge of Allegiance
B. Members present: Laura Smith, Mayor Scott Sessions, Jonathan Smith, Sam Nutter, Eric Moore, Amber
Yoder
C. Others present: Alan Beeker (Zoning Administrator), Mary Wolfram (Economic Development), Travis Berlin,
Thomas Novelly (The Collegian)
D. Members absent: Kerry Laycock (excused)
II.
Consent Items/Communications
A. Amber Yoder moved to accept the consent agenda as presented. Mayor Sessions seconded, motion passed.
III.
Public Comment
No public comment
IV.
Public Hearing
A. Hillsdale City Master Plan – 2015 Amendment – After months of work, the City’s Master Plan is finally ready
to be approved. Chair Smith opened the public hearing. There was no public comment so Chair Smith closed
the public hearing and opened discussion with the Commission. With no discussion from the Commission,
Sam Nutter moved to recommend the amended Master Plan to Council for adoption. Amber Yoder seconded.
Motion passed unanimously.
B. HMC Section 36-275 through and including 36-279 – The ordinance codifies the existing sidewalk amenities
policy. Chair Smith opened the public hearing, Mr. Novelly from The Collegian asked for a brief synopsis.
Chair Smith responded with a brief synopsis. Chair Smith closed the public hearing and opened discussion
with the Planning Commission. With no discussion from the Commission, Mayor Sessions moved to
recommend the new ordinance to Council for adoption. Jonathan Smith seconded. Motion passed
unanimously.
V.
Site Plan Reviews
A. Final Site Plan for Hillsdale College Galloway Parking Lot Expansion – The proposed parking lot is located
on the southwest corner of Galloway and N. West Streets. Mr. Beeker gave a quick overview explaining that
the Engineer from Fleis & Vandenbrink and the City Department Heads had approved the plans. Mayor
Sessions moved to approve the site plan as submitted, Jonathan Smith seconded. Roll call vote. Motion passed
6-0.
VI.
Old Business
A. No Old Business
VII.
New Business
A. R2PC Update – No meeting.
VIII.
Zoning Ordinance
B. Mr. Beeker gave a quick summary of the status of the Landscape and Parking Ordinances.
IX.
Economic Development
Ms. Wolfram informed the Commission of various projects around the City. Hillsdale has been chosen by
MEDC to participate in the Rising Tide program. Ms. Wolfram also shared regarding the change in leadership
at the Chamber of Commerce. 42 Union is waiting on the Development Agreement. The Microbrewery is still
waiting on the deed from the owner.
X.
Public Comment
No public comment
XI.
Adjournment at 6:00 pm – Amber Yoder moved to adjourn, Mayor Sessions seconded, motion passed.
Meeting adjourned.
Next meeting: September 15, 2015 at 5:30 pm.
CITY
OF
HILLSDALE
Tax Increment Finance Authority TIFA
Regular Meeting
3rd Floor City Hall
July 21, 2015
I.
II.
Call to Order at 7:30 am
A. Members Present; Chris Sumnar, Mike Parney, Deb Kamen, Saul Giminez, Rob Socha, John
Spiteri, Cindy Bieszk, Tim Dixon
B. Others present; Alan Beeker (Zoning Administrator), Mary Wolfram (Economic
Development), Ruth Brown (County Commissioner)
C. Members Absent: Kathy Newell (excused), Chris Bahash
A.
B.
C.
D.
Consent Agenda
Minutes from Regular Meeting 5/19/2015 – draft
Minutes: Targeted Development Committee 6/2/2015 – draft
Minutes: Targeted Development Committee 6/22/2015 – draft
Financial Statements
Mike Parney moved to accept the agenda as presented, Cindy Bieszk supported, motion passed.
III.
IV.
Public Comment
Ruth Brown commented that she was here to represent the County and the Annex building.
Appointments and Elections
A. Chair and Vice Chair elections – Deb Kamen moved to nominate Chris Sumnar as Chair and
Mike Parney as Vice Chair, Rob Socha seconded, motion passed.
B. Appointments – Chris Sumnar moved to recommend to Council the reappointment of Mike
Parney to the TIFA Board and moved to set the official number of the TIFA Board at 11
members, Rob Socha seconded, motion passed.
C. Mr. Sumnar suggested Leann Creger as a replacement for Keith Miller.
V.
New Business
A. Mary Wolfram introduced City Manager, David Mackie.
VI.
Committee Reports
A. Façade Grant Committee – Saul Giminez, Chair
1. 76 North Street – The owner, Nancy Luetzow, submitted a grant application that
included window replacement, new roofing and new exterior cladding and trim and
new paint. The estimated cost of the project is $32,917.
a. The Board discussed SHIPO rules and the requirement to retain historical
significance. This building is listed on the register of national historic places as
a contributing building. The main concern was the use of vinyl replacement
windows and whether they should be allowed. Due to the cost of the other
building improvements, with the window replacement estimate removed, the
project still exceeds the $20,000 match amount. Rob Socha moved to approve
the grant provided the monies from TIFA do not go toward the window
replacements, Tim Dixon seconded. Motion passed.
B. Beautification/ Downtown Amenities- Kathy Newell, Chair
1. General Report – multiple large flower pots planted and placed in front of businesses
around the downtown.
2. City Hall Sign – The Committee would like to remove the landscaping around the
existing city hall sign. MDOT has been contacted to find out what is allowed and
construction details for possible screening of the HVAC unit. Deb Kamen suggested
that the existing trees be removed and new compact plantings put back. Mike Parney
agreed that would be the best approach. Mike Parney moved to remove and replace
the existing plantings, Cindy Bieszk seconded, motion passed.
C. Development Plan – Chris Sumnar, Chair
1. General Report – Mr. Sumnar would like to include promotion of downtown events
in the plan. The Committee will meet before the next regular meeting.
D. Targeted Development Committee – Mike Parney, Chair
1. General Report
2. Business Attraction Program (BAP) – Tim moved to accept the BAP with the
amendments discussed (see attachment) and to allow Targeted Development to
modify as needed. Deb Kamen seconded. Motion passed.
3. 23 & 25 N. Broad St. – TIFA would be interested in looking into the building if it
were donated to TIFA. Deb Kamen moved that if the City were to gain control, TIFA
would pursue development or demolition of the building. Rob Socha seconded.
Motion passed.
4. Microbrewery Update – Roy Finch indicated they are working on a business plan.
Kevin Conant indicated that they should be able to close on the building mid-August
and will start developing the building plans with the architect the beginning of August.
VII.
Adjournment – Cindy Bieszk moved, Rob Socha seconded. The meeting was adjourned
at 8:40 am
Next Meeting: September 15, 2015 at 7:30 am.
Business Attraction Program Guidelines
All monies available for retail business on first floor only; no professional services
Must occupy a currently empty building
Available to current building owners who bring in a new business
Requires business plan approval
All buildings would also be eligible for the $10,000 façade grant
Retail business preferred
Redundant businesses discouraged
Extended operating hours preferred
Programs mutually exclusive
OWNER
■
Building Improvement Business Attraction
□ $30,000 1:1 match directed toward a major building renovation
□ Must be a new business to the TIFA district or may be a business that is moving from a leased
space to a purchased building
□ Secured w/. lien or second mortgage
□ Structured as a 5 year forgivable loan;
-if the business stays in business for 5 years in the building, the loan is forgiven
-if the business goes out of business, the loan is repaid
It will be prorated for every year in business, 1/5 of the loan is forgiven
■
Requirements
□ Building must be located in the TIFA district on N. Broad St. or N. Howell St.
□ TIFA monies are spent on code related building improvements/matching funds may be used for
any building improvement
□ Acquisition costs are not included as part of the owner’s match
□ Based on an acceptable, solid 5 year business plan
□ Viable business for min. 5 years
□ 5 year lease required.
RENTAL
■
Business Attraction/Forgivable Loan
□ Up to $10,000
-if the business goes out of business, the loan is repaid
It will be prorated for every year in business, 1/3 of the loan is forgiven
■
Requirements
□ Startup business
□ 3 year lease required
□ For any interior building renovations such as flooring, wall covering, mill work.
□ Extended hours of operation preferred.
□ Improvement receipts must be received within 90 days of business opening
□ Renovation plan must be reviewed and approved by the Façade Committee
CITY OF
HILLSDALE
Economic Development Corporation
97 North Broad Street
Hillsdale, Michigan 49242-1695
(517) 437-6479
EDC MINUTES
REGULAR MEETING
CITY HALL, 97 N. BROAD ST., 2ND FLOOR
August 20, 2015 at 7:30 am
I.
Call to Order 7:30 am
Members Present: David Loader, Gary Wolfram, Barry Hill, Matt Granata, David Foulke, Dean Affholter, Amanda
Janes, Ed Sumnar, Barry Hill, Victoria Bergen
Members Absent: J.J. Hodshire, David Foulke
Others Present: Alan Beeker (Zoning Administrator), Mary Wolfram (Economic Development), Greg Bailey, Lon
King, David Mackie (City Manager), Bruce Sharp (Councilman), Kim Thomas (Assessor)
Consent Items/Communications
A.
B.
C.
D.
E.
Approval of Agenda
Approval of minutes of the EDC regular meeting – June 18, 2015
Approval of minutes of the Architectural Control Committee –June 30, 2015
Approval of minutes of the Architectural Control Committee –August 14, 2015
EDC Financial Statements
Ed Sumnar moved to approve the consent agenda and minutes as amended. Dean Affholter seconded, motion
passed.
II.
Public Comment on Agenda Items
No Public Comment
III.
New Business
A. Election of Officers – annual election of EDC officers and member appointment to the Architectural
Control Committee (ACC). Mr. Sumnar asked if the members currently in the officer positions wished to
continue. Gary Wolfram moved to re-elect the current Chair and Vice-Chair, Ed Sumnar seconded, motion
passed.
1. ACC re-appointments – The current members of the committee are Barry Hill, Matt Granata and
David Foulke. Dean Affholter moved to retain the committee intact, Ed Sumnar seconded. Motion
passed.
B. Three Meadows
1. Amendments to the Rights and Restrictions (R&R), esp. Sec. 2.6 & 2.9 – Ms. Wolfram noted that
Sidewalks there was one item that did not get into the amendments.
i. Ms. Wolfram suggested the removal of the word “Dryvit” and the inclusion of (new
definition)
ii. Sec. 2.9 - Lon King and Greg Bailey had a question on the sidewalk installation, they feel
that the requirement of installing sidewalk by lot should no longer apply since the sales have
not been by lot. It should be according to 3 contiguous “properties” not by “lots”. The ACC
wanted it left as “lot”. Perhaps it should be a minimum lineal footage or purchased frontage.
Change 1 year time frame to 2 years. Remove ACC from taking monies.
iii. Change the Sec. 1.7 from 7 days to 21 days.
iv. Ask Jack to renumber rather than have 8.10-1. Verify with Jack that there is an appeal
process to the Home Owners Association.
v. Matt moved to approved as presented with meeting changes, Dean Seconded, motion
passed.
2. Lot owners meeting date – cannot set a date until the rights and restrictions document is complete.
3. Collection of Homeowners Association fees, Sec. 4.1 – Now that the R&R is amended, should the
fees be collected? The fees would be used to cover maintenance costs.
4. Master plan for the planting of trees, Sec. 2.11 – Gary Stachowicz still needs to design the master
plan for tree plantings.
5. Future plans/marketing/business attraction policy – Councilman Bruce Sharp spoke to the need for
better accessibility into Three Meadows. There should be a road from Bacon St. into the park for
better emergency vehicle ingress and possibly better marketing. EDC will look into the costs of
implementing the next phases.
C. Tax Abatements
1. EDC oversight, Fee schedule, Scoring system – The EDC is the traditional body to deal with tax
abatements. The City Assessor, Kim Thomas and City Manager, David Mackie are asking the EDC
to evaluate whether the City should continue charging fees for the processing of the abatement
applications. Most communities do not charge the fees or require questionnaires, etc. Ed Sumnar
does not like the idea of the fees. He does not feel that the EDC should be involved. Ed Sumnar
suggests that the City Manager and the City Assessor should do all of the abatement scoring and
send it to Council directly without the involvement of EDC. Dean Affholter asked if the EDC
should stay involved in the event that a future City Manager does not agree to allow any tax
abatements. Dean Affholter moved to amend and simplify the process and the EDC would
recommend to Council. David Loader seconded, motion passed.
IV.
Committee Reports
A. Three Meadows
Architectural Control Committee – Barry Hill, David Foulke, Matt Granata
1. Lot purchase update – Two lot sales are pending.
2. HCISD Construction Trades – Chris Eggleston (Trades Instructor) is meeting with the ACC on
Aug. 21 to submit plans and samples for approval.
B. Manufacturing & Technology Park
1. 911 Emergency Services Purchase – Update – The parcel in the Manufacturing Park has been sold
and plans are moving forward with the new office building.
2. Park Certification thru Michigan Economic Developers Association (MEDA) – the inspectors
mentioned that the road infrastructure in the park needs improvement. The inspectors also cited
that the overall appearance did not indicate prosperity. The Committee will create a list of things
that can be done that will improve the park. Ms. Wolfram noted that there is no sign in the park that
has contact information regarding the land for sale. Ms. Wolfram suggested that there be pairings
with future retention visits and other department representatives.
C. Other Projects – Ed Sumnar, Matt Granata, David Loader, Dean Affholter
1. Center for Family Health – construction of the new office building is slated for next year.
2. Advertisements and articles – Ms. Wolfram requested input from the committee regarding
advertising options to pursue in the future.
V.
Economic Development Update/Board Round Table
No comment
VI.
Adjournment at 9:51 am Dean Affholter moved to adjourn, Matt Granata seconded, motion passed.
Next Meeting: 7:30 am, October 15 or 22, 2015
Council Chambers
Hillsdale City Hall
97 N. Broad St.
Hillsdale, MI 49242
August 17, 2015
7:00 p.m.
(517)437-6441
www.cityofhillsdale.org
CITY COUNCIL MINUTES
City of Hillsdale
Regular Meeting
Call to Order and Pledge of Allegiance
Mayor Scott Sessions opened the meeting with the pledge of allegiance.
Motion by Councilperson Kinney, supported by Councilperson Stockford, to excuse the absence of Ward
One Councilperson Watkins from the August 17, 2105 meeting.
All ayes.
Motion carried.
Roll Call
Mayor Scott Sessions called the meeting to order with the following Council members present:
Councilmember Adam Stockford representing Ward One; Councilmember Sally Kinney representing
Ward Two; Councilmembers Emily Stack-Davis and Bruce Sharp representing Ward Three; and
Councilmembers Mary Beth Bail and Patrick Flannery representing Ward Four.
Also present were: City Manager David Mackie, City Clerk Michelle Loren, Kay Freese (HR), Bonnie Tew
(Finance), Chief Scott Hephner (HCPD), Chief Kevin Pauken (HCFD), Keith Richard (DPS), Ruth
Brown, Eldonna Bernath, Samuel Nutter, Julie Beeker, Shirley VanArsdalen, Josh Colletta, Andy Barrand
(HDN), Cindy Bieszk, Chris Sumnar, Penny Swan, Holly Carpenter, Rich Péwé, Mary Wolfram (HPG).
7 Present, 1 Absent
Approval of Agenda
Councilperson Stockford requested New Business Item F. Diversion Program be added to the August 17, 2015
Agenda.
Motion by Councilperson Sharp, supported by Councilperson Davis, to approve the August 17, 2015
Council Agenda as amended.
All ayes.
Motion carried.
Public Comment
County Commissioner Ruth Brown reported there would be a County Commissioners meeting regarding
the Diversion Program scheduled sometime during the week of August 24th and encouraged attendance
by council members.
Chris Sumnar expressed his support of the law office of Marcoux Allen for the city attorney appointment.
Cindy Bieszk, owner of Hillsdale Filling Station, expressed her support of the passing of the overnight
parking ordinance amendment.
Consent Agenda
A. Approval of Bills from claims of July 30, 2015; Claims of $90,632.29; Payroll of
$94,457.70.
B. Committee Reports (Pending Approval)
C. Council Minutes of August 3, 2015
D. July 2015 Code Enforcement Report
Motion by Councilperson Stack-Davis, supported by Councilperson Flannery, to approve the Consent
Agenda as presented. Roll call: Councilpersons Stack-Davis – yes; Flannery – yes; Kinney – yes; Sharp –
yes; Stockford – yes; Mayor Sessions – yes; Bail – yes.
Motion carried 7-0.
Communications and Petitions
None
Introduction and Adoption of Ordinances/Public Hearings
A. Public Hearing: Board of Review Ordinance Amendment. Mayor Sessions opened the publics hearing
in order to receive public comment; no public comment. Mayor Sessions opened the floor for Council
discussion; no comment. Mayor Sessions closed the public hearing.
Motion by Councilperson Kinney, supported by Councilperson Flannery, to adopt Ordinance No. 201511 Amended Board of Review. Roll call; Councilpersons Flannery – yes; Kinney – yes; Sharp – yes;
Stockford – yes; Mayor Sessions – yes; Councilpersons Bail – yes; Stack Davis – yes.
Motion carried 7-0.
B. Public Hearing; Overnight Parking Ordinance Amendment. Mayor Sessions opened the public hearing
in order to receive public comment; no public comment. Mayor Sessions opened the floor for Council
discussion. Councilperson Sharp expressed his concern with the Midtown Parking Lot snow removal
with the passing of the amended overnight parking ordinance.
Motion by Councilperson Stack-Davis, supported by Councilperson Sharp, to adopt Ordinance No. 201512 Overnight Parking Ordinance Amendment. Roll call: Councilpersons Kinney – yes; Sharp – yes;
Stockford – yes; Mayor Sessions – yes; Councilpersons Bail – yes; Stack-Davis – yes; Flannery – yes;
Motion carried 7-0.
Unfinished Business
A. Local Streets Maintenance: None
B. Code Enforcement. None
C. Clerk & Treasurer. None
Old Business
A. 2015 Uniform Service Agreement.
Motion by Councilperson Kinney, supported by Councilperson Stack-Davis, to authorize
the Mayor and Clerk’s signatures on the Arrow Uniform Service Agreement. Roll call:
Councilpersons Sharp – yes; Stockford – yes; Mayor Sessions – yes; Councilpersons Bail –
yes; Stack-Davis – no; Flannery – yes; Kinney – yes; Sharp – yes; Stockford – yes.
Motion carried 7-0.
B. Mayoral Appointment for Legal Services.
Mayor Sessions announced his
recommendation for the appointment of the law firm Marcoux Allen for City legal services.
Mayor Sessions stated he reviewed input by councilmembers from the Special Meeting
regarding legal services held on August 11, 2015 as well as held meetings with both Fink and
Marcoux Allen. Mayor Sessions based his recommendation on consideration of location,
fees, and council consensus.
Motion by Councilperson Kinney, supported by Councilperson Bail, to award legal services
to Marcoux Allen. Roll call: Councilpersons Stockford – yes; Mayor Sessions – yes;
Councilpersons Bail – yes; Stack-Davis – yes; Flannery – yes; Kinney – yes; Sharp – yes.
Motion carried 7-0.
New Business
A. Lot Division Approval for Reconfiguration of Parcels Blackmar & Beebe’s Addition Lots
36-44.
Motion by Councilperson Kinney, supported by Councilperson Stack-Davis, to approve the
Lot division of Lots 36-44, Blackmar & Beebe’s Addition. Roll call: Mayor Sessions – yes;
Councilpersons Bail – yes; Stack-Davis – yes; Flannery – yes; Kinney – yes; Sharp – yes;
Stockford – yes.
Motion carried 7-0.
B. Motion by Councilperson Stack-Davis, supported by Councilperson Bail, to adopt
Resolution No. 3237 John & Ginger Mach NEZ Application. Roll call: Councilpersons
Bail - yes; Stack-Davis – yes; Flannery – yes; Kinney – yes; Sharp – yes; Stockford – yes;
Mayor Sessions – yes.
Motion carried 7-0.
C. Motion by Councilperson Stack-Davis, supported by Councilperson Kinney, to adopt Resolution No. 3238 ISD NEZ application. Roll call: Councilpersons Stack-Davis – yes;
Flannery – yes; Kinney – yes; Sharp – yes; Stockford – yes; Mayor Sessions – yes;
Councilperson Bail – yes.
Motion carried 7-0.
D.. Motion by Councilperson Kinney, supported by Councilperson Bail, to approve the pur-.
chase of BS&A Inventory & Work Order Software and authorize signatures by the Mayor
and Clerk. Roll call: Councilpersons Flannery – yes; Kinney – yes; Sharp – yes; Stockford – yes; Mayor Sessions – yes; Councilpersons Bail – yes; Stack-Davis – yes.
Motion carried 7-0.
E. Motion by Councilperson Stack-Davis, supported by Councilperson Sharp, to approve the
Division of Lot 18: parcel 006-237-340-18 and Lot 19: parcel 006-237-340-19 of Three
Meadows Subdivision. Roll call: Councilpersons Kinney – yes; Sharp – yes; Stockford – yes;
Mayor Sessions – yes; Councilpersons Bail – yes; Stack-Davis – yes; Flannery – yes.
Motion carried 7-0.
F. County Diversion Program. Councilpersons Stockford stated he would like to see Council
step forward in support of the County’s Diversion Program by submitting a letter to the
County stating so. Councilperson Stockford, as well as Councilperson Sharp expressed
strong support of the program as they had worked with individuals from that program
during the Airport Cleanup Project. Councilperson Stockford asked that any councilmember interested in signing a drafted letter of supported should see him.
Miscellaneous
A. Appointments:
Motion by Councilperson Kinney, supported by Councilperson Stockford, to reappoint
Mike Parney to TIFA for a four year term ending July, 2019.
All ayes.
Motion carried.
City Manager Report
City Manager David Mackie reported the Recreation Department had been awarded a grant in the amount
of $7,700 for the purchase of 100 new football helmets. Mr. Mackie reported the Hillsdale
Industrial/Tech Park had been certified, providing another important avenue for marketing. Sunday,
August 23rd at 3:00 a Memorial Dedication was to take place at Oak Grove Cemetery.
General Public Comment
County Commissioner Ruth Brown again spoke in support of the Diversion Program.
Holly Carpenter stated the Story Walk installed by her Girl Scouts troop had been stolen/vandalized the
day after installation and thanked Councilperson Stockford and City Manager Mackie for their help in
restoring it.
Council Comment
Councilperson Sharp replied to Ms. Carpenter’s comments regarding the Story Walk and stated the
community cares about the Girl Scouts.
Councilperson Stockford stated “Go Girl Scouts”
Discussion regarding eligibility and qualifications for running for council seats. Council members agreed
they need to hold further discussion in regard to the possible amendment of charter concerning eligibility
and qualifications of council candidates. It was agreed to place it on the agenda for Council discussion.
Adjournment
Motion by Councilperson Kinney, supported by Councilperson Stack-Davis, to adjourn.
All ayes.
Meeting adjourned.
8;05 p.m.
____________________
Scott M. Sessions, Mayor
_____________________
Michelle Loren, City Clerk
EXISTING ONESTORY BUILDING TO
BE DEMOLISHED
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PR.1
Project #:
P11605
Date:
9/3/2015
HILLSDALE, MI
CITY CENTER APARTMENTS
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PROPOSED EXTERIOR ELEVATIONS