Image co u rte sy o f B risb an e Marke tin g Image

Image courtesy of BCEC
Image courtesy of Brisbane Marketing
Image courtesy of Brisbane Marketing
SPONSORSHIP
PROSPECTUS
1
AN INVITATION TO PARTICIPATE
In November 2016 the Queensland Division of the Australian Acoustical Society and the Acoustical
Society of New Zealand are combining to host the Second Australasian Acoustical Societies’
Conference.
Located at the Brisbane Convention and Exhibition Centre, Acoustics 2016 will provide a unique
opportunity for manufacturers and suppliers to showcase the latest developments in acoustic
instrumentation, software and noise and vibration control products. With an anticipated
attendance of over 250 industry professionals, researchers and educators from Australia, New
Zealand and the rest of the world, there is no better opportunity for a manufacturer or supplier to
present their latest innovations and products to the Australasian acoustics industry.
The theme of the Conference is “Innovate for the Future”. As organisers of the Conference, the
Australian Acoustical Society and the Acoustical Society of New Zealand welcome the participation
of sponsors and exhibitors that are willing to showcase their latest products and services. With six
(6) levels of sponsorship available, there is the opportunity for manufacturers and suppliers to
show their support for the activities and aims of the Australian Acoustical Society and the
Acoustical Society of New Zealand.
In line with the theme of the Conference, Acoustics 2016 is introducing a major innovation to
make the Trade Show more attractive to exhibitors. For the first time, Trade Show exhibitors will
have the opportunity to purchase tickets that allow non-conference attendees that are not
members of the Australian Acoustical Society or the Acoustical Society of New Zealand to attend a
plenary session, morning or afternoon tea and the Trade Show.
On behalf of the Acoustics 2016 Organising Committee we extend an invitation to all companies
and individuals associated with noise and vibration to be part of this exciting event. We look
forward to seeing you in November 2016 and thank you in advance for supporting the Australian
Acoustical Society and the Acoustical Society of New Zealand.
Dr Michael Hayne
Australian Acoustical Society
Acoustics 2016 Conference Chair
[email protected]
James Whitlock
Acoustical Society of New Zealand
Acoustics 2016 Vice Chair
[email protected]
2
NEW INITIATIVES
The organising Committee of Acoustics 2016 is pleased to announce several new initiatives to
increase the value to sponsors and exhibitors:

There are now six (6) levels of sponsorship: Diamond, Platinum, Gold, Silver, Bronze and
Associate. The increased number of sponsorship levels now means that companies can
choose the sponsorship level that best represents their interests and marketing budget.

The Trade Show on the Thursday and Friday is now open to people who are not attending
the Conference. Sponsors and exhibitors will be able to purchase tickets to bring nonmembers of the Society (clients, peers, architects etc) to attend a single plenary session on
the Thursday or Friday as well as the associated morning or afternoon tea.

The Conference layout has been designed so that the Trade Show is located at the heart of
the Conference. To transition between the different session rooms Conference attendees
will need to pass by the Trade Show area resulting in increased exposure to the attendees.
As done as previous conferences, morning tea, lunch and afternoon tea will be served in
the vicinity of the Trade Show.

To maximise the level of engagement with Conference attendees, each sponsor and
exhibitor attending the Trade Show will be able to take part in a competition where
Conference attendees will be required to visit various Trade Show booths to obtain the
answers to a questionnaire or obtain a passport stamp (see Page 15 for additional details).
CONFERENCE OVERVIEW
The conference will be held between Wednesday 9th and Friday 11th November 2016 at the
Brisbane Convention and Exhibition Centre at South Bank. The draft program for the Conference
is1:
Wednesday
Thursday
1
9:00am to 3:00pm
Short courses & technical tours
3:30pm to 3:45pm
Welcome Ceremony
3:45pm to 4:45pm
Opening Plenary Session
5:00pm to 7:00pm
Welcome Reception
9:00am to 10:00am
Plenary Session
10:00am to 10:30am
Morning Tea
10:30am to 12:30pm
Morning Session
12:30pm to 1:30pm
Lunch
1:30pm to 3:00pm
Early Afternoon Session
3:00pm to 3:30pm
Afternoon tea
The proposed Conference program should be considered to be a preliminary draft and is liable to change depending on the
number of plenary/ keynote speakers and the number of papers received.
3
Friday
3:30pm to 5:30pm
Late Afternoon Session
6:30pm to 10:30pm
Conference Dinner
9:00am to 10:00am
Plenary Session
10:00am to 10:30am
Morning Tea
10:30am to 12:30pm
Morning Session
12:30pm to 1:30pm
Lunch
1:30pm to 3:00pm
Early Afternoon Session
3:00pm to 3:30pm
Afternoon Tea
3:30pm to 4:30pm
Plenary Session
4:30pm to 4:45pm
Closing Ceremony
CONFERENCE LAYOUT
The Exhibition Area allows for the installation of up to 35 booths as shown in Figure 1. The booths
will be allocated on a first-come/first-served basis with the exception of the premium booths
(13/30 and 11/12) reserved for the Diamond and Platinum Sponsors. Shown in Figure 1 are the
indicative locations of the catering stations for the morning tea, lunch and afternoon tea. The
locations of these stations may vary depending upon delegate numbers.
VALUE AND BENEFITS
The value and benefits for the different sponsorship levels and Trade Show Exhibitors are
summarised under the relevant headings on Pages 6 to 14. All costs are listed in Australian Dollars
and exclude GST.
CONTACTS
Organisations and individuals wishing to be part of Acoustics 2016 can contact the Exhibition and
Sponsorship Manager at the contact details below:
Dr Norm Broner
Acoustics 2016
Exhibition & Sponsorship Manager
Tel: + 61 3 90059605
Mob: + 61 448 931 204
[email protected]
4
420 seat auditorium
Additional session
room(s) located down
escalators
Session rooms in
constant use throughout
the Conference
Welcome Function
Premium Booths
Catering stations for
morning tea, lunch &
afternoon tea
3 x 90 seat session
rooms
Figure 1: Proposed Acoustics 2016 Trade Show booth layout
5
DIAMOND SPONSOR
VALUE
The Diamond Sponsor is the premium sponsor of the event and as such will have exclusive access
to the delegates on the Wednesday, enjoy maximum exposure before, during and after the
Conference, with the highest priority given to the placement of branding in all documentation and
on-site signage. The Diamond Sponsor will also be acknowledged as the exclusive sponsor of the
Conference Opening, First Plenary Session and Welcome Reception which will take place on the
afternoon and evening of Wednesday 9th November. The Diamond Sponsor will be the only
exhibitor allowed to man five (5) trade show booths located immediately adjacent to the location
of the Welcome Reception to display product information.
BENEFITS

Exclusive sponsor of the opening ceremony and plenary presentation (valued at $8,500).

Exclusive sponsor of the Welcome Function (valued at $9,350).

One (1) complimentary (double sized) exhibition space (valued at $5,500) on Thursday and
Friday.

Exclusive use of five (5) exhibition spaces (Booths 31, 32, 33, 34 and 35) on the Wednesday
afternoon located immediately adjacent to the location of the Welcome Reception to
display product information (valued at $6,875).

Four (4) complimentary Conference Registrations (valued at $3,200).

Four (4) additional complimentary Welcome Function tickets for total of eight (8) tickets
(valued at $230).

Two (2) additional complimentary Conference Dinner tickets for a total of six (6) dinner
tickets (valued at $246).

Full page advertisement inside the front cover of the Conference Book of Abstracts (valued
at $750).

Opportunity to place promotional material of up to 30 bound A4 size pages (sponsor
supplied) in the satchel

Company banner (supplied by sponsor) in the main registration area

Company Logo placed on the name badge of each delegate

Printing of your organisation logo and acknowledgement as the Diamond sponsor on
conference brochures distributed to potential delegates.

Display of your sponsorship, company logo & direct company link on the Conference Web
page.

Verbal acknowledgement as the Diamond Sponsor at the opening address, dinner and
closing address.

An electronic listing of delegates wishing to receive additional information, provided after
the event (including name, organisation, postal address and telephone number).
INVESTMENT: $18,000 (ex. GST)
6
PLATINUM SPONSOR
VALUE
The Platinum Sponsor will be the exclusive sponsor of the Conference Dinner which will take place
on the evening of Thursday 10th November. In addition, the Platinum Sponsor will be the exclusive
sponsor on the plenary presentation to be held on the Thursday morning. The Platinum Sponsor
will be entitled to a double sized exhibition space for the Trade Show on the Thursday and Friday
and additional complementary Conference Registrations, Welcome Function tickets and
Conference Dinner Tickets.
BENEFITS

Exclusive sponsor of the conference dinner (valued at $9,450).

Exclusive sponsor of the plenary presentation on Thursday morning (valued at $8,500).

One (1) complimentary (double sized) exhibition space (valued at $5,500) on Thursday and
Friday.

Three (3) complimentary Conference Registrations (valued at $2,400).

Three (3) additional complimentary Welcome Function tickets for total of 6 tickets (valued
at $172.50).

Three (3) additional complimentary Conference Dinner tickets for a total of six (6) dinner
tickets (valued at $369).

Full page advertisement inside the Conference Book of Abstracts (valued at $500).

Opportunity to place promotional material of up to 25 bound A4 size pages (sponsor
supplied) in the satchel.

Company banner (supplied by sponsor) in the main registration area.

Printing of your organisation logo and acknowledgement as the Platinum sponsor on
conference brochures distributed to potential delegates.

Display of your sponsorship, company logo and direct company link on the Conference
Web page.

Verbal acknowledgement as the Platinum Sponsor at the opening address, dinner and
closing address.

An electronic listing of delegates wishing to receive additional information, provided after
the event (including name, organisation, postal address and telephone number).
INVESTMENT: $15,000 (ex. GST)
7
GOLD SPONSOR
VALUE
Each of the Gold Sponsors will be entitled to the exclusive sponsorship of a plenary session or a
keynote address and accompanying specialist workshop on the Thursday or Friday. A Gold
Sponsor will be entitled to a double sized exhibition space for the Trade Show on the Thursday and
Friday and additional complementary Conference Registrations, Welcome Function tickets and
Conference Dinner Tickets.
BENEFITS

Exclusive sponsorship of a plenary session or a keynote address and accompanying
specialist workshop on the Thursday or Friday (value: $8,500).

One (1) complimentary (double sized) exhibition space (valued at $5,500) on Thursday and
Friday.

Two (2) complimentary Conference Registrations (valued at $1,600).

Two (2) additional complimentary Welcome Function tickets for total of four (4) tickets
(valued at $115).

Two (2) additional complimentary Conference Dinner tickets for a total of four (4) dinner
tickets (valued at $246).

½ page advertisement inside the Conference Book of Abstracts (valued at $275).

Opportunity to place promotional material of up to 20 bound A4 size pages (sponsor
supplied) in the satchel.

Printing of your organisation logo and acknowledgement as a Gold sponsor in conference
brochures distributed to potential delegates.

Display of your sponsorship, company logo and direct company link on the Conference Web
page.

Verbal acknowledgement as a Gold Sponsor at the opening address, dinner and closing
address.

An electronic listing of delegates wishing to receive additional information, provided after
the event (including name, organisation, postal address and telephone number).
INVESTMENT: $10,000 (ex. GST)
8
SILVER SPONSOR
VALUE
Silver Sponsors will be able to increase their brand awareness by sponsoring one of the major
inclusions in the Conference satchels. In addition, Silver Sponsors will be able to select a topic
stream to sponsor and will receive a complementary exhibition space plus one (1) complementary
Conference Registration.
BENEFITS

Sponsorship of one of the major inclusions in the Conference satchels (valued at $5,000
and included as part of the Silver Sponsorship Investment), such as:
o
Conference Satchels:

o
Conference Lanyard and USB Sponsor:

o
Lanyards and USB's will be provided by the conference organisers with sponsor
artwork to be approved by the Sponsorship Convenor.
Conference Water Bottles

o
Conference Satchels will be provided by the conference organisers with sponsor
artwork to be approved by the Sponsorship Convenor.
Stainless steel water bottles will be provided by the conference organisers with
sponsor artwork to be approved by the Sponsorship Convenor.
High quality Sponsor supplied inclusions such as portable USB battery charger packs,
insulated mugs, clothing, umbrellas etc will be considered on a case-by-case basis as
suggested by sponsors and will fit into either the Silver or Bronze Sponsorship category
at the Sponsorship Conveners discretion.

Sponsorship of a topic stream (valued at $3,500).

One complimentary (3m x 2m) exhibition space with all exhibition package inclusions plus
one complimentary Conference Registration (valued at $2,750).

One (1) complimentary Conference Registrations (valued at $800).

¼ page advertisement inside the Conference Book of Abstracts (valued at $175).

Opportunity to place promotional material of up to 15 bound A4 size pages (sponsor
supplied) in the satchel.

Printing of your organisation logo and acknowledgement as a Silver Sponsor in conference
brochures distributed to potential delegates.

Display of your sponsorship, company logo and direct company link on the Conference
Web page.

Verbal acknowledgement as a Silver Sponsor at the opening address, dinner and closing
address.
INVESTMENT: $8,000 (ex. GST)
9
BRONZE SPONSOR
VALUE
Bronze Sponsorship allows an exhibitor to significantly increase their impact and product recall at
the Conference through the sponsorship of Conference activities or Conference inclusions.
BENEFITS

One complimentary (3m x 2m) exhibition space with all exhibition package inclusions
(valued at $2,750)

Sponsorship of Conference activities or Conference inclusions (to the value of $3,300) such
as:
o
Wi-Fi Internet access.
o
Morning tea, lunch or afternoon tea.
o
Note pad and pens:
 Note Pads and pens to be provided by the sponsor after approval of the proposed
style and artwork by the Sponsorship Convenor;
o
High quality Sponsor supplied inclusions such as portable USB battery charger packs,
insulated mugs, clothing, umbrellas etc will be considered on a case-by-case basis as
suggested by sponsors and will fit into either the Silver or Bronze Sponsorship category
at the Sponsorship Conveners discretion.
o
An equivalent financial contribution to the conference technical program through the
sponsorship of a Technical Workshop (sponsor’s banner will be displayed in the
Workshop Area).

One complementary admission to the Plenary Sessions and lunch on Thursday and Friday
(valued at $275). Tickets to the Welcome Function on the Wednesday and the Dinner on
the Thursday evening are not included and can be purchased separately.

Opportunity to place promotional material of up to 10 bound A4 size pages (sponsor
supplied) in the satchel.

Printing of your organisation logo and acknowledgement as a Bronze Sponsor in
conference brochures distributed to potential delegates.

Display of your sponsorship, company logo and direct company link on the Conference
Web page.

Verbal acknowledgement as a Bronze Sponsor at the opening address, dinner and closing
address.
INVESTMENT: $5,000 (ex. GST)
10
TRADE EXHIBITORS
VALUE
Exhibiting at the Trade Show allows an organisation to showcase their latest products and
innovations to an interested audience. The trade show will operate on the Thursday and Friday.
Exhibitors will have the opportunity to purchase tickets to bring non-members of the Society
(clients, peers, architects etc) to attend a single plenary session on the Thursday or Friday as well
as the associated morning or afternoon tea.
BENEFITS




One 3m x 2m standard display booth to display or demonstrate your services, all day
Thursday and until after afternoon tea on Friday. Morning tea, lunch and afternoon tea will
be served in the display area on both days.
o
Space will be allocated to your organisation once your booking form and payment are
received. Only one company/organisation is permitted to exhibit in each booth.
o
Sponsors/Exhibitors have right to choose position in the order of receipt of payment.
One complementary admission to the Plenary Sessions and lunch on Thursday and Friday
(valued at $275). Tickets to the Welcome Function on the Wednesday and the Dinner on
the Thursday evening are not included and can be purchased separately.
Opportunity to place promotional material of up to five (5) bound A4 size pages (sponsor
supplied) in the satchel.
Display of your company logo and direct company link on the Conference Web page.
INVESTMENT: $2,750 (ex. GST)
11
OTHER SPONSORSHIP OPPORTUNITIES
ASSOCIATE
VALUE
Associate sponsorship allows smaller companies to distribute information about their products
and innovations to Conference attendees.
BENEFITS

Opportunity to place promotional material of up to two (2) bound A4 size pages (sponsor
supplied) in the satchel.

Display of your company logo and direct company link on the Conference Web page.
INVESTMENT: $750 (ex. GST)
DAILY BARISTA SPONSOR
VALUE
The daily barista sponsor will be able to achieve premium visibility and a high traffic flow of
Conference attendees.
BENEFITS

Sponsor signage displayed at coffee station and the Barista(s) can be dressed in a sponsor
branded uniform (eg cap and printed t-shirt, apron).

Opportunity to provide promotional items to be distributed within Barista area.

Opportunity to place promotional material of up to six (6) bound A4 size pages (sponsor
supplied) in the satchel.

Coffee station can be stand-alone or part of an existing display booth.
INVESTMENT: $1,000 (ex. GST) per day plus costs (payable to BCEC – refer to
the Daily Barista Sponsor Conditions on Page 14)
NUMBER AVAILABLE: One (1) per day on Thursday and Friday
12
ADDITIONAL INFORMATION
GUEST SESSION ATTENDEE TICKETS
Sponsors & exhibitors can purchase tickets to bring non-members of the Australian Acoustical
Society and the Acoustical Society of New Zealand (clients, peers, architects etc) to attend a single
plenary session as well as the associated morning or afternoon tea.
The cost of each of these tickets is $30 + GST and must be pre-purchased no later than October
22nd 2016.
PREMIUM BOOTH
Dimensions
6,000mm wide by 2,000mm deep or 4,000mm wide x 3,000mm
deep depending upon location
Walls
Modular walls 2,400mm high, finished with a Light Grey Velcro
compatible front runner material
Fascia
Fascia panel, 300mm deep, printed Blue copy on White background
(max 30 characters)
Lighting & Power
Two (2) 150 Watt spotlights and one (1) 240 Volt (4 Amp, 50 Hz)
power point per booth
Additional Exhibitor Staff
Additional exhibitor staff can attend the Trade Show at the rate of
$275 + GST which includes admission to the Plenary Sessions and
lunch on the Thursday and Friday only
Included furniture
Trestle table, 2 x chairs and a tablecloth per booth
STANDARD BOOTH
Dimensions
3,000mm wide by 2,000mm deep
Walls
Modular walls 2,400mm high, finished with a Light Grey Velcro
compatible front runner material
Fascia
Fascia panel, 300mm deep, printed Blue copy on White background
(max 30 characters)
Lighting & Power
Two (2) 150 Watt spotlights and one (1) 240 Volt (4 Amp, 50 Hz)
power point per booth
Additional Exhibitor Staff
Additional exhibitor staff can attend the Trade Show at the rate of
$275 + GST which includes admission to the Plenary Sessions and
lunch on the Thursday and Friday only
Included furniture
Trestle table, 2 x chairs and a tablecloth per booth
13
EXHIBITION BOOTH SUPPLIER
Display booth erection and furniture hire is being provided by GCD Exhibitions
(www.gcdex.com.au). Additional item hires to enhance your booth and Trade Show experience
are available and can be sourced from GCD Exhibitions as detailed in their Furniture Hire Brochure.
The Exhibitor order form and GCD Exhibitions Furniture Hire Brochure can be downloaded from
the sponsorship section of the Acoustics 2016 website (www.acoustics2016.com.au).
ACCESS TO TRADE SHOW BOOTHS
Access to the Trade Show Booths for set-up only is expected to be available between midday and
3:00pm on Wednesday. Exhibitors using Booths 31 to 35 inclusive on the Thursday and Friday will
not be able to get access to their booths until 7:00am Thursday due to these booths being used by
the Diamond Sponsor during the Welcome Reception.
On the Wednesday afternoon after 3:00pm only the Diamond Sponsor will be able to man their
trade show booths. No other Trade Show exhibitors will be allowed access to the Trade Show
Booths during this time.
DAILY BARISTA SPONSOR CONDITIONS
The conditions and costs associated with being a Barista Sponsor as detailed by BCEC are2:
Coffee Machine
Two group espresso machine – 8oz cups
Barista
Baristas in the employment of BCEC must be used. Cost is $39 per
hour with a minimum 3-hour engagement. An additional 30 minutes
should be allowed before and after service.
Cost
Minimum cost is $300 which includes 100 x 8-oz cups of coffee.
Additional cups of coffee will be $3.50 each.
Cups
Branded cups must be 8oz double-walled and not more than 9.5cm
high. A sample must be supplied 14 days prior for BCEC approval.
Space Requirements
Space requirements of an exhibitor booth table are 950mm high x
1,350mm wide x 1,110mm deep; or
Service from an ‘espresso coffee on stand’ cart measuring 950mm
high x 1,350mm wide x 1,110mm deep.
Access under espresso machine is required for water and drainage.
No plumbing is required.
Lighting & Power
2
1 x 20amp and 1 x 10amp power outlet required. The costs associated
with the provision of power are additional and will need to be
discussed with representatives of GCD and BCEC.
The Conference organisers take no responsibility regarding the accuracy of these Conditions. Potential Barista Sponsors should
approach BCEC directly to obtain a full estimate of costs.
14
COMPETITION
To increase the foot traffic to every exhibitor’s booth it is proposed to hold a competition for the
Conference Delegates that consists of questionnaires that need to be completed or a passport that
needs to be stamped. Implementing the questionnaires will require each Exhibitor to contribute a
question about their product(s) that will be able to be answered by Delegates that attend their
booth to find out the answer.
A major prize consisting of an iPad or similar will be provided by the Conference Organisers. The
draw for the major prize will take place at the Closing Ceremony on the Friday and will require that
the winner is present in order to receive the prize to encourage delegates to attend the entire
Conference.
Exhibitors interested in contributing prizes for daily draws in the form of merchandise packs or
similar are requested to contact Richard Devereux (Acoustics 2016 Sponsorship Convenor) at
[email protected] or +61 7 3217 0055 to discuss potential options.
15