PowerSchool Users - School Administrators and Leaders

PowerSchool Users School Administrators
and Leaders
Trainer Name
Trainer/Consultant
PowerSchool University
2012
Agenda
• Welcome and Introductions
• Staff Pages
• Teacher Information
• Student Pages
• At Risk Students
• Student Discipline
• Time for Review
Staff Pages
Add a New Staff Member
Click New Staff Entry on the Start Page.
Staff Pages
Add and edit:
• Name/User information
• Demographics
• Status
• Group security
• Schedule settings
View:
• Current teacher schedule
• Transactions
Staff Search > (Search and select a staff member)
Security Settings
Staff Search > (Select a staff member) > Security Settings
Edit Staff Records
Click Staff Search and search for the staff member
Click Edit Information and verify the information in
the Title field
Click Security Settings
Choose a security group from the Group menu
Click Submit
Staff Directory
Listing options include:
Staff Search > Staff Directory
View Teachers’ Current Schedules
• View as a list (Current Schedule) or as a matrix (Schedule
Matrix)
• View a list of students in a section
• Make all students the current selection
Now It’s
Your Turn
Complete hands-on
activities 1-4:
Add a New Staff Member
Change Staff Information
Change Staff Security Groups
Inactivate a Staff Member
Teacher Information
Teacher Schedules
A quick way to view schedules for all teachers in your school
Teacher Schedules > (Select a teacher)
View a Teacher’s Schedule and Students
On the main menu, click Teacher Schedules
Select a teacher
Click a number in the Size column
View the list of students in that class
Print Teacher Gradebooks
Choose to print gradebooks for:
• One teacher
• All teachers
• Certain meeting times
• Assignments in a specific date range
• Specific final grade terms
• Teachers who have not entered final grades
The Results
System Reports > Teacher Gradebooks > Submit > View
Grades Distribution Report
System Reports > Grades Distribution
The Results
Now It’s
Your Turn
Complete hands-on
activities 5-7:
View a Teacher’s Schedule
and Enrollment Numbers
Print Teacher Gradebooks
Run the Grades
Distribution Report
Student Pages
Quick Lookup
(Select a student) > Quick Lookup
Demographics
View and modify student information, including:
• Addresses
• Home phone
• Ethnicity
• Gender
• Parent information
• Student number
Address Validation
(Select a student) > Demographics > Validate
Using Address Validation
Select a student, and click Addresses or Demographics
Click Validate in the Address area
Choose a school to determine boundaries
Verify the student address by choosing Full Update or
Partial Update
Accept the changes
All Enrollments
•
View the course
enrollment history
•
Adjust enrollment
and exit dates
•
View assignments
and scores
(Select a student) > All Enrollments
Transfer Info
A permanent record of current and past enrollment records.
(Select a student) > Transfer Info
Historical Grades
•
View all stored grades
•
Add transfer grades
(Select a student) > Historical Grades
Editing a Stored Grade
(Select a student) > Historical Grades > (Select a grade)
Graduation Progress
View a Graduation Requirement Set
to monitor a student’s progress
towards graduation.
(Select a student) > Graduation Progress
Test Scores
Record a student’s test scores for school, district, state, or
national tests.
(Select a student) > Test Scores
Parental Access Statistics
Review sign in totals for parents and students.
System Reports > Parental Access Statistics
Now It’s
Your Turn
Complete hands-on
activities 8-9:
View and Change Records
Enter a New Test Score
Manually
At Risk Students
At Risk Report Setup - Part 1
System Reports > At Risk
At Risk Report Setup - Part 2
System Reports > At Risk
Run the At Risk Report
Click System Reports > At Risk
Select All students and ALL CODES
Enter a date range
Check Use Attendance Report Query and enter the
minimum number 4
Click Submit
Run Again with Different Options
• Failing grades
• Discipline issues
• Attendance and failing grades
• Attendance and discipline issues
• Failing grades and discipline issues
Now It’s
Your Turn
Complete hands-on activities
10-11:
Run the At Risk Report
(Students with Grade
Issues)
Run the At Risk Report
(Students with Multiple
Issues)
Student Discipline
Log Entries Summary
A cumulative summary of all log entries you have permission
to view
(Select a student) > Log Entries
Examples of Log Types
• Activities
• Attendance
• Conference
• Counselor
• Discipline
• Grade Change
• Health
• Parental Conflicts
• Transcripts
Log Types and Sub-Types
Log Type
Sub-Type
Attendance
3rd Consecutive Abs, No Check-out, Tardies,
Truancy
Conference
Student, Parent, Student & Parent, Teacher,
Teacher & Student, Scheduling, Parent & Teacher
Discipline
Computer Violation, Dress Code, Fighting, Hazing,
Language, Parking, Skipped Detention, Weapons
Health
Administer Meds, Feeling Sick, Food Poisoning,
Health Notice, Ice Pack, Minor Injury
Parent Conflict
Harassing Teacher, DUI on Campus, Missed
Conference, Suspect Child Abuse
Create a Log Entry
Select a student, then click Log Entries
Click New
Choose a Log Type and Subtype
Enter a Title and Description for the event
Leave all other fields blank and click Submit
Reporting Discipline Log Entries
System Reports > Discipline Log
Discipline Log Report
Discipline Summary Report
System Reports > Discipline Summary
The Results
Incident Management
Manage incidents for the whole school, rather than student
by student
Special Functions > Incident Management
Create an Incident
Special Functions > Incident Management > Create New Incident
View and Edit an Incident
• View incidents school-wide or district-wide
• Sort by ID, Title, Incident Date, or School
• Change or add details to an incident
Edit an Incident Date
On the Start Page, click Special Functions
Click Incident Management
Select the incident
Change the Incident Date
Click Submit
Incident Management Reports
Use the following ReportWorks templates:
• Incident Management - Cross Tab by School and Type
• Incident Management - District Summary
• Incident Management - Participant Report
The Participant Report Results
System Reports > ReportsWorks > Incident Management - Participant Report
Now It’s
Your Turn
Complete hands-on
activities 12-16:
Create a Log Entry
Print the Discipline Log
Create an Incident
Edit an Incident
Print an Incident
Management Report
Time
for
Review
Matching Questions
A Quick Lookup
1 Class entry date
B Demographics
2 ACT results
C
3 Grades and attendance
Test Scores
D All Enrollments
4 Address
Matching Answers
A Quick Lookup
1 Class entry date
B Demographics
2 ACT results
C
3 Grades and attendance
Test Scores
D All Enrollments
4 Address
Question 2
Which page would you go to for a
quick review of a teacher’s courses?
A
Special Functions
B
Master Schedule
C
Teacher Schedules
D
System Reports
Answer 2
Which page would you go to for a
quick review of a teacher’s courses?
A
Special Functions
B
Master Schedule
C
Teacher Schedules
D
System Reports
Question 3
True/False: When changing a student’s
stored grade, PowerSchool records a
history of the user who made the change.
Answer 3
When changing a student’s stored
grade, PowerSchool records a history of
the user who made the change.
True!
Question 4
Which student page do you use to make a
comment entry for a counselor meeting,
parent meeting, or transcript?
A
Log Entries
B
Demographics
C
Other Information
D
Modify Info
Answer 4
Which student page do you use to make a
comment entry for a counselor meeting,
parent meeting, or transcript?
A
Log Entries
B
Demographics
C
Other Information
D
Modify Info
Question 5
Which column has links to a class roster?
#1
{
#3{
{
#2
Answer 5
Which column has links to a class roster?
{
#2
Key Points from Today’s Class
• Teacher Information – View teacher
schedules and gradebook reports
• Staff Pages – Add and edit staff information
• Student Pages – View and edit
comprehensive information about students
• At-Risk Students – Create a report based
on attendance, grades, and/or discipline to
identify at-risk students
• Student Discipline – Record incidents using
Log Entries or Incident Management
Question and Answer
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