Saddleback College Associated Student Government FY 2013

Saddleback College
Associated Student Government
FY 2013-2014 Budget Presentation
SOCCCD Board of Trustees
August 26, 2013
Presented by:
Bahman Sabahi, ASG President
Jonathan Stephens, ASG Treasurer
Revenue and Expenses
Sources and Uses of Funds
FY 2012-2013
Adopted Budget
FY 2013-2014
Tentative Budget
Change
FY 2013-2014
Adopted Budget
Note
Sources of Funds
Beginning Fund Balance
Revenue
Bookstore, Cafeteria/Vending
ASB Activity Sticker Sales
Total Sources of Funds
243,866
170,437
(25,051)
145,386
a
327,026
60,000
630,892
327,026
60,000
557,463
(61,043)
5,000
(81,094)
265,983
65,000
476,369
b
c
Uses of Funds
Campus Life
Co-Curricular Programs
ASG Operations
ASG Operations (Personnel, Non-Discretionary)
Mid-Year Requests
Scholarships
Student Support
Contingency (Emergency Reserve)
Total Uses of Funds
72,754
89,469
17,896
100,000
20,000
162,035
66,283
102,455
630,892
130,746
35,781
17,550
125,645
19,351
144,265
55,099
29,026
557,463
(28,625)
(6,550)
(12,277)
649
(34,265)
(1,000)
974
(81,094)
102,121
35,781
11,000
113,368
20,000
110,000
54,099
30,000
476,369
d
a) ASG used an estimate based on 12-13 beginning balance plus the emergency reserve as a placeholder for the tentative budget this year.
a)
b)
b)
b)
To be most prudent, ASG estimated the beginning balance to be low er than 12-13. The actual figure for the adopted budget is much low er and again includes the emergency reserve.
ASG receives a portion of the total auxiliary services contract revenue generated by Saddleback College for the bookstore, cafeteria, coffee cart and snack vending revenue.
ASG administers the portion that serves programs in full alignment w ith their mission, a total of 40% of that revenue generated by the College.
At the time of the presentation of the tentative budget ASG had not yet received the final allocation total for 13-14 and therefore last year's (higher) number w as used as a placeholder.
c) Judging from the revenue total for last year (w hich w as over $60,000) ASG felt it appropriate to increase the revenue estimate slightly.
d) Adjusted due to low er beginning balance than anticipated at the time of the tentative budget presentation.
e) Adjusted due to low er beginning balance than anticipated at the time of the tentative budget presentation.
f) Adjusted due to low er beginning balance than anticipated at the time of the tentative budget presentation.
g) Adjusted to represent 5% of subtotal projected revenue and maintain a figure that's easy to use.
h) Adjusted to balance budget due to low er allocation of contract revenue than expected, all w hile maintaining previous actual funding for Foundation scholarships.
i) Changed program categories.
j) Adjusted to represent 7.5% of subtotal projected revenue and maintain a figure that's easy to use.
e
f
g
h
i
j
Descriptions of CHANGES
A) BEGINNING FUND BALANCE: ASG used an estimate based on the FY 2012-2013 beginning
balance as a placeholder for the tentative budget this year. However, to be most prudent, ASG
estimated the beginning balance to be lower than the FY 2012-2013 amount. The actual figure for
the adopted budget is much lower and includes the emergency reserve.
B) GUARANTEED CONTRACT REVENUE: At the time of the presentation of the tentative budget
ASG had not yet received the final allocation total for FY 2013-2014 contract revenue and
therefore last year's (higher) number was used as a placeholder.
C) GAUCHO STAMP (Student Activities Fee): Judging from the revenue total for last year (which
was over $60,000) ASG felt it appropriate to increase the revenue estimate slightly.
D-F & I) BUDGET REDUCTIONS TO GENERAL CATEGORIES: ASG adjusted grants in these areas
due to the lower revenue than was anticipated at the time of the tentative budget presentation.
G) RESERVE FOR MID-YEAR ALLOCATIONS: ASG adjusted the amount to represent 5% of
subtotal projected revenue and to maintain a figure that's easy to use.
H) SCHOLARSHIPS: ASG lowered the overall amount estimated for the tentative budget, which
would have been an actual increase, in order to balance the budget due to lower revenue. The
actual allocations to scholarships are maintained at the same level as last year, which we will
explain.
J) EMERGENCY RESERVE: ASG adjusted the amount to represent 7.5% of subtotal projected
revenue and to maintain a figure that's easy to use.
•
•
•
•
•
ASG HIGHLIGHTS
Maximized ASG scholarship allocation in partnership
with the SC Foundation, providing a hugely successful
matching funds program to generate a 50% increase in
ASG scholarships (post-allocation).
Crunch Time collaboration with the LRC, providing
extended tutoring and library hours, along with food and
supplies, in the LRC to encourage students to stick
around, study, and access much-needed resources.
ASG Special Topic Grant process, focused on peer
mentoring on campus, facilitating the growth of five new
campus initiatives in diverse areas from Adaptive
Kinesiology to the VETS Program.
Development of three new ASG Councils – the Veterans
Student Council, Honors Student Council, Diversity and
International Student Council, along with the already
existing Inter-Club Council – thus providing expanded
student leadership development opportunities and
sustainable resources for these essential student support
programs.
ASG funded its first textbook grant program in
collaboration with the Financial Aid Office.
Irvine Valley College
Associated Student Government
Adopted Budget
FY 2013-2014
Revenue and Expenses
Sources and Uses of Funds
Sources of Funds
Beginning Fund Balance
FY 2012-2013
Adopted Budget
Page 1
FY 2013-2014
Tentative Budget
Change
91,786
42,000
59,713
101,713
a
(40,000)
310,000
50,000
b
65,000
d
FY 2013-2014
Adopted Budget
Revenue
Bookstore
Cafeteria/Vending
ASB Activity Sticker Sales/Misc.(Summer Bookstore/
Cafeteria Commissions)
Less College Assessments (Utilities/Office Assistant)
Total Sources of Funds
350,000
50,000
350,000
50,000
66,000
(85,000)
472,786
65,000
507,000
19,713
526,713
Uses of Funds
Campus Life
Co-Curricular Programs
ASIVC Operations
ASIVC Operations (Personnel, Non-Discretionary)
Mid-Year Requests
Scholarships
Student Support
Contingency
Total Uses of Funds
47,000
239,536
27,800
N/A
16,472
40,000
54,700
47,278
472,786
41,000
216,000
26,700
75,500
8,000
30,000
59,100
50,700
507,000
(4,500)
19,000
2,000
4,700
(3,487)
2,000
19,713
36,500
235,000
28,700
80,200
8,000
30,000
55,613
52,700
526,713
a) Actual beginning balance was higher due to encumbered balances, unused funds and receipt of all commissions
b) Bookstore minimum guarantee is calculated at 90% of previous year gross revenue
c) Cafeteria minimum guaranteed income is $50,000
d) Activity Sticker Sales
e) Reevaluated and decreased some funding allocations
f) Increase due to available funding
g) Increase due to available funding
h) Increase due to personnel step and student workers salaries
i) Reevaluated allocations
j) Increase due to total sources of income
Note
c
e
f
g
h
i
j
ASIVC PRIDE
Page 2
 Expanded Book Loan Program
 Speech and Debate takes gold at Community College National Championships
 Model United Nations team won delegation awards for representing the United
Kingdom and Iceland
 Cheer Club participates in dance routine to benefit "Susan G. Komen for the
Cure"
 Partner with DSPS to host Disability Awareness Day
 Partner with Supportive Services to host annual EOPS/DPSP Recognition
Celebration.
 Supports a wide variety of Honors Programs activities
 Welcome Back Days, Club Day, Fear Fest, Angel Tree, Homecoming, High
School Senior Day, Multicultural Day, Scholarship Ceremony, Commencement
Ceremony.