Administrators Guide to Managing Ormi

AdministratorsGuidetoManagingOrmi
InstallingOrmiforUsers
Typethislinkinyourwebbrowserhttps://pilot.exou.com/d/.Itshouldautodetectthetypeofdevice,ifnot
clickdownloadotherversionsanditwillgiveyoualloptionsasseeninimagebelow.
Figure1.InstallingOrmilandingPage
IfonaPCthiswilldownloadanEXEfile,openandfollowinstructions.Clickagreewhenitsaysthisisnotfrom
trustedpartnerandfollowthestepsonscreen.Aniconwillappearondesktop/deviceonceinstallis
complete.
FirstLaunching/OpeningOrmi
OnceOrmiApphasbeendownloadeddoubleclickontheOrmiAppicontoopentothehomeactivitypage
anduserswillbeabletouseallfeatures.TolearnhowtouseOrmipleaserefertothe‘TeachersGuideto
UsingOrmi’document.
Figure2.ImageofOrmiApp
AdminGuidetoManagingOrmi
LoggingontoExoUadminforOrmi
Opentheweblinkhttps://pilot.exou.com:9300andinputusername,passwordandselectdomainfromdropdown.
Figure3.Adminlog-onlandingpage
AccessingAdminConsoleforOrmi
Onceloggedonyoucometolandingpageasseeninfigure4.Toaccesstheadminconsole,clickonarrow
toplefthandside,seefigure.4.
Figure4.LandingpageonceloggedontoOrmiAdmin
AdminFunctions
OnceloggedontotheAdminconsoleasdescribedinsectionaccessingadminconsoleforOrmi,thereare
threemainsectionsonlefthandside(seefigure5).Theseare:
I.
USERS–studentsandteachersthatcanlogonanduseOrmi
II.
APPS&CONTENT–materialthatisuploadedandmanagedbyExoU
III.
ADVANCEDSETTINGS–allpre-setbyExoU
2
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
AdminFunctionscont.…
ExoUhaspre-setOrmitobeappropriatetomosteducationalestablishmentssothemainareaswithinthe
threeadminsections,mentionedonpage2thatadministratorsneedtomanagearelistedbelow:
1. UserGroups–i.e.teachinggroups
2. UserInfo–individualteacherorstudentusers
3. AppLabels–contentorganizationinOrmilibrary
Areasnotcoveredinclude:
4. UserRoles–therearetwopre-setroles,STUDENT,TEACHERandtheymustbeassigned
whenuploadingusers,seepage7-8.
5. ManageApps-AdministratorsonlyneedtoaccessManageAppsiftheywanttoblock
contentfromusers,allcontentuploadedtoOrmiisdeemededucationallyappropriate
6. ADVANCEDSETTINGS–Administratorshaveaccesstothesehowevertheyareallpre-set
andsafeforeducationsonorequirementstouseorchange.
Figure5.Adminconsolelandingpage
Understandingadminfunctions1-3aslistedaboveandhighlightedinfigure5,willcoverallknowledge
requiredtohaveteachersandstudentseasilyuseandaccessallOrmihastooffer.Thesearetheitemswe
shallfocusoninthisguide.
3
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
a) USERGROUPS
CreatingNewGroups
BeforeanyusersareaddedtoOrmiitisadvisabletocreategroupssothatonceusersareadded,theycan
easilyorautomaticallybeassignedtopre-setgroups.Groupnamecanbeclass/teacherorperiodnamei.e.
MrsFinchesPeriod4Class.
NB:Ifbulkuploadofuserstakesplacebeforegroupsarecreated,userswillnotbeaddedtogroupandthiswill
becomeamanualprocess.
Onceintheadminconsole(seepage2)inUSERsectionclickonUserGroups
ofadminconsole,thisbringsyoutoGroupssection,seefigure6.
onlefthandside
Figure6.groupslandingpage
Therearetwooptionsforaddinggroups:
a) Bulkupload–recommendedwhenfirstlaunchingOrmiinschoolordistrict
b) Individualgroupcreation
BulkUploadingGroups
i.
ii.
iii.
iv.
Clickonthecloud,
toprighthandsideofscreen,seefigure6
Bringsyoutolandingpageseeninfigure7,ClickChoosefile
BrowseforCSVfile,requiredfieldsforbulkuploadareName,seedetailinfigure.7.
ClickUpload
Figure.7.BulkUploadGroupsLandingPage
4
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
IndividualGroupCreation
i.
ii.
iii.
iv.
Clickon ontoprighthandsideofconsole,seefigure6
Bringsyoutolandingpage,seefigure8,inputgroupnamei.e.Mrs.FinchesPeriod4class
ClickAddthisgroupatbottomofpage
Repeatstepsi-iiiuntilallrequiredgroupsarecreated.
Figure8.Addinganewindividualgrouplandingpage
NB:ifagroupiscreatedafterusersareuploadedthenuserassociationwillbeamanualprocess.
DeletingorEditingaGroup
OnceagroupiscreatedtheywillbelistedbynameintheUserGroupssection.Onthefarrightofthegroup
nameisanedit
ordeletekey
seefigure9.
Figure.9.editinganddeletingagroupimage
i.
Click
ii.
clickon
todeletethegroup,thisisnowremovedfromthedirectory.
editandyouwillbedirectedtopageasseeninfigure10,page6.
Editinformationforeachgroupincludes:
Ø EditorchangeNameofgroup
Ø Descriptionofgroup
Ø Associateusers–usersmustbeuploadedtocompletethis,seepage7-8,UploadingUsers.
Ø AssociateApp–appsthatarepre-loadedbyOrmi.
Seedetailinfigure10&11onpage6
5
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
EditingaGroupCont.…
Figure.10.Editgrouplandingpage
AssociateApps–providesadministratorswiththeabilitycontrolwhichappsareavailabletowhich
teaching/usergroups.ExoUhaspre-setOrmisothatallusershaveaccesstoallappsfromthelibraryby
default.Toblock/manageappsaccessseepage3,ManageApps
Figure.11.Editgrouplandingpagecont…
6
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
b) USERINFO
CreatingNewUsers
OnceGroupshavebeencreateditistimetouploadandassociateuserswitheachgroup.
Therearetwooptionsforaddingusers;
a) Bulkupload–recommendedwhenfirstlaunchingOrmiinschoolordistrict
b) Individualusercreation,
ToaccessUserInfo,onceintheadminconsole(seepage2),clickon
consoleitwillbringyoutothescreenseeninfigure12.
onthelefthandsideofadmin
Figure12.Userinfolandingpage
BulkUploadingUsers
i.
ii.
iii.
iv.
OnceinUserinfosectionseefigure12clickonthecloud,
toprighthandsideoftheconsole
Clickchoosefile
BrowseforCSVfile,(Figure13detailsrequiredfieldnamesforcreatingCSVfileaheadoftimeas
Username,Password,firstName,LastName,Email,Role(PrimaryRole),StartedAt,ExpiredAt,
Notes,Groups(Groupsseparatedby”.”)NB:RoleshouldeitherbeSTUDENTorTEACHER)
ClickUpload
Figure.13.BulkUploadLandingPage
7
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
IndividualGroupCreation
i.
ii.
iii.
iv.
v.
Click onthetoprighthandsideofconsole
Inputuserinformationcompletingallfieldsmarkedwith*asterisk,seefigure.14.
ClickwhichgrouporgroupsyouwanttheusertobeassociatedwithinfieldGroups
ClickAddthisuseratbottomofpage
Repeatstepsi-ivuntilallrequiredusersareadded
Figure14.individualusercreationlandingpage
DeletingorEditingaUser
Onceuser(s)areuploadedtheywillbelistedintheusersectionofadminconsoleitispossibletosearchfor
usersbynameorgroup.Quickactionscomefromiconsonrighthandsideofusername,seefigure15.
Figure15UsersLandingPage
Click todeleteuserentirely
Click tochangeusers’password
Click
toEdit.Fordetailedinformationoneditinguserinfoseepage8
8
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
EditingaUsercont.
FieldsthatcanbeeditedinUserInformationinclude:
Ø Username
Ø Email
Ø FirstName
Ø LastName
Ø Phone
Ø Country
Ø City
Ø StartedAt
Ø ExpiredAt
Ø Descriptionofgroup
Ø Associaterole–i.e.STUDENTorTEACHERthesearesetonceuserisuploaded
Ø AssociateGroups–i.e.Mrs.Finch’sPeriod4Class,thesearesetupinGroupsseepage4
Figure16.ExpandedviewofUserEditinformationlandingpage.
Figure17.ExpandedviewofUsernameasseeninfigure16
Atthetopofthepagewhereusernameislocated,seefigure16&17therearetwoicons,clickon:
Itprovidesbasicinformationaboutuserrelatingtofieldscompleted,aslistedabove,including
informationaboutdevicesassociatedwithuser.
itenablesusertobedeleted
9
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved
AdminGuidetoManagingOrmi
c) APPLABELS
ManagingAppLabels
ToaccessAppLabelsinsectionAPPS&CONTENTclickon
onthelefthandsideofadminconsole,
itwillbringyoutothescreenseeninfigure18.Thisisalistofallthetitles/categoriesthatareintheLibraryof
Ormi.Thecategoriesandtheappsassociatedwitheachcategoryarepre-setbyExoUwhentheschoolor
districtdomainisset-up.Thereisnorequirementtochangeanythinginthissectionforschool/districttoget
fulluseofOrmi.
InAppLabelsitispossibleforadministratorstoedit ordelete acategorybyclickingontheicontothe
rightofthecategoryname.seefigure18.Thisistoenabletheschoolordistricttoset-uptitlesthatcorrelate
withtopicsordepartmentsthatcorrelatetothecurriculumorcoursebeentaughtwithintheschool/disctrict.
Seefigure19forexampleofeditpagedetailingappassociation.
Figure18.Applabellandingpage
Figure18.EditappcategorylandingpageshowingappassociationsforMathCategory
NB:becarefulwhendeletingcategoriestomakenoteofappsthatareassociatedbecauseifcategoriesthat
haveappsassociatedaredeleted,thensoaretheassociations.Thoseappswillneedtobeassociatedwitha
newtitleinorderforteachersandstudentstofindthecontent.Allofthecontentavailabletoteachersand
studentsismanagedcentrallybyExoU.
10
PreparedforExoUbyCamarcoClassroomConsulting2016AllRightsReserved