Narnia Registration Packet - Haven Academy of the Arts

Congratulations!
You have taken the first step in joining the cast for Haven Academy of the Arts’ production of Narnia! Anyone
currently in grades K-12 may audition. This fall, we will be double-casting the entire show in order to provide
a more conducive environment for theatre education. Each cast will rehearse and perform separately. Please
read through Steps to a Successful Audition so that you are prepared and know what to expect.
Auditions:
Tuesday, August 30th (Grades K-3) from 4:00-6:30 PM.
Wednesday, August 31st (Grades 4-7) from 4:00 PM-6:30 PM.
Thursday, September 1st (Grades 8-12) 4:00 PM- 6:30 PM.
Callbacks: Friday, September 2nd 4:00-7:00 PM and Saturday, September 3rd 9:00 AM -3:00 PM
Please be prepared to be present at both callback dates if needed.
In order to register, you will need to complete a 3 step process:
(1) Pre-Register on-line at www.havenartsacademy.org
Pre-register on Haven Academy’s website through your family profile. If you have not created a family profile,
please follow the directions on our site. You will not be able to register without creating a family profile. If you
do not pre-register, you will not be allowed to audition. Those who pre-register will be first to audition. If you
do not pre-register, you may still show up to auditions, but you will have to wait until everyone else has
auditioned for your turn.
(2) Print and bring the following forms to auditions*:
Policies Contract
Registration Form
Cast Commitment Contract
Cast Expectations
Parent Expectations and Policies
Medical Release Form
Video/Photo/Website Release (new students only)
*Please do not arrive at auditions with un-signed forms. You will not be permitted to audition if your forms are
un-signed.
(3) Pay the $450 Tuition Fee
You can choose to either pay the $450 in full on-line by credit card during pre-registration or pay the $450 in
full by check at auditions.
Should you need to utilize a payment plan, you will pay an upfront fee of $100.00 either online or by check at
auditions. 4 payments of $100 will follow on 9/15, 10/15, 11/15 and 12/15, totaling $500.00. You must sign up
for automatic withdrawal through our website to utilize a payment plan. Subscribing for automatic withdrawal
will take place after auditions, and you will be contacted with instructions.
If you would like to request a scholarship, you must complete and turn in a Scholarship Application by 8/15.
Sibling Discounts and Payment Plans do not require an application, and are available for request at the time of
online payment.
We hope to see your smiling face at our auditions. May God bless you as you explore all the wonderful benefits
a Haven Academy production has to offer!
For Him Always,
Rebekah Hellerman
Artistic and Managing Director, Haven Academy of the Arts
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Policies Contract
Narnia
A NOTE ABOUT SCHOLARSHIPS:
Haven Academy wants everyone to have an opportunity to participate in the arts. If the tuition fee
results in a substantial financial hardship for your family, you may want to consider applying for a
scholarship. Scholarship Applications are due August 15th and can be found on the Downloads page of
our website. Late applications will not be accepted, and you will not be considered for scholarship
without turning in a complete Scholarship Application by August 15th. We will inform you if we are
able to provide you with a scholarship before auditions.
There are many reasons our students might require financial aid. Please do not be shy about
applying. We offer both partial and full scholarships, and our Scholarship Committee members
do their best to provide assistance to all applicants in need.
A NOTE ABOUT PAYMENT PLANS:
Should you need to utilize a Payment Plan, you will pay an upfront Registration Fee of $100.00 either
online or by check at auditions. Students will not be permitted to audition until we have received a
Registration Fee payment.
Once rehearsals begin, you will sign up for a monthly subscription. You must sign up for automatic
withdrawal through our website to utilize a Payment Plan. We do not offer Payment Plans without a
monthly subscription. Those requesting payment plans will be contacted with instructions regarding
subscription after casting.
You will be billed $100.00 on the 15th of September, October, November and December. Tuition with
Payment Plan totals $500.00. Should you wish to pay the $450, you must pay in full before or at the
time of auditions.
A NOTE ABOUT SIBLING DISCOUNTS:
Sibling discounts now happen automatically at registration when you register multiple children.
Sibling discounts are as follows:
First child- full price
25% off second child’s tuition
50% off third child’s tuition
If full price tuition for multiple children is not a financial hardship for you and your family, you are
welcome to donate back the difference for a tax write off.
A NOTE ABOUT REFUNDS:
Should you choose to withdraw from the production, you must communicate your request for a refund,
in writing, BEFORE THE FIRST DAY of rehearsals. After rehearsals begin, there are no refunds. If
you have applied for a Payment Plan and withdraw from the production AFTER THE FIRST DAY of
rehearsal, you will still be billed for the full $500 tuition amount. Our system will continue to bill your
credit card on the 15th of each month until your tuition has been paid in full.
Scholarship students who choose to withdraw from the production after casting will not be considered
eligible for future scholarship. You must withdraw before the first day of rehearsals to avoid penalty.
Please sign below to indicate that you have read, understood, and will adhere to the above policies.
X__________________________________________________ Date ____________________
Parent Signature
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Steps to a Successful Audition
Narnia
1. Read over this packet carefully and fill out your Audition Packet
Make sure that you take a look at the commitment contract. Although we can work around some
conflicts, if you will be out of town during pre-tech week, you will probably not be cast in a lead role.
You will need to list all possible conflicts on your Audition Registration Form.
2. Prepare 16 bars of a song of your choice
We suggest a showtune or contemporary ballad. Please avoid rap, hard rock, or pop songs that show
limited range and skill; remember… we want you to show us what you can do! You may choose to
sing with a karaoke track or pre-recorded accompaniment. Haven will not provide an accompanist for
auditions.
Please note that we will be enforcing the 16 bar rule. 16 bars is roughly a verse and a chorus of a
song, and is plenty of material for us to hear your voice. Due to time constraint, you will be stopped
after 16 bars, so please plan your audition song accordingly.
3. Arrive at the audition on time
Our doors open 30 minutes before auditions begin. You may want to arrive a little early to beat the
registration rush and collect yourself. Please be on time. Wear comfortable clothes that you can dance
in. You will be asked to sing the 16 bars you have prepared. Everyone will learn a short dance
combination that you will perform in a small group.
4. Check your E-mail for Callbacks
You will receive an e-mail with a list of who is needed at callbacks by Thursday evening, September
1st. Callbacks will take place on Friday, September 2nd from 4:00-7:00 PM and on Saturday, September
3rd from 9:00 AM- 3:00 PM. Please be prepared to be present at all callback dates if needed.
Remember, if you aren’t called back, it doesn’t mean you don’t have a part in the show.
5. Check your E-mail for Cast List
You will receive an e-mail with a cast list.
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Character Breakdown
Narnia
ASLAN: The Great Lion of Narnia. A masculine figure exuding power, grace and mystery. Must sing
well, be an excellent actor, and possess a commanding stage presence.
WHITE WITCH: The evil Queen of Narnia. Heavy singing role, must dance moderately well.
PEVENSIE FAMILY:All must be confident singers and actors and should move well. British accent
preferred. (Note: ages are suggestions. Casting will be done according to relative height.)
PETER: An English boy finding the balance between being a boy and a man. Age 15.
SUSAN: Peter’s sister. Age 13. Cautious, steady, and opinionated.
EDMUND: The younger brother. Age 11. A self-centered and whiney boy.
LUCY: The youngest. Age 9. Adventurous, enthusiastic and caring.
PROF. DIGORY KIRK: The children's mysterious uncle. An older man who is quirky, gentle,
inspiring, and imaginative. Must sing well.
MRS. MACREADY: The cranky housekeeper at Marbleton Manor. Speaking role only.
MR. & MRS. BEAVER: "Cockney" beavers. A lively, comedic pair with a heavy cockney accent.
Skilled dancers and vocalists.
DWARF: One of the White Witch's minions and main sidekick. A loyal servant with personality.
Must move well.
FENRUS ULF: A wolf, head of the White Witch's secret police. A strong, dark presence with
obedience and devotion to the Witch. Strong actor who moves well and can embody the body
lanuguage of a predator.
TUMNUS: A faun. He is passionate, emotive and genuine. Good singer required.
FATHER CHRISTMAS: Santa Claus! A jolly, spirited man. Must sing well.
WHITE STAG: Harbinger of luck/portent of change in Narnia. Solo dancing role. Trained, agile
dancer who moves with grace.
KEY NARNIAN SPEAKING ROLES:
UNICORN, BULL, DOG, EAGLE, OWL
FEATURED and ADVANCED DANCERS:
This is a dance heavy show. We are looking for a team of featured dancers of all ages to dance a
variety of roles. Only those with dance experience or a natural ability to move well will be considered.
OTHER ENSEMBLE ROLES: Cruelies, Narnians, Snowflakes, etc.
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Audition Registration Form
Narnia
Child’s Name:_________________________________________________________________
Parent(s):______________________________________________________________________
Age: ______
Birthday: ______ / ______ / _______
Grade: __________
Address:
__________________________________________________________________________________
__________________________________________________________________________
Home Phone: (
) ________ - _______________
Parent’s Cell: (
) ________ - _______________
Child’s Cell: (
) ________ - _______________
Parent’s E-mail:________________________________________________________________
Child’s E-mail: ________________________________________________________________
Please list any performing experience:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________
Please list any potential conflicts that might interfere with the rehearsal schedule. This includes
vacations, sports, school commitments, etc. DO NOT list tech week OR performance conflicts here. All
performance conflicts must be approved by the director PRIOR to auditions.
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
_________________________________________________________________
If I had a choice of any part in this production, I would like to play the role of:
Rehearsal Group Preferences. Please mark all that apply.
1. I have brought a new friend to Haven:
_______________________________________________________________
…but I am willing to take a lead over being in a rehearsal group or Cast with my friends.
2. I carpool to rehearsal with these people, so I need to be in the same rehearsal group:
___________________________________________________________________
…but I am willing to take a lead over carpooling with the above people.
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Cast Commitment Contract
Narnia
We are thrilled to announce that this Fall, our shows will run for 2 consecutive
weekends! Each cast will have performances on both weekends. Please pay special
attention to the rehearsal and performance schedule below.
Tues/Thurs Rehearsals:
Each child will be placed in a casting group that will meet during a regular time slot each week.
Casting groups will be decided based on skill level and age at time of auditions.
Elementary Ensemble: Tuesdays 4:00-6:30 PM, starting 9/6
Teen Ensemble: Thursdays 4:00-6:30 PM, starting 9/8
Featured Dancers*: Tuesdays 4:00-6:30 PM, starting 9/8
Petite Players*: Tuesdays 4:00-5:30 PM
(with optional extended instruction from 5:30-6:30 PM), starting 9/6
Advanced Dancers: Tuesdays 4:00-6:30 PM, starting 9/6
Leads and Speaking Roles: Tuesdays and Thursdays 4:00-7:00 PM (various calls) starting 9/6
Saturday Rehearsals:
Casting Group call times will vary depending on what numbers we are rehearsing on a particular
Saturday. Usually, Casting groups will only be called in 1-2 hour time slots. In general, please keep
the following times open:
Saturday 9/24 9:00 AM – 2:00 PM All Cast, 2:00-5:00 PM Select Leads
Saturday 10/1 9:00 AM – 2:00 PM All Cast, 2:00-5:00 PM Select Leads
Saturday 10/8 9:00 AM – 2:00 PM All Cast, 2:00-5:00 PM Select Leads
NO REHEARSAL SATURDAY 10/15
Saturday 10/22 9:00 AM – 2:00 PM All Cast, 2:00-5:00 PM Select Leads
Saturday 10/29 9:00 AM – 5:00 PM All Cast
Pre-Tech Week
Monday 10/31 4:00-7:00 PM All Cast
Tuesday 11/1 4:00-7:00 PM All Cast
Wednesday 11/2 4:00-7:00 PM Leads and Featured Dancers
Thursday 11/3 4:00-7:00 PM All Cast
Saturday 11/5 9:00-5:00 PM All Cast
Tech Week:
Sunday 11/6 5:00 PM TBD Scheduled Costume Fittings
Monday 11/7 4:00 - 6:00 PM Stage Placement Caspian Cast
6:00 PM- ? Cue to Cue. Leads only (from Both Casts)
Tuesday 11/8 4:00-5:30 PM Stage Placement Dawn Treader Cast
5:00 PM Caspian Cast Run Thru (Dawn Treader Cast Leads MUST watch)
Wednesday 11/9 4:00-5:30 PM Caspian Cast Clean Up
5:00 PM Dawn Treader Cast Run Thru (Caspian Cast Leads MUST watch)
Thursday 11/10 4:00-5:30 PM Dawn Treader Cast Clean Up
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Cast Commitment Contract Cont.
Narnia
Performances:
WEEKEND ONE:
Thursday 11/10 7:00 PM Caspian Cast Performance
Friday 11/11 7:00 PM Dawn Treader Cast Performance
Saturday 11/12 2:00 PM Caspian Cast Performance
Sunday 11/13 Narnia Sunday at OCF 7:30 AM-12:00 PM Select Leads, Featured Dancers, Advanced
Dancers, TBD
1/17 5:00 PM MANDATORY PICK UP REHEARSAL (Leads, Both Casts)
WEEKEND TWO:
Friday 11/18 7:00 PM Dawn Treader Cast Performance
Saturday 11/19 2:00 PM Caspian Cast Performance ,
7:00 PM Dawn Treader Cast Performance
*Note: Those cast as Featured Dancer or Advanced Dancer will be required to attend Haven’s
Friday Dance Class.
Cost of dance classes is $50 for 8 weeks. Scholarships are not available for dance classes.
Work Days:
Load In Sun 11/6 7:30 PM*
Partial Set Strike Saturday 11/12, after show*
Full Set Strike Saturday 11/19, after show*
*All Jr. High and High School Cast members are required to attend Load In and Set Strike
(Caspian Cast at Partial Strike on 11/12 and Dawn Treader Cast at Full Strike on 11/19)
As a Cast Member, I commit to…
Attend all rehearsals beginning Tuesday 10/6 unless I am sick or have indicated a conflict on my
audition form
Participate in all performances
Attend weekly Friday dance class if cast as a Featured or Advanced Featured Dancer.
X____________________________________________________
(Cast Member Signature)
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Cast Member Expectations
Narnia
Theatre is about fun. But it is also about learning discipline, work ethic and respect. Parents,
please take a look at the expectations below and review them with your child.
Cast Member Expectations
Bring your script to each rehearsal.
Wear comfortable clothing you can dance in (sweats, pjs, leotards, etc.).
Wear dance shoes or tennis shoes (no flip flops).
Arrive on time.
Support and encourage your fellow cast members.
Pay attention and listen when a Haven staff member is speaking.
Respect the rehearsal facilities.
Keep language and conversation appropriate.
Clean up after yourself.
Memorize all lines, lyrics and dances on time.
Never touch another cast member’s prop or costume.
Sport a good attitude, always
Always give your best.
Read the announcement board at the sign-in table at each rehearsal.
Make up any missed rehearsal content with another cast member outside of rehearsal.
Contact the director if you are sick or unable to attend a rehearsal: (310) 504-4132
Hey! Cast Members, don’t forget:
All Jr. High and High School Cast members are required to attend Load In and Set Strike
(Caspian Cast at Partial Strike on 11/12 and Dawn Treader Cast at Full Strike on 11/19)
I have read and agree to abide by the above expectations.
X____________________________________________________
(Cast Member Signature)
Date: _______________________
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Parent Expectations and Policies
Parent Expectations
Check your e-mail for weekly updates
Drop off your child on time; please do not drop your child off more than 15 minutes before
rehearsal
Pick up your child on time
Participate in 2 Workdays (or pay a nonparticipation fee of $50 per workday) and 2
Performances (or pay a non- participation fee of $50 for each missed performance).
Note: Any family member (grandparent, sibling, uncle, cousin, etc.) age 18 and above can
substitute for parent participation for either Workdays or Performances.
REFUND POLICY
Should you choose to withdraw from the production, you must communicate your request for a
refund, in writing, BEFORE THE FIRST DAY of rehearsals (Tuesday 9/6). After rehearsals
begin, there are no refunds. Scholarship students who withdraw from the production after
rehearsals begin may be disqualified from applying for a scholarship in the future. If you have
applied for a Payment Plan and withdraw from the production AFTER THE FIRST DAY of
rehearsal, our system will continue to bill your credit card on the 15th of each month until your
tuition has been paid in full.
LATE PICK UP FEE POLICY
For late pick-ups, a 5 minute grace period will be extended, but after that time, you will be
charged $1.00 per minute late per child.
As a Parent, I ….
___ Have read and understand the Parent Expectations
___ Have read and understand the Refund Policy
___ Have read and understand the Late Pick-Up Fee Policy
___ Commit to participate in 2 Workdays and 2 Performances
or
___Pay the non-participation fee of $50 for each missed volunteer slot
X_______________________________________________________
(Parent Signature)
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Medical Release
Narnia
Child’s Full Name ______________________________________________________
Child’s Age _________________________________________________________
Parents’/ Guardians’ Names ______________________________________________________
Phone __________________________________________________________
Cell Number __________________________________________________________
Name & Phone number of person to contact in the event that the parent/guardian cannot be
reached in an emergency
_______________________________________________________________________
_______________________________________________________________________
In the event that I cannot be reached in an emergency, I hereby give my permission to the
physician or dentist selected by the representative of Haven Academy of the Arts to secure
proper treatment and/or hospitalization, an injection, anesthesia, or surgery for my child as
deemed necessary. The signature of the parent or guardian below is intended to serve as a
medical release. It is understood that this authorization is given in advance of any specific
diagnosis, treatment or hospital care required and to provide authority and power on the part of a
Haven agent to give consent to any and all such treatment and hospitalization deemed advisable.
This authorization is to be effective from August 30th 2016 through November 19th, 2016.
Parent or Guardian’s Signature and date
_________________________________________________________
_____ /_____ /_____
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Photo, Video, and Website Release Form
Narnia
(New Students Only)
Dear Parent or Guardian:
On occasion, representatives from the Haven Academy wish to photograph, videotape or
interview students in connection with Haven Academy programs or events. Educating the public
about Haven Academy is one of our objectives. The entire community benefits from knowing
about the abilities of our students and about the programs Haven Academy offers to the children
in our community.
In order to release student photos, video footage, comments or to post items on the Haven
Academy website, we need your written permission.
To give your consent, please complete the form below.
I, _____________________________________________________________, parent/
guardian of _____________________________________, give permission for my child to be
photographed, videotaped and interviewed by representatives from Haven Academy for the
purpose of publicizing the educational programs at Haven Academy. I authorize the use and
reproduction, by Haven Academy and anyone authorized by Haven Academy, of any and all
photographs, videotapes and interviews taken of my child, without compensation to me or my
child. All of these photographs, videos and interviews shall be the property, solely and
completely, of Haven Academy. I waive any right to inspect or to approve the finished
photographs, videotapes, sound tracks, scripts and printed matter that may be used by Haven
Academy.
Date: _______________________
Parent or Guardian Signature:
_____________________________________________________
Address: _____________________________________________________________________
OR _____ I am 18 years of age or older and I give my consent without reservations to the
foregoing on my own behalf.
Signature: _____________________________________________________________________
Address: ______________________________________________________________________
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Narnia Q and A
Q: How is the Fall Production different than the Spring Production or Theater Camp?
A: Our K-12 Fall production is geared towards challenging all cast members to move to the next
level. Lead roles provide opportunities for our older cast members, while more difficult dance
routines and vocals stretch our ensemble to become stronger performers. We choose a more
challenging script, with a longer run time. As the depth of the material increases, we expect our
cast to adopt a more professional attitude during rehearsals. There is also a higher level of
expectation regarding theatre skills- our Fall production is the time when we gently but
consistently push our cast members to become better actors, dancers, singers, and people. We
aim for a higher artistic quality because we have older and more experienced cast members
carrying the show.
Due to the length of the show, rehearsals during tech week will also run later, as will
performances. We do our best to let the little ones head home as early as possible, though we do
expect even our Kindergarteners to stay until curtain call during the performances. (They have to
experience a standing ovation from their adoring fans!)
Q: Why K-12? Why not just keep the ages separated?
A: Here at Haven, we value intergenerational friendships between students. We love seeing our
older students mentoring our younger cast members, both in theater skills and in character. Being
in a cast with older students both inspires and pushes younger cast members. In turn, having a
younger set of cast members around fosters a sense of responsibility in the older students. So,
although we recognize that there is a vast difference in the performance abilities of a
kindergartener and a senior in high school, we find that putting all ages in one cast helps to
develop this invaluable intergenerational community.
Q: How will I know when my child is called to rehearsal?
A: Each cast will be divided into different Casting Groups. Each Casting Group will always
rehearse at the same time every week until performances get closer. Your child may be called for
more that one slot per week depending on his or her role. Please be aware that the same Casting
Group from each Cast will rehearse at the same time, but not always in the same room. For
example, our Elementary Ensemble for both our Caspian Cast and our Dawn Treader Cast will
be called Tuesdays from 4:00-6:30, but they wont be running the same material in the same
room. So, if you look at the schedule and see “Elementary Ensemble”, and your child belongs in
that Casting Group, you will know that they are called to rehearsal regardless of which Cast they
are in. The only time Casts will be called separately is during tech week, so please read your
schedule and blog updates carefully.
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Q: My child is on the younger side of the K-12 age range. What part should they audition for?
A: Narnia is an excellent show because there are multiple opportunities for small solo parts and
cameo roles. We do encourage our younger cast members to prepare themselves by remembering
that it is common in our fall production for our older cast members to carry the show. Most of
the “leads” go towards our high schoolers, or students who have more experience in theatrical
performance. We are, however, looking to cast the younger Pevensie siblings as Elementary
School age, so if your K-5 child is looking to audition for a larger role, those would be great
parts to aim for. In addition, there are several singing solos and speaking parts that we are open
to casting younger as well.
Q: Why are you double casting the entire cast for Fall show? I thought the Spring Show was
the only time you had two separate casts?
A: By double casting our entire casts like we do during our Spring productions, we aim to create
an environment that is calm, focused, and geared towards more one on one interaction with
instructors. Haven is about investing in the lives of our students, and having large casts can often
interfere with this goal.
Smaller casts also give Directors and Choreographers the freedom to give cast members more
stage time than they would normally get in a large cast because stage space is longer an issue.
Although double casting cuts in half the number of performances each child has, it in turn allows
the student to have more stage time and solo opportunities within his or her cast’s performances.
We are extremely proud and thrilled that Haven is a fast-growing theater company, but we never
want to be a program that simply puts its students up on stage without being involved in the
personal and artistic growth offstage. Double casting our fall show is a step Haven is taking to
ensure that our goal of community does not fall by the wayside as our company continues to
grow.
Q: Wow! Two weekends of performances! Why?
A: In the past, Haven has only run a show for two weekends during our Spring Production. OCF
Church (the facility that houses Haven) has graciously agreed to allow us the use of their
auditorium for two weekends this fall, and will be partnering with Haven in a conversation about
C.S. Lewis’ work. We are excited to give our students the opportunity of a two-weekend run;
please be sure to carefully review the provided rehearsal and performance schedule so that you
and your child know what to expect.
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