Slides - Redcoat Band Alumni Association

Redcoat Band Alumni Association, Inc.
Annual Meeting
Meeting Date: August 10, 2013
Time: 2:00 pm
UGA Hugh Hodgson School of Music, Edge Hall
Welcome
John Colegrove ‘93
•Call meeting to order
•Welcome to this historic event
•Introduction of current board members
•Agenda
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Organizational Update
Linda (Anderson) Butts ‘71
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How RBAA Began
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The New RBAA, Inc.
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Moving Forward
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Recap of the By-Laws
Linda (Anderson) Butts ’71
Marion English ’88
•Mission
•Meetings
•Members
Categories
Recent grads
•Officers
Rotation
Responsibilities
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Treasurer’s Report
Lee Butts ‘71
•Account - Plan
Budget
Homecoming financial plan
•Donations
Historic generosity
Latest donations
•Scholarship Campaign
Backsground
Concept
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Recepients
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Treasurer’s Report
Lee Butts ‘71
•
Account – Beginning of Year Balance $5,656.67
Budget
Homecoming financial plan – breakeven
Computer expense - $619
Creditcard fees - $1,287
Paper, printing - $ 280
Legal - $325
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Wash Accounts
Game Tickets
Lunches
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Donations
Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Historic Generosity
$84,400
$15,155
Over the last 9 years!
$9,000
Donation Dollars
$11,000
$5,000
$6,800
$
Bricks
$6,100
$4,850
2004
$4,200
$23,000+
Gala
$400
Most thru
UGA
Foundation
2005 2006
2007
2008
2009 2010
2011
2012
Fundraising Campaigns
Through the Years
Homecoming 2012
$ 4,0999 Enrichment Fund
$ 901 Silver Instruments
Auxiliaries
$ 3,000
Scholarships
$ 2,440
Silent Auction
$ 4,715
Scholarships
Auxiliaries
$ 15,155
Gala & Silent Auction
Silver Instruments
Brick Campaign
Practice Complex
Sousaphones
Scholarship Campaign
Process and Recognition
Annual Scholarships
1
Awarded to deserving Redcoats
with the recommendation of the
Redcoat Directors.
Named, Honorary & Memorial Scholarships
2
One-year and 4-year scholarships
given with this minimum levels of
donation.
Cumulative Recognition Program
3
Donations of $100 (or more) are
tracked for cumulative recognition
levels. (6 alumni in 2012)
Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Initial or
Accumulated
Contributions
Spirit Music Award - $1,000
Red & Black Music Award - $5,000
Silver Music Award - $10,000
Grand Music Award - $30,000
2013 Scholarship Recipients
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1
Victoria Bethel
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Redcoat
Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
2
Dylan Horne
Your Logo
Updated Web Site
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Redcoat
Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Your Logo
Past Web Site Formats
2010
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2009
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2007
2004
2002
2001
2005
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Redcoat
Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Your Logo
Homecoming 2013
Leigh (White) Tompros ‘76
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Our Vision
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What’s New
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Schedule
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Special Promo
•
Volunteers
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Homecoming 2013 Volunteers
Leigh (White) Tompros ‘76
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Homecoming check-in
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Lunch distribution
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Stadium assistance
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Loaner instruments
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Special promotion
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Pre-homecoming prep
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Auxiliaries
Ashley Clark ’03 / Cassie (Magee) Moates ‘05
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Alumni Banquets
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Alumni Flagline Banquet Spring of 2014
Alumni Georgettes & Majorettes & Feature Twirler Banquet
February 2014
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First Flagline Reunion 2013
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Majorette Reunion 2013
Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Georgette Reunion 2013
Auxiliaries
Ashley Clark ’03 / Cassie (Magee) Moates ‘05
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Scholarship programs
•
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Majorettes raised: $2,500
Georgettes raised: $1,000
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Auxiliaries
Ashley Clark ’03 / Cassie (Magee) Moates ‘05
•
JanFest - January 18, 2014
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Auxiliaries
Ashley Clark ’03 / Cassie (Magee) Moates ‘05
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Twirl & Dance Clinics
•
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Fall Clinic: October 20, 2013
Spring Clinics across Georgia: March 9, 2014 Athens
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Auxiliaries
Ashley Clark ’03 / Cassie (Magee) Moates ‘05
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Auxiliary Auditions:
•
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April 26, 2014 Stegeman Coliseum
Fundraising for Auxiliary:
•
5K Run : We plan to host a 5K this year as a fundraiser
as well.
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Auxiliaries
Ashley Clark ’03 / Cassie (Magee) Moates ‘05
• Majorettes/Georgettes/Feature Twirlers
•
Calendars for Scholarship/Fundraising for Nationals:
will go on sale September Majorettes, Georgettes, &
Feature Twirlers
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Auxiliaries
Ashley Clark ’03 / Cassie (Magee) Moates ‘05
• Miss Redcoat Band Pageant
•
Look for more information coming: Plan is to host a
pageant for all ages in January.
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Young Alumni
Christina Swoope ‘11
•Goals
•Communication
Direct emails
Twitter
•Group Effort
•Plans
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Alumni Pep Band
Russell Day ’73,
Katie Rogers ‘10,
Terri Randall ‘72
•Goals
•Start-up Goals
•Critical Mass – Can we get enough performers?
•We now have 115 alums registered for Pep Band
•Opportunities – Can we find enough paying events?
•Opportunities are there – participation rate is key
•Current Goals
•More ”active” performers needed to meet demand
•Need more than the 15-20 ”Core” players we have
•Pipeline – Can we fulfill the events on our schedule?
•Pipeline has taken a year to build – now substantial
•Revenue – focus our efforts to maximize return
•Be This
judicious
in the events
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•Smaller/more events? Easier to fulfill?
•Ensembles? Flute choir? Brass quintet?
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Alumni Pep Band
Russell Day ’73,
‘73
Katie Rogers ‘10,
Terri Randall ‘72
•Great Support
•Donations from RBAA Members for start-up costs
•Linda & Lee for their time, resources and vision
•Scott Jones and the leaders of the UGA Redcoat Band
•Dean Gottschalk for assembling our Pep Band Drum Set
•Thomas Walker for our *required* release form
•Michael Brewer for sharing his instruments and talents
•The UGA President’s Office and Athletics Dept.
•All of the wonderful folks who have Directed our group
•UGA Parking – for making it easier on old dawgs
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•The Most Generous Group of Performers ANYWHERE!
It is
a rare This
priviledge
to be associated
with a group
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of people
donate their time and talent
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in support of this cause in which we all believe.
”Once a Dawg; Always a Dawg. How Sweet it is!”
Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Alumni Pep Band
Russell Day ’73,
‘73
Katie Rogers ‘10,
Terri Randall ‘72
•Communications
Fact Sheet - Logistics details for every event
Rosters - Record of players who perform for every event
Music
• Downloads from RBAA site and Dropbox
• Terri Randall has begun working to improve
• Both quality and quantity
• Katie Rogers is working to help access arrangements
• Older arrangements (Roger Dancz era copy)
• Better arrangements
• Improved playlists – easier availability and access
• Instrumentation guidelines -- Katie
Signage, brochures, business cards, web
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• Brochure
available
in both printed and electronic versions
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• My RBAA business cards available (ask me)
• Target: improvement over simple email
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Alumni Pep Band
‘73
Russell Day ’73,
Katie Rogers ‘10,
Terri Randall ‘72
•Success Stories – enabled by good turnout
•Lake Country Bulldog Club – Rock Eagle
•Well attended -- spawned the idea we could do more
•Sandersville Kaolin Festival Parade
•First truly remote event – fun hayride; big hit locally
•Leadership Georgia – Sanford Stadium
•Endorsed by the UGA President’s Office – good exposure
•Volleyball vs. Kentucy – requested by Redcoat leadership
•Thanks to Katie Rogers – lots of energy and young alums
•Bulldog Park -- very successful fundraiser
•Silent Auction success! Pep Band engagement for $2500
•Basketball vs. FAMU – sponsored by UGA Athletics Dept.
•Free guest tickets – good feedback. ”Playas” T-shirt.
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•UGA
Day itPerformances
for the UGA Alumni Assn.
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•Great Exposure. Consider repeat next year?
•Griffin Bulldog Club – UGA Griffin Campus
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Alumni Pep Band
‘73
Russell Day ’73,
Katie Rogers ‘10,
Terri Randall ‘72
•Our existing performance opportunity Pipeline
•Please make every effort to play whenever you can.
•We need to execute this list for the benefit of the Redcoats
DATE
Saturday, August 10
Saturday, August 31
Saturday, September 7
Saturday, September 21
Sun‐Tue, Sept. 22 thru 24 Exact day TBD
Friday, October 11
Saturday, October 12
Saturday, October 12
Saturday, November 2
Saturday, November 9
TIME
10:30am
1:00pm and 8:00pm
4:00pm, kickoff 4:30pm
9:30‐10am
TBD
LOCATION
Athens, GA
Athens, GA
Alpharetta, GA
Athens, GA (GA Center)
Augusta, GA
7:00‐9:00pm
3hr <game, for 1 hour
9:00am ‐ 12:00noon
½ time; Kickoff 3:30pm
7:00am‐after game
Athens, GA
Athens, GA
Sandersville, GA
Alpharetta, GA
Athens, GA
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CUSTOMER
Leebern Band Hall
Ramsey Center
City of Alpharetta
Debbie Crowe
Georgia Association of Housing and Redevelopment Authorities
Bulldog Park
Tailgate Station
Kaolin Festival Parade
City of Alpharetta
Homecoming (target: 450 alums)
Date own
of report:
07/31/2013
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
EVENT
Rehearsal with Derbies
Volleyball Tournament
UGA/SC N. Texas tailgate party
Annual Conference
STATUS
(confirmed)
(confirmed)
(tentative)
(confirmed)
(tentative)
fundraiser
fundraiser
return engagement
UGA/FL
combined w/Redcoats
(confirmed)
(confirmed)
(confirmed)
(tentative)
(confirmed)
I CAN COME
Communications Committee
Linda Butts ’71 / Lyn Olliff ‘77 / Cassie Moates ‘05
•Goals
•Year-round Responses
Direct emails
Surveys
•Plans
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Fundraising
Russell Sauve ‘00
•Goals
•Feedback
Direct emails
Comments
•Plans
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Nominating Committee
John Colegrove ‘93
•Process
Rotation (to preserve knowledgebase)
Proposed slate
Electronic & paper ballots
•Emails
To supporting members
Included backgrounds & by-laws summary
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•Results
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Officers
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homecoming
Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
New Business
John Colegrove ‘93
•Topics
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
What Else?
John Colegrove ‘93
Get Involved!
Meeting Adjorn
”How Sweet It Is” dessert with current Redcoats - 5pm
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Redcoat Rehearsal – 6pm to 10pm
New pregame elements
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Redcoat Band Alumni Association, Inc.
Annual Meeting 2013 – August 10, 2013
Redcoat Band Alumni Association, Inc.
Annual Meeting
Thanks For Attending!
See ya’ at Homecoming!