September 18, 2014 - Houston Housing Authority

Transcription

Transforming Lives & Communities
HOUSTON HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
SEPTEMBER 18, 2014
TELEPHONE ROAD
6000 TELEPHONE ROAD
HOUSTON, TEXAS 77087
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: Lance Gilliam, Chair | Assata-Nicole Richards, Vice Chair | Tina Peterman | Nicola Fuentes Toubia |LaRence Snowden | Bobbie Figures | Phillis Wilson
BOARD OF COMMISSIONERS MEETING
Thursday , September 18 , 2014
TABLE OF CONTENTS
AGENDA
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August 26, 2014 BOARD MEETING MINUTES
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COMMENTS AND RESPONSES
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UNFINISHED BUSINESS
Resolution No. 2749
Parking and Towing Policy
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Resolution No. 2751
Award of Contract for Legal Support to the
Board of Commissioners to the Taylor Law Firm, P.C.
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NEW BUSINESS
Resolution No. 2762
Approval of the 2015 PHA Annual Plan (“Annual Plan”)
Resolution No. 2763
Approval of Contracts for Architectural and Engineering Services
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Separate
BOARD REPORT
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FINANCE REPORT
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HHA CALENDAR OF EVENTS
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2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: Lance Gilliam, Chair | Assata-Nicole Richards, Vice Chair | Tina Peterman | Nicola Fuentes Toubia |LaRence Snowden | Bobbie Figures | Phillis Wilson
BOARD OF COMMISSIONERS’ MEETING
THURSDAY, SEPTEMBER 18, 2014 AT 3:00 P.M.
TELEPHONE ROAD
6000 TELEPHONE ROAD, HOUSTON, TEXAS 77087
AGENDA
AGENDA
I.
Call to Order
II.
Roll Call
III.
Approval of the August 26, 2014 Houston Housing Authority Board Meeting Minutes
IV.
President’s Report
V.
Public Comments
VI.
Unfinished Business
a. Parking and Towing Policy
(Resolution No. 2749)
b. Award of Contract for Legal Support to the HHA Board of Commissioners to The
Taylor Law Firm, P.C.
VII.
New Business
c. Approval of the 2015 PHA Annual Plan (“Annual Plan”)
d. Award of Contracts for Architectural and Engineering Services
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VIII.
Executive Session
Convene an Executive Session to discuss:
a.
b.
c.
Personnel matters in accordance with Section 551.074 of the Texas Government Code
Legal issues in accordance with Section 551.071 of the Texas Government Code
Real estate matters in accordance with Section 551.072 of the Texas Government Code
IX.
Reconvene Public Session
X.
Adjournment
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2640 Fountain View Drive
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Houston, Texas 77057
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713.260.0500 P
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713.260.0547 TTY
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www.housingforhouston.com
MINUTES OF THE HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING
TUESDAY, AUGUST 26, 2014
A meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on
Tuesday, August 26, 2014, at Forest Green, 8945 Forest Hollow, Houston, Texas 77078.
Chair Gilliam called the meeting to order at 3:07 p.m. Chair Gilliam offered the use of an interpreter or translator
to any in attendance. Secretary Gunsolley called roll and declared a quorum present.
Present:
Lance Gilliam, Chair
Assata-Nicole Richards, Vice Chair
Bobbie Figures, Commissioner
Tina Peterman, Commissioner (arrived during the President’s Report)
Nicola Fuentes Toubia, Commissioner
Phillis Wilson, Commissioner
LaRence Snowden, Commissioner
Tory Gunsolley, Secretary
Absent:
APPROVAL OF MINUTES
Chair Gilliam called for discussion or approval of the July 15, 2014 Board of Commissioners meeting minutes.
Commissioner Figures made a motion to approve the minutes for the July 15, 2014 HHA Board of Commissioners
meeting. Commissioner Wilson seconded the motion. The minutes passed unanimously.
PRESIDENT’S REPORT
Secretary Gunsolley stated that he is thrilled to announce that HHA’s Public Housing Operations Department has
again been named a High Performer. He stated that this is for Calendar Year 2013 and he wants to congratulate
Mr. Griffin and his staff.
Vice Chair Richards and Commissioner Snowden expressed their congratulations and appreciation to Mr. Griffin,
the PMCs and his team for a job well done.
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Secretary Gunsolley shared that HHA was awarded a $2.47 million grant from the Continuum of Care’s HUD funds
to administer a Rapid Rehousing Program and the Housing Authority will continue to take on a leadership role in
addressing the homeless issue. He stated that the Rapid Rehousing Grant will begin in March 2015; and hopefully,
it will serve about 1000 households per year by working with the City, County and a network of partners.
Secretary Gunsolley remarked that essentially, HHA will be able to handle the funds and transmit the funds to
landlords to provide short term rental assistance to help prevent homelessness.
Commissioner Toubia asked if the funds can be only used for rental assistance or can the funds be used for other
assistance.
Secretary Gunsolley responded that the funds are a little more flexible than this, but this is a Rapid Rehousing
Program for short term homeless families to assist these families with security deposits, rent and possible other
associated move-in cost. He stated that the funds are also being matched with money from the City and County,
so the total amount of money will be a little more than $3 million. Secretary Gunsolley indicated that some of this
money will have a little more flexibility to completely address issues.
Commissioner Snowden asked who at HHA was responsible for this grant or who the principals are.
Secretary Gunsolley indicated that this grant was through a partnership, but Jessica Preheim, who manages the
homeless efforts for the Housing Authority and Mark Thiele were the principal movers on this grant.
Vice Chair Richards asked if HHA’s clients are eligible for the funds and how will this program work.
Secretary Gunsolley explained that the program is being designed now and it wouldn’t be targeted for HHA’s
clients because they already have affordable housing. He stated that the program would target people who have
recently become homeless to get them right back out of homelessness.
Vice Chair Richards shared that she recently traveled to New York and she sat next to a member of the Coalition,
and she spoke highly of Secretary Gunsolley and HHA for the homeless efforts that were being done in the City.
Vice Chair Richards stated that the Mayor has indicated that the City’s goal is to resolve homelessness in Houston,
and our efforts have gotten a lot of national news from NPR and she thinks that this is a bold statement. She
stated that she is very proud that the Housing Authority has taken the lead on this initiative and thinks that HHA is
setting the model to the nation on how to deal with homelessness.
Commissioner Snowden inquired about the types of press that HHA is receiving. He asked how is staff getting this
out to the media so that we are receiving the type of attention that we need.
Secretary Gunsolley indicated that he will provide this information to the Board.
Commissioners Peterman arrives.
Secretary Gunsolley shared that Keep Houston Beautiful Annual Mayor’s Proud Partners has awarded HHA one of
the annual partnership awards for all of the community gardening work that we have done with Keep Houston
Beautiful and their corporate partners at HHA’s properties. He stated that HHA will be attending the award’s
banquet and he will be extending invitations to the Board as well.
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Secretary Gunsolley shared that last week, HUD issued FMR changes across the country and the proposed changes
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for Houston dropped HHA from the 50 percentile to the 40 percentile of FMR. He indicated that this means
even though rents are increasing in the City of Houston, the FMRs for HHA’s program are increasing by only 3.9%.
Chair Gilliam asked Secretary Gunsolley to explain how this will work.
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Secretary Gunsolley stated that HHA had been in the 50 percentile of HUD’s FMR study, so if a participant has a
voucher, he/she should be able to afford the median cost for an apartment. He indicated that now HUD has
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dropped HHA to the 40 percentile because as a METRO region, we did not decrease the amount of
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deconcentrated poverty and so HHA was given the 50 percentile to move the dial. He also indicated that as an
individual housing authority, HHA had taken steps to deconcentrate poverty every year and we have received the
“deconcentration bonus.” Secretary Gunsolley stated that HHA will be making comments to HUD about how
unfair this is because our 18,000 vouchers are not enough to move the dial on deconcentration across the metro
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area. He further indicated that Dallas, Ft. Worth and Austin also have dropped from the 50 percentile to the 40
percentile, which is really counterintuitive to the means of the program. Secretary Gunsolley stated that HHA just
received this notice of the proposed FMRs and will be providing comments to HUD.
Commissioner Toubia inquired if HHA could join with Dallas and Austin and rally to put pressure on HUD about the
FMRs.
Secretary Gunsolley indicated that the national industry groups are reviewing this and deciding what they can do.
Secretary Gunsolley shared that HHA recently celebrated a FSS graduation and the Housing Authority had its
largest class to date. He stated that there were 19 graduates and 100% are employed, with two graduates
becoming homeowners. He also shared that the increase income for the graduating class was 349% collectively,
which means that they more than tripled their income.
Secretary Gunsolley also shared that HHA and The ITEX Group won project based VASH vouchers in a very
competitive allocation for VASH vouchers. He stated that HHA was the only housing authority in Texas to be
awarded additional project based VASH vouchers and so 22 units will be added to the Palm Center project.
Vice Chair Richards stated that she would like HHA to provide greater clarity on who we serve by providing a
composite of the demographics, i.e. seniors, veterans, and aged out foster care youth, to show the diversity in the
clients HHA serves. She indicated that this composite will provide a better picture of our value to the community
because she believes there is a misnomer about who needs affordable housing in the City.
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Secretary Gunsolley shared that the Board will be invited to attend a celebration for the closing of the 100
homeowner in the HCV Program. He indicated that staff is putting together this celebration and inviting all 100
homeowners to attend celebration and hopefully, press event for the closing of the 100 homeowners in this
program.
Chair Gilliam asked if Secretary Gunsolley can provide information on the locations of the homes that we
purchased by the homeowners in the program.
Secretary Gunsolley responded in the affirmative.
Lastly, Secretary Gunsolley provided an update on the Draft Annual Plan. He stated that HHA has had three public
meetings, with over 50 people in attendance at the meeting. He indicated that the public comments are due by
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September 2, 2014 and HHA anticipates receiving a few. Secretary Gunsolley shared that thus far during the public
meetings, there were some clarification questions and not many comments that were in disagreement about the
direction that the Housing Authority plans.
Secretary Gunsolley indicated that this concludes his President’s Report.
Chair Gilliam asked for any further questions, concerns or comments.
Commissioner Snowden informed the Board that the Annual Mayor’s Proud Partners Awards Luncheon for the
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Keep Houston Beautiful project is on October 27 .
PUBLIC COMMENTS
Ms. JoAnn Livingston, of Forest Green Homes, apartment #8822 addressed the Board with concerns about the
Resident Council having to go through the property manager to gain access to the community building. Ms.
Livingston said that the Resident Council has never had to do this in the past and asked why they have to do it
now.
Secretary Gunsolley indicated this issue has been a matter of some debate, as staff has been trying to formalize
the relationship between the Resident Councils and the Housing Authority. He stated that recently, he and Mr.
Griffin decided that they would figure out how to return the community building keys to the Resident Council
President. He further stated that staff is trying to put some systems in place so that there is some level of
accountability. Secretary Gunsolley indicated that the community building keys should at some point be returned
to Commissioner Figures, as she is the Resident Council President.
Ms. Thelma Fontenot, of Forest Green Homes, apartment #8884 addressed the Board with concerns about the
status of the property management company (PMC) remaining at Forest Green. She asked if the Houston Housing
Authority plans to keep J. Allen Management Company, Inc. as the PMC because she is pleased with Ms. Valencia
Reine as the manager. Ms. Fontenot also complained that she has had disputes over issues with the Resident
Council President, who is also a Board of Commissioner, about the Resident Council not working with other
residents in the community. She asked if the Board has an ethics policy.
Secretary Gunsolley indicated that residents at Forest Green have expressed their concerns about the PMC and
HHA staff has looked into these concerns. He stated that at the time, there is no decision to change the PMC, but
to continue to work together to resolve these issues.
Vice Chair Richards stated that the PMCs are decided through a series of criteria, so it’s not a popularity contest.
She indicated that HHA enters into contracts with the PMCs, and we have the intentions of honoring those
contracts, as long as the PMC is operating according to their contract.
Vice Chair Richard asked Secretary Gunsolley to comment on the Board ethics policy.
Secretary Gunsolley commented that there is an ethics policy that the Board members sign and adhere to.
Ms. Marion Waldon, of Forest Green Homes, apartment #8837 addressed the Board with concerns about the PMC.
Ms. Waldon said that although there are some issues in the community, the PMC and the manager is doing a good
job a Forest Green.
Chair Gilliam thanked Ms. Waldon for her comments.
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Ms. Dimeaneek Monroe, of Forest Green Homes, apartment #8860 addressed the Board to inquire about houses
that the Houston Housing Authority purchased from the City and the process of getting qualified for one of these
homes through HHA’s 5-year resident program.
Secretary Gunsolley clarified that HHA did not purchase homes from the City of Houston and the single family
homes that HHA owned have been sold. He stated that the five year resident program that Ms. Monroe is
referring to is the Family Self-Sufficiency FSS Program.
Chair Gilliam asked if there is any availability in the FSS Program.
Secretary Gunsolley replied that he believes that HHA is exceeding the number of participants in the program, right
now. He instructed Ms. Monroe to contact Cheryl Rivers, HHA’s Director of Client Services about openings in the
program.
Vice Chair Richards asked if there are openings in the program, does HHA post flyers in the communities.
Secretary Gunsolley asked Mr. Griffin, of the Agency, to comment on this matter.
Commissioner Peterman also asked Mr. Griffin to provide a brief description of the FSS Program.
Mr. Griffin stated that typically, his department does not advertise the program because it is only funded for a
certain number of slots. He indicated that the public housing FSS Program has residents who have been in the
program for up to five years, and when one resident graduates off the program, staff places another resident in
that available slot. Mr. Griffin indicated that a recent graduate received an escrow check for $17,000 that she used
to purchase a home in Spring, Texas. He explained that in the FSS Program when a resident pays their rent, a
portion of that rent is put into an escrow account, that HUD pays a small passport rate that builds overtime. He
stated that once a participant satisfies the program requirements, he/she graduates and is assisted with
homeownership.
Commissioner Peterman clarified that the escrow checks that HHA provides participants actually comes from the
participant’s rent money and any income increase that he/she gains in the program doesn’t hurt their rent
qualification, but it’s a way to help people become self-sufficient.
Commissioner Toubia inquired why is HHA limited to only 19 participants in the program and asked if this number
could be increased. She also asked how does staff notify residents when there are openings.
Secretary Gunsolley replied that once upon a time, HUD robustly funded resident programs and resident selfsufficiency. He stated that housing authorities were often looked at as the primary source to help people move
on. Secretary Gunsolley indicated that HUD slashed funding for these programs in 1996 and hasn’t funded them
robustly ever since, so HHA applies for funding every year to keep the same number of FSS workers that we
currently have. He stated that nationally, there are no new positions being created and the ability to expand the
program is bound by two things, one is case management and the other is escrow accounts. Secretary Gunsolley
further stated that HUD would have issues if HHA created too many escrow accounts because essentially we are
not charging the full rent. He indicated that in accordance with regulations, HHA is charging FSS program
participants the lower rent and putting some of this rent into escrow. He stated that HUD has a cap based on the
program size that they authorized.
Secretary Gunsolley further indicated that HUD has proposed consolidating the funding of the two FSS programs,
the Public Housing program and the Housing Choice Voucher program. He stated that this will give HHA some
latitude because the voucher program is much larger than the public housing program. Secretary Gunsolley
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indicated that once the programs are consolidated, this could allow the Housing Authority more room for
participants that could have escrow accounts.
Ms. Monroe also inquired about her family composition for the voucher program. She asked if she would qualify
for a four (4) bedroom voucher having five children, three boys and two girls, in the household.
Secretary Gunsolley asked Ms. Monroe if she was on the voucher program’s waiting list.
Ms. Monroe responded in the affirmative.
Secretary Gunsolley informed her that if she is one the waiting list and she gets to the top of the list, staff will
contact her to come in for a meeting and there, staff would explain the family composition and discuss how many
bedrooms her family qualify for.
Ms. Monroe said that there are six members in her household.
Secretary Gunsolley explained that she will get a three (3) bedroom voucher, with 2 persons to a bedroom,
regardless of age and/or sex.
Ms. Erica Mukes, of Forest Green Homes, apartment #8888 addressed the Board with concerns about getting a
handicap accessible apartment for her disabled mother. Ms. Mukes said that her request for a reasonable
accommodation was denied a few months ago and she wants to know if she has other options.
Secretary Gunsolley asked if her mother is on the lease.
Ms. Mukes responded, yes.
Secretary Gunsolley asked Ms. Mukes to speak with the PMC’s manager or the regional supervisor and Mr.
Maynie, of the Agency to discuss the options with her.
Ms. Thelma Fontenot addressed the Board again with concerns about being told by HHA staff that she could no
longer sell “cool cups” to the children in the community center because all funds generated in the center had to be
given to the PMC.
Ms. JoAnn Livingston commented that Ms. Fontenot was selling “cool cups” out of her home and she was told that
she could no longer do this. Ms. Livingston also commented that money that is generated in community center is
supposed to go to the treasurer of the Resident Council to be used for community events.
Vice Chair Richards requested that Secretary Gunsolley and Mr. Griffin provide some clarification and
communication in a community meeting for residents to explain some of these decisions and changes that are
taking place so that everyone is on the same page. She commented that it seems that everyone is not one the
same page as a community about what is the policy and the guidelines. She stated that she understands the
challenges that the resident council face when dealing with different personalities; but in the end, everyone wants
the same thing, which is a safe, nurturing and supportive community for each other. Vice Chair Richards indicated
that sometimes people have different strategies in accomplishing things, but the community needs to work
together. She asked Mr. Griffin to schedule a community meeting that allows residents to ask questions and get
clarification on policies and procedures.
Secretary Gunsolley stated for clarification that he and staff have been meeting with the Resident Councils working
through and negotiating the Memorandum of Understanding (MOU) for over a year. He stated that the issues
around the money that Resident Councils get from the Housing Authority, as well as, the money that Resident
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Councils raise are very important issues and HUD, six months ago, put out a Notice reminding housing authorities
and Resident Councils about how important it is to be accountable. Secretary Gunsolley indicated that HHA has
been putting into place contracts with the Resident Councils so that they will be accountable for all of the money
that is received from the Housing Authority, and also for any money that is raised. He stated that this has been a
long process and staff has had many meetings with the Resident Councils, but he is happy to direct staff to come
back to the communities and explain these policies and guidelines. He stated that staff has been discussing the
MOUs for over a year with the Resident Councils and he believes that the “rubber has finally met the road,” since
implementing the new process. Secretary Gunsolley stated that he is happy to make available staff to come out
and speak with residents, but he necessarily doesn’t want to be directed to have another 25 meetings, per se.
Vice Chair Richards stated that she is not directing Secretary Gunsolley to have another 25 meetings and she feels
concerned that her instructions were not clearly understood. She remarked that when she comes to a meeting
and she hears this much strife and this much contention amongst the community, something has gotten lost in the
translation. Vice Chair Richards stated that she knows that it can be difficult and it’s an additional task to schedule
a meeting, but there is a lack of understanding and clarity in this community. She further stated that she spoke
with Commissioner Figures and she feels that this community has some unanswered questions. She indicated that
if there is anything that HHA can do to continue to provide clarity, she would like for staff to do so.
Commissioner Figures commented that the community needs to learn to work together and stop placing blame on
one another because “a divided house cannot stand.” She remarked that she appreciates everyone in the
community who came to the meeting today, and also welcomed the Board and staff to Forest Green.
Commissioner Toubia explained that when HHA was trying to revamp the Resident Council process, staff had
meetings with the various communities and we negotiated the MOUs. She asked if HHA did a “roll out” of the
MOU with all of the different communities. She further asked if staff did not, could we develop a customized “roll
out” of the MOU so that HHA can use this as a way to discuss it without having to reinvent the wheel in every
community that staff goes to discuss the new policy and procedures.
Secretary Gunsolley responded that staff has “rolled it out” with the Resident Councils, but have not had meetings
at every property with the residents. He remarked that this could be done.
Commissioner Toubia indicated that the meetings might be a good way to address all of the confusion and having
Mr. Griffin and Secretary Gunsolley attend the meetings, even though this is an extra task, might generate the
sense of community and provide a better sense of understanding amongst the residents.
Secretary Gunsolley stated that he is resistant because staff negotiated the MOU for over a year and if he goes to
every community, there will be someone there who has had a problem with the Resident Council and wants to
renegotiate the deal. He stated that this puts him in the position to say to residents that “this is how it is and it’s
not open for renegotiation.”
Commissioner Toubia stated that Secretary Gunsolley can communicate this to residents by saying, “it’s a new day,
a new start and we’re putting the other stuff in the past and moving forward; this is how it will be.”
Chair Gilliam asked for any further questions, comments or concerns.
NEW BUSINESS
Resolution No. 2749 – Parking and Towing Policy
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Secretary Gunsolley stated that Resolution No. 2749 is for a new parking and towing policy. He stated that the
Housing Authority had a towing policy in 2011 and prior that we stopped using because there were very aggressive
tow contracts, and a lot of vehicles were being towed that caused resident lives to be deeply impacted. Secretary
Gunsolley indicated that staff reevaluated the policy and the policy attached is based on Texas law and the Texas
Apartment Association’s Parking and Towing Model Policy. He further indicated that there are two additions that
will be included to the new Policy based on feedback from the Board. He stated that one addition is to include a
copy of the driver’s license, along with the vehicle registration and insurance, and the second addition is to add a
statement that the Reasonable Accommodation Policy will also apply to the Parking and Towing Policy. Secretary
Gunsolley stated that the biggest change to the Policy is how it is implemented, and procedurally how the tow
company is contacted. He stated that in the past, the two companies were able to come and enforce the policy on
their own unilaterally, and now HHA will be switching to a model were the PMCs will be responsible for taking a
picture of the car and the violation, and then contacting the towing company to tow the vehicle.
Vice Chair Richards stated that in Section F, under General Rules, she wants to make sure that the PMCs properly
inspect the signage to make sure that they are clear and everything is done on HHA’s part to identify those signs.
Mr. Griffin stated that when HHA awards a contract, more often than not, the towing companies will purchase the
signs.
Vice Chair Richards commented that she wants to make sure that HHA takes care of this before the PMCs start
having cars towed. She inquired about a grace period, and asked if it is 10 days.
Mr. Griffin responded in the affirmative and clarified that it is 10 days after written notice is provided for
inoperable vehicles.
Commissioner Toubia inquired if residents were allowed to make repairs, like fixing flat tires and getting jump
starts, but these were the only two repairs that would be allowed on HHA’s properties. She remarked that she
thinks that this is a little tough.
Vice Chair Richards commented that according to the new policy, these repairs will not be allowed.
Mr. Griffin replied that these repairs will be allowed and staff will clarify this in the policy.
Commissioner Toubia stated that she believes that residents should be allowed to do certain repairs and maybe
more. She remarked that she thinks it should be a designated area for repairs because these are low income
people who might do their own car repairs.
Secretary Gunsolley commented that this is a “very slippery slope” and asked where to HHA draw the line, in terms
of what repairs can be done. He stated if the Housing Authority allow residents to change their vehicle’s oil on the
property, there is concern about whether residents may spill oil or if they will dispose it into HHA’s dumpsters.
Secretary Gunsolley stated that this could cause huge problems, but he is happy to make it more liberal. He
indicated that most apartment complexes have a policy similar to this one.
Commissioner Toubia remarked that those apartment complexes have people who have different income levels or
people who have different accesses.
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Secretary Gunsolley stated that he is open to suggestions on where HHA can draw the line, if there are other
repairs that we would like to be included.
Commissioner Toubia remarked that maybe some moderate repairs need to be included, like changing car
batteries or other repairs where oil will not be spilled. She stated that she hasn’t had a chance to think about
other solutions, but she thinks that this policy is a little tough. Commissioner Toubia commented that as a Housing
Authority, we are now monitoring whether or not vehicles are properly registered, insured and driver’s licenses are
valid. She stated that she personally thinks that this policy is a little overreached.
Mr. Griffin remarked that HHA is requesting this information to provide parking permits to licensed drivers and
residents of the community.
Vice Chair Richards asked if a driver’s license is required to get the permit.
Mr. Griffin replied yes, only because HHA receives a lot of complaints about unauthorized vehicles parking in
resident spaces. He stated that the driver’s license and the vehicle registration is needed to make sure that the
vehicle is a resident’s car.
Vice Chair Richards inquired if the vehicle belongs to her father or if someone gives her a car to drive, what does it
matter whose car it is.
Mr. Griffin replied that if the resident’s name is on the vehicle registration and the car insurance that he/she is
driving, this will not be an issue.
Vice Chair Richards indicated that the State sets up so many barriers around insurance and vehicle registration
already, it seems redundant for HHA to request this information if the resident already has had a valid inspection
and a registration sticker.
Commissioner Toubia remarked that as she read the towing policy, she thought that it was tough and tough on
HHA’s residents who do not have the same types of resources that many people do. She asked if staff could give a
warning and allow residents more time to correct vehicle problems.
Chair Gilliam commented that he likes that the PMCS have the discretion to enforce the new policy, instead of the
towing company. He stated that staff is well aware of the problems that our properties have with parking because
this issue is brought up at almost every Board meeting. Chair Gilliam remarked that he likes that the managers
have the power to enforce the policy; and hopefully, they will use this power appropriately.
Commissioner Toubia indicated that there are two issues. She stated that one is the issue with tenant abusing the
policy and not parking in the right place or not taking responsibility for their vehicle. She further stated that the
second issue is HHA’s issue. She indicated that HHA may not have enough parking spaces at our properties to
accommodate residents because the properties are older and staff may not have anticipated the number of
vehicles. Commissioner Toubia asserted that she doesn’t want a policy that could be used to punish HHA’s
residents for the fact that the “developments are where the developments are.” She stated that she wants a
policy that gives the property manager the ability to get rid of “dead weight” vehicles, non-resident parking
violations and/or handicap accessibility parking violations. Commissioner Toubia remarked that she wants the
policy to be fair and after reading through this policy, she feels that it is not.
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Chair Gilliam suggested that a parking committee be created to review this policy. He asked if Commissioner
Toubia could take time now and before the next Board meeting to work with Secretary Gunsolley and staff on
revising the policy.
Chair Gilliam asked for any further questions, concerns or comments regarding Resolution No. 2749.
Chair Gilliam asked for a motion to table Resolution No. 2749.
Commissioner Snowden made a motion to table Resolution No. 2749. Commissioner Figures seconded the
motion. Resolution No. 2749 was tabled unanimously.
Resolution No. 2750 through Resolution No. 2758
Secretary Gunsolley stated that HHA has nine board resolutions for the award of contracts for various legal
services. He stated that in April 2014, HHA published proposals for legal services that were separated into a
number of service areas. He indicated HHA received 19 proposals that Mr. Coleman has brought with him for the
Board’s review, if necessary, that covers a number of different legal service areas. Secretary Gunsolley stated that
the law firms were asked to indicate which service areas that they were interested in pursuing and to provide
additional information about each one of those service areas. He indicated that this process was used for each of
these board items and different staff members evaluated different legal services areas with the same criteria.
Secretary Gunsolley asked that the law firms present, stand and introduced themselves.
Representatives from Coats Rose, Cozen O’Connor, Strasburger & Price, Callier and Garza, and The Taylor Law Firm
introduced themselves.
Chair Gilliam asked for any questions, concerns or comments regarding Resolutions 2750 through 2758.
Commissioner Snowden commented that while he appreciates the legal department, led by HHA’s General
Counsel, for the work that went into getting 19 law firms to at least review the RFP packet, he only had a little
opportunity to look at the law firms that are coming onboard to represent the Housing Authority. He further
commented that he has concerns when he looks at the list of law firms that submitted proposal and some of them
have about 250 to 300 lawyers, associates and partners, and then there are only three African American law firms
that submitted proposals. Commissioner Snowden stated that he has an issue with this because he knows that
there are more minority law firms, and being an African American on this Board, he has to look out for MWBEs and
minority participation because this is his stance. He indicated that he wants staff, going forward, to make sure that
African American male residents see more African American males doing jobs other than what they normally see.
He stated that he understands that legal work doesn’t necessarily requires that person to get an opportunity to
come to the communities, but he wants to make sure that HHA looks at situations like this.
Commissioner Snowden remarked that he understands that this may be difficult, but he knows that there are
some African Americans, as well as other minority law firms out there that can provide legal services. He stated
that he wants to make sure that we continue to offer opportunities to minorities for services, as well as purchasing
opportunities. Commissioner Snowden further stated that he wants to make sure that law firms, like Strasburger
& Price, are providing opportunities to minorities. He indicated that when he reviewed Strasburger & Price’s
evaluation and read the comments, it indicated that over 60% of their attorneys are females and some other
percentage make up minorities. Commissioner Snowden remarked that when he went through this information,
he noticed that very few people that will be working on HHA’s projects are African American and none of those
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people have worked in this type of industry or operation. He stated that he noticed that one partner was a
Thurgood Marshall School of Law graduate and wants to encourage the law firms to find more minority lawyers to
work in their firms. Commissioner Snowden mentioned that he works at Texas Southern University and he knows
the caliber of students who attend or who have come through there. He also mentioned that the law school at the
University of Houston is recruiting students to purposely increase their minority enrollment.
Commissioner Snowden addressed Barry Palmer, of Coats Rose and stated that he wants his firm to make sure that
they are looking at these issues as well, because as long as he sits on HHA’s Board these are the types of
opportunities that he is going to be constantly looking at and reminding these firms to provide to minority groups
that we serve at HHA.
Commissioner Snowden also inquired about legal services for civil rights issues. He stated that he thinks it is
important that HHA looks to minorities to provide this service because it is difficult for him to look at the firm who
is doing civil rights work for the Housing Authority and that firm not having any individuals that are capable of
looking out for the interest of civil rights.
Commissioner Toubia stated that she has had the pleasure of working indirectly with Marty Whitman who is with
Cozen O’Connor. She commented that as a female attorney, she understands how difficult it is for women to get
equal representation at law firms and according to current ABA statistics, woman equity partners are about 15%,
and this is only a slight 1% increase over the past 10 years. Commissioner Toubia stated that HHA is a large
organization that deals with the most vulnerable and most often disenfranchised people who are mostly
minorities. She remarked that law firms today have diversity programs that are looking to recruit minority
students and this program might be a great way to start a young lawyer down a tract to represent disenfranchise
and underrepresented people. Commissioner Toubia commended Commissioner Snowden for his statements and
indicated that she is looking forward to working with the law firms.
Vice Chair Richards remarked that she thinks that it’s important to continue to have outside counsel for the Board
because she often times contact outside counsel when she has questions or when she doesn’t understand things.
She stated that the decisions that the Board makes are legal decisions that have very severe consequences if the
Board doesn’t follow the law. She commented that it will be helpful to her if the Board continues to have the use
of outside counsel. Vice Chair Richards asked Commissioners Snowden and Toubia what were their thoughts on
the numbers provided for the percentages of minorities employed at the law firms and do they think this
information is helpful. She further asked if they thought that these numbers were misleading.
Commissioner Snowden indicated that he appreciates this information because when he came to the Board there
was very little mention of MWBEs and minority participation. He remarked that he applauds staff for realizing that
it’s important to him to see these numbers; and as he continues on the Board, he wants to make sure that staff
continues to do this and do what’s right.
Commissioner Toubia remarked that she has been practicing law for 20 years and she believes that the firms that
responded are great law firms. She commented that she has an appreciation for the legal talent and legal mind,
and also the appreciation that the law firms are doing what they can to make sure their giving opportunities to
women and minorities. Commissioner Toubia stated that she is overall pleased with the firms and asked Ms.
Miniex how she feels about managing eight outside firms. She further asked how many attorneys do she have on
staff working and does she need additional in-house support to assist with this management.
Ms. Karen Miniex, of the Agency, responded that she currently has two practicing attorneys and two nonpracticing attorneys on staff. She stated that this is a new process for HHA, but the Housing Authority has never
14
used this number of firms as outside counsel. Ms. Miniex indicated that from the model research that she
conducted, this would be good for the Housing Authority and currently, she doesn’t have any concerns about
managing the firms. She stated that if the need grows and additional in-house assistance is needed to manage, it
would depend on the caseload. She further stated that HHA chose this number of firms to make sure that the
Housing Authority has this expertise on hand.
Commissioner Toubia remarked that she just wants to make sure that if Ms. Miniex needed additional resources
that she informs the Board because she knows what legal fees look like and the Board wants to make sure that
those fees are managed as well.
Commissioner Toubia inquired about the legal counsel for the Board. She asked if the Board is changing from
Coats Rose to The Taylor Law Firm; and if so, why is this change being made if it is based on an evaluation.
Secretary Gunsolley replied that it was based on the scoring of the RFP submissions.
Vice Chair Richards remarked that she finds this problematic. She stated that this is the third law firm and she
doesn’t like this process of changing them if the Board is trying to build relationships. Vice Chair Richards stated
that the PMC contract has an option to extend the contract every year rather than starting a new process. She
further stated that she wished HHA would had considered doing this versus putting the RFP back on the street.
Commissioner Peterman remarked that there were options in the contract with Coats Rose, but those were used
and that’s the reason staff had to put the RFP out. She also asked if these legal services contracts are for three
years.
Ms. Miniex, of the Agency, responded that the contracts are for two years with three, one year option to extend.
Commissioner Peterman inquired if The Taylor Law Firm has headquarters in Houston and is it HHA’s desire to
have a representative from The Taylor Law Firm to be physically present at the Board meetings. She indicated that
HHA should not have to pay their travel expenses because there are other Houston area firms.
Secretary Gunsolley responded in the affirmative.
Vice Chair Richards requested that The Taylor Law Firm attend Board meetings. She stated that she thinks it’s
important to have legal counsel that the Board can rely on to answer questions at the Board meetings.
Commissioner Snowden indicated that he would like the Board to vote on the legal service resolutions individually.
Chair Gilliam asked for any further questions, concerns or comments regarding Resolution No. 2750 through
Resolution No. 2758.
Resolution No. 2750 – Award of Contracts for Legal Services Related to Public and Affordable Housing
Development and Acquisitions to Reno & Cavanaugh PLLC and Ballard Spahr/Coats Rose
Chair Gilliam asked for a motion to approve Resolution No. 2750.
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Vice Chair Richards made a motion to approve Resolution No. 2750. Commissioner Figures seconded the motion.
Resolution No. 2750 was passed unanimously.
Resolution No. 2751 – Award of Contract for Legal Support to the HHA Board of Commissioners to The Taylor
Law Firm, P.C.
Chair Gilliam asked for a motion to table Resolution No. 2751.
Commissioner Snowden made a motion to table Resolution No. 2751. Commissioner Toubia seconded the motion.
Resolution No. 2751 was tabled unanimously.
Resolution No. 2752 – Award of Contracts for Legal Services Related to Fair Housing and Federal Housing Policy
Matters to Ballard Spahr/Coats Rose and Strasburger & Price LLP
Commissioner Wilson made a motion to approve Resolution No. 2752. Commissioner Snowden seconded the
motion. Resolution No. 2752 was passed unanimously.
Resolution No. 2753 – Award of Contract for Civil Rights Related Legal Services to Strasburger & Price LLP
Commissioner Toubia made a motion to approve Resolution No. 2753. Commissioner Wilson seconded the
Resolution No. 2754 – Award of Contract for Tort Related Legal Services to Callier & Garza LLP
Vice Chair Richards made a motion to approve Resolution No. 2754. Commissioner Figures seconded the motion.
Resolution No. 2754 was passed unanimously.
Resolution No. 2755 – Award of Contract for Legal Services Related to Construction Disputes and Resolution to
Ballard Spahr/Coats Rose
Commissioner Wilson made a motion to approve Resolution No. 2755. Commissioner Toubia seconded the
Resolution No. 2756 – Award of Contracts for Legal Services Related to Labor and Employment Matters to Fisher
& Phillips LLP and Cozen O’Connor
Commissioner Toubia made a motion to approve Resolution No. 2756. Commissioner Figures seconded the
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Resolution No. 2757 – Award of Contract for Commercial (Business) Legal Services to Strasburger & Price LLP
Commissioner Figures made a motion to approve Resolution No. 2757. Commissioner Wilson seconded the
Resolution No. 2758 – Award of Contract for Legal Services for Commercial Landlord-Tenant Related Litigation to
Strasburger & Price LLP
Commissioner Wilson made a motion to approve Resolution No. 2758. Commissioner Toubia seconded the
Resolution No. 2759 – Amendment to Administrative Plan
Secretary Gunsolley stated that Resolution No. 2759 is for a handful of changes to the Housing Choice Voucher
(HCV) Program Administrative Plan. He indicated that staff had to make changes because of the 2014
Appropriations Act that required HHA to make several changes in advance of the Annual Plan. Secretary Gunsolley
stated while doing this, staff also wanted to introduce one set of changes for a new demonstration program with
Harris County Protective Services (HCPS) regarding transitioned aged youth out of foster care. He shared that HHA
is partnering with HCPS to provide up to 100 vouchers to foster care and Harris County will provide supportive
services. Secretary Gunsolley indicated that The Hogg Foundation has given a four year grant of $1.2 million to the
County to provide extra case management services for these youth and HHA will provide housing. He indicated
that HHA will be using the same model that was used in housing the chronic homeless and veteran homeless, but
now HHA will be housing a new group who has aged out of foster care. Secretary Gunsolley stated that it is
difficult to say how many homeless youth there are in Houston, but the Covenant House receives over 5000 calls
for assistance in the course of a year. He also indicated that in the Point In Time Count, the numbers range from
about 300 to over 3000 from year to year and part of the challenge is that at this age group, the population many
times are “couch searching.” Secretary Gunsolley stated that the homeless youths are essentially going from
couch to couch; and the way that the Point In Time Count mechanism works, it’s not effective in counting
homeless people on couches.
Commissioner Snowden asked when a youth age out of foster care, if they were still connected to supportive
services.
Commissioner Toubia remarked that there is little support for these children and there is little support for them
when they are actually in the foster care program, but after 18 years old, case management services discontinue.
She commented that she was thrilled to hear that HHA is going to become a part of this.
Vice Chair Richards asked if HHA is going to provide vouchers to the youth in an independent living situation. She
stated that she is a big proponent of building social support systems, so she doesn’t feel that the scattered housing
model will work in this situation. Vice Chair Richards commented that she is hoping that HHA implements ways in
which we build support systems with communities by housing these youth in a supportive environment and not
just housing them in an apartment on the Northwest side of Houston.
17
Commissioner Toubia inquired if HHA could time this so that we can place some of these units at one of the new
developments.
Secretary Gunsolley replied that if HHA has a certain development in mind, we would need approval from FHEO.
Vice Chair Richards inquired if HHA could reach out to Community Development Corporations (CDCs), like Project
Row Houses, for assistance in providing this new opportunity for youth and to become a part of HHA’s voucher
program. She stated that HHA should let CDCs know that we are trying to “roll this out” because it is an
opportunity for CDCs to make communities available to youth who aged out of foster care and still needs
supportive systems, and not just housing. Vice Chair Richards indicated that when the case management services
end, the youth would still continue to have a valuable support system in the community.
Secretary Gunsolley indicated that there are other changes in the HCV Administrative Plan that are required
because of changes in the law. He stated that HHA will be implementing biannual inspections, instead of annual
inspections for each address and the using of the “extremely low income” targeting to always ensure that HHA has
people to make sure that we are meeting the 75% and below of extremely low income new admissions. He further
indicated that if it is necessary, staff will skip people on the waiting list to ensure that this is done, but given the
demographics of the waiting list he doesn’t foresee this happening. Secretary Gunsolley stated the 2014 law
flipped the way that utility allowances are treated and shared that it used to be that the utility allowances be the
higher of the actual unit size or the voucher size, but now the law says that it must be the lower of the two, so HUD
has taken away this discretion from housing authorities. Lastly, he stated that the law requires a very small
technical change that indicates that the Housing Authority can no longer reevaluate income eligibility of incoming
family ports. Secretary Gunsolley explained that if a family moves from a different jurisdication, HHA will no longer
screen income eligibility because the originating jurisdication has to do it.
Commissioner Peterman inquired about the portability process and asked if a family comes from out of state,
theoretically their income is going to change, so do we reevaluate their income.
Secretary Gunsolley explained that some housing authorities were telling participants in the voucher program that
they could not port into their jurisdiction unless they have income. He further explained that this change is a
reaction to HUD saying absolutely not and if a participant has a voucher from somewhere else and comes here,
they have opportunity to port with that voucher. Secretary Gunsolley stated that staff still will do the income
verification, but HHA can’t say that the participant is not eligible.
Chair Gilliam asked for any questions, concerns or comments regarding Resolution No. 2759.
Commissioner Toubia made a motion to approve Resolution No. 2759. Commissioner Wilson seconded the
Resolution No. 2760 – Updated Utility Allowance Schedules for Housing Choice Voucher Programs
Secretary Gunsolley stated that every year HHA has to review the utility allowances for the Housing Choice
Voucher (HCV) and the Public Housing programs, and if there is a change of more than 10% since the last utility
revision, HHA has to publish new schedules. He indicated that HHA has done its analysis and there are changes of
18
more than a 10% increase or decrease; and in this case, HHA is publishing a new schedule that will be increasing
utility allowances for residents.
Commissioner Toubia asked if the utility rate changes are based on Houston or are they based nationally.
Secretary Gunsolley replied that the rates are based on Houston and HHA hired The Nelrod Company who
performed the study according to utility type and utility provider.
Commissioner Toubia further asked if the changes, whether it’s an increase or decrease, relate to the size of the
unit.
Secretary Gunsolley replied that the change is across unit size.
Commissioner Peterman asked if HHA is only making changes for those utilities where the variance was greater
than 2%.
Secretary Gunsolley replied, no. He indicated that when HHA reaches that 10% threshold anywhere, we have to
publish a new schedule.
Commissioner Toubia made a motion to approve Resolution No. 2760. Commissioner Figures seconded the
Discussion on Suggestions for the FY 2015 Annual Plan
Secretary Gunsolley stated that he promised the Board the chance to make suggestions to the Annual Plan prior to
the public comment period ending and this is that opportunity.
Vice Chair Richards stated that she has a change that she wants the Board to consider. She explained that it was
brought to her attention from a resident that a HHA tax credit property, 2100 Memorial, would not accept his
voucher because he had a criminal record. Vice Chair Richards stated that when the Board changed the policy to
indicate that after five years a person with a criminal record could be housed, she didn’t know that this policy
doesn’t correspond to those at HHA’s tax credit properties. She stated that the resident had a lot of trouble
finding an apartment, but Mr. Griffin worked with him and finally found a community that was willing to accept
him in light of his conviction. She remarked that she finds this problematic because HHA has tax credit properties
that are continuing to discriminate based on criminal records. Vice Chair Richards suggested that HHA ask the
limited partners to amend their policy to correspond with HHA’s policy.
Commissioner Wilson agreed with Vice Chair Richards’ suggestion.
Commissioner Peterman asked if HHA can legally require the partners to make this policy change.
Secretary Gunsolley replied that HHA can ask the limited partners to make this change, but they are not obligated.
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Vice Chair Richards expressed her discontent with the limited partners not understanding HHA’s policies and
mission of work. She stated that HUD has asked housing authorities to do this and this issue has been discussed on
a national stage. She further stated that she wants the partners to understand that this is important because if it is
not done, we are setting up barriers for people to return to communities and to become functional citizens.
Secretary Gunsolley clarified that HUD specifically asked the public housing program to change its policy; and as far
as he knows, HUD never asked the private sector to do this.
Vice Chair Richards stated that it is unacceptable to discriminate against someone in the private or public sectors
and she feels strongly about asking the partners to change their policies because it is the right thing to do. She
indicated that since this policy passed, there hasn’t been anything disastrous that has happen in the communities,
nor has any violence erupted. Vice Chair Richards remarked that this is a part of being progressive and it’s
important in the City that HHA provides opportunities for the most vulnerable people in our society.
Chair Gilliam asked what the policy is as it relates to felony convictions.
Secretary Gunsolley responded that the public housing program policy indicates that violations are any current
illegal activity or drug use or violent felonies. He stated that persons with these conviction have the opportunity to
be housed after five years.
Chair Gilliam asked what are the felony convictions that would not ever allow a person to be housed.
Mr. Griffin responded that persons with methadone production and registered sex offenders are never allowed in
public housing.
Vice Chair Richards stated that she knows the policy that the Board passed and she is not asking for anything new
or any changes. She indicated that she is asking for the policy to be extended to the tax credit properties.
Chair Gilliam remarked that he doesn’t understand why the Board should ask the financial partners to adopt the
same philosophies and morals that HHA has adopted because this is a choice. He stated that HHA can chose not to
accept the partners funds, just like the partners can chose to not adopt our policy. Chair Gilliam further stated that
it’s going to be difficult to get partners who have already invested to make a policy change like this. He indicated
that in the future, HHA can ask potential partners and then make an informed decision; but today, he would
understand if the partners chose not to adopt HHA’s policy.
Vice Chair Richards affirmed that she understands that our partners may choose to say no, but the Board should
still ask.
EXECUTIVE SESSION
Chair Gilliam suspended the Public session on Tuesday, August 26, 2014 at 5:22 p.m. to convene into Executive
Session to discuss personal, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072
respectively, of the Texas Government Code.
PUBLIC SESSION RECONVENED
Chair Gilliam reconvened Public Session at 7:23 p.m.
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Resolution No. 2761 – Veterans Memorial
Secretary Gunsolley stated that Resolution No. 2761 directs him to execute all the necessary documents to
complete the purchase of property in Acres Homes located near Veterans Memorial Driver and North Shepherd
Drive for the purpose of building affordable housing; notwithstanding, the letter received from the Office of Fair
Housing.
Vice Chair Richards stated for the record, that she expresses grave concern that HHA doesn’t have affirmative
written support from GLO and TDHCA about their commitment to HHA on this deal. She stated that she is also
concerned that HHA’s developing plans are not comprehensive and convincing that we are not concentrating
disadvantage and we are providing an opportunity for neighborhood revitalization and development. Vice Chair
Richards stated that thirdly, she has grave concern that HHA received a letter from HUD stating not to proceed
with the project; therefore, we will be creating alienation with HHA’s major partner and financial supporter, HUD
and will lose very critical and important capital going forward particularly around the Neighborhood Choice funds.
She stated that for these reasons, she cannot support this resolution at this time.
Commissioner Snowden commented that it is his understanding that HUD’s disagreeing and asking HHA not to
move forward with public housing, doesn’t mean nor tells HHA not to move forward with other opportunities for
housing. He indicated that if this is the case, then Vice Chair Richards’ statements are incorrect.
Vice Chair Richards indicated that when HHA was on a conference call with Christina Lewis with HUD and we asked
if we do not put public housing units or subsidized housing in the development, could we still go forward. She
stated that Ms. Lewis give us an affirmatively “no, we could not.”
Secretary Gunsolley stated that he thinks we can do this and HHA’s counsel has affirmed that in theory this project
would not run through the site and neighborhood approval. He remarked that HHA doesn’t know anyone else who
has done this, but it doesn’t mean that we can’t. He also indicated that Christina Lewis with HUD said “no, we
could not.”
Vice Chair Richards also stated that this project does not address HHA’s waiting list to serve clients that are on the
waiting list for the public housing and voucher programs. She stated that she thinks that a development that we
do should primarily deal with HHA’s clients first because we are a real estate and development agency that deals
with the critical housing needs of people. Vice Chair Richards commented that she doesn’t think that this is a
strong enough project for HHA to take on HUD and all of these big issues. She remarked that even though she
would like to support development revitalization, she wants to do so with a position of strength and not the
position of weakness, and this is not a position of strength.
Commissioner Toubia stated that Vice Chair Richards comments may be in regards to regulatory approval that HHA
may be in a possible regulatory and political area of weakness. She indicated that based on HHA’s counsel and
Secretary Gunsolley’s comments, legally we may be in a position of more strength. Commissioner Toubia stated
that when she looks at how HHA came to choose this site, it’s been a long process and HHA was provide with input
from a lot of people who did studies and identified what they thought were neighborhoods of opportunity and
neighborhoods of revitalization. She confessed that she is torn on this decision, but stated that she doesn’t want
to give up or be bullied by the regulator.
21
Commissioner Peterman commented that her concern is that “all lights are not green,” but she understands that
sometimes calculated risks have to be made. She stated that she doesn’t feel like taking on this battle when we
don’t know everything that we are up against, and spending more money to end up in the same place.
Chair Gilliam commented for the record, that the statements he will be making are personal and not on the behalf
of the Board. He indicated that as a Board, this round of money that HHA has to invest in affordable housing, will
be the best and possibly the last opportunity we have to invest in a predominately African American community.
He stated that as articulate as the HUD’s letter was, using terms like “lacking in racial diversity or many incidents of
poverty,” he read it as saying that the community is “too black and too poor.” Chair Gilliam further indicated that
we received from HUD in writing, directions to apply this data to a map, and in this case, yields only communities
that are white. He stated that HHA has been told by the Office of FHEO that we should find white communities in
order to provide affordable housing and opportunities. Chair Gilliam stated so as a Board, we have been faced
with the awful challenge of walking away from these communities that have a greater risk of diversity. He further
stated that he has problems with this and he struggles with this because people, particularly FHEO, chose to look
at this on an individual basis and don’t consider the Board characteristics, actions or all of the things that were
done in this process and put this into context. Chair Gilliam remarked that the Board cannot walk away from this
community because it would be morally and ethically wrong if HHA does not invest development into this
community. He indicated that HHA can’t simply continue to ignore communities like these, because we can
contribute a lot to them and adhere to FHEO policies.
Lastly, Chair Gilliam commented that he thinks that we are being bluffed into bankruptcy. He remarked that we
are being threatened by people, who would normally be our friends and share a passion for the community and
people we serve, because we won’t do what they want us to do. He further remarked that the entire industry is
being threatened into walking away from these communities just because HUD or advocates may sue. He stated
that as daunting and challenging as this task may be, HHA has a moral obligation to take on certain lawsuits. Chair
Gilliam commented that this is how he feels and he believes that just because a community is “too black or too
poor,” it shouldn’t preclude the Housing Authority from using a portion of this round of funds to invest in this
community, especially since the district’s Congresswoman asked HHA to invest. He reiterated that he thinks that
Housing Authority is being bluffed into walking away from these communities.
Commissioner Snowden made a motion to approve Resolution No. 2761. Commissioner Wilson seconded the
motion. Resolution No. 2761 passed 5-2-0.
ADJOURNMENT
Chair Gilliam asked for a motion to adjourn the meeting.
Commissioner Figures motioned to adjourn. Commissioner Wilson seconded. The meeting adjourned at 7:37 p.m.
22
2640 Fountain View Drive
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Houston, Texas 77057
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713.260.0500 P
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713.260.0547 TTY
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www.housingforhouston.com
RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, AUGUST 26, 2014
BOARD OF COMMISSIONER MEETING
A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on
Tuesday, August 26, 2014, at Forest Green, 8945 Forest Hollow, Houston, Texas 77078. The Board received
comments during the public comment period; HHA’s responses to each comment are detailed below:
C = Comments Received
R= HHA Response
PUBLIC COMMENTS
C: Ms. JoAnn Livingston, of Forest Green Homes, apartment #8822 addressed the Board with concerns about the
Resident Council having to go through the property manager to gain access to the community building. Ms.
Livingston said that the Resident Council has never had to do this in the past and asked why they have to do it
now.
R: Last month, the HHA’s Executive Office approved the re-issuance of building keys to resident councils.
Management will provide new keys and security codes, as requested by the Resident Council President. In regards,
to Forest Green, Ms. Figures inquired about the building keys on 9/8/14. Management is accommodating her
request.
C: Ms. Thlema Fontenot, of Forest Green Homes, apartment #8884 addressed the Board with concerns about the
status of the property management company (PMC) remaining at Forest Green. She asked if the Houston Housing
Authority plans to keep J. Allen Management Company, Inc. as the PMC because she is pleased with Ms. Valencia
Reine as the manager. Ms. Fontenot also complained that she has had disputes over issues with the Resident
Council President and concerns about the Resident Council not working with other residents in the community.
Ms. Fontenot further complained that she was told by HHA staff that she could no longer sell “cool cups” to the
children in the community center because all funds generated in the center had to be given now to the PMC.
R: HHA’s new Program Income Policy requires all income, collected at the sites, to be managed by the HHA and/or
it designees. Resident Councils were informed that all revenue must be reported and submitted to the property
manager. While the financial management is being overseen by the HHA, revenue received from laundry room
proceed, building rentals, resident-council sponsored fundraising will remain restricted for tenant services
23
purposes. Private management companies will provide resident councils with financial reports indicating deposits,
expenditures and current balance.
This matter was also discussed with Ms. Fontenot, who was informed that the selling of items for her resident was
considered a home-based business and subject to the HHAs’ policy governing household income and assets. Ms.
Fontenot was advised that if she continued selling items from her home, she would have to address unreported
income inquiries.
C: Ms. Marion Waldon, of Forest Green Homes, apartment #8837 addressed the Board with concerns about the
PMC. Ms. Waldon said that although there are some issues in the community, the PMC and the manager is doing a
good job a Forest Green.
R: We appreciate and value the feedback provided by Ms. Waldon during the open comment portion of the August
2014 Board of Commissioner meeting as it relates to our property management firm.
C: Ms. Dimeaneek Monroe, of Forest Green Homes, apartment #8860 addressed the Board to inquire about the
houses that the Houston Housing Authority purchased from the City and the process of getting qualified for one of
these homes through HHA’s 5-year resident program. Ms. Monroe also inquired about her family composition for
the voucher program. She asked if she would qualify for a four (4) bedroom voucher having five children, three
boys and two girls in her household.
R: Ms. Monroe was informed at the meeting that the HHA did not have a program were it purchased homes from
the City of Houston. It was further explained that the HHA actually sold the scattered site houses that it once
owned to former residents and the general public. As it relates to the Housing Choice Voucher program, Ms.
Monroe would qualify for a 3 bedroom voucher based upon her family composition.
C: Ms. Erica Mukes, of Forest Green Homes, apartment #8888 addressed the Board with concerns about getting a
handicap accessible apartment for her disabled mother. Ms. Mukes said that her request for a reasonable
accommodation was denied a few months ago and she wants to know if she has other options.
R: Asset Management spoke with Ms. Mukes regarding her reasonable accommodation and discovered that it was
not denied by the HHA. Ms. Mukes was offered an accessible unit at another development but declined to move as
she was unfamiliar with the area and would rather stay at Forest Green Townhomes. Asset Management did
explain to Ms. Mukes that she has the right to reapply for a reasonable accommodation if a need still exists.
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Resolution No. 2749
Request For Board Agenda Item
1.
Brief Description of Proposed Item
Parking and Towing Policy
2.
Date of Board Meeting:
3.
Proposed Board Resolution:
September 18, 2014
Resolution: The Houston Housing Authority Board of Commissioners authorizes the
President & CEO to make any necessary changes and to implement a Parking and
Towing Policy for the Houston Housing Authority Mixed Income and Public Housing
Communities, pursuant to the memorandum dated August 13, 2014 from George Griffin
III, Vice President of Housing Operations.
4.
All Backup attached?
X
Yes
No
If no, what is missing and when will it be submitted:
5.
Department Head Approval
Signature
6.
Statement regarding availability of funds by VP of Fiscal Operations
Funds Budgeted and Available
Yes
Date:
X
No
Source
Account #
VP of FO Approval
7.
Signature
Date:
Approval of President & CEO
Signature
Date:
25
Resolution No. 2749
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
TORY GUNSOLLEY, PRESIDENT & CEO
GEORGE GRIFFIN III, VICE-PRESIDENT, HOUSING OPERATIONS
PARKING AND TOWING POLICY
August 13, 2014
This memorandum recommends that the Houston Housing Authority Board of Commissioners
authorizes the President & CEO to execute and implement the attached Parking and Towing
Policy for HHA communities with controlled/non-controlled access.
BACKGROUND
The Houston Housing Authority (HHA) currently does not have an enforceable Parking and
Towing Policy. HHA’s older developments were constructed at a time when most households
did not have vehicles making parking an afterthought while newer HHA communities were built
with a projection of one vehicle per household. Due to the number of resident owned vehicles
and the abundance of visitors, it is critical to establish an enforceable, Board of Commissioners
approved, Towing and Parking Policy. The previous Parking and Towing Policy was approved in
2010, however enforcement ceased in 2011 due to constant resident complaints regarding
inconsistent enforcement and unfair towing practices by multiple providers.
Public Housing Operations will procure towing services for all mixed income and Public Housing
communities in September 2014. The utilization of one (1) towing company will allow the PMC’s
to communicate, manage and enforce the policy across HHA communities.
“It is our mission to enhance the quality of life and maintain a decent, safe and sanitary
environment for the residents of HHA communities. This Parking and Towing Policy addresses
towing and parking procedures at HHA communities listed in the attachment. All Tenants and
their guests must comply with this updated Parking and Towing Policy.
RECOMMENDATION
Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: The Houston Housing Authority Board of Commissioners authorizes the
President & CEO to make any necessary changes and to implement a Parking and
Towing Policy for the Houston Housing Authority Mixed Income and Public Housing
Communities, pursuant to the memorandum dated August 13, 2014 from George Griffin
III, Vice President of Housing Operations.
26
Resolution No. 2749
Public Housing Open Access Property Parking & Towing Policy
This Open Access Property Parking & Towing Policy is applicable to the following
developments owned by the Houston Housing Authority (“HHA”):
1. Clayton Homes
2. Cuney Homes
3. Long Drive
4. Forest Green
5. Irvinton Village
6. Kelly Village
FOREWORD
To enhance the quality of life and maintain a decent, safe and sanitary environment for
the residents of HHA communities, this Parking & Towing Policy addresses parking and
towing policies and procedures at the HHA properties listed above. All Tenants and their
guests must comply with this Parking & Towing Policy.
A. PARKING POLICY
1. Only Tenants and their guests may park on the property.
2. Parking spaces are not assigned and are available on a first-come, first-serve
basis.
3. Vehicles parked in handicapped spaces must clearly display valid handicap
stickers/plates/signage or they will be towed.
4. Vehicles parked in designated “No Parking Tow Away Zones” will be towed at
the vehicle owner’s expense.
5. Vehicles must be properly parked in designated spaces. Parking on grassy areas
off the pavement is not permitted. Any vehicle improperly parked or blocking
another vehicle is subject to being towed at the vehicle owner’s expense.
27
Resolution No. 2749
6. To receive a parking permit, a vehicle must be properly registered and insured in
accordance with the laws of the State of Texas and the owner of the vehicle must
present a valid, state-issued driver’s license. Inspections, registrations, insurance,
and tags must be kept current on every vehicle.
7. All motorized cycles of any type, size, style, or model must be parked in a
designated parking area only. No parking on lawns or on sidewalks.
8. Only standard automobiles, SUVs, and pick-up trucks may park on the property.
Parking of recreational vehicles, trailers, commercial trucks, tractor-trailers, log
trucks, etc. is not permitted.
9. Vehicles shall not be kept on property unless they are in operable condition. Any
vehicles that are in an inoperable condition (flat tires, broken windows, leaking
fluids, etc.) will not be issued a parking permit and may be towed.
10. Vehicles must not be allowed to leak fluid, other than water, onto the pavement or
grassy areas of the development. If a vehicle is leaking gas, oil, anti-freeze,
steering or transmission fluid, or any other liquid other than water onto the
pavement, you may be asked to park the vehicle elsewhere, as this is a lease
violation.
11. Repairs such as changing oil, tuning engines, changing transmission fluid,
changing brakes or brakes fluids, requiring the use of blocks or any other form of
elevation, or any non-minor repairs are not permitted on the property. Minor
repairs, including fixing flat tires, jump starts, changing batteries, replacing
headlights or taillights, adding windshield wiper fluid or anti-freeze, changing
spark-plugs or replacing windshield wipers, will be allowed. In addition, washing
of any vehicle on the property is not permitted.
12. The parking areas are not play areas, and adult Tenants must make sure that
children under their care do not use the parking areas as a play area. No cycling,
skateboarding, skating, or other recreational or play activities will be permitted in
parking areas.
13. A tenant may request a temporary parking permit from his or her property
manager for moving vans, trucks, or similar vehicles to assist with moving into or
from the property.
B. TENANT PARKING
a. Tenants must register their vehicle(s) at the property management office and
obtain a parking permit.
b. Only Tenants and authorized family/household members as set forth in the
lease agreement may obtain parking permits. For properties with gates
requiring an access card, every Tenant who is issued a parking permit will
also be issued an access card/remote control to the gate. Tenants should seek
assistance from the property manager for non-working card/remote controls.
28
Resolution No. 2749
c.
d.
e.
f.
If a Tenant loses an access card/remote control, the Tenant must pay for the
replacement card/remote control.
To obtain a parking permit, the vehicle must have and maintain current
registration, inspection, a valid, state-issued driver’s license and license plates.
Tenants will also be required to provide proof of insurance.
The parking permit must be displayed on the passenger side of vehicle’s
windshield. Each vehicle’s permit number will be on file and available to
local law enforcement agencies.
Parking spaces are not assigned. Parking is on a first-come, first-serve basis.
Tenant vehicles must adhere to this policy.
C. TOWING POLICY
1. This Towing Policy, as adopted by the Commissioners of the HHA, complements
and adheres to the Occupations Code, Title 14, Chapter 2308 (the Texas Towing
Act) for removal of unauthorized vehicles to vehicle storage or vehicle parking
facilities.
2. It is the policy of HHA to have unauthorized vehicles parked on its developments
removed and stored at a vehicle storage facility. The HHA, as owner of the
properties listed on page 1 above, has the authority to cause an unauthorized
parked vehicle to be removed, without the consent of the owner or operator of the
unauthorized vehicle, and have it stored at a vehicle storage facility at the vehicle
owner’s or operator’s expense.
3. This policy establishes the following definitions:
a. Vehicle means and includes an operable or inoperable automobile, truck,
motorcycle, recreational vehicle, tractor, trailer, commercial truck, tractortrailer or log trucks.
b. Vehicle Storage Facility means a facility operated by a person or entity
licensed to store vehicles.
c. Parking Facility means a public or private property used in whole or in part
for restricted vehicle parking.
d. Unauthorized Vehicle means a vehicle that is (1) in violation of any provision
of Section A above, (2) parked, stored or located on a parking facility without
a parking permit or the consent of the parking facility owner, or (3) not a
visitor located in visitor parking.
D. REMOVAL AND STORAGE OF UNAUTHORIZED VEHICLES
HHA or property management may, without the consent of the owner or operator of an
unauthorized vehicle, cause the vehicle, including any property on or in the vehicle, to be
29
Resolution No. 2749
removed and stored at a vehicle storage facility at the vehicle owner's or operator's
expense if:
1. The vehicle is left in violation of Sec. 2308.251 of the Texas Occupations Code;
or,
a. Unauthorized Vehicles (as defined by Subchapter F, Sec. 2308.251 of the
Occupations code) on HHA property, under certain circumstances, are subject
to removal and storage without additional notice required prior to removal:
(1) If the owner or operator of a vehicle leaves unattended on a parking
facility a vehicle that:
(a) is in or obstructs a vehicular traffic aisle, entry, or exit of the parking
facility;
(b) prevents a vehicle from exiting a parking space in the facility;
(c) does not display the special license plates issued or the disabled
parking placard issued for a vehicle transporting a disabled person and
is in a parking space that is designated for the exclusive use of a
vehicle transporting a disabled person; or
(d) is in or obstructs a fire lane which is clearly marked as listed below:
Government mandated marking of a fire lane that applies to the
parking facility, otherwise all curbs of fire lanes must be painted red
and be conspicuously and legibly marked with the warning "FIRE
LANE--TOW AWAY ZONE" in white letters at least three inches tall,
at intervals not exceeding 50 feet.
2. The vehicle is left at apartment properties parking areas in violation of Sec.
2308.253.
a. The owner or operator of a vehicle may not leave unattended on a parking
(1) obstructs a gate that is designed or intended for the use of pedestrians or
vehicles;
(2) obstructs pedestrian or vehicular access to an area that is used for the
placement of a garbage or refuse receptacle used in common by residents
of the apartment complex;
(3) is in or obstructs a restricted parking area or parking space designated
under Section 1 above, including a space designated for the use of
employees or maintenance personnel of the parking facility or apartment
complex;
(4) is in a tow away zone, other than a fire lane, that is brightly painted and is
conspicuously and legibly marked with the warning "TOW AWAY
ZONE" in contrasting letters at least three inches tall;
(5) is a semitrailer, trailer, or truck-tractor, unless the owner or operator of the
vehicle is permitted under the terms of a rental or lease agreement with the
30
Resolution No. 2749
apartment complex to leave the unattended vehicle on the parking facility;
or
(6) is leaking a fluid is flammable, noxious or hazardous. A vehicle will not
be towed for leaking water.
b. Expired Tags and Inspection: vehicles will be towed after receiving 15 days’
notice for any vehicle that does not display current and valid registration,
license plate, and vehicle inspection certificate.
(1) The 15 days written notice issued before towing must be:
(a) delivered in person to the owner or operator of the vehicle; or
(b) sent by certified mail, return receipt requested, to that owner or
operator.
E. REQUIRED SIGNAGE FOR TOWING
1. Signs that comply with the requirements from Sec. 2308.301 of the Texas
Occupations Code prohibiting unauthorized vehicles must be located on the
parking facility at the time of towing and for the preceding 24 hours and remain
installed at the time of towing.
2. An unauthorized vehicle may be towed only if each sign prohibiting unauthorized
vehicles on a parking facility is:
a. facing and conspicuously visible to the driver of a vehicle that enters the
facility;
b. located:
(1) on the right or left side of each driveway or curb-cut through which a
vehicle can enter the facility, including an entry from an alley abutting the
facility; or
(2) at intervals along the entrance so that no entrance is farther than 25 feet
from a sign if:
(3) curbs, access barriers, landscaping, or driveways do not establish definite
vehicle entrances onto a parking facility from a public roadway other than
an alley; and
(4) the width of an entrance exceeds 35 feet;
c. permanently mounted on a pole, post, permanent wall, or permanent barrier;
d. installed on the parking facility; and
e. installed so that the bottom edge of the sign is no lower than five feet and no
higher than eight feet above ground level.
vehicles:
a. is made of weather-resistant material;
b. is at least 18 inches wide and 24 inches tall;
c. contains the international symbol for towing vehicles;
31
Resolution No. 2749
d. contains a statement describing who may park in the parking facility and
prohibiting all others;
e. bears the words "Unauthorized Vehicles Will Be Towed at Owner's or
Operator's Expense";
f. contains a statement of the days and hours of towing enforcement; and
g. contains a number, including the area code, of a telephone that is answered 24
hours a day to enable an owner or operator of a vehicle to locate the vehicle.
vehicles also meets the following color, layout, and lettering requirements from
Sec. 2308.302 of the Texas Occupations Code:
a. A bright red international towing symbol, which is a solid silhouette of a tow
truck towing a vehicle on a generally rectangular white background, at least
four inches in height, must be on the uppermost portion of a sign or on a
separate sign placed immediately above the sign.
b. The portion of the sign immediately below the international towing symbol
must contain the words "Towing Enforced" in lettering at least two inches in
height. The lettering on this portion of the sign must consist of white letters
on a bright red background.
c. The next lower portion of the sign must contain the remaining information
required, displayed in bright red letters at least one inch in height on a white
background:
INTERNATIONAL TOWING SYMBOL
RESIDENT PERMIT
PARKING ONLY
UNAUTHORIZED VEHICLES
WILL BE TOWED AT
OWNER’S OR OPERATOR’S EXPENSE
TOWING ENFORCED AT ALL TIMES
d. The bottommost portion of the sign must contain the telephone number
required, in lettering at least one inch in height, of the storage facility to which
an unauthorized vehicle will be removed. The lettering on this portion of the
sign must consist of white letters on a bright red background.
32
Resolution No. 2749
TENANT ACKNOWLEDGMENT
I, ________________________________, have received the HHA’s Open Access
Property Parking and Towing policy, I understand its rules and I agree to comply with the
provisions. I understand that any two or more violations of this policy and the
established HHA procedures shall be considered a violation of my Residential Lease
Agreement and may be cause for lease termination.
__________________________________
Tenant’s Signature
Unit #
__________________________________
Property Manager’s Signature
__________________________________
Date
__________________________________
Date
33
Resolution No. 2749
Public Housing Controlled Access Property Parking & Towing Policy
This Controlled Access Property Parking & Towing Policy is applicable to the following
developments owned by the Houston Housing Authority (“HHA”):
1.
2.
3.
4.
5.
6.
Allen Parkway Village
Bellerive
Ewing Apartments
Lyerly
Fulton Village
Heatherbrook
7. Kennedy Place
8. Lincoln Park
9. Oxford Place
10. Victory
11. 2100 Memorial
12. Telephone Road
FOREWORD
To enhance the quality of life and maintain a decent, safe and sanitary environment for
the residents of HHA communities, this Parking & Towing Policy addresses parking and
towing policies and procedures at the HHA properties listed above. All Tenants and their
guests must comply with this Parking & Towing Policy.
A. PARKING POLICY
1. General Rules
a. Only Tenants and their guests may park on the property. Tenant vehicles
must have a valid parking permit obtained from the property management
office. Guests must park in designated “Visitor” parking spots.
b. Vehicles parked in handicapped spaces must clearly display valid handicap
stickers/plates/signage or they will be towed.
c. Vehicles parked in designated “No Parking Tow Away Zones” will be towed
at the vehicle owner’s expense.
d. Vehicles must be properly parked in designated spaces. Parking on grassy
areas off the pavement is not permitted. Any vehicle improperly parked or
blocking another vehicle is subject to being towed at the vehicle owner’s
expense.
34
Resolution No. 2749
e. To receive a parking permit, a vehicle must be properly registered and insured
in accordance with the laws of the State of Texas and the owner of the vehicle
must present a valid, state-issued driver’s license. Inspections, registrations,
insurance, and tags must be kept current on every vehicle.
f. All motorized cycles of any type, size, style, or model must be parked in a
designated parking area only. No parking on lawns or on sidewalks.
g. Only standard automobiles, SUVs, and pick-up trucks may park on the
property. Parking of recreational vehicles, trailers, commercial trucks, tractortrailers, log trucks, etc. is not permitted.
h. Vehicles shall not be kept on property unless they are in operable condition.
Any vehicles that are in an inoperable condition (flat tires, broken windows,
leaking fluids, etc.) will not be issued a parking permit and may be towed.
i. Vehicles must not be allowed to leak fluid, other than water, onto the
pavement or grassy areas of the development. If a vehicle is leaking gas, oil,
anti-freeze, steering or transmission fluid, or any other liquid other than water
onto the pavement, you may be asked to park the vehicle elsewhere, as this is
a lease violation.
j. Repairs such as changing oil, tuning engines, changing transmission fluid,
changing brakes or brakes fluids, requiring the use of blocks or any other form
of elevation, or any non-minor repairs are not permitted on the property.
Minor repairs, including fixing flat tires, jump starts, changing batteries,
replacing headlights or taillights, adding windshield wiper fluid or anti-freeze,
changing spark-plugs or replacing windshield wipers, will be allowed. In
addition, washing of any vehicle on the property is not permitted.
k. The parking areas are not play areas, and adult Tenants must make sure that
children under their care do not use the parking areas as a play area. No
cycling, skateboarding, skating, or other recreational or play activities will be
permitted in parking areas.
2. Tenant Parking
a. Tenants must register their vehicle(s) at the property management office and
obtain a parking permit.
b. Only Tenants and authorized family/household members as set forth in the
lease agreement may obtain parking permits. For properties with gates
requiring an access card, every Tenant who is issued a parking permit will
also be issued an access card/remote control to the gate. Tenants should seek
assistance from the property manager for non-working card/remote controls.
If a Tenant loses an access card/remote control, the Tenant must pay for the
replacement card/remote control.
c. To obtain a parking permit, the vehicle must have and maintain current
registration, inspection, a valid, state-issued driver’s license and license plates.
Tenants will also be required to provide proof of insurance.
35
Resolution No. 2749
d. The parking permit must be displayed on the driver side of the front vehicle
window. Each vehicle’s permit number will be on file and available to local
law enforcement agencies.
e. Parking spaces are not assigned. Parking is on a first-come, first-serve basis.
f. Tenant vehicles must adhere to this policy.
3. Visitor Parking
a. Visitors are required to park in designated “Visitor” spaces. Vehicles parked
in non-designated visitor spaces that do not have a valid parking permit from
the property management office are subject to towing at the vehicle owner’s
expense.
b. Visitor vehicles must adhere to all of the General Rules provided in this
policy.
B. TOWING POLICY
1. This Towing Policy, as adopted by the Commissioners of the HHA, complements
and adheres to the Occupations Code, Title 14, Chapter 2308 (the Texas Towing
Act) for removal of unauthorized vehicles to vehicle storage or vehicle parking
facilities.
2. It is the policy of HHA to have unauthorized vehicles parked on its developments
removed and stored at a vehicle storage facility. The HHA, as owner of the
properties listed on page 1 above, has the authority to cause an unauthorized
parked vehicle to be removed, without the consent of the owner or operator of the
unauthorized vehicle, and have it stored at a vehicle storage facility at the vehicle
owner’s or operator’s expense.
3. This policy establishes the following definitions:
a. Vehicle means and includes an operable or inoperable automobile, truck,
motorcycle, recreational vehicle, tractor, trailer, commercial truck, tractortrailer or log trucks.
b. Vehicle Storage Facility means a facility operated by a person or entity
licensed to store vehicles.
c. Parking Facility means a public or private property used in whole or in part
for restricted vehicle parking.
d. Unauthorized Vehicle means a vehicle that is (1) in violation of any provision
of Section A above, (2) parked, stored or located on a parking facility without
a parking permit or the consent of the parking facility owner, or (3) not a
visitor located in visitor parking.
36
Resolution No. 2749
C. REMOVAL AND STORAGE OF UNAUTHORIZED VEHICLES
HHA or property management may, without the consent of the owner or operator of an
unauthorized vehicle, cause the vehicle, including any property on or in the vehicle to be
removed and stored at a vehicle storage facility at the vehicle owner's or operator's
expense if:
1. The vehicle is left in violation of Sec. 2308.251 of the Texas Occupations Code;
or,
a. Unauthorized Vehicles (as defined by Subchapter F, Sec. 2308.251 of the
Occupations code) on HHA property, under certain circumstances, are subject
to removal and storage without additional notice required prior to removal:
(1) If the owner or operator of a vehicle leaves unattended on a parking
(a) is in or obstructs a vehicular traffic aisle, entry, or exit of the parking
facility;
(b) prevents a vehicle from exiting a parking space in the facility;
(c) does not display the special license plates issued or the disabled
parking placard issued for a vehicle transporting a disabled person and
is in a parking space that is designated for the exclusive use of a
vehicle transporting a disabled person; or
(d) is in or obstructs a fire lane which is clearly marked as listed below:
Government mandated marking of a fire lane that applies to the
parking facility, otherwise all curbs of fire lanes must be painted red
and be conspicuously and legibly marked with the warning "FIRE
LANE--TOW AWAY ZONE" in white letters at least three inches tall,
at intervals not exceeding 50 feet.
2. The vehicle is left at apartment properties parking areas in violation of Sec.
2308.253.
a. The owner or operator of a vehicle may not leave unattended on a parking
(1) obstructs a gate that is designed or intended for the use of pedestrians or
vehicles;
(2) obstructs pedestrian or vehicular access to an area that is used for the
placement of a garbage or refuse receptacle used in common by residents
of the apartment complex;
(3) is in or obstructs a restricted parking area or parking space designated
under Section 1 above, including a space designated for the use of
employees or maintenance personnel of the parking facility or apartment
complex;
37
Resolution No. 2749
(4) is in a tow away zone, other than a fire lane, that is brightly painted and is
conspicuously and legibly marked with the warning "TOW AWAY
ZONE" in contrasting letters at least three inches tall;
(5) is a semitrailer, trailer, or truck-tractor, unless the owner or operator of the
vehicle is permitted under the terms of a rental or lease agreement with the
apartment complex to leave the unattended vehicle on the parking facility;
or
(6) is leaking a fluid is flammable, noxious or hazardous. A vehicle will not
be towed for leaking water.
b. Expired Tags and Inspection: vehicles will be towed after receiving 15 days’
notice for any vehicle that does not display current and valid registration,
license plate, and vehicle inspection certificate.
(1) The 15 days written notice issued before towing must be:
(a) delivered in person to the owner or operator of the vehicle; or
(b) sent by certified mail, return receipt requested, to that owner or
operator.
F. REQUIRED SIGNAGE FOR TOWING
1. Signs that comply with the requirements from Sec. 2308.301 of the Texas
Occupations Code prohibiting unauthorized vehicles must be located on the
parking facility at the time of towing and for the preceding 24 hours and remain
installed at the time of towing.
vehicles on a parking facility is:
a. facing and conspicuously visible to the driver of a vehicle that enters the
facility;
b. located:
(1) on the right or left side of each driveway or curb-cut through which a
vehicle can enter the facility, including an entry from an alley abutting the
facility; or
(2) at intervals along the entrance so that no entrance is farther than 25 feet
from a sign if:
(3) curbs, access barriers, landscaping, or driveways do not establish definite
vehicle entrances onto a parking facility from a public roadway other than
an alley; and
(4) the width of an entrance exceeds 35 feet;
c. permanently mounted on a pole, post, permanent wall, or permanent barrier;
d. installed on the parking facility; and
e. installed so that the bottom edge of the sign is no lower than five feet and no
higher than eight feet above ground level.
38
Resolution No. 2749
vehicles:
a. is made of weather-resistant material;
b. is at least 18 inches wide and 24 inches tall;
c. contains the international symbol for towing vehicles;
d. contains a statement describing who may park in the parking facility and
prohibiting all others;
e. bears the words "Unauthorized Vehicles Will Be Towed at Owner's or
Operator's Expense";
f. contains a statement of the days and hours of towing enforcement; and
g. contains a number, including the area code, of a telephone that is answered 24
hours a day to enable an owner or operator of a vehicle to locate the vehicle.
vehicles also meets the following color, layout, and lettering requirements from
Sec. 2308.302 of the Texas Occupations Code:
a. A bright red international towing symbol, which is a solid silhouette of a tow
truck towing a vehicle on a generally rectangular white background, at least
four inches in height, must be on the uppermost portion of a sign or on a
separate sign placed immediately above the sign.
b. The portion of the sign immediately below the international towing symbol
must contain the words "Towing Enforced" in lettering at least two inches in
height. The lettering on this portion of the sign must consist of white letters
on a bright red background.
c. The next lower portion of the sign must contain the remaining information
required, displayed in bright red letters at least one inch in height on a white
background:
INTERNATIONAL TOWING SYMBOL
RESIDENT PERMIT
PARKING ONLY
UNAUTHORIZED VEHICLES
WILL BE TOWED AT
OWNER’S OR OPERATOR’S EXPENSE
TOWING ENFORCED AT ALL TIMES
d. The bottommost portion of the sign must contain the telephone number
required, in lettering at least one inch in height, of the storage facility to which
an unauthorized vehicle will be removed. The lettering on this portion of the
sign must consist of white letters on a bright red background.
39
Resolution No. 2749
TENANT ACKNOWLEDGMENT
I, ________________________________, have received the HHA’s Controlled Access
Property Parking and Towing policy, I understand its rules and I agree to comply with the
provisions. I understand that any two or more violations of this policy and the
established HHA procedures shall be considered a violation of my Residential Lease
Agreement and may be cause for lease termination.
__________________________________
Tenant’s Signature
Unit #
__________________________________
Date
__________________________________
Property Manager’s Signature
__________________________________
Date
40
Resolution No. 2751
REQUEST FOR BOARD AGENDA ITEM
1.
Award of Contract for Legal Support to the HHA Board of Commissioners to The Taylor
Law Firm, P.C.
2.
Date of Board Meeting: September 18, 2014
3.
Resolution: That the Houston Housing Authority Board of Commissioners authorizes
the President & CEO to negotiate and execute a contract The Taylor Law Firm, and make
any necessary changes thereto, to provide legal services and representation to the
Houston Housing Authority (“HHA”) Board of Commissioners, pursuant to the
memorandum dated August 12, 2014 from Karen R. Miniex, General Counsel, to Tory
Gunsolley, President & CEO.
4.
Yes
X
No
5.
Signature
6.
yes
Date:
no
Source
Account #
VP of FO Approval
7.
Signature
Date:
Signature
Date:
41
Resolution No. 2751
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
KAREN R. MINIEX, VP & GENERAL COUNSEL
AWARD OF CONTRACT FOR LEGAL SUPPORT TO THE HHA BOARD OF COMMISSIONERS TO
THE TAYLOR LAW FIRM, P.C.
AUGUST 12, 2014
This memorandum recommends that the Houston Housing Authority Board of Commissioners
authorizes the President & CEO to enter into a contract with The Taylor Law Firm (“Taylor”) for
providing legal services and representation to the Houston Housing Authority (“HHA”) Board of
Commissioners. The contract term will be for two (2) years unless terminated earlier in
accordance with the contract. The contract may be extended for up to three (3) one- year terms
upon HHA’s providing 30 days notice prior to the expiration of the contract.
BACKGROUND
In April 2014, HHA published a Request for Proposals (RFP 14-13) soliciting proposals from
attorneys or law firms offering to provide comprehensive legal services to the Housing
Authority, including services related to legal support to HHA’s Board of Commissioners. Nine (9)
proposals to provide legal support to the Board of Commissioners were submitted to HHA for
evaluation by its Selection Panel.
EVALUATION PROCESS
To evaluate the nine (9) submitted proposals, HHA established a selection panel made up of the
following three (3) HHA Staff:



Karen R. Miniex, VP & General Counsel
Donna Dixon, Special Assistant to the President & CEO
David Bryce, Attorney
The proposals were evaluated according to the following seven (7) essential criteria:
Evaluation Criteria
Maximum Points
Relevant experience and qualifications.
40
Reasonableness of Proposed Fees.
30
42
Resolution No. 2751
Demonstrated ability and past performance in accomplishing
similar work (i.e. reference check).
10
Offeror’s compliance with all specifications and/or
other requirements contained in this RFP and overall
quality of bid presentation.
5
Budget, cost-control experience and results.
5
Diversity of Staffing.
5
MWBE participation and compliance.
5
Total Points
100
Based on the scoring of criteria and proposed fee arrangements, the proposals ranked as
follows:
Rank
1
2
3
4
5
6
7
8
9
Name of Offeror
Strasburger & Price
Taylor Law Firm
Jones Walker
Haynes & Boone
Rogers, Morris & Grover
Ballard Spahr/Coats Rose
Jackson Law Firm
Barnes and Turner
Gransberry Johnson Law Group
Average Evaluation Rating
88
87.67
86
82.67
82
81.33
78.33
74.67
65.33
Taylor Law currently provides legal support and counsel to the Board of Commissioners of the
McKinney Housing Authority and Port Arthur Housing Authority. Taylor also provides eviction
legal services for HHA, as well as Dallas, McKinney, and Corsicana Housing Authorities.
Additionally, Taylor Law is 100% owned by a minority woman.
While Taylor’s average score was less than ½ of one percentage point less than Strasburger’s,
which is a negligible amount, it is the selection panel’s determination that Taylor should be
awarded the contract primarily due to each firm’s revised proposed fees (of which Taylor’s fees
are lower), and secondarily, in consideration of the Board’s overall goals for increased minority
vendor participation.
RECOMMENDATION
Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes
the President & CEO to negotiate and execute a contract with The Taylor Law Firm, and
make any necessary changes thereto, to provide legal services and representation to the
Houston Housing Authority (“HHA”) Board of Commissioners, pursuant to the
memorandum dated August 12, 2014 from Karen R. Miniex, General Counsel, to Tory
Gunsolley, President & CEO.
43
Resolution No. 2762
REQUEST FOR BOARD AGENDA ITEM
1.
Approval of the 2015 PHA Annual Plan (“Annual Plan”)
2.
Date of Board Meeting:
3.
September 18, 2014
That the Houston Housing Authority Board of Commissioners authorizes the President &
CEO to submit to HUD the HHA Annual Plan for calendar year 2015, with all attached
certifications and HUD forms pursuant to the memorandum dated September 3, 2014
from Brian Gage, Senior Policy Advisor to Tory Gunsolley, President & CEO.
4.
Yes
X
No
5.
Signature
6.
Yes
Date:
no
Source
N/A
Account #
VP of FO Approval
7.
Signature
Date:
Signature
Date:
44
Resolution No. 2762
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BRIAN GAGE, SENIOR POLICY ADVISOR
ANNUAL PHA PLAN SUBMISSION
SEPTEMBER 3, 2014
This memorandum recommends that the Board of Commissioners authorize the President and
CEO to submit to HUD the HHA Annual Plan for calendar year 2015.
BACKGROUND:
The annual PHA Plan process was established by section 5A of the United States Housing Act of
1937 (42 U.S.C. 1437 et seq.). The purpose of the Annual Plan is to provide a framework for local
accountability and an easily identifiable source by which public housing residents, participants in
the tenant-based assistance programs, and other members of the public may locate basic PHA
policies, rules and requirements concerning its operations, programs and services.
The Board of Commissioners received the Draft Annual Plan at its July 2014 meeting. HHA
published the Draft Annual Plan for public comment on July 22. The Draft Annual Plan was made
available at HHA’s central office, every public housing development, and on HHA’s website. HHA
also provided the Draft Annual Plan to the Resident Council Leadership for review and
comment. The Resident Councils discussed the Draft Annual Plan with some of HHA’s executive
team at their Leadership meeting on August 28, 2014. There were several comments made by
the Leadership related to the Annual Plan. The comments and HHA’s response are included in
Section 10.0(f) of the Annual Plan.
Three additional public meetings were held to allow residents, voucher holders and other
community stakeholders to provide feedback on, and ask questions about the HHA’s plans for
the coming plan year, though HUD only requires one. The public meetings were conducted at
Lyerly, Clayton, and Lincoln Park. Approximately One hundred one (101) program participants
and community members attended the public meetings. One written comment was received
from Texas Organizing Project.
As part of HHA’s effort to improve communication with Limited English Proficient (LEP)
speakers, HHA provided Spanish translations at all meetings. In addition, meeting notices and
website notices were provided in Spanish.
45
Resolution No. 2762
CHANGES TO THE ANNUAL PLAN:
Changes to Housing Choice Voucher Administrative Plan
Conforming change to the 2013 Reauthorization of the Violence Against Women Act
VAWA 2013 made some changes to the law, including expanded protections for victims of
sexual assault and protections for Affiliated Individuals. Language was changed to conform to
the statutory changes. Additionally, we are awaiting final guidance from HUD on the model
emergency transfer and notice required by the law. HHA has implemented an interim notice and
emergency transfer policy, which will be updated upon final guidance from HUD.
Changes in Law from the 2014 Omnibus Appropriations Act
Inspections
The Act allowed HHA to reduce the number of inspections by conducting them every
two years instead of annually. The law does not change the need for an inspection
before move in. The Act does allow for HHA to rely upon other inspections, such as
REAC or LIHTC inspections, if there is evidence the unit would pass the HQS inspection.
The admin plan authorizes HHA to rely on those inspections third party inspections
instead of conducting its own inspection.
“Extremely Low Income”
The Act changed the definition of ELI to include families below the federal poverty level
and conforming amendments were included in the Plan.
Utility Allowances
The Act changes the applicable utility allowance for a voucher family. The new standard
is that the utility allowance for the LESSER of the unit size or the voucher size will be
used. Previously the law required the GREATER of the two be used.
Changes to allow Innocent members of the family to be admitted.
The Administrative Plan as strictly read prohibit a family member from participating in the
program, if they were previously terminated from the program. The language was amended to
allow more flexibility if the members was not the head or spouse at the time of termination. For
example, a child whose parents were terminated from the program.
Transition Age Youth Preference
Language was added to create a new admissions preference for up to 25 disabled youth
transitioning out of foster care. The preference would require that a service agency provide
support services and housing search assistance that would ensure success in transitioning the
youth to self sufficiency.
Portability Conforming Changes
HUD issued a notice in 2012 that indicated PHAs should not re-evaluate income eligibility for a
porting family. While HHA had been complying with the notice, language in the Administrative
plan was clarified.
Reasonable Accommodations
Changes were made to incorporate the new Reasonable Accommodation Policy Approved by
the Board in February 2014.
46
Resolution No. 2762
Changes to Admissions and Continued Occupancy Plan (ACOP)
Conforming change to the 2013 Reauthorization of the Violence Against Women Act
VAWA 2013 made some changes to the law, including expanded protections for victims of
sexual assault and protections for Affiliated Individuals. Language was changed to conform to
the statutory changes. Additionally, we are awaiting final guidance from HUD on the model
emergency transfer and notice required by the law. HHA has implemented an interim notice and
emergency transfer policy, which will be updated upon final guidance from HUD.
Removing Applicants from the Waiting List
Changes were made to add additional detail regarding the policy for removing applicants from
the waiting list. None of the processes were changed, but more information was included to
increase transparency.
Grievance Procedure
Changes were made to add additional detail regarding the Grievance Procedure which is
incorporated into the lease. None of the processes were changed, but more information was
included to increase transparency.
Admission of Police Offices
A minor addition was made to conform to HUD regulatory language.
Changes in Law from the 2014 Omnibus Appropriations Act
Flat Rent
The Act required PHAs to reevaluate flat rents and set new flat rents no lower than 80
percent of the area median income. The changes in language reflect the new method of
calculation with a floor at 80 percent of Area Median Income.
“Extremely Low Income”
The Act changed the definition of ELI to include families below the federal poverty level
and conforming amendments were included in the Plan.
Removed Legacy References
The reference to the Earned Income Disallowance procedure was removed because the EID is a
calculation established by rule not a procedure which HHA can change.
The reference to a Transfer Procedure was removed because the ACOP contains sufficient detail
to meet the requirements for the transfer process.
The reference to a lease termination procedure was removed because the procedure is
governed by the terms of the tenant lease.
Reasonable Accommodations
Changes were made to incorporate the new Reasonable Accommodation Policy Approved by
the Board in February 2014. Additional, conforming changes to include the full definition of
“Person with Disabilities” from the HUD regulation.
47
Resolution No. 2762
Changes Relative to Modernization or Development
Construction
The plan included construction starts at new mixed finance developments, Crosstimbers,
METRO, and Fountain View.
Acquisition
The Plan also included Acquisition of the above sites as well as Kelly II, which should take place
with public housing funds in 2015.
RAD
The Plan included possible RAD units being places at Villas at Winkler (15 Units) and
Crosstimbers (40 Units).
Demolition/Disposition
The Plan included disposition of land at Clayton to the Buffalo Bayou Partnership.
Choice Neighborhoods
The Plan reflects that HHA will apply for a Choice Neighborhoods Planning Grant for Cuney
Homes.
COMMENT PERIOD:
The 45-day public comment period began on July 22, 2014 and ended on September 5, 2014.
Gathering input from the public on each year’s Annual Plan is an integral part of the Plan
development process. HHA held three public meetings and one Resident Council Leadership
meeting, though HUD only requires one, to provide opportunities for residents, voucher holders,
and other community members to provide feedback on, and ask questions about the HHA’s
plans for the coming plan year. The comments below are listed by meeting location with the
HHA responses to each question listed.
Resident Advisory Board Annual Plan Meeting-Comments Summary
Comment: Three residents commented regarding the apparent regarding the frequency of
inspections.
HHA Response: HHA does not intend inspections to disrupt the lives of our residents, but HHA is
required to conduct some inspections by rule, and HUD will conduct inspections on a sample of
units. HHA inspects the units to protect the public housing asset to ensure the property and
units are well cared for and regularly maintained.
Comment: Five residents commented suggesting that HHA improve the quality and timeliness of
maintenance of the property.
HHA Response: While day to day management and operations are outside the scope of the PHA
Plan, HHA has taken individual concerns to the property managers and hopes to resolve them in
a timely manner. Residents are encouraged to communicate with HHA and the property
managers to report any concerns about property maintenance and upkeep.
Comment: A resident commenter suggested that HHA pursue stricter enforcement of the lease
terms/policies
HHA Response: HHA will enforce lease violations strictly when there is enough information to
determine that a violation has occurred.
48
Resolution No. 2762
Comment: A resident commented regarding the conduct of law enforcement on the property
HHA Response: While HHA appreciates the information regarding the conduct of law
enforcement. Harris County Precinct 6 is under contract with the HHA and looks to ensure
professional relationships between our contractors and residents.
Comment: A commenter suggested that Tax Credit properties owned by affiliates and
instrumentalities of HHA maintain the same admissions screening criteria as HHA owned public
housing.
HHA Response: Tax Credit properties are governed by contractual agreements and
management plans that are negotiated at the time of creation of the owner entity and at the
time of construction of the property. Affiliates of HHA are partners in these contractual
agreements and negotiated those agreements under a previous administration. As HHA looks to
recapitalize existing tax credit developments and find new partners for rehabilitation or new
construction HHA can request that the HHA affiliate and other partners draft documents in a
manner to align with HHA’s public housing criteria.
Other Comments Received
Comment: Texas Organizing Project submitted a written comment voicing their opposition to
multifamily development at Veterans Memorial.
HHA considered this comment (also submitted by TLIHIS and Texas Appleseed) and determined
that removal of the METRO site is not appropriate without further study and evaluation.
Comment: Texas Low Income Housing Information Service and Texas Appleseed submitted
written comments inquiring about the Affirmatively Furthering Fair Housing Certification,
Section 3 Program, Mixed Finance Development Plans, Conversion from a Centralized to Site
Based Waiting List, the Housing Choice and Project Based Voucher Programs, the Placement of
Project Based Vouchers.
HHA staff has considered all of the comments submitted regarding the FY2015 Plan and believes
that they are provide insightful and thoughtful analyses of some HHA processes and procedures.
The comments also inquire about additional detailed information and clarifications at a level
that is not traditionally included in a PHA Plan document.
Recommendation:
That the Houston Housing Authority Board of Commissioners authorizes the President &
CEO to submit to HUD the HHA Annual Plan for calendar year 2015, with all attached
certifications and HUD forms pursuant to the memorandum dated September 3, 2014
from Brian Gage, Senior Policy Advisor to Tory Gunsolley, President & CEO.
49
PHA Certifications of Compliance
with PHA Plans and Related
R e g u l a t i o n s
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/30/2011
PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to
Accompany the PHA 5-Year and Annual PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or
other authorized PHA official if there is no Board of Commissioners, I approve the submission of the___ 5-Year and/or___
Annual PHA Plan for the PHA fiscal year beginning, hereinafter referred to as” the Plan”, of which this document is a part
and make the following certifications and agreements with the Department of Housing and Urban Development (HUD) in
connection with the submission of the Plan and implementation thereof:
1.
The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing
Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan.
3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund
Program/Replacement Housing Factor) Annual Statement(s), since submission of its last approved Annual Plan. The Capital
Fund Program Annual Statement/Annual Statement/Performance and Evaluation Report must be submitted annually even if
there is no change.
4. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or
Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the
Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
7. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any
impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the
resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further
fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions.
8. For PHA Plan that includes a policy for site based waiting lists:

The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2006-24);

The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;

Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD;

The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair
housing;

The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(c)(1).
9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
10. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
Previous version is obsolete
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50
form HUD-50077 (4/2008)
13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105(a).
14. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively.
15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).
19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
21. The PHA provides assurance as part of this certification that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs
before implementation by the PHA;
(ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and
(iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during
normal business hours.
(iv) 22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory requirements.
PHA Name
PHA Number/HA Code
5-Year PHA Plan for Fiscal Years 20 - 20
Annual PHA Plan for Fiscal Years 20 - 20
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Previous version is obsolete
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51
form HUD-50077 (4/2008)
BOARD REPORT FOR MONTH ENDING AUGUST 30, 2014
Executive Summary……………………………………………..….................................53
Low-Income Public Housing…………………………………….................................54
Housing Choice Voucher Program…………………………………………………..........63
Real Estate, Investment and Development……………………………………..........64
Addendum: Open Solicitation Log …………….…………….………………..………..…66
Addendum: Periodic Report to the Board……………………………………............67
Addendum: Operating Statements…………….……………………………….………….68
52
EXECUTIVE SUMMARY
LOW-INCOME PUBLIC HOUSING
The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 2.0% on August 30, 2014. As
of Sept 1, 2014, rent collection for August was 98.3% of rents billed on an adjusted cash accounting basis.
There are currently 21,256 active applications for the public housing central and site-based waiting lists, which
represents an decrease of 0.3% in the last month.
HOUSING CHOICE VOUCHER PROGRAM
The HCV staff completed 1,430 annual re-examinations during August. The HCV department also completed
268 interims, 120 change of units (moves), 124 new admissions, and 5 portability move-in transactions. On
August 30, 2014, 545 families were enrolled in the Family Self Sufficiency (FSS) program; 183 of the families
had an escrow balance as of that date. The PIH Information Center (PIC) reporting rate for the one-month
period ending August 30, 2014 was 100.0%.
53
MAJOR PROGRAM DASHBOARD
Low-Income Public Housing
June
20,877
Waiting Lists
0.7%
Vacancy Rate
97.8%
Rent Collection
16.1
Unit Turnaround Time (Days)
1.9
Avg. Non-Emergency Work Order Days
July
21,318
1.7%
97.0%
16.2
1.8
Voucher Programs (Excluding DHAP)
June
July
17,843
Households
17,761
95.2%/100.9%
ABA Utilization/Unit Utilization
96.1%/100.6%
100%
Reporting Rate
100%
1,097
Annual Reexaminations Completed
1,485
3,236
HQS Inspections
3,899
54
August
21,256
2.0%
98.3%
16.5
2.2
August
17,818
95.6%/100.4%
100%
1,430
2,987
PROPERTY MANAGEMENT SUMMARY
Vacancy
PMC
June
%
Grade
0.3
A
0.6
A
1.0
A
%
0.4
1.9
3.0
Lynd
0.7
n/a
0.7
J. Allen
0.7
n/a
1.0
Lane
Orion
Tarantino
PMC
Lane
Orion
Tarantino
Unit Turnaround Time (YTD)
July
Grade
A
A
B
August
%
Grade
0.9%
A
1.7%
A
2.9%
B
June
Days Grade
13.8
3.4
19.5
A
14.1
A
A
2.0%
A
19.4
A
1.1
A
1.1
A
A
1.0%
A
13.5
A
1.1
A
1.1
A
Emergency Work Orders
(Completed within 24 hours)
June
July
August
%
Grade
%
Grade
%
Grade
0
F
100
A
100.0%
A
100
A
100
A
100.0%
A
100
A
100
A
100.0%
A
July
Days Grade
3.4
A
2.7
A
2.1
A
August
Days Grade
3.5
A
4.3
A
2.5
A
Routine Work Orders
June
Days Grade
2.7
A
2.3
A
2.4
A
July
Days Grade
11.2
A
25.2
B
4.9
A
August
Days Grade
11.2
A
25.2
B
4.9
A
Lynd
100
A
100
A
100.0%
A
1.0
A
8.1
A
8.1
A
J. Allen
100
A
100
A
100.0%
A
1.2
A
1.4
A
1.4
A
Rent Collection
PMC
Lane
Orion
Tarantino
Lynd
J. Allen
June
%
Grade
100.4
A
100.4
A
93.6
D
98.2
A
101.2
A
July
%
Grade
95.0
C
97.3
B
96.2
B
98.9
A
99.0
A
August
%
Grade
99.3%
C
96.3%
A
98.8%
B
96.8%
E
100.7%
A
PHAS
Score
Occupancy
Rate
Avg. Total
Turnaround
Days
Rent
Collection
Percentage
Avg. W/O
Days
A
98 to 100
1 to 20
98 to 100
≤24
B
97 to 97.9
21 to 25
96 to 97.9
25 to 30
C
D
96 to 96.9
95 to 95.9
26 to 30
31 to 40
94 to 95.9
92 to 93.9
31 to 40
41 to 50
E
94 to 94.9
41 to 50
90 to 91.9
51 to 60
F
≥93.9
≥51
≥89.9
≥61
55
PUBLIC HOUSING MANAGEMENT ASSESSMENT
VACANCY RATE
Goal 2.0%
Actual 2.0%
This indicator examines the vacancy rate, a PHA's progress in reducing vacancies,
and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's
system to track the duration of vacancies and unit turnaround, including down
time, make ready time, and lease up time.
RENT COLLECTION (YTD)
Goal 98%
Actual 98.1%
This report examines the housing authority's ability to collect dwelling rent owed by
residents in possession of units during the current fiscal year by measuring the
balance of dwelling rents uncollected as a percentage of total dwelling rents to be
collected.
EMERGENCY WORK ORDERS
Goal 100%
Actual 100%
This indicator examines the average number of days that it takes for an emergency
work order to be completed. Emergency work orders are to be completed within
24 hours or less and must be tracked.
NON-EMERGENCY WORK ORDERS
Goal 25 Days
Actual 2.2 Days
This indicator examines the average number of days that it takes for a work order to
be completed. Implicit in this indicator is the adequacy of HHA's work order system
in terms of how HHA accounts for and controls its work orders and its timeliness in
preparing/issuing work orders.
ANNUAL INSPECTIONS
Goal 100%
Actual 100%
This indicator examines the percentage of units that HHA inspects on an annual
basis in order to determine the short-term maintenance needs and long-term
modernization needs. Implicit in this indicator is the adequacy of HHA's inspection
program in terms of the quality of HHA's inspections, and how HHA tracks both
inspections and needed repairs.
56
A
B
C
D
E
F
0 to 2
2.1 to 3
3.1 to 4
4.1 to 6
5.1 to 6
≥6.1
A
B
C
D
E
F
98 to 100
96 to 97.9
94 to 95.9
92 to 93.9
90 to 91.9
≤89.9
A
B
C
D
E
F
99 to 100
98 to 98.9
97 to 97.9
96 to 96.9
95 to 95.9
≤94.9
A
B
C
D
E
F
≤24
25 to 30
31 to 40
41 to 50
51 to 60
≥61
A
B
C
D
E
100
97 to 99
95 to 96.9
93 to 94.9
90 to 92.9
F
≥89.9
VACANCY RATE AND TURNAROUND DAYS
Low-Income Public
Housing Development
Allen Parkway
Village
Bellerive
PMC
ACC
Units
Approved
Units Offline
Total
Available
ACC Units
Occupied
Units
Vacant
Units
Occupancy
Percentage
Grade
Units
Turned
YTD
Avg.
Make
Ready
Days
YTD
Avg.
Total
Turnaro
und
Days
YTD
Grade
Lynd
278
0
278
272
6
97.8%
B
50
16.5
20.7
B
Tarantino
210
0
210
207
3
98.6%
A
40
4.4
7.0
A
Clayton Homes
Lane
296
0
296
291
5
98.3%
A
129
10.3
13.7
A
Cuney Homes
Tarantino
553
0
553
537
16
97.1%
B
206
11.9
17.0
A
Ewing
Tarantino
40
0
40
40
0
100.0%
A
9
10.7
13.3
A
Forest Green
J. Allen
100
0
100
99
1
99.0%
A
61
10.7
14.3
A
Fulton Village
Lynd
108
0
108
103
5
95.4%
D
35
6.8
16.2
A
Heatherbrook
Lynd
53
0
53
52
1
98.1%
A
19
7.2
13.5
A
Historic Oaks of
APV
Lynd
222
0
222
221
1
99.5%
A
39
14.3
26.9
C
Historic Rental
Lynd
40
0
40
39
1
97.5%
B
7
16.7
17.6
A
Irvinton Village
Tarantino
318
0
318
304
14
95.6%
D
142
12
18.1
A
Kelly Village
Lane
270
1
270
269
1
99.6%
A
106
11.2
13.5
A
Kennedy Place
Lane
108
0
108
108
0
100.0%
A
31
10.1
12.0
A
Lincoln Park
Orion
200
0
200
197
3
98.5%
A
65
9.2
13.5
A
Lyerly
J. Allen
199
1
200
198
2
99.0%
A
46
10.2
12.7
A
Oxford Place
Orion
230
0
230
225
5
97.8%
B
88
4.9
28.4
C
Victory Apartments
Orion
100
0
100
99
1
99.0%
A
37
4.4
12.1
A
3325
2
3326
3261
65
98.0%
A
1110
10.3
16.5
A
PMC
S8 NC
Units
Units Offline
Total
Available
S8 NC Units
Occupied
Units
Vacant
Units
Occupancy
Percentage
Grade
Units
Turned
Avg.
Make
Ready
Days
Avg.
Total
Turnaro
und
Days
Grade
Long Drive
Tarantino
100
0
100
100
0
100.0%
A
39
5.2
5.5
A
Telephone Road
Tarantino
200
0
200
200
0
100.0%
A
41
3.6
3.9
A
300
0
300
300
0
100.0%
A
80
4.4
4.7
A
Totals
Section 8 New
Construction
Development
Totals
Six Months Trailing Occupancy Rate
PHAS
Score
A
B
C
D
E
F
Occupancy
Rate
98 to 100
97 to 97.9
96 to 96.9
95 to 95.9
94 to 94.9
≥93.9
Avg. Total
Turnaround
Days
1 to 20
21 to 25
26 to 30
31 to 40
41 to 50
≥51
100
99
98
97
96
95
94
93
92
99.3
March
57
99.2
April
98.9
May
99.1
98.3
June
July
98
August
TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION
Property
Heatherbrook
2100 Memorial
Pinnacle
Peninsula
Willow Park
Uvalde Ranch
Mansions at Turkey Creek
Sweetwater Point
PH-LIHTC
Lincoln Park
Oxford Place
Property Manager
Units
Occupied (%)
Lynd
Lynd
Embrey
Orion
Embrey
Hettig-Kahn
Alpha Barnes
Lynd
197
250
280
260
244
252
260
234
96%
100%
99%
100%
95%
97%
99%
98%
Orion
Orion
200
230
94%
90%
6 Month Trailing Occupancy Rate
99.0%
98.0%
98.1%
97.5%
97.3%
98.1%
98.0%
96.8%
97.0%
96.0%
95.0%
94.0%
93.0%
March
April
May
*EXCLUDES PUBLIC HOUSING LIHTC PROPERTIES
58
June
July
August
RENT COLLECTION
Low-Income Public
Housing Development
Bellerive
PMC
Month
Billed
Month
Collected
Lynd
81,090
76,241
45,074
%
Collected
Grade
YTD Billed
YTD
Collected
% YTD Collected
Grade
94.0%
C
679,281
660,418
97.2%
B
100.0%
A
354,139
351,724
99.3%
A
Tarantino
45,088
Clayton Homes
Lane
67,875
67,545
99.5%
A
551,043
539,176
97.8%
B
Cuney Homes
Tarantino
109,789
109,226
99.5%
A
836,117
817,654
97.8%
B
Ewing
Tarantino
7,828
7,811
99.8%
A
67,799
61,638
90.9%
E
J. Allen
17,544
18,033
102.8%
A
150,910
147,050
97.4%
B
Lynd
25,491
26,220
102.9%
A
235,301
227,697
96.8%
B
8,669
9,154
105.6%
A
73,063
73,892
101.1%
A
Forest Green
Fulton Village
Heatherbrook
Apartments*
Historic Oaks of APV
Lynd
Lynd
49,186
48,287
98.2%
A
402,754
397,285
98.6%
A
Historic Rental
Lynd
7,349
6,434
87.5%
F
58,617
55,843
95.3%
C
Irvinton Village
B
Tarantino
61,997
59,803
96.5%
B
501,998
489,539
97.5%
Kelly Village
Lane
57,437
54,340
94.6%
C
461,606
451,722
97.9%
B
Kennedy Place
Lane
28,205
30,614
108.5%
A
191,442
190,253
99.4%
A
Lincoln Park
Orion
33,031
31,926
96.7%
B
252,923
251,456
99.4%
A
46,205
99.9%
A
368,762
368,553
99.9%
A
28,154
95.3%
C
262,657
258,131
98.3%
A
Lyerly
J. Allen
46,232
Oxford Place
Orion
29,553
Victory Apartments
Orion
Totals
Section 8 New
Construction
Development
26,088
25,315
97.0%
B
231,423
231,394
100.0%
A
702,452
690,382
98.3%
A
5,679,835
5,573,424
98.1%
A
Month
Billed
Month
Collected
%
Collected
YTD
Billed
YTD
Collected
% YTD
Collected
Grade
Long Drive
Tarantino
$22,275
$21,043
94.5%
C
$158,874
$156,317
98.4%
A
Telephone Road
Tarantino
$49,030
$48,728
99.4%
A
$393,626
$393,127
99.9%
A
$71,305
$69,771
97.8%
A
$552,500
$549,444
99.4%
A
Totals
PHAS
Score
Rent Collection
Percentage
A
98 to 100
B
96 to 97.9
C
94 to 95.9
D
92 to 93.9
E
90 to 91.9
F
≥89.9
6 Months Trailing Rent Collection Rate
100.5%
99.6%
100.0%
95.0%
97.8%
98.3%
98.3%
June
July
August
96.9%
90.0%
85.0%
March
April
59
May
EMERGENCY WORK ORDERS
Low-Income Public
Housing
Development
Allen Parkway
Village
Bellerive
Clayton Homes
Cuney Homes
Ewing
Forest Green
Fulton Village
Heatherbrook
Apartments
Historic Rental
Irvinton Village
Kelly Village
Kennedy Place
Lincoln Park
Lyerly
Oxford Place
Victory Apartments
Totals
Emergency Work
Orders Generated
Emergency W/O
Completed within
24 hours
35
35
Tarantino
Lane
Tarantino
Tarantino
J. Allen
Lynd
Lynd
2
2
3
3
6
6
1
1
2
2
0
0
0
0
Lynd
Lynd
Tarantino
Lane
Lane
Orion
J. Allen
Orion
Orion
12
12
2
2
2
2
0
0
0
0
1
1
7
7
6
6
16
16
95
PMC
Lynd
Section 8 New
Construction
Development
Long Drive
Telephone Road
Totals
PHAS
Score
A
B
C
D
E
F
Tarantino
Tarantino
Percentage
Completed
within 24 hours
Grade
100.0%
A
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
A
A
A
A
A
A
A
95
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
A
A
A
A
A
A
A
A
A
A
Emergency Work
Orders Generated
Emergency W/O
Completed within
24 hours
Percentage
Completed
within 24 hours
Grade
3
0
3
3
0
3
100.00%
100.00%
100.0%
A
A
A
Avg. W/O
Days
99 to 100
98 to 98.9
97 to 97.9
96 to 96.9
95 to 95.9
≤94.9
60
NON-EMERGENCY WORK ORDERS
Low-Income Public Housing
Development
Bellerive
Clayton Homes
Cuney Homes
Ewing
Forest Green
Fulton Village
Heatherbrook Apartments
Historic Rental
Irvinton Village
Kelly Village
Kennedy Place
Lincoln Park
Lyerly
Oxford Place
Victory Apartments
Totals
PMC
Lynd
Tarantino
Lane
Tarantino
Tarantino
J. Allen
Lynd
Lynd
Lynd
Lynd
Tarantino
Lane
Lane
Orion
J. Allen
Orion
Orion
Section 8 New Construction
Development
Work Orders
Generated
186
172
226
421
78
68
6
0
82
24
397
69
11
160
146
65
164
2275
Average Completion
Time (Days)
1.1
1.1
4.1
3.6
1.4
1.3
1.0
0.0
1.0
1.0
2.2
2.2
1.0
2.3
1.0
1.6
1.1
2.2
Work Orders
Generated
Average Completion
Time (Days)
Grade
Grade
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
Long Drive
Tarantino
193
1.5
A
Telephone Road
Tarantino
232
1.0
A
425
1.2
A
Totals
6 Months Trailing Non-Emergency Work Orders
PHAS
Score
Avg. W/O
Days
A
≤24
B
25 to 30
C
31 to 40
D
41 to 50
E
51 to 60
F
≥61
60
40
20
0
2.1
March
August
1.9
2.9
1.9
1.8
April
May
June
July
61
2.2
ANNUAL INSPECTIONS
Low-Income Public
Housing
Development
PMC
YTD Inspections Due
YTD Inspections
Performed
Percentage
Complete
Grade
Bellerive
Lynd
210
210
100.0%
A
Clayton Homes
Tarantino
296
296
100.0%
A
Cuney Homes
Lane
553
553
100.0%
A
Ewing
Tarantino
40
40
100.0%
F
Forest Green
Tarantino
100
100
100.0%
A
Fulton Village
Heatherbrook
Apartments
J. Allen
25
25
100.0%
A
Lynd
53
53
100.0%
A
Lynd
220
220
100.0%
A
Historic Rental
Lynd
17
17
100.0%
A
Irvinton Village
Lynd
318
318
100.0%
F
Kelly Village
Tarantino
211
211
100.0%
A
Kennedy Place
Lane
108
108
100.0%
A
Lincoln Park
Lane
183
183
100.0%
A
Lyerly
Orion
199
199
100.0%
A
Oxford Place
J. Allen
207
207
100.0%
A
Victory Apartments
Orion
88
88
100.0%
A
2,828
2,828
100.0%
A
Inspections Due
Inspections
Performed
Percentage
Complete
Grade
Totals
Low-Income Public
Housing
Development
PMC
Long Drive
Tarantino
200
200
100.0%
A
Telephone Road
Tarantino
100
100
100.0%
A
300
300
100.0%
A
Totals
PHAS Score
Inspections
Performed YTD
A
B
C
D
E
100%
97 to 99%
95 to 96.9%
93 to 94.9%
90 to 92.9%
F
≥89.9%
62
HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS
Score
ANNUAL REEXAMINATIONS REPORTING RATE
Goal 96%
Actual 100%
This Indicator shows whether the Agency completes a re-examination for each
participating family at least every twelve (12) months.
CORRECT TENANT RENT CALCULATIONS
Goal 98%
Actual 100%
Performance
10
5
0
≥96
90 to 95
≤89
5
0
98 to 100
≤97
5
0
98 to 100
≤97
10
8
5
≥80
60 to 79
≤59
10
5
≥30
≤29
This Indicator shows whether the Agency correctly calculates the family’s share
of rent to owner in the Rental Voucher Program.
PRECONTRACT HQS INSPECTIONS
Goal 100%
Actual 100%
This Indicator shows whether newly leased units pass HQS inspection on or
before the beginning date of the Assisted Lease and HAP Contract.
FSS ENROLLMENT
Goal 80%
Actual 106.4%
This Indicator shows whether the Agency has enrolled families in the FSS
Program as required. To achieve the full points for this Indicator, a housing
authority must have 80% or more of its mandatory FSS slots filled. There are
currently 512 slots on the FSS Program; 522 families are currently enrolled.
FSS ESCROW
Goal 30%
Actual 33.6%
This Indicator shows the extent of the Agency’s progress in supporting FSS by
measuring the percent of current FSS participants with FSS progress reports
entered in the PIC system that have had increases in earned income which
resulted in escrow account balances. To achieve the full points for this Indicator,
at least 30% of a housing authority’s enrolled families must have an escrow
balance. 201 of the 522 (38.5%) participating families currently have a FSS
escrow balance.
63
REAL ESTATE, INVESTMENT, AND DEVELOPMENT
September 2014
REO PROJECTS
MANSIONS AT TURKEY CREEK
 HUD HQ RAD team is reviewing Site & Neighborhood, awaiting approval. RAD PCNA is completed.
 25 RAD Units will be phased in to property through the end of the year. Estimated Start of unit
conversion is October 15, 2014
 The MUD has increased water rates 2.5 times due to the property no longer paying Real Estate Taxes.
HHA and the LP (Centerline) are in the process of filing suit to dispute the arbitrary increase.
SWEETWATER POINT
 26 RAD Units will be phased in to the property by end of year. Estimated Start of unit conversion is
October 15, 2014.
 HUD RAD approval expected by end of September. HUD RAD Contract will be presented to the BOC as
soon as received for consideration.
CLAYTON
 HUD has approved disposition of small land tract to Buffalo Bayou Heritage Corridor. Contract has
been signed and to close in late September 2014. Survey issues have been solved, awaiting HUD’s
final approval.
KELLY PARK
 Plans have been approved by the City, ready for pick up by contractor, once a contractor is selected.
 IFB 14-14 for General Contractor was advertised June 23rd and again September 8th. Anticipate
bringing a contract to the November BOC Meeting for approval.
NEW DEVELOPMENT
CROSSTIMBERS LAND ASSEMBLEDGE
 HISD site, Closed on June 12th.
 HCFC site, the contract is being reviewed by legal. Price increased from $647,000 to $1,360,000 due
to new appraisal considering the site will have an all-clear letter from the TECQ. Working on contract
with Legal and Seller.
 8666 N. Main (corner site) - Closed.
 Offer to purchase the 1.5 acre south tract is being reviewed by the owner. We have offered $350,000.
Owner to respond to our contract once he completes an appraisal. Expected by September 20th.
 Demolition of the old Kennedy School began August 4th and should take 120 days to complete.
KELLY II LAND ASSEMBLEDGE
 Working with 5th Ward CRC to acquire land.
 Loan Documents have been signed. Purchase of lots will begin once all documentation is in order
from 5th Ward CRC. Expect to take down 4 lots by next board meeting.
64
METRO N SHEPHERD SITE
 HUD FHEO has determined that the site does not comply with Fair Housing Standards.
 Land purchased August 28, 2014.
2640-2650 FOUNTAINVIEW
 Purchased buildings on June 25th.
 English and Associates has executed A&E Contract.
 Design/Development of the 2650 renovation will take about 4 months to complete and be ready for
Construction IFB. REID will possibly break the construction into Demolition and Construction phases.
 Estimated cost to complete construction has increased over $3million over the initial estimate. This is
primarily due to the cost to replace major systems, i.e. HVAC and the cost of construction due to
supply and demand issues in the Houston market are up over 30% in the last year. REID is value
engineering, but we believe that to realize the quality that would be expected for a long term home
for HHA, not much more can be cut from the budget.
ANTICIPATED QBS FOR FUTURE BOARD APPROVAL

QBS 14-07, Design Professional Services for Multifamily Housing. Proposals have been received and
are currently being reviewed. Top two firms selected by Staff: Mucasay and Clerkley Watkins.
Awaiting input from A&E Committee before final selection.
65
66
Solicitation #
14-15
14-23
14-24
Type
IFB
RFP
IFB
OPEN
OPEN
OPEN
Status
REID
REID
PHO
Department
Construction of a
Private Community
Park at HHA's Kelly
Village Housing
Development
Real Estate Brokerage
Services
Exterior Painting of
Clayton Homes
Description
OPEN SOLICITATION LOG
SEPTEMBER 2014
IFB Advertised:
9-3-14
RFP Advertised:
8-17-14
IFB Advertised:
7-30-14
Solicitation Dates
IFB Due Date:
10-3-14
RFP Due Date:
9-12-14
IFB Due Date:
9-10-14
Comments
67
2
4
12
3
2
1
1
1
1
1
1
1
1
1
1
1
NBC12
FOX26
Houston Chronicle
KUHF 88.7
Style Magazine
The Bond Buyer
Governing
Texas Tribune
Funders Together
Yahoo News
Texas Real Estate
Rama
Memorial
Examiner
The Atlantic
Culture Map
Houston Press
The Examiner
Wayne Sherwood
Report
City of Houston
TOTAL
USICH
4
CBS11
1
45
1
1
4
2
1
1
1
43
City of Houston
Houston
Community
Newspapers
Texas Real Estate
Rama
The Eagle
BisNow
TOTAL
1
1
11
1
1
2
0
1
1
3
5
2
5
4
USA Today
Houston Chronicle
Univision
News Radio 740
News92 FM
KUHF 88.7
KPFT 90.1
Univision
NewsFix39
FOX26
NBC12
CBS11
ABC13
Total
Total
ABC13
Media Coverage
2014
Media Coverage
2013
336
New
Followers
46
6
4,447
41
10
Updates
Impressions
Clicks
Interactions
484
447
New
Followers
Year EndFollowers
Year StartFollowers
2013*
LinkedIn
198
13,688
2,139
Year EndFollowers
Updates
Engagements
1,839
Year StartFollowers
2013
Facebook
24
18,948
208
96
138
622
503
2014
102
4,478
361
2,500
2,183
2014
ADDENDUM: MEDIA REPORT












Share
Engagements
Likes
Views
Published
Updates
Retweets
Favorites
Mentions
New
Followers
Year EndFollowers
Year StartFollowers
178
88
34
78
95
259
177
2013
Twitter
98
39
36
30
361
2,500
2,183
2014
Updates- The number of new posts to
Facebook/Twitter/LinkedIn page
Likes- The number of times people liked the
post/video
Engagements- The number of people that liked,
commented, and shared the post/video
Retweets - The number of times people reposted a
tweet
Favorites - The number of times people favorited a
tweet
Mentions- The number of times people have
mentioned HHA in a tweet
Published- The number of new videos posted to the
YouTube page
View - The number of times a video was viewed
Share- The number of people that shared the video
Impressions - The number of times each update was
shown to LinkedIn members
Clicks - The number of clicks on the content, the
company name, or the company logo
Interactions - The number of times people have
liked, commented on, or shared each update
16
8
29
3,988
11
2014
Youtube
OPERATING STATEMENTS: 7 MONTH ENDING JULY 31, 2014
Annual Budget
2014
Year to Date
Budget
Year to Date
Actual
5,561,408
3,244,155
3,395,350
151,195
Salaries and Benefits
Facilities and Other Administrative
Expenses
3,693,300
2,154,425
1,888,156
266,269
1,810,280
1,055,997
1,111,393
(55,397)
Total Central Office Expenses
5,503,580
3,210,422
2,999,550
210,872
57,828
33,733
395,800
362,067
Central Office
Favorable (Unfav)
Variance
Operating Income
Total Operating Income
Operating Expenses
Surplus/(Use) of Business Activities
Funds for COCC
Annual Budget
2014
Year to Date
Budget
Year to Date
Actual
HUD Subsidy - Low Rent Housing
HUD Subsidy - Section 8 New
Construction
11,478,246
6,695,644
6,357,237
(338,406)
1,793,772
1,046,367
1,507,976
461,609
Tenant Rental Income
10,690,612
6,236,190
6,690,397
454,207
560,990
327,244
94,048
(233,196)
24,523,620
14,305,445
14,649,659
344,214
8,114,501
4,733,459
4,461,217
272,242
335,000
195,417
265,805
(70,388)
Utilities
5,241,400
3,057,484
3,035,272
22,212
Maintenance
6,222,640
3,629,873
3,783,848
(153,975)
Protective Services
1,662,250
969,646
1,023,683
(54,037)
Insurance Expense
1,378,593
804,179
857,792
(53,613)
144,516
84,301
392,584
(308,283)
23,098,901
13,474,359
13,820,201
(345,842)
1,424,719
831,086
829,458
(1,628)
Non Routine Maintenance
3,629,215
2,117,042
522,447
1,594,595
Debt Service
Provision/Reimbursement of
Replacement Reserve
1,055,880
615,930
557,982
57,948
(476,756)
(278,108)
0
(278,108)
(2,798,630)
(1,632,534)
0
(1,632,534)
15,010
8,756
(250,971)
(259,727)
Affordable Housing Rental Programs
Favorable (Unfav)
Variance
Operating Income
Other Income
Operating Expenses
Administrative Expenses
Tenant Services
Other General Expense
Total Routine Operating Expenses
Net Income from Operations
Funds From Reserves/CFP
Cash Flow (Deficit) from Operations
Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites
Section 8 New Construction Rental units
68
OPERATING STATEMENTS: 7 MONTH ENDING JULY 31, 2014
Annual Budget
2014
Year to Date
Budget
Year to Date
Actual
9,662,658
5,636,551
5,965,867
329,317
Salaries and Benefits
5,433,550
3,169,571
3,111,731
57,840
Administrative Expenses
2,589,008
1,510,255
908,153
602,102
COCC-Management Fees
3,407,794
1,987,880
2,057,353
(69,473)
Total Operating Costs Expenses
11,430,352
6,667,705
6,077,237
590,468
Cash Flow (Deficit) from Operations
(1,767,694)
(1,031,155)
(111,370)
919,785
Beginning Admin Operating Reserves
325,504
325,504
325,504
Ending Admin Operating Reserves
(1,442,190)
(705,651)
214,134
124,414,887
72,575,351
75,293,039
2,717,688
67,454
39,348
9,638
(29,710)
127,328,585
74,275,008
71,523,709
2,751,299
HAP Current Year Excess (Use)
(2,846,244)
(1,660,309)
3,778,968
5,439,277
Beginning HAP Reserves
1,631,293
1,631,293
1,631,293
Ending HAP Reserves
-1,214,951
(29,016)
5,410,261
Housing Choice Voucher Program
Favorable (Unfav)
Variance
Administrative Operating Income
Operating Expenses
Housing Assistance Payments (HAP)
Housing Assistance Payment Subsidy
Investment Income on HAP Reserves
Housing Assistance Payments
69
12
5
SUNDAY
26
19
70
28
9:00 PV Nursing Students @
Clayton & Cuney
10:00 YMCA Success By Six
Parenting Class @ Clayton
11:00 Senior Safety Mtg @ Cuney
1:00 Benefit Checkup @ Lyerly
1:00 Computer Classes @ Lyerly
9:00 Computer Classes @ Telephone
10:00 Resource Fair @ Cuney
12:00 Pizza & Movie @ Telephone
1:00 Computer Classes @ Cuney
2:00 Molina Healthcare @ Telephone
4:30 Youth Bible Study @ Clayton
7:00 Resident Support/Fellowship Mtg
@Kelly
29
10:00 Resource Fair @ Bellerive
10:00 Diabetes Class @ Telephone
2:00 Arts & Crafts Class @ Telephone Rd
7:00 Resident Support & Fellowship Meeting @
Kelly
9:00 Computer Classes @ Bellerive
9:00 PV Nursing Students @ Clayton &
Cuney
10:00 Life Skills 101 @ Clayton
10:00 YMCA Parenting @ Clayton
11:00 Tea & Talk w/Seniors @ Cuney
27
9:00 Texas A&M Food
Nutrition Program @
Clayton
9:00 PV Nursing
Students @ Clayton &
Cuney
22
21
9:00 Resident Council Meeting @ Cuney
1:00 Planned Parenthood @ Cuney
7:00 Resident Support/Fellowship Mtg
@Kelly
9:00 Texas A&M Food
Nutrition Program @
Clayton
9:00 PV Nursing Students @
Clayton & Cuney
15
9:00 PV Nursing Students @ Clayton
& Cuney
10:00 Resource Fair @ Oxford
10:00 Community Empowerment
AVANCE – HCVP FSS Rm 330
30
9:00 Computer Classes @ Allen
Parkway
10:00 Senior Shopping Trip @
Cuney
1:00 Computer Classes @ Clayton
Parkway
10:00 Resource Fair @ Irvinton
11:00 Senior Meeting @ Cuney
1:00 Life Skills 101 @ Fulton
23
16
Parkway
10:00 Resource Fair @ Allen
Parkway
1:00 Commodity Distribution @
Telephone Rd
Parkway
9:00 Texas A&M Food Nutrition
Program @ Clayton
10:00 Resource Fair @ Lyerly
11:00 Senior Meeting @ Cuney
1:00 Time Management 101 @ Fulton
9
Parkway
11:00 Tea & Talk w/Seniors @ Cuney
1:00 FSS Orientation & Enrollment @
Heatherbrook
2:00 United Healthcare @ Telephone
8
10:00 Resource Fair @ Clayton
7:00 Resident Support & Fellowship
Meeting @ Kelly
2
9:00 Resident Council Meeting @ Cuney
2:00 Arts & Crafts Class @ Telephone
3:00 National Night Out @ Bellerive & Lyerly
5:00 National Night Out @ Clayton & APV
THURSDAY
1
WEDNESDAY
14
9:00 PV Nursing Students @ Clayton & Cuney
10:00 Time Management @ Clayton
10:00 Senior Shopping Trip@ Cuney
10:00 Community Empowerment AVANCE – HCVP
FSS Rm 330
5:00 National Night Out @ Telephone & Cuney
7
TUESDAY
20
13
9:00 PV Nursing
Cuney
6
9:00 Texas A&M Food
Nutrition Program @
Clayton
9:00 PV Nursing
Cuney
MONDAY
October 2014
31
1:00 Fire Prevention @
Telephone Rd
2:00 Friday Fun Day @
Telephone Rd
24
10:00 PCC Advisory
Meeting @ NRC
2:00 Open Enrollment
Day @ Telephone Rd
17
8:30 Fresh Air Social @
Telephone Rd
10:00 Senior Trip @
Bellerive
10
10:00 Senior Trip @
Allen Parkway
1:00 Senior Expo @
Telephone Rd
3
10:00 Senior Trip @
Lyerly
FRIDAY
25
18
10:00
Covenant
Community
Capital @ NRC
HCVP FSS
11
4
SATURDAY

September 18, 2014 - Houston Housing Authority

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