AGENDA 6:30 P.M. May 24, 2016 A Regular Meeting of

AGENDA
6:30 P.M.
May 24, 2016
A Regular Meeting of the City Council of the City of Coralville, Johnson County, IA will be held at City
Hall, 1512 7th Street on Tuesday, May 24, 2016 at 6:30 P.M. Live and recorded webcasts of Coralville
City Council Meetings are available online at www.coralville.org/coralvision.
1. Call to order.
2. Roll call.
3. Approve agenda.
4. Mayor to proclaim June 2015 as “Pride Month.”
5. Citizen comments for 15 minutes. Additional comments to continue after the consent calendar if
needed. (Please limit to 5 minutes.)
6. BRISKEY PROPERTY REDEVELOPMENT
a) Public hearing on intent to dispose of an interest in real property and enter into a
Development Agreement with Blue Sky Developers, Inc. for the redevelopment of the
former Briskey Cabinet Shop at 304 1st Avenue.
b) Consider motion to accept alternate proposals for the redevelopment of the former
Briskey Cabinet Shop at 304 1st Avenue.
Note: This is for the sale of the former Briskey Cabinet property.
7. WATER TREATMENT FACILITY IMPROVEMENTS ~ PUBLIC HEARING
a) Public hearing on a proposal to enter into a Water Revenue Loan and Disbursement
Agreement and to borrow money thereunder in a principal amount not to exceed
$4,420,000.00.
b) Consider resolution taking additional action with respect to a Water Revenue Loan and
Disbursement Agreement and authorizing, approving and securing the payment of
$300,000 Water Revenue Loan and Disbursement Agreement Anticipation Project Note
(IFA Interim Loan and Disbursement Agreement).
Note: This is for financing the Water Treatment Facility Improvements whose design and construction will
be funded with the Drinking Water State Revolving Fund (SRF) loan program.
8. UNIT 101A, IOWA RIVER LANDING, PART TWO
a) Bid report.
b) Consider resolution accepting the bids and awarding the Construction Contract for the
Evereve, Inc. Buildout.
c) Consider resolution approving the Contract and Bond Documents for the Evereve, Inc.
Buildout.
Note: This project will prepare the space being leased to Evereve, Inc. for tenant improvements in Iowa
River Landing Retail/Office Building A.
9. FISCAL YEAR 2016 BUDGET AMENDMENT
a) Consider resolution approving an Amendment to the Fiscal Year 2015 Budget.
1
Note: This is to amend the Fiscal Year 2016 Budget for revenues and expenditures. Detailed information
can be found at Coralville City Hall.
10. OAKDALE BOULEVARD PAVEMENT REPAIR 2016
a) Quotation report.
b) Consider resolution accepting quotation and awarding contract for the Oakdale
Boulevard Pavement Repair 2016.
Note: This is for full-depth pavement repair on Oakdale Boulevard between University Parkway and the
westerly intersection with Oakdale Road, and the installation of a pedestrian crosswalk across Oakdale
Boulevard just west of Oakdale Road.
11. 8TH STREET PAVEMENT REPAIR 2016
a) Consider resolution (i) setting a public hearing on the plans, specifications, estimate of
cost and form of contract; and (ii) directing published notice of the same, both for the 8th
Street Pavement Repair 2016.
Note: This project will reconstruct the pavement from the Coralville Recreation Center entrance drive to
just west of Morrison Creek. The public hearing will be June 14, 2016.
12. CORALVILLE FLOOD PROTECTION SYSTEMS
a) Consider resolution approving a 2016-2017 Lawn/Fertilizer Maintenance Proposal from
Greg’s Lawn Service, Inc. for Coralville Flood Protection Systems.
Note: This two year agreement is protect flood protections systems by keeping turf at a reasonable length
for inspections and keeping trees and other woody material from growing on or at tow of slope of flood
protections systems for the amount of $1,698.33 per month.
13. CONSIDER MOTION TO APPROVE CONSENT CALENDAR AS PRESENTED OR AMENDED:
a) Approve minutes for the May 10, 2016 Coralville City Council Regular Meeting.
b) Receive, approve and place on file the 2016 City of Coralville, Iowa Goal Setting Report.
c) Approve Special Class C Liquor License (Beer/Wine) with Class B Wine Permit (Carryout
Wine) and Sunday Sales for Kapok: Eff. 06/05.
d) Approve Class C Beer Permit with Carryout Wine and Sunday Sales for Walgreens
#5977: Eff. 06/11.
e) Approve Class C Beer Permit with Carryout Wine and Sunday Sales for Walgreens
#10985: Eff. 06/11.
f) Approve Class C Beer Permit with Sunday Sales for Cantebury BP Amoco: Eff. 06/15.
g) Approve Class C Liquor License with Brew Pub privilege for The Bar’ber Shop: Eff.
06/16.
h) Approve Taxicab Company License for #1 Cab LLC: 06/01/2016 to 05/31/2017.
i) Approve Taxicab Company License for Big Ten Taxicab: 06/01/2016 to 05/31/2017.
j) Approve Taxicab Company License for City Cab - Iowa City: 06/01/2016 to 05/31/2017.
k) Approve Taxicab Company License for Marco’s Taxi Company: 06/01/2016 to
05/31/2017.
l) Approve Taxicab Company License for Yellow Cab of Iowa City: 06/01/2016 to
05/31/2017.
m) Approve payment to Trumbull Consulting for 50% commission upon signing of Evereve,
Inc. (#06012075): $12,519.00.
n) Approve payment to CAJ Enterprises, Inc. for demolition of houses at 1708 and 17041706 5th Street (#16796): $29,010.00.
2
o) Approve payment to Terracon Consultants, Inc. for Wastewater Treatment Plant
Improvements (#T765409): $1,705.00.
p) Approve payment to HR Green, Inc. for:
i) Old Town Connection & Flood Closure (#104654)
$797.88
ii) Clear Creek South Floodwall – Phase 2 (#104655)
$5,605.44
q) Approve payment to Neumann Monson Architects for:
i) IRL Parking Garage – Drury Inn + UIHC Medical Office Building (#4) $13,774.67
ii) IRL Parking Garage – Drury Inn + UIHC Medical Office Building (#1) $3,008.60
r) Approve payment to Dell Marketing L.P. for 10 Latitude 12 Rugged Tablets for the
Police Department (#XJX2FMWD3): $25,398.40.
s) Approve payment to Automatic Door Group for Marriott Hotel & Conference FF&E
Invoice to furnish and install 1 Dura Glide 3000 automatic door (#31293): $14,900.00.
t) Approve payment to Enseo, Inc. for Marriott Hotel & Conference FF&E Invoice:
i) Guest Entertainment Equipment and Installation Deposit (#13887) $50,982.00
ii) Guest Entertainment Equipment and Installation Balance (#13888) $50,982.00
u) Approve payment to Iowa Bag and Recycling Products, L.L.C. for 28,000 Yard Waste
Bags (#16-05/03-001): $13,847.68.
v) Approve payment to CH Johnson Consulting, Inc. for the Iowa Reinvestment District
Program (# 4430): $2,650.00.
w) Approve payment to Quality Care for 5th Street Reconstruction over Biscuit Creek
(#493393): $393.55.
x) Approve payment to Advanced Electrical Services, Inc. for:
i) 5th Street Reconstruction over Biscuit Creek (#51214)
$1,700.75
ii) Coral Ridge Avenue Improvements (#51169)
$11,767.25
y) Approve payment to Crescent Electric Supply Co. for 5th Street Reconstruction over
Biscuit Creek (#S501688124.002): $1,278.11.
z) Approve payment to Rainbow Paint & Blasting for Old Town Hall (#37587): $100.00.
aa) Approve payment to Iowa Department of Transportation for overpayment of consultant
services for the Clear Creek Trail Phase V – Part 1: $7,659.98.
bb) Approve Change Order #4: +$3,520.00; and Pay Estimate #12: $34,528.23; to Portzen
Construction for 5th Street Reconstruction over Biscuit Creek.
cc) Approve Change Order #28: +$48,105.90; Change Order #29: +$43,323.95; and Pay
Estimate #21: $77,415.00; to Metro Pavers, Inc. for Coral Ridge Avenue Improvements.
dd) Approve reimbursement to Grand Rail Development for upcharge related to converting
the Oakdale Boulevard & Jones Boulevard intersection from a standard intersection to a
roundabout: $77,247.53.
ee) Accept bids and approve payment to Eastern Iowa Tire, Inc. of Cedar Rapids for transit
tires and services for not to exceed $13,300.00.
ff) Approve Bill List for May 24, 2016.
14. City Administrator’s report.
15. Mayor’s report.
16. City Attorney’s report.
17. Committee and Councilmember’s report.
18. Motion to adjourn.
A Work Session of the City Council will be held immediately following the council meeting.
1.
2.
3.
4.
June Re-Zonings ~ Jim Kessler
SUDAS Review
Engineering Department Report ~ Dan Holderness
City Administrator’s time.
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City of Coralville MEMORANDUM Date:
5/20/2016 To:
Hon. Mayor and City Councilmembers
From:
Kevin D. Olson Title:
City Attorney CC:
Thorsten J. Johnson
Briskey Redevelopment
Re:
In accordance with Urban Renewal Law, the City Council set a public hearing at the May
24, 2016 Council meeting to enter into a proposal with Blue Sky Developers. The Council also
set a date for receiving alternate proposals being Monday, May 23 at 10 a.m. Therefore, it is our
intent to hold the public hearing and accept all of the alternate proposals. The staff will develop
a scoring system, similar to the Old Town Project, to score each proposal. We are intending to
allow all of the developers an opportunity to present their proposals at a future work session(s).
Page 1 of 1 City of Coralville
MEMORANDUM
Date:
5/17/2015
To:
Mayor, City Council, Kelly Hayworth
From:
Tony Roetlin
Title:
Director of Finance
CC:
Re:
Water Treatment Plant Improvements
State Revolving Fund Loan & Disbursement Agreement
(Proceedings to hold the hearing on the financing and proceed with the planning
and design portion)
The estimated total cost of the wastewater treatment plant improvements is not to exceed
$4,420,000. This hearing is on the financing of that amount. The attached proceedings provide
for that hearing and begin the process for the planning and design portion of the loan in the
amount of $300,000. The City intends to fund the design and construction of the project using
the Drinking Water State Revolving Fund (SRF) loan program, which facilitates both the
temporary and permanent financing of the plant improvements.
The entirety of this financing will be repaid through the net revenues of the Water Enterprise
fund.
Please do not hesitate to contact me with any questions or concerns.
Thank you.
Tony Roetlin
Director of Finance
Page 1 of 1
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
(Hearing/Issuance – Water Revenue)
626591
Coralville, Iowa
May 24, 2016
A meeting of the City Council of Coralville, Iowa, was held on May 24, 2016, at 6:30 p.m. at
the City Hall, Coralville, Iowa.
The meeting was called to order by the Mayor, and the roll was called showing the following
Council Members present and absent:
Present:
Absent:
.
This being the time and place specified for holding a public hearing and taking action on the
proposal to enter into a Water Revenue Loan and Disbursement Agreement, the City Clerk announced
that no written objections had been placed on file. Whereupon, the Mayor called for any written or
oral objections, and there being none, the Mayor declared the public hearing closed.
After due consideration and discussion, Council Member _________________ introduced the
following resolution and moved its adoption, seconded by Council Member ___________________.
The Mayor put the question upon the adoption of said resolution, and the roll being called, the
following Council Members voted:
Ayes:
Nays:
.
Whereupon, the Mayor declared the resolution duly adopted as hereinafter set out.
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
RESOLUTION NO. ____
Resolution taking additional action with respect to a Water Revenue Loan and
Disbursement Agreement and authorizing, approving and securing the payment of a
$300,000 Water Revenue Loan and Disbursement Agreement Anticipation Project Note
(IFA Interim Loan and Disbursement Agreement)
WHEREAS, the City of Coralville (the “City”), in the County of Johnson, State of Iowa, did
heretofore establish a Municipal Waterworks System (the “Utility”) in and for the City which has
continuously supplied water service in and to the City and its inhabitants since its establishment; and
WHEREAS, the management and control of the Utility are vested in the City Council (the
“Council”) and no board of trustees exists for this purpose; and
WHEREAS, pursuant to a resolution adopted and approved by the City Council on January 11,
2011 (the “Series 2010D Bond Resolution”), the City previously issued its $1,530,000 Water Revenue
Bonds, Series 2010D, dated February 1, 2011 (the “Series 2010D Bonds”), a portion of which remain
outstanding; and
WHEREAS, pursuant to a resolution adopted and approved by the City Council on July 19,
2013 (the “Series 2013C Bond Resolution” and together with the Series 2010D Bond Resolution, the
“Outstanding Bond Resolutions”), the City previously issued its $1,050,000 Water Revenue Bond,
Series 2013C, dated July 23, 2013 (the “Series 2013C Bond” and together with the Series 2010D
Bond, the “Outstanding Bonds”), a portion of which remains outstanding; and
WHEREAS, pursuant to the Outstanding Bond Resolutions, the City reserved the right to issue
additional obligations payable from the Net Revenues of the Utility and ranking on a parity with the
Outstanding Bonds; and
WHEREAS, the City has heretofore proposed to borrow money and enter into a Water
Revenue Loan and Disbursement Agreement (the “Loan and Disbursement Agreement”) with the Iowa
Finance Authority (the “Lender”) and to issue in accordance therewith Water Revenue Bonds (the
“Bonds”) in a principal amount not to exceed $4,420,000 to provide funds to pay the costs, to that
extent, of planning, designing, and constructing improvements and extensions to the Utility (the
“Project”), and has published notice of the proposed action and has held a hearing thereon; and
WHEREAS, it is necessary at this time to authorize and approve the issuance of a $300,000
Water Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA Interim Loan and
Disbursement Agreement) (the “Project Note”) pursuant to the provisions of Section 76.13 of the Code
of Iowa in anticipation of the receipt of and payable from the proceeds of the Loan and Disbursement
Agreement (the “Loan Proceeds”) in order to pay authorized costs in connection with planning and
designing the Project;
NOW, THEREFORE, Be It Resolved by the City Council of the City of Coralville, Iowa, as
follows:
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
Section 1.
The City Council hereby covenants for the benefit of the Lender and all who
may at any time be the holder of the Project Note to enter into the Loan and Disbursement Agreement
and to issue and deliver the Bonds prior to the Maturity Date, as defined in the Project Note, and
declares that this resolution constitutes the “additional action” required by Section 384.24A of the
Code of Iowa. The Bonds are hereby ordered to be issued at such time as the City enters into the Loan
and Disbursement Agreement.
Section 2.
The Project Note in the principal amount of $300,000 is hereby authorized to be
issued to the Lender. The Project Note shall be dated as of the date of closing, shall mature on the
Maturity Date as defined in the Project Note, and shall bear interest at the rate of 0% per annum.
The Project Note shall be executed on behalf of the City with the official manual or facsimile
signature of the Mayor and attested with the official manual or facsimile signature of the City Clerk
and shall be a fully registered instrument without interest coupons. In case any officer whose signature
or the facsimile of whose signature appears on the Project Note shall cease to be such officer before the
delivery of the Project Note, such signature or such facsimile signature shall nevertheless be valid and
sufficient for all purposes, the same as if such officer had remained in office until delivery.
The City Clerk is hereby designated as the Registrar and Paying Agent for the Project Note and
may be hereinafter referred to as the “Registrar” or the “Paying Agent”.
The City reserves the right to prepay principal of the Project Note in whole or in part on any
date prior to the Maturity Date, as defined in the Project Note, at a prepayment price equal to the
principal amount thereof prepaid.
The Project Note shall be fully registered as to both principal and interest in the name of the
owner in the records of the City kept for such purpose, after which no transfer shall be valid unless
made on said records by the City Clerk, and then only upon a written instrument of transfer satisfactory
to the City, duly executed by the registered owner or the duly authorized attorney for such registered
owner.
The City shall maintain as confidential the record of identity of owners of the Project Note, as
provided by Section 22.7 of the Code of Iowa.
Section 3.
The Project Note shall be in substantially the following form:
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
UNITED STATES OF AMERICA
STATE OF IOWA
COUNTY OF JOHNSON
CITY OF CORALVILLE
WATER REVENUE LOAN AND DISBURSEMENT AGREEMENT ANTICIPATION PROJECT NOTE
(IFA INTERIM LOAN AND DISBURSEMENT AGREEMENT)
No. 1
MAXIMUM PRINCIPAL AMOUNT:
INTEREST RATE
0%
$300,000
PROJECT NOTE DATE
June 10, 2016
This Water Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA
Interim Loan and Disbursement Agreement) (the “Project Note”) is issued to the Iowa Finance
Authority (the “Lender”) by the City of Coralville, Iowa (the “City”), as of the Project Note Date. The
Lender shall loan to the City an interim amount not to exceed $300,000.
The City has adopted a resolution (the “Resolution”) authorizing and approving this Project
Note pursuant to the provisions of Sections 76.13 and 384.24A of the Code of Iowa, 2015, as amended,
and providing for the issuance and securing the payment of this Project Note, and reference is made to
the Resolution for a more complete statement as to the source of payment of this Project Note and the
rights of the owners of this Project Note. This Project Note, together with any additional obligations as
may be hereafter issued and outstanding from time to time under the conditions set forth in the
Resolution, shall be payable solely and only from the proceeds (the “Loan Proceeds”) of an authorized
Loan and Disbursement Agreement and the corresponding future issuance of Water Revenue Bonds, a
sufficient portion of which have been appropriated to the payment hereof.
The proceeds of this Project Note shall be used for the purposes set forth in the Resolution and
shall be made available to the City in the form of one or more periodic disbursements.
This Project Note shall be executed and delivered to the Lender in evidence of the City’s
obligation to repay the amounts payable hereunder and shall bear interest at 0%. This Project Note
shall be payable as to principal in full on the Maturity Date (hereinafter defined) and in the total
aggregate amount drawn by the City pursuant to this Project Note, shall be subject to prepayment in
whole or in part on any date at a prepayment price equal to the principal amount hereof prepaid, and
shall contain such other terms and provisions as provided in the Resolution.
This Project Note is payable as to principal three years from the Project Note Date (the
“Maturity Date”). If the City enters into a Loan and Disbursement Agreement with the Lender
pursuant to the Iowa Water Pollution Control Works and Drinking Water Facilities Financing Program
by the Maturity Date, the Lender may provide for the repayment in full of this Project Note pursuant to
the terms of such Loan and Disbursement Agreement and the resolution authorizing the Loan and
Disbursement Agreement.
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
This Project Note is executed pursuant to the provisions of Sections 76.13 and 384.24A of the
Code of Iowa and shall be read and construed as conforming to all provisions and requirements of the
statute.
In the event of any inconsistency or conflict between the terms and conditions of the Resolution
and this Project Note, the parties acknowledge and agree that the terms of this Project Note shall take
precedence over any such terms of the Resolution.
And It Is Hereby Certified and Recited that all acts, conditions and things required by the laws
and Constitution of the State of Iowa, to exist, to be had, to be done or to be performed precedent to
and in the issue of this Project Note were and have been properly existent, had, done and performed in
regular and due form and time; and that the issuance of this Project Note does not exceed any
constitutional or statutory limitations.
IN TESTIMONY WHEREOF, the City of Coralville, Iowa has caused this Project Note to be
executed by its Mayor and attested by its City Clerk all as of the Project Note Date.
CITY OF CORALVILLE, IOWA
By:
Mayor
Attest:
City Clerk
IOWA FINANCE AUTHORITY
By: __________________________
David D. Jamison
Executive Director
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
Section 4.
The Project Note shall be executed as herein provided as soon after the adoption
of this resolution as may be possible and thereupon shall be delivered to the Registrar for registration
and delivery to the Lender, upon receipt of the Project Note proceeds.
Section 5.
The Loan Proceeds are hereby appropriated to the payment of the Project Note
and may also be appropriated to the payment of other obligations issued to pay costs of the Project.
At its sole discretion, the City Council may appropriate to the payment of the Project Note
proceeds to be received from state or federal grants and/or income or revenues from sources to be
received and expended for the Project during the period of Project construction.
The Project Note is a limited obligation of the City payable solely and only from the Loan
Proceeds and shall not constitute a general obligation of the City, nor shall it be payable in any manner
by taxation, and under no circumstances shall the City be in any manner liable by reason of the failure
of the Loan Proceeds to be sufficient for the payment in whole or in part of the Project Note.
Section 6.
Upon a breach or default of a term of the Project Note or any Parity Obligations
and this resolution, a proceeding may be brought in law or in equity by suit, action or mandamus to
enforce and compel performance of the duties required under the terms of this resolution and Section
76.13 of the Code of Iowa.
Section 7.
The City reserves the right to issue additional obligations (the “Parity
Obligations”) payable from the Loan Proceeds, and ranking on a parity with, the Project Note. The
Project Note or any Parity Obligations shall not be entitled to priority or preference one over the other
in the application of the Loan Proceeds regardless of the time or times of the issuance of such Project
Note or Parity Obligations, it being the intention of the City that there shall be no priority among the
Project Note or Parity Obligations, regardless of the fact that they may have been actually issued and
delivered at different times.
Section 8.
The provisions of this resolution shall constitute a contract between the City and
the owners of the Project Note and Parity Obligations as may from time to time be outstanding, and
after the issuance of the Project Note, no change, variation or alteration of any kind of the provisions of
this resolution shall be made without prior consent of the Lender which will adversely affect the
owners of the Project Note or Parity Obligations until the Project Note and Parity Obligations and the
interest thereon shall have been paid in full.
Section 9.
If any section, paragraph, clause or provision of this resolution shall be held
invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the
remaining provisions of this resolution.
Section 10.
All resolutions and orders or parts thereof in conflict with the provisions of this
resolution are, to the extent of such conflict, hereby repealed.
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
Section 11.
This resolution shall be in full force and effect immediately upon its adoption
and approval, as provided by law.
Passed and approved May 24, 2016.
Mayor
Attest:
City Clerk
••••
On motion and vote, the meeting adjourned.
Mayor
Attest:
City Clerk
Coralville/626591/2nd ½ Hrg & Iss - P&D Water
STATE OF IOWA
COUNTY OF JOHNSON
CITY OF CORALVILLE
SS:
I, the undersigned, do hereby certify that I have in my possession or have access to the
complete corporate records of the aforesaid City and of its Council and officers and that I have
carefully compared the transcript hereto attached with the aforesaid corporate records and that the
transcript hereto attached is a true, correct and complete copy of all the corporate records in relation to
the authorization and approval of a certain Water Revenue Loan and Disbursement Agreement (the
“Agreement”) and of a certain $300,000 Water Revenue Loan and Disbursement Agreement
Anticipation Project Note (IFA Interim Loan and Disbursement Agreement) (the “Project Note”) and
that the transcript hereto attached contains a true, correct and complete statement of all the measures
adopted and proceedings, acts and things had, done and performed up to the present time with respect
thereto.
I further certify that no objections were filed in my office and no objections of any kind were
made to the matter of entering into the Agreement or issuing such Project Note at the time and place
set for hearing thereon, and that no petition of protest or objections of any kind have been filed or
made, nor has any appeal been taken to the District Court from the decision of the City Council to
enter into the Agreement or to issue the Project Note.
WITNESS MY HAND this _________ day of ____________________, 2016.
City Clerk
City of Coralville MEMORANDUM Date:
5/20/2016 To:
Hon. Mayor and City Councilmembers
From:
Kevin D. Olson Title:
City Attorney CC:
Thorsten J. Johnson
Evereve buildout
Re:
We are accepting bids on May 24, 2016 for the City’s portion of the buildout to make the
Evereve location a “white envelope” space. After we have completed this work, the tenant can
move in and complete any additional improvements that they desire to open their store.
I will give a bid report at the Council meeting.
Page 1 of 1 RESOLUTION NO. 2016-_______
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONSTRUCTION CONTRACT FOR
THE EVEREVE, INC. BUILDOUT.
WHEREAS, the City Council of the City of Coralville, Iowa, has heretofore deemed it necessary
and desirable to prepare the space being lease to Evereve, Inc. for tenant improvements in the Iowa River
Landing Retail/Office Building A, the project having been referred to as the “Evereve Inc. Buildout”,
hereinafter the “Project”; and
WHEREAS, the bids for the aforementioned project were received, opened and tabulated as per
published notice therefor on March 1, 2016; and
WHEREAS, the base bid from _______ for $_____ was the lowest responsive, responsible bid;
and
WHEREAS, the City Attorney has heretofore reviewed the bids and recommended that the City
Council approve and accept the aforementioned bid for said Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Iowa,
that the base bid of _______ for $_____ is hereby accepted. Further, the Construction Contract is
therefore awarded to ______ for the aforementioned bid amount.
********
Passed and approved this 24th day of May, 2016.
_____________________________
John A. Lundell, Mayor
ATTEST:
____________________________
Thorsten J. Johnson, City Clerk
RESOLUTION NO. 2016-_____
RESOLUTION APPROVING THE CONTRACT AND BOND DOCUMENTS FOR THE EVEREVE,
INC. BUILDOUT.
WHEREAS, the City Council of the City of Coralville did heretofore receive the bids for the
Evereve, Inc. Buildout (the “Project”); and
WHEREAS, the bid from ______ in the amount of a base bid of $_____ was the lowest
responsible bid submitted for the project; and
WHEREAS, accordingly, the City Council did heretofore award the contract for the Project to
_______ in the amount of a base bid of $______; and
WHEREAS, the City Council, did thereafter, by Resolution on even date, accept the Bid and
award the contract to said successful bidder, subject only to the final approval of the contract and bond
documents; and
WHEREAS, the City Attorney has reviewed the Contract and Bond Documents, including,
without limitation, the Contractor's Performance Bond and Certificate of Insurance for the project; and
WHEREAS, the City Attorney has recommended approval of said Contract and Bond
Documents; and
WHEREAS, it would be in the best interest of the City of Coralville to enter into the
aforementioned contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Iowa,
that the Contract and Bond Documents for the aforementioned project be and the same are approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute said
contract documents on behalf of the City of Coralville.
********
Passed and approved this 24th day of May, 2016.
__________________________________
John A. Lundell, Mayor
ATTEST:
_______________________________
Thorsten J. Johnson, City Clerk
1
City of Coralville
MEMORANDUM
Date:
5/19/2016
To:
Mayor, City Council, Kelly Hayworth
From:
Tony Roetlin
Title:
Director of Finance
CC:
Re:
FY16 Budget Amendment
This resolution is to approve amending the FY16 budget. The Budget is amended with the
State if an adjustment at the program level (a higher level than the departmental level) is
needed. Examples of program categories include Public Safety, Public Works, Health & Social
Services, Culture & Recreation, and others.
A summary of the amendment follows this memo. Worthy of note is that the total amendment is
approximately $121.8 million. The large number results primarily from the various refinancings
that the City has finalized, and one that is currently being worked on.
Please do not hesitate to contact me with any questions or concerns.
Thank you.
Tony Roetlin
Director of Finance
Page 1 of 1
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CITY BUDGET
Form 653.C1
The City Council of
will meet at
at
in JOHNSON
City Hall, 1512 7th Street, Coralville, Iowa
6:30 PM
on
5/10/2016
County, Iowa
Coralville
(hour)
(Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30,
2016
(year)
by changing estimates of revenue and expenditure appropriations in the following programs for the reasons
given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type
and by activity.
Total Budget
as certified
or last amended
Total Budget
after Current
Amendment
Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
Less: Uncollected Property Taxes-Levy Year
Net Current Property Taxes
Delinquent Property Taxes
TIF Revenues
Other City Taxes
Licenses & Permits
Use of Money and Property
Intergovernmental
Charges for Services
Special Assessments
Miscellaneous
Other Financing Sources
Tranfers In
Total Revenues and Other Sources
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
13,026,109
0
13,026,109
0
19,591,419
2,928,615
709,402
1,343,423
2,914,566
28,772,246
0
0
7,000,000
21,552,129
97,837,909
0
0
0
0
0
0
0
0
2,782,000
0
0
0
83,550,000
35,454,000
121,786,000
13,026,109
0
13,026,109
0
19,591,419
2,928,615
709,402
1,343,423
5,696,566
28,772,246
0
0
90,550,000
57,006,129
219,623,909
Expenditures & Other Financing Uses
Public Safety
Public Works
Health and Social Services
Culture and Recreation
Community and Economic Development
General Government
Debt Service
Capital Projects
Total Government Activities Expenditures
16
17
18
19
20
21
22
23
24
5,584,808
1,880,506
127,820
7,561,988
804,871
5,530,447
24,220,218
0
45,710,658
0
150,000
1,000
35,000
1,350,000
10,000
76,200,000
19,198,000
96,944,000
5,584,808
2,030,506
128,820
7,596,988
2,154,871
5,540,447
100,420,218
19,198,000
142,654,658
Business Type / Enterprises
Total Gov Activities & Business Expenditures
25
26
25,136,682
70,847,340
7,800,000
104,744,000
32,936,682
175,591,340
Transfers Out
Total Expenditures/Transfers Out
Excess Revenues & Other Sources Over
(Under) Expenditures/Transfers Out
27
28
21,552,129
92,399,469
17,042,000
121,786,000
38,594,129
214,185,469
29
5,438,440
0
5,438,440
Beginning Fund Balance July 1
Ending Fund Balance June 30
30
31
28,044,331
33,482,771
0
0
28,044,331
33,482,771
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
Tony Roetlin, Director of Finance
City Clerk/Finance Officer
RESOLUTION NO. 2016-______
RESOLUTION APPROVING AN AMENDMENT TO THE FISCAL YEAR 2016 BUDGET.
WHEREAS, the City Council of the City of Coralville has heretofore authorized amending the
budget for Fiscal Year 2016; and
WHEREAS, accordingly, the City Council did heretofore direct the preparation of a proposed
amended budget for Fiscal Year 2016; and
WHEREAS, the aforementioned proposed amended budget was thereafter filed with the City
Clerk for Council review and public inspection; and
WHEREAS, the City Council did also heretofore by Resolution, on May 10, 2016, direct that
public hearing be held on said proposed amended budget; and
WHEREAS, public hearing on the above-described proposed amended budget for Fiscal Year
2015 has now been held, said public hearing having been preceded by proper published notice thereof as
required by law; and
WHEREAS, it is now procedurally necessary and appropriate for the City Council to formally
approve the aforementioned proposed amended budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Iowa,
that the above-referenced amendment to the City budget for Fiscal Year 2016 be and the same is hereby
approved.
BE IT FURTHER RESOLVED that the City Administrator and the City Finance Officer are
hereby authorized and directed to proceed with the implementation of same.
********
Passed and approved this 24th day of May, 2016.
_________________________________
John A. Lundell, Mayor
ATTEST:
_________________________________
Thorsten J. Johnson, City Clerk
City of Coralville
MEMORANDUM
Date:
5/19/2016
To:
Mayor & City Council, City Administrator
From:
Scott Larson, P.E., Assistant City Engineer
Re:
Oakdale Boulevard Pavement Repair 2016
Report on Bids and Recommendation to Award Contract
Three bids were received for this project:
Metro Pavers, Inc.
All American Concrete, Inc.
Streb Construction Co., Inc.
$44,626.20
$45,300.50
$49,497.50
Engineer’s Estimate:
$58,979.00
I recommend the City of Coralville award the contract for Oakdale Boulevard Pavement Repair
2016 to Metro Pavers, Inc., of Iowa City, Iowa, in the amount of $44,626.20.
The project has a May 31st start date and a June 24th completion date.
Funds for this project came from the 10-cent fuel tax increase enacted by the Iowa Legislature in
2015.
Page 1 of 1
RESOLUTION NO. 2016-_____
RESOLUTION ACCEPTING QUOTATION AND AWARDING CONTRACT FOR
OAKDALE BOULEVARD PAVEMENT REPAIR 2016.
WHEREAS, the City Council of the City of Coralville, Iowa has heretofore
deemed it necessary and desirable to conduct full-depth pavement repair on Oakdale
Boulevard between University Parkway and the westerly intersection with Oakdale Road,
and the installation of a pedestrian crosswalk across Oakdale Boulevard west of Oakdale
Road, the project having been referred to as the “Oakdale Boulevard Pavement Repair
2016”, hereinafter the “Project”;; and
WHEREAS, quotations for the aforementioned project were received, opened
and tabulated on May 19, 2016; and
WHEREAS, the quotation of Metro Pavers, Inc. for $44,626.20 was the lowest,
responsive, responsible quote received; and
WHEREAS, the City Attorney has heretofore reviewed the quotations and
recommended the City Council approve and accept aforementioned quote for said
Project.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Coralville, Johnson County, Iowa, that the quotation of Metro Pavers, Inc. for $44,626.20
is hereby accepted. Further, the Construction Contract is therefore awarded to Metro
Pavers, Inc. for the aforementioned quote amount.
Passed and approved this 24th day of May, 2016.
____________________________
John A. Lundell, Mayor
ATTEST:
_________________________________
Thorsten J. Johnson, City Clerk
City of Coralville
MEMORANDUM
Date:
5/19/2016
To:
Mayor & City Council, City Administrator
From:
Scott Larson, P.E., Assistant City Engineer
Re:
8th Street Pavement Repair 2016
This project will reconstruct the 8th Street pavement from the Coralville Rec Center entrance drive
to just west of Morrison Creek (see location map below). 8th Street will be closed at each end of
the work zone, but access will be maintained at all times to the main Rec Center parking lot,
Northwest Junior High parking lot (using easterly driveway), and the Prince of Peace Lutheran
Church parking lot.
The Engineer’s Estimate is $185,000.00. Funds for this project came from the 10-cent fuel tax.
Project schedule
June 14th Council Meeting
June 23rd
June 28th Council Meeting
July 5th
August 19th
Hold public hearing and set bid date for June 23rd
Receive bids at 2:00 PM
Report on bids and award contract
Construction start date
Completion date (6 days prior to start of ICCSD)
Project
Location
Prince of Peace
Lutheran Church
Northwest
Junior High
Coralville
Recreation
Center
Page 1 of 1
RESOLUTION NO. 2016-______
RESOLUTION (i) SETTING A PUBLIC HEARING ON THE PLANS, SPECIFICATIONS,
ESTIMATE OF COST AND FORM OF CONTRACT; AND (ii) DIRECTING PUBLISHED NOTICE
OF SAME, BOTH FOR THE 8TH STREET PAVEMENT REPAIR 2016.
WHEREAS, the City Council has heretofore deemed it necessary and desirable to reconstruct the
8th Street pavement from the Coralville Recreation Center entrance drive to just west of Morrison Creek,
said Project having been referred to as the “8th Street Pavement Repair 2016” (the “Project”); and
WHEREAS, accordingly, the City Council has heretofore directed the preparation of detailed
plans, specifications, estimate of cost and form of contract for said proposed Project; and
WHEREAS, the aforementioned plans, specifications, estimate of cost and form of contract have
been prepared and placed on file in the City Clerk's office for public inspection; and
WHEREAS, it is now necessary and desirable to hold a public hearing on said plans,
specifications, estimate of cost and form of contract as required by law; and
WHEREAS, interested persons are welcome to review the aforementioned plans, specifications,
estimate of cost and form of contract and to express their views and comments regarding same at said
public hearing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville,
Iowa, that a public hearing on the aforementioned plans, specifications, estimate of cost and form of
contract for said Project is hereby fixed and established for Tuesday, June 14, 2016, at 6:30 o'clock P.M.,
at the Coralville City Hall. Be it further resolved that the City Clerk is directed to cause notice of said
public hearing to be published as required by law.
********
Passed and approved this 24th day of May, 2016.
____________________________
John A. Lundell, Mayor
ATTEST:
_____________________________
Thorsten J. Johnson, City Clerk
RESOLUTION NO. 2016-_____
RESOLUTION APPROVING A 2016-2017 LAWN/FERTILIZER MAINTENANCE PROPOSAL
WITH GREG’S LAWN & LANDSCAPING WITH GREG’S LAWN SERVICE, INC. FOR
CORALVILLE FLOOD PROTECTION SYSTEMS
WHEREAS, the City Council deems it necessary and desirable to protect flood protection
systems by keeping turf at a reasonable length for inspections and keeping trees and other woody material
from growing on or at tow of slope of flood protection systems; and
WHEREAS, Greg’s Lawn Service, Inc. is qualified and capable of providing lawn and fertilizer
services for the flood protection systems to for not to exceed $1,698.33 per month for two years; and
WHEREAS, the City Attorney has drafted an agreement to provide said services which now
requires approval by and execution on behalf of the City of Coralville; and
WHEREAS, the Director of Parks & Recreation has recommended approval of said agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Johnson
County, Iowa, that the above-referenced agreement be and the same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed
to execute said agreement on behalf of the City of Coralville.
********
Passed and approved this 24th day of May, 2016.
__________________________________
John A. Lundell, Mayor
ATTEST:
_______________________________
Thorsten J. Johnson, City Clerk
City of Coralville, Iowa
Goal Setting Report
2016
_______________________________
Mayor
John Lundell
City Council
Tom Gill
Mitch Gross
Laurie Goodrich
Bill Hoeft
Jill Dodds
City Staff
Kelly Hayworth, City Administrator
Ellen Habel, Assistant City Administrator
Facilitated by:
Jeff Schott
Institute of Public Affairs
University of Iowa
1
CITY OF CORALVILLE, IOWA
GOAL SETTING SESSION
2016
TABLE OF CONTENTS
Introduction
…………………………………………….................................
Page 3
Goal Setting Work Session …... ……………………………………………… Page 3
Major Accomplishments ………………………………………………………. Page 4
Issues, Concerns, Trends, and Opportunities…………………………………… Page 5
On-Going Commitments………………………………………………………… Page 7
New Priority Projects, Programs, Policies, and Initiatives…… …………………Page 7
Organizational Effectiveness ……………………………………………………. Page 8
Final Comments ................................................................................................. Page 9
Exhibit A – Significant Initiatives or Programs Considered……………………. Page 10
Exhibit B –Agenda …………………………………………………………….. Page 11
Exhibit C –Questionnaire ……………………………………………………… Page 12
2
CITY OF CORALVILLE, IOWA
GOAL SETTING SESSION
2016
Introduction
The City of Coralville requested the Institute of Public Affairs (IPA) to assist the city
with goal setting. IPA agreed to organize and facilitate a process that involved the
following steps:
1. Prepare a questionnaire to identify recent accomplishments,
issues/trends/concerns, potential new initiatives/programs/policies, and
suggestions to improve organizational effectiveness.
2. Conduct a goal-setting session with the elected officials
3. Preparation of this final report.
Goal Setting Work Session
City elected officials held a work session conducted by the IPA on January 19, 2016. In
attendance and participating at this meeting were Mayor John Lundell and City Council
Members Tom Gill, Mitch Gross, Laurie Goodrich, Bill Hoeft and Jill Dodds. Also in
attendance and participating in this session were City Administrator Kelly Hayworth and
Assistant City Administrator Ellen Habel.
3
Major Accomplishments
The following were identified as major city accomplishments during the past two years:
Infrastructure/Flood Mitigation
 Continued flood mitigation progress on Iowa River and Clear Creek
 Reimagine 5th Street Project
o Old Town
o Watts Townhomes
o Demo of Briskeys
o 808 on 5th
o Streetscape/Street work
o Old Town Hall
o Flood Mitigation
o New sidewalks, streetlights & infrastructure
 Traffic signals at 1st and Oakdale
 Street projects
o Coral Ridge Avenue/965
o Mini-roundabout
o Infrastructure built in Heartland Drive area
 Forever Green Road Improvements
 Storm water:
o Many storm water cutting-edge accomplishments
o Storm Water Management Ordinance
Economic Development
 Iowa River Landing Accomplishments:
o Buildings A and B
o 2nd floor building A & B filled 30hop
o Multiple retail spaces filled
o Watts Building
o Intermodal Facility
o Planning and initial funding for Arena
o Success of UIHC clinic
 Research Park
o Streets
o Successful partnership with University of Iowa
o Park and trails
o Success of Kirkwood Regional Learning Facility
o Significant increase in job creation in Oakdale Research Park
 Opening of new Guest Welcome Center at Coral Ridge Mall
4
Major Accomplishments (continued)
Finance/Budget
 Adopted financial policies per Springsted recommendations
 Financial planning for mandated update of waste water facility and water
treatment facility
 Marriott posting better numbers
City Operations/Activities
 Coralville Community Plan completed with much input from community
 West Land Use Plan completed
 Good retention of City staff
 Water and Wastewater CDBG grant applications submitted
 Demolition of substandard buildings
 Added to bike trail
Public Safety
 Low Crime
 Remodeled Fire Station #1
Governance/Organizational/Intergovernmental
 Efforts made toward cooperation with other local governments, UI
 Improved communication with citizens ~ The Connection, great social media
(Facebook) and much improved website
Cultural/Social/Community Events
 Successfully hosted RAGBRAI
 Fest Success~ 4thFest, BrrFest, Fryfest, Winter Fest
 1st PLAYvolution Success
 National Night Out - increased community participation
 Formation of Coralville Arts Commission, Evan Hilsabeck hired as Director
 Focus on Seniors
o Investigated needs
o Sites for housing
o Senior living communities
o Camp Cardinal Boulevard facility
Other
 Coralville Public Library 50th Anniversary
 Lease to Food Pantry
 Severson Challenge participation
5
Issues, Concerns, Trends, and Opportunities
The following were identified as issues, concerns, trends, and opportunities that may
affect future city services, policies, finances or operations:
Budget/Finance
 Debt/bond rating (Moody’s) continues to be downgraded despite increased efforts
and positive financial outlook
 Maintaining Marriott hotel profitability
 Arena funding
 Debt levels with additional building planned in Iowa River Landing
 Impact of new property tax rollback legislation
 Likelihood of discontinuation of state backfill
 Impact of county minimum wage legislation on city budget
 Concern about ICCSD’s continuing financial commitment to swimming pool &
recreation facilities, Before & After School programs
 Maintaining CCPA financial sustainability
Economic Development
 Iowa River Landing:
o Empty commercial - slow growth of retailers in Iowa River Landing
o Are trips to mall conventions productive?
o City owns significant amount of commercial property at IRL
 Redevelopment of Land Lodge, Capri, all areas south of Hwy 6
 Coral Ridge Mall loss of tenants
 Population increase, yet not significant to attract more retail
 380/80 interchange construction and economic impact
 Forever Green Rd interchange
 Lack of ability to grow (land locked)
 Selling commercial space in Plaza on 5th
Operations/Facilities/Services/Personnel
 Increasing needs of seniors - housing and services
 Sign ordinance
 Impact of arena project on city finances, staff time, etc
 Need to implement West Land Use Area Plan
 Need for careful urban planning - Scanlon Area
 Improve or potentially rebuild Recreation Center
 Challenge in hiring of transit drivers
 Continue monitoring customer service within departments
6
Issues, Concerns, Trends, and Opportunities (continued)
Infrastructure
 Traffic concerns with new school/Coralville’s responsibility for road
improvement
Housing
 Older homes can be renovated for sustainability
 Concern of condition of certain housing stock
 Different opinions regarding Affordable Housing:
o Comparable to the area, we have enough affordable housing
o Lack of affordable housing
o Need for Affordable Housing. Need will continue to increase with
redevelopment of area south of Hwy 6 and west of 1st Ave and eventually
Western Hills Trailer Park
Demographics
 Seniors active lifestyle
 Young career folks bring creativity, energy, and challenges for retention
 Pockets of poverty
 Increasing needs of low income citizens ~food, housing, transportation,
employment
Governance/Organizational/Intergovernmental
 Future relationship with Iowa City Council, Johnson County Supervisors given
new members
 Relationships with neighboring cities, county and school ~ Exciting opportunity
with new Iowa City council
 Continued pressure from surrounding governmental leadership to conform to their
way of doing things
 New university president
 Need to monitor/update past goal reports/sessions
Public Safety
 Crime/Juvenile crime
 Maintaining high quality of public safety
 Public safety impacts – commercial development, events, etc.
Other
 Opening of new elementary and high school
7
On-Going Commitments
The following were identified as on-going priorities for the upcoming 24 month period:











Complete flood remediation projects
Iowa River Landing Project
o UIHC project – Phase II
o Commercial development
o Housing
o Intermodal facility
o Make a decision regarding contract with Oliver McMillan
o Evaluate contract with Trumbull Consulting
Implement Iowa Reinvestment Project Arena District
Implement 1st Ave improvement project from 6th to 9th
I-80/1st Avenue interchange project
I-80/I-380 interchange project:
o Obtain funding for Hwy 965 from Forever Green Road to Oakdale Blvd
o Forever Green Rd interchange
Update financial plan and policies
Planning and implementation of updates for Water and Waste Water Plants
Update Sign Ordinance
Update plan to improve recreation center; develop financing plan
o Consider recommendations regarding senior citizen needs/issues
Redevelopment plan - south of Hwy 6 and west of 1st Ave to creek
New Priority Projects, Programs, Policies and Initiatives
The participants reviewed potential new programs, policies and initiatives for
consideration and selected the following as priorities for the upcoming 24 month period
(listed in priority order):
1 (Tie)
1 (Tie)
1 (Tie)
Investigate new possible strategies for filling Iowa River Landing retail
Upgrade indoor pool
Continue to investigate fiber optic connectivity for entire city
4
Affordable Housing - discuss possible ordinances and incentives before
additional urban development of West Land Use and Scanlon properties
A complete list of all programs and initiatives considered by the Mayor and City Council
members is attached as Exhibit A.
8
Organizational Effectiveness
Mayor and Council reviewed and discussed a variety of ideas relating to improving
organizational effectiveness to accomplish the selected goals and priorities. After this
review and discussion, the following initiatives were to improve organizational
effectiveness:



Continue to explore ways to improve relations with neighboring communities,
School District and County
Strategically discuss how to proactively relate to Johnson County and Iowa City
Continue to formally review goals, objectives and strategic plan mid-year
Final Comments
It was a pleasure to again assist the City of Coralville with this goal setting process.
It is important to note that the prioritization of projects and initiatives is not “cast in
stone.” They can be modified as new circumstances may occur.
It is recommended that staff prepare an “action plan” for accomplishing the planning
goals. The action plan would define the steps that would be needed to accomplish each
goal, identify who is responsible for implementation, and establish a timeline for
accomplishment. The action plan should then be presented to the City Council for review
and approval. It is also recommended that staff review with the City Council the status of
implementing the goals on a regular basis.
Jeff Schott
Institute of Public Affairs
University of Iowa
January 20, 2016
9
Exhibit A
CITY OF CORALVILLE
Goal Setting Session – 2016
SIGNIFICANT INITIATIVES OR PROGRAMS CONSIDERED










Investigate new possible strategies for filling Iowa River Landing retail
Upgrade indoor pool
Upgrade outdoor pool
Forever Green Rd east extension to Dubuque St
Open burning
Continue to investigate fiber optic connectivity for entire city
Affordable Housing - Discuss possible ordinances and incentives before
additional urban development of West Land Use and Scanlon properties
Make commitment to move forward with light rail and trails on CRANDIC line
More summer classes for kids and adults (acting, producing, directing, etc.)at the
Coralville Center for the Performing Arts
Assist with finding permanent location for CEFP
10
City of Coralville
MEMORANDUM
Date:
5/19/2016
To:
Mayor & City Council, City Administrator
From:
Scott Larson, P.E., Assistant City Engineer
Re:
5th Street Reconstruction Over Biscuit Creek – Change Order #4
Change Order #4 is for previously completed temporary seeding and hydromulching. Total
increase to contract: $3,520.00.
Page 1 of 1
City of Coralville
MEMORANDUM
Date:
5/19/2016
To:
Mayor & City Council, City Administrator
From:
Scott Larson, P.E., Assistant City Engineer
Re:
Coral Ridge Avenue Improvements – Change Orders #28 and #29
Change Order #28 is for previous modifications to the cable guardrail and the addition of steel
beam guardrail to the project as required by IDOT. Increase to contract: $48,105.90.
Change Order #29 is for changes to the recreational trail design along the north side of the
AmericInn to meet newer IDOT design standards that were implemented prior to the bid
letting. The design change also required the lowering of a 12” water main (included with this
change order). Increase to contract: $43,323.95.
Page 1 of 1
City of Coralville
MEMORANDUM
Date:
5/19/2016
To:
Mayor & City Council, City Administrator
From:
Scott Larson, P.E., Assistant City Engineer
Re:
Partial reimbursement to Grand Rail Development for the Oakdale Boulevard &
Jones Boulevard Roundabout
The City of Coralville agreed to reimburse Grand Rail Development for the upcharge to re-design
and construct the Oakdale Boulevard & Jones Boulevard intersection as a roundabout instead of
a standard, 4-way intersection. This agreement was reached after Grand Rail Development had
already developed plans for the standard intersection as part of the Oakdale Plaza and Coral
Crossing subdivision submittals.
The current reimbursement amount of $77,247.53 covers the cost of the brick pavers and
concrete banding directly attributed to the roundabout. Discussions are ongoing with Grand Rail
Development regarding additional items they submitted with their reimbursement request.
Page 1 of 1
City of Coralville MEMORANDUM Date:
5/19/2016 To:
Honorable Mayor and City Council
From:
Vicky Robrock Title:
Director of Parking and Transportation
CC:
Kelly Hayworth, Ellen Habel
Re:
Tires and Services
The Transit Department received three bids for transit tires and services. This
included 32 recapped tires and casings, 10 steer tires, and various tire services.
The lowest responsive bidder was Eastern Iowa Tire, Inc. This purchase will be
funded from the Transit Departments operating budget.
I would request your consideration to award the purchase of tires and tire services
to Eastern Iowa Tire, Inc. of Cedar Rapids for a sum not to exceed $13,300. Thank
you for your consideration.
Page 1 of 1