Visma.net AutoPay Fact Sheet

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Visma.net AutoPay Fact Sheet
Visma.net Fact Sheet
Visma.net AutoPay
Electronic payments have never been easier
Visma.net Fact Sheet
Visma.net AutoPay
Electronic payments have never been easier
What is Visma.net AutoPay?
Key Benefits
• No manual involvement
required
• Simplified payment
handing as everything is
fully integrated and automated
• Faster and more accurate
feedback through detailed
payment transaction status
handling
Visma.net AutoPay is a proven cloud service from Visma. More than 20.000 companies are already using this
service and it saves them many hours of manual work. Visma.net AutoPay provides connectivity between
Visma applications (Visma.net, Visma Business, Visma Global) and your bank; allowing you to manage your
electronic payments and bank transactions directly in your financial management solution. The manual steps
previously required to send and receive electronic payments are therefore eliminated.
Visma.net AutoPay lets you:
• Send electronic payments
•Receive electronic payments
•Receive payment confirmations
•Receive electronic bank statements
•Have a secure payment approval process
Visma.net AutoPay has agreements with the major banks in the Nordic and Dutch markets.
How does Visma.net AutoPay work?
Visma.net AutoPay is seamlessly integrated with several Visma applications and works by automating payment
handling. Therefore, paying your suppliers requires no more than the click of a button. The payments must
simply be signed and approved before they can be sent to the bank. What’s more, status management allows
you to see the status of all of your payments at all stages of the payment process. So you can simply sit back,
relax, and watch the progress of your payments without lifting a finger!
• Select and upload payments
• Payment status changes automatically
Visma.net Financials
Visma.net AutoPay
• Read the payments
• Sign the payments
• Approve the payments
• Send payments to the bank
DNB
Find out more at www.visma.net
Nordea
Danske Bank
Sparebanken
Visma.net Fact Sheet
Visma.net AutoPay
Electronic payments have never been easier
Working with Visma.net AutoPay
The comparison below illustrates that the traditional process includes many manual steps and is both time
consuming and error prone and also only provides you with limited control over the process.
Key Benefits
Save time with fully automated processes
• A proven solution used by
thousands of customers
for existing Visma solutions
Manual handling of incoming payments
Process with Visma.net AutoPay
1. Download the payment file from the bank
1. Bank receives the payment
2. Save the file to your computer
2. Full integration with the bank for payments
3. Select the file
3. Automatic matching and posting of payments
4. Import the file into your ERP system
4. Fully automated processes, less prone to error
• Improves control over
5. Match payments to your outstanding customer invoices
your payments via event
logging, payment roles and
approval processes
6. Post transactions
• File free process
7. Update accounts receivable
Time consuming, error prone, limited control
Fully automated and very time efficient process,
minimal human interaction, minimal room for
error, increased control
Manual handling of outgoing payments
Process with Visma.net AutoPay
1. Create payment proposal
1. Create and accept the payment proposal
2. Accept payment proposal
2. Payment file is automatically sent to the bank
3. Create payment file
3. Feedback is automatically imported from the bank
4. Save the file
4. Payments are recorded and accounts payable
5. Login to your bank
are updated automatically
6. Select and upload the file
7. Login to your bank again
8. Download the file
9. Import feedback
10. Book payments
Time consuming, error prone, limited control
Fully automated and very time efficient process,
minimal human interaction, minimal room for
error, increased control
Find out more at www.visma.net
Visma.net Fact Sheet
Visma.net AutoPay
Electronic payments have never been easier
Security & control
Key Benefits
• 100% correct & up-to-date
payment process
• Reduced risk for errors
•
Automatic matching of
open invoices against
customer payments
Two factor authentication enhances security around the payment process. It provides dual certification by
checking the eligibility of both the person uploading the payment and of the person approving the payment.
Dual certification is optional, but if desired, you are able to have up to four extra people who need to approve
and sign the payments. Only persons with authority to sign payments can pay supplier invoices. This helps
to increase control of your outgoing payments and prevents unauthorised use of your bank account. What’s
more, you will receive a warning if a transaction is sent to an unknown account number.
The identification process in Visma.net AutoPay gives you full traceability of the payments made and by whom.
It is also a completely ‘file free’ process. So you no longer need to spend time uploading or downloading files
and there is no human intervention in the transfer of payments.
The built in security within Visma.net AutoPay will help you to protect your bank account from misuse and
fraud, from when the supplier invoice is registered and up until it is paid in the bank.
Read
Approve
Sign
Confirmation
• Added security through
secure approval and
payment history logs
Integration with your solution
Visma.net AutoPay is now fully integrated with Visma.net Financials, Visma Global and Visma Business and
additional integrations are expected in the near future.
Since the status of all transactions is updated automatically, you are provided with a real time overview of your
payments and where in the payment process they are.
Find out more at www.visma.net
Visma.net Fact Sheet
Visma.net AutoPay
Electronic payments have never been easier
Key features
Fully automated
integration:
Once the payment has been uploaded, the entire payment process is then
taken care of by Visma.net AutoPay.
SEPA/CGI:
Visma.net AutoPay supports the latest technology of output format used in
European and Scandinavian countries. Visma.net is fully SEPA/CGI compliant.
You’ll love Visma.net
AutoPay because it….
ISO 20022 ready:
Visma.net meets all of the ISO 20022 requirements and complies with
these standards. Visma.net is ISO 20022 certified.
• Automates all incoming and
Allows the customer to control both who uploaded the payment and who
approved the payment. In addition, a ‘history log’ will be added to keep
track of all of the payments that have been uploaded and approved.
Two factor authentication uses a Visma ID to approve the payments.
The Visma ID has to be created separately to identify secure approval.
• Eliminates the need for file
Visma.net AutoPay has five defined user roles: accountant, uploader,
approver, payroll, and administrator.
• Reduces the time spent on
Two factor
Authentication:
User roles:
Domestic & foreign
payments:
outgoing payments
Visma.net supports both domestic and foreign payments complying to the
SEPA requirements.
handling – ‘file free’ process
• Ensures high security via
two factor authentication
payments and increases
control over the process
• Provides a guaranteed
increase in internal
efficiency
NORWAY:
Outgoing
payments
Outgoing foreign
payments
Salary
Account
statements
Incoming
payments
Nordea
DNB
Danske Bank (PAYMUL)
Banks supported by EVRY:
All banks in
Sparebank 1 group
Sparebanken Vest
Handelsbanken
Sparebanken Sogn og Fjordane
Sandnes Sparebank
Sparebanken Pluss/
Sparebanken Sør
DSS banks*
Nets - All other banks
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
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OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
N/A
OK
OK
OK
*Haugesund Sparebank, Lillesands Sparebank, Flekkefjord Sparebank, Søgne og Greipstad Sparebank, Skudenes & Akra Sparebank,
Voss Sparebank, Etne Sparebank, Luster Sparebank, Spareskillingsbanken
Visma.net AutoPay is doing the work for the customer! The customer can simply send the payments to
Visma.net AutoPay and watch their changing status from within Visma.net Financials!
Find out more at www.visma.net